Start Position
Mayor Fullmer opened the meeting at00 PM. Councilmember Sifuentes gave the invocation and led the Pledge of Allegiance.    PRESENTATIONS/RECOGNITIONS/AWARDS/PROCLAMATIONS 1. Fiscal Year22-2023 Audit Report  Spencer Hintze, CPA - Gilbert & Stewart CPAs will present the FY23 Audited Financial     Statements. The mayor and City Council will move to accept the audit report. Mayor Fullmer turned the time over to Spencer Hintze, CPA - Gilbert & Stewart CPAs.
Mr. Hintze reviewed the audit report. There was a discussion about overage finding and internal controls.
Motion:COUNCILMEMBER SIFUENTES MOVED TO ACCEPT THE AUDIT REPORT AS PRESENTED. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY.  2.Government Consultant Legislative Wrap up
Jeff Hartley and Greg Hartley introduced themselves and briefly explained their experiences. They then gave a legislative update and reported on some of the bills that would affect Vineyard.
Councilmember Holdaway made a statement, and then a discussion about meeting protocol ensued. He stated that he wanted it publicly known that he had been denied the opportunity to meet with the consultants. Mr. Jeff Hartley explained that Councilmember Holdaway’s request had been made during the legislative session and that he had been invited to meet with them at the legislature. He added that they were willing to meet with him now.
Mr. Jeff Hartley explained that the proposed change to the legislation that allowed two councilmembers to call for special meetings had been requested at a county level. A discussion ensued. Mr. Greg Hartley explained the process and that the amendment would be reintroduced next year. The discussion continued. There was also a discussion about the invitation to meet with the consultants.       WORK SESSION1. Fire Station Discussion
Mr. Brim introduces Paul Kenney with CRSA and Lon Myers with the Orem Fire Department. He explained that they were working on an interim solution(house) to a full fire station.
Mr. Kenney reviewed the design and timeline of the interim Fire Station.
There was a discussion about the location of the firehouse and timeline. City Manager Eric Ellis explained that they expected to use the home for about five (5) to seven (7) years; after the new City Hall was completed, a new station could be built on the current City Hall site, and the firehouse could be sold as a single-family home.
There was a discussion about informing residents about the firehouse and its associated noise and about informing them when the firehouse would be on the agenda for approval.
Councilmember Cameron asked if the station would include EMS services. Mr. Meyers replied yes. He felt it would be good to get firefighters housed in the city.
Mr. Brim thanked Mike Olsen with Home Center Construction for his help with acquiring the property.      2. Water Masterplan and Wastewater Masterplan Mayor Fullmer turned the time over toPublic Works Director Naseem Ghandour.
Mr. Ghandour introduced Ridley Griggs with Hansen Allen and Luce.
Mr. Griggs explained what a masterplan was and then reviewed the Water Master Plan. There was a discussion about the purchasing of additional water.
Mr. Griggs reviewed the Wastewater Master Plan. There was a discussion about infrastructure and impact fees. Mr. Blakesley clarified, for the record, that Mr. Ghandour was current on engineering standards and impact fees and that they were being done well. The discussion continued. Mr. Ghandour reiterated that they would reassess the fees every five (5) years unless there was substantial growth, in which case they would reassess them sooner. The discussion continued.
Mr. Ghandour explained that he would like to meet with councilmembers to get additional feedback.
A short break was taken at47 PM. The meeting resumed at55 PM.  3. City-wide Parking Study Discussion Mayor Fullmer turned the time over to Planner Cache Hancey.
Mr. Hancey reviewed the parking study. A discussion ensued about the parking zones.
Councilmember Holdaway felt that parking issues were a development issue and that the city needed to change its tone. Mr. Hancey explained that developments were built to the current code, and the consultants would be presenting solutions. Mayor Fullmer added that locations with parking policies had helped solve some of their parking issues. Mr. Brim said that they had utilized their budget for this year and would have to wait until the next budget year. There was a discussion about the work being done.      4. Municipal Code Amendment TitleMunicipal Procedures
Mr. Blakesley explained his procedure to date. He noted that he had contacted Representative Abbot to ensure the ordinance was consistent with state law.
Mr. Blakesley reviewed a few of the changes suggested by Representative Abbot and others.       PUBLIC COMMENTS Mayor Fullmer opened the public comments session.
Resident Kim Cornelious, living in The Villas subdivision, felt that the topic of the fire station was a good thing. He expressed his concern with the contaminated land.
Resident Karen Cornelious, living in The Villas subdivision, expressed her concerns about the World Trade Center membership and staff travel.
Resident Keith Holdaway, who lives on Holdaway Road, expressed his excitement for the fire station. He asked about getting a cemetery in the city and proposed they use Gammon Park. He also expressed his concern about the World Trade Center and asked for answers about the Topgolf reimbursements.
Resident David Pearce, living in the Cascade subdivision, shared a story about a family member‘s experience with the Huntsman Cancer Center and thanked those who made it possible for the center to come to Vineyard City.
Resident Sherrie Kaye Miller, living on Holdaway Road, asked for a follow up on the cemetery that had been presented by the previous Heritage Commission.
Whitney Ostebo, living in the Le Cheminant subdivision, felt that it was good to see a council with diverse thoughts. She appreciated hearing from Jeff Hartley and felt they should have allowed the discussion about LRS and Vineyard’s relationship. She mentioned her discussion with Nate Hutchinson about Flagborough and PIDS and was trying to understand the process better. She asked about growth and water usage and wanted to see city incentives for conserving water.
Mayor Fullmer addressed the comments:Department of DEQ presentation – staff would follow up on those concernsEconomic Development and how it comes in and why we focus on it – it is to bring in amenities and diversify. She added that and how different cities need different things.Transparency website – is updated quarterly. Reach out to staff for more detailsCemetery – There were areas being discussed such as Holdaway Fields, Gammon Park, etc.Learning more about Economic Development – An Economic series would be starting on April staff will post a notice on social media.HCIMs. Ostebo’s comments – Mayor Fullmer suggested that staff work with her.       MAYOR AND COUNCILMEMBERS' REPORTS/DISCLOSURES/RECUSALS
Councilmember Cameron reported that she had heard about cemetery plans and that they were working on parking plans.
Councilmember Sifuentes reported a meeting tomorrow at Vineyard Elementary to discuss where children with special needs would be attending school. She also reported that they were working on parking, coordination with Utah City, Huntsman Cancer, and the Vineyard Connector overpass.
Councilmember Rasmussen reported that Vineyard Cares had its leadership dinner and suggested that people check out its website. The Community Garden had received its applications and should be receiving its fencing.
Mayor Fullmer mentioned that the tax incentive questions would be addressed during the Redevelopment Agency Board meeting following this meeting.
Councilmember Holdaway reported that he attended the Vineyard Cares program, learned more about it, and would like to prioritize it in the budget. He stated that he was excited to hear from Mr. Hartley and wanted to meet with councilmembers to understand the process for LRS and a potential conflict of interest. He mentioned they were working on a process (policy) for letter writing. A discussion ensued about the policy. Councilmember Holdaway felt that they needed to discuss Mr. Hartley’s involvement in LRS. Mayor Fullmer thought they needed to be careful when talking about people who were not present. A discussion ensued. Councilmember Holdaway expressed his appreciation for the staff. He noted that he still did not have the General Ledger and wanted to see the expenses in full. He wanted to go through a travel and staff expense policy. Mayor Fullmer asked about the request for the General Ledger. There was a discussion about Mr. Holdaway’s request. Councilmember Cameron asked about the City Council being over the budget and felt they should be adequately trained and not have to request the General Ledger. Mayor Fullmer explained the budget process. Councilmember Sifuentes asked if the General Ledger request would be a lengthy process. Finance Director Kristie Bayles replied that it would be a longer process if it were to be shared publicly. Councilmember Sifuentes felt that the council had not given staff all their budget goals. There was a discussion about the council budget process. Mr. Ellis responded to the General Ledger request. The discussion continued. Councilmember Sifuentes stated, for the record, that they needed to move forward with the budget. The discussion continued. Councilmember Holdaway read an email for the record from Tyson Plastow with the State Auditor’s office: “I would suggest you request:A download of Vineyard's General Ledger for the last years or so. This should not take a significant amount of time and it should tell you how funds are being used and transferred. Ask for a CSV file of it if you can.All of the City's Policies and Procedures. Again, this should be in one location and should not be difficult to provide.  I would also suggest you consult with legal counsel, perhaps at the League of Cities and Towns, to have them review the proposed ordinance. As I read it, it does not appear to restrict your access to information, but rather your access to staff.”   Councilmember Holdaway explained that he preferred meeting with more than just Mr. Ellis and the mayor; he wanted to meet with himself and Councilmember Cameron so there would be a second witness at the meeting. Mayor Fullmer stated, for the record, that every time they met with Councilmember Holdaway, they had another individual to ensure accuracy. When they met with him, they acknowledged that he had received the requested records. Mr. Ellis pointed out that he had repeatedly asked Councilmember Holdaway to respond in writing exactly what he was requesting, but he had yet to respond. Mayor Fullmer recapped the conversation. Councilmember Rasmussen requested that the council rotate through these types of meetings so she was included in the conversations.       STAFF, COMMISSION, AND COMMITTEE REPORTS      1.
City Manager Eric Ellis reported on department updates. ·       Building Department: They issued a Certificate of Occupancy for the Grove Park Stake Center in the Hamptons, hired a new inspector in training, that construction had started on the clubhouse in the Orchards and issued ten (10) building permits.Parks and Recreation Department: o   Parks: Water bottle fill stations were installed at Penny, Gammon, and Sunset Beach Parks, three staff members were certified as aquatic facility operators, and bathrooms and pavilion reservations for the parks would open on Aprilt.   o   Recreation: The Gold Rush race was a huge success. Nearly000 registrants signed up for youth spring soccer, summer rec programs were open for registration, and donations for the scholarship program started to be collected.Events: The Bunny Hop Egg Drop was being held this Saturday ata.m. sharp. Elisabeth Shelley was elected as the ARCH Commission Chair, and grant applications would open on MayPublic Works Department: They hired a new Public Works Technician and added an additional road connection with the Vineyard Connector extension. On March , the Utah Department of Transportation (UDOT) informed the city of improperly installed turn lanes and requested the city obtain easements so they could reestablish them. They received a $25,000 grant from Dominos for snow removal equipment. Engineering: The team met with Orem City to discuss improvements on0 South. Orem, Vineyard, and UDOT were applying for a Safe Streets Grant to improve the Geneva corridor. Solar-powered lights were being installed at Grove Park by the basketball court, and the bike and scooter racks were expected to be installed in April. Central Utah Water Project (CUWP) is upgrading their wells on0 North, which would last about ten (10) weeks. The city-wide pipeline project and snow removal operations continued. Finance Department: The budget calendar was available to council and staff.       CONSENT ITEMS1. Approval of the March,24, City Council Meeting Minutes2. Award of Landscaping Maintenance Contract3. Award of Parks and Recreation Masterplan and Impact Fee Analysis Task Order4.24 Town Hall Schedule
Mayor Fullmer called for a motion.
Councilmember Sifuentes asked to pull items3 and4 for discussion.
Motion:COUNCILMEMBER SIFUENTES MOVED TO APPROVE CONSENT ITEMS1 AND2 AS PRESENTED.COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY.
7.3 Award of Parks and Recreation Masterplan and Impact Fee Analysis Task Order Parks and Recreation Director Brian Vawdrey gave a brief overview of the request for a Parks and Recreation Master Plan. The impact fees were discussed.
Councilmember Cameron asked what areas the Master Plan would cover. Mayor Fullmer replied that the city would be responsible for any public space that had yet to be programmed. She asked if they could include cemeteries in the impact fee analysis. Mr. Blakesley explained the differences between cemetery plots, land use, and impact fees. Mr. Brim added that this plan would consider the community's needs.
Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVED3. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY.
7.4.2024 Town Hall Schedule There was a discussion about the dates for holding the town halls and council attendance. Mr. Ellis explained that the Community Development team would run these town halls. Councilmember Holdaway stated that he was okay with staff giving short presentations and then allowing the council to receive comments from the public. The discussion continued about the types of town halls and the dates: Tuesday, April; Thursday, June; Thursday, July; Tuesday, September.
Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE4.24 TOWN HALL SCHEDULE THE TOWN HALL SCHEDULE WITH THE CHANGE OF DATES TO THE THIRD THURSDAY IN JUNE AND JULY AND APRIL AND SEPT ON THE THIRD TUESDAY. COUNCILMEMBER CAMERON SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY.       APPOINTMENTS No names were submitted.       BUSINESS ITEMS No items were submitted    .  CLOSED SESSION No closed session was held.    .   ADJOURNMENT
Mayor Fullmer adjourned the meeting at28 pm.     MINUTES APPROVED ON:    April,24     CERTIFIED CORRECT BY:      Pamela Spencer, CIty Recorder
Are we, are we ready? All right, we are going to go ahead and get started. Today is March 27th, 2024. The time is 6:00 PM and I'm 00:00:01
going to go ahead and start our Vineyard City Council meeting. We'll have council members sequences, give us an invocation and the 00:00:07
Pledge of Allegiance. 00:00:13
Hi dear kind Heavenly Father, We are so very grateful for this wonderful spring day. We are grateful for the wonderful city we 00:00:22
live in and the wonderful people we have here. Please bless us, help us work together towards common goals that we can we can 00:00:30
figure out ways to improve upon our processes and that we can be inspired to know what's best for our city and. 00:00:37
We're so very grateful for. 00:00:46
The many blessings we have here. 00:00:49
We're grateful for our freedoms and for the people willing to serve our country. Please bless and watch over them and their 00:00:51
families. Please protect them. And please watch out for those who. 00:00:56
May need some special blessings and. 00:01:01
Some special attention. Please help us know how to serve them and help us in tune to be able to know how to. 00:01:04
Be the support they need. 00:01:11
Please bless and watch over us this evening with safety and common courtesy to one another. And we say these things in the name of 00:01:13
Jesus Christ, Amen. 00:01:17
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, 00:01:25
indivisible, with liberty and justice for all. 00:01:31
All right, we'll go ahead and start out with our audit, our fiscal year 2022-2023 audit report and Spencer hits hints from 00:01:42
Guilford and Stewart will be presenting. 00:01:47
Happy I could start this. 00:01:56
Didn't sound like it, but. 00:02:04
All right, just give us a moment. 00:02:10
Yeah, I wouldn't want anybody not to hear me so. 00:02:20
As she introduced me, my name is Spencer Hency. I'm one of the audit partners at Gilbert and Stewart Cpas. We're the independent 00:02:25
auditing firm that was hired to perform the audit for the fiscal year 2023. So I'm here to just present that and then. 00:02:34
Kind of go over a few things that that we found and and saw during that process and then answer any questions that you may have. 00:02:43
So there are a few new faces here that I see so I do kind of want to just go over a few things first being. 00:02:50
We are an independent audit firm. We do come in and look at certain things and do certain testing and evaluate and assess certain 00:02:59
things, but. 00:03:04
Because we're independent, we're not involved in all the processes and decision making that happens here at the city. So there are 00:03:11
questions, there are certain things that. 00:03:14
You may want to have or need to get into more detail. That's something we can definitely do at a later date. But yeah, I just 00:03:19
wanted to point that out, the word, the independent firm and kind of go over a few things. So I don't know if you all have that 00:03:25
auto report in front of you. I won't bore you by getting into everything because there's a lot in here. 00:03:32
Nearly 70 page document, but there's there's three main reports that I wanted to discuss and go over and really do summarize and 00:03:40
hold everything that we do as an accounting firm and what you'd be most interested in as the council so. 00:03:46
The first is just independent auditor's report. So you'll see there at the top that second paragraph down under opinions. So in 00:03:54
our opinion, the financial statements refer to above present fairly in all material respects the position of and it goes through 00:04:01
all the different funds of the city. So that sounds pretty non exciting and it kind of is non exciting, but that's exactly what 00:04:09
you want as the city. That is what you would call your unmodified opinion, which means. 00:04:17
Your clean opinion or one that we didn't have anything that would make us have to point something out or disclose. So that's what 00:04:25
you want to hear as a City Council. So as you go through that report, if you go to that second page there, there's this, there's 00:04:33
some bullet points there. And this really does summarize what we do as the audit from to arrive at that opinion. So we're 00:04:40
exercising professional judgment, we're identifying and we're assessing the risks. 00:04:48
I know we kind of had a changing of the guard finance director's position there during the audit. Everybody stepped up and did a 00:05:34
really good job and we were able to move through that. So, but in a whole that's what we do as an audit firm to be able to form 00:05:40
and get to that PIN. So that's the good thing. 00:05:45
After that report, there's a section called the Management Discussion and Analysis. 00:05:52
This is the really good section to turn to if you want some general understanding of what happened during the year. It's not 00:05:58
nearly as boring as reading the notes and it's not nearly as confusing as reading the financial statements. So it's a good place 00:06:05
to go to on that. On Page Six there, I just kind of wanted to point out under those financial highlights. 00:06:13
Each one of those bullets says these different areas increase by an amount. 00:06:22
Without getting into all of those, that's again what you want to see. You want to see a city and also the business activities and 00:06:29
those different funds, you want to see them increasing and moving in that right direction. So those are and and we can get into 00:06:34
all those if we want to. But as a whole as a, as just pointing out those highlights, those are the good things. That's what you 00:06:40
want to see. 00:06:45
As you move through that management discussion and analysis after that, you'll get to the actual financial statements. 00:06:52
There's a lot of numbers here and it can be very confusing, so I do want to just point out the most the statement that seems to 00:07:00
make the most sense and the statement that you're probably the most concerned or care about or maybe would want to look at. 00:07:06
Start on page 19. These are your fund statements. So they're going to go through the governmental funds, but then also each of 00:07:15
your business type funds, your water funds, your fund, all that different kind of thing. This is this is this is done in a way of 00:07:20
accounting that you're probably most used to seeing. 00:07:25
If you're looking through something and you want to know what the detail behind your debt schedules and all that kind of stuff, 00:08:03
they're all gonna be back there. So, but those notes will give you a lot of the answers and give you all any of the answers that 00:08:09
you maybe have questions to. Or if you can't sleep one night, you could definitely pick that up and that'll do it for you. 00:08:15
So. 00:08:21
After the notes section. So that first report is kind of the main thing that we do. The second thing that we. 00:08:23
That we do and we issue another report on it if you go through the back there on page 58. 00:08:31
I mentioned in the process of getting that, performing that opinion on the financial statements, One thing that we have to do is 00:08:38
look at and evaluate and then test internal controls here at the city. Internal controls are very important for any organization. 00:08:44
But so that's one thing that we have to do. So we issue this report, you'll notice kind of in the middle there. It's it's 00:08:51
important to point out that as an auditing firm, we don't issue an opinion. 00:08:58
On the effectiveness of those internal controls because. 00:09:05
Frankly, it would just be impossible to ever do enough testing to understand that. But we do. We do a lot of testing, we do a lot 00:09:10
of sampling, we do a lot of walkthroughs, all those kind of things to be able to. 00:09:16
Form that opinion on the financial statement. So it's a very important part. But I do want to point out that we don't issue an 00:09:23
opinion on those internal controls at any point, but we do look for two big things which are deficiencies and material weaknesses. 00:09:30
Those would be very bad, obviously, and they would cause us to not be able to give that clean opinion on the financial statements. 00:09:38
And during our testing we didn't find any of those. So that's again the second thing that you want to hear as a City Council, 00:09:42
which is really good. 00:09:47
The last report, this is the report that say that Utah has us do the report on the state compliance that's on page 60. You'll 00:09:52
notice there's looks like six different items this year. We we rotate each year which areas the state wants us to look at so that 00:09:59
that list will change from year to year. But so this last year we looked at these six different areas. The state gives us exactly 00:10:05
what they wanted to look at the procedures. We only went through all of those as we did go through those, we did have one finding 00:10:12
on that. 00:10:18
But as a whole in the in terms of material respects, there wasn't anything of big concern. But in the governance letter, you'll 00:10:25
notice that we did disclose that there was a fund balance finding. 00:10:31
For those of you that don't know what that means or don't care what that means, in essence, with the idea in mind that that 00:10:39
governments are supposed to run lean, right? They're not supposed to charge more money than for the services they're doing it. The 00:10:44
fund balance is the way that you kind of watch that and maintain that. So a city can maintain a fund balance up to a certain 00:10:48
amount. 00:10:53
And if they get over that amount, then they're supposed to either if it's for capital projects moving to capital projects on or if 00:10:59
they're supposed to spend on a different project, do another project, whatever the case may be, so that fund balance can't get too 00:11:03
high. So in other words. 00:11:08
The city had more money that came in than they spent. So it's not the worst finding to have, obviously, but it is one that we 00:11:13
still need to disclose. And you'll see that in that government's letter. That's a separate report that was attached to it. Can I 00:11:18
interrupt you? 00:11:23
This is the same thing last year. Can you tell me by what percent we're over? Yeah. So in that report. 00:11:30
I don't have the exact percentage, but we're over. You're over by $435,000. 00:11:39
So looking at what the fund balance was, they could back into what a number probably is. 00:11:45
Yeah, you're over a decent amount because your total assigned fund balance is just about 3.9 million. So but I could get you back 00:11:56
on the actual percentage. But it is the problem is what the state's going to want to look at is, is that number growing or is it 00:12:04
getting smaller? Well, and it sounds like it's growing because last year we were barely over like it was like point something 00:12:12
percent I think yeah, that you were at 17,000 a year before. So you know from 17,000 to 435. 00:12:20
So. 00:12:28
And the way the state, if it's a continuing problem, then you have to set up a corrective action plan on what you're going to do 00:12:29
to fix that. And how long would it take to be considered a continuing problem like next year? 00:12:36
Can I speak, Christy, do we have a plan in place that we've already been working on for this or since this came from last year? 00:12:46
The probably the easiest solution would be moving that to the capital project fund, so it's only the fund balance of the 00:13:24
governmental fund. 00:13:27
Our firm's doing close to 30 cities and towns and I don't know the exact percentage, but the majority of them are in the same 00:14:37
boat. 2023, there's a lot more money coming in that was going on in a lot of these places. So it's not that you're like 00:14:42
completely. 00:14:46
The redheads debit Kyle over here. We're doing something wrong. Like that's the kind of thing that happens and it's not the worst 00:14:52
problem at the end, but just to be aware of. That's the thing. That's the direction we're buying you. 00:14:56
Thank you. 00:15:02
Christy, can you give us updates on that as it progresses? 00:15:03
Absolutely. Thank you. 00:15:07
When you say that there's no issue of opinion on internal controls, are you talking about the rules of like travel, gas, food, all 00:15:13
that, like internal controls of how we spend our money? You guys don't get into that? Yeah, no, we get into it. We get into it to 00:15:20
test and look at different things so we can form an opinion on the financial statements itself, but we don't issue internal 00:15:27
control opinion, meaning like we do what we do with financial statements, but we do test all those things. 00:15:33
We test them through our disbursement samples, we test them through questionnaires, through walkthroughs, all those kind of 00:15:41
things. We will look at all those things to help us find or identify any significant deficiencies or material weaknesses. So and 00:15:48
if we don't find any of those, it doesn't affect the opinion on the financial statements, right. So if we say that we're going to 00:15:55
spend 50,000 in travel and we stay under that in Europe of the opinion that it's good, we follow the budget. 00:16:03
Yeah, that's like that. 00:16:10
Now, one thing with internal controls, I think it's very important with. 00:16:14
With the city this size, it's not a question of if something's happening, there's probably something happening and internal and 00:16:19
auditors oftentimes get this idea that we're going to come in and we're going to find everything, right. But we don't. And there's 00:16:25
often times that there are things happening, but those internal controls are what mitigate that risk and are extremely important. 00:16:32
So that's why we look at the processes of them more than we maybe get into every single thing. So if there's good processes, good 00:16:38
controls, good oversight. 00:16:44
Then that allows us to be able to give an opinion on the financial statements. 00:16:51
All right. Any other questions in accepting this report? We're just accepting it. We're not saying we agree with it. We're just 00:16:56
saying you turned it over and handed it to us, right? 00:17:01
That's like that. 00:17:08
Thanks for handing it to us. Yeah, no problem. 00:17:11
OK, awesome. Thank you so much for your work and for collaborating with our team and for all the diligence you guys have put into 00:17:15
it. We really appreciate it. Thanks for being here. All right. 00:17:20
We'll go ahead and move on to our Oh yes, let's go ahead and make a motion. I apologize. 00:17:25
I need a motion. 00:17:32
I move to accept the audit report as presented. 00:17:36
Thank you, Marty. Can I get a second second? First by Marty, second by Amber? Any discussion? If not all in favor? Aye. Any 00:17:38
opposed? 00:17:43
All right, we'll move on to our next agenda item. This is a government consultant legislative wrap up if you guys want to come up 00:17:48
and introduce yourselves. And we look forward to learning more about our legislative session this year. 00:17:56
Great. Thank you. It's good to be with you all again. 00:18:07
My name is Jeff Hartley and my brother Greg Hartley were business partners in our lobbying and government relations consulting 00:18:11
firm. And since we haven't met all of you formally face to face, I'm able to do it. Just a minute of background on each of us. 00:18:18
I started working in in government relations or in and around government back in. 00:18:28
1995, I worked in Washington for about 10 years. I worked for the United States Senate, United States House and then made my way 00:18:34
back here in about 2006 and was the executive director of the Republican Party for a year and in 2007 started doing government 00:18:41
relations consulting and lobbying and I've been doing that ever since. Our firm is this slide that's currently up there there 00:18:48
shows. 00:18:55
We've represented. 00:19:03
A number of counties and cities in the past, as well as a lot of corporate clients including blue chip names in Utah business, so 00:19:04
and all that. Greg introduced himself briefly. 00:19:11
So which one's working? I'm Greg Hartley, and I've been working in Utah government politics since 2000. So I worked in Governor 00:19:19
Huntsman's office, I worked at the governor's office, economic development, I spent four years as Chief of staff. He's a House of 00:19:27
Representatives and I've worked on numerous political campaigns. I've worked in house for various companies doing government 00:19:35
relations work. And join Jeff back in about 20/18/29. That was 2019. 00:19:44
And we're partners and as you can see have a right variety of clients, government and non government and nonprofit so. 00:19:52
So we're going to just walk through a few slides to give you an overview of the legislative session that just ended and then happy 00:20:04
to take questions it. So I'm Morgan, are you running that? 00:20:10
So yeah, we'll go the next one on. 00:20:17
So in Utah, as, as all of you probably know, our legislative session, our legislature needs for 45 calendar days, unlike many 00:20:19
states that can extend that or go into overtime. Basically our constitution requires that after on day 45 of midnight, they 00:20:27
adjourn. They do occasionally have a special session where they'll go back into session where they they can pass bills and, and, 00:20:34
and pass budgetary items. That's rare. 00:20:41
It didn't happen last year. One is anticipated this year. 00:20:49
But other than that, the legislature needs every 3rd week, typically the third week of each month in what they call interim 00:20:52
sessions, where they're, they're working sessions, but they're not, they don't, they can't pass or can't pass bills and they can't 00:20:59
spend money. So that's only done during the 45 day session, which is why that's so critical and so busy. As you've probably seen 00:21:07
in the press this year, there were there were significantly more bills in the past. 00:21:14
And it makes it challenging to track everything. And frankly, it makes it challenging for so much that there's even good bills 00:21:23
written in the amount of time that's that's allowed. So the governor made a statement at the end of the session that he wishes 00:21:29
that the Legislature would take it back a little bit and not have so many bills in a single session because it's too hard. 00:21:36
To manage all of the chaos that goes on. But it is for, for as chaotic as it is, it actually is it, it has some efficiencies to it 00:21:43
and it, and it, it requires legislators and, and government employees in the executive branch and those who who track the 00:21:51
legislation work on legislation to be efficient. So. 00:21:59
Something more in the next slide please. 00:22:08
So working with the city administration, we've we've identified priorities going into this session. One of them was and always is 00:22:14
infrastructure. As your city is growing so fast, the ability to move your citizens in and out of the city efficiently is. 00:22:22
Is critical. 00:22:32
We've had good success in the past few years in getting infrastructure. 00:22:34
Funds from the state and has has been touching above its weight class in terms of getting rail stops and getting Rd. funding this 00:22:40
year we had identified. 00:22:46
The the need for a couple of critical projects, including. 00:22:55
Getting 1200. 00:23:01
Overpass funded. There's a specific state fund for rail crossings. It's it's money that is dedicated for high cost. 00:23:05
Crossings of of. 00:23:18
Rail main lines. 00:23:21
In some you can't always, you can't always have a surface crossing and their safety issues come into play. And years ago the state 00:23:23
set up a fund specific for that purpose. And so we we helped tap into some of those funds to provide some money for part of the 00:23:30
cost of the overpass that's going to be needed on on 12th. 00:23:37
We also worked on the the funding to help get the husband Cancer Center that's coming here, which by the way, is something that 00:23:45
that the city should be quite proud of this that state was very impressed with the presentation that was made in the in the 00:23:51
offering that the Huntsman. 00:23:58
Cancer made it was a it's a big deal for the state of Utah, something that states very proud of what they've been doing up by EU 00:24:04
And they they need is obvious to expand what they what they can offer to the people of the state. And this center is going to be 00:24:10
it's going to be a key for everyone in the state. And I think it's an honor to have a house here in your city. And I think the 00:24:17
state feels so and it feels that way. And as evidenced by the money that they want to spend to support that, it's a fraction of 00:24:23
what's going to cost to build. 00:24:30
But it's it's cost that is true infrastructure that's needed to help make that possible. 00:24:37
And then we. 00:24:43
Other things that we're always working on in terms of corridor preservation, the ability again to officially move people your city 00:24:45
is uniquely. 00:24:49
