City Council Regular Meeting
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Transcript
| Are we, are we ready? All right, we are going to go ahead and get started. Today is March 27th, 2024. The time is 6:00 PM and I'm | 00:00:01 | |
| going to go ahead and start our Vineyard City Council meeting. We'll have council members sequences, give us an invocation and the | 00:00:07 | |
| Pledge of Allegiance. | 00:00:13 | |
| Hi dear kind Heavenly Father, We are so very grateful for this wonderful spring day. We are grateful for the wonderful city we | 00:00:22 | |
| live in and the wonderful people we have here. Please bless us, help us work together towards common goals that we can we can | 00:00:30 | |
| figure out ways to improve upon our processes and that we can be inspired to know what's best for our city and. | 00:00:37 | |
| We're so very grateful for. | 00:00:46 | |
| The many blessings we have here. | 00:00:49 | |
| We're grateful for our freedoms and for the people willing to serve our country. Please bless and watch over them and their | 00:00:51 | |
| families. Please protect them. And please watch out for those who. | 00:00:56 | |
| May need some special blessings and. | 00:01:01 | |
| Some special attention. Please help us know how to serve them and help us in tune to be able to know how to. | 00:01:04 | |
| Be the support they need. | 00:01:11 | |
| Please bless and watch over us this evening with safety and common courtesy to one another. And we say these things in the name of | 00:01:13 | |
| Jesus Christ, Amen. | 00:01:17 | |
| I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, | 00:01:25 | |
| indivisible, with liberty and justice for all. | 00:01:31 | |
| All right, we'll go ahead and start out with our audit, our fiscal year 2022-2023 audit report and Spencer hits hints from | 00:01:42 | |
| Guilford and Stewart will be presenting. | 00:01:47 | |
| Happy I could start this. | 00:01:56 | |
| Didn't sound like it, but. | 00:02:04 | |
| All right, just give us a moment. | 00:02:10 | |
| Yeah, I wouldn't want anybody not to hear me so. | 00:02:20 | |
| As she introduced me, my name is Spencer Hency. I'm one of the audit partners at Gilbert and Stewart Cpas. We're the independent | 00:02:25 | |
| auditing firm that was hired to perform the audit for the fiscal year 2023. So I'm here to just present that and then. | 00:02:34 | |
| Kind of go over a few things that that we found and and saw during that process and then answer any questions that you may have. | 00:02:43 | |
| So there are a few new faces here that I see so I do kind of want to just go over a few things first being. | 00:02:50 | |
| We are an independent audit firm. We do come in and look at certain things and do certain testing and evaluate and assess certain | 00:02:59 | |
| things, but. | 00:03:04 | |
| Because we're independent, we're not involved in all the processes and decision making that happens here at the city. So there are | 00:03:11 | |
| questions, there are certain things that. | 00:03:14 | |
| You may want to have or need to get into more detail. That's something we can definitely do at a later date. But yeah, I just | 00:03:19 | |
| wanted to point that out, the word, the independent firm and kind of go over a few things. So I don't know if you all have that | 00:03:25 | |
| auto report in front of you. I won't bore you by getting into everything because there's a lot in here. | 00:03:32 | |
| Nearly 70 page document, but there's there's three main reports that I wanted to discuss and go over and really do summarize and | 00:03:40 | |
| hold everything that we do as an accounting firm and what you'd be most interested in as the council so. | 00:03:46 | |
| The first is just independent auditor's report. So you'll see there at the top that second paragraph down under opinions. So in | 00:03:54 | |
| our opinion, the financial statements refer to above present fairly in all material respects the position of and it goes through | 00:04:01 | |
| all the different funds of the city. So that sounds pretty non exciting and it kind of is non exciting, but that's exactly what | 00:04:09 | |
| you want as the city. That is what you would call your unmodified opinion, which means. | 00:04:17 | |
| Your clean opinion or one that we didn't have anything that would make us have to point something out or disclose. So that's what | 00:04:25 | |
| you want to hear as a City Council. So as you go through that report, if you go to that second page there, there's this, there's | 00:04:33 | |
| some bullet points there. And this really does summarize what we do as the audit from to arrive at that opinion. So we're | 00:04:40 | |
| exercising professional judgment, we're identifying and we're assessing the risks. | 00:04:48 | |
| I know we kind of had a changing of the guard finance director's position there during the audit. Everybody stepped up and did a | 00:05:34 | |
| really good job and we were able to move through that. So, but in a whole that's what we do as an audit firm to be able to form | 00:05:40 | |
| and get to that PIN. So that's the good thing. | 00:05:45 | |
| After that report, there's a section called the Management Discussion and Analysis. | 00:05:52 | |
| This is the really good section to turn to if you want some general understanding of what happened during the year. It's not | 00:05:58 | |
| nearly as boring as reading the notes and it's not nearly as confusing as reading the financial statements. So it's a good place | 00:06:05 | |
| to go to on that. On Page Six there, I just kind of wanted to point out under those financial highlights. | 00:06:13 | |
| Each one of those bullets says these different areas increase by an amount. | 00:06:22 | |
| Without getting into all of those, that's again what you want to see. You want to see a city and also the business activities and | 00:06:29 | |
| those different funds, you want to see them increasing and moving in that right direction. So those are and and we can get into | 00:06:34 | |
| all those if we want to. But as a whole as a, as just pointing out those highlights, those are the good things. That's what you | 00:06:40 | |
| want to see. | 00:06:45 | |
| As you move through that management discussion and analysis after that, you'll get to the actual financial statements. | 00:06:52 | |
| There's a lot of numbers here and it can be very confusing, so I do want to just point out the most the statement that seems to | 00:07:00 | |
| make the most sense and the statement that you're probably the most concerned or care about or maybe would want to look at. | 00:07:06 | |
| Start on page 19. These are your fund statements. So they're going to go through the governmental funds, but then also each of | 00:07:15 | |
| your business type funds, your water funds, your fund, all that different kind of thing. This is this is this is done in a way of | 00:07:20 | |
| accounting that you're probably most used to seeing. | 00:07:25 | |
| If you're looking through something and you want to know what the detail behind your debt schedules and all that kind of stuff, | 00:08:03 | |
| they're all gonna be back there. So, but those notes will give you a lot of the answers and give you all any of the answers that | 00:08:09 | |
| you maybe have questions to. Or if you can't sleep one night, you could definitely pick that up and that'll do it for you. | 00:08:15 | |
| So. | 00:08:21 | |
| After the notes section. So that first report is kind of the main thing that we do. The second thing that we. | 00:08:23 | |
| That we do and we issue another report on it if you go through the back there on page 58. | 00:08:31 | |
| I mentioned in the process of getting that, performing that opinion on the financial statements, One thing that we have to do is | 00:08:38 | |
| look at and evaluate and then test internal controls here at the city. Internal controls are very important for any organization. | 00:08:44 | |
| But so that's one thing that we have to do. So we issue this report, you'll notice kind of in the middle there. It's it's | 00:08:51 | |
| important to point out that as an auditing firm, we don't issue an opinion. | 00:08:58 | |
| On the effectiveness of those internal controls because. | 00:09:05 | |
| Frankly, it would just be impossible to ever do enough testing to understand that. But we do. We do a lot of testing, we do a lot | 00:09:10 | |
| of sampling, we do a lot of walkthroughs, all those kind of things to be able to. | 00:09:16 | |
| Form that opinion on the financial statement. So it's a very important part. But I do want to point out that we don't issue an | 00:09:23 | |
| opinion on those internal controls at any point, but we do look for two big things which are deficiencies and material weaknesses. | 00:09:30 | |
| Those would be very bad, obviously, and they would cause us to not be able to give that clean opinion on the financial statements. | 00:09:38 | |
| And during our testing we didn't find any of those. So that's again the second thing that you want to hear as a City Council, | 00:09:42 | |
| which is really good. | 00:09:47 | |
| The last report, this is the report that say that Utah has us do the report on the state compliance that's on page 60. You'll | 00:09:52 | |
| notice there's looks like six different items this year. We we rotate each year which areas the state wants us to look at so that | 00:09:59 | |
| that list will change from year to year. But so this last year we looked at these six different areas. The state gives us exactly | 00:10:05 | |
| what they wanted to look at the procedures. We only went through all of those as we did go through those, we did have one finding | 00:10:12 | |
| on that. | 00:10:18 | |
| But as a whole in the in terms of material respects, there wasn't anything of big concern. But in the governance letter, you'll | 00:10:25 | |
| notice that we did disclose that there was a fund balance finding. | 00:10:31 | |
| For those of you that don't know what that means or don't care what that means, in essence, with the idea in mind that that | 00:10:39 | |
| governments are supposed to run lean, right? They're not supposed to charge more money than for the services they're doing it. The | 00:10:44 | |
| fund balance is the way that you kind of watch that and maintain that. So a city can maintain a fund balance up to a certain | 00:10:48 | |
| amount. | 00:10:53 | |
| And if they get over that amount, then they're supposed to either if it's for capital projects moving to capital projects on or if | 00:10:59 | |
| they're supposed to spend on a different project, do another project, whatever the case may be, so that fund balance can't get too | 00:11:03 | |
| high. So in other words. | 00:11:08 | |
| The city had more money that came in than they spent. So it's not the worst finding to have, obviously, but it is one that we | 00:11:13 | |
| still need to disclose. And you'll see that in that government's letter. That's a separate report that was attached to it. Can I | 00:11:18 | |
| interrupt you? | 00:11:23 | |
| This is the same thing last year. Can you tell me by what percent we're over? Yeah. So in that report. | 00:11:30 | |
| I don't have the exact percentage, but we're over. You're over by $435,000. | 00:11:39 | |
| So looking at what the fund balance was, they could back into what a number probably is. | 00:11:45 | |
| Yeah, you're over a decent amount because your total assigned fund balance is just about 3.9 million. So but I could get you back | 00:11:56 | |
| on the actual percentage. But it is the problem is what the state's going to want to look at is, is that number growing or is it | 00:12:04 | |
| getting smaller? Well, and it sounds like it's growing because last year we were barely over like it was like point something | 00:12:12 | |
| percent I think yeah, that you were at 17,000 a year before. So you know from 17,000 to 435. | 00:12:20 | |
| So. | 00:12:28 | |
| And the way the state, if it's a continuing problem, then you have to set up a corrective action plan on what you're going to do | 00:12:29 | |
| to fix that. And how long would it take to be considered a continuing problem like next year? | 00:12:36 | |
| Can I speak, Christy, do we have a plan in place that we've already been working on for this or since this came from last year? | 00:12:46 | |
| The probably the easiest solution would be moving that to the capital project fund, so it's only the fund balance of the | 00:13:24 | |
| governmental fund. | 00:13:27 | |
| Our firm's doing close to 30 cities and towns and I don't know the exact percentage, but the majority of them are in the same | 00:14:37 | |
| boat. 2023, there's a lot more money coming in that was going on in a lot of these places. So it's not that you're like | 00:14:42 | |
| completely. | 00:14:46 | |
| The redheads debit Kyle over here. We're doing something wrong. Like that's the kind of thing that happens and it's not the worst | 00:14:52 | |
| problem at the end, but just to be aware of. That's the thing. That's the direction we're buying you. | 00:14:56 | |
| Thank you. | 00:15:02 | |
| Christy, can you give us updates on that as it progresses? | 00:15:03 | |
| Absolutely. Thank you. | 00:15:07 | |
| When you say that there's no issue of opinion on internal controls, are you talking about the rules of like travel, gas, food, all | 00:15:13 | |
| that, like internal controls of how we spend our money? You guys don't get into that? Yeah, no, we get into it. We get into it to | 00:15:20 | |
| test and look at different things so we can form an opinion on the financial statements itself, but we don't issue internal | 00:15:27 | |
| control opinion, meaning like we do what we do with financial statements, but we do test all those things. | 00:15:33 | |
| We test them through our disbursement samples, we test them through questionnaires, through walkthroughs, all those kind of | 00:15:41 | |
| things. We will look at all those things to help us find or identify any significant deficiencies or material weaknesses. So and | 00:15:48 | |
| if we don't find any of those, it doesn't affect the opinion on the financial statements, right. So if we say that we're going to | 00:15:55 | |
| spend 50,000 in travel and we stay under that in Europe of the opinion that it's good, we follow the budget. | 00:16:03 | |
| Yeah, that's like that. | 00:16:10 | |
| Now, one thing with internal controls, I think it's very important with. | 00:16:14 | |
| With the city this size, it's not a question of if something's happening, there's probably something happening and internal and | 00:16:19 | |
| auditors oftentimes get this idea that we're going to come in and we're going to find everything, right. But we don't. And there's | 00:16:25 | |
| often times that there are things happening, but those internal controls are what mitigate that risk and are extremely important. | 00:16:32 | |
| So that's why we look at the processes of them more than we maybe get into every single thing. So if there's good processes, good | 00:16:38 | |
| controls, good oversight. | 00:16:44 | |
| Then that allows us to be able to give an opinion on the financial statements. | 00:16:51 | |
| All right. Any other questions in accepting this report? We're just accepting it. We're not saying we agree with it. We're just | 00:16:56 | |
| saying you turned it over and handed it to us, right? | 00:17:01 | |
| That's like that. | 00:17:08 | |
| Thanks for handing it to us. Yeah, no problem. | 00:17:11 | |
| OK, awesome. Thank you so much for your work and for collaborating with our team and for all the diligence you guys have put into | 00:17:15 | |
| it. We really appreciate it. Thanks for being here. All right. | 00:17:20 | |
| We'll go ahead and move on to our Oh yes, let's go ahead and make a motion. I apologize. | 00:17:25 | |
| I need a motion. | 00:17:32 | |
| I move to accept the audit report as presented. | 00:17:36 | |
| Thank you, Marty. Can I get a second second? First by Marty, second by Amber? Any discussion? If not all in favor? Aye. Any | 00:17:38 | |
| opposed? | 00:17:43 | |
| All right, we'll move on to our next agenda item. This is a government consultant legislative wrap up if you guys want to come up | 00:17:48 | |
| and introduce yourselves. And we look forward to learning more about our legislative session this year. | 00:17:56 | |
| Great. Thank you. It's good to be with you all again. | 00:18:07 | |
| My name is Jeff Hartley and my brother Greg Hartley were business partners in our lobbying and government relations consulting | 00:18:11 | |
| firm. And since we haven't met all of you formally face to face, I'm able to do it. Just a minute of background on each of us. | 00:18:18 | |
| I started working in in government relations or in and around government back in. | 00:18:28 | |
| 1995, I worked in Washington for about 10 years. I worked for the United States Senate, United States House and then made my way | 00:18:34 | |
| back here in about 2006 and was the executive director of the Republican Party for a year and in 2007 started doing government | 00:18:41 | |
| relations consulting and lobbying and I've been doing that ever since. Our firm is this slide that's currently up there there | 00:18:48 | |
| shows. | 00:18:55 | |
| We've represented. | 00:19:03 | |
| A number of counties and cities in the past, as well as a lot of corporate clients including blue chip names in Utah business, so | 00:19:04 | |
| and all that. Greg introduced himself briefly. | 00:19:11 | |
| So which one's working? I'm Greg Hartley, and I've been working in Utah government politics since 2000. So I worked in Governor | 00:19:19 | |
| Huntsman's office, I worked at the governor's office, economic development, I spent four years as Chief of staff. He's a House of | 00:19:27 | |
| Representatives and I've worked on numerous political campaigns. I've worked in house for various companies doing government | 00:19:35 | |
| relations work. And join Jeff back in about 20/18/29. That was 2019. | 00:19:44 | |
| And we're partners and as you can see have a right variety of clients, government and non government and nonprofit so. | 00:19:52 | |
| So we're going to just walk through a few slides to give you an overview of the legislative session that just ended and then happy | 00:20:04 | |
| to take questions it. So I'm Morgan, are you running that? | 00:20:10 | |
| So yeah, we'll go the next one on. | 00:20:17 | |
| So in Utah, as, as all of you probably know, our legislative session, our legislature needs for 45 calendar days, unlike many | 00:20:19 | |
| states that can extend that or go into overtime. Basically our constitution requires that after on day 45 of midnight, they | 00:20:27 | |
| adjourn. They do occasionally have a special session where they'll go back into session where they they can pass bills and, and, | 00:20:34 | |
| and pass budgetary items. That's rare. | 00:20:41 | |
| It didn't happen last year. One is anticipated this year. | 00:20:49 | |
| But other than that, the legislature needs every 3rd week, typically the third week of each month in what they call interim | 00:20:52 | |
| sessions, where they're, they're working sessions, but they're not, they don't, they can't pass or can't pass bills and they can't | 00:20:59 | |
| spend money. So that's only done during the 45 day session, which is why that's so critical and so busy. As you've probably seen | 00:21:07 | |
| in the press this year, there were there were significantly more bills in the past. | 00:21:14 | |
| And it makes it challenging to track everything. And frankly, it makes it challenging for so much that there's even good bills | 00:21:23 | |
| written in the amount of time that's that's allowed. So the governor made a statement at the end of the session that he wishes | 00:21:29 | |
| that the Legislature would take it back a little bit and not have so many bills in a single session because it's too hard. | 00:21:36 | |
| To manage all of the chaos that goes on. But it is for, for as chaotic as it is, it actually is it, it has some efficiencies to it | 00:21:43 | |
| and it, and it, it requires legislators and, and government employees in the executive branch and those who who track the | 00:21:51 | |
| legislation work on legislation to be efficient. So. | 00:21:59 | |
| Something more in the next slide please. | 00:22:08 | |
| So working with the city administration, we've we've identified priorities going into this session. One of them was and always is | 00:22:14 | |
| infrastructure. As your city is growing so fast, the ability to move your citizens in and out of the city efficiently is. | 00:22:22 | |
| Is critical. | 00:22:32 | |
| We've had good success in the past few years in getting infrastructure. | 00:22:34 | |
| Funds from the state and has has been touching above its weight class in terms of getting rail stops and getting Rd. funding this | 00:22:40 | |
| year we had identified. | 00:22:46 | |
| The the need for a couple of critical projects, including. | 00:22:55 | |
| Getting 1200. | 00:23:01 | |
| Overpass funded. There's a specific state fund for rail crossings. It's it's money that is dedicated for high cost. | 00:23:05 | |
| Crossings of of. | 00:23:18 | |
| Rail main lines. | 00:23:21 | |
| In some you can't always, you can't always have a surface crossing and their safety issues come into play. And years ago the state | 00:23:23 | |
| set up a fund specific for that purpose. And so we we helped tap into some of those funds to provide some money for part of the | 00:23:30 | |
| cost of the overpass that's going to be needed on on 12th. | 00:23:37 | |
| We also worked on the the funding to help get the husband Cancer Center that's coming here, which by the way, is something that | 00:23:45 | |
| that the city should be quite proud of this that state was very impressed with the presentation that was made in the in the | 00:23:51 | |
| offering that the Huntsman. | 00:23:58 | |
| Cancer made it was a it's a big deal for the state of Utah, something that states very proud of what they've been doing up by EU | 00:24:04 | |
| And they they need is obvious to expand what they what they can offer to the people of the state. And this center is going to be | 00:24:10 | |
