City Council Regular Meeting
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Transcript
| All right, everybody. We're going to go ahead and get started. | 00:00:15 | |
| Let's see. Today is April 24th, 2024. The time is 6:00, and we're going to get our City Council meeting rolling. We're going to | 00:00:20 | |
| start with council members who's going to give us an invocation and lead us in the Pledge of Allegiance. | 00:00:27 | |
| Our Dirk and Heavenly Father we are so very grateful for this wonderful spring day. We're grateful to be here as a City Council | 00:00:40 | |
| and residents and staff, please bless and watch over. | 00:00:45 | |
| All of us that we can do our best and make good decisions. Please bless those in need. Please bless that they can. | 00:00:50 | |
| That they can find. | 00:00:59 | |
| That we can find them and help them and please bless our families and loved ones with safety and health and we're so very grateful | 00:01:02 | |
| for. | 00:01:06 | |
| This wonderful community we have, and please help us find ways to support one another and find middle ground. We say these things | 00:01:12 | |
| in the name of Jesus Christ. Amen. All right. | 00:01:17 | |
| Of the United States of America Considering Vote for which it stands One Nation under God, Individual Resiliency, and Justice for | 00:01:26 | |
| All. | 00:01:33 | |
| Thank you. We'll start out with our Healthy Utah Award presentation and Eric Ellis, our City Manager will introduce this for us. | 00:01:42 | |
| This is the important. | 00:01:55 | |
| OK. So I just wanted to describe the get healthy Utah designation. | 00:02:02 | |
| Vineyard City recently received its designation as a Healthy community, which is a demonstration of the city's commitment to | 00:02:08 | |
| fostering well-being among residents. | 00:02:13 | |
| To receive this designation, Vineyard implemented multiple health strategies and a focus on active living, mental health and | 00:02:18 | |
| access to healthy food. Then you're partnered with Huntsman Cancer Institute to promote skin cancer awareness, delivered mental | 00:02:26 | |
| health packages to resource officers, and expanded the community garden plots. These initiatives showcase the city's dedication to | 00:02:33 | |
| healthy living in our communities while serving as a model for communities across Utah. | 00:02:40 | |
| Awesome. Thank you. And this is a Reappa. We're in our third year. I believe several studies joined us this year and we're very | 00:02:49 | |
| happy to do this. So we want to get a picture with the full council. We could do that. Let's all go to the front and we'll get a | 00:02:54 | |
| picture and staff, you can join us. | 00:02:59 | |
| Let's go down. | 00:03:05 | |
| 123. | 00:03:24 | |
| All right. | 00:03:48 | |
| Next we'll go through a few proclamations that are happening. It is a 55th annual Municipal Clerks Week that will be proclaiming | 00:03:51 | |
| May 5th through 11th, as well as the proclamation of Arbor Day 2024-02, which is the resolution to proclaim Arbor Day in Vineyard | 00:04:00 | |
| as April 26th, 2024 and claim proclaiming May as Bike Month. | 00:04:10 | |
| As well as May as Building Safety Month and I will be signing those proclamations later. | 00:04:20 | |
| All right. We'll move right into our work session. We're going to be going over the fiscal year 25 budget discussion and our | 00:04:27 | |
| Finance Director, Chrissy Bayless will lead this discussion regarding council priorities and city capital projects. | 00:04:34 | |
| Hey. | 00:04:47 | |
| I. | 00:04:54 | |
| Thank you, Morgan. Appreciate that. | 00:05:12 | |
| So tonight we have the opportunity to talk about preliminary things that are going to be coming in the budget. I wanted to talk | 00:05:15 | |
| briefly about what a budget is before we get started so that we're all on the same page. There are a couple of myths regarding | 00:05:23 | |
| budgeting. One is that it's an annual document that is produced and we do this once a year that is absolutely in this a budget is | 00:05:30 | |
| the process, there's a system and it's something that we use year round. | 00:05:38 | |
| The second myth is that the finance director owns the budget. This is also not true. While I do work to communicate with the | 00:05:46 | |
| departments and the council to put it together and then go back and make adjustments as it directed, it is not my budget, it is | 00:05:52 | |
| our budget. | 00:05:57 | |
| And the other thing is people think budget is an exact amount and what a budget is, is our best guess as what's going to happen | 00:06:04 | |
| next year. We're trying to have a plan going forward and so obviously plans change. | 00:06:10 | |
| Revenues come in at a different amount or expenses change. And so as we talk about these things, remember that these are not set | 00:06:17 | |
| in stone that they will change throughout the year and that's why it necessitates having budget amendments throughout the year. | 00:06:23 | |
| So what a budget is, is it's a process, a set of activities that encompasses the development, implementation and evaluation of a | 00:06:30 | |
| plan of the provisions of services and capital assets for the city. | 00:06:37 | |
| The two biggest aspects of a municipal budget are personnel because of the services that we provide. And the 2nd is capital | 00:06:46 | |
| assets. Eric will be talking about personnel here briefly, but before that, I'm going to talk a little bit about the capital | 00:06:51 | |
| projects. | 00:06:57 | |
| Before I do that, I wanted to go into the timeline of the budget so you all understand where we are. We had a retreat with all of | 00:07:03 | |
| the directors and council members back in February that was followed up by a council budget. | 00:07:10 | |
| Priority retreat that was just a couple of weeks ago where each of the Council members was able to say this is what I see as our | 00:07:19 | |
| priorities for the capital projects and for the budget that is coming up. | 00:07:24 | |
| On May 8th I will be presenting the tentative budget, at which time it is, it will requires approval by the Council. But it is | 00:07:30 | |
| more you're saying yes, I have received the budget and that's what we will do on May 8th when I present the tentative budget and | 00:07:37 | |
| that's going to be followed on May 22nd by a public hearing. So any concerns, questions that you have about the budget, that would | 00:07:45 | |
| be a great time to bring it forth and discuss that. | 00:07:52 | |
| And then in the May, June, June time frame, we will be finalizing the budget. The final budget will be adopted as by law on June | 00:07:59 | |
| 26th, so our final meeting of the fiscal year 24. | 00:08:05 | |
