City Council Regular Meeting
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Transcript
| When are rolling? | 00:00:04 | |
| All right. Thank you so much for your patience. Today is April 10th, 2024. The time is 611, and I'm going to call our Vineyard | 00:00:07 | |
| City Council meeting to session. We'll start out with Council Member Cameron, who will lead us in an invocation and Pledge of | 00:00:14 | |
| Allegiance. | 00:00:20 | |
| Are there Father in heaven? We come before thee at the beginning of this Council meeting. | 00:00:32 | |
| And ask for thy spirit and thy guidance and all that we do and the decisions that we make and. | 00:00:36 | |
| Our interaction with each other we. | 00:00:42 | |
| Pray that that will help us to keep in mind that we work for the citizens of Vineyard and. | 00:00:44 | |
| And that we represent them and want to do everything we can to make their quality of life better and keep it good and. | 00:00:49 | |
| Be mindful of. | 00:00:59 | |
| Always preserving and protecting our freedoms. We're grateful for this amazing country that we live in and ask for thy blessing | 00:01:01 | |
| upon it and say these things in the sacred name of Jesus Christ. Amen. Amen. | 00:01:07 | |
| All right. | 00:01:14 | |
| All right. That puts us right into public comments. This is a time to come and discuss with the council about things that are not | 00:01:33 | |
| currently on the agenda. If you have a comment, please come up to the podium, state your name and where you're from. I'd just like | 00:01:40 | |
| to welcome and recognize our representative Nelson Abbott, who's with us this evening. Thank you so much for being here. And we | 00:01:46 | |
| await your comments. Oh, and from last time, there was a comment that was provided about some of the reclamation that's being done | 00:01:52 | |
| on the north side. | 00:01:58 | |
| I did call the entity and they said that they pull a document together to answer some of your questions. So we don't have that | 00:02:05 | |
| today, but we'll get that to you. So thank you. Come on forward. | 00:02:10 | |
| Good evening, Daria Evans, senior residents. Thank you very much. | 00:02:22 | |
| I I missed a lot at the March 27th meeting and so I do have a couple of questions about that meeting. But First off, I want to | 00:02:29 | |
| thank Councilman Rasmussen for getting the finance of the fencing for the gardening plots. That's really great. I'm glad that | 00:02:34 | |
| that's going to go in. | 00:02:40 | |
| I just have a question about the fire station. There was a discussion, it's 3.1 on the 27th of March agenda. As it was stated that | 00:02:48 | |
| Mike Olson acquired the property for the fire station, I'd like to know where the location of that property is. | 00:02:56 | |
| Mr. Brim helped me with that. | 00:03:08 | |
| And then another question that I have. | 00:03:10 | |
| Is today you had a work session for budget planning, and I was wondering if the public was also invited to that meeting at 4:00 | 00:03:14 | |
| because I came and the doors were closed and I thought, oh, OK, maybe not. So I shut the doors because there was a lot of noise | 00:03:22 | |
| outside. Yeah. I I peeked around the corner. I saw it was closed. I didn't hear anybody. That's OK. That's OK. I'll know the next | 00:03:29 | |
| time. Yeah. OK. Thank you. | 00:03:37 | |
| And then I just have one last question. | 00:03:45 | |
| I'd like to know if the City Council and Utah City are working towards some solutions to alleviate a parking problem north of the | 00:03:48 | |
| Connector on Main Street and the roads leading to the UTA parking lots. | 00:03:56 | |
| Something being done about that. It's really getting pretty bad and those are my questions and comments. Thank you. | 00:04:04 | |
| Thank you. | 00:04:12 | |
| Karen Cornelius, resident. | 00:04:22 | |
| First of all, I think that there might be a misconception that those of us who. | 00:04:25 | |
| Come and share concerns that we have hate vineyards, and I want you to know we don't hate vineyards. There are things we just like | 00:04:31 | |
| about what's going on in Vineyard, but it has nothing to do with us, Haiti Vineyard or where we live. I have a question regarding | 00:04:36 | |
| consent items on the agenda. | 00:04:41 | |
| I realized that on December 13th there was a consent item on the agenda that allowed for the money that was paid for World Trade | 00:04:48 | |
| Center for our Ambassador memberships. | 00:04:54 | |
| That was not something that was written on the agenda in such a way that the public would have had any idea what you were | 00:05:02 | |
| consenting to. So was there discussion in limited meetings with without a quorum, of course. But with council members that went | 00:05:09 | |
| over what those items were and what the amounts were. We were blindsided. And you know that there were a good number of us here. | 00:05:17 | |
| We have no idea what you were voting on. Many of us were outside of the room. | 00:05:25 | |
| So we couldn't even hear what was going on because there were too many people. So I'm curious how those items become consent | 00:05:33 | |
| items. What takes place prior to that and how can we, the public, understand better when we just see a bunch of acronyms on an | 00:05:41 | |
| agenda and some numbers? We have no idea what it means. | 00:05:49 | |
| Second of all, I have a concern about that same meeting and that it was the meeting where the 4:00 to 1:00. | 00:05:57 | |
| Power, I call it a power grab, took place and the question was asked of our city attorney how we could ever change that and we | 00:06:05 | |
| were told we could change that with a three to two vote. | 00:06:12 | |
| We are now learning that is not the case. | 00:06:19 | |
| That four to one is stuck. | 00:06:22 | |
| On the pages of Vineyards Political history. And I want to know what we're going to do about that, because that was wrong to let | 00:06:25 | |
| the citizens believe that there was something that could be done. And now to find out that there's nothing that can be done and | 00:06:32 | |
| that that is just part of who we are now. So again, we don't hate Vineyard, but there are a lot of things happening here that we | 00:06:38 | |
| dislike. And that's what I would like to say. Thank you. | 00:06:45 | |
| Kim Cornelius resident. | 00:07:02 | |
| On you picking it up, OK. | 00:07:05 | |
| OK. | 00:07:07 | |
| I was. | 00:07:10 | |
| Somewhat blindsided by a vote that took place at a caucus meeting earlier this year where a neighbor put forth my name as a. | 00:07:13 | |
| Just lost their delegate for Utah County, and then the attendees in that meeting had the audacity to vote be in and. | 00:07:25 | |
| So being a transplant from California, I've felt a little bit out of place because we vote in a primary, we're over and done, | 00:07:34 | |
| We're back home again feeling great about whatever it was that was going on. | 00:07:39 | |
| And my work had only just begun. And so one of the things I did last Thursday, I hosted A candidates night at our Vineyard Club or | 00:07:45 | |
| our Village Clubhouse, where five of the many candidates that are running for office attended, one of which was our current | 00:07:52 | |
| sitting representative, Nelson Abbott. | 00:07:58 | |
| That was a treat to have him there. We were able to spend some time afterwards talking and. | 00:08:05 | |
| I'm just a little concerned it it seems like Nelson is a duly elected state official. | 00:08:12 | |
| We don't pay him a dime, and vineyard is a priority in his area of of coverage for District #57. He does his work for free. Well, | 00:08:21 | |
| that's not necessarily true. The state does pay him, but we don't pay him a dime. | 00:08:30 | |
| There was an episode at the close of the legislative session it's left to go round where a bill was put forward that had an | 00:08:39 | |
| addendum on it. It would severely curtail some of the powers of city councils and other entities. And through Nelson's help, and | 00:08:46 | |
| I'll just add out loud, going toe to toe with our lobbyist Jeff Hartley, which seems a little strange to me. Nelson represents | 00:08:53 | |
| this, and Jeff's supposed to be representing us, but they were on two different sides of the issue. | 00:09:00 | |
| And that addendum was pulled. | 00:09:08 | |
| But yet we're paying Mr. Hartley somewhere in the neighborhood of $80,000 a year to represent us. Again, I'm asking why are we | 00:09:11 | |
| paying somebody to represent us who obviously in that instance was not there with our best interest? They probably had someone | 00:09:17 | |
| else's best interest in mind. And our representative that was voted in took that task and got it to the finish line where that | 00:09:24 | |
| addendum was removed from the bill. | 00:09:31 | |
| Now we understand for Mr. Hartley, who graced our presence here, who raised us with his presence here at our last City Council | 00:09:38 | |
| meeting, said, well, you won for the time being, but it's not over. We're going to get pushed through next year. | 00:09:44 | |
| Well, that remains to be seen. So my big question is why are we paying somebody to in, in some instances, lobby against us? When | 00:09:51 | |
| we let a representative sitting in this room tonight that takes care of us because he answers to us and he doesn't get paid by us. | 00:09:58 | |