| it's going to be a key for everyone in the state. And I think it's an honor to have a house here in your city. And I think the | 00:24:17 | |
| state feels so and it feels that way. And as evidenced by the money that they want to spend to support that, it's a fraction of | 00:24:23 | |
| what's going to cost to build. | 00:24:30 | |
| But it's it's cost that is true infrastructure that's needed to help make that possible. | 00:24:37 | |
| And then we. | 00:24:43 | |
| Other things that we're always working on in terms of corridor preservation, the ability again to officially move people your city | 00:24:45 | |
| is uniquely. | 00:24:49 | |
| Situated with rail and the and the UP main lines that that trap you on the West side of. | 00:24:58 | |
| That line make it hard to move people as your city grows it the roads that the roads that work 10 years ago to can accommodate | 00:25:06 | |
| populations and the traffic that you have today. So the ability to efficiently move people through identify corridors is important | 00:25:13 | |
| and one of the bills that Mayor Fulmer was really involved with. | 00:25:19 | |
| Given her experience serving his with UTA was HP 430 by represent Kent perrucci and that. | 00:25:27 | |
| Changes the approach of how UTA looks at. | 00:25:39 | |
| Expanding into areas that are currently not served or underserved and the ability to have Transportation Commission funds to | 00:25:43 | |
| identify corridors and to do the study work that's needed to to move this course into a position where they can get funded and get | 00:25:49 | |
| built out and move people. So next slide please. | 00:25:55 | |
| One of the ongoing challenges the last three or more years, but really critically the last three years beneath ongoing issues with | 00:26:06 | |
| the Pacific Railroad and the traffic along the main line and the railroads desire to. | 00:26:16 | |
| Store have storage, they currently want 4000 linear feet of track storage for cars that sit on until they need them. Railroads are | 00:26:27 | |
| unique in the, in the United States. They have, they have rights to predate our statehood and they have rights that, that Trump's | 00:26:35 | |
| a lot of the state rights that that the state of Utah and, and the city has. And because of that, they're tough to deal with and | 00:26:42 | |
| they know it. And so they're, they're really hard negotiators. | 00:26:49 | |
| A few years ago, though, they. | 00:26:57 | |
| They were given a relief one year at a time from that going into effect. And so they've been they've the last two years they came | 00:27:33 | |
| back to the legislature and asked if they could have another year extension and not have that take effect because that would cost | 00:27:40 | |
| the road significant amount of money. The state has given them another year buffer time as long as they were cooperating well and. | 00:27:48 | |
| And there are three or four critical areas of the state where they were supposed to have better cooperation and better improve | 00:27:58 | |
| better behavior. And that included Vineyard. And we were during the legislative session, a bill was passed to give them another | 00:28:05 | |
| year of buffer, another year of working time before that would go into effect. And we were asked if on behalf of in your city, if | 00:28:13 | |
| in fact they were negotiating in good faith so that they because they would be willing to give them another year. | 00:28:20 | |
| But where they put that storage is where they're going to have that 4000 feet of storage or the, the volume of storage they need | 00:29:00 | |
| for cars to service this the Utah County, their Utah County clientele is, is going to be tricky. And there are a couple a few | 00:29:07 | |
| different solutions that we've been working on with other stakeholders to identify areas that are there aren't in the middle of | 00:29:14 | |
| your city. Because 4000 feet of a storage track alongside the mainland that already runs would create all kinds of congestion. And | 00:29:20 | |
| if any of you ever been downtown. | 00:29:27 | |
| Salt Lake City, Oregon, when they're bumping train cars off one at a time, you can wait for hours until the train A unit trains | 00:29:34 | |
| 100 cars long, finishes unloading cars so it can move on. And that kind of congestion would be really impactful to the city. So | 00:29:40 | |
| we, we want to keep that pressure on. We appreciate the state keeping that pressure on. And, and that's been that's been a good | 00:29:45 | |
| effort. | 00:29:51 | |
| As we mentioned, we were, we were successfully getting $10 million for that, for that overpass and went through, went through the | 00:30:01 | |
| channels starting at the beginning of the session to put those funds in place and we're grateful that the state was willing to put | 00:30:08 | |
| that money in. | 00:30:14 | |
| Senator Grover, your Senator, Representative Al Peterson were critical in getting that done and and that should be helpful to the | 00:30:23 | |
| developer. As I said, it's a third, I think of the total cost or maybe less than 1/3, but it's it's a contribution that helps. All | 00:30:29 | |
| right, then the cost of getting that done and that's needed for the hospital Cancer Center. So that's as well as the community | 00:30:36 | |
| that's being built around there. Next slide. | 00:30:43 | |
| As as mentioned that besides husband Cancer Center that was mentioned in the states putting a lot of money into that ongoing money | 00:30:56 | |
| that would help with that research. The partnership between the city and Utah Valley universities also important your acceptance | 00:31:04 | |
| of their expansion has been welcomed by the state and the state considers the city good partner and that that ongoing funding as | 00:31:12 | |
| well. That school will will grow and and in your city and but what what they're going to be doing and. | 00:31:20 | |
| The vastic raise and things like this school offers beneficial for your kids and all of our kids. So that's helpful. Next slide. | 00:31:28 | |
| The statements and big things this year in terms of appropriations, they did put a lot of money into transportation. | 00:31:38 | |
| Unfortunately, Utah County is now also committing funds to to transportation, which there was a lot of resistance for a long time | 00:31:45 | |
| in Utah County to help fund some of the needs on moving people through the county. So the county is working well with the state | 00:31:52 | |
| and partnerships and matching funds to to put funding together, but there's a big chunk of money put into transportation and. | 00:31:59 | |
| That that goes statewide, but a chunk of it goes to the county and. | 00:32:07 | |
| And some of that will be beneficial. | 00:32:11 | |
| To the city where they're where the county roads come through a vineyard, um. | 00:32:13 | |
| Transit is always a big deal and the ability to get transit funding for Utah County is also challenging and hasn't always been | 00:32:19 | |
| available. Utah County has always been welcome to transit. There been lots of transit flights in the past in this county. | 00:32:25 | |
| And things that the things seem to be moving forward in a in a smoother and better way. Now one of the significant investments | 00:32:33 | |
| that the state made this year was a $50 million into the point of the mountain transit stop. That's a big deal because the ability | 00:32:40 | |
| to to extend transit on the West side of of Utah County. | 00:32:47 | |
| It is benefited by that transit stop being built at the point and so if in the future if it's determined that there should be. | 00:32:55 | |
| A light rail line that runs from the point of the mountain to Provo Airport, which is being discussed and is of interest to a lot | 00:33:03 | |
| of people, especially those involved with the Olympics. For that to move forward, that point of the mountain stop was pretty | 00:33:08 | |
| critical. So that's helpful. | 00:33:13 | |
| In addition, the Governor's Office of Economic Opportunity is looking at market capacity studies to see where where future growth | 00:33:20 | |
| could be handled well and where it matches well with the states investment into transportation funds as well. A lot of the | 00:33:27 | |
| housing, a lot of the housing bills that have passed in the last few years in the at the legislative level have been tied to | 00:33:34 | |
| transit and tried to cities willingness for to zone for density and for transit. | 00:33:41 | |
| Go along with those plans that is important to the state of Utah and how they allocate funds. Vineyard has been a good partner and | 00:34:22 | |
| is considered a good partner by the state of Utah. You all have embraced things like HRC before HRZ was cool and and the state | 00:34:30 | |
| recognizes that and his as mentioned, Vineyard is one of the better planned communities that has brace density so. | 00:34:39 | |
| That's a positive thing from a state to city relationship perspective. | 00:34:49 | |
| And so anyway, there's there's a lot of, a lot of investment going into transportation and and the ability to move our growing | 00:34:55 | |
| population efficiently. | 00:34:59 | |
| Next slide. | 00:35:04 | |
| So just to highlight a few of the bills that we were that we were following this year. | 00:35:09 | |
| The housing, like I mentioned, the housing transfer and transit investment funds that is continuing to be modified and to to grow. | 00:35:16 | |
| The state has recognized that it was as these things were set up. They weren't perfect and they probably took them every year for | 00:35:23 | |
| at least a decade to get them right. But again, vineyards have been recognized as a city that cooperates. It's not always wrinkle | 00:35:31 | |
| free and there are times when we hit a speed bump. | 00:35:38 | |
| Or wrinkle, and we've been successful in being able to help the city smooth some of those things out. | 00:35:46 | |
| And when the state, for example, didn't recognize that they've been done what it needed to do for workforce housing. And so I. | 00:35:51 | |
| SP till it was a continuation of that program. SB4HP430 was bill that I mentioned earlier by Represent Ferrucci that that expanded | 00:36:04 | |
| what what UTA can and should be doing in terms of servicing communities that are underserved or aren't served. And then | 00:36:11 | |
| transportation funding of Windows HP 488 and that's where the that was a transportation funding bill that went that was written | 00:36:18 | |
| that included the rail corridor funding. | 00:36:25 | |
| Next, next slide. | 00:36:33 | |
| We we work closely throughout the legislative session and before. | 00:36:42 | |
| The must building up to it as well with it utility of cities and towns. There are things for the league is very good at they they | 00:36:47 | |
| track 25 to 30% of the bills that are run every year affect cities and they track them and they they take position on them. But | 00:36:53 | |
| those those permissions almost always align with the physician that Vineyard city needs but not always. And there are there have | 00:37:00 | |
| been times when the league of cities and towns have taken a position that didn't align perfectly with what Vineyard needed | 00:37:06 | |
| because. | 00:37:13 | |
| The link represents so many cities and represents so many larger cities. And so there occasionally we have to position Vineyard | 00:37:20 | |
| uniquely and alongside with the leak position has been this year. We worked pretty closely with the league on a few things to make | 00:37:27 | |
| sure that that the bills that were advancing were done in a more cooperative effort in the past few years, year, two years ago and | 00:37:35 | |
| three years ago there was there was a lot of hostility and tension between the league and legislators and. | 00:37:43 | |
| The legislature was really trying to force. | 00:37:51 | |
| Square pegs into round holes with cities. | 00:37:54 | |
| But it was done because the league had taken positions of, no, you can't tell us what to do. No, you can't. No, we won't. And at | 00:37:57 | |
| the end of the day, I mean, this valleys are subdivisions of the state, of the state told them, yes, we can. That kind of tension | 00:38:03 | |
| created for legislation that wasn't, wasn't perfect. It needed to be cleaned up this year where there's a much more cooperative | 00:38:09 | |
| effort made. But we worked closely with Cam Deal and his team. Occasionally there are things that they they're they get tapped | 00:38:15 | |
| out. | 00:38:20 | |
| And they they aren't able to push anymore on issues. And then we're able to help carry water a little bit and and advance ideas | 00:38:27 | |
| that that, but we can't go any further. | 00:38:33 | |
| So, so next slide please. | 00:38:40 | |
| This is an example of when I mentioned that the state had misunderstood what what the city had done and had said that the state | 00:38:44 | |
| didn't qualify for one of the housing programs at the state that the city definitely shouldn't qualify for. And it was just a | 00:38:52 | |
| misunderstanding that we were able to get cleared up working with your staff. And sometimes it just sometimes we have the ability | 00:39:00 | |
| because we understand who the players are and how state government works, we're able to drill down and get things fixed. | 00:39:08 | |
| Pretty quickly and we're always happy to be able to help your staff as they struggle with state programs. | 00:39:17 | |
| So that's it if you have, if there are other questions we can answer those and if not, we appreciate being that. Thank you. Are | 00:39:25 | |
| there any questions from the Council? | 00:39:29 | |
| I want to make a statement. | 00:39:36 | |
| I ran for office to meet you, Mr. Hartley. | 00:39:40 | |
| I'm sorry, My name is Jake Holdaway. I think you know who I am. I, I ran for office because I wanted to meet with you guys. | 00:39:45 | |
| And. | 00:39:53 | |
| Well, you guys tend to be out of the family is wrong. | 00:40:00 | |
| You should have never sued that Ben have it for this. This is outside. | 00:40:04 | |
| I have a question. Hold for one second since this is hold on one second, Jake, since this is not before us and it involves a | 00:40:12 | |
| personal matter. | 00:40:17 | |
| Please hold while I ask Jamie a question. | 00:40:23 | |
| As this might be a personal matter, is there? | 00:40:27 | |
| Something that's not relevant to this city. | 00:40:35 | |
| Ben Abbott is not a member of our community. | 00:40:40 | |
| You might be able to talk in just a minute. I'm just going to clarify something with our legal counsel. OK, Thank you. | 00:40:45 | |
| So at the end of the day, Mayor, you hold the gavel and if there are comments that are out of line, are not related to the | 00:40:52 | |
| presentation, you can. | 00:40:56 | |
| Focus the conversation on. | 00:41:01 | |
| A question, I guess for council member Holdaway. I I think the mayor's asking whether you have a personal or a family financial | 00:41:05 | |
| interest in the in the topic that you're bringing up. No, no financial. OK. Just the way in which you have a do you have a real | 00:41:13 | |
| estate interest in it? No. OK. Yeah, there's nothing. No, it's just the freedom of speech and the City Council. We should be. | 00:41:22 | |
| Protecting the Constitution of the citizens of our city and others. And I just want to make sure as someone that represents our | 00:41:31 | |
| city, I just wanted to bring that up. | 00:41:35 | |
| Since we're talking about the city. | 00:41:41 | |
| I asked about a month ago to meet with you. | 00:41:44 | |
| Before the legislative session to come down here and answer some questions. So we some of these that I'd like to go over. | 00:41:48 | |
| I know I was told I had to go up there and talk to you on the council to be able to do that and we paid a lot of money to be able | 00:41:56 | |
| to answer questions and I don't want it to get emotional. | 00:42:01 | |
| But a lot of citizens place their vote in need to get to the bottom of some questions. | 00:42:06 | |
| And I've begged for the ability to answer, to ask those questions. | 00:42:14 | |
| I feel like I've been professional in the way in which I've tried to conduct myself to get to the answer, but yes, I've been | 00:42:20 | |
| denied. | 00:42:23 | |
| And I want to understand the relationship that you have in terms of conflicts of interest between your ownership stake in LRS. I | 00:42:29 | |
| want to understand when that was disclosed and whatnot, because you still represent Vineyard City and for the foreseeable future, | 00:42:35 | |
| until votes change, you will. | 00:42:41 | |
| And I don't want it to be a hostile relationship for the next month or anything but. | 00:42:48 | |
| You know, we were elected in in November. You know, I was. I'm only going to speak for myself. | 00:42:54 | |
| But a legislative session happened during my entire time. | 00:43:01 | |
| While I was in office and um. | 00:43:07 | |
| To be able to be denied while you represent our city, to be able to speak with you. I, I just want to make sure that's publicly | 00:43:12 | |
| known. | 00:43:15 | |
| #2 I know that there's an effort, we're going to talk about public meetings and everything like that, but to receive phone calls | 00:43:19 | |
| that we're passing or I just want to ask you a question, were you involved in in legislation to try to minimize the ability for | 00:43:25 | |
| two council members to hold a public meeting? | 00:43:30 | |
| Would you like me to explain that? Yeah. | 00:43:37 | |
| Do you want to answer both questions or? Yeah, Well, yeah. So first of all. | 00:43:39 | |
| There was a request made for us to come down here during a legislative session. | 00:43:46 | |
| And be with you during your City Council hours. But we're at the state Capitol. | 00:43:51 | |
| When you're making mischaracterizations about the utility project offering to give you more information than you had, and I never | 00:44:31 | |
| heard a response. So it's not like I had been hiding from you or refused to meet with you. That's not true, but I'm happy to do | 00:44:36 | |
| that. You know, whenever we can set that schedule. Secondly, to the questions you asked about two members of the council having a | 00:44:42 | |
| special meeting, right? | 00:44:47 | |
| Other counties that weren't bad actors or other city or the cities of the room centered the length, the language that you're | 00:45:31 | |
| referring to that we tried to get put into a bill that we pulled back at the request of revenue. Nelson Abbott, because I don't | 00:45:39 | |
| think he understood it. It was drafted by the League of Cities and Towns and it was drafted to ensure that no powers would be lost | 00:45:48 | |
| by council members. And all it did was require that a municipality shall adopt the practices of the. | 00:45:56 | |
| The processes by which special meetings can be called, it wouldn't deny the ability to call a special meeting. It wouldn't impede | 00:46:04 | |
| that at all. All it said was the city, any municipality, a city or county shall adopt what those rules of the road are so that you | 00:46:10 | |
| all know how that works. That's all it would do and that's all it would have done. And the bill sponsor was happy to put it into | 00:46:16 | |
| the bill, but at the request of Representative Abbott, it was excluded from the bill. But next year it will be included in | 00:46:22 | |
| legislation and it will pass. | 00:46:28 | |
| Because it it's it's good policy. And the fact that it didn't exist before was surprising to pretty much everyone we talked about | 00:46:35 | |
| it. | 00:46:38 | |
| That's a completely different story than what I heard. So did anyone in our city reach out to you to influence that bill? I was | 00:46:43 | |
| aware of that. There were special meetings being being called in the city in the legislative session, correct? I just want to | 00:46:50 | |
| know, did anyone in our city, the mayor, anyone reach out to push that legislation? And no one pushed the legislation. OK. I | 00:46:58 | |
| talked to the league about about about that language and how it wasn't just a county issue. | 00:47:05 | |
| And as I said with the league and their attorneys, we came up with language that would that would protect your rights as a council | 00:47:13 | |
| member, that it would also clarify that there need to be rules about divided by the by the body. | 00:47:19 | |
| Well, the language, I I did completely disagree with the language of the bill. The language would have put it so that the majority | 00:47:27 | |
| of the City Council could set forth the rules and that there would need to be a vote. The state would be telling them that they | 00:47:35 | |
| would need a majority vote or to put forth that in and where it currently stands, it changed it. And obviously Representative | 00:47:42 | |
| Nelson was concerned about that, reached out to us and that's why we got in our car to drive up there and advocate for it. | 00:47:49 | |
| We pulled it back and said that's fine, it'll happen next year though, because now that people are aware of it, that's bigger than | 00:48:39 | |
| just the city. It's it's a city and a county issue that's statewide. I disagree with the characterization. Cam at the League of | 00:48:45 | |
| Cities also felt at the time that it would adjust the minority rights of the City Council member and therefore they backed off it | 00:48:50 | |
| as well. | 00:48:55 | |
| Not true. They didn't back off of it, but if I could, I spent three weeks negotiating the Open Public Meetings Act with | 00:49:02 | |
| Representative Dunning in this entire session when he found out that one of our clients. | 00:49:07 | |
| That you guys represent the entire body. You don't just represent three of us. And so for me to find about it out about this in a | 00:49:59 | |
| roundabout way and I have to get into my car and say drive all the way up there and say, hey, look, we need to defend our minority | 00:50:05 | |
| rights. Wait, I'm just gonna clarify a point just of how laws are made here. Laws are always made by the majority of the council. | 00:50:11 | |
| And so it doesn't change things. So as we bring forth procedures and parameters, which in the last meeting you, I mean in meetings | 00:50:17 | |