| Some things to keep in mind as we look at priorities. | 00:08:13 | |
| GFOA best practices for budgeting has three priorities that they say are the the top priorities that you should have #1 is public | 00:08:20 | |
| health and safety. I think we can all agree that that's pretty important, #2 is asset preservation. We want to take care of the | 00:08:26 | |
| assets that we already have and make sure that they don't go become in disarray. And then the third one is service or asset | 00:08:33 | |
| expansion or addition. | 00:08:40 | |
| Thank you. | 00:08:48 | |
| Thank you, Eric. | 00:08:49 | |
| I tried. | 00:08:52 | |
| OK. So next what we're going to do is we're going to go and we're going to review the priorities that were set forth from the | 00:08:55 | |
| council in the meeting that they had on April 10th. | 00:08:59 | |
| So you can see here there's quite a list. Obviously with council members, everybody has different priorities and this is a great | 00:09:06 | |
| opportunity for all of those to come forth and be discussed as possible ways that we can spend our capital. | 00:09:12 | |
| I don't want to insult your intelligence, but I'm just going to read down through them so that those that are just listening can | 00:09:21 | |
| also see or hear, sorry, council priorities, library and funding. For that we need soccer, fields, park space, phasing. | 00:09:30 | |
| Recreation tools especially we've been talking about a robot for painting fields, trail lighting and seating. The City Hall that | 00:09:40 | |
| need that. We need to expand into parking solutions, geotech engineering, innovative research hub. | 00:09:49 | |
| Economic development and partnerships. | 00:09:59 | |
| Vehicle tracking. | 00:10:02 | |
| Mosquito abatement. | 00:10:04 | |
| Cyber security technology. | 00:10:07 | |
| Website improvements. | 00:10:10 | |
| Flyering or community outreach, making sure that the communities aware what's going on. | 00:10:13 | |
| Our transportation. | 00:10:18 | |
| Wayfinding. | 00:10:21 | |
| Amenities for teens? | 00:10:22 | |
| We're looking forward to finding locations, cemetery, agrotech, Lakeshore enhancements and planning and walk our away. Some of | 00:10:25 | |
| these we have already addressed and we have I believe Eric has already met with Dan from the county regarding mosquito abatement | 00:10:33 | |
| and they have graciously offered to come and do a presentation so that we are more informed on what they do there. | 00:10:41 | |
| Next, I'm just going to go into a list of. | 00:10:50 | |
| Possible projects. | 00:10:53 | |
| The first one is actually a carryover from last year. | 00:10:56 | |
| We have budgeted 270,000 for the beautification of entrances and planned corridors. 107,000 of that was spent this year on street | 00:10:59 | |
| lighting and so that we have an additional 163 to send this here as a possibility. The skate park design is part of the Central | 00:11:05 | |
| Corridor Plan. | 00:11:11 | |
| Facility Facility dumpster enclosures. | 00:11:19 | |
| Again, I mentioned briefly the field ping robot. | 00:11:23 | |
| Parks Master Plan with the Impact Fee study. | 00:11:28 | |
| Resurfaced basketball and pickleball courts. This one falls into the asset preservation that I mentioned briefly earlier. We | 00:11:32 | |
| obviously need to take care of the assets that we already have and to increase our longevity. | 00:11:38 | |
| The Public Safety National Plan with Possible Impacts Fee Study. | 00:11:45 | |
| Tucker Rd. Park and Overpass Design. | 00:11:49 | |
| We need there's improvements that are needed at the current Public Works building as well as an expansion to the Public Public | 00:11:53 | |
| Works building. | 00:11:57 | |
| Modular roundabout. | 00:12:03 | |
| I'm just going through all these and then if you have questions, we can certainly discuss them. After growth park parking lot | 00:12:05 | |
| expansion, this also includes storm water and enhancement. | 00:12:10 | |
| The July 1st fireworks show. | 00:12:16 | |
| Grant matching, if you recall in the last couple of meetings we've had budget amendments regarding that plan, grant funds and so | 00:12:20 | |
| that's where we would just like to possibly plan for the possibility of grants coming in and our side of match on that. | 00:12:26 | |
| And then the last one is the Arts Commission grants. | 00:12:33 | |
| No, just clarifying. So that's perfect. I'm sorry. | 00:12:48 | |
| And then the Arts Commission grants that's funded, that's something that they have set aside. In fact tonight later that we, the | 00:12:55 | |
| council will have the opportunity to review the application for an Arch Commission grant that is provided from RAP Taxes, which is | 00:13:02 | |
| Recreation, arts and Parks Cultural Fund. And so the prior council had decided to set aside $20,000 a year towards grants that | 00:13:09 | |
| they can offer to people who are willing to do things to improve our community in that area. | 00:13:16 | |
| And that is awesome. We do have questions. | 00:13:25 | |
| Council, do you have any questions? | 00:13:30 | |
| I just would like a little bit of more information about the roundabouts. I don't think I've heard about any of that. | 00:13:34 | |
| I'll, I'll defer to the scene, but I know I live in Springville and we have one there, and there was a student that was killed | 00:13:41 | |
| just above our high school and so they put this modular roundabout in. There was not room there to put in a full roundabout, but | 00:13:47 | |
| it was a way to slow down traffic and get people used to being more aware of safety in that area. | 00:13:53 | |
| And it allows for the left hand turns easier. Thank you, Morgan. | 00:14:00 | |
| Missing. So yeah, send it. Sorry, too close to close for comfort. So it works, Director. And in regards to the line item for | 00:14:07 | |
| modular roundabouts, again roundabouts is something that's very useful, something that's very that could help with. | 00:14:16 | |
| For one, traffic calm and slowing down traffic, but also for traffic movements as well. It's it's something that could be | 00:14:26 | |
| something that can be placed in areas where traffic signals may not be when I say warranted, may not. | 00:14:32 | |
| Then I'll be. | 00:14:39 | |
| I like roundabouts. I guess my question is just the modular part. Yes, ma'am. So I'm going back to the office. So on that | 00:14:42 | |
| conducive like for example an intersection like 600 N and Main Street. I think this has been identified on our translation master | 00:14:49 | |
| plan as well as voiced some concerns from the public and other other individuals in regards to the traffic movement and of course | 00:14:56 | |
| being right next to other areas. | 00:15:03 | |