| He just, that's part of his responsibility as our House Representative in District 57. | 00:10:05 | |
| OK. Thank you so much. I'm going to go ahead and close the public comments to answer a few things. | 00:10:16 | |
| The fire station location, Morgan can share that with you. Afterwards, go ahead and connect and then he can show you a map or any | 00:10:24 | |
| of our staff can really And then as far as. | 00:10:29 | |
| The City Council working on the parking, so UTA and Utah City and the city have been actively working on that parking area and | 00:10:37 | |
| that's. | 00:10:42 | |
| UTAS parking lot and we're working on how can we get funding to solve that parking problem inside there. | 00:10:48 | |
| Let's see the consent items. Consent items usually become consent when they've been discussed before. So the World Trade Center | 00:10:55 | |
| was discussed openly in a retreat and a public meeting, and then it was voted on again later in the year and then voted on again. | 00:11:02 | |
| And so if it had World Trade Center. | 00:11:08 | |
| With just the abbreviations, it was probably assumed that the Council understood it because it was voted in multiple times through | 00:11:17 | |
| that year. | 00:11:20 | |
| When that was discussed. | 00:11:27 | |
| And so because there is public meetings, it's able to go under consent. As far as World Trade Center or WTC, if you had any | 00:11:28 | |
| questions as opposed to 24 hours in advance and so you would have seen it and that 24 hours in advance. | 00:11:36 | |
| OK. | 00:11:46 | |
| The meeting that you talked about there was a four to one vote. It was a four to one vote. So the the council all felt that that | 00:11:50 | |
| was an important move. I'm not sure what you were told as far as the three to two votes. We could go back and review it and then | 00:11:57 | |
| maybe you could talk to our staff and our attorney and I will connect you. Let's see. | 00:12:04 | |
| Not right now, but we can talk about it afterwards. OK, the vote for the caucus. Let's see, last meeting we did have definitely | 00:12:13 | |
| here who talked about the addendum that was made to the bill and it talks about how the City Council would have an opportunity. | 00:12:20 | |
| This is the the wording close to the wording, the paraphrasing of it to vote as a council to come up with a strategy for how to | 00:12:27 | |
| talk about special sessions in a prior council. So it doesn't take away power, It just talked about the idea that a City Council | 00:12:33 | |
| could vote on something. | 00:12:40 | |
| That's number one, and I think it's important to recognize that number two, in the council's before that, our City Council had | 00:12:47 | |
| discussed the need to make parameters and set parameters around special sessions because they weren't going according to how the | 00:12:53 | |
| full City Council wanted to see them happen. So we talked about that in the last meeting. They talked about how he felt. You know, | 00:12:59 | |
| there was a minority side that wanted it one way. We talked about how the law, there's always a majority that votes for it. We | 00:13:05 | |
| talked about that viewpoint and. | 00:13:11 | |
| Hartley also talked about why he was working on that at that time. | 00:13:18 | |
| Now, there's all sorts of reasons we have for why we have a lobbyist. You'll be happy as that's part of your question. It seems to | 00:13:21 | |
| know that in the retreat we talked about one of the priorities being let's review and see why we need a lobbyist or why we're | 00:13:29 | |
| using some of the resources or partnerships that we're utilizing. And so we'll have more on that as we do that review. | 00:13:37 | |
| And you can connect with Naseem on that as well. He has their number. | 00:14:26 | |
| Is it is it likely in the future that I'll be able to use it or to flagship shut that down? I I heard little things about it, but | 00:14:31 | |
| nothing really to clarify. I think it's a complicated issue right now where they're going to the state to try to find out what | 00:14:37 | |
| their rights are and so we'll probably learn more about it. And in the meantime, we're having to send people to Comcast to deal | 00:14:43 | |
| with any problems that they caused in people's yards right now. | 00:14:49 | |
| So. | 00:14:56 | |
| Marty, sorry. So we talked about the original Utah flag, but I haven't seen it put up yet. | 00:14:59 | |
| Got lost in translation. | 00:15:11 | |
| The council recommended moving ahead with what the mimicking what the state law was on the use of the historic flag and that's for | 00:15:15 | |
| 12 different holidays throughout throughout the year and so it will be posted at each of those holidays. OK, so it seems like we | 00:15:22 | |
| found out that we can only raise it during those times we're prohibited. I feel like the city should be able to push to push back | 00:15:30 | |
| on that. We in the last Fifth were prohibited flying the. | 00:15:37 | |
| Other day. | 00:15:46 | |
| Hold on the council. The council recommendation with the approval was let's mimic the state law and the state law is recommends | 00:15:48 | |
| using the historic flag on on the the 12 or 13. | 00:15:54 | |
| Recognized holidays, I remember talking about it, but I don't remember that we actually made that decision. No, we did. But what | 00:16:02 | |
| we said was we want to put it up as much as possible in accordance with state law. So if the state law is saying that we can't do | 00:16:09 | |
| that, then we would do it in accordance with state law. It it does not speak in the in the. | 00:16:15 | |
| Negative. It speaks in the affirmative in the state code that says when we can do it, Yes. So, Jamie, I guess what would your | 00:16:22 | |
| recommendation be on making sure we're going in accordance with the law? | 00:16:28 | |
| I think Eric's given an accurate summary of how I read that. It doesn't get into the detail of you know when you shouldn't or | 00:16:36 | |
| should fly it. It does give restrictions on which is flown higher than the other and the new flag flies higher, the older flag | 00:16:43 | |
| flies lower. And then the way the state law works, at least for state entities, is that the state flag flies on the designated | 00:16:50 | |
| holidays or ceremonial. | 00:16:57 | |
| So we wanted to fly the state flag, the older state flag, all the time we could. | 00:17:05 | |
| So I'm understanding that I I don't think it prohibits it. OK, I think. | 00:17:14 | |
| Our goal was to fly it and as much as possible, unless the state prohibited it, Is that right? I feel like that is what it is, so | 00:17:19 | |
| I thought it was that it prohibited that. | 00:17:25 | |
| Yeah, that's kind of what I understood. I think during the motion it said let's follow the the state law, we're happy to know. | 00:17:31 | |
| I think the recommendation versus the law I guess. So I think it was just. | 00:17:42 | |
| I So what Marty is saying is that we want to follow the state law to fly it whenever we can. Not necessarily. Yeah, not | 00:17:48 | |
| necessarily the affirmative dates recommended will this flight all the time. | 00:17:54 | |
| And not have to worry about taking it down Perfect, then it'll work out. That's what I think, and there's a lot of perfectly. | 00:18:02 | |
| Marty, OK, now I'm ready. Sorry about that. | 00:18:12 | |
| So specifically, probably the most. | 00:18:16 | |
| There's been a few meetings or several meetings I've been to. The notable ones was I did get to go on an E Geneva tour, which was | 00:18:20 | |
| really cool. I got to go and see the, what they call the Red Sea, where there's a lot of iron in the soil and I got to see just | 00:18:28 | |
| kind of what the Land's looking like and got more information about what the soil conditions are in the East Geneva sites. That | 00:18:35 | |
| was really cool, what they're working on there. It is a huge project. | 00:18:43 | |
| I think it's what little boys dream of so and they said that if there's anyone in the community that's ever interested that they | 00:18:51 | |
| would be willing to take others. So if you want to set that up, please let me know and I can reach out. | 00:18:57 | |
| Another thing that's been really kind of prominent in my schedule is Alpine School District, just some communications with them. | 00:19:04 | |
| They've had their study for the survey for the split, for their, the results from the study for the potential split of Alpine | 00:19:12 | |
| School District. And they're going to be having a board meeting I believe on April 23rd and I can confirm that date, but they're | 00:19:21 | |
| having that. So on April 23rd they're doing the MTG. | 00:19:29 | |
| Nothing has been decided yet. It's still kind of in the evaluation phase And then also just talking about safer routes for our | 00:20:12 | |
| kids specifically that live on the east side of the train tracks. We're looking to make sure that when they're they're walking or | 00:20:20 | |
| if we somehow possibly potentially could ever get them back to the bus situation or having a future conversation about getting | 00:20:27 | |
| them across near their school. And so that's continually. | 00:20:35 | |
| In conversation that we'll have to work towards, but it was a really positive. | 00:20:43 | |