| before this you had. | 00:50:23 | |
| Discussed openly with the council that you were willing to set those parameters and that we would decide them. As a council, we | 00:50:30 | |
| would follow the exact same process. I think as we talked to the league and we came to understand, we recognize that we could set | 00:50:37 | |
| those parameters outside of that. And so we'll continue to move forward. But I don't think this is a relevant discussion because | 00:50:45 | |
| that that the 14 words don't change the way that we process and work things in government. We always vote by the majority. | 00:50:52 | |
| True, but things can be put and brought forth as LED as to be talked about by a minority. And that's what we're trying to protect. | 00:51:01 | |
| We're not trying to change the majority ability to vote. Absolutely. And when you agree to set parameters and it has to come to | 00:51:07 | |
| the table of the council, then you have to work with the council. And I think it's been fair as you talk to the rest of the | 00:51:13 | |
| council that that's what's going to move forward. We now understand what our government consultants were doing for this particular | 00:51:19 | |
| bill and I think that. | 00:51:25 | |
| You understand who the representative is at this moment, and you can express those opinions at that time. | 00:51:31 | |
| OK. So just in closing and I'm done with that topic, you do agree to come back and answer questions in a public meeting on the | 00:51:36 | |
| things that I need to do. Yeah, anytime. Thank you. In the next 30 days or so, just in a time frame with the mayor agreed to the | 00:51:41 | |
| agenda. | 00:51:46 | |
| That's fine. Yeah, I'm happy to do that. | 00:51:52 | |
| OK. Thank you. | 00:51:55 | |
| And I don't want it to be contentious, But there's, you know, you're acting like we've been dodging you. You've never once called | 00:51:58 | |
| us. You've never once reached out to us. You had an open invitation to come up to the capital. We had others that came up to the | 00:52:03 | |
| Capitol and met with us around the interview. | 00:52:08 | |
| I think what's appropriate is that we've already discussed this in a prior meeting, that the invitation was extended and that | 00:52:13 | |
| other council members went there. We appreciate that you're being amenable to the request of the council person as a council will | 00:52:18 | |
| discuss them in the future. We really appreciate you coming down and sharing what has happened at the legislative session and all | 00:52:23 | |
| the things that you've helped do, even things that you weren't originally tasked to do but then helped carry over the finish | 00:52:28 | |
| lines. So thank you for that. | 00:52:33 | |
| Are there any other questions? Otherwise, I'm going to move on to the next agenda item. OK, Thank you so much. | 00:52:38 | |
| All right, this brings us into our work session. We're going to start with 3.1, which is our fire station. Fire station | 00:52:49 | |
| discussion, and Sarah say will present this to us. And thank you, Mayor. Thanks, Morgan. Morgan is going to kick us out. I want to | 00:52:55 | |
| introduce Paul Kenny. He's a really great architect this year, I say, and he also serves as one of their project managers. So | 00:53:01 | |
| we've been lucky enough to work with him on getting our fire station going. And so we also have a representative from War on Fire | 00:53:07 | |
| here. | 00:53:13 | |
| LON Myers, the assistant chief, correct. Got it. All right. Great. | 00:53:19 | |
| He's a assistant chief A. | 00:53:27 | |
| Yeah. And so we've gone through the process of, of looking at potential sites. You're helped us analyze response times and what | 00:53:32 | |
| kind of benefits. Initially looked at 4 sites throughout the city. And we've kind of narrowed it down to redeveloping our City | 00:53:38 | |
| Hall office or potentially. | 00:53:45 | |
| Up at the public works yard. So one thing that in working with or on fire is that we decided that we could also look at a | 00:53:52 | |
| potential residential home and as kind of an interim fix. And So what Paul is going to take take us through is how we could take | 00:54:00 | |
| a, a, a new residential home modify it to to be able to get us a fire station very soon that would then allow us to to work on the | 00:54:07 | |
| the the. | 00:54:15 | |
| Final. | 00:54:24 | |
| Fire station that that would come later so. | 00:54:25 | |
| So you know what, what we what we discussed with with with the developer as well as with, with the staff just recently was taking | 00:55:00 | |
| A2 individual locks and combining them into one and then placing one of their homes on that lot. With a couple of minor | 00:55:07 | |
| modifications that would actually, you know, help the fire station employees, you know, live inside of the space. It's possible to | 00:55:13 | |
| make this something that's relatively public and then also stored in the apparatus and some of the other public safety vehicles | 00:55:20 | |
| actually on the site. | 00:55:27 | |
| This is a corner lot, so there is ample access to the lot for the apparatus phase in any vehicles. And it is also on a primary | 00:56:09 | |
| street that is entering into a subdivision. So it's not nestled inside of a subdivision, it's on the outskirts of one. So that if | 00:56:16 | |
| an apparatus, you know, does start to fire up, it's not going to be disturbing too terribly many of the neighbors. So you know, | 00:56:24 | |
| it's it's a relatively large floor plan. | 00:56:31 | |
| You know, it's, it's a very conservative cost when we've kind of taken and made a couple of modifications. | 00:56:39 | |
| And for a long sense of time and it seems like from the discussions we've had with with Warren Fire Department, Sean and Mark, | 00:57:16 | |
| that, you know, the floor plan is, you know, in all three levels that it is, is, you know, of an acceptable size to to house the | 00:57:23 | |
| number of staff members that they'll end up putting at the space. | 00:57:31 | |
| And in terms of a timeline, umm, you know, it seems like this is something that could happen within a year or so. You know, I | 00:57:39 | |
| think we're still, they would still be working through, you know, negotiations, but you know, typical house build times are are | 00:57:45 | |
| running about a year. So I think this is something that could come to fruition very quickly. You know, and like I said, at a much | 00:57:52 | |
| less costly endeavor than renovating the City Hall or any of the other sites that we studied. | 00:57:58 | |
| Are there questions? | 00:58:08 | |
| This is a work session, so it's a really good time to ask questions, talk about the study. | 00:58:10 | |
| Let's see. | 00:58:18 | |
| Remember 7312, the sycamores in Vineyard? So like the road sycamores, That's right, right here on the screen. I zoomed in just to | 00:58:21 | |
| touch view. Is it? Is it on the West side of the neighborhood? | 00:58:30 | |
| It's on the Southwest, I guess it's really just right Plank Ave. in the middle of the West side, kind of just like straight West. | 00:58:39 | |
| Yeah, it is. It's just a couple blocks away. It's in the it's in the Cottonwoods neighborhood. | 00:58:45 | |
| And so it'll be the calm on that. Yeah, that West side for the throat comes in the throat of the road comes into the neighborhood. | 00:58:52 | |
| It'll be it'll be facing that that throat. So most likely we would have to paint red curb 'cause we didn't want cars parking right | 00:59:00 | |
| there. So the the fire apparatus couldn't mind pulling up a map. Yeah, absolutely. What's the lifespan on this fire station? | 00:59:08 | |
| In in like the home. | 00:59:19 | |
| Oh, I mean. | 00:59:21 | |
| In terms of when it would actually go from. | 00:59:22 | |
| So if I could the the plan would be that this would be considered a semi temporary station. So in order for this to become the | 00:59:26 | |
| fire station, we can't be here. And So what this would do is it would provide a fire station for let's say the next five to seven | 00:59:32 | |
| years. | 00:59:38 | |
| During that period of time, the proposal is that we would build a City Hall in the downtown once we move out of here and between | 00:59:46 | |
| now and then we can be saving funding to make this the permanent home of our public safe, expanded public safety building that | 00:59:53 | |
| would combine both police and fire and and then at that point, when this was completed, the fire staff could move over to this | 01:00:01 | |
| structure and by right depending on what the appetite is at the time. | 01:00:08 | |
| That Firehouse could be sold as a. | 01:00:16 | |
| Dream home of mine anyway with that nice big shop and it would be a perfectly usable single family home for somebody that wanted | 01:00:21 | |
| to move there afterwards. Thank you so much for exploring this opportunity. When we brought this idea up, I felt like it was a | 01:00:29 | |
| much more feasible and better opportunity than the temporary membrane structure that seems to not be adequate enough as we | 01:00:37 | |
| transfer, as we transition into this new phase for our community. Can I? Yeah, please. | 01:00:45 | |
| I actually was able to chat with Tim Miguel, a lot of you know him, he was the Fire Chief and Provo, right? Did I get that right? | 01:00:54 | |
| That's right. And for years and years and he said that they had a lot of success he in another city that he worked in and they had | 01:01:00 | |
| the same thing and one of the concerns that. | 01:01:06 | |
| A few of the concerns I brought up is, you know, are they going to be good neighbors, right? Like, we don't want to, we don't want | 01:01:14 | |
| to put this. And I love that it's on the edge of a neighborhood. | 01:01:18 | |
| But we want to make sure that we're doing the best we can to make sure that we're inviting the good neighbor into that | 01:01:24 | |
| neighborhood. And So what he said is they make the best neighbors because they take precautions. | 01:01:31 | |
| One one example is when they're when they're pulling out of their station, the home, they don't turn on their sirens until they | 01:01:39 | |
| get to the main roads. And when they're cleaning equipment, they do it behind one of the cinder block walls or whatever wall would | 01:01:44 | |
| help prevent noise for the other neighbor. | 01:01:50 | |
| Absolutely. Thank you. | 01:02:30 | |
| Yeah, come to the microphone and just state your name for the record. | 01:02:31 | |
| Yes, thank you. | 01:02:35 | |
| So it's, this is a really exciting thing. The first station that I started in 27 years ago was much like this station and that our | 01:02:39 | |
| neighbors were just houses, single family dwellings. And so we're very aware of of, you know, the noise that we make. Our fire | 01:02:46 | |
| engines and our ambulances are designed to make noise, right. But you know, in the wee hours of the night, we're very, we're very | 01:02:53 | |
| sensitive. Usually you don't have to clear traffic anyways because there's not too many people on the road. | 01:03:01 | |
| And so we're able to just kind of pull out quiet and in discussing the location of this, if you look at that that lot, that's kind | 01:03:08 | |
| of why we decided to maybe come out to the South because it would inhibit less the neighbors to the east. And so I actually think | 01:03:16 | |
| in our discussions that we could really limit the negative parts of us being neighbors. But I, I, I would represent that the most | 01:03:24 | |
| of you know, most of our stations are in residential areas because that's. | 01:03:31 | |
| Flyer the small neighborhood just to let them know specifically that hey this is on the agenda the next two weeks just like that | 01:05:19 | |
| 20 houses multiplier and it'll be actually April 24th So what we did is we met with home center construction and we gave them the | 01:05:27 | |
| modifications that we needed for building code and then for any of the fire department requests so he's going to need a few more | 01:05:35 | |
| weeks to put together a final price So what we'll do on the 24th is come and present to you that the cost and. | 01:05:42 | |
| A vote to hopefully move forward. So yeah, we'd, we'd be very happy to fly to the neighborhood. Yeah. And that's usually part of | 01:05:51 | |
| our process. If we're ever going to impact a neighborhood, we have to notify all of the surrounding houses. So. Well, I'm just | 01:05:56 | |
| saying before the next village because it's the final vote. It's like, hey, we're going to be here. | 01:06:01 | |
| I think it'd be great and just the 20 houses so they can bring those concerns last. I don't think they would, but just. | 01:06:07 | |
| Listen, that, I mean, if we're agreeing on the neighborhood, just that I don't know, the 20 houses most close to it. Yeah, yeah, | 01:06:13 | |
| absolutely. We, we could do that whole laugh. I mean it, it really wouldn't take much time. So yeah, happy to. | 01:06:20 | |
| EMS services as well. Yes, we'll be there. OK. I think it's awesome. We're so excited. Such a good conference. | 01:06:28 | |
| The natural division in the city, just me coming down here tonight. It took me quite a while to come across the railroad tracks | 01:06:38 | |
| and getting in here. | 01:06:41 | |
| And so he's been holding it back for us to make a final decision. So that's helped out. This is a primary location, be able to get | 01:07:21 | |
| right to 300 W. It keeps our response times pretty healthy. Any other questions, comments? No, thank you so much. We appreciate | 01:07:27 | |
| this. | 01:07:32 | |
| All right, we'll go ahead and move on to our water Master plan and. | 01:07:39 | |
| Water Master Plan and wastewater Master Plan and this is going to be presented by Ridley with Hanson, Ellen Lewis and the same | 01:07:45 | |
| looks like you're going to introduce the topic. | 01:07:49 | |
| Public Works Director. | 01:07:56 | |
| An engineer. | 01:07:58 | |
| It should be good. | 01:08:01 | |
| All right, so this thing, the Republic Works director, as this is getting loaded up, I will introduce Ridley. Ridley is a | 01:08:04 | |
| professional engineer, project manager for Hanson, analyst hands down. Lewis is a consultant that was contracted out to do the | 01:08:11 | |
| water mass plans as well as the wastewater mass plan. For the sake of council and the public's time, as well as the fact that | 01:08:18 | |
| these two pair up perfectly together, what goes in must come out sometimes. | 01:08:25 | |
| Ridley's going to be presenting them master plans together as a group and. | 01:08:33 | |
| This is one of the first important steps to. | 01:08:39 | |
| Moving forward towards a consolidated infrastructure plan as well as making sure that our city has the right pieces, the right | 01:08:44 | |
| things and the right path forwards, right for a healthy infrastructure and a sustainable infrastructure as well. So it really has | 01:08:54 | |
| worked with our staff, our engineers and our water wastewater division quite a bit to get to this point, as well as with the. | 01:09:04 | |
| Developers as well as planning office, though I turn over the time to lively as he Wiles everyone with water and wastewater. | 01:09:15 | |
| All right, Thanks, Mr. Thanks, Mayor. Before we get started, I just want to express my condolences to you. It's truly unfortunate | 01:09:24 | |
| when you have to hear from an accountant and an engineer in the same agenda. So we'll try and make this as painless as we can. You | 01:09:32 | |
| know, what I deal with is out of sight underground, but very important. So when we talk about a master plan, just want to want to | 01:09:39 | |
| give a broad introduction about what we're doing. And I describe it as. | 01:09:46 | |
| Number one, an evaluation of where are we right now in terms of our infrastructure systems, how are they performing, how much | 01:09:53 | |
| capacity is remaining? What are the needs, you know, where are we now? That's a key step. And then the next step is, OK, where do | 01:10:01 | |
| we want to be when, when this city is you could say built out or when we get to that future place that we want to be, what are our | 01:10:09 | |
| infrastructure needs going to be there? And then once we establish where we are now. | 01:10:16 | |
| And where we want to be, then we begin that process of, OK, how do we get there? How do we phase our infrastructure in such a way | 01:10:24 | |
| that it continues to meet our needs while working within budget constraints and, and site constraints and any, any other number of | 01:10:31 | |
| constraints. So that's what we're after. And then a big, a big piece of these, this too is the financial piece, right? So | 01:10:38 | |
| infrastructure is expensive and so how do we pay for it? And this plan allows us to evaluate that in some detail. All right, How | 01:10:45 | |
| much do the projects cost? | 01:10:52 | |
| When are they needed? How do we make that all work? What are the financing mechanisms we can consider? And it also plays into an | 01:11:00 | |
| impact the analysis. So once we have all these other pieces in place, we can evaluate these projects. We can say, OK, which of | 01:11:06 | |
| these projects under state law are eligible for impact fees and then we can assess that impact fee on a developer to keep that | 01:11:12 | |
| burden off of the city's residence. So that's a high level of the goals we try to accomplish when we go through the master | 01:11:18 | |
| planning process. | 01:11:24 | |
| This is kind of another visual representation. Again, we start with the plan, we get into more detail with our capital facilities, | 01:11:32 | |
| then we move into impact fees. And I understand you heard about the the transportation master plan recently and talked through | 01:11:39 | |
| some similar concepts. So I won't spend a lot of time if I'm going too fast, though, I'll be happy to take questions. So the fun | 01:11:46 | |
| part about master planning is we get to predict the future, which is is always a dicey proposition. | 01:11:52 | |
| But we do the best we can, and we do that by working closely with city staff, those people who know best what the plan is for the | 01:12:00 | |
| future, what development interest is coming. So we've worked a lot with Morgan and his team, engineering and planning, and it's | 01:12:09 | |
| based off of the city's adopted planning documents. So we we're as consistent as we can possibly be there. | 01:12:17 | |
| We also look at growth, you know, in order to phase infrastructure projects we have to start to nail down, OK, when do we think | 01:12:26 | |
| things are coming? How fast does the population grow? When does the industry come in? So we, we did our best with, you know, what | 01:12:32 | |
| projections were available, which historically has. | 01:12:38 | |
| Way under predicted how fast Vineyard has grown, right? So we look at that, we look at trends, we look at what planning is seeing | 01:12:44 | |
| when we develop projections. And so we landed on a projection for the plan. The important thing I want to point out is it's | 01:12:50 | |
| adaptable. So if growth comes a little slower than we think, then great, we can push a capital project off for a couple of years. | 01:12:56 | |
| If it comes faster, we might need to bump it up, but we also should be collecting more revenues to accommodate that through impact | 01:13:02 | |
| fees and whatever other means. | 01:13:08 | |
| So moving out of the drinking water system, this is just an aerial view of the Central Utah Water Conservancy District water | 01:13:14 | |
| treatment plant, which is an important source to your system. So when we talk about where water comes from serving Vineyard City | 01:13:22 | |
| right now, some of it is taken from the Central Utah Water Conservancy District system that serves the northern half of the city | 01:13:30 | |
| approximately. And then the southern half is currently served by Oren City. So Vineyard buys its water from elsewhere. | 01:13:38 | |
| That agreement with Orem City is temporary, so that will be going away in the long term. Plan is to use Central Utah Water | 01:13:46 | |
| Conservancy District as a key supply. | 01:13:52 | |
| So in terms of how the system is doing right now, I mean, you turn on your tap and it works, right? It's, it's going fine. Now as | 01:14:00 | |
| we look at needs in the future, the main need that we've identified is just more, we call it average yearly source. Just know that | 01:14:07 | |
| annual volume that all the residents need. We've got pipes in the ground to get it to where it needs to go. So we can handle the | 01:14:14 | |
| peaks, we can meet the demands, but just as the city continues to grow and grow. | 01:14:21 | |
| That total volume need grows and grows as well. So there are still needs there. And and that's absolutely typical, you know, as a | 01:14:29 | |
| city grows it, it has to acquire water. | 01:14:36 | |
| Along the way, right? So umm, that's going to be the emphasis moving forward and we'll probably hop back to that a little bit. | 01:14:43 | |
| Another key aspect we look at in water systems is water storage. So this is a photograph from inside the new water tank, which I | 01:14:50 | |
| thought was kind of cool. So storage serves a few purposes. We want to make sure there's always enough water in the tank for | 01:14:58 | |
| firefighters should there be an emergency, and then usually operators will designate some additional emergency volume that can. | 01:15:06 | |
| Hold the city over. If something unusual happens, maybe a pipe breaks and we lose some water, or we need to sit down a source | 01:15:14 | |
| facility for a period of time. And then most of the tank, we just call it equalization. And that's essentially what we pull out of | 01:15:21 | |
| in the morning when everybody showers and then where we fill it back up. So it's kind of like a battery. You drain it and you | 01:15:27 | |
| recharge it. So that's what the storage tank is doing for the system. | 01:15:34 | |
| So this new tank is 6,000,000 gallons in capacity. And when when originally deciding on the size of this tank, it was really, | 01:15:43 | |