| Any traffic signal would not work, a stop sign would not work. | 00:15:11 | |
| Moving forward and then investigating around about the module, around about it, and that's like a right girl, any kind of thing | 00:15:15 | |
| about the kind of Lego pieces where you put, you put the pieces together through it and that's just built around the belt and more | 00:15:20 | |
| expeditiously. | 00:15:25 | |
| On that it's been It's been used in several states. | 00:15:32 | |
| It's been used in several states when So what they do is they miniature roundabout where our hopes is to make a design for. | 00:15:38 | |
| A roundabout maybe not full size roundabout, but and have that manufactured and provide to us like built-in suite or built-in suit | 00:15:47 | |
| in that area. And what that would do is we were looking at that as an option because they're a permanent roundabout at that | 00:15:54 | |
| particular section of 600 N and Main Street is about two to $3,000,000. We're in module around about would be able to bring that | 00:16:01 | |
| cost down to about. | 00:16:09 | |
| Forgive me, but I think it's about 400,000 to about 500,000. We didn't give the actual prices down because it requires engineering | 00:16:17 | |
| and so forth. | 00:16:21 | |
| It's been used in Georgia as a temporary basis, but where Georgia would put them, these particular ones say Georgia put them down | 00:16:28 | |
| and and then follow on with the actual roundabout. The state of Virginia actually still has theirs after like 3-3 or four years | 00:16:36 | |
| they still have, they still are utilizing this we're looking at investigating A module around about on three intersections 600 N. | 00:16:44 | |
| As in hallway field and 400 N. | 00:16:54 | |
| 400 S as well as right by Vineyards Elementary along 400 S as well. So that's what this budget I want to cover. | 00:16:58 | |
| I have a question on that. So can you pull back that slide that showed the dollar amount, So the 600 N and Main Street or, yeah, | 00:17:09 | |
| Main Street, that's already really congested and it gets backed up pretty bad. So I imagine if you put this modular roundabout, | 00:17:16 | |
| it's going to make matters worse. We've talked, I've talked to Eric and the mayor about an acceleration lane onto Vineyard | 00:17:23 | |
| Connector Road and I'd really like that considered it makes more sense because it takes a whole lot of traffic out of lakefront | 00:17:30 | |
| and right onto Vineyard Connection. | 00:17:37 | |
| Instead of bottlenecking them worse up in that area. So yeah, that's a very good point and of course the floor anything is | 00:17:44 | |
| actually implemented on this. What we do is we would get the engineering, get the one engineering studies that's moving forward | 00:17:52 | |
| underneath the transportation last plan. And we do have funding for my specific like actually doing this assessing, assessing | 00:17:59 | |
| specific locations, one being 600 N and Main St. as well and then. | 00:18:07 | |
| Then we would move forward with the actual game design done and this type of purchase. | 00:18:15 | |
| Council approval and again anyway, but a connection, any other kind of connections onto roads is always looked on in a positive | 00:18:19 | |
| manner. So the way we look at this is, if we want to do this, what this would do is help provide a protected left turn per SE and | 00:18:28 | |
| then and any other alternatives would definitely be. | 00:18:36 | |
| The one that you were talking about, we had some discussions with the OT and forgive me that I haven't, we haven't been able to | 00:18:45 | |
| kind of corral people together to have further discussions. | 00:18:49 | |
| So, so the roundabout would. | 00:18:54 | |
| Would kind of force people to go left and they wouldn't have the ability to turn right or they were just going around. | 00:18:56 | |
| So they're Center St. and Main Street. So you picked the three, the three places that are the most problematic in the city. Yeah, | 00:19:05 | |
| we we picked those three places where we saw some good potential in terms of increasing safety and providing for like railway | 00:19:12 | |
| safety and where we can, I guess. | 00:19:20 | |
| Easing the roadway off ourselves upside down, it doesn't necessarily mean that we'll move forward on every single one, but before | 00:19:29 | |
| we actually move forward, we definitely get engineering study done, here's budget for engineering studies, traffic studies and | 00:19:37 | |
| then and move forward with that. And of course any final purchases we have to go through council. OK, great. Thank you. And then I | 00:19:44 | |
| had a question on the Tucker Rd. Park overpass design. | 00:19:51 | |
| Is that are these all projects that are possibly going to happen this year? | 00:19:59 | |
| Yeah, the technical park Overpass design does that. That's when I should happen because of the project that's that's recently | 00:20:08 | |
| happened there. It's kind of torn area. The HOA, we've worked with them and they are dedicating that that land to us. So that'll | 00:20:15 | |
| be kind of a small pocket trailside park. And so this would allow us to to go in and design it and you know make sure we have the | 00:20:21 | |
| grading correct. | 00:20:28 | |
| Any of the storm water issues get the travel alignment where it needs to be. | 00:20:35 | |
| And then any amenities that the council would like to see out of there? | 00:20:40 | |
| OK. I feel like that's really important. I also feel like where you have excess in the planned corridors budget, maybe you guys | 00:20:44 | |
| could consider because now we have $142,000 price tag. I've been a little bit curious about this because I've heard so many | 00:20:51 | |
| citizens ask for the overpass on Mill Rd. So maybe you could use part of that overage to accommodate. | 00:20:59 | |
| Mill Rd. Pedestrian Overpass. | 00:21:09 | |
| You may never run on 400 million Fourth North. | 00:21:12 | |
| Yeah, I think. | 00:21:17 | |
| To approach you P with and then also we have the central Utah water and the school district out of right there. So there's a lot | 00:21:50 | |
| it's actually pretty complex project and so. | 00:21:54 | |
| Anyway, I conceptual level through the TAG grant that would allow us to kind of see what the options are and get some in place and | 00:22:01 | |
| then once we got agreed upon design and we would pull the trigger on like the engineering of the project. OK, All right. Thank | 00:22:07 | |
| you. Yeah, no problem. Do we have a schedule for things like early servicing of our pickleball courts? | 00:22:14 | |
| Maintenance schedule for. | 00:22:20 | |
| God. Or is that something we could look at doing? Yeah, that's something we could look at doing we already have in place. | 00:22:23 | |