| Good working meeting and I hope to have more with them in the future. And then? | 00:20:49 | |
| I think that was the main two things I wanted to share. Am I forgetting anything this week? I know that there's a meeting for | 00:20:57 | |
| Huntsman working towards some of the planning. | 00:21:02 | |
| And that's exciting. So I may or may not be able to be at that meeting, but I will report back what I learned and that's it. OK, | 00:21:09 | |
| Amber. | 00:21:13 | |
| Just a story I mentioned. We've got Benson coming in for our community gardens and we have an Arts Commission meeting on Thursday. | 00:21:18 | |
| I believe they'll be talking about vineyard days, so stopping if you want to hear about that. Perfect. | 00:21:25 | |
| Jake. | 00:21:31 | |
| I wanted to just a couple of things. Um. | 00:21:37 | |
| I think I'm very grateful for the opportunity to do the budget meeting today. I thought it was really good from our retreat that | 00:21:42 | |
| we were able to do it. I think we could improve upon that to have the door open. I apologize, but I also think every subsequent | 00:21:48 | |
| budget meeting, I know that we have dates on it. | 00:21:54 | |
| I think that we should do it like advertise those much more like at least a week in advance. I have a group of five or six Cpas | 00:22:00 | |
| that are going to look over and prepare me to do that and I think it would be very helpful for them to so that they could be here | 00:22:06 | |
| at those. | 00:22:12 | |
| But I did agree to this meeting with a but it was it was really hard from a month to know about it on a Monday. But I'm grateful | 00:22:19 | |
| that you that we did the meeting because I know we just did that so. | 00:22:24 | |
| I'm grateful that they gave us the meaning. But if we could, Eric, just let's think it through and all of them moving forward if | 00:22:30 | |
| we could get it because. | 00:22:35 | |
| I think would be helpful and then my group of Cpas did get it were deputized. I just want to let general public know to get that | 00:22:41 | |
| now. But I do think it's in good faith to make and I think we should have a policy on this to have a public facing Ledger. I know | 00:22:48 | |
| there's minor names that are in it that is making it difficult, but if we as a policy told Christie to never put anything in there | 00:22:55 | |
| at the beginning and this was a recommendation from the state auditor. | 00:23:02 | |
| That so that it is so easy to be downloadable. I'm being approached by many different voices guarded library. | 00:23:10 | |
| La Caraway people and I believe that the citizens should be able to dissect it and come and attack me on any issue of it and say, | 00:23:18 | |
| well, I think this is more worth than this. And one of the things that I think it gives an unlevel advantage towards us if they | 00:23:26 | |
| don't have the data as equally as I do. So if we could we just do a policy on that. I don't know if it takes another week to think | 00:23:33 | |
| about that, but like if we just said that, I think it's such a good message First city. | 00:23:41 | |
| I think that we could look it over and see what is necessary to put in a budget as we review some of the other financial things | 00:23:49 | |
| that we're reviewing and then bring it back to the table. I understand going, yeah and I understand going back last year I might | 00:23:56 | |
| take Pam a lot of work to do, but if it's forward facing, there were a few different cities that they were like at we do a a | 00:24:04 | |
| report every 90 days and they just make it public so that people can attack me on why we spent this so quick clarity. | 00:24:12 | |
| But just criticize and give feedback. Can you clarify how the general ledger's going out deputized was used just now? But I would | 00:24:20 | |
| like I'd like to clarify the word deputized. | 00:24:26 | |
| The state used the word deputized with me in that they are authorized to use it, but the group of Cpas cannot share that out side | 00:24:33 | |
| of them, so they can't talk about it publicly. | 00:24:38 | |
| Right. That's what I was told. I don't know what you mean by deputize if if if by what you mean is that you're sharing. | 00:24:44 | |
| Information that was classified as private or protected with individuals outside of city government and. | 00:24:54 | |
| We probably ought to talk. | 00:25:03 | |
| So maybe you could share what was discussed in the retreat for Jamie so that there can be full clarity and this will be really | 00:25:06 | |
| helpful for Jake as well as he moves forward. Jamie wrote the e-mail I sent allowing you to share with your Cpas, the general | 00:25:13 | |
| Ledger. But anything to make public is is up to you and to be cautious about what you are making. But I so I want to be absolutely | 00:25:20 | |
| clear in the meeting here. | 00:25:27 | |
| There I'm not the records officer and so I don't make the decision as to what is private, protected or. | 00:25:35 | |
| Control Pam is the records officer. She makes those choices. She'll consult with me when she has questions on. On the Ledger that | 00:25:42 | |
| you requested, there were some payments that related to. | 00:25:49 | |
| Minors, they were like payments of fines, fees. Some of them were employees of the city in kind of parks and recs and those kind | 00:25:57 | |
| of functions and Pam and reviewing it had some questions about whether. | 00:26:04 | |
| Their names ought to be classified as private. Whether she should go through the Ledger and pull that out. | 00:26:12 | |
| It's not entirely clear in the Grandma statue what those would be classified as, but we thought we ought to err on the side of | 00:26:19 | |
| caution there. That was the only category or kind of description of things that she was concerned about. Everything else, I think, | 00:26:24 | |
| was. | 00:26:29 | |
| Public and can be shared publicly. So you were given one version of the documents printed that had that information redacted, and | 00:26:34 | |
| then another version without it redacted. And then I gave Pam a little note that just says we're giving that to you as a council | 00:26:41 | |
| member so that you may review it, but I don't think it's appropriate for you to share it with. | 00:26:49 | |
| Non elected officials or non employees of the city and and I don't think it appropriate either for the city to deputize people | 00:26:57 | |
| that are not elected or are not employees of the city to view unredacted private or protected information. We can't do that under | 00:27:05 | |
| grandma and that's why I had Pam send a little paragraph to you when she transmitted that. So just for a little more clarification | 00:27:13 | |
| on some things with what's posted on the transparency website is. | 00:27:22 | |
| Quite a bit different. | 00:27:32 | |
| But I do believe you know, as minors, as employees, those will show up but they won't designate their age. But what we're asking | 00:27:34 | |
| is just caution if you choose to share something. | 00:27:40 | |
| So when you're saying cost and you're choosing to clarify, you're choosing to share something with the idea. And Jake, maybe this | 00:27:48 | |
| is what you're about to say that you're going to verify before you share that page or something like that? | 00:27:55 | |
| Yes, it's on transparency. You can share it, but if it's something that's not we we went through that. I can look through it. So | 00:28:05 | |
| yeah, just just reach out to me and I'll. | 00:28:11 | |
| And we'll make a decision determination on it. | 00:28:19 | |
| I was wondering, so can he or can't? Because we're getting a little bit of different information, so he can not share it with his | 00:28:24 | |
| Cpas, not in total, not he can't send the whole document to the CPA. | 00:28:32 | |
| That includes the questionable information. I mean we could, we could, I sent it. So they said OK, she told me. So I think I | 00:28:41 | |
| miscommunication as well. So let's talk offline about how to handle kind of recall of that, but. | 00:28:48 | |
| I I am. Pam gets to make the choices about what's private and protected. She's concerned about the names of minor employees of the | 00:28:57 | |
| city and their payroll information with the name attached. And then concerns about fees, fines, those kinds of things that may | 00:29:04 | |
| have been paid by minors. And so I'd like to have a conversation with you. We can do it offline about that information. Aren't | 00:29:11 | |
| Pam's intent with that is not. | 00:29:19 | |
| To prevent you from getting information, it's just that she has no other process other than a manual 1 to go through the Ledger | 00:29:27 | |
| and filter those things out. There's not a column or a button. | 00:29:33 | |
| In the financial system that lets you identify which things were transactions involving minors and which weren't. The the | 00:29:40 | |
| information pushed to the transparency website is fully public. It's routine and how it does it it's you can always go and pull it | 00:29:46 | |
| up and at the intervals that it's updated, it's there the the budget information, not the expensive information, but the overall | 00:29:53 | |
| budget of course is a public document. The preliminaries published early in the year and then the final budget is published and as | 00:29:59 | |
| it's updated. | 00:30:06 | |
| It's there. | 00:30:13 | |