| really very tricky because there were still a lot of concepts being explored for the downtown and, and there wasn't clarity on | 01:15:49 | |
| exactly what that was going to look like so. | 01:15:55 | |
| The decision was made to start out with an initial 6,000,000 gallons of volume that should hold the city for at least 10 years. | 01:16:01 | |
| And it's designed in such a way that it's modular, it's expandable. So as needs arise in the future there, there will come a time | 01:16:09 | |
| when we construct essentially another tank onto the side of the tank that's there now. So again, we're predicting 10 plus years in | 01:16:16 | |
| the future for that expansion, but that is in the plan. | 01:16:23 | |
| And then as far as moving water where it needs to go, we use a tool called the hydraulic model. Essentially, it's a computer | 01:16:32 | |
| simulation of how water flows through pipes. You know, there are some good equations that have been developed that explain how | 01:16:40 | |
| water moves and how it all works. And so we look at that future city based on the planning documents, we compute water demands for | 01:16:48 | |
| that city. And then we develop an infrastructure system that works. And this is an iterative process. | 01:16:56 | |
| That we, we talked with operations personnel, engineering and we, we try to figure out a good system that works. So we've | 01:17:04 | |
| developed a future system concept with their input. And at this point a lot of it's built, the tank is built, the pump stations | 01:17:12 | |
| finishing up, I believe a lot of the major trunk lines are in place. So from here on out as far as distribution, most of it will | 01:17:20 | |
| be development driven. So as as properties develop or as roads go in we'll just put those pipes in along with them so. | 01:17:29 | |
| The model is a great tool. It helps the city evaluate, you know, fire flow capacity as new structures come in. So we always | 01:17:38 | |
| advocate using that model and updating it regularly so that it can continue to be useful and reliable for those analysis. | 01:17:46 | |
| So, summarizing drinking water. | 01:17:57 | |
| Storage is in good shape. Eventually there will need to be an expansion. | 01:18:01 | |
| You know, probably the chief need again is to just continue to work on getting more and more water sources. Again, I know that's | 01:18:06 | |
| been top of mind on city staff for years. You know, they've been working on it. | 01:18:11 | |
| And I'll just point out it's hard for a young city. It's not an easy job. A lot of the low hanging fruit has been taken. And if | 01:18:19 | |
| you look at all the biggest cities. | 01:18:23 | |
| And the oldest cities, you know, they settled by the easy water, so. So now we're really having the stretch to get those supplies, | 01:18:28 | |
| so. | 01:18:32 | |
| Umm, one suggestion that we have, it's it's been floated around, but. | 01:18:38 | |
| Would be looking really hard at expanding secondary irrigation capabilities because drinking water is especially limited. | 01:18:44 | |
| It's a tough commodity to come by more and more all the time. | 01:18:52 | |
| And so if you can stop using that on the grass. | 01:18:56 | |
| Then then it frees it up for use indoors where we really need it so. | 01:19:01 | |
| We would strongly recommend considering that. | 01:19:06 | |
| That's drinking water. | 01:19:09 | |
| I can take questions on that now or wait till the end. | 01:19:12 | |
| I keep on going all right, wastewater. So this is an aerial image. | 01:19:16 | |
| I remember being in planning meetings 1520 years ago about the water capacity and we planned out how much would be here. Wouldn't | 01:19:23 | |
| it just be make sense to say that's what we have? Why? Why does it have to be determined that we need to buy more? | 01:19:30 | |
| Oh, that's a philosophical question. Like I just want to I just want to establish that like the founders in many different city | 01:19:45 | |
| councils prior have set this in many years, like 3-4 years. So I just don't want it to be false of like, hey, you have to go | 01:19:52 | |
| through do this. It's like this was planned. And then why even make a plan every five years of what that plan is before this can | 01:19:59 | |
| hurry down, right? So I just wanted to correct that like that that's upon the council to to project what that is, right. | 01:20:06 | |
| Yeah, I appreciate that. And to clarify, so the perspective I'm coming from again is looking at the city's planning documents. | 01:20:14 | |
| Saying, all right, this is a vision as I understand the vision, if you want to make this vision a reality. | 01:20:20 | |
| Then here's here's kind of what you need to do. So, yeah, don't want to be coming in here and I just wanted us to get out of this | 01:20:27 | |
| activist or whatever. So I do appreciate that. Yeah. Excuse me, just one more quick note on that. And I probably should have | 01:20:35 | |
| prefaces in the presentation that this is really kind of like just a workshop and this whole question. Yeah, no, that's fine. The | 01:20:43 | |
| feedback that is provided will definitely go into making that final. We will be doing the public hearings. | 01:20:51 | |
| To move forward and of course, the most important part about this is the angle with the event pack fees. But just to kind of | 01:21:00 | |
| reiterate, the actions that we do as staff is just reflective to the council priorities. So no, you just ask questions. I thought | 01:21:06 | |
| I would, Yeah, thank you. Anything else? | 01:21:13 | |
| Hey, all right, we'll talk wastewater. This is an aerial image of where vineyards wastewater ends up. This is the Timpanogos | 01:21:20 | |
| Special Service District Reclamation Facility. | 01:21:25 | |
| A few miles to the north, I believe. So when we talk about what a sewer system has to accomplish it, it carries a few different | 01:21:32 | |
| kind of flows, if we can think about it that way. And and one is infiltration, which we would describe as groundwater that seeps | 01:21:37 | |
| into the pipes through cracks and joints. | 01:21:43 | |
| It's pretty much impossible to get rid of infiltration. Some communities, particularly in lower lying areas or older communities, | 01:21:51 | |
| have lots and lots of infiltration sometimes, which can be a big expense. Vineyard has a good land drain system. Vineyard also has | 01:21:58 | |
| new infrastructure. So infiltration in Vineyard is currently very low. So that's good news, but you can never quite get rid of it. | 01:22:06 | |
| And so when we talk about, you know, constructing a proper size pipe, we do consider that. | 01:22:14 | |
| Next, we consider the wastewater generated by the the customers, the citizens and businesses. After that we also have to consider | 01:22:23 | |
| inflow and we describe inflow as what gets into the sewer when it rains, right. Those manhole lids aren't always water tight and. | 01:22:33 | |
| You know, the rain also just seeps through the ground and, and you know, through some of those cracks in the pipe as well as the | 01:22:43 | |
| case may be. So, so when it rains, we see another spike and again, we try to minimize it. City crews are doing a good job of that, | 01:22:49 | |
| but you you don't typically eliminate it. So we consider that as well. | 01:22:55 | |
| So this is an example of how we might see inflow in the system. You just you kind of have your general trend of wastewater flow. | 01:23:02 | |
| It gets low in the middle of the night, high in the day. And so we'll look at that trend over several days. And then we look back | 01:23:09 | |
| at the historical records and we see, OK, on days that it rained, what happened, how much more water was sent to the reclamation | 01:23:16 | |
| facility and you can see, you know, spikes in the data and from there. | 01:23:23 | |
| Understand how much is going on in the system. So like I said, we looked at this for Vineyard, compared it to other similar | 01:23:31 | |
| communities and it's it's within line with what we see in most other communities so. | 01:23:38 | |
| And then the last important piece is the air gap. So not only do we want to keep the water flowing, but we actually want to keep | 01:23:46 | |
| the air flowing because that will minimize odor complaints that will also minimize corrosion of the pipes and help extend the life | 01:23:53 | |
| of the system. So when we plan for the sewer system, the level of service we selected is that we didn't want the pipe to get more | 01:24:00 | |
| than 70% full. And when I say full, I mean flow depth versus total depth, so. | 01:24:08 | |
| I preserve some air in there and then just preserve a little bit of extra in case something really unusual happens. | 01:24:15 | |
| We also use a hydraulic model in the sewer system and again, this represents how the pipes are laid out in the system and then | 01:24:24 | |
| computes how how that water moves and flows based on just the slopes and the size of the pipes. So when we construct these models, | 01:24:31 | |
| we use field data and then we also calibrate it to field data. So the environmental utilities crew has sewer flow meter that they | 01:24:38 | |
| install, they can move it around. So they've given us some data, helped us build confidence in that model. So I'll talk about a | 01:24:45 | |
| messy job installing that. | 01:24:52 | |
| But yeah, they've done great and we'd really appreciate that help. | 01:25:00 | |
| So. | 01:25:03 | |
| Looking at the existing system. | 01:25:05 | |
| With systems in good shape. | 01:25:09 | |
| We've identified 2 areas of limitation that we've shown on this graph. These are just two particular segments of pipe. | 01:25:11 | |
| That don't have, as best as we can tell don't have capacity to handle a lot more. So one of these is near the UVU site. So as UVU | 01:25:20 | |
| grows, it's going to need its own solution to convey wastewater to the north where the trunk line gets bigger. | 01:25:29 | |
| I understand there's also some development interest on the East End of 400 N and depending on what kind of densities go in there, | 01:25:39 | |
| we may need to figure out a solution or build some more pipe to accommodate that so. | 01:25:47 | |
| And then the other one is it's the outlet line from lift station 3. So it's pretty well full. But the good news is lift station 3 | 01:25:56 | |
| Sergeant area that's almost entirely built out. So not a big problem there. But again, if something, if something were to really | 01:26:05 | |
| change within the area that drains to the station through, we need to give it a good look, so. | 01:26:13 | |
| Looking at the future system, just again, as as things grow and develop, there's a need for additional pipelines throughout | 01:26:23 | |
| downtown as well as the East Geneva area, so. | 01:26:28 | |
| Those will come as land is developed. | 01:26:35 | |
| And we'll just use the model and as they come in, we'll stay on top of that, so. | 01:26:39 | |
| And I guess I've already mentioned lift station 3. There are total 3 lift stations if we back up just a little bit. And | 01:26:45 | |
| essentially what a lift station is, is it's a pump station. We let gravity take the wastewater down as far as we can. But in a, in | 01:26:51 | |
| a relatively flat city like Vineyard, eventually it comes to a low point and then we just pump it up. We, you know, give it a lift | 01:26:58 | |
| and then put it into another pipe and drain it again. So we looked at the lift stations and we found that it is time to upgrade | 01:27:04 | |
| lift station 2. | 01:27:10 | |
| Station 2 is the city's biggest lift station. It was designed to be upgraded at a future time. So it has empty pump bays. It's got | 01:27:17 | |
| what we call it a force main, the pipeline coming out of it. So the upgrade is not a real heavy lift per SE. It's not not at all | 01:27:25 | |
| like it would be in some cities where you know, they have to tear one out and rebuild it. So mainly just installing some new pumps | 01:27:33 | |
| and then the associated electrical work and programming. So. | 01:27:41 | |
| It's time. Sullivan's been getting a little nervous about it and again, it's working, but we don't want to push our luck. So | 01:27:50 | |
| that's our recommendation there. And then on the others, we're looking at a few small operational adjustments. | 01:27:57 | |
| To maybe soften their impact on downstream pipes just a little bit. So we're looking at that a little bit as well. So and again | 01:28:05 | |
| with the wastewater system, the existing system is looking pretty good. | 01:28:12 | |
| We just need to make sure we stay on top of it as development is proposed and make sure that if it's affecting one of those pipes | 01:28:19 | |
| that we've identified as being limited, that we're really careful and you know, as new areas develop, we'll just work with that | 01:28:25 | |
| development to get those new trunk lines installed, so. | 01:28:32 | |
| Like Naseem said, this is a, this is a work session. We're not final yet, but this is the direction we're going. We wanted to keep | 01:28:41 | |
| you informed and the next steps from here are essentially just cost optimization. So, you know, we, we have our, we have a pretty | 01:28:47 | |
| good list of ideas and we're just going to start really diving into cost and saying, OK, which of these is most efficient for the | 01:28:53 | |
| city? And then from there we can move it to impact fees, so. | 01:29:00 | |
| That's where we're going. | 01:29:08 | |
| That's great. Cancel. Do you have any questions? | 01:29:10 | |
| Any questions on this side? Yeah, I do. | 01:29:14 | |
| So Utah cities obviously adjusted the plan in the last three years based off of what the plan was. | 01:29:18 | |
| Now that they're going to have to increase capacity. | 01:29:29 | |
| For something that wasn't foreseen, the the cost, all of those costs getting two tympanogos, we're going to work. That existing | 01:29:34 | |
| pipe that gets there will have to be replaced right the same. Can you make a comment about adjusted plans? | 01:29:42 | |
| I think it would be good to know planning, but also kind of the the cost and how we're planning to pay for them as we do go into | 01:29:51 | |
| growth. But I think important to address the comment. That's a good question. This is kind of why kind of, I mean the importance | 01:29:59 | |
| of creating the master plans and so forth and kind of is really stated. And this is like the best part about being an engineer is | 01:30:07 | |
| we guess a lot and we get paid for it like, but it's about the it's about taking like those. | 01:30:14 | |
| Those knowns and trying to figure out what the unknowns. | 01:30:24 | |
| And for example, when you talked about with growth and, and the end goal to this is trying to create that impact fee and the part | 01:30:27 | |
| that's also that we're striving for and we're making sure that we're gonna be doing those checks and balances when it comes to the | 01:30:35 | |
| master plans, the empathy. And let's say developer X comes in, decides they want to do something that that's not showing on our, | 01:30:43 | |
| excuse me, that's not showing our impact, our master plan and impact with the impact fees. | 01:30:51 | |
| Provides us the ability to go and kind of recess. One of the important reasons why we asked for a utility. | 01:31:00 | |
| Analysis. | 01:31:08 | |
| Impact analysis, there we go and utility impact analysis to kind of ask like by developer development doing XY and Z, what is that | 01:31:11 | |
| doing? And were we able to foresee? Because at the end of the day, what we want to do is we just want to, we want to make sure | 01:31:17 | |
| that we're collecting the right keys from the right people and at the right prices. And that's kind of what puts it on here, some | 01:31:22 | |
| developers. | 01:31:27 | |
| Also has have the option to upgrade systems on their like 100% on their dime, like where they go out and they they'll say for | 01:31:34 | |
| example, a row lining they might widen the roads, they might upsize some pipes and that's usually done during the development | 01:31:42 | |
| agreements on that. But this obviously allows for the options for like developers and so forth to put the money into a pot and | 01:31:50 | |
| that pot obviously has legal ramifications these times and so forth. So if something does come down that wasn't captured in our. | 01:31:58 | |
| Master plan. I'd like to finalize master plan, not this presentation, like for example with the downtown developer. | 01:32:08 | |
| Insisting on the utility impact studies on every step of the way and keeping someone like Ridley busy to do the checks and | 01:32:16 | |
| balances of yes, these were these were these were included as part of our master plan or not. And then allows us to go and | 01:32:23 | |
| negotiate and discuss and say, you know. | 01:32:31 | |
| Hey, on the engineering side, please do. The feasibility of being able to do something. Obviously that's just on the engineering | 01:32:38 | |
| side, the feasibility, I mean whether or not it's possible and if it's not possible with the current systems it would take in | 01:32:46 | |
| order to get it done and then goes into the negotiations, does the developer want to build it themselves or do they or does the | 01:32:54 | |
| city collect these in order to make it part of a bigger project? So to answer your question, I don't think I did. | 01:33:01 | |
| An address why? But again, being an engineer I guess that's why I get paid for that I'm just joking but I don't want to make sure | 01:33:10 | |
| did I answer your question I'm kind of I just want to make sure I understand this because. | 01:33:14 | |
| I was young when this happened and I really remember it, But I do remember us setting the sewer pipe that went all the way out | 01:33:21 | |
| there and that kind of sets capacity from our city all the way over there to do that. One of my biggest concerns with the last | 01:33:28 | |
| three or four years of, hey, we're changing is that all of our existing residents have paid and it was designed for this type of | 01:33:35 | |
| master pipe that goes through them now that Utah City is coming in. | 01:33:42 | |
| And we put in an existing pipe to increase that pipe and go over that capacity that we we just put in frankly, you know, in my | 01:33:50 | |
| lifetime. So it's not that old. | 01:33:55 | |
| Are you going to go in and assess and say that that's what you're doing is you're going to go wow, So this is above that capacity. | 01:34:01 | |
| So who's paying for that master line, that whole reconfigure? And are we going to be spreading that fee across all of our existing | 01:34:08 | |
| member citizens to say, hey, we messed up, we're going to increase everyone's fee or should this be 100% go because they're the | 01:34:15 | |
| plan adjustment and that go on, Sir. And so that's why I just want to make sure it's like. | 01:34:22 | |
| The existing residents aren't paying for the capacity increase because they're changing. We can't control them on their density, | 01:34:30 | |
| but sure as heck saying going back to residents and saying, hey, they're adjusting this. So now you guys got it. We're going to | 01:34:37 | |
| tear up this existing great pipe that had a much longer storage cycle or path so that they're paying 100% of it, not us. And | 01:34:44 | |
| that's that's definitely a good question to ask to ask is it's something that's easier on everyone's minds. | 01:34:51 | |
| And I'm gonna try to answer the Jamie, can you like, how do you model that? Yeah, Yeah. Am I wrong on that? Well, no, you're not. | 01:34:58 | |
| And that's the context for this conversation. So. | 01:35:04 | |
| The structure for doing that is what's called an impact fee, and the purpose of an impact fee is anytime a development occurs, the | 01:35:12 | |
| land owner making application to make that development or that improvement has to improve the city infrastructure that's required | 01:35:19 | |
| for the increased capacity. | 01:35:26 | |
| So you see it in sewers, you see it in roads, you see it in storm water. | 01:35:34 | |
| The city is allowed to charge that impact fee. There are rules around what those fee revenues can be used for. It's only for those | 01:35:39 | |
| facilities that are required to be. | 01:35:45 | |
| Upgraded, improved, Created to support the development. | 01:35:52 | |
| And the level, the city can't charge the impact fee unless it buttresses it with an impact fee facilities plan. And that's what | 01:35:57 | |
| we're hearing about today. So where this will lead eventually is to get that plan in place so that we can establish that fee. And | 01:36:04 | |
| then when we get applications for building permits, we make an approval and then the other service providers of those utility | 01:36:11 | |
| services. | 01:36:18 | |
| Like TSSP. | 01:36:26 | |
| Will similarly assess and impact fee before a building permit can be issued. And and that's what we've been doing as we've | 01:36:29 | |
| prepared for growth throughout all of our developments. And that's the point of this is I liked how you said it, you guys guess a | 01:36:35 | |
| lot. And even though we're planning for all of this growth, we don't actually know what that means until we go in and do this | 01:36:41 | |
| assessment and then open up new areas. And that's why the different lists and have the ability to be expanded because we have to | 01:36:47 | |
| anticipate this as we continue to grow. | 01:36:53 | |
| And I've learned this my time in the federal government, you never change the color of money because that's a big no no. And | 01:38:06 | |
| that's the importance of having all this established is helps us set the parameters of that and then again, keeps someone like | 01:38:11 | |
| Ridley. | 01:38:15 | |
| Naseem also is really good at math. | 01:38:59 | |
| And. | 01:39:01 | |
| And he is also very up to speed on engineering standards and other things. And so while he says that for the presentation, the | 01:39:04 | |
| fact of what you're hearing is. | 01:39:09 | |
| Based on current math, current best practices, current engineering standards. | 01:39:14 | |