Situated with rail and the and the UP main lines that that trap you on the West side of. 00:24:58
That line make it hard to move people as your city grows it the roads that the roads that work 10 years ago to can accommodate 00:25:06
populations and the traffic that you have today. So the ability to efficiently move people through identify corridors is important 00:25:13
and one of the bills that Mayor Fulmer was really involved with. 00:25:19
Given her experience serving his with UTA was HP 430 by represent Kent perrucci and that. 00:25:27
Changes the approach of how UTA looks at. 00:25:39
Expanding into areas that are currently not served or underserved and the ability to have Transportation Commission funds to 00:25:43
identify corridors and to do the study work that's needed to to move this course into a position where they can get funded and get 00:25:49
built out and move people. So next slide please. 00:25:55
One of the ongoing challenges the last three or more years, but really critically the last three years beneath ongoing issues with 00:26:06
the Pacific Railroad and the traffic along the main line and the railroads desire to. 00:26:16
Store have storage, they currently want 4000 linear feet of track storage for cars that sit on until they need them. Railroads are 00:26:27
unique in the, in the United States. They have, they have rights to predate our statehood and they have rights that, that Trump's 00:26:35
a lot of the state rights that that the state of Utah and, and the city has. And because of that, they're tough to deal with and 00:26:42
they know it. And so they're, they're really hard negotiators. 00:26:49
A few years ago, though, they. 00:26:57
They were given a relief one year at a time from that going into effect. And so they've been they've the last two years they came 00:27:33
back to the legislature and asked if they could have another year extension and not have that take effect because that would cost 00:27:40
the road significant amount of money. The state has given them another year buffer time as long as they were cooperating well and. 00:27:48
And there are three or four critical areas of the state where they were supposed to have better cooperation and better improve 00:27:58
better behavior. And that included Vineyard. And we were during the legislative session, a bill was passed to give them another 00:28:05
year of buffer, another year of working time before that would go into effect. And we were asked if on behalf of in your city, if 00:28:13
in fact they were negotiating in good faith so that they because they would be willing to give them another year. 00:28:20
But where they put that storage is where they're going to have that 4000 feet of storage or the, the volume of storage they need 00:29:00
for cars to service this the Utah County, their Utah County clientele is, is going to be tricky. And there are a couple a few 00:29:07
different solutions that we've been working on with other stakeholders to identify areas that are there aren't in the middle of 00:29:14
your city. Because 4000 feet of a storage track alongside the mainland that already runs would create all kinds of congestion. And 00:29:20
if any of you ever been downtown. 00:29:27
Salt Lake City, Oregon, when they're bumping train cars off one at a time, you can wait for hours until the train A unit trains 00:29:34
100 cars long, finishes unloading cars so it can move on. And that kind of congestion would be really impactful to the city. So 00:29:40
we, we want to keep that pressure on. We appreciate the state keeping that pressure on. And, and that's been that's been a good 00:29:45
effort. 00:29:51
As we mentioned, we were, we were successfully getting $10 million for that, for that overpass and went through, went through the 00:30:01
channels starting at the beginning of the session to put those funds in place and we're grateful that the state was willing to put 00:30:08
that money in. 00:30:14
Senator Grover, your Senator, Representative Al Peterson were critical in getting that done and and that should be helpful to the 00:30:23
developer. As I said, it's a third, I think of the total cost or maybe less than 1/3, but it's it's a contribution that helps. All 00:30:29
right, then the cost of getting that done and that's needed for the hospital Cancer Center. So that's as well as the community 00:30:36
that's being built around there. Next slide. 00:30:43
As as mentioned that besides husband Cancer Center that was mentioned in the states putting a lot of money into that ongoing money 00:30:56
that would help with that research. The partnership between the city and Utah Valley universities also important your acceptance 00:31:04
of their expansion has been welcomed by the state and the state considers the city good partner and that that ongoing funding as 00:31:12
well. That school will will grow and and in your city and but what what they're going to be doing and. 00:31:20
The vastic raise and things like this school offers beneficial for your kids and all of our kids. So that's helpful. Next slide. 00:31:28
The statements and big things this year in terms of appropriations, they did put a lot of money into transportation. 00:31:38
Unfortunately, Utah County is now also committing funds to to transportation, which there was a lot of resistance for a long time 00:31:45
in Utah County to help fund some of the needs on moving people through the county. So the county is working well with the state 00:31:52
and partnerships and matching funds to to put funding together, but there's a big chunk of money put into transportation and. 00:31:59
That that goes statewide, but a chunk of it goes to the county and. 00:32:07
And some of that will be beneficial. 00:32:11
To the city where they're where the county roads come through a vineyard, um. 00:32:13
Transit is always a big deal and the ability to get transit funding for Utah County is also challenging and hasn't always been 00:32:19
available. Utah County has always been welcome to transit. There been lots of transit flights in the past in this county. 00:32:25
And things that the things seem to be moving forward in a in a smoother and better way. Now one of the significant investments 00:32:33
that the state made this year was a $50 million into the point of the mountain transit stop. That's a big deal because the ability 00:32:40
to to extend transit on the West side of of Utah County. 00:32:47
It is benefited by that transit stop being built at the point and so if in the future if it's determined that there should be. 00:32:55
A light rail line that runs from the point of the mountain to Provo Airport, which is being discussed and is of interest to a lot 00:33:03
of people, especially those involved with the Olympics. For that to move forward, that point of the mountain stop was pretty 00:33:08
critical. So that's helpful. 00:33:13
In addition, the Governor's Office of Economic Opportunity is looking at market capacity studies to see where where future growth 00:33:20
could be handled well and where it matches well with the states investment into transportation funds as well. A lot of the 00:33:27
housing, a lot of the housing bills that have passed in the last few years in the at the legislative level have been tied to 00:33:34
transit and tried to cities willingness for to zone for density and for transit. 00:33:41
Go along with those plans that is important to the state of Utah and how they allocate funds. Vineyard has been a good partner and 00:34:22
is considered a good partner by the state of Utah. You all have embraced things like HRC before HRZ was cool and and the state 00:34:30
recognizes that and his as mentioned, Vineyard is one of the better planned communities that has brace density so. 00:34:39
That's a positive thing from a state to city relationship perspective. 00:34:49
And so anyway, there's there's a lot of, a lot of investment going into transportation and and the ability to move our growing 00:34:55
population efficiently. 00:34:59
Next slide. 00:35:04
So just to highlight a few of the bills that we were that we were following this year. 00:35:09
The housing, like I mentioned, the housing transfer and transit investment funds that is continuing to be modified and to to grow. 00:35:16
The state has recognized that it was as these things were set up. They weren't perfect and they probably took them every year for 00:35:23
at least a decade to get them right. But again, vineyards have been recognized as a city that cooperates. It's not always wrinkle 00:35:31
free and there are times when we hit a speed bump. 00:35:38
Or wrinkle, and we've been successful in being able to help the city smooth some of those things out. 00:35:46
And when the state, for example, didn't recognize that they've been done what it needed to do for workforce housing. And so I. 00:35:51
SP till it was a continuation of that program. SB4HP430 was bill that I mentioned earlier by Represent Ferrucci that that expanded 00:36:04
what what UTA can and should be doing in terms of servicing communities that are underserved or aren't served. And then 00:36:11
transportation funding of Windows HP 488 and that's where the that was a transportation funding bill that went that was written 00:36:18
that included the rail corridor funding. 00:36:25
Next, next slide. 00:36:33
We we work closely throughout the legislative session and before. 00:36:42
The must building up to it as well with it utility of cities and towns. There are things for the league is very good at they they 00:36:47
track 25 to 30% of the bills that are run every year affect cities and they track them and they they take position on them. But 00:36:53
those those permissions almost always align with the physician that Vineyard city needs but not always. And there are there have 00:37:00
been times when the league of cities and towns have taken a position that didn't align perfectly with what Vineyard needed 00:37:06
because. 00:37:13
The link represents so many cities and represents so many larger cities. And so there occasionally we have to position Vineyard 00:37:20
uniquely and alongside with the leak position has been this year. We worked pretty closely with the league on a few things to make 00:37:27
sure that that the bills that were advancing were done in a more cooperative effort in the past few years, year, two years ago and 00:37:35
three years ago there was there was a lot of hostility and tension between the league and legislators and. 00:37:43
The legislature was really trying to force. 00:37:51
Square pegs into round holes with cities. 00:37:54
But it was done because the league had taken positions of, no, you can't tell us what to do. No, you can't. No, we won't. And at 00:37:57
the end of the day, I mean, this valleys are subdivisions of the state, of the state told them, yes, we can. That kind of tension 00:38:03
created for legislation that wasn't, wasn't perfect. It needed to be cleaned up this year where there's a much more cooperative 00:38:09
effort made. But we worked closely with Cam Deal and his team. Occasionally there are things that they they're they get tapped 00:38:15
out. 00:38:20
And they they aren't able to push anymore on issues. And then we're able to help carry water a little bit and and advance ideas 00:38:27
that that, but we can't go any further. 00:38:33
So, so next slide please. 00:38:40
This is an example of when I mentioned that the state had misunderstood what what the city had done and had said that the state 00:38:44
didn't qualify for one of the housing programs at the state that the city definitely shouldn't qualify for. And it was just a 00:38:52
misunderstanding that we were able to get cleared up working with your staff. And sometimes it just sometimes we have the ability 00:39:00
because we understand who the players are and how state government works, we're able to drill down and get things fixed. 00:39:08
Pretty quickly and we're always happy to be able to help your staff as they struggle with state programs. 00:39:17
So that's it if you have, if there are other questions we can answer those and if not, we appreciate being that. Thank you. Are 00:39:25
there any questions from the Council? 00:39:29
I want to make a statement. 00:39:36
I ran for office to meet you, Mr. Hartley. 00:39:40
I'm sorry, My name is Jake Holdaway. I think you know who I am. I, I ran for office because I wanted to meet with you guys. 00:39:45
And. 00:39:53
Well, you guys tend to be out of the family is wrong. 00:40:00
You should have never sued that Ben have it for this. This is outside. 00:40:04
I have a question. Hold for one second since this is hold on one second, Jake, since this is not before us and it involves a 00:40:12
personal matter. 00:40:17
Please hold while I ask Jamie a question. 00:40:23
As this might be a personal matter, is there? 00:40:27
Something that's not relevant to this city. 00:40:35
Ben Abbott is not a member of our community. 00:40:40
You might be able to talk in just a minute. I'm just going to clarify something with our legal counsel. OK, Thank you. 00:40:45
So at the end of the day, Mayor, you hold the gavel and if there are comments that are out of line, are not related to the 00:40:52
presentation, you can. 00:40:56
Focus the conversation on. 00:41:01
A question, I guess for council member Holdaway. I I think the mayor's asking whether you have a personal or a family financial 00:41:05
interest in the in the topic that you're bringing up. No, no financial. OK. Just the way in which you have a do you have a real 00:41:13
estate interest in it? No. OK. Yeah, there's nothing. No, it's just the freedom of speech and the City Council. We should be. 00:41:22
Protecting the Constitution of the citizens of our city and others. And I just want to make sure as someone that represents our 00:41:31
city, I just wanted to bring that up. 00:41:35
Since we're talking about the city. 00:41:41
I asked about a month ago to meet with you. 00:41:44
Before the legislative session to come down here and answer some questions. So we some of these that I'd like to go over. 00:41:48
I know I was told I had to go up there and talk to you on the council to be able to do that and we paid a lot of money to be able 00:41:56
to answer questions and I don't want it to get emotional. 00:42:01
But a lot of citizens place their vote in need to get to the bottom of some questions. 00:42:06
And I've begged for the ability to answer, to ask those questions. 00:42:14
I feel like I've been professional in the way in which I've tried to conduct myself to get to the answer, but yes, I've been 00:42:20
denied. 00:42:23
And I want to understand the relationship that you have in terms of conflicts of interest between your ownership stake in LRS. I 00:42:29
want to understand when that was disclosed and whatnot, because you still represent Vineyard City and for the foreseeable future, 00:42:35
until votes change, you will. 00:42:41
And I don't want it to be a hostile relationship for the next month or anything but. 00:42:48
You know, we were elected in in November. You know, I was. I'm only going to speak for myself. 00:42:54
But a legislative session happened during my entire time. 00:43:01
While I was in office and um. 00:43:07
To be able to be denied while you represent our city, to be able to speak with you. I, I just want to make sure that's publicly 00:43:12
known. 00:43:15
#2 I know that there's an effort, we're going to talk about public meetings and everything like that, but to receive phone calls 00:43:19
that we're passing or I just want to ask you a question, were you involved in in legislation to try to minimize the ability for 00:43:25
two council members to hold a public meeting? 00:43:30
Would you like me to explain that? Yeah. 00:43:37
Do you want to answer both questions or? Yeah, Well, yeah. So first of all. 00:43:39
There was a request made for us to come down here during a legislative session. 00:43:46
And be with you during your City Council hours. But we're at the state Capitol. 00:43:51
When you're making mischaracterizations about the utility project offering to give you more information than you had, and I never 00:44:31
heard a response. So it's not like I had been hiding from you or refused to meet with you. That's not true, but I'm happy to do 00:44:36
that. You know, whenever we can set that schedule. Secondly, to the questions you asked about two members of the council having a 00:44:42
special meeting, right? 00:44:47
Other counties that weren't bad actors or other city or the cities of the room centered the length, the language that you're 00:45:31
referring to that we tried to get put into a bill that we pulled back at the request of revenue. Nelson Abbott, because I don't 00:45:39
think he understood it. It was drafted by the League of Cities and Towns and it was drafted to ensure that no powers would be lost 00:45:48
by council members. And all it did was require that a municipality shall adopt the practices of the. 00:45:56
The processes by which special meetings can be called, it wouldn't deny the ability to call a special meeting. It wouldn't impede 00:46:04
that at all. All it said was the city, any municipality, a city or county shall adopt what those rules of the road are so that you 00:46:10
all know how that works. That's all it would do and that's all it would have done. And the bill sponsor was happy to put it into 00:46:16
the bill, but at the request of Representative Abbott, it was excluded from the bill. But next year it will be included in 00:46:22
legislation and it will pass. 00:46:28
Because it it's it's good policy. And the fact that it didn't exist before was surprising to pretty much everyone we talked about 00:46:35
it. 00:46:38
That's a completely different story than what I heard. So did anyone in our city reach out to you to influence that bill? I was 00:46:43
aware of that. There were special meetings being being called in the city in the legislative session, correct? I just want to 00:46:50
know, did anyone in our city, the mayor, anyone reach out to push that legislation? And no one pushed the legislation. OK. I 00:46:58
talked to the league about about about that language and how it wasn't just a county issue. 00:47:05
And as I said with the league and their attorneys, we came up with language that would that would protect your rights as a council 00:47:13
member, that it would also clarify that there need to be rules about divided by the by the body. 00:47:19
Well, the language, I I did completely disagree with the language of the bill. The language would have put it so that the majority 00:47:27
of the City Council could set forth the rules and that there would need to be a vote. The state would be telling them that they 00:47:35
would need a majority vote or to put forth that in and where it currently stands, it changed it. And obviously Representative 00:47:42
Nelson was concerned about that, reached out to us and that's why we got in our car to drive up there and advocate for it. 00:47:49
We pulled it back and said that's fine, it'll happen next year though, because now that people are aware of it, that's bigger than 00:48:39
just the city. It's it's a city and a county issue that's statewide. I disagree with the characterization. Cam at the League of 00:48:45
Cities also felt at the time that it would adjust the minority rights of the City Council member and therefore they backed off it 00:48:50
as well. 00:48:55
Not true. They didn't back off of it, but if I could, I spent three weeks negotiating the Open Public Meetings Act with 00:49:02
Representative Dunning in this entire session when he found out that one of our clients. 00:49:07
That you guys represent the entire body. You don't just represent three of us. And so for me to find about it out about this in a 00:49:59
roundabout way and I have to get into my car and say drive all the way up there and say, hey, look, we need to defend our minority 00:50:05
rights. Wait, I'm just gonna clarify a point just of how laws are made here. Laws are always made by the majority of the council. 00:50:11
And so it doesn't change things. So as we bring forth procedures and parameters, which in the last meeting you, I mean in meetings 00:50:17
before this you had. 00:50:23
Discussed openly with the council that you were willing to set those parameters and that we would decide them. As a council, we 00:50:30
would follow the exact same process. I think as we talked to the league and we came to understand, we recognize that we could set 00:50:37
those parameters outside of that. And so we'll continue to move forward. But I don't think this is a relevant discussion because 00:50:45
that that the 14 words don't change the way that we process and work things in government. We always vote by the majority. 00:50:52
True, but things can be put and brought forth as LED as to be talked about by a minority. And that's what we're trying to protect. 00:51:01
We're not trying to change the majority ability to vote. Absolutely. And when you agree to set parameters and it has to come to 00:51:07
the table of the council, then you have to work with the council. And I think it's been fair as you talk to the rest of the 00:51:13
council that that's what's going to move forward. We now understand what our government consultants were doing for this particular 00:51:19
bill and I think that. 00:51:25
You understand who the representative is at this moment, and you can express those opinions at that time. 00:51:31
OK. So just in closing and I'm done with that topic, you do agree to come back and answer questions in a public meeting on the 00:51:36
things that I need to do. Yeah, anytime. Thank you. In the next 30 days or so, just in a time frame with the mayor agreed to the 00:51:41
agenda. 00:51:46
That's fine. Yeah, I'm happy to do that. 00:51:52