| But ideally we would want to get that done. | 00:22:31 | |
| This year. | 00:22:33 | |
| Yeah. I was wondering specifically about the July 1st fireworks show. Are we partnering with someone on that one? It's the first | 00:22:36 | |
| I've heard of it. | 00:22:39 | |
| Yes. So the July 1st fireworks show would be the partnership with Jimmy Rex. He would be funding all of the fireworks. So the | 00:22:46 | |
| lion's share $30,000 worth of. | 00:22:51 | |
| Show and then the city would be covering the permitting and some of the cleanup and and some of those line items that that weren't | 00:22:56 | |
| necessarily figured out last year. But this was kind of wrap that up so that it was an effective show from start to finish. | 00:23:04 | |
| I like that. I think that there's some things that definitely need to be manicured with that event. I'm kind of disappointed | 00:23:14 | |
| because I've expressed interest for a long for the past however many months since September 11th that we put funds towards | 00:23:19 | |
| repeating our September 11th. | 00:23:25 | |
| What do we call it? Our evening of the drone show and our concert, and it kind of is disappointing to see that we're putting it | 00:23:32 | |
| towards that instead. I don't think it's that. Instead, I think this list, if I'm understanding this correctly, is just random | 00:23:37 | |
| things that have come in that. | 00:23:43 | |
| Showed up and they're saying, here's some things that you guys have prioritized. Here's some things that have come into us. If you | 00:23:49 | |
| want to add something to the list right now and say, hey, don't forget about the 9/11, go ahead and put it in. And if you'd like | 00:23:55 | |
| to see this move where you're not doing that or not effectively going after that one, but you want to go after the 9/11 in place | 00:24:01 | |
| of it instead of both, I think that's something you can voice. I'm voicing that. | 00:24:07 | |
| Good news, it's in the special events budget already. This is just a separate list, as the mayor was mentioned, So my requests | 00:24:15 | |
| have been acknowledged. We're we're the Ken Garff over here. | 00:24:20 | |
| Fantastic news. Thank you. | 00:24:27 | |
| I'm just sorry, I'm gonna do one more. What the Public Works extension, is that office or is that? | 00:24:31 | |
| Functional space for staff or what is that? | 00:24:38 | |
| The worst director said the public works expansion. | 00:24:46 | |
| OK. Yeah, the building expansion would be to add. | 00:24:49 | |
| Staff office spaces in that facility. Currently, staff is utilizing warehouse space in order to kind of utilize their workspace. | 00:24:54 | |
| It's not going to sit through a productive workspace. So it would be specifically just for to have a separate warehouse, warehouse | 00:25:01 | |
| space and office space. | 00:25:08 | |
| OK, any other questions on this one? I want the record to show that I learned to be last this time because I'm always jumping on | 00:25:19 | |
| right. | 00:25:23 | |
| Um, on the project, while Caraway isn't going to take any funding that's going to be forestry, fire and state lands funding. So | 00:25:28 | |
| we're not, I don't think we're asking for. I think we just spoke that it was a priority that it get done but no funds would come | 00:25:36 | |
| out of that. I think in the past two years FSL has continued to work with the city. They've asked for different facilities and | 00:25:44 | |
| things to come forward. So as you guys go to the wall Caraway meetings and see what needs to be done, I think there was. | 00:25:51 | |
| There was a funding request for a few things. So you when Amber, I guess you're leaving out on the liaison side, but maybe as you | 00:25:59 | |
| guys review that content you can bring that back to the council. Yeah, I was in the war meeting today and cities are not going to | 00:26:07 | |
| be coming in until the very end. And that's why I kind of know like it'll be the Lake Authority and Forestry Finance, they land in | 00:26:14 | |
| the land owners. So there's just, I mean maybe if if something on the outside of walk our way but there wouldn't be anything on. | 00:26:22 | |
| Just pointing out that that the Walker away was mentioned on the council priorities, not necessarily on the projects with funding. | 00:26:31 | |
| Okay okay. I just wanted to make sure. | 00:26:35 | |
| Yeah. But I think we do need to go. I mean, what Jake's saying, I wasn't at the Walker away meeting, but for anybody that is doing | 00:26:40 | |
| it on the City side, we probably do want to reassess the ask that we were asked last year for it and see what's happening with | 00:26:47 | |
| that. I can't remember the exact dollar amount, but is that project moves forward and we don't have it in budget and then that | 00:26:54 | |
| does get to that point. We're not going to have that on our table. So you'll want to follow up. | 00:27:00 | |
| OK. It looks like our questions are done on this slide on the budget, since this is the budget topic. | 00:27:11 | |
| One of the main focuses, obviously. Mine were not asking for anything. Almost all of mine were a review of not cutting but just | 00:27:17 | |
| evaluating like the vehicle policy. | 00:27:23 | |
| The gas policy driving where like out of county, our meeting and food policy and then our travel out of state, are we are you | 00:27:30 | |
| presenting those as well with the budget or is it something that we as a council need to be working on? | 00:27:38 | |
| Deductions have been taken. We can highlight those at that time, right? But the budget is also putting guidelines or parameters | 00:28:19 | |
| of, hey, here's the total budget with these rules in place, we are therefore giving you this money. So those policies go hand in | 00:28:26 | |
| hand, right? We're not just, hey, these are the total dollar amounts. And then later we work on policies. So all of all of the | 00:28:33 | |
| requests that you have for the budget will be implemented with the budget, yes. | 00:28:41 | |
| In our coming, in our council meetings coming up, we can say, OK, here is the policy, this is what staff saw in it. This is where | 00:29:22 | |
| they feel this could happen. Or this is going to the council and the council can vote on if they want to change that policy. So | 00:29:28 | |
| there's a few things that you brought forward that might be policy, might just be implementation, but it'll go along with the | 00:29:34 | |
| budget. So who's leading that? Is it? Is it a staff member? And then who on the council's involved in that and can I be involved? | 00:29:40 | |
| I'm over the agenda. | 00:29:46 | |
| And so anything that's running for the policy I'm taking on and making sure that your requests are made and then all of the staff | 00:29:53 | |