| And so a guess is too loose at work because at some point I might be called on to defend what you're putting forward because | 01:39:21 | |
| they'll challenge the impact fees. And I just want it stated that it's being done well and that we have confidence in what's being | 01:39:29 | |
| put forward because when we charge the fee, we have to have it backed up by that information. No, thank you very much for that. So | 01:39:37 | |
| also, so when you say third parties, there will be assessing an impact fee like TTS fee. | 01:39:45 | |
| Because I did get a call from. | 01:39:54 | |
| I think it was council member and. | 01:39:57 | |
| Sarah Thomas Things just can't. | 01:39:59 | |
| He said that would have to retrofit TTSD. Does that mean that that fee will come back and they'll say, hey, if you're going to do | 01:40:02 | |
| Utah City, this is what it's going to be on our side and we can allocate that growth appropriately to Utah City and say, hey, | 01:40:09 | |
| you're reconfiguring even them Because I just want to make sure that voters know. | 01:40:16 | |
| Being that this wasn't for Xenia that was adjusted, but those that were previously in Vineyard, that is all built out here. Isn't, | 01:40:27 | |
| isn't going to be. Yeah. Just know that the state law sets the structure by which we do all of this, and it's structured in a way | 01:40:34 | |
| that the impacts that new development puts on cities is paid for by the developer. | 01:40:42 | |
| Not by residents in other neighborhoods or in other parts of the city, and so if sewer capacity needs to be expanded or upgraded. | 01:40:51 | |
| To allow for the increased flow that results from the new development that should be captured in the impact fees. That's why we | 01:41:01 | |
| want our study to be up to date and current and managed in that way. We're not the only provider of services. So TSSD is another. | 01:41:09 | |
| They have their own impact fee that they'll assess and will be paid. | 01:41:17 | |
| There there can be challenges to impact fees if you're if your facilities plan isn't done properly. | 01:41:26 | |
| And Saratoga Springs has experienced this on water impact fees to a builder in their city where they assess fees at a certain | 01:41:34 | |
| level and then they built the developments that guess what, we don't use as much water as you said we were. | 01:41:41 | |
| And cities can be put in difficult situations. So it really is Goldilocks right. We don't want our we can't have the Phoebe too | 01:41:48 | |
| big. We can't have the Phoebe too small. It's got to be just right OK, and and our planet and for us this is like every five I see | 01:41:55 | |
| maybe every five years. We were going to be going through we got through official like reassessing the study as 100% but then | 01:42:02 | |
| again. | 01:42:09 | |
| Kind of reiterate, our plan is every year. | 01:42:18 | |
| To make sure that we're staying on track like you know, if my adjustments up or down or stay the same is required, we we want to | 01:42:20 | |
| make sure that we're doing that. | 01:42:25 | |
| I have a question on that. So Council Member Holdaway made a statement of if we didn't want to continue our growth, why would we | 01:42:31 | |
| have to assess it and since we've been planning for this development for some time. | 01:42:39 | |
| This is the first time that we're assessing this particular area, right? | 01:42:48 | |
| Or do we have other impact studies that we're now saying OK? | 01:42:54 | |
| As we're getting closer to it and as we're starting to really see how that develops. | 01:42:59 | |
| We're reassessing it and that's what we do because even though we're planning for the growth, even though the zoning hasn't | 01:43:05 | |
| changed, it just as we fine tune it, we get closer numbers. Is that right? Is that what you're kind of articulating? Yeah. So | 01:43:12 | |
| again, when we do the master plans and retesting the fees, so in every, you know, every so many years, every five years or | 01:43:18 | |
| typically like for example, there's a. | 01:43:25 | |
| Substantial change and growth for growth and or planning, you know, in the engineers like us, we put on our glasses in the pencils | 01:43:32 | |
| down to the ground. The previous impacting studies had the city split up and kind of in certain areas for like, okay, when growth | 01:43:40 | |
| is happening, you know, growth is happening here. This is kind of like how to impact these structures are to be and that's as we | 01:43:48 | |
| get to our next phase, which is actually printed together the formal master master plan and then have the analysis. | 01:43:56 | |
| We're going to be have we going through that and we and recessing on how those impact fees are being charged, but then also kind | 01:44:05 | |
| of providing us the boundaries of how being. | 01:44:10 | |
| House being spent and kind of just to rearrange the point sometimes we just have to be careful that we're not charging over | 01:44:18 | |
| charging for for areas that are not shouldn't be charged and then we're not under charging periods of shipping charge as well. And | 01:44:25 | |
| again, it's a fine dance as a dance that we, you know, we're going to be playing continuously with a lot of. | 01:44:32 | |
| Higher risk my last city, different state, so different roles and regulations when it comes to impact these but. | 01:44:40 | |
| You know, we, we had separate maps specifically for areas and we also paired it up with economic development growth and it was. | 01:44:46 | |
| It took a very long time to get that finished along and when we did get to that finish line, we were. | 01:44:55 | |
| A lot of people, a lot of them was put into it and it kind of just helped dictate like this is a policy. So I saw that we were | 01:45:01 | |
| doing it according to land use. Does that incorporate the different facilities and types as far as housing or how granular do you | 01:45:06 | |
| get? | 01:45:12 | |
| As granular as we can. And that's where we'll fine tune in the future as we build. So for example, on the downtown area, we've | 01:45:19 | |
| gotten plans that are fairly specific at this point. So we've incorporated those in on the East Geneva area, other side of the | 01:45:26 | |
| tracks, for example, that's a little bit more out there, a little bit unknown. And so we've just done the best we can there based | 01:45:32 | |
| on the land use designation. But yeah, just we're not able to look at it in that same level of detail because of the development | 01:45:39 | |
| concepts aren't there yet. | 01:45:45 | |
| OK. And and there are differences between like the the townhomes versus a single family home and different usage and things like | 01:45:53 | |
| that. Or is it all it all kind of impacts flow generally? Yeah, so we look at it in term, the unit is called an equivalent | 01:46:00 | |
| residential unit. And so that's defined as the average residential home and vineyard. But once you get to that fee per unit, you | 01:46:08 | |
| can adjust it, you can multiply it for. | 01:46:15 | |
| Users with more impact or for a smaller unit you can multiply downward. So I wondered if you had different multipliers for Ers. So | 01:46:23 | |
| that's great. Perfect. Thanks. | 01:46:28 | |
| Awesome. Any other questions by the City Council? | 01:46:34 | |
| No, all right, just one last thing. Yeah, go ahead. So as we move it as we move forward on the next empathy and then getting | 01:46:38 | |
| closer to actually the doctor together. I'm sure every single council member of the itching to be able to have. | 01:46:45 | |
| Additional meetings with us really myself and then to have get better understanding as those things and then help us get more | 01:46:53 | |
| granular. | 01:46:58 | |
| Definitions of how we're, how we're moving forward. | 01:47:05 | |
| Thank you. | 01:47:07 | |
| All right, we're just going to take a 5 minute break and then we'll be right back. | 01:47:08 | |
| OK. We're rolling. All right, go ahead, cash. | 01:47:17 | |
| All right, turn this mic on. | 01:47:20 | |
| OK. So yeah, I'm here to do a brief update on our parking study that that we have ongoing. | 01:47:25 | |
| There we go. Just a little background on this. One of the reasons that we're doing this is in our general plan, we do have a line | 01:47:33 | |
| in here that says that we want to provide an adequate supply of public and private parking options in Vineyard. So that's kind of | 01:47:39 | |
| the spirit of this parking study to make sure that what we're providing in the city is adequate and, and, and works for for all | 01:47:44 | |
| residents and visitors. | 01:47:50 | |
| A little background on the master plan or the study, sorry. We entered into a contract with Ave. Consultants in September 2023. We | 01:47:57 | |
| held a steering committee shortly after and we identified problem areas within vineyards and we used the report of concern tool | 01:48:04 | |
| that we have, we had on our website to identify kind of where these larger areas were as well as from personal experience and from | 01:48:10 | |
| what we've heard City Council meeting to really focus on, on some areas. | 01:48:17 | |
| So what Ave. consultants did is they did data collection between October and March and and what that means is they sent out their | 01:48:25 | |
| employees from the hours of one to five. | 01:48:29 | |
| One other tool that they've created and that we're still working on tweaking is they've created a website | 01:49:06 | |
| calledvineyardparking.org and this is a tool for the public to be able to access to educate themselves about what's going on with | 01:49:11 | |
| the study. I will say it doesn't need to have some updates to it as this is kind of an ongoing study, but it is a great tool that | 01:49:16 | |
| we can hopefully start to communicate out soon. | 01:49:22 | |
| And then the last thing that they are currently working on is providing recommendation on the focus areas. So after the data | 01:49:28 | |
| collection, they're working together as a firm to say here are some things that you can do in the city to improve this quality of | 01:49:33 | |
| life and this parking issue in the city. | 01:49:38 | |
| Here's one map. This map just shows all the different neighborhoods in the city. If it's high, if it's outlined in black, that | 01:49:45 | |
| means it is an area that we identified as it could potentially have parking issues. And then if it's highlighted with a color that | 01:49:50 | |
| indicates that it has some sort of overnight parking restriction, As you can see, there's a lot of different colors. There's a lot | 01:49:55 | |
| of different types of parking restrictions, whether it's no street parking at all, something like in the Villas, or permitted | 01:50:00 | |
| parking only. | 01:50:05 | |
| Something along those lines. So there's just a lot of different variety throughout the city. | 01:50:12 | |
| On that and some of that we can't control. If it's a city on street, we can you know try to make that more uniform. But if it is a | 01:50:16 | |
| private development or HOH controlled St. we can't really force them to change their their operations for what they enforce. | 01:50:23 | |
| OK, so here's a map of of what it looks like for what what they did when they went out to count. If there's a bubble that's blue, | 01:50:31 | |
| it means there's a parked vehicle. If the bubble is yellow, it means it's an empty parking stall. So something like the villas | 01:50:37 | |
| over towards the left where they have no overnight parking allowed. It's completely yellow mean the unfortunate is working there. | 01:50:43 | |
| And then you'll see, you know, over in lakefront, there's quite a bit of blue over in La Semana, a lot of blue, meaning there's a | 01:50:49 | |
| lot of street parking utilizing. | 01:50:55 | |
| Going on. | 01:51:01 | |
| This is another map that just kind of shows a similar. It shows the total number of parking stalls on the road and what that | 01:51:05 | |
| utilization is. The darker the red, the more utilization is being used. So over in Lakefront, you'll see it's almost all red, | 01:51:12 | |
| meaning they have nearly complete St. utilization, parking utilization. Other areas throughout the city, they're fairly yellow | 01:51:19 | |
| except for parts of La Chamina and then over in Edgewater where there's quite a bit of red and orange as well. | 01:51:26 | |
| That should alleviate a lot of the issues in that specific area. So I'm happy to address any questions you have about these maps, | 01:52:05 | |
| about any specific areas. But like I said, we're still kind of in the recommendation phase where we're working with them to kind | 01:52:11 | |
| of tighten down what would be a good recommendation, How could the city implement that? | 01:52:16 | |
| Sandra, is that blue section over there? What is that? | 01:52:56 | |
| So that's saying 0 utilization, are you talking about over the dark blue? So that's over utilization and that's an issue with | 01:53:02 | |
| striping. So for example, in Lakefront, all the lanes there are striped at 22 or 23 feet and that's pretty wide or pretty long. | 01:53:07 | |
| And so multiple cars can park there. So I think in that instant, that stretch, there can be seven cars legally parked there. But | 01:53:13 | |
| when they went out and counted at night, there were eight or nine car parked there. So there were more than what should have | 01:53:19 | |
| legally been allowed. | 01:53:25 | |
| Quite a bit that in like seminar, quite a bit of that in the I believe the cottonwoods. And so that's planned right in Cottonwoods | 01:54:02 | |
| because they have ad use so well, what do you mean by planned? Yeah, I think what Amber is trying to say is we have different | 01:54:09 | |
| zones that allow for parking, is that right? And I believe what you're saying is we did put Adus in this area and so you're going | 01:54:17 | |
| to see more visible need for parking. | 01:54:24 | |
| We talked about that and maybe you had the same conversation with Ave. consultants that this is one of the refuges for younger | 01:54:33 | |
| families and students. Same with the. | 01:54:38 | |
| And we do have like a detailed breakdown of each neighborhood and how you know, and you can see the areas where you know, all | 01:55:24 | |
| these cars are parking maybe in an intersection or around a bend. And we can we can identify what we could do as a city, whether | 01:55:29 | |
| it's signage or curbing or enforcement to to prevent that. OK. | 01:55:35 | |
| OK, any further comments? | 01:55:42 | |
| I would just in looking at this map, I would like to point out that. | 01:55:46 | |
| It's pretty easy to recognize that it's a development has a problem and then a development doesn't have a problem. And so I think | 01:55:51 | |
| in in speaking with citizens and many times I refrain from blaming it on them because it's like it's there's no way that lakefront | 01:55:57 | |
| just has a particular type of citizen. | 01:56:04 | |
| That parks differently than others and sort of like throw the blame on them. It's like, you know what I mean? It's like this map | 01:56:11 | |
| clearly indicates that it's a development issue. So I think if we change our tone and say, hey, OK, we didn't get it right, what | 01:56:17 | |
| could we do to? | 01:56:23 | |
| Build better, design better. | 01:56:31 | |
| And he'll heal the parking problem, I mean. | 01:56:34 | |
| So anyway, that's what I that's what I get out of this map. Yeah, that's on that. That's great. And part of, like I said, part of | 01:56:37 | |
| the studies, they're going to provide us recommendations to our zoning code. All these developments are built according to the | 01:56:42 | |
| code and they're built to minimum parking according to the code. And they're going to go through that and say here are some areas | 01:56:47 | |
| you may need to increase parking. Here's some areas you might over build on parking. | 01:56:52 | |
| And and then, you know, it's up to the City Council to, to vote and approve or reject those recommended changes. But I love that I | 01:56:57 | |
| also asked, we can see there's a lot of areas that have some similar demographics to lakefront that no longer have parking | 01:57:03 | |
| problems. And that's because we went in and readjusted their site plans or enforced their CCN Rs. And you can see that those | 01:57:09 | |
| policies that went into place have created it. So there's not the same parking problems. So it would be really incredible to | 01:57:15 | |
| compare. | 01:57:21 | |
| HOA. | 01:58:01 | |
| And are are working at doing you know a permit passes on 300 W and Loop Rd. but further work we most likely would have to wait | 01:58:02 | |
| until the fiscal year when the that's the second phase funds. I think that's appropriate. I know Sarah is working really hard with | 01:58:09 | |
| Lakefront on some changes in in actually utilizing some of that similar policy and making sure that it works for Lakefront. So | 01:58:16 | |
| she's really taking charge there so. | 01:58:24 | |
| I think that if we could do it in the new fiscal year or we could even as staff gather what we did do, I know she's going to be | 01:58:32 | |
| holding some working groups and kind of assessing it and see if there's anything that needs to be changed so. | 01:58:38 | |
| That major item would be looking at the redesign of 300 W because we're looking at potentially adding more angle parking. And so | 01:58:46 | |
| you know, doing that we need to do a cost estimate and have a design public place, but we're we would still be able to move | 01:58:52 | |
| forward with condos interim steps. | 01:58:58 | |
| OK. | 01:59:05 | |
| Great. Thank you so much. Thank you. | 01:59:07 | |
| We've met with one of our state representatives to make sure that the ordinance that's being presented is consistent with state | 01:59:48 | |
| law. What we heard was that it, it is that he had some nice suggestions on how we might rephrase some things and add definitions | 01:59:56 | |
| to make sure there's clarity. I, I put this in the category of good fences make good neighbors. And if we can put a structure for | 02:00:03 | |
| how we form our agendas, how we conduct our meetings, how we request information. | 02:00:11 | |
| Then everybody can get what they need and be a part of the process in a better way. I think we're close. I'll circulate edits and | 02:00:19 | |
| then if anyone needs any further conversations, please reach out to me and we can go through it and make sure that at the next | 02:00:26 | |
| meeting it's in a condition where everybody can feel comfortable with it and move forward and adopt it. That's great. All right, | 02:00:33 | |
| real quick, can we make, can we still make sure that we have the promise from last meeting that? | 02:00:40 | |
| We get two weeks to just have people review and look at it. I said OK, just to kind of. So I think maybe or unless you're going to | 02:00:49 | |
| make it public with like the final. | 02:00:54 | |
| I don't want to put a timeline on it either, but it's just not a 24 hour turn around on the final product. Would it help me or if | 02:01:00 | |
| I took 3 minutes to go through that? Yeah, go ahead, I'll get the connector from here. | 02:01:06 | |
| Well, we don't have to, if you know what, no, I think it would be appropriate to just keep things moving along. It's minor, there | 02:01:12 | |
| aren't a lot of red lines, and that way the public can be aware now of what we've talked about and are changing. I don't know the | 02:01:18 | |
| way we publish our packet, what an easy way is to get it out to the public. I can send you a copy, Jack, and you could share it | 02:01:25 | |
| with whoever you'd like. | 02:01:31 | |
| Give me just one moment. | 02:01:38 | |
| While you're waiting, I wanted to say thank you to Marty as well and you and Nelson Abbott. You know, these are I I totally | 02:01:50 | |
| believe and I loved what Marty said on Tuesday or whatever where it was like, hey, we need to agree on rules of order and coming | 02:01:57 | |
| together like how we function is is incredible. So it's it's a good. | 02:02:04 | |
| Step in the right direction. | 02:02:12 | |
| OK, here it is. Thank you for that. | 02:02:15 | |
| So I'm not going to go to the sections where we haven't made changes, but one of the suggestions from Representative Abbott was. | 02:02:19 | |
| On the agenda formation part of the rules, we make a statement that the mayor can reject items that are not legally appropriate or | 02:02:27 | |
| not procedurally appropriate and he suggested that we define what those meant and so I added definitions. Legally inappropriate is | 02:02:35 | |
| an item that's beyond the authority of the City Council or that may violate local, state or federal laws. Procedurally | 02:02:43 | |
| inappropriate refers to items or actions that. | 02:02:51 | |
| Failed to adhere to the rules, norms or standards that govern. I put some examples out in the margins that people can look at when | 02:03:00 | |
| they look at that procedurally inappropriate would be, for example, if you have to publish notice and hold a hearing before an | 02:03:05 | |
| item can be addressed, then you would have to. You may get a request to have it on an agenda, but that notice requirement may be | 02:03:11 | |
| longer than seven days. | 02:03:16 | |
| And so you'd have to push it to the agenda where it's appropriate. | 02:03:23 | |
| There was there was a question on the section about adjustments to the agenda. So we sometimes will get developers or others that | 02:03:27 | |
| will ask to have things on an agenda and then we'll be able to resolve an issue and they'll say we no longer need it or we need to | 02:03:34 | |
| pull it and items are overtaken by events. There was a concern in how it was drafted that. | 02:03:41 | |
| The mayor could choose to say to the items added by two council members, oh, this has been overtaken by events. We don't need it | 02:03:49 | |
| on the agenda. That wasn't the intent and certainly not how Mayor Fulmer would behave toward that kind of item. But we wanted to | 02:03:57 | |
| be clear in the rules that those items were to council members or more make an order to have something on an agenda. They would | 02:04:04 | |