OK. Thank you. 00:51:55
And I don't want it to be contentious, But there's, you know, you're acting like we've been dodging you. You've never once called 00:51:58
us. You've never once reached out to us. You had an open invitation to come up to the capital. We had others that came up to the 00:52:03
Capitol and met with us around the interview. 00:52:08
I think what's appropriate is that we've already discussed this in a prior meeting, that the invitation was extended and that 00:52:13
other council members went there. We appreciate that you're being amenable to the request of the council person as a council will 00:52:18
discuss them in the future. We really appreciate you coming down and sharing what has happened at the legislative session and all 00:52:23
the things that you've helped do, even things that you weren't originally tasked to do but then helped carry over the finish 00:52:28
lines. So thank you for that. 00:52:33
Are there any other questions? Otherwise, I'm going to move on to the next agenda item. OK, Thank you so much. 00:52:38
All right, this brings us into our work session. We're going to start with 3.1, which is our fire station. Fire station 00:52:49
discussion, and Sarah say will present this to us. And thank you, Mayor. Thanks, Morgan. Morgan is going to kick us out. I want to 00:52:55
introduce Paul Kenny. He's a really great architect this year, I say, and he also serves as one of their project managers. So 00:53:01
we've been lucky enough to work with him on getting our fire station going. And so we also have a representative from War on Fire 00:53:07
here. 00:53:13
LON Myers, the assistant chief, correct. Got it. All right. Great. 00:53:19
He's a assistant chief A. 00:53:27
Yeah. And so we've gone through the process of, of looking at potential sites. You're helped us analyze response times and what 00:53:32
kind of benefits. Initially looked at 4 sites throughout the city. And we've kind of narrowed it down to redeveloping our City 00:53:38
Hall office or potentially. 00:53:45
Up at the public works yard. So one thing that in working with or on fire is that we decided that we could also look at a 00:53:52
potential residential home and as kind of an interim fix. And So what Paul is going to take take us through is how we could take 00:54:00
a, a, a new residential home modify it to to be able to get us a fire station very soon that would then allow us to to work on the 00:54:07
the the. 00:54:15
Final. 00:54:24
Fire station that that would come later so. 00:54:25
So you know what, what we what we discussed with with with the developer as well as with, with the staff just recently was taking 00:55:00
A2 individual locks and combining them into one and then placing one of their homes on that lot. With a couple of minor 00:55:07
modifications that would actually, you know, help the fire station employees, you know, live inside of the space. It's possible to 00:55:13
make this something that's relatively public and then also stored in the apparatus and some of the other public safety vehicles 00:55:20
actually on the site. 00:55:27
This is a corner lot, so there is ample access to the lot for the apparatus phase in any vehicles. And it is also on a primary 00:56:09
street that is entering into a subdivision. So it's not nestled inside of a subdivision, it's on the outskirts of one. So that if 00:56:16
an apparatus, you know, does start to fire up, it's not going to be disturbing too terribly many of the neighbors. So you know, 00:56:24
it's it's a relatively large floor plan. 00:56:31
You know, it's, it's a very conservative cost when we've kind of taken and made a couple of modifications. 00:56:39
And for a long sense of time and it seems like from the discussions we've had with with Warren Fire Department, Sean and Mark, 00:57:16
that, you know, the floor plan is, you know, in all three levels that it is, is, you know, of an acceptable size to to house the 00:57:23
number of staff members that they'll end up putting at the space. 00:57:31
And in terms of a timeline, umm, you know, it seems like this is something that could happen within a year or so. You know, I 00:57:39
think we're still, they would still be working through, you know, negotiations, but you know, typical house build times are are 00:57:45
running about a year. So I think this is something that could come to fruition very quickly. You know, and like I said, at a much 00:57:52
less costly endeavor than renovating the City Hall or any of the other sites that we studied. 00:57:58
Are there questions? 00:58:08
This is a work session, so it's a really good time to ask questions, talk about the study. 00:58:10
Let's see. 00:58:18
Remember 7312, the sycamores in Vineyard? So like the road sycamores, That's right, right here on the screen. I zoomed in just to 00:58:21
touch view. Is it? Is it on the West side of the neighborhood? 00:58:30
It's on the Southwest, I guess it's really just right Plank Ave. in the middle of the West side, kind of just like straight West. 00:58:39
Yeah, it is. It's just a couple blocks away. It's in the it's in the Cottonwoods neighborhood. 00:58:45
And so it'll be the calm on that. Yeah, that West side for the throat comes in the throat of the road comes into the neighborhood. 00:58:52
It'll be it'll be facing that that throat. So most likely we would have to paint red curb 'cause we didn't want cars parking right 00:59:00
there. So the the fire apparatus couldn't mind pulling up a map. Yeah, absolutely. What's the lifespan on this fire station? 00:59:08
In in like the home. 00:59:19
Oh, I mean. 00:59:21
In terms of when it would actually go from. 00:59:22
So if I could the the plan would be that this would be considered a semi temporary station. So in order for this to become the 00:59:26
fire station, we can't be here. And So what this would do is it would provide a fire station for let's say the next five to seven 00:59:32
years. 00:59:38
During that period of time, the proposal is that we would build a City Hall in the downtown once we move out of here and between 00:59:46
now and then we can be saving funding to make this the permanent home of our public safe, expanded public safety building that 00:59:53
would combine both police and fire and and then at that point, when this was completed, the fire staff could move over to this 01:00:01
structure and by right depending on what the appetite is at the time. 01:00:08
That Firehouse could be sold as a. 01:00:16
Dream home of mine anyway with that nice big shop and it would be a perfectly usable single family home for somebody that wanted 01:00:21
to move there afterwards. Thank you so much for exploring this opportunity. When we brought this idea up, I felt like it was a 01:00:29
much more feasible and better opportunity than the temporary membrane structure that seems to not be adequate enough as we 01:00:37
transfer, as we transition into this new phase for our community. Can I? Yeah, please. 01:00:45
I actually was able to chat with Tim Miguel, a lot of you know him, he was the Fire Chief and Provo, right? Did I get that right? 01:00:54
That's right. And for years and years and he said that they had a lot of success he in another city that he worked in and they had 01:01:00
the same thing and one of the concerns that. 01:01:06
A few of the concerns I brought up is, you know, are they going to be good neighbors, right? Like, we don't want to, we don't want 01:01:14
to put this. And I love that it's on the edge of a neighborhood. 01:01:18
But we want to make sure that we're doing the best we can to make sure that we're inviting the good neighbor into that 01:01:24
neighborhood. And So what he said is they make the best neighbors because they take precautions. 01:01:31
One one example is when they're when they're pulling out of their station, the home, they don't turn on their sirens until they 01:01:39
get to the main roads. And when they're cleaning equipment, they do it behind one of the cinder block walls or whatever wall would 01:01:44
help prevent noise for the other neighbor. 01:01:50
Absolutely. Thank you. 01:02:30
Yeah, come to the microphone and just state your name for the record. 01:02:31
Yes, thank you. 01:02:35
So it's, this is a really exciting thing. The first station that I started in 27 years ago was much like this station and that our 01:02:39
neighbors were just houses, single family dwellings. And so we're very aware of of, you know, the noise that we make. Our fire 01:02:46
engines and our ambulances are designed to make noise, right. But you know, in the wee hours of the night, we're very, we're very 01:02:53
sensitive. Usually you don't have to clear traffic anyways because there's not too many people on the road. 01:03:01
And so we're able to just kind of pull out quiet and in discussing the location of this, if you look at that that lot, that's kind 01:03:08
of why we decided to maybe come out to the South because it would inhibit less the neighbors to the east. And so I actually think 01:03:16
in our discussions that we could really limit the negative parts of us being neighbors. But I, I, I would represent that the most 01:03:24
of you know, most of our stations are in residential areas because that's. 01:03:31
Flyer the small neighborhood just to let them know specifically that hey this is on the agenda the next two weeks just like that 01:05:19
20 houses multiplier and it'll be actually April 24th So what we did is we met with home center construction and we gave them the 01:05:27
modifications that we needed for building code and then for any of the fire department requests so he's going to need a few more 01:05:35
weeks to put together a final price So what we'll do on the 24th is come and present to you that the cost and. 01:05:42
A vote to hopefully move forward. So yeah, we'd, we'd be very happy to fly to the neighborhood. Yeah. And that's usually part of 01:05:51
our process. If we're ever going to impact a neighborhood, we have to notify all of the surrounding houses. So. Well, I'm just 01:05:56
saying before the next village because it's the final vote. It's like, hey, we're going to be here. 01:06:01
I think it'd be great and just the 20 houses so they can bring those concerns last. I don't think they would, but just. 01:06:07
Listen, that, I mean, if we're agreeing on the neighborhood, just that I don't know, the 20 houses most close to it. Yeah, yeah, 01:06:13
absolutely. We, we could do that whole laugh. I mean it, it really wouldn't take much time. So yeah, happy to. 01:06:20
EMS services as well. Yes, we'll be there. OK. I think it's awesome. We're so excited. Such a good conference. 01:06:28
The natural division in the city, just me coming down here tonight. It took me quite a while to come across the railroad tracks 01:06:38
and getting in here. 01:06:41
And so he's been holding it back for us to make a final decision. So that's helped out. This is a primary location, be able to get 01:07:21
right to 300 W. It keeps our response times pretty healthy. Any other questions, comments? No, thank you so much. We appreciate 01:07:27
this. 01:07:32
All right, we'll go ahead and move on to our water Master plan and. 01:07:39
Water Master Plan and wastewater Master Plan and this is going to be presented by Ridley with Hanson, Ellen Lewis and the same 01:07:45
looks like you're going to introduce the topic. 01:07:49
Public Works Director. 01:07:56
An engineer. 01:07:58
It should be good. 01:08:01
All right, so this thing, the Republic Works director, as this is getting loaded up, I will introduce Ridley. Ridley is a 01:08:04
professional engineer, project manager for Hanson, analyst hands down. Lewis is a consultant that was contracted out to do the 01:08:11
water mass plans as well as the wastewater mass plan. For the sake of council and the public's time, as well as the fact that 01:08:18
these two pair up perfectly together, what goes in must come out sometimes. 01:08:25
Ridley's going to be presenting them master plans together as a group and. 01:08:33
This is one of the first important steps to. 01:08:39
Moving forward towards a consolidated infrastructure plan as well as making sure that our city has the right pieces, the right 01:08:44
things and the right path forwards, right for a healthy infrastructure and a sustainable infrastructure as well. So it really has 01:08:54
worked with our staff, our engineers and our water wastewater division quite a bit to get to this point, as well as with the. 01:09:04
Developers as well as planning office, though I turn over the time to lively as he Wiles everyone with water and wastewater. 01:09:15
All right, Thanks, Mr. Thanks, Mayor. Before we get started, I just want to express my condolences to you. It's truly unfortunate 01:09:24
when you have to hear from an accountant and an engineer in the same agenda. So we'll try and make this as painless as we can. You 01:09:32
know, what I deal with is out of sight underground, but very important. So when we talk about a master plan, just want to want to 01:09:39
give a broad introduction about what we're doing. And I describe it as. 01:09:46
Number one, an evaluation of where are we right now in terms of our infrastructure systems, how are they performing, how much 01:09:53
capacity is remaining? What are the needs, you know, where are we now? That's a key step. And then the next step is, OK, where do 01:10:01
we want to be when, when this city is you could say built out or when we get to that future place that we want to be, what are our 01:10:09
infrastructure needs going to be there? And then once we establish where we are now. 01:10:16
And where we want to be, then we begin that process of, OK, how do we get there? How do we phase our infrastructure in such a way 01:10:24
that it continues to meet our needs while working within budget constraints and, and site constraints and any, any other number of 01:10:31
constraints. So that's what we're after. And then a big, a big piece of these, this too is the financial piece, right? So 01:10:38
infrastructure is expensive and so how do we pay for it? And this plan allows us to evaluate that in some detail. All right, How 01:10:45
much do the projects cost? 01:10:52
When are they needed? How do we make that all work? What are the financing mechanisms we can consider? And it also plays into an 01:11:00
impact the analysis. So once we have all these other pieces in place, we can evaluate these projects. We can say, OK, which of 01:11:06
these projects under state law are eligible for impact fees and then we can assess that impact fee on a developer to keep that 01:11:12
burden off of the city's residence. So that's a high level of the goals we try to accomplish when we go through the master 01:11:18
planning process. 01:11:24
This is kind of another visual representation. Again, we start with the plan, we get into more detail with our capital facilities, 01:11:32
then we move into impact fees. And I understand you heard about the the transportation master plan recently and talked through 01:11:39
some similar concepts. So I won't spend a lot of time if I'm going too fast, though, I'll be happy to take questions. So the fun 01:11:46
part about master planning is we get to predict the future, which is is always a dicey proposition. 01:11:52
But we do the best we can, and we do that by working closely with city staff, those people who know best what the plan is for the 01:12:00
future, what development interest is coming. So we've worked a lot with Morgan and his team, engineering and planning, and it's 01:12:09
based off of the city's adopted planning documents. So we we're as consistent as we can possibly be there. 01:12:17
We also look at growth, you know, in order to phase infrastructure projects we have to start to nail down, OK, when do we think 01:12:26
things are coming? How fast does the population grow? When does the industry come in? So we, we did our best with, you know, what 01:12:32
projections were available, which historically has. 01:12:38
Way under predicted how fast Vineyard has grown, right? So we look at that, we look at trends, we look at what planning is seeing 01:12:44
when we develop projections. And so we landed on a projection for the plan. The important thing I want to point out is it's 01:12:50
adaptable. So if growth comes a little slower than we think, then great, we can push a capital project off for a couple of years. 01:12:56
If it comes faster, we might need to bump it up, but we also should be collecting more revenues to accommodate that through impact 01:13:02
fees and whatever other means. 01:13:08
So moving out of the drinking water system, this is just an aerial view of the Central Utah Water Conservancy District water 01:13:14
treatment plant, which is an important source to your system. So when we talk about where water comes from serving Vineyard City 01:13:22
right now, some of it is taken from the Central Utah Water Conservancy District system that serves the northern half of the city 01:13:30
approximately. And then the southern half is currently served by Oren City. So Vineyard buys its water from elsewhere. 01:13:38
That agreement with Orem City is temporary, so that will be going away in the long term. Plan is to use Central Utah Water 01:13:46
Conservancy District as a key supply. 01:13:52
So in terms of how the system is doing right now, I mean, you turn on your tap and it works, right? It's, it's going fine. Now as 01:14:00
we look at needs in the future, the main need that we've identified is just more, we call it average yearly source. Just know that 01:14:07
annual volume that all the residents need. We've got pipes in the ground to get it to where it needs to go. So we can handle the 01:14:14
peaks, we can meet the demands, but just as the city continues to grow and grow. 01:14:21
That total volume need grows and grows as well. So there are still needs there. And and that's absolutely typical, you know, as a 01:14:29
city grows it, it has to acquire water. 01:14:36
Along the way, right? So umm, that's going to be the emphasis moving forward and we'll probably hop back to that a little bit. 01:14:43
Another key aspect we look at in water systems is water storage. So this is a photograph from inside the new water tank, which I 01:14:50
thought was kind of cool. So storage serves a few purposes. We want to make sure there's always enough water in the tank for 01:14:58
firefighters should there be an emergency, and then usually operators will designate some additional emergency volume that can. 01:15:06
Hold the city over. If something unusual happens, maybe a pipe breaks and we lose some water, or we need to sit down a source 01:15:14
facility for a period of time. And then most of the tank, we just call it equalization. And that's essentially what we pull out of 01:15:21
in the morning when everybody showers and then where we fill it back up. So it's kind of like a battery. You drain it and you 01:15:27
recharge it. So that's what the storage tank is doing for the system. 01:15:34
So this new tank is 6,000,000 gallons in capacity. And when when originally deciding on the size of this tank, it was really, 01:15:43
really very tricky because there were still a lot of concepts being explored for the downtown and, and there wasn't clarity on 01:15:49
exactly what that was going to look like so. 01:15:55
The decision was made to start out with an initial 6,000,000 gallons of volume that should hold the city for at least 10 years. 01:16:01
And it's designed in such a way that it's modular, it's expandable. So as needs arise in the future there, there will come a time 01:16:09
when we construct essentially another tank onto the side of the tank that's there now. So again, we're predicting 10 plus years in 01:16:16
the future for that expansion, but that is in the plan. 01:16:23
And then as far as moving water where it needs to go, we use a tool called the hydraulic model. Essentially, it's a computer 01:16:32
simulation of how water flows through pipes. You know, there are some good equations that have been developed that explain how 01:16:40
water moves and how it all works. And so we look at that future city based on the planning documents, we compute water demands for 01:16:48
that city. And then we develop an infrastructure system that works. And this is an iterative process. 01:16:56
That we, we talked with operations personnel, engineering and we, we try to figure out a good system that works. So we've 01:17:04
developed a future system concept with their input. And at this point a lot of it's built, the tank is built, the pump stations 01:17:12
finishing up, I believe a lot of the major trunk lines are in place. So from here on out as far as distribution, most of it will 01:17:20
be development driven. So as as properties develop or as roads go in we'll just put those pipes in along with them so. 01:17:29
The model is a great tool. It helps the city evaluate, you know, fire flow capacity as new structures come in. So we always 01:17:38
advocate using that model and updating it regularly so that it can continue to be useful and reliable for those analysis. 01:17:46
So, summarizing drinking water. 01:17:57
Storage is in good shape. Eventually there will need to be an expansion. 01:18:01
You know, probably the chief need again is to just continue to work on getting more and more water sources. Again, I know that's 01:18:06
been top of mind on city staff for years. You know, they've been working on it. 01:18:11
And I'll just point out it's hard for a young city. It's not an easy job. A lot of the low hanging fruit has been taken. And if 01:18:19
you look at all the biggest cities. 01:18:23
And the oldest cities, you know, they settled by the easy water, so. So now we're really having the stretch to get those supplies, 01:18:28