| You as a council member can come in and review the Ledger information whenever you'd like in its unredacted format. With | 00:30:16 | |
| everything there, you just have to be careful about certain line items that might relate to minors or or be of concern. I think | 00:30:23 | |
| the reason why, and I don't know if you spoke with Tyson, the state auditor, was he was the one that used the OR not the state. | 00:30:30 | |
| There's fifty of them in the state auditor's offices. | 00:30:37 | |
| Was he said that many cities will and his users were deputized or come in and say this is the council of the council member that | 00:30:44 | |
| they and the city can put forth any type of licensing the I think the five people, the citizens of Vineyard that have their CPA | 00:30:51 | |
| licenses were. | 00:30:58 | |
| Gonna take it as they're not sharing it publicly, but giving us counsel on it internally. Like not. | 00:31:05 | |
| That's what the purpose was for it. So what? It wasn't that they would take it and I. | 00:31:12 | |
| I'm a little I. | 00:31:17 | |
| There's no problem, certainly with transparent government. That's an important principle, right, and how we do things. | 00:31:20 | |
| And we want to be sure people have information so they can be informed and can be part of that process. | 00:31:27 | |
| But we have representative government and you have authorities that are different than any citizen within the city and you can't. | 00:31:32 | |
| Just deputize somebody or say to them I give you the authority I have, so. | 00:31:42 | |
| Please be careful about that. As it relates to records, there are cities. I don't know that our city, that vineyard has this | 00:31:48 | |
| structure, but there are cities that will have a Finance Committee or a budget committee, that is. | 00:31:55 | |
| A subset of the City Council and then they also will appoint. | 00:32:03 | |
| Staff and other individuals to. | 00:32:09 | |
| Serve on that, commissioner, that committee, our code has a structure by which those appointments and those committees would be | 00:32:12 | |
| formed, if the council chooses to do it. But unless you have formed a group through that process and you have brought somebody on | 00:32:19 | |
| and they've signed an oath and had training and all of those things, it wouldn't be appropriate to share private or protected or | 00:32:26 | |
| confidential information. And that's part of the reason about a month or or maybe six weeks or so ago, I circulated a memo about | 00:32:34 | |
| care for information and data. | 00:32:41 | |
| And you all have an obligation to. | 00:32:48 | |
| To not distribute publicly things that aren't public. And they're not public because anybody's hiding anything. They're public | 00:32:53 | |
| because there are legitimate privacy and business and other reasons why certain information has to be protected. And we don't make | 00:33:00 | |
| those rules. We just look to the state statute and then try to apply our best judgment. | 00:33:08 | |
| What's protected and what's not in that context? | 00:33:16 | |
| Do you have any questions? | 00:33:21 | |
| OK. All right. Well, we'll then I don't. | 00:33:23 | |
| Then maybe the CPA's don't have it. We'll figure that out. Well, we'll talk offline the next thing was. | 00:33:29 | |
| I I also think our city in talking with citizens this past week I did speak with according to leases and others about I think even | 00:33:39 | |
| though me, the council and us might review them like with the ambassador meetings. | 00:33:47 | |
| Acronyms for government are really difficult to understand and I think that if we do something in as a consent item that night, we | 00:33:56 | |
| didn't have a document explaining it right? It was just more of a there's only a paragraph on it. | 00:34:03 | |
| And it didn't have the total dollar amount, it just had the, hey, this is referenced in the budget and I think is moving forward. | 00:34:12 | |
| You can't do anything about the past, but if we could as a policy on consent items require the total dollar amount even though it | 00:34:18 | |
| was we mentioned hey this was approved in the budget before like listing that out. I think that you know Provo has done a really | 00:34:24 | |
| good job of. | 00:34:31 | |
| And in the health department's health called health literacy, we're trying to make sure every community can understand what's | 00:34:40 | |
| going on and making it in its simplest form and and I think that is kind of violating if they don't if they don't understand it. | 00:34:46 | |
| So could we could we have the can we have the as a policy and I know that means more work for step. We can't make that decision | 00:34:52 | |
| tonight. But it is something that we could add in a review. I think it's a great idea. And then. | 00:34:59 | |
| The other thing and I and I struggle with council women, so Fuentes and I think also Amber is if we could delay, I said two weeks. | 00:35:07 | |
| I think Amber is saying a week to where our agendas instead of being 24 hours posted are seven days and I would argue that. | 00:35:19 | |
| Because a lot of the way that I make decisions is I do not have a background in planning or a CPA. And some of the best decisions | 00:35:32 | |
| I ever make is getting like Jim Miguel for the fire station. Hey, you're really a smart guy. You have 30 years of experience, and | 00:35:40 | |
| if we can get the agenda seven days in advance, it allows me to get it. It's made public. Throw it out to the group of people | 00:35:47 | |
| because I got 30 people. | 00:35:55 | |
| That really helped me. | 00:36:02 | |
| A follow up from 2 weeks ago, one of the requests that we had was the neighborhood notices of the fire station. We were going to | 00:36:36 | |
| go knock on every door. I went to two houses and they didn't know it's picking up my daughter. Did we do that? Do they know now or | 00:36:42 | |
| do we planning on doing that? We're doing that next week. We've done a lot of those in the past and what we found, if you do it | 00:36:48 | |
| too far, advanced people forget. So typically if you do it like a week or two before then it you know it's it's fresher on our | 00:36:54 | |
| minds. | 00:37:00 | |
| We have that on our calendar. | 00:37:06 | |
| OK. I noticed in that area there's a lot of houses that are looking like they're close to completion, but they're not obviously | 00:37:08 | |
| occupied or purchased yet from my exemption. How would be a good way to make sure we're working with the developers so that people | 00:37:14 | |
| buying homes that are educated on the plans, you know what I mean? Yeah, we we could. | 00:37:21 | |
| We could ask them to provide that that that information. I mean, whether or not they, I'm sure, I'm sure he would, if we pass it, | 00:37:28 | |
| could we put a little sign that says Future Firehouse? Yeah. Contact Vineyard City For more information. Absolutely. | 00:37:35 | |
| And then? | 00:37:44 | |
| I know we had a public comment about Representative Nelson, and I know he took off. | 00:37:46 | |
| And the lobbyist type thing, I have been able to work with Representative Nelson so well in the last four months and he will run | 00:37:53 | |
| any type of legislation. I know he was maybe going to speak about it. Or Abbott. Sorry, what did I say? Nelson. Nelson. Abbott, | 00:37:59 | |
| sorry. And. | 00:38:05 | |
| I would hunt. He is our elected representative and I wish he was able here to be able to say that. But and then another feedback. | 00:38:14 | |
| Me and Amber had a conversation last Thursday and I wanted to thank her for meeting with me. It was a good two hour and 2 1/2 hour | 00:38:21 | |
| spirited debate and some of the things that have happened in the past I want to put behind us. I'm going to vigorously debate her | 00:38:28 | |
| on different things, but it was a really good conversation to go through and do that. | 00:38:35 | |
| Gonna still hold her accountable as she is me. And then the other thing is. | 00:38:43 | |
| Walker away. | 00:38:50 | |
| In the budget meeting today it was discussed by one of the City Council citizens are here that I'm not going to sit or represent | 00:38:53 | |
| What Car waste or vineyard someone will hear. But I did want to let people know that in a private setting I am going to be working | 00:39:00 | |
| hard to diligently work and push that forward and. | 00:39:07 | |
| But there needs to be a lot of men being offenses or not, fences of relationships. | 00:39:15 | |
| And of things coming out, and I just wanted people know that I'm going to be working hard on that. So that's my report. All right, | 00:39:23 | |
| Council, as I mentioned to you, I do have something else I have to be at tonight. I apologize. Thank you so much for taking this | 00:39:31 | |
| over. You'll have to nominate a PRO 10 who will continue the discussion. I have passed along the agenda to my right that whoever | 00:39:39 | |
| you decide, my agenda can rotate to whomever you want. And if you have any questions for me afterwards, please reach out to me. | 00:39:47 | |
| Thank you. | 00:39:56 | |
| Yeah, I could call for it now. Do you guys want to go ahead and make a nomination? I nominate Marty. All right, First birthday. | 00:39:57 | |
| Can I get a second? A second. Second by Sarah. All in favor. | 00:40:03 | |