| control the removal of that item. | 02:04:11 | |
| On public comments, we had included a time of two minutes as kind of the floor for the amount of time people would be given to | 02:04:20 | |
| comment. | 02:04:25 | |
| There were concerns raised about including the time frame and so we just have the the chair of the meeting is able to manage that | 02:04:32 | |
| and manage how people comment during the meetings, the right to public comment during. | 02:04:38 | |
| Regularly scheduled meeting remains. | 02:04:46 | |
| There are some text edits. I'm not going to dwell on those. They're mostly for. | 02:04:49 | |
| Language and work counts. | 02:04:56 | |
| A clarification that Council reports occur during regular meetings. Special meetings are a little bit different agenda. | 02:04:58 | |
| And then on the section of request for records from staff, the edits in this section relate to when we get requests for records, | 02:05:06 | |
| we want to put them into an existing framework and we don't want the city to have to keep that framework up to date. And so we've | 02:05:13 | |
| modified the language. So we really just plug into the state government Records Access and Management Act and the timeframes it | 02:05:20 | |
| dictates and the parameters it dictates for what's public, what's private, what's. | 02:05:27 | |
| Controlled. | 02:05:35 | |
| Would respect those when we fulfill requests for information that our family records from staff and then we have a section right | 02:05:37 | |
| after that that relates to. | 02:05:42 | |
| Council staff interactions. This is really when the council needs staff to create information. So they're not asking for existing | 02:05:48 | |
| records, but they're asking for staff to do things. And we wanted to make clear that it was appropriate not only for council | 02:05:56 | |
| members to go to the city manager, but if the city manager designates a department headsets over that item, they can go to the | 02:06:03 | |
| department head as well and they'll coordinate with that City Council member. I pulled out some language that was more. | 02:06:11 | |
| Stated intention, but I don't think how to place an ordinance that may be important to why we're doing it, but doesn't need to be | 02:06:21 | |
| there. And I believe that's the extent of. | 02:06:26 | |
| OK, any questions from the Council? | 02:06:35 | |
| So I'll just get this and we can, I'll send it to you. You can share it with who you'd like, OK. | 02:06:39 | |
| And then we'll have a public comment period in two weeks, of course, yes. | 02:06:44 | |
| Hey any other comments? | 02:06:49 | |
| OK. If not, we'll go ahead and move on to public comments. Can you raise your hand if you're hoping to make a public comment | 02:06:51 | |
| tonight? | 02:06:55 | |
| OK, 1-2 keep them up please. | 02:07:00 | |
| Alright, we'll do about 15 minutes. So come state your name and where are you from and what your comment is and we'll close this | 02:07:05 | |
| in about 15 minutes. | 02:07:11 | |
| Hello. | 02:07:24 | |
| So turn that one on. Put a green light on it. | 02:07:25 | |
| Hello. Hello. | 02:07:29 | |
| I try that other one. | 02:07:35 | |
| Hello. | 02:07:37 | |
| Oh my gosh. | 02:07:40 | |
| I wonder if we could have you stand over there and use that microphone just to keep the meeting fine. Yeah. Would you mind doing | 02:07:44 | |
| that? Go stand right over there. | 02:07:49 | |
| The long way. | 02:07:56 | |
| Want to make any sense? There you go. | 02:07:58 | |
| So I can at least face the board. | 02:08:04 | |
| Thank you, Kim Cornelius Bill is resident. I believe in giving credit where credit's due. And it's not often that I've come to a | 02:08:06 | |
| council meeting and felt a wave of optimism and something was absolutely the right thing to do. And that happened tonight. The | 02:08:14 | |
| topic of the fire station was absolutely a great thing. And I come from a city in California where Jim McGill was the Fire Chief | 02:08:22 | |
| there, and my son lived in the neighborhood where the residential fire station, if you want to call it that, was there. | 02:08:30 | |
| There was never a complaint, at least that I know of. | 02:08:39 | |
| And I just wanted to let you know that this is a great step in the right direction, the bulk of my two minutes. | 02:08:41 | |
| I sat through the presentation by Paige Watson last council meeting and I was pretty pleased with what I heard because it felt | 02:08:50 | |
| like people or things were being watched. | 02:08:55 | |
| But then I have some questions. So I called her the next morning or I emailed her and then she called me and we talked for about | 02:09:01 | |
| 1/2 hour. | 02:09:04 | |
| And. | 02:09:09 | |
| Here's the crux of the notes that I wrote down. I was really concerned about the contaminated landslides. She called them Alpha | 02:09:11 | |
| Beta. I don't know what she was, Charlie. And those are pretty well mitigated within the excavated contaminated dirt was was | 02:09:17 | |
| placed over in Delta. | 02:09:24 | |
| And so I asked the question, you said do you use, it's been 10 years since the last testing. And then she enumerated that section | 02:09:31 | |
| A. | 02:09:36 | |
| I'm sorry. | 02:09:42 | |
| Chicken, chicken. | 02:09:45 | |
| Section A was last tested in 2017, Section B in 2020 and Section C was pre 2017. But yet she was using. | 02:09:47 | |
| Data from the from the most recent testing was 10 years ago. | 02:09:59 | |
| I'm not a great math guy, but all of that predates the testing that was done in those three segments. | 02:10:05 | |
| The only other item that I asked her about as well, I re emailed her the question about 10 years but yet all the testing happened | 02:10:13 | |
| in 17/20/20 and whatever and I have not heard a word since so it's been 2 weeks. The other one is really the crux of of what I'm | 02:10:20 | |
| concerned about is section delta. Where the contaminated dirt is is quite a pile. | 02:10:27 | |
| I asked about, so how is this being mitigated so that we don't have a city, excuse me, community members that could be | 02:10:37 | |
| contaminated and, and even the workers on Utah City are right up close to it. And I don't know if you noticed though, in the last | 02:10:44 | |
| week or so, it was horrific. My times on the front porch were just going non-stop. What did she say? | 02:10:51 | |
| She said, well, that's Anderson and Geneva's job. They should spray it. And I thought, OK, garden hose, fire trucks, fire truck | 02:11:00 | |
| hose. What? | 02:11:04 | |
| She indicated that vegetation was some vegetation was there and that should help. And I thought, not in the real world really. I | 02:11:09 | |
| mean, that's not good stuff that the contamination of the dust. | 02:11:15 | |
| So my other question was, so who were the property owners now? So I'm assuming it's probably either flagship homes in the Woodbury | 02:11:22 | |
| Corporation, I don't know, but that's my guess. | 02:11:27 | |
| And so I'm just concerned. | 02:11:32 | |
| I mean, we already heard some horror stories from Councilman Holdaway about his first parcel of land and his dairy cows and that | 02:11:35 | |
| kind of stuff. | 02:11:39 | |
| I don't want anything weird happening to our residents. | 02:11:43 | |
| And there's no fencing, there's no tarping, anything like that. But it's right there close to what is that? That's not been your | 02:11:46 | |
| loop. What's that mean? Connector, Right. Yeah. Yeah. As you drive through there, it's right there. OK. So I just wanted to make | 02:11:53 | |
| you aware of it. I hope somebody can rattle some change somewhere. If it's Anderson, Geneva or whoever, I really think we need to | 02:12:00 | |
| address that because 10/15/20 years down the road, we could have some lawsuits. Thank you. All right. | 02:12:07 | |
| Karen Karen Cornelius Villas. | 02:12:19 | |
| I apologize, I had to type mine in because I wanted to be clear. According to the invoice registry and the transparency website, | 02:12:22 | |
| it shows that we have paid for an ambassador membership to World Trade Center Utah. | 02:12:29 | |
| Transparency shows that we paid $50,000. | 02:12:37 | |
| And the invoice register shows that we've paid 150,000. So my question is why the discrepancy? And also, for such a significant | 02:12:44 | |
| membership fee, how does this benefit Vineyard residents? | 02:12:51 | |
| Yet it's so helpful. Why aren't other cities our size doing it also? | 02:12:59 | |
| And it seems like a great resource for private businesses, but Vineyard doesn't seem to belong, especially for such a significant | 02:13:04 | |
| fee. | 02:13:08 | |
| And then Cebu, we learned that we sent, I don't understand your last comment about the small businesses. Well, it seems like it | 02:13:14 | |
| would benefit small businesses, but not a city the size of vineyards for that amount of money when we're lacking in so many other | 02:13:22 | |
| areas. OK. And then we learned that we sent multiple staff to Europe and international travel is not common among small cities | 02:13:30 | |
| like ours. Why is it deemed appropriate to use taxpayer funds for this when we lack so many basic city elements? | 02:13:39 | |
| Thank you. | 02:13:48 | |
| I I too, was thrilled with the fire station. I'm sorry, Keith. Keith Holdaway. You know who I am. | 02:13:59 | |
| I'm just kidding. I'm sorry. Keep all the way, Vineyard. I I too, am very excited about the fire station. It's been long overdue | 02:14:06 | |
| procedure in our town. The other one that I want to address is the cemetery. We're the size of a city where we need to have a | 02:14:13 | |
| cemetery in our city so we don't have to go to Pleasant Grove over Provo or Springville or or a dorm. And it's about time we do | 02:14:21 | |
| it. | 02:14:28 | |
| Let me let me help a little bit. My ancestors know the drainage of this and the high points and low points. There's 90% of the | 02:14:35 | |
| places in this town where you cannot do it. You go down 6 feet, that's what you're going to hit water table, OK. | 02:14:42 | |
| I asked, I asked help me Morgan out there where where we're looking at and he talked about the quake property in a high water | 02:14:50 | |
| year, it won't work. | 02:14:57 | |
| The Ridge that runs along Holdaway Rd. here is the high point in the town. OK anywhere along this Ridge will actually work. | 02:15:05 | |
| And. | 02:15:16 | |
| And if, and I, I'm proposing that though, we take a Gammon Park and we make that a cemetery, including all the way down through | 02:15:18 | |
| the Robin property, Dave Robbins property, that that would give us one. I don't like the idea of having two cemeteries in the | 02:15:25 | |
| town. I really don't. I think it ought to be one and it ought to be big enough to where it's going to, to where it'll hold | 02:15:32 | |
| everybody for many, many, many years, maybe until we don't need it anymore. | 02:15:39 | |
| And so I think that's really good. I, I also have heard about this trip to Europe and, and fancy hotels and fancy restaurants for | 02:15:47 | |
| maybe about $160,000. I'd like to hear a report about what we gained from that trip. | 02:15:57 | |
| And, and I and I want, and I want a response about Top Golf that I've been asking for for four months now. | 02:16:07 | |
| Mayor told me that personally that she would let me know and I and I found out through the Grapevine that the other one was | 02:16:17 | |
| $100,000 more returned back to Larry Miller than what I thought it was. | 02:16:23 | |
| But I would like to know it from the horse's mouth. | 02:16:32 | |
| I would like to know it from the council, the staff. | 02:16:36 | |
| Morgan. | 02:16:39 | |
| Our city manager. | 02:16:41 | |
| Anything else? No, thank you very much. | 02:16:43 | |
| Anyone else? | 02:16:50 | |
| Go on. | 02:16:53 | |
| Go ahead, It's OK. You can line up if you want to. | 02:16:55 | |
| My name is David Pierce. I'm a citizen of of. | 02:16:59 | |
| Vineyard and I just want to share a quick story about a very loved family member who lives in Orem. | 02:17:03 | |
| Who had? | 02:17:11 | |
| But history? | 02:17:14 | |
| Of pain and issues that when I'm diagnosed for almost three years. | 02:17:15 | |
| Chance appointment. | 02:17:26 | |
| With a very good doctor sent him. | 02:17:30 | |
| The Hunterman Cancer Center. | 02:17:34 | |
| Within 12 hours of being admitted to the Cancer Center, he was lying on an operating table. He was on that table for eight hours, | 02:17:36 | |
| and the operation consisted of opening up his abdomen, removing the organs, placing it on a pan next to him. | 02:17:45 | |
| On the operating table. | 02:17:57 | |
| Rinsing out his abdomen with a. | 02:17:59 | |
| Chemical Wash. | 02:18:02 | |
| Wincing, washing back and forth several times. | 02:18:05 | |
| They did the same thing. It was internal organs put them back. He was in recovery. | 02:18:10 | |
| For several weeks. | 02:18:18 | |
| The reason? | 02:18:22 | |
| That they were able to diagnose particularly, especially the kind of cancer he had. | 02:18:25 | |
| And to treat him is because the Huntsman Center had just hired 11 of only 12 oncologists in the nation that can diagnose and treat | 02:18:31 | |
| that type of cancer. There was no other hospital, no other center between Saint Louis and the West Coast that can provide that | 02:18:39 | |
| kind of treatment or an operation. | 02:18:47 | |
| I can happily say that. | 02:18:57 | |
| Two years later, he's back at work full time and has a child. | 02:19:00 | |
| I am thrilled. | 02:19:07 | |
| That the Huntsman Center is moving into Vineyard. | 02:19:09 | |
| Cancer kills over 30% of people in the state of Utah and everyone, everyone is affected by that directly or indirectly. | 02:19:13 | |
| I just want to. | 02:19:27 | |
| To thank those who made it possible for the Huntsman Center and the services that it will provide in many different areas. | 02:19:28 | |
| Close and accessible. | 02:19:41 | |
| To the residents of Utah County and to vineyards. | 02:19:43 | |
| Thank you. Thank you. | 02:19:47 | |
| All right, we've got a few more minutes. | 02:19:50 | |
| Sarah Kay Miller Resident So this is just kind of a follow-up maybe of the cemetery. And I actually brought this up at the Arts | 02:19:56 | |
| committee meeting last week because I have had a lot of people asking me about cemeteries and the situation of having to pay. | 02:20:05 | |
| Non resident fees at other places a couple years ago, the the hair or the third Heritage Commission presented options to the | 02:20:15 | |
| council. I don't know if you remember that wanting to just I'm just trying to to follow up on that to make sure that that is. | 02:20:25 | |
| In a conversation that can be actually implemented. So anyway, there was there was the options of private. | 02:20:35 | |
| Anyway, just want to know that want you to know that the residents are really interested. Thanks. | 02:20:45 | |
| Whitney Houston. | 02:20:57 | |
| I think we need 3 minutes. | 02:21:00 | |
| Take 3 minutes for me to formulate a thought. | 02:21:04 | |
| OK, first I would just like to say that I'm glad to see a council with diverse thought. | 02:21:08 | |
| That is partly what I voted for, because I think that there's a lot of good ideas. | 02:21:16 | |
| Amongst the different voices here. | 02:21:23 | |
| I'm also glad to hear a little bit from Jeff Hartley and the question was brought up from the attorney if it was applicable, the | 02:21:28 | |
| things he was, the things Jake was asking about LRS. And for me it was applicable because I didn't know Jake before Larsi knew | 02:21:37 | |
| about LRS first and that's actually what raised some of my concerns about what was happening in Vineyard. | 02:21:46 | |
| And so through my own process of research. | 02:21:55 | |
| I'm talking with different people. I eventually was connected with fake and had learned that there was more to the story. And so | 02:22:00 | |
| for me, it's important that those questions from Jeff Hartley get answered about Vineyards relationship with LRS and just the fact | 02:22:09 | |
| that our city and other cities in Utah, it's not just vineyard, but we're favoring development highly. | 02:22:17 | |
| To the point where I talked recently with Nate, can't remember his last name from Flagship. | 02:22:27 | |
| He I asked him about the more about the PID and he told me that partly it creates a tax that's on Utah City residents. | 02:22:34 | |
| And that that tax is basically used as sort of like a developer home equity loan and so. | 02:22:44 | |
| Where to me, like the justification for more development is affordable housing. We're not seeing that affordable housing, but | 02:22:53 | |
| we're also seeing an increase in like the water supply. And I was glad to hear more of a discussion on water tonight because like, | 02:23:00 | |
| I'm just coming with my own answer or my own questions, like just trying to understand the city process better. | 02:23:07 | |
| But I do have just a general philosophical question about like what can our state and cities really hold as far as just population | 02:23:16 | |
| growth and especially water, because we're seeing decreased water with Great Salt Lake because of development. As I've spoken with | 02:23:24 | |
| Mary Murdock Meyer, who I would love to see a letter of support written for from Vineyard that they currently are having water | 02:23:32 | |
| diverted from the UN to array reservation. So they're they have less water there. | 02:23:40 | |
| Well, it's being diverted to the cities. So to me it's like, are we taking care of our residents that are already here? And do we | 02:23:48 | |
| like, can we hold it all? With that, I would like to see are there any like city incentives that can be offered for conserving | 02:23:55 | |
| water? I've also seen some ideas of other cities in Utah that have started to implement collecting rainwater from their gutters | 02:24:03 | |
| into tanks. So, you know, if we are going to increase in population, maybe there's things that we can do as a city. | 02:24:10 | |
| But overall, I feel like I'm glad to see that there has been some openness tonight and some sort of answering questions and | 02:24:18 | |
| explaining information of some of the questions at least that have been on my mind. So thanks. Thank you. OK, I'll go ahead and | 02:24:25 | |
| address a few of these questions before we get into council member reports. And then we can I'll I'll direct you to staff to | 02:24:32 | |
| answer some of your other questions. So let's see. | 02:24:40 | |
| The first one was about. | 02:24:48 | |
| The Department of Environmental Qualities presentation, what we will do is follow up on those concerns and get back to you. Thank | 02:24:50 | |
| you for bringing those to our attention. The next conversation was a little bit about economic development and how economic | 02:24:58 | |
| development comes in and why we focus on economic development and that's to bring in amenities and things like fire stations | 02:25:05 | |
| because as we bring those facilities in we. | 02:25:12 | |
| Diversify and increase our tax base to pay for those other amenities that without them we couldn't do. As far as how we plan or in | 02:25:20 | |
| why other cities aren't doing the same economic development plan, I think we all need different things. | 02:25:28 | |
| You talked about the transparency website and reports not matching up. There are quarterly reports that have to go in. So you | 02:25:37 | |
| might see something we're giving you that's more accurate that in the quarterly report you'll see that updated. | 02:25:45 | |
| Gone through a park plan and that might be something that we can repropose as we are going through that process. So something that | 02:26:28 | |
| maybe showcase you're able to take in and take the work that had gone before, which we implemented as we went in with these | 02:26:35 | |
| agreements and said, where is land available? I think there was another spot that the force had offered us some land as well. So | 02:26:41 | |
| there's there's some opportunity and we're definitely proactively working on this process and we'll we'll bring that back as that | 02:26:47 | |
| comes closer. | 02:26:53 | |
| As far as learning more about economic development, there's an economic series coming forward. The first one I believe is on April | 02:27:01 | |
| 9th. So keep an eye out for that on our social media channels and in our newsletter so you can pay attention to that. Thank you | 02:27:08 | |
| for your comment about HCI. Let's see, Whitney, your comments there. There were a bunch of different things that you commented on | 02:27:16 | |
| that I think are are relevant and we appreciate your. | 02:27:23 | |
| Commentary, I think it would be helpful if I could go back and have staff continue to work with you on some of your requests and | 02:27:31 | |
| also showing you what we're doing already as far as water and things like that. So I will make sure to connect you. I'll go ahead | 02:27:38 | |
| and start on. We'll move right into reports and I'm going to start this. | 02:27:45 | |
| Yes. | 02:27:55 | |
| Remember to talk on the microphone if you want to address me after this. We can talk after that. But that is part of the economic | 02:27:57 | |
| development stuff that you guys wanted to learn about with what's happening on trade missions, what's happening with. | 02:28:02 | |
| So I'm going to go ahead and move on to our reports and I'm going to turn the time over to Sarah and move this way. Do you have | 02:28:43 | |
| anything today, Sarah? | 02:28:47 | |
| I just, I just wanted to let everybody know we, I did hear about cemetery plans and there and we're working really well to try to | 02:28:54 | |
| fix a lot of the parking problems that have been an issue for quite a while. So just so you know things are happening that are | 02:28:59 | |
| good. | 02:29:03 | |
| Just a local school district thing, there is a meeting tomorrow at Vineyard Elementary for children of special needs, a program | 02:29:13 | |
| that they're talking about where those kids will be going to school. It's a big concern that the kids are, the community is | 02:29:20 | |
| concerned that kids of special needs are getting kind of pushed out of their community, their neighborhood schools. And so if | 02:29:26 | |