so. 01:18:32
Umm, one suggestion that we have, it's it's been floated around, but. 01:18:38
Would be looking really hard at expanding secondary irrigation capabilities because drinking water is especially limited. 01:18:44
It's a tough commodity to come by more and more all the time. 01:18:52
And so if you can stop using that on the grass. 01:18:56
Then then it frees it up for use indoors where we really need it so. 01:19:01
We would strongly recommend considering that. 01:19:06
That's drinking water. 01:19:09
I can take questions on that now or wait till the end. 01:19:12
I keep on going all right, wastewater. So this is an aerial image. 01:19:16
I remember being in planning meetings 1520 years ago about the water capacity and we planned out how much would be here. Wouldn't 01:19:23
it just be make sense to say that's what we have? Why? Why does it have to be determined that we need to buy more? 01:19:30
Oh, that's a philosophical question. Like I just want to I just want to establish that like the founders in many different city 01:19:45
councils prior have set this in many years, like 3-4 years. So I just don't want it to be false of like, hey, you have to go 01:19:52
through do this. It's like this was planned. And then why even make a plan every five years of what that plan is before this can 01:19:59
hurry down, right? So I just wanted to correct that like that that's upon the council to to project what that is, right. 01:20:06
Yeah, I appreciate that. And to clarify, so the perspective I'm coming from again is looking at the city's planning documents. 01:20:14
Saying, all right, this is a vision as I understand the vision, if you want to make this vision a reality. 01:20:20
Then here's here's kind of what you need to do. So, yeah, don't want to be coming in here and I just wanted us to get out of this 01:20:27
activist or whatever. So I do appreciate that. Yeah. Excuse me, just one more quick note on that. And I probably should have 01:20:35
prefaces in the presentation that this is really kind of like just a workshop and this whole question. Yeah, no, that's fine. The 01:20:43
feedback that is provided will definitely go into making that final. We will be doing the public hearings. 01:20:51
To move forward and of course, the most important part about this is the angle with the event pack fees. But just to kind of 01:21:00
reiterate, the actions that we do as staff is just reflective to the council priorities. So no, you just ask questions. I thought 01:21:06
I would, Yeah, thank you. Anything else? 01:21:13
Hey, all right, we'll talk wastewater. This is an aerial image of where vineyards wastewater ends up. This is the Timpanogos 01:21:20
Special Service District Reclamation Facility. 01:21:25
A few miles to the north, I believe. So when we talk about what a sewer system has to accomplish it, it carries a few different 01:21:32
kind of flows, if we can think about it that way. And and one is infiltration, which we would describe as groundwater that seeps 01:21:37
into the pipes through cracks and joints. 01:21:43
It's pretty much impossible to get rid of infiltration. Some communities, particularly in lower lying areas or older communities, 01:21:51
have lots and lots of infiltration sometimes, which can be a big expense. Vineyard has a good land drain system. Vineyard also has 01:21:58
new infrastructure. So infiltration in Vineyard is currently very low. So that's good news, but you can never quite get rid of it. 01:22:06
And so when we talk about, you know, constructing a proper size pipe, we do consider that. 01:22:14
Next, we consider the wastewater generated by the the customers, the citizens and businesses. After that we also have to consider 01:22:23
inflow and we describe inflow as what gets into the sewer when it rains, right. Those manhole lids aren't always water tight and. 01:22:33
You know, the rain also just seeps through the ground and, and you know, through some of those cracks in the pipe as well as the 01:22:43
case may be. So, so when it rains, we see another spike and again, we try to minimize it. City crews are doing a good job of that, 01:22:49
but you you don't typically eliminate it. So we consider that as well. 01:22:55
So this is an example of how we might see inflow in the system. You just you kind of have your general trend of wastewater flow. 01:23:02
It gets low in the middle of the night, high in the day. And so we'll look at that trend over several days. And then we look back 01:23:09
at the historical records and we see, OK, on days that it rained, what happened, how much more water was sent to the reclamation 01:23:16
facility and you can see, you know, spikes in the data and from there. 01:23:23
Understand how much is going on in the system. So like I said, we looked at this for Vineyard, compared it to other similar 01:23:31
communities and it's it's within line with what we see in most other communities so. 01:23:38
And then the last important piece is the air gap. So not only do we want to keep the water flowing, but we actually want to keep 01:23:46
the air flowing because that will minimize odor complaints that will also minimize corrosion of the pipes and help extend the life 01:23:53
of the system. So when we plan for the sewer system, the level of service we selected is that we didn't want the pipe to get more 01:24:00
than 70% full. And when I say full, I mean flow depth versus total depth, so. 01:24:08
I preserve some air in there and then just preserve a little bit of extra in case something really unusual happens. 01:24:15
We also use a hydraulic model in the sewer system and again, this represents how the pipes are laid out in the system and then 01:24:24
computes how how that water moves and flows based on just the slopes and the size of the pipes. So when we construct these models, 01:24:31
we use field data and then we also calibrate it to field data. So the environmental utilities crew has sewer flow meter that they 01:24:38
install, they can move it around. So they've given us some data, helped us build confidence in that model. So I'll talk about a 01:24:45
messy job installing that. 01:24:52
But yeah, they've done great and we'd really appreciate that help. 01:25:00
So. 01:25:03
Looking at the existing system. 01:25:05
With systems in good shape. 01:25:09
We've identified 2 areas of limitation that we've shown on this graph. These are just two particular segments of pipe. 01:25:11
That don't have, as best as we can tell don't have capacity to handle a lot more. So one of these is near the UVU site. So as UVU 01:25:20
grows, it's going to need its own solution to convey wastewater to the north where the trunk line gets bigger. 01:25:29
I understand there's also some development interest on the East End of 400 N and depending on what kind of densities go in there, 01:25:39
we may need to figure out a solution or build some more pipe to accommodate that so. 01:25:47
And then the other one is it's the outlet line from lift station 3. So it's pretty well full. But the good news is lift station 3 01:25:56
Sergeant area that's almost entirely built out. So not a big problem there. But again, if something, if something were to really 01:26:05
change within the area that drains to the station through, we need to give it a good look, so. 01:26:13
Looking at the future system, just again, as as things grow and develop, there's a need for additional pipelines throughout 01:26:23
downtown as well as the East Geneva area, so. 01:26:28
Those will come as land is developed. 01:26:35
And we'll just use the model and as they come in, we'll stay on top of that, so. 01:26:39
And I guess I've already mentioned lift station 3. There are total 3 lift stations if we back up just a little bit. And 01:26:45
essentially what a lift station is, is it's a pump station. We let gravity take the wastewater down as far as we can. But in a, in 01:26:51
a relatively flat city like Vineyard, eventually it comes to a low point and then we just pump it up. We, you know, give it a lift 01:26:58
and then put it into another pipe and drain it again. So we looked at the lift stations and we found that it is time to upgrade 01:27:04
lift station 2. 01:27:10
Station 2 is the city's biggest lift station. It was designed to be upgraded at a future time. So it has empty pump bays. It's got 01:27:17
what we call it a force main, the pipeline coming out of it. So the upgrade is not a real heavy lift per SE. It's not not at all 01:27:25
like it would be in some cities where you know, they have to tear one out and rebuild it. So mainly just installing some new pumps 01:27:33
and then the associated electrical work and programming. So. 01:27:41
It's time. Sullivan's been getting a little nervous about it and again, it's working, but we don't want to push our luck. So 01:27:50
that's our recommendation there. And then on the others, we're looking at a few small operational adjustments. 01:27:57
To maybe soften their impact on downstream pipes just a little bit. So we're looking at that a little bit as well. So and again 01:28:05
with the wastewater system, the existing system is looking pretty good. 01:28:12
We just need to make sure we stay on top of it as development is proposed and make sure that if it's affecting one of those pipes 01:28:19
that we've identified as being limited, that we're really careful and you know, as new areas develop, we'll just work with that 01:28:25
development to get those new trunk lines installed, so. 01:28:32
Like Naseem said, this is a, this is a work session. We're not final yet, but this is the direction we're going. We wanted to keep 01:28:41
you informed and the next steps from here are essentially just cost optimization. So, you know, we, we have our, we have a pretty 01:28:47
good list of ideas and we're just going to start really diving into cost and saying, OK, which of these is most efficient for the 01:28:53
city? And then from there we can move it to impact fees, so. 01:29:00
That's where we're going. 01:29:08
That's great. Cancel. Do you have any questions? 01:29:10
Any questions on this side? Yeah, I do. 01:29:14
So Utah cities obviously adjusted the plan in the last three years based off of what the plan was. 01:29:18
Now that they're going to have to increase capacity. 01:29:29
For something that wasn't foreseen, the the cost, all of those costs getting two tympanogos, we're going to work. That existing 01:29:34
pipe that gets there will have to be replaced right the same. Can you make a comment about adjusted plans? 01:29:42
I think it would be good to know planning, but also kind of the the cost and how we're planning to pay for them as we do go into 01:29:51
growth. But I think important to address the comment. That's a good question. This is kind of why kind of, I mean the importance 01:29:59
of creating the master plans and so forth and kind of is really stated. And this is like the best part about being an engineer is 01:30:07
we guess a lot and we get paid for it like, but it's about the it's about taking like those. 01:30:14
Those knowns and trying to figure out what the unknowns. 01:30:24
And for example, when you talked about with growth and, and the end goal to this is trying to create that impact fee and the part 01:30:27
that's also that we're striving for and we're making sure that we're gonna be doing those checks and balances when it comes to the 01:30:35
master plans, the empathy. And let's say developer X comes in, decides they want to do something that that's not showing on our, 01:30:43
excuse me, that's not showing our impact, our master plan and impact with the impact fees. 01:30:51
Provides us the ability to go and kind of recess. One of the important reasons why we asked for a utility. 01:31:00
Analysis. 01:31:08
Impact analysis, there we go and utility impact analysis to kind of ask like by developer development doing XY and Z, what is that 01:31:11
doing? And were we able to foresee? Because at the end of the day, what we want to do is we just want to, we want to make sure 01:31:17
that we're collecting the right keys from the right people and at the right prices. And that's kind of what puts it on here, some 01:31:22
developers. 01:31:27
Also has have the option to upgrade systems on their like 100% on their dime, like where they go out and they they'll say for 01:31:34
example, a row lining they might widen the roads, they might upsize some pipes and that's usually done during the development 01:31:42
agreements on that. But this obviously allows for the options for like developers and so forth to put the money into a pot and 01:31:50
that pot obviously has legal ramifications these times and so forth. So if something does come down that wasn't captured in our. 01:31:58
Master plan. I'd like to finalize master plan, not this presentation, like for example with the downtown developer. 01:32:08
Insisting on the utility impact studies on every step of the way and keeping someone like Ridley busy to do the checks and 01:32:16
balances of yes, these were these were these were included as part of our master plan or not. And then allows us to go and 01:32:23
negotiate and discuss and say, you know. 01:32:31
Hey, on the engineering side, please do. The feasibility of being able to do something. Obviously that's just on the engineering 01:32:38
side, the feasibility, I mean whether or not it's possible and if it's not possible with the current systems it would take in 01:32:46
order to get it done and then goes into the negotiations, does the developer want to build it themselves or do they or does the 01:32:54
city collect these in order to make it part of a bigger project? So to answer your question, I don't think I did. 01:33:01
An address why? But again, being an engineer I guess that's why I get paid for that I'm just joking but I don't want to make sure 01:33:10
did I answer your question I'm kind of I just want to make sure I understand this because. 01:33:14
I was young when this happened and I really remember it, But I do remember us setting the sewer pipe that went all the way out 01:33:21
there and that kind of sets capacity from our city all the way over there to do that. One of my biggest concerns with the last 01:33:28
three or four years of, hey, we're changing is that all of our existing residents have paid and it was designed for this type of 01:33:35
master pipe that goes through them now that Utah City is coming in. 01:33:42
And we put in an existing pipe to increase that pipe and go over that capacity that we we just put in frankly, you know, in my 01:33:50
lifetime. So it's not that old. 01:33:55
Are you going to go in and assess and say that that's what you're doing is you're going to go wow, So this is above that capacity. 01:34:01
So who's paying for that master line, that whole reconfigure? And are we going to be spreading that fee across all of our existing 01:34:08
member citizens to say, hey, we messed up, we're going to increase everyone's fee or should this be 100% go because they're the 01:34:15
plan adjustment and that go on, Sir. And so that's why I just want to make sure it's like. 01:34:22
The existing residents aren't paying for the capacity increase because they're changing. We can't control them on their density, 01:34:30
but sure as heck saying going back to residents and saying, hey, they're adjusting this. So now you guys got it. We're going to 01:34:37
tear up this existing great pipe that had a much longer storage cycle or path so that they're paying 100% of it, not us. And 01:34:44
that's that's definitely a good question to ask to ask is it's something that's easier on everyone's minds. 01:34:51
And I'm gonna try to answer the Jamie, can you like, how do you model that? Yeah, Yeah. Am I wrong on that? Well, no, you're not. 01:34:58
And that's the context for this conversation. So. 01:35:04
The structure for doing that is what's called an impact fee, and the purpose of an impact fee is anytime a development occurs, the 01:35:12
land owner making application to make that development or that improvement has to improve the city infrastructure that's required 01:35:19
for the increased capacity. 01:35:26
So you see it in sewers, you see it in roads, you see it in storm water. 01:35:34
The city is allowed to charge that impact fee. There are rules around what those fee revenues can be used for. It's only for those 01:35:39
facilities that are required to be. 01:35:45
Upgraded, improved, Created to support the development. 01:35:52
And the level, the city can't charge the impact fee unless it buttresses it with an impact fee facilities plan. And that's what 01:35:57
we're hearing about today. So where this will lead eventually is to get that plan in place so that we can establish that fee. And 01:36:04
then when we get applications for building permits, we make an approval and then the other service providers of those utility 01:36:11
services. 01:36:18
Like TSSP. 01:36:26
Will similarly assess and impact fee before a building permit can be issued. And and that's what we've been doing as we've 01:36:29
prepared for growth throughout all of our developments. And that's the point of this is I liked how you said it, you guys guess a 01:36:35
lot. And even though we're planning for all of this growth, we don't actually know what that means until we go in and do this 01:36:41
assessment and then open up new areas. And that's why the different lists and have the ability to be expanded because we have to 01:36:47
anticipate this as we continue to grow. 01:36:53
And I've learned this my time in the federal government, you never change the color of money because that's a big no no. And 01:38:06
that's the importance of having all this established is helps us set the parameters of that and then again, keeps someone like 01:38:11
Ridley. 01:38:15
Naseem also is really good at math. 01:38:59
And. 01:39:01
And he is also very up to speed on engineering standards and other things. And so while he says that for the presentation, the 01:39:04
fact of what you're hearing is. 01:39:09
Based on current math, current best practices, current engineering standards. 01:39:14
And so a guess is too loose at work because at some point I might be called on to defend what you're putting forward because 01:39:21
they'll challenge the impact fees. And I just want it stated that it's being done well and that we have confidence in what's being 01:39:29
put forward because when we charge the fee, we have to have it backed up by that information. No, thank you very much for that. So 01:39:37
also, so when you say third parties, there will be assessing an impact fee like TTS fee. 01:39:45
Because I did get a call from. 01:39:54
I think it was council member and. 01:39:57
Sarah Thomas Things just can't. 01:39:59
He said that would have to retrofit TTSD. Does that mean that that fee will come back and they'll say, hey, if you're going to do 01:40:02
Utah City, this is what it's going to be on our side and we can allocate that growth appropriately to Utah City and say, hey, 01:40:09
you're reconfiguring even them Because I just want to make sure that voters know. 01:40:16
Being that this wasn't for Xenia that was adjusted, but those that were previously in Vineyard, that is all built out here. Isn't, 01:40:27
isn't going to be. Yeah. Just know that the state law sets the structure by which we do all of this, and it's structured in a way 01:40:34
that the impacts that new development puts on cities is paid for by the developer. 01:40:42
Not by residents in other neighborhoods or in other parts of the city, and so if sewer capacity needs to be expanded or upgraded. 01:40:51
To allow for the increased flow that results from the new development that should be captured in the impact fees. That's why we 01:41:01
want our study to be up to date and current and managed in that way. We're not the only provider of services. So TSSD is another. 01:41:09
They have their own impact fee that they'll assess and will be paid. 01:41:17
There there can be challenges to impact fees if you're if your facilities plan isn't done properly. 01:41:26
And Saratoga Springs has experienced this on water impact fees to a builder in their city where they assess fees at a certain 01:41:34
level and then they built the developments that guess what, we don't use as much water as you said we were. 01:41:41
And cities can be put in difficult situations. So it really is Goldilocks right. We don't want our we can't have the Phoebe too 01:41:48
big. We can't have the Phoebe too small. It's got to be just right OK, and and our planet and for us this is like every five I see 01:41:55
maybe every five years. We were going to be going through we got through official like reassessing the study as 100% but then 01:42:02
again. 01:42:09
Kind of reiterate, our plan is every year. 01:42:18
To make sure that we're staying on track like you know, if my adjustments up or down or stay the same is required, we we want to 01:42:20
make sure that we're doing that. 01:42:25
I have a question on that. So Council Member Holdaway made a statement of if we didn't want to continue our growth, why would we 01:42:31
have to assess it and since we've been planning for this development for some time. 01:42:39
This is the first time that we're assessing this particular area, right? 01:42:48
Or do we have other impact studies that we're now saying OK? 01:42:54
As we're getting closer to it and as we're starting to really see how that develops. 01:42:59
We're reassessing it and that's what we do because even though we're planning for the growth, even though the zoning hasn't 01:43:05
changed, it just as we fine tune it, we get closer numbers. Is that right? Is that what you're kind of articulating? Yeah. So 01:43:12