| is implementing it and Erics leading out on that and working with staff to take care of that and then still report it back to the | 00:29:58 | |
| full council. So you guys will all receive it. | 00:30:02 | |
| So what's the timeline on that? | 00:30:09 | |
| For the budget before July 1st or something, yeah, it'll happen. So that you have all of that information in tandem with doing the | 00:30:11 | |
| tentative and as we're going through the tentative budget process, OK. And then the last thing, the request that we didn't give a | 00:30:18 | |
| set number but we were saying that each instead of doing generalized categories of. | 00:30:25 | |
| Policy and the council can determine if they want to change anything on that. | 00:31:06 | |
| OK, it sounds like nothing like to be honest. I feel like it like. | 00:31:14 | |
| Like at the final, my guess is that what we'll do is we'll pull it in and then the council will be able to talk about it and you | 00:32:22 | |
| guys will be able to set those parameters and vote on it if there's changes that need to be made. | 00:32:27 | |
| I'd love to be in the meeting process if I can. I was thinking we would have it in public. | 00:32:33 | |
| OK. Any other questions? If not, we're going to go ahead and move on to the next part of this presentation. | 00:32:44 | |
| I agree Eric is. So as Christy mentioned, I'm going to talk a little bit about the personnel side of things. So just kind of | 00:32:51 | |
| giving council a heads up on how this works for the compensation for personnel within within the city, so. | 00:32:59 | |
| As far as Mayor and Council is concerned, their responsibility is to establish a percentage in the budget allocated to raises each | 00:33:08 | |
| year What the city does. As far as kind of guiding that process, Vineyard has established A systematic approach for annual pay | 00:33:16 | |
| increases. We utilize the annual CPI and performance evaluations. | 00:33:24 | |
| The role of management staff is to determine individual pay increases based on performance evaluation criteria. | 00:33:33 | |
| Considerations Pay increases are contingent on budget constraints and criteria for fulfillment, and they are not assumed to be | 00:33:41 | |
| automatic. They're subject to council review annually. | 00:33:47 | |
| Pay range adjustments, evaluation of pay ranges take place by any biennially to ensure competitiveness with the local market. So | 00:33:54 | |
| our HR department does, every two years they do a big review, they do full comparisons from neighboring cities and and build an | 00:34:04 | |
| outline for the entire city for all types of staff at all different levels to make sure that we're within that those pay ranges. | 00:34:13 | |
| And yeah. | 00:34:25 | |
| As far as consideration for merit and COLA adjustments, cost of living adjustment is what that stands for, I think. | 00:34:28 | |
| We use comparable cities as well. | 00:34:38 | |
| This year, as you look at the bottom of that, the CPI is at 3.5% and. | 00:34:41 | |
| Then we also use salary increase to offset employee contributions to retirement is one of the options we're looking at today. | 00:34:49 | |
| Ensuring competitive compensation practices for talent retention is kind of the purpose behind making sure that on an annual basis | 00:34:56 | |
| we're keeping up with with neighboring cities so that we can retain our good talent that we have here. | 00:35:03 | |
| This year, the URS Tier 2 hybrid pension group, so that's not everyone. It depends on when you started working within the URS | 00:35:11 | |
| system. For anyone that chose, I think it's 2013 and or 2012 and beyond have the option to choose the Tier 2 hybrid because of. | 00:35:21 | |
| We could probably get AUR presentation, but because of the increases post COVID to salaries across the state. | 00:35:33 | |
| There is a reduction. Normally when you're on this hybrid plan, a portion, a fairly large portion of of the contribution goes | 00:35:42 | |
| towards a pension and anything remaining goes into a 401K and that that is based on 10% of the employees growth wages. | 00:35:53 | |
| Because that this year we're actually over the 10%, it created that .7% requirement that that employees were more or less on the | 00:36:06 | |
| hook for. Most other cities this year are providing staff that are in the Tier 2 hybrid pension plan with a .7% increase to cover | 00:36:15 | |
| that deficiency from the URS contribution requirements. | 00:36:24 | |
| So it'll show up on their pay on their payroll. As the .7% increase, it'll automatically be deducted and go into their pension. | 00:36:34 | |
| Contribution. | 00:36:46 | |
| That's that's what most most cities are doing. | 00:36:48 | |
| And that's about it. So typically what we would do is we would look at the CPI 3.5% and then look for an amount that could be | 00:36:53 | |
| provided to staff based on merit. So as mentioned earlier, we do performance reviews of all of our staff and and the the range of | 00:37:02 | |
| that can be 1 to a couple percent that is that is merit based depending on. | 00:37:11 | |
| How stellar they are or how mediocre they are. | 00:37:21 | |
| Great. Any questions? | 00:37:26 | |
| OK. It looks like there are no questions. We'll go ahead and move on to our public comments. Thank you so much for presenting that | 00:37:30 | |
| and getting us warmed up for our tentative budget. Now is the time for public comments. It looks like there's a lot of people here | 00:37:37 | |
| to chat with this exciting. This is a time to say things that are not on the agenda and to share your concerns with us or your | 00:37:44 | |
| solutions and ideas. | 00:37:51 | |
| Please come up to the microphone, state your name, and I'm going to Can you raise your hand? If you were wanting to speak? Let's | 00:37:59 | |
| see one Keep them up high so I can count. | 00:38:04 | |
| OK. Everybody's going to get 2 minutes. So I'm going to set the time limit to 15 minutes for this group and just follow right | 00:38:13 | |
| after somebody is done. You're going to go ahead, state your name, where you live in the general area and then your comment. And | 00:38:22 | |
| then I will address you afterwards or I will direct you to people that can help you with your comment, OK. | 00:38:30 | |
| Go ahead, Sony McGrath let's him in our neighborhood. Can you hear me OK? Yes. | 00:38:39 | |
| OK, I've been a resident of India since 2015. I'm here to discuss a serious issue. During the past election, the vast majority of | 00:38:45 | |
| the political discourse in this city took place via Facebook Groups, private groups. The largest groups, the largest one, has | 00:38:52 | |