| you're interested in attending and learning more or speaking out using your voice. | 02:29:33 | |
| You can attend tomorrow at Vineyard Elementary at 11:30 and 3:00. I'm going to try to be at both, so I'll try to come back with a | 02:29:41 | |
| report. I know for sure I can make one. I'm trying to do both. But otherwise just kind of same as Sarah. We've just been working | 02:29:47 | |
| through meetings with parking meetings with. | 02:29:53 | |
| Coordination of Utah City, I think that's it has some cancer institutes move on, handsome cancer institutes moving along and we've | 02:30:01 | |
| we're starting to talk about the overpass, which is exciting. | 02:30:06 | |
| So many young children who are transitioning into teenagerhood and the community garden. We have received our applications. We're | 02:30:44 | |
| just finishing up our lottery. We should be getting our fencing for our gardens coming soon at the beginning of the season. | 02:30:50 | |
| Everything's going really well there. And that's it. I forgot to mention in addressing some of the public comments and Keith Lee | 02:30:56 | |
| got it. | 02:31:02 | |
| Oh, you did OK. We are actually, what I meant to say was we are actually having, there's been conversations going back and forth | 02:31:11 | |
| between our staff and his son, Jake Holdaway and him. But additionally, Karen, you brought this comment for Daria, a few others | 02:31:17 | |
| brought the comment forward that we wanted to also have it publicly done. We were able to get it on our agenda for our next | 02:31:24 | |
| meeting. So for the RDA. So if you do stick around, that's when that's going to be presented. So you'll learn more about some of | 02:31:30 | |
| those questions over there. | 02:31:37 | |
| Apologize for not mentioning that earlier, Zach, Go ahead. | 02:31:43 | |
| I first want to say I attended a really great Vineyard Cares program and was able to speak with David after a little bit about it. | 02:31:55 | |
| And learning more and meeting with them. I think that in the budget. | 02:32:04 | |
| Umm, I would like to prioritize that a little bit more. I think the issues that are presented could be great, and I think there's | 02:32:10 | |
| room for that. | 02:32:14 | |
| The second thing. | 02:32:20 | |
| Let's see, what am I going #2. | 02:32:27 | |
| I'm excited that we were able to meet with Mr. Hartley and that he was able to come and do a report. | 02:32:34 | |
| I think there's a lot of questions and I'd like the council to meet with me prior to that meeting in the next 30 days, you know, | 02:32:42 | |
| or whenever we're going to be doing that. | 02:32:46 | |
| I think it I think both conversations need to center around the a possible conflict of interest if there is, if there isn't to | 02:32:51 | |
| just flush that out publicly. I think we need to understand the two letters to LRS and I think that there are two with you and | 02:32:58 | |
| understand that process. | 02:33:04 | |
| And I know I've been working with the attorney or with Jamie about having a public Ledger and I want to appreciate him doing that. | 02:33:11 | |
| So like when a letter is requested, how is that requested? And then how it is the council know about it and sign off on that and | 02:33:17 | |
| putting that process. So I just want to let the. | 02:33:23 | |
| Citizens know that we are working on that. I think it's are you guys actively working on something on that right now? | 02:33:32 | |
| It was, it was a request to have on a future council agenda, I think, as you and I have talked about, yeah. I didn't know if you | 02:33:40 | |
| were working on a procedure that you wanted to present and bring to the council. I haven't put pen to paper yet, but Council | 02:33:46 | |
| member Holdaway asked for it. You and I have talked about it and I think. | 02:33:52 | |
| It would just be a policy about. | 02:33:58 | |
| When the mayor issues letters on council letterhead, what's the process for communicating that? | 02:34:02 | |
| OK, how many letters are out there? What is it as a systems now? OK, great. | 02:34:08 | |
| I also think it's important that we talk about Mr. Hartley and his LRS stock sales. What percentage of his ownership was there? | 02:34:15 | |
| You know, he is an accomplished lobbyist. So evaluating his performance as a council wide year to year. Now that he's done a | 02:34:23 | |
| presentation, it's really important that we as a council for this coming year understand that even if he is under contract, you | 02:34:31 | |
| know, getting into a lawsuit and owning LRS and and. | 02:34:38 | |
| You know, going after someone, that's something that I want to evaluate and have a conversation. Is this something that you would | 02:34:46 | |
| do if you're representing or owning another entity while at the same time as that into the contract there? I think since he's not | 02:34:52 | |
| here to defend himself and I'm just talking to the council. | 02:34:57 | |
| Where he's not able to defend himself. And I, I think that I think it's great that he's going to come back and he's going to | 02:35:04 | |
| answer questions for you and that you guys are going to be able to meet. And if you want to do it as a council, if you want to | 02:35:08 | |
| meet with us before, I think that's proper, but. | 02:35:13 | |
| I think that we need to be careful as we talk about people who are not present. Yeah, you as a council, we can talk about any | 02:35:18 | |
| project, whether they're here or not. I'm just saying that it's a known fact that there was a lawsuit. So if he represents us, I | 02:35:26 | |
| think that that's one thing that needs to be when we bring up to him is he is a lobbyist. He represents us. He represents our name | 02:35:33 | |
| at the Capitol, but he also owns other interests. So what in the contract do we have to be able to protect us? | 02:35:41 | |
| In that right, especially when it's freedom of speech. And then the next thing is is. | 02:35:48 | |
| Yeah, I love. I just want to talk about how much I love the staff. | 02:35:56 | |
| A vineyard and I know I talk about getting the general Ledger and and trying to get the access to documents and trying to put | 02:36:01 | |
| stuff on the agenda and I'm really excited about being able to go through and do that. I still don't have the general Ledger and I | 02:36:08 | |
| don't want to by going through the. | 02:36:14 | |
| Invoice Register, I want to see it in context, obviously seeing how much of the budget where and then reviewing that with our | 02:36:22 | |
| travel policy, our food policy and our like car vehicle policy. That is all extremely important before we go through this coming | 02:36:30 | |
| budget. I have a question for you and just as you clarify this. | 02:36:38 | |
| As being spoken the last several council meetings I I don't remember a request for general Ledger. | 02:36:47 | |
| Where did you put that request? Then David Mortensen on December 1st took my phone call and I requested it and he said that I | 02:36:53 | |
| would need to wait till I got sworn in to get it. And I sent an e-mail to put it in. And the e-mail that you read to me that you | 02:37:00 | |
| had talked about Dave Mortensen about it was a vendor list at the time, but I don't recall it being a general Ledger. | 02:37:08 | |
| These are the games we play. I've requested it multiple times in every meeting. In terms of not, let's be very clear, the general | 02:37:18 | |
| Ledger, I apologize. I am not trying to say that this is being I want to make sure that we're giving you what you need. And I'm | 02:37:25 | |
| saying if if there was a request made, I want to make sure that we know where it is so that we can make sure it's done properly. I | 02:37:33 | |
| know that you requested a vendor list, you requested the amount and I know some other things that you requested and we were. | 02:37:40 | |
| Or send an e-mail. I heard today that no I'm saying on January 4th. | 02:38:24 | |
| I feel like I'm just hearing this right now so. | 02:38:30 | |
| I heard today that there had been talk of. I know, but what I'm saying is, is that in communication, if one doesn't understand | 02:38:34 | |
| what is being requested, why not just clear it up right then and there? | 02:38:39 | |
| No, I think that they were. And what I'm saying is in the e-mail that you read to me, it was a vendor list. Now you're saying | 02:38:46 | |
| general Ledger is just for clarity. I want to make sure that we're talking about the right financial documents of, of making sure | 02:38:52 | |
| that you have what you mean so that you're not you're not in a position where you're not getting what you're asking for. And as | 02:38:58 | |
| far as I understand, it was a vendor list. And so with amounts, which is the document that you have. And if can I say something? | 02:39:04 | |
| Yeah, please. So is. | 02:39:10 | |
| So again, I'm new to this, but I keep hearing that the City Council is supposed to be over the budget. Is that true? Yeah, I would | 02:39:16 | |
| say that's accurate. OK, so if that is true, I would assume when you start a new job, you get properly cleaned. | 02:39:24 | |
| Training but when somebody states that they're requesting the general Ledger and it's not the one that's already been approved | 02:40:46 | |
| that's public last site and we don't have access to it to say, hey, this is even publicly available to you right now. So you can | 02:40:54 | |
| you can see this when you're making a statement publicly that we're denying general Ledger records when you're requesting it and | 02:41:02 | |
| we've never received the request. That's all I'm saying is we I want to make sure that if Jake is asking for the general Ledger. | 02:41:09 | |
| We are making sure that he's getting the general Ledger, but it hasn't been a request from what I'm understanding. All right. Can | 02:41:17 | |
| I ask a question, please? Is there any concern? Like I know that in the past things had to go, like when he was asking for a list | 02:41:25 | |
| of vendors, we had to go through and redact some things or make sure that things were kept private. Is the general Ledger going to | 02:41:32 | |
| also be a long process? I have no idea. I you would have to ask Christy, could you answer that question? | 02:41:40 | |
| Well, the general Ledger is going to have the detail of all the transactions. And so again, there would be information that would | 02:41:50 | |
| need to be redacted. So if Jake wanted to sit down and meet with you and look at, he can, right? Like, and then if you want it to | 02:41:56 | |
| be a document that's shareable, you would have to go through that longer process. So I know Jake, you it's really important to, | 02:42:02 | |
| you have to have it in like a form that you can share. | 02:42:08 | |
| I just. | 02:42:16 | |
| I tire of this back and forth. I want to make sure that we're getting everything figured out. So I guess, is there anything? Well, | 02:42:17 | |
| before I say my last thing. | 02:42:22 | |
| Unfair to the council to not have experts telling us. | 02:43:11 | |
| So that's number one. Number two, let's go ahead and figure out the process and then maybe you can delineate the time that it's | 02:43:55 | |
| going to take and you can let the whole council know so that we can all be on the same page. | 02:44:01 | |
| Would that be OK? | 02:44:07 | |
| Is that what you're requesting, Marty? Yeah, mostly. | 02:44:09 | |
| Yeah, I, I just, I, yeah, I'm just trying to. | 02:44:15 | |
| Facilitate and support the process that this has been going on for a long time. And be it, be it They didn't use the words like | 02:44:20 | |
| he's, I hate this phrase. You're new to this kinda. I know you have a lot of experience with counties and everything, but maybe he | 02:44:26 | |
| didn't use the words that he thought he needed to to get what he wanted. And I just feel like it's yeah, how can we be | 02:44:32 | |
| accommodating to try to figure out how read between the lines kind of thing? Well, not that it's just communicating better, it's | 02:44:39 | |
| just. | 02:44:45 | |
| You and I have dealt with this where we don't. Yeah, we're our definitions are different and we want to come together and | 02:44:52 | |
| collaborate. I agree. | 02:44:56 | |
| But I guess I just, if we need to have this discussion now, I just, I know that you said you want staff to be able to come back. | 02:45:00 | |
| It's just kind of I feel like we're drawing out a process and it would just be nice to get go ahead, Eric, maybe you have a | 02:45:04 | |
| solution. | 02:45:08 | |
| More specifically to do with the general Ledger request. | 02:45:14 | |
| The vendor list includes everything that the general Ledger has in it for the last 18 months. It has GL codes for all of the | 02:45:17 | |
| expenditures should not only do you see what department, but you see, you see the line item that it came out of that department. | 02:45:24 | |
| So if it was, if it was City Council. | 02:45:31 | |
| Travel, City Council, training, city manager, city, city planning department, public works it. It breaks them down by the specific | 02:45:38 | |
| line item from the Ledger and it's nothing that was omitted from that. So that is the entire general Ledger download. | 02:45:47 | |
| Of expenditures if you want to compare that to the city budget. | 02:45:56 | |
| The city budget is is obviously a public document. It's posted on the website and elsewhere. And so you could compare those two | 02:46:01 | |
| but but, but. | 02:46:05 | |
| And then Marty. Oh, perfect. And then Marty, I think I'm trying to understand that maybe the reason why I said staff could go back | 02:46:45 | |
| and figure out what the steps are, because I'm not sure you exactly know what it's going to take to go through the process. But | 02:46:52 | |
| maybe you want some kind of well, I think that commitment from them, it's, it's more of just. | 02:46:59 | |
| May I? | 02:47:08 | |
| I sorry. | 02:47:13 | |
| I I agree with Jake on the word. | 02:47:15 | |
| On the word game, I feel like we're playing a game and I don't feel like anyone's I I don't feel like in general it's a malicious | 02:47:18 | |
| game. I think it's a cautious game and I feel like we just should get this figured out. And I feel like Jake's intentions have | 02:47:27 | |
| been made pretty clear that he wants a copy of finances. And I felt like I understood it even though I don't I. | 02:47:35 | |
| I don't go through the budget, I'm not a CPA, but I just, I feel like whatever we need to do to just be able to move on from this | 02:47:45 | |
| conversation, I just really want to put on public record. Let's just do it so that we can. Yeah. And I, I think that's hard | 02:47:53 | |
| because I think, I think Eric just said it's almost the same exact record, just put in a different thing. And I think the staff is | 02:48:00 | |
| doing their best. No, I can provide it. And to call it a game I think is challenging because. | 02:48:08 | |
| There are different words they're trying to any games. I need to clarify that. I just feel like we're getting things lost in | 02:48:15 | |
| translation and it makes it feel like a game. | 02:48:21 | |
| So, yeah, so I reached out to special projects audit supervisor at the state auditor's office, Tyson Plasto. He said it was clear. | 02:48:29 | |
| I mean, obviously as months have gone on, it's gone from Jake doesn't get access to the vendor list and the Jake doesn't get | 02:48:35 | |
| access to the great totals. And it's like Jake doesn't and it and it's gone forward. | 02:48:42 | |
| What I'm asking for, just put it on the record and read from his words. | 02:48:49 | |
| I would suggest that you request a downloadable Vineyard General Ledger for the past two years or so. This is from the auditors | 02:48:53 | |
| office. This should not take a significant amount of staff time and it should tell them how funds are being used and transferred. | 02:49:00 | |
| Ask it for a CSV file of it so that you can have it all of the city policies and procedures again as well. This should not be. | 02:49:06 | |
| They should all be in one location and should not be difficult to provide. | 02:49:13 | |
| I would also suggest that you suggest the consult with legal counsel, perhaps the National League of Cities and Towns, to have | 02:49:20 | |
| them view a proposed ordinances. So. | 02:49:24 | |
| That's one thing, but a second I'll forward you the e-mail. But the other thing is, is if you guys are misunderstanding it, I | 02:49:31 | |
| don't like waiting 2 weeks and then saying I'm not understanding what you're asking for, right? Like I come and ask and reiterate | 02:49:37 | |
| and I say no, that's not it anymore. But but the other thing is. | 02:49:44 | |
| One of the other reasons that I don't like meeting just with Eric and Julia is that there's two different versions that come out | 02:49:53 | |
| of the request. And I get it that Zoom meetings are not recorded, so therefore I can't prove that a general Ledger was requested. | 02:50:00 | |
| But I have requested since those meetings that me and Sarah be together with Eric so that there is a second witness in our | 02:50:08 | |
| conversations so that people know what happened so we don't have a difference of opinion of what happened. | 02:50:15 | |
| Me and Sarah tend to align on on. | 02:50:24 | |
| Issues and being that two people, 2 council members and submit the agenda, we can then two of us are there requesting these two | 02:50:27 | |
| things. And that we know that they're requested because there's been a varying opinion of did Jake put agenda items on the agenda | 02:50:35 | |
| or other issues that we're trying to put on. And so, yeah, so I'm trying to remedy to make sure I'm clear, to make sure I'm | 02:50:43 | |
| understood. And yeah, so in good faith, that's what I'm asking for. | 02:50:51 | |
| And can I just add really quick as you go in, I want to just stay for the record that every time we meet with you, we actually | 02:50:59 | |
| meet with you and then another individual to make sure that it's not caught between us. So that and this is the report that we've | 02:51:05 | |
| given back to you is when we've met with you, those people have also acknowledged that you were given those records. I think this | 02:51:11 | |
| is I'm glad that you. | 02:51:16 | |
| Want to move forward and make sure those things are done but I and maybe Eric you're already going to address this about making | 02:51:23 | |
| sure that you're asking and. | 02:51:27 | |
| Trying to clarify immediately. I just, I just wanted to point out that multiple Times Now I've asked Jake Holdaway to respond in | 02:51:32 | |
| writing what he's looking for so that we can be crystal clear what he needs. I don't want it to be lost in ambiguity of a | 02:51:40 | |
| conversation. I'm specifically asking. Write it down on a piece of paper. e-mail me your exact request and we will give you | 02:51:48 | |
| exactly what you would like. And you have refused for weeks. You have refused to respond because you didn't want to do homework. | 02:51:56 | |
| That's not fair to state that we're not responding to you because of the conversation collapse. | 02:52:04 | |
| I think what I'm recognizing from this conversation is we we understand what he's requesting. | 02:52:11 | |
| He got some really good advice from an outside source that articulated it really well. So let's go ahead and get that and do do it | 02:52:19 | |
| as efficiently as possible. And maybe you make sure that everybody on the council receives it at the same time so that we can we | 02:52:25 | |
| can all see that going forward. Amber, you look like you want to make a comment. I just want to say I would like to request that | 02:52:32 | |
| we meet in pairs of council members that are rotating. | 02:52:38 | |
| We'll try to make sure that's a possibility. I'm going to move away from this. We're going to make sure that you get what you | 02:53:17 | |
| need. I think, Marty, we're going to satisfy your concerns. Amber will satisfy yours. So thank you for clarifying the things that | 02:53:23 | |
| you need. We're going to go ahead and move on to the consent. And I believe, Marty, you wanted to pull. Oh, no, Derek, you have a | 02:53:28 | |
| you have a report. | 02:53:33 | |
| Thank you. So I just wanted to report out on a number on our departments. We've had about a month since I've given a report, so | 02:53:39 | |
| I'll just run through this quickly, but there's quite a few things that would be of interest to public and council. | 02:53:47 | |
| From our building department, they issued a certificate of occupancies for Grove Park State Center in the Hammonds, Hamptons. | 02:53:55 | |
| A new inspector and training was just hired on April 8th and Sterling Brown, everybody seemed to know us. Sterling Brown, but it's | 02:54:04 | |
| not the one you know, probably, unless it's this one. | 02:54:10 | |
| Construction has begun on the clubhouse in the orchards. | 02:54:17 | |
| 10 building permits for single family dwellings have been issued. Most of those were in the cottonwoods. | 02:54:22 | |
| From our Parks and Rec. | 02:54:28 | |
| From parks in a water bottle, fill stations were installed at Penny Springs Park, Gammon Park, Sunset and Sunset Beach Park. | 02:54:30 | |
| We also had three staff, Preston, Mikhail and Hayden, who have now become certified as aquatic facility operators for the splash | 02:54:40 | |
| pad. Wanted to let everybody know that the bathrooms will open at our Vineyard City parks on April 1st as well. The pavilion | 02:54:47 | |
| reservations will open for the week of April first so folks can get those reserved. They they fill up rather fast from the rec | 02:54:55 | |
| department. | 02:55:02 | |
| Our Gold Rush race series was a huge success. They maxed out on on applications for the race 351 registrants. They ended up having | 02:55:10 | |
| extra people just run the race and time themselves because we didn't have enough tags for them to to participate officially. | 02:55:18 | |
| Nearly 1000 registrants have already signed up for youth spring soccer this year, and that'll begin in about two weeks at least | 02:55:29 | |