again, when we do the master plans and retesting the fees, so in every, you know, every so many years, every five years or 01:43:18
typically like for example, there's a. 01:43:25
Substantial change and growth for growth and or planning, you know, in the engineers like us, we put on our glasses in the pencils 01:43:32
down to the ground. The previous impacting studies had the city split up and kind of in certain areas for like, okay, when growth 01:43:40
is happening, you know, growth is happening here. This is kind of like how to impact these structures are to be and that's as we 01:43:48
get to our next phase, which is actually printed together the formal master master plan and then have the analysis. 01:43:56
We're going to be have we going through that and we and recessing on how those impact fees are being charged, but then also kind 01:44:05
of providing us the boundaries of how being. 01:44:10
House being spent and kind of just to rearrange the point sometimes we just have to be careful that we're not charging over 01:44:18
charging for for areas that are not shouldn't be charged and then we're not under charging periods of shipping charge as well. And 01:44:25
again, it's a fine dance as a dance that we, you know, we're going to be playing continuously with a lot of. 01:44:32
Higher risk my last city, different state, so different roles and regulations when it comes to impact these but. 01:44:40
You know, we, we had separate maps specifically for areas and we also paired it up with economic development growth and it was. 01:44:46
It took a very long time to get that finished along and when we did get to that finish line, we were. 01:44:55
A lot of people, a lot of them was put into it and it kind of just helped dictate like this is a policy. So I saw that we were 01:45:01
doing it according to land use. Does that incorporate the different facilities and types as far as housing or how granular do you 01:45:06
get? 01:45:12
As granular as we can. And that's where we'll fine tune in the future as we build. So for example, on the downtown area, we've 01:45:19
gotten plans that are fairly specific at this point. So we've incorporated those in on the East Geneva area, other side of the 01:45:26
tracks, for example, that's a little bit more out there, a little bit unknown. And so we've just done the best we can there based 01:45:32
on the land use designation. But yeah, just we're not able to look at it in that same level of detail because of the development 01:45:39
concepts aren't there yet. 01:45:45
OK. And and there are differences between like the the townhomes versus a single family home and different usage and things like 01:45:53
that. Or is it all it all kind of impacts flow generally? Yeah, so we look at it in term, the unit is called an equivalent 01:46:00
residential unit. And so that's defined as the average residential home and vineyard. But once you get to that fee per unit, you 01:46:08
can adjust it, you can multiply it for. 01:46:15
Users with more impact or for a smaller unit you can multiply downward. So I wondered if you had different multipliers for Ers. So 01:46:23
that's great. Perfect. Thanks. 01:46:28
Awesome. Any other questions by the City Council? 01:46:34
No, all right, just one last thing. Yeah, go ahead. So as we move it as we move forward on the next empathy and then getting 01:46:38
closer to actually the doctor together. I'm sure every single council member of the itching to be able to have. 01:46:45
Additional meetings with us really myself and then to have get better understanding as those things and then help us get more 01:46:53
granular. 01:46:58
Definitions of how we're, how we're moving forward. 01:47:05
Thank you. 01:47:07
All right, we're just going to take a 5 minute break and then we'll be right back. 01:47:08
OK. We're rolling. All right, go ahead, cash. 01:47:17
All right, turn this mic on. 01:47:20
OK. So yeah, I'm here to do a brief update on our parking study that that we have ongoing. 01:47:25
There we go. Just a little background on this. One of the reasons that we're doing this is in our general plan, we do have a line 01:47:33
in here that says that we want to provide an adequate supply of public and private parking options in Vineyard. So that's kind of 01:47:39
the spirit of this parking study to make sure that what we're providing in the city is adequate and, and, and works for for all 01:47:44
residents and visitors. 01:47:50
A little background on the master plan or the study, sorry. We entered into a contract with Ave. Consultants in September 2023. We 01:47:57
held a steering committee shortly after and we identified problem areas within vineyards and we used the report of concern tool 01:48:04
that we have, we had on our website to identify kind of where these larger areas were as well as from personal experience and from 01:48:10
what we've heard City Council meeting to really focus on, on some areas. 01:48:17
So what Ave. consultants did is they did data collection between October and March and and what that means is they sent out their 01:48:25
employees from the hours of one to five. 01:48:29
One other tool that they've created and that we're still working on tweaking is they've created a website 01:49:06
calledvineyardparking.org and this is a tool for the public to be able to access to educate themselves about what's going on with 01:49:11
the study. I will say it doesn't need to have some updates to it as this is kind of an ongoing study, but it is a great tool that 01:49:16
we can hopefully start to communicate out soon. 01:49:22
And then the last thing that they are currently working on is providing recommendation on the focus areas. So after the data 01:49:28
collection, they're working together as a firm to say here are some things that you can do in the city to improve this quality of 01:49:33
life and this parking issue in the city. 01:49:38
Here's one map. This map just shows all the different neighborhoods in the city. If it's high, if it's outlined in black, that 01:49:45
means it is an area that we identified as it could potentially have parking issues. And then if it's highlighted with a color that 01:49:50
indicates that it has some sort of overnight parking restriction, As you can see, there's a lot of different colors. There's a lot 01:49:55
of different types of parking restrictions, whether it's no street parking at all, something like in the Villas, or permitted 01:50:00
parking only. 01:50:05
Something along those lines. So there's just a lot of different variety throughout the city. 01:50:12
On that and some of that we can't control. If it's a city on street, we can you know try to make that more uniform. But if it is a 01:50:16
private development or HOH controlled St. we can't really force them to change their their operations for what they enforce. 01:50:23
OK, so here's a map of of what it looks like for what what they did when they went out to count. If there's a bubble that's blue, 01:50:31
it means there's a parked vehicle. If the bubble is yellow, it means it's an empty parking stall. So something like the villas 01:50:37
over towards the left where they have no overnight parking allowed. It's completely yellow mean the unfortunate is working there. 01:50:43
And then you'll see, you know, over in lakefront, there's quite a bit of blue over in La Semana, a lot of blue, meaning there's a 01:50:49
lot of street parking utilizing. 01:50:55
Going on. 01:51:01
This is another map that just kind of shows a similar. It shows the total number of parking stalls on the road and what that 01:51:05
utilization is. The darker the red, the more utilization is being used. So over in Lakefront, you'll see it's almost all red, 01:51:12
meaning they have nearly complete St. utilization, parking utilization. Other areas throughout the city, they're fairly yellow 01:51:19
except for parts of La Chamina and then over in Edgewater where there's quite a bit of red and orange as well. 01:51:26
That should alleviate a lot of the issues in that specific area. So I'm happy to address any questions you have about these maps, 01:52:05
about any specific areas. But like I said, we're still kind of in the recommendation phase where we're working with them to kind 01:52:11
of tighten down what would be a good recommendation, How could the city implement that? 01:52:16
Sandra, is that blue section over there? What is that? 01:52:56
So that's saying 0 utilization, are you talking about over the dark blue? So that's over utilization and that's an issue with 01:53:02
striping. So for example, in Lakefront, all the lanes there are striped at 22 or 23 feet and that's pretty wide or pretty long. 01:53:07
And so multiple cars can park there. So I think in that instant, that stretch, there can be seven cars legally parked there. But 01:53:13
when they went out and counted at night, there were eight or nine car parked there. So there were more than what should have 01:53:19
legally been allowed. 01:53:25
Quite a bit that in like seminar, quite a bit of that in the I believe the cottonwoods. And so that's planned right in Cottonwoods 01:54:02
because they have ad use so well, what do you mean by planned? Yeah, I think what Amber is trying to say is we have different 01:54:09
zones that allow for parking, is that right? And I believe what you're saying is we did put Adus in this area and so you're going 01:54:17
to see more visible need for parking. 01:54:24
We talked about that and maybe you had the same conversation with Ave. consultants that this is one of the refuges for younger 01:54:33
families and students. Same with the. 01:54:38
And we do have like a detailed breakdown of each neighborhood and how you know, and you can see the areas where you know, all 01:55:24
these cars are parking maybe in an intersection or around a bend. And we can we can identify what we could do as a city, whether 01:55:29
it's signage or curbing or enforcement to to prevent that. OK. 01:55:35
OK, any further comments? 01:55:42
I would just in looking at this map, I would like to point out that. 01:55:46
It's pretty easy to recognize that it's a development has a problem and then a development doesn't have a problem. And so I think 01:55:51
in in speaking with citizens and many times I refrain from blaming it on them because it's like it's there's no way that lakefront 01:55:57
just has a particular type of citizen. 01:56:04
That parks differently than others and sort of like throw the blame on them. It's like, you know what I mean? It's like this map 01:56:11
clearly indicates that it's a development issue. So I think if we change our tone and say, hey, OK, we didn't get it right, what 01:56:17
could we do to? 01:56:23
Build better, design better. 01:56:31
And he'll heal the parking problem, I mean. 01:56:34
So anyway, that's what I that's what I get out of this map. Yeah, that's on that. That's great. And part of, like I said, part of 01:56:37
the studies, they're going to provide us recommendations to our zoning code. All these developments are built according to the 01:56:42
code and they're built to minimum parking according to the code. And they're going to go through that and say here are some areas 01:56:47
you may need to increase parking. Here's some areas you might over build on parking. 01:56:52
And and then, you know, it's up to the City Council to, to vote and approve or reject those recommended changes. But I love that I 01:56:57
also asked, we can see there's a lot of areas that have some similar demographics to lakefront that no longer have parking 01:57:03
problems. And that's because we went in and readjusted their site plans or enforced their CCN Rs. And you can see that those 01:57:09
policies that went into place have created it. So there's not the same parking problems. So it would be really incredible to 01:57:15
compare. 01:57:21
HOA. 01:58:01
And are are working at doing you know a permit passes on 300 W and Loop Rd. but further work we most likely would have to wait 01:58:02
until the fiscal year when the that's the second phase funds. I think that's appropriate. I know Sarah is working really hard with 01:58:09
Lakefront on some changes in in actually utilizing some of that similar policy and making sure that it works for Lakefront. So 01:58:16
she's really taking charge there so. 01:58:24
I think that if we could do it in the new fiscal year or we could even as staff gather what we did do, I know she's going to be 01:58:32
holding some working groups and kind of assessing it and see if there's anything that needs to be changed so. 01:58:38
That major item would be looking at the redesign of 300 W because we're looking at potentially adding more angle parking. And so 01:58:46
you know, doing that we need to do a cost estimate and have a design public place, but we're we would still be able to move 01:58:52
forward with condos interim steps. 01:58:58
OK. 01:59:05
Great. Thank you so much. Thank you. 01:59:07
We've met with one of our state representatives to make sure that the ordinance that's being presented is consistent with state 01:59:48
law. What we heard was that it, it is that he had some nice suggestions on how we might rephrase some things and add definitions 01:59:56
to make sure there's clarity. I, I put this in the category of good fences make good neighbors. And if we can put a structure for 02:00:03
how we form our agendas, how we conduct our meetings, how we request information. 02:00:11
Then everybody can get what they need and be a part of the process in a better way. I think we're close. I'll circulate edits and 02:00:19
then if anyone needs any further conversations, please reach out to me and we can go through it and make sure that at the next 02:00:26
meeting it's in a condition where everybody can feel comfortable with it and move forward and adopt it. That's great. All right, 02:00:33
real quick, can we make, can we still make sure that we have the promise from last meeting that? 02:00:40
We get two weeks to just have people review and look at it. I said OK, just to kind of. So I think maybe or unless you're going to 02:00:49
make it public with like the final. 02:00:54
I don't want to put a timeline on it either, but it's just not a 24 hour turn around on the final product. Would it help me or if 02:01:00
I took 3 minutes to go through that? Yeah, go ahead, I'll get the connector from here. 02:01:06
Well, we don't have to, if you know what, no, I think it would be appropriate to just keep things moving along. It's minor, there 02:01:12
aren't a lot of red lines, and that way the public can be aware now of what we've talked about and are changing. I don't know the 02:01:18
way we publish our packet, what an easy way is to get it out to the public. I can send you a copy, Jack, and you could share it 02:01:25
with whoever you'd like. 02:01:31
Give me just one moment. 02:01:38
While you're waiting, I wanted to say thank you to Marty as well and you and Nelson Abbott. You know, these are I I totally 02:01:50
believe and I loved what Marty said on Tuesday or whatever where it was like, hey, we need to agree on rules of order and coming 02:01:57
together like how we function is is incredible. So it's it's a good. 02:02:04
Step in the right direction. 02:02:12
OK, here it is. Thank you for that. 02:02:15
So I'm not going to go to the sections where we haven't made changes, but one of the suggestions from Representative Abbott was. 02:02:19
On the agenda formation part of the rules, we make a statement that the mayor can reject items that are not legally appropriate or 02:02:27
not procedurally appropriate and he suggested that we define what those meant and so I added definitions. Legally inappropriate is 02:02:35
an item that's beyond the authority of the City Council or that may violate local, state or federal laws. Procedurally 02:02:43
inappropriate refers to items or actions that. 02:02:51
Failed to adhere to the rules, norms or standards that govern. I put some examples out in the margins that people can look at when 02:03:00
they look at that procedurally inappropriate would be, for example, if you have to publish notice and hold a hearing before an 02:03:05
item can be addressed, then you would have to. You may get a request to have it on an agenda, but that notice requirement may be 02:03:11
longer than seven days. 02:03:16
And so you'd have to push it to the agenda where it's appropriate. 02:03:23
There was there was a question on the section about adjustments to the agenda. So we sometimes will get developers or others that 02:03:27
will ask to have things on an agenda and then we'll be able to resolve an issue and they'll say we no longer need it or we need to 02:03:34
pull it and items are overtaken by events. There was a concern in how it was drafted that. 02:03:41
The mayor could choose to say to the items added by two council members, oh, this has been overtaken by events. We don't need it 02:03:49
on the agenda. That wasn't the intent and certainly not how Mayor Fulmer would behave toward that kind of item. But we wanted to 02:03:57
be clear in the rules that those items were to council members or more make an order to have something on an agenda. They would 02:04:04
control the removal of that item. 02:04:11
On public comments, we had included a time of two minutes as kind of the floor for the amount of time people would be given to 02:04:20
comment. 02:04:25
There were concerns raised about including the time frame and so we just have the the chair of the meeting is able to manage that 02:04:32
and manage how people comment during the meetings, the right to public comment during. 02:04:38
Regularly scheduled meeting remains. 02:04:46
There are some text edits. I'm not going to dwell on those. They're mostly for. 02:04:49
Language and work counts. 02:04:56
A clarification that Council reports occur during regular meetings. Special meetings are a little bit different agenda. 02:04:58
And then on the section of request for records from staff, the edits in this section relate to when we get requests for records, 02:05:06
we want to put them into an existing framework and we don't want the city to have to keep that framework up to date. And so we've 02:05:13
modified the language. So we really just plug into the state government Records Access and Management Act and the timeframes it 02:05:20
dictates and the parameters it dictates for what's public, what's private, what's. 02:05:27
Controlled. 02:05:35
Would respect those when we fulfill requests for information that our family records from staff and then we have a section right 02:05:37
after that that relates to. 02:05:42
Council staff interactions. This is really when the council needs staff to create information. So they're not asking for existing 02:05:48
records, but they're asking for staff to do things. And we wanted to make clear that it was appropriate not only for council 02:05:56
members to go to the city manager, but if the city manager designates a department headsets over that item, they can go to the 02:06:03
department head as well and they'll coordinate with that City Council member. I pulled out some language that was more. 02:06:11
Stated intention, but I don't think how to place an ordinance that may be important to why we're doing it, but doesn't need to be 02:06:21
there. And I believe that's the extent of. 02:06:26
OK, any questions from the Council? 02:06:35
So I'll just get this and we can, I'll send it to you. You can share it with who you'd like, OK. 02:06:39
And then we'll have a public comment period in two weeks, of course, yes. 02:06:44
Hey any other comments? 02:06:49
OK. If not, we'll go ahead and move on to public comments. Can you raise your hand if you're hoping to make a public comment 02:06:51
tonight? 02:06:55
OK, 1-2 keep them up please. 02:07:00
Alright, we'll do about 15 minutes. So come state your name and where are you from and what your comment is and we'll close this 02:07:05
in about 15 minutes. 02:07:11
Hello. 02:07:24
So turn that one on. Put a green light on it. 02:07:25
Hello. Hello. 02:07:29
I try that other one. 02:07:35
Hello. 02:07:37
Oh my gosh. 02:07:40
I wonder if we could have you stand over there and use that microphone just to keep the meeting fine. Yeah. Would you mind doing 02:07:44
that? Go stand right over there. 02:07:49
The long way. 02:07:56
Want to make any sense? There you go. 02:07:58
So I can at least face the board. 02:08:04
Thank you, Kim Cornelius Bill is resident. I believe in giving credit where credit's due. And it's not often that I've come to a 02:08:06
council meeting and felt a wave of optimism and something was absolutely the right thing to do. And that happened tonight. The 02:08:14
topic of the fire station was absolutely a great thing. And I come from a city in California where Jim McGill was the Fire Chief 02:08:22
there, and my son lived in the neighborhood where the residential fire station, if you want to call it that, was there. 02:08:30
There was never a complaint, at least that I know of. 02:08:39
And I just wanted to let you know that this is a great step in the right direction, the bulk of my two minutes. 02:08:41
I sat through the presentation by Paige Watson last council meeting and I was pretty pleased with what I heard because it felt 02:08:50
like people or things were being watched. 02:08:55
But then I have some questions. So I called her the next morning or I emailed her and then she called me and we talked for about 02:09:01
1/2 hour. 02:09:04
And. 02:09:09
Here's the crux of the notes that I wrote down. I was really concerned about the contaminated landslides. She called them Alpha 02:09:11
Beta. I don't know what she was, Charlie. And those are pretty well mitigated within the excavated contaminated dirt was was 02:09:17
placed over in Delta. 02:09:24