| close to 5000 people. Within a town of 15,000 people, it's probably just about majority of the years. | 00:38:59 | |
| Voting Age Citizens at the center of the Political Discourse is a group of 525 people called In Your Political, founded and | 00:39:07 | |
| managed by Council member Jacob Holloway. | 00:39:12 | |
| The others in the group are also administered in the rest of the citywide groups. Now, most residents, I think, aren't aware of | 00:39:18 | |
| how deeply connected these groups are, but the result is the private citizens. The Voices agreement are subjected regularly to | 00:39:24 | |
| personal attacks and sometimes work from those groups. | 00:39:31 | |
| Without breaking in a rule, without warning or an explanation, I myself was blocked from those groups for calling attention to | 00:39:38 | |
| intimidation tactics. | 00:39:42 | |
| But when I do, I do so civilly and with consideration. Now, last night, one of the admins of the councilman's group took a | 00:40:18 | |
| screenshot of a post shared by my husband on my personal Facebook account. | 00:40:23 | |
| And posted it to being a Politico, since sitting in the back. It included a picture of my children. I just want to make sure we | 00:40:29 | |
| refrain from pointing or talking about people in the room. Go ahead. It included a picture of my children. My heart dropped when I | 00:40:36 | |
| saw the faces of my kids exposed in a highly engaged political group of 525 strangers ridiculing me. | 00:40:44 | |
| And attacking my integrity. | 00:40:52 | |
| I would like to say that this was done without knowledge of Council member We're not for the fact that he clicked on a lot of most | 00:40:54 | |
| vicious comments in the group. For the record, my children are off limits. | 00:41:00 | |
| I apologize if I'm a little bit emotional, but they are off limits. They are 13 and 15. They are minors and their faces have no | 00:41:07 | |
| business broken up in your political group. I'm here talking to this council to raise awareness against this kind of intimidation. | 00:41:13 | |
| Intentional or not, it's intimidation against me and anybody that is watching. | 00:41:19 | |
| Who would want to disagree with anything said by a public official when the cost for one citizen is so high? | 00:41:27 | |
| Off limits. OK. We're going to address comments after. Go ahead. Come on up. | 00:41:35 | |
| Hi David Larae live on hallway Rd. | 00:41:45 | |
| Sonia. | 00:41:48 | |
| If it doesn't, I will direct you elsewhere at this time or or direct you to personal conversations. So please, let's maintain | 00:42:25 | |
| decorum and respect for the people in the room. Go ahead. | 00:42:32 | |
| Oh, I wouldn't. | 00:42:39 | |
| Oh, oh, thank you. Thank you. | 00:42:41 | |
| We missed much of what was said. Fill the emotion because we're not getting OK. | 00:42:43 | |
| Recording that it's not coming out of the speaker. Is there a way that we can solve that so the people in the room can hear? | 00:42:50 | |
| See if that works. How's that? Oh, that's much better. Thank you. Thank you for that. | 00:43:01 | |
| So I'm David Array. I'm a resident here. I would like to 2nd the comment was just made about involving minors in the so forth. I | 00:43:06 | |
| think that's an appropriate also. And so I also I feel sorry that those kinds of discourse things happen. I don't support that | 00:43:13 | |
| just for my part of the record. My issue is I want to talk about tonight is it at one point in our in the discussions for the | 00:43:20 | |
| Holdaway Farms. | 00:43:28 | |
| I guess it was tournament time or whatever, but the point is it was just really bad. So having a second Ave. to get in and out of | 00:44:19 | |
| that area would be woody, enhance the safety of the neighborhood. And so it'd be. And so I'm wondering if if something could be | 00:44:25 | |
| done to to revise to revive that commitment that was made to make that connection so we can be a little safer all around. Thank | 00:44:32 | |
| you. Thank you. | 00:44:39 | |
| Hi, Nicole Francis. I live in the Cottonwoods. I'm here primarily for what is on the agenda, but since it's not directly related | 00:44:50 | |
| to it, I was wondering if we could talk about. | 00:44:55 | |
| The unregulated rentals of houses in that neighborhood. Specifically, we'd like several neighbors have provided information on | 00:45:02 | |
| people putting up rentals for the upstairs and renting out like 5 or 6. | 00:45:10 | |
| People, adults, and then subsequently also renting out the basement and I know it violates the city rules, but there doesn't seem | 00:45:18 | |
| to be any way to enforce those rules. I've even talked to people and. | 00:45:25 | |
| That doesn't seem to be a priority or a way that they can enforce it, and it does relate to the Firehouse coming in. Like I | 00:45:32 | |
| imagine they'll have to put up fire lanes to block parking along the area to allow. | 00:45:38 | |
| The them access because right now it's like choked in with cars on either side and in particular where they're proposing there's | 00:45:46 | |
| like. | 00:45:51 | |
| Two car garages with a like skinny lane on the side. They're especially narrower lots, but we've provided evidence of people | 00:45:57 | |
| renting out those houses already while they're still not even occupied. So just a general concern for parking in the neighborhood. | 00:46:05 | |
| It's becoming really congested and difficult to navigate. Thank you. | 00:46:12 | |
| Karen Cornelius speaking with that. | 00:46:30 | |
| Karen Cornelius from your resident Jacob. Could I ask you to give one of these to everyone on the council? | 00:46:33 | |
| I would like to revisit our December 13th meeting. | 00:46:40 | |
| Not hoping that to cause nightmares for anyone but. | 00:46:44 | |
| I'm sharing with you tonight a motion made by former council member Flake. | 00:46:48 | |
| At the last council meeting, on his last council meeting on December 13th, 2023, just after he told the sheriff if they don't shut | 00:46:53 | |
| up, take him out. | 00:46:59 | |
| Referring to us, the vineyard residents. | 00:47:04 | |
| It reads I move to approve consent item 6.7. | 00:47:08 | |
| Listen to these words carefully, understanding the new Council can reverse this motion in two weeks. | 00:47:14 | |
| This motion passed with one nay from Council Member Sifuentes. So he got that information from Jamie's. Well, let me go back | 00:47:22 | |
| Jamie's words as can be heard in the meeting recording at about one hour and 25 minutes. He explained this as an amendment for | 00:47:32 | |
| appointment and removal of city officers. We heard our mayor tell us probably a dozen times that night. | 00:47:42 | |
| But there was no change to policy by what she was proposing. Well. | 00:47:52 | |