| the game as well. Summer rec programs are now open for registration as well, beginning collection, collecting donations from that | 02:55:38 | |
| new policy that we set for the sponsorship program as part of those applications as well. | 02:55:47 | |
| From an event standpoint, the Bunny Hop Egg Drop event will be Saturday, March 30th, that's this Saturday. It starts at 9:00 AM | 02:55:58 | |
| sharp, so be sure you're there and you get there early. It'll be a little chaotic. | 02:56:04 | |
| Regarding Arts Commission, Elizabeth Shelley was put on as the Commission chair and then that also the Arch Commission. Grant | 02:56:12 | |
| applications open May 1st. | 02:56:18 | |
| From our Public Works, The Public Works just hired Charles Larson to be our new Public Works tech and he has lots of experience in | 02:56:24 | |
| municipal streets and utilities and came from Salt Lake City and Draper City. | 02:56:32 | |
| Before the new year, Vineyard City added an additional Rd. connection. We just wanted to make sure that everybody was clear on | 02:56:41 | |
| this. The Vineyard Extension, the Vineyard connector extension goes all the way around and is now you can jump on to 1600 N at the | 02:56:48 | |
| far end of it. And also just because the question has been brought up a few times, residents that live in Lakefront and and use | 02:56:55 | |
| 300 W and Lakefront Rd. are able to now tie in. If you want to head north, you just stay on on the on Lake Rd. and that'll jump | 02:57:02 | |
| jump you onto 1600 N as well. So. | 02:57:09 | |
| A convenient alternative to trying to jump onto Main Street, which sometimes can be challenging. | 02:57:17 | |
| On March 11th of this year, you notified us that our 1600 N intersection at Geneva Rd. had some improperly marked turn lanes. | 02:57:24 | |
| And so, and that was because of an agreement with Union Pacific. So now U dot has requested in partnership with us to get that | 02:57:37 | |
| easement and get the permission in place through up so that those the through lane and the left and turn right lanes can, can be | 02:57:45 | |
| there again. But for now it'll be just, it'll be a temporary inconvenience while we're waiting to get that taken care of that'll | 02:57:52 | |
| require some easement access. | 02:58:00 | |
| Or easement acquisition to widen the road a little bit there to make that possible? | 02:58:07 | |
| Easement access or is it right review? Do you know, can we confirm that right away? Well, it's right away, but isn't actually UPS | 02:58:14 | |
| right of way? | 02:58:19 | |
| It's a landowner, so up at the North End, Martinsville, I mean. | 02:58:26 | |
| Something that Council Member Rasmussen asked about this year we received $25,000 from Domino Pizza for a plowing for pizza that | 02:58:36 | |
| 25,000 is going to be added to this year's council approved 15,000 for. | 02:58:45 | |
| Changing our our snow snow equipment over to a brine spreading option rather than just salt rock. | 02:58:56 | |
| Our Engineering Our engineering team has met with Orange City to discuss improvements along 400 S segment of Lakeside Park and the | 02:59:47 | |
| discussions included lane realignments, pedestrian crossing, mobile and dedicated bike lanes. Orem City, Vineyard City and U dot | 02:59:55 | |
| will be working together to apply for federal Safe Streets grant and all planning and design. | 03:00:02 | |
| Planning and design grant to improve the Geneva Corridor from 1600 N to 400 S. | 03:00:10 | |
| The solar powered lighting area will be installed at Grove Park by the basketball court and that will operate in the evening and | 03:00:16 | |
| is connected via the web so that that can be monitored and turned on and off. | 03:00:22 | |
| The bike and scooter racks for the school pickup and drop off area right here on the corner north. | 03:00:30 | |
| West corner of the City Hall is expected to be delivered by the end of March and installed in April. | 03:00:36 | |
| And then water system upgrade projects. Central Utah Water started upgrading several of its wells and vineyards, including | 03:00:44 | |
| construction work that required the closure of 400 N. | 03:00:48 | |
| That started on March 15th and will last for approximately 10 weeks. Central Utah Waters Contractor worked with the surrounding | 03:00:54 | |
| businesses and Edgewater Homes to ensure that they had ample notice and the Yard X Development also worked with them to look for | 03:01:00 | |
| parking options. | 03:01:07 | |
| The citywide pipeline project will continue and additional work to restore the disturbed areas. | 03:01:14 | |
| Lastly, snow removal operations continue as snowy weather has picked up again a little bit, but as of March 25th, the Utah Valley | 03:01:20 | |
| area is at 127% of of average for this portion of the water year, which is great news. We've got all the water we need. | 03:01:30 | |
| That's great. Awesome. Thank you so much. Could you e-mail that to me or to all of us? | 03:01:40 | |
| Thank you. Sorry I missed one thing that was really critical from our finance department at our budget retreat, we had a physical | 03:01:48 | |
| copy of the calendar for the budget season. I don't know that everybody got that. I know that Christy sent it to Sarah. She's | 03:01:56 | |
| after this meeting tomorrow. Presumably she will send that budget calendar out to everyone so that you can kind of map out. | 03:02:04 | |
| Where we are in the budget season and and have expectations as to how we'll proceed on that. | 03:02:12 | |
| Awesome. Thank you so much. Exactly what we were asking for. All right, we'll go ahead and move on to the consent items. I just | 03:02:19 | |
| need an approval. Otherwise, if you want to discuss something, I need you to go ahead and pull those off, approve some, and then | 03:02:27 | |
| pull the ones up that you want to discuss. OK, I wanted to discuss 7.3 and 7.4, so I'm going to make a motion on one and two. I | 03:02:34 | |
| move to approve consent items 7.1 and 7.2 as presented. All right, first time already. Can I get a second? | 03:02:42 | |
| Second, second by Andrew. This is for approval of 7.1 and 7.2. All in favor, Aye. Any opposed? All right, let's go ahead and talk | 03:02:51 | |
| about awards, Parks and Recreation master plan and impact fee analysis task order 7.3. Is that something that Brian? Yeah. You | 03:02:58 | |
| want to go ahead? Yeah, I'm happy to. | 03:03:06 | |
| Umm, so yeah, I guess maybe just to start, does anyone want to ask any questions on that? And I'll just kind of answer according | 03:03:14 | |
| to your questions. You know what, since we're talking about it, let's just give like a one minute preview for the residents, OK? | 03:03:19 | |
| Yeah, so. | 03:03:25 | |
| We'd like to do a Parks and Rec master plan just so that we can grow responsibly moving forward, just making sure that we're | 03:03:32 | |
| meeting the demand of you as the Vineyard City residents for all of our recreation and parks offerings. And so having a Parks and | 03:03:39 | |
| Rec master plan really allows us to figure out what inventory we have, what current parks we have, what changes need to be | 03:03:47 | |
| implemented, what potential parks we could build and put in. | 03:03:55 | |
| And potentially cemetery that could be a part of this as well. | 03:04:04 | |
| So really, this really is just planning out the next 10 to 20 years of helping us know what resources we have to meet the needs of | 03:04:10 | |
| residents. Yeah. And that kind of goes over the impact of the analysis about what we'll pay for it and things like that. Yeah. And | 03:04:17 | |
| if you're unfamiliar with how an impact fee works, Naseem and Jamie actually already kind of explained this a little bit earlier | 03:04:24 | |
| tonight. So they made my job really easy. But basically any new development that comes in, there's a. | 03:04:32 | |
| Fee to the contractor that would then specifically be. | 03:04:39 | |
| For the growth of Parks and Recreation amenities or facilities. | 03:04:47 | |
| And we can't have that impact view without a master plan and study, correct? And so basically what we're paying for, we will see | 03:04:52 | |
| it paid back tenfold. Essentially, it has to be from a third party, right? | 03:05:00 | |
| Yeah, just ideally we want a third party just, I mean, they're the experts, right? It would take us well, and then they can't. | 03:05:08 | |
| Yeah, We have Zion's bank that we're working with to do the actual impact study. | 03:05:18 | |
| OK, great. And that's just so there's that unmodified opinion that comes in there. | 03:05:27 | |
| Yeah, and it is by law for us to work with a third party. | 03:05:33 | |
| Which that protects us as as a city. Absolutely So last year last year, you guys did the corridor master plan, right? Is that what | 03:05:39 | |
| it was that you guys did So this master plan goes specifically for what undeveloped area and the downtown, because I had thought | 03:05:47 | |
| that that Utah city they have like. | 03:05:55 | |
| Their whole master plan for build out. | 03:06:04 | |
| To completion. So, so I guess that's my my question is what exactly does this cover and and are we responsible for parks in the | 03:06:07 | |
| downtown? | 03:06:13 | |
| Do you know what I'm saying? Yeah. And I would say we're probably responsible for all public space, but I imagine it's any | 03:06:20 | |
| corridor we haven't gone over. So and we're going, you can jump in here, but I imagine Holdaway Fields, the Forge, any public | 03:06:26 | |
| space in the downtown that we have, that it would be citywide. So, but to add to her question before you answer it, as we are | 03:06:33 | |
| looking at cemeteries and as we are programming them in, is that something that cemeteries can actually be since those often go in | 03:06:39 | |
| our parks and our public space? | 03:06:45 | |
| Because maybe we assess these things or add them to our fees when we're looking at this overall, how that's assessed, That might | 03:06:52 | |
| be a Jamie question. What about the like a parks impact fee? Could it be a parks and cemetery impact fee? I don't know how that | 03:07:00 | |
| works. Yeah, that actually would be pretty nice. I need to look at whether you're allowed under Lotto include cemeteries in. | 03:07:08 | |
| Kind of your parks and open space impact the analysis. I'm not sure on that because maybe there's some that you have to you run as | 03:07:17 | |
| a city, but sometimes they contract out or something I mean I. | 03:07:22 | |
| I appreciate the need for a cemetery right. You need a place to bury your death into to do those kinds of things. The the thing to | 03:07:29 | |
| understand with cemeteries is they are a pay for they're the. | 03:07:35 | |
| Dead or dead. And so they, the the people who have passed on aren't able to pay for that. | 03:07:44 | |
| Service and so most cities who have cemeteries, they operate at a loss and you have to provide somehow in your budget for that. | 03:07:50 | |
| And we'll have to look at it. You can assess fees associated with the cemetery, but I think they're more often traditional fees, | 03:07:58 | |
| not impact fees. And then some of those fees are akin to property rights, right, where you would buy plots and sell plots and and | 03:08:07 | |
| handle it in that way. I'm sorry, that makes sense because not every resident is going to be inside of the OR going to bylaws, OK. | 03:08:15 | |
| It's a little bit different than some of the impact fees that we've been talking about so far. And then to Sarah's question and | 03:08:23 | |
| Morgan can supplement my answer on this about how the parks in the open space in the downtown development will be managed. I don't | 03:08:29 | |
| want to paint a picture. It wouldn't be accurate to paint a picture of. | 03:08:36 | |
| Once you do the impact, the analysis, you, it just spits out a dollar amount and a location and that's where it goes. You have a | 03:08:43 | |
| few different things that will have to operate in concert. You'll have. | 03:08:49 | |
| The land use approvals and the plans for the downtown and it's I think your small area plans and then your individual Platts that | 03:08:55 | |
| will allocate where those park spaces are. | 03:09:00 | |
| And then impact fees have? | 03:09:07 | |
| You have options with impact fees where you can offset them based on property donation. | 03:09:10 | |
| Improvements and things like that. And I think what you'll end up seeing on the downtown project is that there will be a | 03:09:16 | |
| conversation about what the impact fees are relative to property that's being donated, improvements that are being done. And you | 03:09:24 | |
| as a council will have to make some decisions together with the developer about what the best way is to optimize that. | 03:09:32 | |
| And and to allow those improvements to take place is that that's fair, Morgan. So there are some of those things that we won't | 03:09:40 | |
| know yet, but you will be the ones making the decision. Great. Sorry, did that answer your question? | 03:09:47 | |
| Like the corridor plan was more looking at how we wanted to program that specific area for a master plan. What what this what this | 03:09:58 | |
| Parks and Recreation plan would do? It would it would also look at like, well, what are the. | 03:10:04 | |
| So it'll it'll look at the kind of that full gamut. | 03:10:43 | |
| OK. Any other questions for the Council? | 03:10:47 | |
| If not, I need a motion I move to approve consent item 7.3. All right, first by Marty. Can I get a second? | 03:10:51 | |
| Can I get a second, second, second by Amber? Any discussion? | 03:11:00 | |
| All right, this is done by roll call Sarah. | 03:11:04 | |
| It's a 7 three, right? Yes, 7.3 Yep. | 03:11:07 | |
| Yes or no? Yes, Marty. Yes, Amber. Hi, Jake. All right, we'll move on to 7.42024 town hall schedule. And Marty, you had a question | 03:11:12 | |
| on some of the dates. Yeah, I had two thoughts. One of the dates is the day before the last day of school. And I just think that | 03:11:22 | |
| that wouldn't work for most, most people in the community. So I wanted to change the, I think it was May 23rd. | 03:11:31 | |
| And then also I just wanted to make sure that. | 03:11:41 | |
| That I know Jake and Sarah were really interested in town halls and I want to make sure that this satisfies your desires. | 03:11:48 | |
| For town halls. | 03:11:57 | |
| Yeah, we have 4, right? That is four. Yeah. We would all like to be there at each one. So you want it to be like not just two | 03:11:59 | |
| council members, You want it to be a public, a public meeting. Yeah. And I would state this, I think the goal is making sure | 03:12:05 | |
| there's someone there that wants to be there. Because sometimes there was one where we did a town hall and there was nobody | 03:12:12 | |
| assigned to it. And then I had to call somebody last minute to make sure that they were there. Because some people's schedules are | 03:12:18 | |
| overbooked with other things. | 03:12:25 | |
| So I'm hoping that people will kind of commit a little bit. If you want to be there, maybe you could let staff know. And what | 03:12:32 | |
| we'll do is it changes. So there's a difference between the public notice requirements each time. So I could we could just always | 03:12:39 | |
| have it publicly noticed or if we find others, only two people showing up, it would save us time and money. So if each time you | 03:12:47 | |
| call and you're like, yes, we want to be there, that might help us save time and money if you guys feel comfortable with that. | 03:12:54 | |
| Yeah. So in previous meetings where we've had a discussion about um. | 03:13:02 | |
| Being able to do special sessions, it was saying that's what our town halls are for, so I want to make sure that one. | 03:13:08 | |
| We can all be there if we want so choose. I mean, if, if, if Marty and the three, you know, if the four of you don't want to | 03:13:16 | |
| attend, should we add a date that's a general town hall that the whole council would be there, I think. I think what I'm saying is | 03:13:22 | |
| that anytime any of you want to be there, you are welcome to be there. | 03:13:29 | |
| The only thing is, if we assign certain people as commitment, we never, we never end up with an opportunity where somebody isn't | 03:13:36 | |
| there. So if you still want to go to that one, you're welcome to show up. But that way we don't have a town hall where people show | 03:13:42 | |
| up, but nobody else who should be presenting is showing up. And if you want to show up, just make sure that you notify whoever's | 03:13:48 | |
| running this, I'm going to put it on Eric and Eric can assign it to somebody else right now, but then they will make sure that | 03:13:54 | |
| it's publicly noticed. | 03:14:00 | |
| Townhouses or town halls. And so we'll have some element that impacts that region of the city. | 03:14:43 | |
| As part of the presentation from our community development team and and I'm happy to kind of figure out who from council wants to | 03:14:49 | |
| attend those and if there's more than two you'll probably notice it you'll get it all done. OK does everybody feel comfortable | 03:14:57 | |
| with that? Well again going back to previous meetings, it was saying that this was the citizens time to be able to speak. So I'm | 03:15:05 | |
| OK if it is for staff to come in and do short brief presentations like limiting the 1015 minutes but but this is the. | 03:15:12 | |
| Town hall that their ability to. | 03:15:20 | |
| Speak with us, right, Because that's what we said in not doing special sessions, was that that's what town halls were for, for us | 03:15:22 | |
| to listen. Absolutely. I think the way they did it last time was each council that was there was actually in the forum with the | 03:15:30 | |
| the staff so that they could talk to the council member who was speaking so they could come and talk to whomever they wanted to | 03:15:37 | |
| inside of that. And if you have recommendations on how we hold the different council or the different town halls. | 03:15:45 | |
| Maybe, oh, sorry, maybe if you submit those we can workout different formats because maybe you might like different formats as | 03:15:53 | |
| we're going through this, you know, multiple different formats. We did, I think we did different types last time as well. Yeah, if | 03:15:58 | |
| that's the format, that's that's fine. It's more of like a like a listing session. I think though for the Mill Rd. one, maybe we | 03:16:04 | |
| do a second one. | 03:16:09 | |
| So if they want to do a listening session, that's fine. We would still probably do one about Mill Rd. in the clubhouse, so there | 03:16:16 | |
| probably would be two. I think that's great. | 03:16:20 | |
| What I was recommending was we would have the consultant there it, it would be like a, a, a design charette bring the community | 03:16:25 | |
| and having them design and we could have those as one of the city manager meetings that we did last year as well. That's fine. I | 03:16:33 | |
| mean, I yeah, that's fine. I just, I just wanted to make sure that we're on the same page so that it's not an escalator. Great. | 03:16:40 | |
| Did we have a suggested date to replace the 23rd? I'm open to suggestions. I just don't think we should do it in May. | 03:16:47 | |
| You would like to do it outside of me in total, honestly, yes, May is the Christmas of spring. So let me look at the dates we | 03:16:55 | |
| have. Sorry I'm not on the right agenda. We have April, June and July. We could do some in the fall because that would be a really | 03:17:04 | |
| good time this week. And then we can we can push the you know the purple area of the Mill Rd. one into a. | 03:17:14 | |
| Into an August that actually would probably line up better with with what we need to do for that one. | 03:17:24 | |
| August is the beginning of school. It might be hard for some people's schedules. Would September be too late? | 03:17:34 | |
| OK. | 03:17:41 | |
| It's September. | 03:17:44 | |
| Just to adopt the schedule, do you have a recommended date for September? What? What are these dates so far? Are these the third | 03:17:47 | |
| Tuesday? The 3rd? | 03:17:51 | |
| Thursday, one of them, I think there was because of the 20. July 24th, we move that to the 18 just so we weren't conflicting with | 03:17:57 | |
| travel schedules. OK, so that would be September 19th. Does that work? Are they all on Thursdays? I believe so. So I have a state | 03:18:05 | |
| calling. I work with a handicapped adult every Thursday night so I could never attend on Thursday night. | 03:18:13 | |
| What about the third Tuesday? Tuesday is good. OK, yeah. | 03:18:21 | |
| Anybody else? Tuesday the 17th. | 03:18:26 | |
| So we would be switching all dates back to the third Tuesday of each of the months. | 03:18:30 | |
| Can we do Tuesdays and Thursdays and Thursdays? Could we rotate? | 03:18:39 | |
| OK, we're going to do. | 03:18:45 | |
| Tuesday in April. | 03:18:49 | |
| Let's see Thursday and June, Tuesday and July, Thursday and September. | 03:18:53 | |
| What war in the river? I'm just making suggestions. Yeah, whatever you like. | 03:18:59 | |
| OK, just one other note. I'm realizing that April's date might not be good. Not from April 25th is fine. I just didn't want it to | 03:19:05 | |
| be during the ULC conference. So yeah, for April 23rd I think is what you just moved it to. Yeah, that's actually I could go any | 03:19:12 | |
| Thursday in the summer. Oh, sorry. OK, I have a good idea. Then in April and September we'll do Tuesdays. In June and July we'll | 03:19:20 | |
| do Thursday. OK. | 03:19:27 | |
| So I just need a motion. | 03:19:36 | |
| I move to approve 7.42024. Town hall schedule with the change of dates has Tuesdays in June and Thursdays in June and July on the | 03:19:39 | |
| 3rd Thursday and Tuesdays in April and September on the third Tuesday. | 03:19:48 | |
| That great. OK. | 03:19:59 | |
| Can I get a circuit? One Second. All right. First by Marty, second by Sarah. All in favor? Aye. Any opposed? No. All right. Great. | 03:20:01 | |
| Perfect that I'm going to join the meeting. It will take 10 minutes or however fast Pam can get BRD. Thank you for coming. | 03:20:13 |