| All right. ****. Amber. Aye. Marty. Sarah. All right, all right. Thank you, Mayor Fulmer. | 00:40:10 | |
| Umm, OK, so now that we're done with council reports, we can move on to our consent items. I just need a motion to approve the | 00:40:19 | |
| consent items. | 00:40:24 | |
| It's up to you guys. | 00:40:31 | |
| If you have any questions or if you want to pull anything off, we can discuss it. | 00:40:34 | |
| I don't have anything I kind of wanted to hear about. I wanted some questions on the municipal wastewater. | 00:40:38 | |
| So we just need an approval for Five Point Motion to approve 5.1 and we will discuss 5.2. | 00:40:46 | |
| I don't think so. Are you out of here, Amber? OK. | 00:40:56 | |
| OK. OK. So I yeah. | 00:41:00 | |
| I move to approve the consent item 5.1. | 00:41:05 | |
| Can I get a second second? | 00:41:09 | |
| All in favor, aye. | 00:41:13 | |
| 5.2 This is a Public Works report. It's the the 2024 Municipal Wastewater Management Planning Program Annual Report, The CM | 00:41:17 | |
| Gondor. Could you maybe just summarize and give us some information? Or Jake if there's specific questions if you want to let him | 00:41:23 | |
| know. | 00:41:28 | |
| I just wanted to kind of. | 00:41:37 | |
| From what I'm understanding, these are for new builds, right? Let's see like I didn't see anything in it for a. | 00:41:40 | |
| For rates of wastewater, right? | 00:41:53 | |
| So this is, this is a report of our is an annual report and it's more of an evidence from my understanding. Please correct me and | 00:41:58 | |
| let me see if you want to explain it. But this is just a report, an annual report is more of an administrative move for us to | 00:42:03 | |
| approve it and we're just accepting the work that's been submitted. | 00:42:09 | |
| It's just not talking about any type of weights, right. OK. Because I was reading through kind of some of the reports and I was | 00:42:17 | |
| like, I'm guessing that this is OK, yeah, it's And then if you would like actually. | 00:42:23 | |
| One of the authors, and seldom would you like Would you like Chris Jackson, who just started to eat? Would you like him to provide | 00:42:29 | |
| a brief summary of the report? | 00:42:33 | |
| You have to come to the microphone. | 00:42:39 | |
| So basically the CEQ asked for this report every year. It's basically how we are performing in our wastewater field. It asks | 00:42:48 | |
| financial stuff that it wants to know if we're financeable, financial, ready to fix problems and stuff. It also asks. | 00:42:59 | |
| Maintenance and there was a. | 00:43:11 | |
| I can't think of the name of it, but there's. | 00:43:16 | |
| I I should have read it better, but there's a. | 00:43:20 | |
| That spot in there where it it refers to our. | 00:43:27 | |
| Operations and procedures. OK. That's what I thought. I didn't think we were adjusting or changing anything. I was like I was like | 00:43:32 | |
| I'm not seeing in this document there's any adjustments, but if there's something new, could we redline our pointed out? But that | 00:43:38 | |
| was my only question. Am I understanding there's no rates and anything changes? | 00:43:43 | |
| And it just reminds us to look at our our operation procedures every year to see if we need to make any changes, see if anything | 00:43:51 | |
| has changed with our buildings and stuff like that. | 00:43:56 | |
| Does the state after your report this come back and give us feedback off of it? Never. | 00:44:02 | |
| Your placement test at the end of the year in school, you don't know how well you did. Yeah. Yeah. So I'm assuming if we didn't do | 00:44:10 | |
| it right so they don't get back Okay. Yeah. So just to kind of elaborate the self and Love and Chris Jackson worked on the report | 00:44:17 | |
| to put it together. It's there, you know, kind of state mandate for state requirements, using state requirements to submit. | 00:44:24 | |
| Waste management, the wastewater wastewater management plan to the state it's kind of like a almost a checks and balance just to | 00:44:32 | |
| ensure that it provides us an opportunity to kind of go through our system to ensure that we're. | 00:44:39 | |
| Taking care of checking the box, I'll say like that, taking care, it's a short survey or short report. They're not asking for | 00:44:48 | |
| specific details to ensure that we're making sure our operations are maintenance plans are being taken care of and of course with | 00:44:55 | |
| Chris Jackson was talking about so I can make sure we're financially sufficient and able to maintain our operations. | 00:45:01 | |
| What the state does is an error. Sullivan, please elaborate for me if on that is that they do put, they take the survey | 00:45:08 | |
| information from all the cities and then they kind of put it together as a big lump survey to say across the board this is what it | 00:45:15 | |
| is. I mean Chris Jackson haven't worked in the wastewater field for a little bit more than a minute longer than for a very long | 00:45:22 | |
| time and of course again solvent as well. | 00:45:29 | |
| You know, in terms of like that, it just provides that kind of like guidance and oftentimes when you're filling out those surveys, | 00:45:37 | |
| you know it's kind of like school. If you struggle on the question, it probably means different. You probably have to go back and | 00:45:44 | |
| search the answer on that. But in essence that's all it is and it's required for the city, it's a requirement for the City Council | 00:45:52 | |
| to approve it as well. There's a item on the bottom that Sullivan had to remind us that this has to go for State Council and. | 00:45:59 | |
| The in essence just to review this, it provides that that's the checks and balance portion of it. | 00:46:07 | |
| To ensure that we're providing that transparency to council and the public as well. | 00:46:12 | |
| Awesome. Thank you. Sorry to bring you up here. There are a lot of numbers in there and I go, I think this is a report that I | 00:46:19 | |
| wanna make sure. | 00:46:23 | |
| Hey, so if we're comfortable with item 5.2, I just need a motion for approval, a motion for approval consent, item 5.2 I second. | 00:46:28 | |
| That's all in favor, aye? | 00:46:37 | |
| OK. I don't know if that's redundant. No, it's part of it. OK, so now we move on to business items. We have a public hearing item | 00:46:42 | |
| 8.1. I need a motion to move into the public hearing. | 00:46:50 | |
| I make a motion to move into public hearing. | 00:46:59 | |
| A second So first by Jacob, second by Sarah on Roku. All in favor? Aye. All right, so public. This is a chance for you to come to | 00:47:02 | |
| the microphone if you want to spend. If anyone wants to spend a few minutes if they have questions or any concerns with the. | 00:47:12 | |
| Or do we do a presentation first? | 00:47:23 | |
| And we just usually you'll introduce the item and then after, well you were a member of staff and then once it's explained, you'll | 00:47:27 | |
| take comment so people know what they're commenting on and then you can. So when I when I do that, is it better to explain it | 00:47:33 | |
| first then move into public hearing, sorry about that, you're OK you can open it and then do that part. OK. So who do we have on | 00:47:40 | |
| or Eric, did you want to present this? | 00:47:46 | |
| So we've got two business items today. I can I can go over those real quick. The consolidated fee amendment includes page one, | 00:47:55 | |
| just changing the title of that utility meter and connection fees. | 00:48:03 | |
| As we go back to page 5, this is the rate adjustment that is a pass through from TSD to another special service district going | 00:48:12 | |
| from $3.45 or and $0.64 per 1000 gallons up to $5.10 per 1000 gallons. | 00:48:22 | |
| And then as you go through, there's a couple other changes that are associated with that increase. | 00:48:34 | |
| There's a editorial one on page 11. | 00:48:42 | |
| On page. | 00:48:48 | |
| 12 There's another couple chain just minor changes to the encroachment permit, $150.00 plus a dollar per square foot of disturbed | 00:48:50 | |
| asphalt. | 00:48:55 | |
| $300.00 on on the line down there with fine for use of public right away without approved permit it's $300.00 plus $150.00 per | 00:49:03 | |
| hour on the final grading of residential lot bond. That is $1000 up to one acre. That looks the same to me so I'm not sure what | 00:49:11 | |
| the change was there and then. As far as trees for the replacement of a damaged tree, one clarification was that on trees greater | 00:49:19 | |
| than 3 inches in diameter, it'll be a minimum of $1200 per tree. | 00:49:27 | |
| And then on the back of the consolidated fee schedule? | 00:49:40 | |
| The water adjustments were made down down the line. Effectively the three quarter inch water meter connection fee will now be 581 | 00:49:43 | |
| inch 795 dollars, 1 1/2 inch meter, 12142 inch water meter and connection fee 19130 fire hydrant meter. Rental deposit is now 2050 | 00:49:52 | |
| dollars. | 00:50:00 | |
| They cleared out the. | 00:50:11 | |
| Fire Hydrant Meter penalty fees. | 00:50:13 | |
| And have a daily rate of fire hydrant meter at $10 or $300.00 a month. | 00:50:16 | |
| And then the Water Red Fire Hydrant meter now has a utility use fee for a three inch meter commercial water base and tiered rates. | 00:50:23 | |