And so I asked the question, you said do you use, it's been 10 years since the last testing. And then she enumerated that section 02:09:31
A. 02:09:36
I'm sorry. 02:09:42
Chicken, chicken. 02:09:45
Section A was last tested in 2017, Section B in 2020 and Section C was pre 2017. But yet she was using. 02:09:47
Data from the from the most recent testing was 10 years ago. 02:09:59
I'm not a great math guy, but all of that predates the testing that was done in those three segments. 02:10:05
The only other item that I asked her about as well, I re emailed her the question about 10 years but yet all the testing happened 02:10:13
in 17/20/20 and whatever and I have not heard a word since so it's been 2 weeks. The other one is really the crux of of what I'm 02:10:20
concerned about is section delta. Where the contaminated dirt is is quite a pile. 02:10:27
I asked about, so how is this being mitigated so that we don't have a city, excuse me, community members that could be 02:10:37
contaminated and, and even the workers on Utah City are right up close to it. And I don't know if you noticed though, in the last 02:10:44
week or so, it was horrific. My times on the front porch were just going non-stop. What did she say? 02:10:51
She said, well, that's Anderson and Geneva's job. They should spray it. And I thought, OK, garden hose, fire trucks, fire truck 02:11:00
hose. What? 02:11:04
She indicated that vegetation was some vegetation was there and that should help. And I thought, not in the real world really. I 02:11:09
mean, that's not good stuff that the contamination of the dust. 02:11:15
So my other question was, so who were the property owners now? So I'm assuming it's probably either flagship homes in the Woodbury 02:11:22
Corporation, I don't know, but that's my guess. 02:11:27
And so I'm just concerned. 02:11:32
I mean, we already heard some horror stories from Councilman Holdaway about his first parcel of land and his dairy cows and that 02:11:35
kind of stuff. 02:11:39
I don't want anything weird happening to our residents. 02:11:43
And there's no fencing, there's no tarping, anything like that. But it's right there close to what is that? That's not been your 02:11:46
loop. What's that mean? Connector, Right. Yeah. Yeah. As you drive through there, it's right there. OK. So I just wanted to make 02:11:53
you aware of it. I hope somebody can rattle some change somewhere. If it's Anderson, Geneva or whoever, I really think we need to 02:12:00
address that because 10/15/20 years down the road, we could have some lawsuits. Thank you. All right. 02:12:07
Karen Karen Cornelius Villas. 02:12:19
I apologize, I had to type mine in because I wanted to be clear. According to the invoice registry and the transparency website, 02:12:22
it shows that we have paid for an ambassador membership to World Trade Center Utah. 02:12:29
Transparency shows that we paid $50,000. 02:12:37
And the invoice register shows that we've paid 150,000. So my question is why the discrepancy? And also, for such a significant 02:12:44
membership fee, how does this benefit Vineyard residents? 02:12:51
Yet it's so helpful. Why aren't other cities our size doing it also? 02:12:59
And it seems like a great resource for private businesses, but Vineyard doesn't seem to belong, especially for such a significant 02:13:04
fee. 02:13:08
And then Cebu, we learned that we sent, I don't understand your last comment about the small businesses. Well, it seems like it 02:13:14
would benefit small businesses, but not a city the size of vineyards for that amount of money when we're lacking in so many other 02:13:22
areas. OK. And then we learned that we sent multiple staff to Europe and international travel is not common among small cities 02:13:30
like ours. Why is it deemed appropriate to use taxpayer funds for this when we lack so many basic city elements? 02:13:39
Thank you. 02:13:48
I I too, was thrilled with the fire station. I'm sorry, Keith. Keith Holdaway. You know who I am. 02:13:59
I'm just kidding. I'm sorry. Keep all the way, Vineyard. I I too, am very excited about the fire station. It's been long overdue 02:14:06
procedure in our town. The other one that I want to address is the cemetery. We're the size of a city where we need to have a 02:14:13
cemetery in our city so we don't have to go to Pleasant Grove over Provo or Springville or or a dorm. And it's about time we do 02:14:21
it. 02:14:28
Let me let me help a little bit. My ancestors know the drainage of this and the high points and low points. There's 90% of the 02:14:35
places in this town where you cannot do it. You go down 6 feet, that's what you're going to hit water table, OK. 02:14:42
I asked, I asked help me Morgan out there where where we're looking at and he talked about the quake property in a high water 02:14:50
year, it won't work. 02:14:57
The Ridge that runs along Holdaway Rd. here is the high point in the town. OK anywhere along this Ridge will actually work. 02:15:05
And. 02:15:16
And if, and I, I'm proposing that though, we take a Gammon Park and we make that a cemetery, including all the way down through 02:15:18
the Robin property, Dave Robbins property, that that would give us one. I don't like the idea of having two cemeteries in the 02:15:25
town. I really don't. I think it ought to be one and it ought to be big enough to where it's going to, to where it'll hold 02:15:32
everybody for many, many, many years, maybe until we don't need it anymore. 02:15:39
And so I think that's really good. I, I also have heard about this trip to Europe and, and fancy hotels and fancy restaurants for 02:15:47
maybe about $160,000. I'd like to hear a report about what we gained from that trip. 02:15:57
And, and I and I want, and I want a response about Top Golf that I've been asking for for four months now. 02:16:07
Mayor told me that personally that she would let me know and I and I found out through the Grapevine that the other one was 02:16:17
$100,000 more returned back to Larry Miller than what I thought it was. 02:16:23
But I would like to know it from the horse's mouth. 02:16:32
I would like to know it from the council, the staff. 02:16:36
Morgan. 02:16:39
Our city manager. 02:16:41
Anything else? No, thank you very much. 02:16:43
Anyone else? 02:16:50
Go on. 02:16:53
Go ahead, It's OK. You can line up if you want to. 02:16:55
My name is David Pierce. I'm a citizen of of. 02:16:59
Vineyard and I just want to share a quick story about a very loved family member who lives in Orem. 02:17:03
Who had? 02:17:11
But history? 02:17:14
Of pain and issues that when I'm diagnosed for almost three years. 02:17:15
Chance appointment. 02:17:26
With a very good doctor sent him. 02:17:30
The Hunterman Cancer Center. 02:17:34
Within 12 hours of being admitted to the Cancer Center, he was lying on an operating table. He was on that table for eight hours, 02:17:36
and the operation consisted of opening up his abdomen, removing the organs, placing it on a pan next to him. 02:17:45
On the operating table. 02:17:57
Rinsing out his abdomen with a. 02:17:59
Chemical Wash. 02:18:02
Wincing, washing back and forth several times. 02:18:05
They did the same thing. It was internal organs put them back. He was in recovery. 02:18:10
For several weeks. 02:18:18
The reason? 02:18:22
That they were able to diagnose particularly, especially the kind of cancer he had. 02:18:25
And to treat him is because the Huntsman Center had just hired 11 of only 12 oncologists in the nation that can diagnose and treat 02:18:31
that type of cancer. There was no other hospital, no other center between Saint Louis and the West Coast that can provide that 02:18:39
kind of treatment or an operation. 02:18:47
I can happily say that. 02:18:57
Two years later, he's back at work full time and has a child. 02:19:00
I am thrilled. 02:19:07
That the Huntsman Center is moving into Vineyard. 02:19:09
Cancer kills over 30% of people in the state of Utah and everyone, everyone is affected by that directly or indirectly. 02:19:13
I just want to. 02:19:27
To thank those who made it possible for the Huntsman Center and the services that it will provide in many different areas. 02:19:28
Close and accessible. 02:19:41
To the residents of Utah County and to vineyards. 02:19:43
Thank you. Thank you. 02:19:47
All right, we've got a few more minutes. 02:19:50
Sarah Kay Miller Resident So this is just kind of a follow-up maybe of the cemetery. And I actually brought this up at the Arts 02:19:56
committee meeting last week because I have had a lot of people asking me about cemeteries and the situation of having to pay. 02:20:05
Non resident fees at other places a couple years ago, the the hair or the third Heritage Commission presented options to the 02:20:15
council. I don't know if you remember that wanting to just I'm just trying to to follow up on that to make sure that that is. 02:20:25
In a conversation that can be actually implemented. So anyway, there was there was the options of private. 02:20:35
Anyway, just want to know that want you to know that the residents are really interested. Thanks. 02:20:45
Whitney Houston. 02:20:57
I think we need 3 minutes. 02:21:00
Take 3 minutes for me to formulate a thought. 02:21:04
OK, first I would just like to say that I'm glad to see a council with diverse thought. 02:21:08
That is partly what I voted for, because I think that there's a lot of good ideas. 02:21:16
Amongst the different voices here. 02:21:23
I'm also glad to hear a little bit from Jeff Hartley and the question was brought up from the attorney if it was applicable, the 02:21:28
things he was, the things Jake was asking about LRS. And for me it was applicable because I didn't know Jake before Larsi knew 02:21:37
about LRS first and that's actually what raised some of my concerns about what was happening in Vineyard. 02:21:46
And so through my own process of research. 02:21:55
I'm talking with different people. I eventually was connected with fake and had learned that there was more to the story. And so 02:22:00
for me, it's important that those questions from Jeff Hartley get answered about Vineyards relationship with LRS and just the fact 02:22:09
that our city and other cities in Utah, it's not just vineyard, but we're favoring development highly. 02:22:17
To the point where I talked recently with Nate, can't remember his last name from Flagship. 02:22:27
He I asked him about the more about the PID and he told me that partly it creates a tax that's on Utah City residents. 02:22:34
And that that tax is basically used as sort of like a developer home equity loan and so. 02:22:44
Where to me, like the justification for more development is affordable housing. We're not seeing that affordable housing, but 02:22:53
we're also seeing an increase in like the water supply. And I was glad to hear more of a discussion on water tonight because like, 02:23:00
I'm just coming with my own answer or my own questions, like just trying to understand the city process better. 02:23:07
But I do have just a general philosophical question about like what can our state and cities really hold as far as just population 02:23:16
growth and especially water, because we're seeing decreased water with Great Salt Lake because of development. As I've spoken with 02:23:24
Mary Murdock Meyer, who I would love to see a letter of support written for from Vineyard that they currently are having water 02:23:32
diverted from the UN to array reservation. So they're they have less water there. 02:23:40
Well, it's being diverted to the cities. So to me it's like, are we taking care of our residents that are already here? And do we 02:23:48
like, can we hold it all? With that, I would like to see are there any like city incentives that can be offered for conserving 02:23:55
water? I've also seen some ideas of other cities in Utah that have started to implement collecting rainwater from their gutters 02:24:03
into tanks. So, you know, if we are going to increase in population, maybe there's things that we can do as a city. 02:24:10
But overall, I feel like I'm glad to see that there has been some openness tonight and some sort of answering questions and 02:24:18
explaining information of some of the questions at least that have been on my mind. So thanks. Thank you. OK, I'll go ahead and 02:24:25
address a few of these questions before we get into council member reports. And then we can I'll I'll direct you to staff to 02:24:32
answer some of your other questions. So let's see. 02:24:40
The first one was about. 02:24:48
The Department of Environmental Qualities presentation, what we will do is follow up on those concerns and get back to you. Thank 02:24:50
you for bringing those to our attention. The next conversation was a little bit about economic development and how economic 02:24:58
development comes in and why we focus on economic development and that's to bring in amenities and things like fire stations 02:25:05
because as we bring those facilities in we. 02:25:12
Diversify and increase our tax base to pay for those other amenities that without them we couldn't do. As far as how we plan or in 02:25:20
why other cities aren't doing the same economic development plan, I think we all need different things. 02:25:28
You talked about the transparency website and reports not matching up. There are quarterly reports that have to go in. So you 02:25:37
might see something we're giving you that's more accurate that in the quarterly report you'll see that updated. 02:25:45
Gone through a park plan and that might be something that we can repropose as we are going through that process. So something that 02:26:28
maybe showcase you're able to take in and take the work that had gone before, which we implemented as we went in with these 02:26:35
agreements and said, where is land available? I think there was another spot that the force had offered us some land as well. So 02:26:41
there's there's some opportunity and we're definitely proactively working on this process and we'll we'll bring that back as that 02:26:47
comes closer. 02:26:53
As far as learning more about economic development, there's an economic series coming forward. The first one I believe is on April 02:27:01
9th. So keep an eye out for that on our social media channels and in our newsletter so you can pay attention to that. Thank you 02:27:08
for your comment about HCI. Let's see, Whitney, your comments there. There were a bunch of different things that you commented on 02:27:16
that I think are are relevant and we appreciate your. 02:27:23
Commentary, I think it would be helpful if I could go back and have staff continue to work with you on some of your requests and 02:27:31
also showing you what we're doing already as far as water and things like that. So I will make sure to connect you. I'll go ahead 02:27:38
and start on. We'll move right into reports and I'm going to start this. 02:27:45
Yes. 02:27:55
Remember to talk on the microphone if you want to address me after this. We can talk after that. But that is part of the economic 02:27:57
development stuff that you guys wanted to learn about with what's happening on trade missions, what's happening with. 02:28:02
So I'm going to go ahead and move on to our reports and I'm going to turn the time over to Sarah and move this way. Do you have 02:28:43
anything today, Sarah? 02:28:47
I just, I just wanted to let everybody know we, I did hear about cemetery plans and there and we're working really well to try to 02:28:54
fix a lot of the parking problems that have been an issue for quite a while. So just so you know things are happening that are 02:28:59
good. 02:29:03
Just a local school district thing, there is a meeting tomorrow at Vineyard Elementary for children of special needs, a program 02:29:13
that they're talking about where those kids will be going to school. It's a big concern that the kids are, the community is 02:29:20
concerned that kids of special needs are getting kind of pushed out of their community, their neighborhood schools. And so if 02:29:26
you're interested in attending and learning more or speaking out using your voice. 02:29:33
You can attend tomorrow at Vineyard Elementary at 11:30 and 3:00. I'm going to try to be at both, so I'll try to come back with a 02:29:41
report. I know for sure I can make one. I'm trying to do both. But otherwise just kind of same as Sarah. We've just been working 02:29:47
through meetings with parking meetings with. 02:29:53
Coordination of Utah City, I think that's it has some cancer institutes move on, handsome cancer institutes moving along and we've 02:30:01
we're starting to talk about the overpass, which is exciting. 02:30:06
So many young children who are transitioning into teenagerhood and the community garden. We have received our applications. We're 02:30:44
just finishing up our lottery. We should be getting our fencing for our gardens coming soon at the beginning of the season. 02:30:50
Everything's going really well there. And that's it. I forgot to mention in addressing some of the public comments and Keith Lee 02:30:56
got it. 02:31:02
Oh, you did OK. We are actually, what I meant to say was we are actually having, there's been conversations going back and forth 02:31:11
between our staff and his son, Jake Holdaway and him. But additionally, Karen, you brought this comment for Daria, a few others 02:31:17
brought the comment forward that we wanted to also have it publicly done. We were able to get it on our agenda for our next 02:31:24
meeting. So for the RDA. So if you do stick around, that's when that's going to be presented. So you'll learn more about some of 02:31:30
those questions over there. 02:31:37
Apologize for not mentioning that earlier, Zach, Go ahead. 02:31:43
I first want to say I attended a really great Vineyard Cares program and was able to speak with David after a little bit about it. 02:31:55
And learning more and meeting with them. I think that in the budget. 02:32:04
Umm, I would like to prioritize that a little bit more. I think the issues that are presented could be great, and I think there's 02:32:10
room for that. 02:32:14
The second thing. 02:32:20
Let's see, what am I going #2. 02:32:27
I'm excited that we were able to meet with Mr. Hartley and that he was able to come and do a report. 02:32:34
I think there's a lot of questions and I'd like the council to meet with me prior to that meeting in the next 30 days, you know, 02:32:42
or whenever we're going to be doing that. 02:32:46
I think it I think both conversations need to center around the a possible conflict of interest if there is, if there isn't to 02:32:51
just flush that out publicly. I think we need to understand the two letters to LRS and I think that there are two with you and 02:32:58
understand that process. 02:33:04
And I know I've been working with the attorney or with Jamie about having a public Ledger and I want to appreciate him doing that. 02:33:11
So like when a letter is requested, how is that requested? And then how it is the council know about it and sign off on that and 02:33:17
putting that process. So I just want to let the. 02:33:23
Citizens know that we are working on that. I think it's are you guys actively working on something on that right now? 02:33:32
It was, it was a request to have on a future council agenda, I think, as you and I have talked about, yeah. I didn't know if you 02:33:40
were working on a procedure that you wanted to present and bring to the council. I haven't put pen to paper yet, but Council 02:33:46
member Holdaway asked for it. You and I have talked about it and I think. 02:33:52
It would just be a policy about. 02:33:58
When the mayor issues letters on council letterhead, what's the process for communicating that? 02:34:02
OK, how many letters are out there? What is it as a systems now? OK, great. 02:34:08
I also think it's important that we talk about Mr. Hartley and his LRS stock sales. What percentage of his ownership was there? 02:34:15
You know, he is an accomplished lobbyist. So evaluating his performance as a council wide year to year. Now that he's done a 02:34:23
presentation, it's really important that we as a council for this coming year understand that even if he is under contract, you 02:34:31
know, getting into a lawsuit and owning LRS and and. 02:34:38
You know, going after someone, that's something that I want to evaluate and have a conversation. Is this something that you would 02:34:46
do if you're representing or owning another entity while at the same time as that into the contract there? I think since he's not 02:34:52
here to defend himself and I'm just talking to the council. 02:34:57
Where he's not able to defend himself. And I, I think that I think it's great that he's going to come back and he's going to 02:35:04
answer questions for you and that you guys are going to be able to meet. And if you want to do it as a council, if you want to 02:35:08
meet with us before, I think that's proper, but. 02:35:13
I think that we need to be careful as we talk about people who are not present. Yeah, you as a council, we can talk about any 02:35:18
project, whether they're here or not. I'm just saying that it's a known fact that there was a lawsuit. So if he represents us, I 02:35:26
think that that's one thing that needs to be when we bring up to him is he is a lobbyist. He represents us. He represents our name 02:35:33
at the Capitol, but he also owns other interests. So what in the contract do we have to be able to protect us? 02:35:41
In that right, especially when it's freedom of speech. And then the next thing is is. 02:35:48
Yeah, I love. I just want to talk about how much I love the staff. 02:35:56
A vineyard and I know I talk about getting the general Ledger and and trying to get the access to documents and trying to put 02:36:01