| Marty shared her concerns and she felt like with as much redlining was on this paper, that it indicated change and she tried hard | 00:48:00 | |
| to postpone this vote so that we would have more time to consider it. | 00:48:07 | |
| But by definition, an amendment is a change or an addition to the terms of a contract or documents. And yet we heard over and over | 00:48:15 | |
| and over that there was no change. | 00:48:21 | |
| So by definition, 6.7 did change the existing code. | 00:48:28 | |
| And as can be heard further on this recording, the mayor said to Jacob, who was struggling with such a decision. | 00:48:34 | |
| By being made by a lame duck council. If you don't like it, just change it. That was your words on the recording. So back to | 00:48:42 | |
| Council Member Flakes motion. | 00:48:47 | |
| He said I moved to approve the consent item 6.7 understanding the new council can reverse this motion in two weeks. | 00:48:53 | |
| With the understanding that the meaning of reverse is being that you turn back or return. | 00:49:01 | |
| This motion made by Council Member Flake is not valid. It means that our current Council can vote on returning this item 6.7 to | 00:49:09 | |
| its original wording and the three two simple majority stands. Otherwise, this motion is totally invalid. Thank you. | 00:49:18 | |
| Daria Evans, Villas Resident I would like to publicly thank Kash Kancy and Brian Vaudrey. | 00:49:41 | |
| Last night I submitted a question to the town hall and cash answered my question today. I was so grateful for that. And Brian also | 00:49:51 | |
| answered my questions previously that I had about the sun shades that will eventually get here. And so I'm grateful for that. I | 00:49:59 | |
| appreciate the staff that worked really hard. Thank you. Also I want to express appreciation to those volunteers of planting the | 00:50:07 | |
| native plants along Lakeshore. I think that's good, a good thing to do. Today a resident asked me about a law enforcement. | 00:50:15 | |
| Speed limits on Vineyard Loop Rd. | 00:50:24 | |
| It's getting really fast and I would, I want to go back and tell that resident I've talked with City Council and they're going to | 00:50:27 | |
| do something. I want to give them a positive feedback. And also I talked to Mr. Gandal earlier, a year ago about possibly getting | 00:50:37 | |
| speed limit signs in our villas community, the 25, and we really would like, I really would like to get that now because. | 00:50:47 | |
| It is being used as a cut through from 4th South to Six North. | 00:50:58 | |
| People aren't using that as an alternative of going around Main Street to get to the other areas. | 00:51:03 | |
| And I have another question, does FL need to approve or consent to the plans for the vineyard beach improvement? | 00:51:10 | |
| I don't want to put the cart before the horse. | 00:51:21 | |
| With the Vineyard Beach improvement and also I have a question about a municipal item title three amendment. Today the business | 00:51:24 | |
| item, will the public be able to see the criteria? That whole amendment seems pretty vague. Thank you. | 00:51:34 | |
| I'm sorry. I'm sorry. Can you come back to the microphone? You said the Title 3 that's on the agenda today, right? She felt like | 00:51:46 | |
| that is big. OK. Thank you. Thank you. | 00:51:50 | |
| My name is David Pierce. I live in the Cascade neighborhood. | 00:51:59 | |
| And. | 00:52:03 | |
| I just want to say that Vineyard, like a lot of other cities and communities, has its challenges. But sometimes. | 00:52:05 | |
| We forget. | 00:52:17 | |
| All the positive things that happen in the city. | 00:52:19 | |
| Now I've lived in a lot of different cities and towns, and there are some even the size of vineyards that don't have a recreation | 00:52:23 | |
| program like we have. | 00:52:30 | |
| Let alone have a scholarship program for those who can afford to participate, who don't do things like birthday or have impact | 00:52:37 | |
| fairs where people can come together with. This is what's happening. This is where you can participate in the community and to | 00:52:44 | |
| have a list of. | 00:52:50 | |
| Proclamations. | 00:52:59 | |
| That's wonderful. | 00:53:03 | |
| It doesn't. | 00:53:07 | |
| There are a lot of folks who don't care about this little thing. | 00:53:09 | |
| But there are some, and there are some who don't care about this thing. | 00:53:15 | |
| For that event or this proclamation but. | 00:53:21 | |
| Taken as a whole. | 00:53:24 | |
| That just enriches our community. | 00:53:26 | |
| Enriches our neighborhood. | 00:53:31 | |
| And I firmly believe that the difference between a group of people who haven't, who happened to live in the same area. | 00:53:34 | |
| And a community. | 00:53:44 | |
| Is where someone says you know. | 00:53:47 | |
| I care about that person across the street, or I care about that person across town. Or I'm willing to give my time a little bit | 00:53:51 | |
| so that this neighbor several blocks away will have opportunities, positive opportunities. | 00:54:01 | |
| That's humanity. | 00:54:13 | |
| We have our challenges, but we have so much going for us. This is, this is a wonderful community for Jane and I. It's a dream | 00:54:15 | |
| community. | 00:54:21 | |
| And that's what I want to say. Thank you. | 00:54:27 | |
| I. | 00:54:32 | |
| Other one, thanks. I'm Kimberly Olson from Lakefront. | 00:54:44 | |
| Just one quick note till we get a little bit more notice for like town halls. Hello Mr. Council, town halls. So that if we could | 00:54:49 | |
| move some things around to make it, we have a little bit of time maybe like 72 hours to a week. That's just one note. And then in | 00:54:56 | |
| my profession we I create several. They're called council practice. | 00:55:04 | |
| 4 council meetings, just as this, and all of them include a couple of things. | 00:55:14 | |
| One of them is a payment approval report of all payments to be issued by the city over $5000, so it's customary for council to | 00:55:18 | |
| have that in front of them so that they can just. | 00:55:24 | |
| Be the oversight that we tend to expect them to be as well as an updated revenue to expenditures compared to budget to see up to | 00:55:31 | |
| date totals. So as they're making decisions on how to spend funds, they can just see where we're at for the year, what we have | 00:55:36 | |
| remaining and and just have the best information in front of them. If we aren't currently doing this, I was wondering if we could | 00:55:42 | |
| implement something like that for council to get that in front of them so that they have the best, most up-to-date information to | 00:55:47 | |
| make decisions. | 00:55:53 | |