| Residential construction water is now $100 minimum. Non residential construction water also now $100 minimum minimum. | 00:50:34 | |
| Illegal connection to utility system such as water, sewer, storm water or roadway is now $2000 per occurrence plus $1000 per day. | 00:50:43 | |
| So those are the changes. And to clarify this typically this last page is more for developers within our city. It's not likely to | 00:50:50 | |
| apply to the residents correct and. | 00:50:57 | |
| One question I have is just about the tree replacement I get. | 00:51:06 | |
| Is that? | 00:51:13 | |
| I know that the cost is assessed by the city arborist, but if it's like an accident or are we pretty like it's going to happen | 00:51:16 | |
| like if it? | 00:51:20 | |
| I'm just wondering, you know, I feel really bad for someone that accidentally hurts a tree. | 00:51:25 | |
| Well, isn't that covered by their insurance, right? If you hit a tree in the city, then the city goes after the car insurance for | 00:51:31 | |
| them, right? | 00:51:35 | |
| Yeah. | 00:51:41 | |
| I think the sheriff, actually, you put that in the report, the damage, right? Don't we go after that? | 00:51:43 | |
| Yeah, we would report that and report its loss of this amount. So great. And then. | 00:51:52 | |
| Would it help if I went through the 2nd item as well and then public comment could come in on either one? | 00:52:01 | |
| OK. So we have the public hearing open. Is there anyone in the public that would like to ask questions or share thoughts? | 00:52:08 | |
| OK. I think then Council, if we could get a motion to close the public hearing. A motion to close the public hearing, I second. So | 00:52:17 | |
| first by Jacob, second by Sarah, all in favor, aye. OK. Council, do you have any questions or anything you want to discuss before | 00:52:25 | |
| we vote this through or not voted through? This is, this is one of the things where I talk about open business where we have some | 00:52:32 | |
| great citizens that will review these in greater detail. | 00:52:40 | |
| That I really, they're volunteers, you know? And so that's my only comment there and then. | 00:52:49 | |
| Yeah, like you're getting this whole thing because five or six people that can really just get into the nuts and bolts of this | 00:52:56 | |
| particular issue, but I don't see anything for existing fee increases. This is just for new build, right? | 00:53:04 | |
| Whether water rate increases? | 00:53:13 | |
| And sewer, sewer use rate increase rate did increase. It increased from 364 per 1000 gallons to $5.10 per gallon per 1000 gallons. | 00:53:16 | |
| And this is a pass through to the city from TSSD. So it's 100%. We don't add anything on to that. It is and and neglecting to make | 00:53:24 | |
| this, this rate adjustment unfortunately cost the city. | 00:53:33 | |
| A fair $25,000 a month or so. | 00:53:43 | |
| As its collected amount. And so typically what the city does is it gets the bill from for sewer, it divides that up amongst the | 00:53:47 | |
| citizens, but it cannot do that until the the. | 00:53:52 | |
| Consolidated fee schedule has been adopted. | 00:53:58 | |
| OK. So when you're when do we notify them of this, the citizens? | 00:54:03 | |
| So it will go into effect. Excuse me so. | 00:54:11 | |
| In essence, I would have to get with that in regards to the noticing, I think it's usually 30 days on the noticing on that. And | 00:54:15 | |
| then what we do is we will put the information in flowers or seasonal information on the utility billing to buy them notification | 00:54:22 | |
| that they're about to utility building increase and we send that notification out because it is ours because the pass through, but | 00:54:28 | |
| we'll put the language that this is. | 00:54:34 | |
| Increase, increase from them through US and we did also have them come, we had TSSD come right a month or two ago and talk through | 00:54:41 | |
| what that change was, what caused that, but this is the implementation of that adjustment in our city budget. So on the utility | 00:54:49 | |
| bill, just to clarify, we can I guess take what you're asking for is that it's it specifically says the rate increase is because | 00:54:56 | |
| of TSSD not because of Vineyard City. | 00:55:03 | |
| Yeah, I have to see what the limitations on our utility building like and when I say limitations in terms of the wording wise, I'm | 00:55:11 | |
| sure we'll be sure that it says. | 00:55:17 | |
| Sewer treatment costs are passed through and the rate increases, a reflection of that increase. No additional increase from | 00:55:24 | |
| vineyards today. Yeah, charged it is. It has a zero net impact on our budget. | 00:55:32 | |
| Is that not passing it has an impact on our budget, but but having this cleared up makes it so that. | 00:55:41 | |
| Our budget stays neutral as it pertains to a pass through fee. This is one of the things in terms of notification and I'm a | 00:55:48 | |
| flowery positive guy but I'm also think that social media should be used to pass negative information as well because it's a tax | 00:55:55 | |
| right And and some so many of us use social media as that. I think those that are are public are should be noticing those you know | 00:56:02 | |
| in a not a non. I mean obviously a link to the budget not a ton of crazy stuff but hey this is this is happening. We want to be | 00:56:09 | |
| upfront about it. | 00:56:16 | |
| When it goes out in a kind, nice way, I think that I like the sentiment. I think that's something that you'd have to talk to me or | 00:56:24 | |
| former about. Yeah. It just goes through the discussion of like how we use that and how it's not the mayors. But it's everyone's | 00:56:31 | |
| like, hey, this is especially because I'm, I'm a tax guy, right, dollars guy like. | 00:56:37 | |
| Somebody touches my peers on my my wallet. I want to know and I think you know social media should be used for that. Well and I'm | 00:56:44 | |
| I'm also I I believe when you're trying to communicate especially to a large group the more ways you try to do that the better and | 00:56:51 | |
| and even putting it on you could put in a policy the four largest public facing groups on Facebook like these types of things. | 00:56:58 | |
| It's very simple. Hey this is what happened. This is why. | 00:57:05 | |
| 3rd grade reading level. | 00:57:13 | |
| You know and and being able to reach out. | 00:57:15 | |
| It also obviously you're going to get pushback and I think that's why public comments on Facebook is good because then I can read | 00:57:19 | |
| them and everyone could. And it you know how it goes to that one message which our communications person having a policy when we | 00:57:25 | |
| do that that we get to read the negative comments that come in because it helps educate us, right. Yeah, I know Jake, I don't | 00:57:31 | |
| think you want you're requesting this off at all, but it's just kind of a back to this circling around to the communications | 00:57:37 | |
| department is a nightmare's purview. | 00:57:43 | |
| Right. And her and we have an ordinance, I guess that puts it underneath her responsibility. And so we actually, even if we wanted | 00:57:50 | |
| to, we couldn't vote for any policy change. Correct. But I think we have an opportunity through the budget and I wish she was here | 00:57:57 | |
| to hear this because that was one of the things I said. I said I could budget the communications director in the mayor's office | 00:58:04 | |
| for part time, but if it's going to be for public notices and you know, different things of the public good. | 00:58:11 | |
| I would cut the budget there and I would say are we as a negotiating thing because. | 00:58:19 | |
| I I think it really should be a a citizen's. | 00:58:26 | |
| Portal and not the mayor's. So that's why I brought that up in the budget meeting was like, hey, we're gonna budget this for that | 00:58:31 | |
| position. | 00:58:34 | |
| I guess pipe in on my son. Do you understand what he's asking on which one they point to? So we're actually kind of off topic. | 00:58:41 | |
| Well, have you voted on 8.1? No, we're just talking about the fee structure and approving it and how the notice is gonna go out if | 00:58:47 | |
| we go through and do it right. | 00:58:53 | |
| Yeah. To clarify at least what's on the agenda today, I. | 00:59:00 | |
| I don't know that you can vote on, I know we can't vote. But give direction on things. You can give input to staff and then | 00:59:04 | |
| they'll take that and make an attempt. | 00:59:09 | |
| To notice it properly, but all you're voting on is the fee increase. | 00:59:14 | |
| So I guess, I guess to clarify, maybe we vote on this and get it taken care of and then if you wanted to call like a point of | 00:59:19 | |
| order, then he could talk about something for the future to be discussed in the future not. I guess I'm just saying I'm trying to | 00:59:24 | |
| keep this on topic. | 00:59:30 | |
| So we're not out of bounds on our current agenda, but also we get like, I just want to be with them along, right. What I'm saying | 00:59:37 | |
| is that if we go through and pass this, we can't put a writer legislatively that this is going to be. | 00:59:44 | |
| And announced on our official page and a third grade reading level. I can't. | 00:59:50 | |