stuff on the agenda and I'm really excited about being able to go through and do that. I still don't have the general Ledger and I 02:36:08
don't want to by going through the. 02:36:14
Invoice Register, I want to see it in context, obviously seeing how much of the budget where and then reviewing that with our 02:36:22
travel policy, our food policy and our like car vehicle policy. That is all extremely important before we go through this coming 02:36:30
budget. I have a question for you and just as you clarify this. 02:36:38
As being spoken the last several council meetings I I don't remember a request for general Ledger. 02:36:47
Where did you put that request? Then David Mortensen on December 1st took my phone call and I requested it and he said that I 02:36:53
would need to wait till I got sworn in to get it. And I sent an e-mail to put it in. And the e-mail that you read to me that you 02:37:00
had talked about Dave Mortensen about it was a vendor list at the time, but I don't recall it being a general Ledger. 02:37:08
These are the games we play. I've requested it multiple times in every meeting. In terms of not, let's be very clear, the general 02:37:18
Ledger, I apologize. I am not trying to say that this is being I want to make sure that we're giving you what you need. And I'm 02:37:25
saying if if there was a request made, I want to make sure that we know where it is so that we can make sure it's done properly. I 02:37:33
know that you requested a vendor list, you requested the amount and I know some other things that you requested and we were. 02:37:40
Or send an e-mail. I heard today that no I'm saying on January 4th. 02:38:24
I feel like I'm just hearing this right now so. 02:38:30
I heard today that there had been talk of. I know, but what I'm saying is, is that in communication, if one doesn't understand 02:38:34
what is being requested, why not just clear it up right then and there? 02:38:39
No, I think that they were. And what I'm saying is in the e-mail that you read to me, it was a vendor list. Now you're saying 02:38:46
general Ledger is just for clarity. I want to make sure that we're talking about the right financial documents of, of making sure 02:38:52
that you have what you mean so that you're not you're not in a position where you're not getting what you're asking for. And as 02:38:58
far as I understand, it was a vendor list. And so with amounts, which is the document that you have. And if can I say something? 02:39:04
Yeah, please. So is. 02:39:10
So again, I'm new to this, but I keep hearing that the City Council is supposed to be over the budget. Is that true? Yeah, I would 02:39:16
say that's accurate. OK, so if that is true, I would assume when you start a new job, you get properly cleaned. 02:39:24
Training but when somebody states that they're requesting the general Ledger and it's not the one that's already been approved 02:40:46
that's public last site and we don't have access to it to say, hey, this is even publicly available to you right now. So you can 02:40:54
you can see this when you're making a statement publicly that we're denying general Ledger records when you're requesting it and 02:41:02
we've never received the request. That's all I'm saying is we I want to make sure that if Jake is asking for the general Ledger. 02:41:09
We are making sure that he's getting the general Ledger, but it hasn't been a request from what I'm understanding. All right. Can 02:41:17
I ask a question, please? Is there any concern? Like I know that in the past things had to go, like when he was asking for a list 02:41:25
of vendors, we had to go through and redact some things or make sure that things were kept private. Is the general Ledger going to 02:41:32
also be a long process? I have no idea. I you would have to ask Christy, could you answer that question? 02:41:40
Well, the general Ledger is going to have the detail of all the transactions. And so again, there would be information that would 02:41:50
need to be redacted. So if Jake wanted to sit down and meet with you and look at, he can, right? Like, and then if you want it to 02:41:56
be a document that's shareable, you would have to go through that longer process. So I know Jake, you it's really important to, 02:42:02
you have to have it in like a form that you can share. 02:42:08
I just. 02:42:16
I tire of this back and forth. I want to make sure that we're getting everything figured out. So I guess, is there anything? Well, 02:42:17
before I say my last thing. 02:42:22
Unfair to the council to not have experts telling us. 02:43:11
So that's number one. Number two, let's go ahead and figure out the process and then maybe you can delineate the time that it's 02:43:55
going to take and you can let the whole council know so that we can all be on the same page. 02:44:01
Would that be OK? 02:44:07
Is that what you're requesting, Marty? Yeah, mostly. 02:44:09
Yeah, I, I just, I, yeah, I'm just trying to. 02:44:15
Facilitate and support the process that this has been going on for a long time. And be it, be it They didn't use the words like 02:44:20
he's, I hate this phrase. You're new to this kinda. I know you have a lot of experience with counties and everything, but maybe he 02:44:26
didn't use the words that he thought he needed to to get what he wanted. And I just feel like it's yeah, how can we be 02:44:32
accommodating to try to figure out how read between the lines kind of thing? Well, not that it's just communicating better, it's 02:44:39
just. 02:44:45
You and I have dealt with this where we don't. Yeah, we're our definitions are different and we want to come together and 02:44:52
collaborate. I agree. 02:44:56
But I guess I just, if we need to have this discussion now, I just, I know that you said you want staff to be able to come back. 02:45:00
It's just kind of I feel like we're drawing out a process and it would just be nice to get go ahead, Eric, maybe you have a 02:45:04
solution. 02:45:08
More specifically to do with the general Ledger request. 02:45:14
The vendor list includes everything that the general Ledger has in it for the last 18 months. It has GL codes for all of the 02:45:17
expenditures should not only do you see what department, but you see, you see the line item that it came out of that department. 02:45:24
So if it was, if it was City Council. 02:45:31
Travel, City Council, training, city manager, city, city planning department, public works it. It breaks them down by the specific 02:45:38
line item from the Ledger and it's nothing that was omitted from that. So that is the entire general Ledger download. 02:45:47
Of expenditures if you want to compare that to the city budget. 02:45:56
The city budget is is obviously a public document. It's posted on the website and elsewhere. And so you could compare those two 02:46:01
but but, but. 02:46:05
And then Marty. Oh, perfect. And then Marty, I think I'm trying to understand that maybe the reason why I said staff could go back 02:46:45
and figure out what the steps are, because I'm not sure you exactly know what it's going to take to go through the process. But 02:46:52
maybe you want some kind of well, I think that commitment from them, it's, it's more of just. 02:46:59
May I? 02:47:08
I sorry. 02:47:13
I I agree with Jake on the word. 02:47:15
On the word game, I feel like we're playing a game and I don't feel like anyone's I I don't feel like in general it's a malicious 02:47:18
game. I think it's a cautious game and I feel like we just should get this figured out. And I feel like Jake's intentions have 02:47:27
been made pretty clear that he wants a copy of finances. And I felt like I understood it even though I don't I. 02:47:35
I don't go through the budget, I'm not a CPA, but I just, I feel like whatever we need to do to just be able to move on from this 02:47:45
conversation, I just really want to put on public record. Let's just do it so that we can. Yeah. And I, I think that's hard 02:47:53
because I think, I think Eric just said it's almost the same exact record, just put in a different thing. And I think the staff is 02:48:00
doing their best. No, I can provide it. And to call it a game I think is challenging because. 02:48:08
There are different words they're trying to any games. I need to clarify that. I just feel like we're getting things lost in 02:48:15
translation and it makes it feel like a game. 02:48:21
So, yeah, so I reached out to special projects audit supervisor at the state auditor's office, Tyson Plasto. He said it was clear. 02:48:29
I mean, obviously as months have gone on, it's gone from Jake doesn't get access to the vendor list and the Jake doesn't get 02:48:35
access to the great totals. And it's like Jake doesn't and it and it's gone forward. 02:48:42
What I'm asking for, just put it on the record and read from his words. 02:48:49
I would suggest that you request a downloadable Vineyard General Ledger for the past two years or so. This is from the auditors 02:48:53
office. This should not take a significant amount of staff time and it should tell them how funds are being used and transferred. 02:49:00
Ask it for a CSV file of it so that you can have it all of the city policies and procedures again as well. This should not be. 02:49:06
They should all be in one location and should not be difficult to provide. 02:49:13
I would also suggest that you suggest the consult with legal counsel, perhaps the National League of Cities and Towns, to have 02:49:20
them view a proposed ordinances. So. 02:49:24
That's one thing, but a second I'll forward you the e-mail. But the other thing is, is if you guys are misunderstanding it, I 02:49:31
don't like waiting 2 weeks and then saying I'm not understanding what you're asking for, right? Like I come and ask and reiterate 02:49:37
and I say no, that's not it anymore. But but the other thing is. 02:49:44
One of the other reasons that I don't like meeting just with Eric and Julia is that there's two different versions that come out 02:49:53
of the request. And I get it that Zoom meetings are not recorded, so therefore I can't prove that a general Ledger was requested. 02:50:00
But I have requested since those meetings that me and Sarah be together with Eric so that there is a second witness in our 02:50:08
conversations so that people know what happened so we don't have a difference of opinion of what happened. 02:50:15
Me and Sarah tend to align on on. 02:50:24
Issues and being that two people, 2 council members and submit the agenda, we can then two of us are there requesting these two 02:50:27
things. And that we know that they're requested because there's been a varying opinion of did Jake put agenda items on the agenda 02:50:35
or other issues that we're trying to put on. And so, yeah, so I'm trying to remedy to make sure I'm clear, to make sure I'm 02:50:43
understood. And yeah, so in good faith, that's what I'm asking for. 02:50:51
And can I just add really quick as you go in, I want to just stay for the record that every time we meet with you, we actually 02:50:59
meet with you and then another individual to make sure that it's not caught between us. So that and this is the report that we've 02:51:05
given back to you is when we've met with you, those people have also acknowledged that you were given those records. I think this 02:51:11
is I'm glad that you. 02:51:16
Want to move forward and make sure those things are done but I and maybe Eric you're already going to address this about making 02:51:23
sure that you're asking and. 02:51:27
Trying to clarify immediately. I just, I just wanted to point out that multiple Times Now I've asked Jake Holdaway to respond in 02:51:32
writing what he's looking for so that we can be crystal clear what he needs. I don't want it to be lost in ambiguity of a 02:51:40
conversation. I'm specifically asking. Write it down on a piece of paper. e-mail me your exact request and we will give you 02:51:48
exactly what you would like. And you have refused for weeks. You have refused to respond because you didn't want to do homework. 02:51:56
That's not fair to state that we're not responding to you because of the conversation collapse. 02:52:04
I think what I'm recognizing from this conversation is we we understand what he's requesting. 02:52:11
He got some really good advice from an outside source that articulated it really well. So let's go ahead and get that and do do it 02:52:19
as efficiently as possible. And maybe you make sure that everybody on the council receives it at the same time so that we can we 02:52:25
can all see that going forward. Amber, you look like you want to make a comment. I just want to say I would like to request that 02:52:32
we meet in pairs of council members that are rotating. 02:52:38
We'll try to make sure that's a possibility. I'm going to move away from this. We're going to make sure that you get what you 02:53:17
need. I think, Marty, we're going to satisfy your concerns. Amber will satisfy yours. So thank you for clarifying the things that 02:53:23
you need. We're going to go ahead and move on to the consent. And I believe, Marty, you wanted to pull. Oh, no, Derek, you have a 02:53:28
you have a report. 02:53:33
Thank you. So I just wanted to report out on a number on our departments. We've had about a month since I've given a report, so 02:53:39
I'll just run through this quickly, but there's quite a few things that would be of interest to public and council. 02:53:47
From our building department, they issued a certificate of occupancies for Grove Park State Center in the Hammonds, Hamptons. 02:53:55
A new inspector and training was just hired on April 8th and Sterling Brown, everybody seemed to know us. Sterling Brown, but it's 02:54:04
not the one you know, probably, unless it's this one. 02:54:10
Construction has begun on the clubhouse in the orchards. 02:54:17
10 building permits for single family dwellings have been issued. Most of those were in the cottonwoods. 02:54:22
From our Parks and Rec. 02:54:28
From parks in a water bottle, fill stations were installed at Penny Springs Park, Gammon Park, Sunset and Sunset Beach Park. 02:54:30
We also had three staff, Preston, Mikhail and Hayden, who have now become certified as aquatic facility operators for the splash 02:54:40
pad. Wanted to let everybody know that the bathrooms will open at our Vineyard City parks on April 1st as well. The pavilion 02:54:47
reservations will open for the week of April first so folks can get those reserved. They they fill up rather fast from the rec 02:54:55
department. 02:55:02
Our Gold Rush race series was a huge success. They maxed out on on applications for the race 351 registrants. They ended up having 02:55:10
extra people just run the race and time themselves because we didn't have enough tags for them to to participate officially. 02:55:18
Nearly 1000 registrants have already signed up for youth spring soccer this year, and that'll begin in about two weeks at least 02:55:29
the game as well. Summer rec programs are now open for registration as well, beginning collection, collecting donations from that 02:55:38
new policy that we set for the sponsorship program as part of those applications as well. 02:55:47
From an event standpoint, the Bunny Hop Egg Drop event will be Saturday, March 30th, that's this Saturday. It starts at 9:00 AM 02:55:58
sharp, so be sure you're there and you get there early. It'll be a little chaotic. 02:56:04
Regarding Arts Commission, Elizabeth Shelley was put on as the Commission chair and then that also the Arch Commission. Grant 02:56:12
applications open May 1st. 02:56:18
From our Public Works, The Public Works just hired Charles Larson to be our new Public Works tech and he has lots of experience in 02:56:24
municipal streets and utilities and came from Salt Lake City and Draper City. 02:56:32
Before the new year, Vineyard City added an additional Rd. connection. We just wanted to make sure that everybody was clear on 02:56:41
this. The Vineyard Extension, the Vineyard connector extension goes all the way around and is now you can jump on to 1600 N at the 02:56:48
far end of it. And also just because the question has been brought up a few times, residents that live in Lakefront and and use 02:56:55
300 W and Lakefront Rd. are able to now tie in. If you want to head north, you just stay on on the on Lake Rd. and that'll jump 02:57:02
jump you onto 1600 N as well. So. 02:57:09
A convenient alternative to trying to jump onto Main Street, which sometimes can be challenging. 02:57:17
On March 11th of this year, you notified us that our 1600 N intersection at Geneva Rd. had some improperly marked turn lanes. 02:57:24
And so, and that was because of an agreement with Union Pacific. So now U dot has requested in partnership with us to get that 02:57:37
easement and get the permission in place through up so that those the through lane and the left and turn right lanes can, can be 02:57:45
there again. But for now it'll be just, it'll be a temporary inconvenience while we're waiting to get that taken care of that'll 02:57:52
require some easement access. 02:58:00
Or easement acquisition to widen the road a little bit there to make that possible? 02:58:07
Easement access or is it right review? Do you know, can we confirm that right away? Well, it's right away, but isn't actually UPS 02:58:14
right of way? 02:58:19
It's a landowner, so up at the North End, Martinsville, I mean. 02:58:26
Something that Council Member Rasmussen asked about this year we received $25,000 from Domino Pizza for a plowing for pizza that 02:58:36
25,000 is going to be added to this year's council approved 15,000 for. 02:58:45
Changing our our snow snow equipment over to a brine spreading option rather than just salt rock. 02:58:56
Our Engineering Our engineering team has met with Orange City to discuss improvements along 400 S segment of Lakeside Park and the 02:59:47
discussions included lane realignments, pedestrian crossing, mobile and dedicated bike lanes. Orem City, Vineyard City and U dot 02:59:55
will be working together to apply for federal Safe Streets grant and all planning and design. 03:00:02
Planning and design grant to improve the Geneva Corridor from 1600 N to 400 S. 03:00:10
The solar powered lighting area will be installed at Grove Park by the basketball court and that will operate in the evening and 03:00:16
is connected via the web so that that can be monitored and turned on and off. 03:00:22
The bike and scooter racks for the school pickup and drop off area right here on the corner north. 03:00:30
West corner of the City Hall is expected to be delivered by the end of March and installed in April. 03:00:36
And then water system upgrade projects. Central Utah Water started upgrading several of its wells and vineyards, including 03:00:44
construction work that required the closure of 400 N. 03:00:48
That started on March 15th and will last for approximately 10 weeks. Central Utah Waters Contractor worked with the surrounding 03:00:54
businesses and Edgewater Homes to ensure that they had ample notice and the Yard X Development also worked with them to look for 03:01:00
parking options. 03:01:07
The citywide pipeline project will continue and additional work to restore the disturbed areas. 03:01:14
Lastly, snow removal operations continue as snowy weather has picked up again a little bit, but as of March 25th, the Utah Valley 03:01:20
area is at 127% of of average for this portion of the water year, which is great news. We've got all the water we need. 03:01:30
That's great. Awesome. Thank you so much. Could you e-mail that to me or to all of us? 03:01:40
Thank you. Sorry I missed one thing that was really critical from our finance department at our budget retreat, we had a physical 03:01:48
copy of the calendar for the budget season. I don't know that everybody got that. I know that Christy sent it to Sarah. She's 03:01:56
after this meeting tomorrow. Presumably she will send that budget calendar out to everyone so that you can kind of map out. 03:02:04
Where we are in the budget season and and have expectations as to how we'll proceed on that. 03:02:12
Awesome. Thank you so much. Exactly what we were asking for. All right, we'll go ahead and move on to the consent items. I just 03:02:19
need an approval. Otherwise, if you want to discuss something, I need you to go ahead and pull those off, approve some, and then 03:02:27
pull the ones up that you want to discuss. OK, I wanted to discuss 7.3 and 7.4, so I'm going to make a motion on one and two. I 03:02:34
move to approve consent items 7.1 and 7.2 as presented. All right, first time already. Can I get a second? 03:02:42
Second, second by Andrew. This is for approval of 7.1 and 7.2. All in favor, Aye. Any opposed? All right, let's go ahead and talk 03:02:51
about awards, Parks and Recreation master plan and impact fee analysis task order 7.3. Is that something that Brian? Yeah. You 03:02:58
want to go ahead? Yeah, I'm happy to. 03:03:06
Umm, so yeah, I guess maybe just to start, does anyone want to ask any questions on that? And I'll just kind of answer according 03:03:14
to your questions. You know what, since we're talking about it, let's just give like a one minute preview for the residents, OK? 03:03:19
Yeah, so. 03:03:25
We'd like to do a Parks and Rec master plan just so that we can grow responsibly moving forward, just making sure that we're 03:03:32
meeting the demand of you as the Vineyard City residents for all of our recreation and parks offerings. And so having a Parks and 03:03:39
Rec master plan really allows us to figure out what inventory we have, what current parks we have, what changes need to be 03:03:47
implemented, what potential parks we could build and put in. 03:03:55
And potentially cemetery that could be a part of this as well.