| You can't. No. OK. | 00:59:56 | |
| Not yet, but it's something that should be on the agenda to move the communications director, because it would be against the law. | 01:00:00 | |
| Or what? No, there's no such thing as a writer under, I mean, or not a writer. There's a writer when you're writing federal | 01:00:07 | |
| legislation, but that's different than what you're talking about here. You What you have noticed and what you have the public | 01:00:14 | |
| hearing about was a change to the consolidated fee schedule. It's not. | 01:00:21 | |
| An action to direct staff to do things you're voting on. Implementing the fee or not implementing the fee. You can't control how | 01:00:29 | |
| it's noticed. | 01:00:34 | |
| OK, well I tried. | 01:00:40 | |
| OK. So if there's no other further questions specifically about the proposed amendments to the consolidated fee schedule, I would | 01:00:42 | |
| just need a motion to approve. | 01:00:47 | |
| I motion to approve the fee structure and I need a second. Can I ask that you phrase that a little differently? This has to be | 01:00:53 | |
| done by resolution, so it would be a motion to adopt resolution. Sorry about that. I moved to adopt resolution 2408 consolidated | 01:00:59 | |
| fees charger change as presented. | 01:01:06 | |
| Nice second. OK. And this will be done by roll call, so Jacob, me, yes, yes. | 01:01:13 | |
| OK, so it passes Pam just as a procedural question, do I fill this out after or do you need me to fill this out now? | 01:01:23 | |
| Oh, OK. Thank you. It worked. | 01:01:32 | |
| OK. So now we'll move on to 8.2. This is the public hearing for the Vineyard City fiscal year 2023, Dash 2024, budget Amendment | 01:01:35 | |
| #4. This is also something that Eric Ellis will present to us, the proposed amendments. I turn the time to you, Sir. Thank you. | 01:01:44 | |
| This is a fairly short budget amendment. You have the spreadsheet in front of you and I'll just kind of describe what the two | 01:01:55 | |
| amounts are. We're budgeting for the $120,000 tag grant. This is a grant, but we budget for it. We spend it, we get reimbursed | 01:02:02 | |
| 120,000. In addition to that we have. | 01:02:09 | |
| $8000 that is being budgeted for the fire station or Firehouse design that was an add on to our our evaluation with. | 01:02:18 | |
| With CRS. | 01:02:29 | |
| We also have $7500 on here, which is a match for the Utah Lake Authority grant of 22,500 for the volleyball pit. | 01:02:31 | |
| We have 120,000, which is a Greenbelt rollback tax on the Gammon Park. When the city acquired that land, it it did not pay the | 01:02:42 | |
| rollback taxes on that. Anytime you convert out of agriculture to anything else, even to a public city like ourselves, you pay the | 01:02:52 | |
| five years of Greenbelt rollback taxes and so paying that now saves us at a minimum. | 01:03:01 | |
| 10,000 over if we wait until the. | 01:03:12 | |
| To the new evaluations are completed for property tax because we're looking at the back the last five years and there's a fairly | 01:03:17 | |
| big jump on year five to year four and and that'll average and go up even beyond that. So getting that taken care of now it | 01:03:25 | |
| doesn't, it doesn't force us to to not farm it while we're waiting, but it does allow us to pull the trigger on on plans for park | 01:03:32 | |
| enhancements when we do that and then the real quick. So it has been. | 01:03:40 | |
| Agriculture, it has up until right now is the pumpkin patch. Yeah. And we're going to change it now because we're going to go, | 01:03:48 | |
| we're going to, we're going to pay the, the rollback taxes. We probably, it probably should have been done right when it was | 01:03:54 | |
| acquired. And again, it didn't prohibit them from continuing to farm it until we had a different use for it. It's just taking care | 01:04:01 | |
| of it now. Save the city at a minimum 10 extra $1000. | 01:04:07 | |
| Rather than waiting for the because every year the property taxes in a city that's growing that and. | 01:04:14 | |
| Inflation and so forth goes up in that property tax. Five years of property taxes due will go up each year by the amount that the | 01:04:20 | |
| new evaluation is. | 01:04:25 | |
| So we're taking care of that now. | 01:04:32 | |
| So does that mean from here on it is going to be taxed as a from here on out, we won't actually have to pay taxes on it because | 01:04:34 | |
| it'll be owned by a public entity, so? | 01:04:38 | |
| And then in addition to that, we have the $120,000 grant, TAG grant that I mentioned and then a $9000 match for that TAG grant | 01:04:45 | |
| that comes out of the city budget. Can you explain the TAG grant? | 01:04:52 | |
| Yeah, What does TAG stand for? That's a technical assistance grant. So that's through mag and it's a, it's a it's a planning | 01:04:59 | |
| grant. So we what we submitted for was Mill Rd. When we did our town hall last year, the primary theme was kind of crossings, it | 01:05:06 | |
| being kind of a dangerous Rd. It felt like a barricade or a barrier to, you know, to cross and get into school. And so it would be | 01:05:14 | |
| looking at that corridor, 400 N. | 01:05:21 | |
| The trail that will be on Geneva Rd. So not all Geneva Rd. just our side and then a connection to the front runner station. So | 01:05:28 | |
| that I know there's been some concerns too about that gap in the sidewalk. We're working with with with U dot on trying to fix | 01:05:35 | |
| that. But we would also look at just ensuring that we have a a really efficient connection point from the east side to the West | 01:05:41 | |
| side to the train station. And this this grant to clarify is to actually get the work done or to. Yeah, I'm sorry it's a planning | 01:05:47 | |
| design grant. OK. | 01:05:53 | |
| So it would, it would, it would give us, so they would analyze it and then they would provide us kind of a list of recommendations | 01:05:59 | |
| and basically a schematic design on all of those projects. Yeah, So we would look at all those. So this doesn't actually go to | 01:06:05 | |
| completing the project just for the design. | 01:06:12 | |
| That the public open houses, that kind of stuff. And then once it's approved then we would budget out, you know, we'd say OK, | 01:06:18 | |
| let's take on, we want to add a crossing here. | 01:06:23 | |
| And then we would, you know have that engineer, then we put that in a budget. So this would be for future projects in, in, in | 01:06:29 | |
| years out. And just depending on which ones you want to prioritize, how much each project is going to cost the city. Yeah, we | 01:06:35 | |
| could have them do cost estimates most likely. We would probably reach out to people like that, the contractors and stuff like | 01:06:42 | |
| that to help us. But the the designer could give us kind of a rough estimate. Yeah, that would be good. | 01:06:48 | |
| I have a question about this, so do you want to turn it to the public comment? | 01:06:56 | |
| I just need a motion to open the public hearing for item 8.2, The Vineyard City Fiscal Year 2023, Dash 2024 Budget and Member | 01:07:02 | |
| Budget amendment. | 01:07:08 | |
| I motion, yeah. I I second still moved. | 01:07:16 | |
| Underneath it a second. OK. So first by Jacob, second by Sarah. This is done by no. All in favor. Aye, aye. All right. Public, do | 01:07:22 | |
| you have any questions or please come to the microphone, state your name and let us know. Daria Evans, resident, I just want to | 01:07:29 | |
| clarify with you, Morgan, the tag grant, is that the same as the Wayfinder signage grant that we talked about last week in | 01:07:37 | |
| Planning Commission? | 01:07:44 | |
| So yeah, we would do that at the same time. So we also so that that Grant, I apologize, you're absolutely right the the the Mill | 01:07:53 | |
| Rd. is like the primary one in my head, but it also provides us a master plan for wayfinding signage and that would be citywide. | 01:08:01 | |
| OK. I just want to make sure. No, thank you. I appreciate that. Thank you. Morgan, will you explain what way timing is? Sure. | 01:08:10 | |
| Wayfinding. A lot of times it's going to be on trails. It'll be on roads. It'll like signage. Yeah. It's a signage that will | 01:08:16 | |
| direct you to destinations that you want to go to. | 01:08:21 | |
| So Yep. | 01:08:28 | |
| OK. Do we have any other public comment? | 01:08:31 | |
| All right. Can I get a motion to close the public hearing? | 01:08:34 | |
| I motion to close the public hearing and can I get a second? | 01:08:39 | |
| I second first Spicer second by Jacob. All in favor, Aye. All right, Jacob, what's your question? | 01:08:43 | |
| I I get a little bit concerned in planning and getting ahead of our skis. I had a great conversation with. | 01:08:53 | |
| Ben Steinman of 45 State Lands about because I saw a few maps of Utah cities. | 01:09:01 | |
| The beachfront. | 01:09:10 | |
| And. | 01:09:12 | |
| I understand that Utah City can go in and submit designs and spend a ton and spend all of their money doing whatever they want. My | 01:09:16 | |
| concern is, is that. | 01:09:21 | |
| Staff money from ours being used in designing something that. | 01:09:27 | |
| With forestry, fire and state lands on state lands that they would need to go through approval and we spend so much time and | 01:09:33 | |
| effort on something that we don't know yet if they would even approve. Like for example, there's peers. | 01:09:39 | |
| Everyone knows that. | 01:09:47 | |
| All of the boat harbors of Utah Lake, because of the storms and the craziness of the destroying of everything, that you couldn't | 01:09:50 | |
| just have a an open peer without it completely enclosed. And so it's like who why are we designing something like that? What what | 01:09:56 | |
| would be accessible? And so my concern is that. | 01:10:02 | |
| When we get grants like this, I know it's like, hey, let's go design. But before we approve this, it's like. | 01:10:08 | |
| If it's state forestry pharmacy lands, before we do that, is there any way we can go in and say what is the parameters of what you | 01:10:15 | |
| would allow and we spend the time on? | 01:10:20 | |
| This would be allowed and then we only designed that type of stuff. Does that make sense? Specifically, I guess the question I | 01:10:25 | |
| would like answered first is, are any of the areas being designed on state lands? Yeah, no, not for the tag. | 01:10:32 | |
| Our portion of Geneva Rd. | 01:10:42 | |
| Closely with the consultants. | 01:11:19 | |
| Well, I I got that. | 01:11:21 | |
| When we do get grant money or different things like that before we go plan it and then present it because planning takes a lot of | 01:11:54 | |
| time and energy and we go meet with them. Yeah we we met we met with you Dots. We met with them Tyrell. I don't know what's | 01:12:00 | |
| different Edwards and and so we we've talked about trail we've let them know that we wanted a trail they haven't said they had | 01:12:07 | |
| opposition to a trail and their plan for Geneva Rd. They actually showed a trail on the east side but there's concerns because | 01:12:13 | |
| alarm has the the power poles. | 01:12:20 | |
| Whereas our current is a lot more clear. And So what what this does is it would provide us kind of a design that we could then | 01:12:27 | |
| send to you dot and say that this is our preference when you wide engineer road. And so it's basically us kind of telling them | 01:12:33 | |
| what our vision for our side of Geneva Rd. is if we want a trail showing them. This is the type of design we would prefer. So | 01:12:39 | |
| maybe in regards to the discussion with the beachfront, could we maybe set up a meeting for you and Jacob to go over how that | 01:12:45 | |
| works? | 01:12:51 | |
| Before she finally so that we focus on the current item. No, no opposition to setting up stuff. But I don't know that we would do | 01:12:57 | |
| it as a discussion item since it's not on the agenda. No. Just like a meeting outside of yeah, yeah, could you but one question on | 01:13:03 | |
| this topic. | 01:13:08 | |
| I believe that we have a once in a lifetime, and I wish our. | 01:13:15 | |
| Vineyard, What's the biking group again? | 01:13:20 | |
| No, the other one, The other Facebook group. | 01:13:24 | |
| Good group, but anyway. | 01:13:26 | |
| With the elimination of the of the. | 01:13:31 | |
| Train track. | 01:13:36 | |
| And I think that we need to have a very strategic conversation about those. | 01:13:39 | |
| I know you are only focused in on Geneva Rd. from 1600 N until it crosses on the S curve, right? | 01:13:43 | |
| But that trail line goes all the way down. It goes through. | 01:13:51 | |
| UVU and it goes all the way down to Provo. | 01:13:57 | |
| In Atlanta and in Chicago, they have taken these lanes and if you go and look at it, love everyone to go on to Google Maps and | 01:14:01 | |
| look at it. | 01:14:06 | |
| If that whole spur, if mag focused in on that, we would really have a bike highway. | 01:14:11 | |
| So that it would be realistic that you could use a bike for long term transportation. And so that's what I'm worried about on this | 01:14:21 | |
| design is I go because if it goes N, that train line goes up through American Fork and gets onto State Street. And so you're like, | 01:14:29 | |
| I really hope that this is a bike highway because it's so safe that from the S curve it'll go up to 400 S and then it's like it's | 01:14:37 | |
| just not on major roads. And so like if we're looking to 205020602070. | 01:14:45 | |
| And we really do believe in bikes and non motorized vehicles and everything like that. That thoroughfare is just so critical. And | 01:14:54 | |
| I I spoke with Bike Walk Provo two weeks ago about this and I said are you engaging Morgan, are you are we thinking about this | 01:15:01 | |
| Because I just don't want that to block what we're doing there to. And I really believe this thing needs to be an inner city | 01:15:08 | |
| saving of that of that spur because they're going to abandon that spur. | 01:15:16 | |
| That land all the way goes all the way to Provo, right? And they're abandoning it, right? | 01:15:23 | |
| Well, we would be purchasing it, right, our our city section, right. But what about Orem and Provo and the other first section. So | 01:15:27 | |
| again, we're happy to go more in detail with you offline in terms of the whole project. But so with the real spur from 1600 N down | 01:15:36 | |
| to about 400 S is what we're is the section that we're working on. It's within our city limits. | 01:15:45 | |
| For us as a city. | 01:15:55 | |
| Where we need to, you know we have to focus on RCA limits, right, But in essence further South Down to Provo and so forth. I don't | 01:15:59 | |
| believe that they have an intentions of removing this blur line down there because they do have businesses as well further South, | 01:16:06 | |
| but part of our part of the Reynoldsburg realignment project with the agreement that the city would be asked in purchasing the | 01:16:13 | |
| property. | 01:16:21 | |
| The other grasp and then we would be using that long Geneva corridor to improve the access points like for example 400 S and. | 01:16:30 | |
| Foreign stuff and and many other areas along the along along the border. | 01:16:44 | |
| And then the property that's put in an arm as well the City of England would be purchasing and that would have ownership of that | 01:16:51 | |
| as well. So in our design of that are we thinking of that as a major bike highway through that or just more of like a you know | 01:16:59 | |
| some sidewalks or trails are are are just kind of or is it is it pretty significantly wise? | 01:17:07 | |
| Yeah, so, I mean, we talked to him. | 01:17:16 | |
| Multiple times in regards to how we can improve, utilize that areas for improving for open spaces after transportation and of | 01:17:20 | |
| course along the generic corridor we've had discussions like Morgan was talking about with Geneva, excuse me the E dot in regards | 01:17:30 | |
| to what we would be utilizing others and of course it comes down to our you know the intent is to. | 01:17:39 | |
| Provide access points for vehicles to get onto Geneva in and out vineyards as well as pedestrians to move along along the vineyard | 01:17:49 | |
| and of course leaving and start talking to you thought about possibilities of enhancing the crossings between Vineyard and Orem | 01:17:56 | |
| for pedestrians as well. So there's lots of areas we're kind of we're in the 10% design phase of this whole of this whole thing. | 01:18:03 | |
| So when I talked about grants, it's a good discussion of like hey, when you're approving this, it's not just go out and design or | 01:18:11 | |
| think things through that were. | 01:18:18 | |
| We're diligent in getting the stakeholders that are there, but also we're we're looking outside of our city because that I would | 01:18:25 | |
| hate for us to lose that rail spur as an inner city. You know, I think that's great. I think you got all your questions answered. | 01:18:33 | |
| Are we ready to make a motion on this? OK, so I just need one of you to do it. I'll do it. I moved to without resolution 2409, | 01:18:41 | |
| fiscal year 2023-2024 budget amendment #4AS presented. | 01:18:50 | |
| OK, first place there. I need a second. | 01:18:59 | |
| Aye, second. All right, Jacob. Second. This will be done by roll call, Jake. | 01:19:02 | |
| Aye. | 01:19:09 | |
| It is foresee strategy sessions to discuss pending or reasonably imminent litigation, so I just need a motion specifying those | 01:19:24 | |
| things. | 01:19:29 | |
| No, no, we have to do the motion in a public meeting. Make sure you specify the. | 01:19:35 | |
| Basically the date, time, location and the reason for it. So you could say today immediately following the council meeting and the | 01:19:40 | |
| council chambers to and then read that item number and should I do that or should I have the presentation? | 01:19:47 | |
| So I make a motion today on. | 01:19:57 | |
| To hold a closed session today on April 10th. | 01:20:02 | |
| At 7:32 that we go into closed session for item and then the letter. | 01:20:06 | |
| C Strategy Session to discuss pending and reasonable imminent litigation. | 01:20:15 | |
| OK, so I have a first by Jacob. I need a second second. | 01:20:23 | |
| All right. And is that by roll call, Jake? | 01:20:30 | |
| Me, I, Sir. All right. The motion passed and that means we need a motion also. I adjourn the meeting. Thank you so much, Public. | 01:20:35 | |
| We appreciate your attendance. Have a wonderful night. | 01:20:40 | |
| Jamie, what's that? | 01:20:48 |