| For consent items that tend to be voted on together. | 00:56:00 | |
| Which I totally I totally get the need for them to not make these meetings last forever. | 00:56:04 | |
| Could a maximum fiscal impact somewhere be included and just really obvious? | 00:56:11 | |
| So like I was going through the planning contracts and there were like hourly rates, but you know what's the budget for that, | 00:56:18 | |
| what's the planned expenditures just just so that yeah, we can go them through together, but especially you guys know the the | 00:56:24 | |
| fiscal impact of those folks as you vote them in. | 00:56:29 | |
| And then on April 26, the World Trade Center was approved by the City Council for $50,000. It was expensive to the Planning | 00:56:35 | |
| Department, but according to Venture City's records, the day before, an invoice for $3750 to a World Trade Center conference in | 00:56:42 | |
| Europe was expensive to our RDA funds. The corresponding flights and travel expenses were also paid from the RDA funds in April | 00:56:48 | |
| 2023 and June 2023. | 00:56:55 | |
| Another 100,000 was renewed in council meeting for two future years for $100,000. This was also a consent item. | 00:57:03 | |
| With no obvious cost to correspond with the consent item, on January 10th, 2024, an invoice was expensed for 50,001 year of that | 00:57:13 | |
| to the RDA and another 50,000 to capital expense. | 00:57:20 | |
| Is there a detention to move that to the balance sheet as a prepaid expense? | 00:57:30 | |
| And then we moved into next year's budget as is customary for like a prepaid due or whatnot. | 00:57:34 | |
| And if so, if that budget item doesn't pass, is there an intent to ask for a refund? And then I just wanted clarification on why | 00:57:43 | |
| some goes to the city funds and some goes to RDA. I thought that was the land cleanup. I could be wrong and there could be other | 00:57:49 | |
| parameters that I don't know about. And then I just wanted to know if there's any plan to send any staff or elected officials | 00:57:55 | |
| abroad in the coming two years. | 00:58:00 | |
| City access phone just for use for business. OK. Thank you. | 00:58:41 | |
| OK. We're going to go ahead and close public comment. Thank you all for speaking today. | 00:58:51 | |
| Let's see, I'm going to go through a few of these and direct you to some staff. I really appreciate you taking the time to share. | 00:58:57 | |
| As far as the Holdaway Farms 400 S we can follow up on that and and see where we are with build out and phasing and see if they're | 00:59:04 | |
| able to do something like that. I'll I'll have our staff look into that and get back to you. Nicole, regarding the rental | 00:59:12 | |
| enforcement, that's something that you're going to want to leave your contact information on the sheet over here. | 00:59:19 | |
| And we will follow up. I don't know what kind of time you have, but at least we can jump on a call and we can talk about the | 00:59:27 | |
| process there. But it's good to be aware of as we are looking at parking in the area. So thanks for bringing that to our attention | 00:59:34 | |
| today. Let's see, Karen, thanks for bringing that forward. Again, I apologize if we weren't able to get you together to talk to | 00:59:41 | |
| Legal last time, but we'll go ahead and we'll connect you on your concerns. Daria, thank you so much for your comments. | 00:59:49 | |
| Let's see, there was something speed signs. I wanted to make sure that you were able to touch base with the same. There's a form | 00:59:57 | |
| that you fill out for changing signs that go into your neighborhood. If you haven't been able to fill out that sign, that sneak | 01:00:03 | |
| will get you connected with that, because that's going to be the fastest way to get a stop sign. And if you haven't known about | 01:00:09 | |
| it, we'll we'll connect you. | 01:00:15 | |
| Title 3, we'll get into that tonight and we will talk more about that and FSL. I'm going to connect you with Eric after and he can | 01:00:22 | |
| explain the speech process and the financing that goes on with that. Let's see. | 01:00:29 | |
| At this point, we are going to jump into our Mayor and Council member reports. Jake, I know you wanted to talk. I just want to set | 01:01:12 | |
| up some just guidelines for Decorum. I know there's opportunities to have discussions that are brought to the table. I really want | 01:01:19 | |
| to focus on city business and and keep that going. If you want to make a comment, let's. | 01:01:26 | |
| I support you guys and making comments, but let's try to do it in a way that is meaningful and also. | 01:01:34 | |
| 6 To a good time so that we can get through this meeting. So I'm going to start with you, Jake, because I think I started down | 01:01:42 | |
| here last time, so yeah. | 01:01:47 | |
| Feel horrible about your kids. I know what it's like being a public official. I, my kids, got a text message during the campaign | 01:01:52 | |
| and I know what it's like. It sucks. So I apologize. No, I am a member of that group and I'm the founder of it. I'm very proud of | 01:02:01 | |
| of the new Politico. I do notice course is horrible at times and I've probably gone in there five or six different times. | 01:02:09 | |
| But the freedoms to? | 01:02:18 | |
| Organize against our government are the foundings of our country. | 01:02:22 | |
| You know, in December 16th 1773, when we didn't agree with England, we decided to enclose barn houses and whatnot. | 01:02:28 | |
| Organize against things that we didn't agree with. And that's that's something that Vineyard Politico is. If you go into the main | 01:02:40 | |
| page and you can read it, if you if anyone wants to go in and ask it, it makes it very clear that this is a political group. | 01:02:49 | |
| That organizes ideas and I share with staff and I remind people of that constantly. I engage in public groups all the time. | 01:02:58 | |
| You could always engage me if you'd ever want to engage like we're, I think we're friends in three different groups and so that we | 01:03:05 | |
| always have to separate the difference between a public official, a political official and a private citizen. So I apologize for | 01:03:13 | |
| you today and your kids. You know, that's that shouldn't be there. When I was elected, I turned over Vineyard Politico moderation | 01:03:21 | |
| to five individuals that can verify that, Mike Cox, Kimberly Olsen, Cole Kelly and Crystal Price. | 01:03:28 | |
| For that purpose, to approve or deny content so that I am not over that body. OK, now I do go in there quite a few times and I | 01:03:36 | |
| say, hey, knock it off in the last 24 hours, yeah, your post was pretty troubling and yeah, I didn't like it. So anyway. | 01:03:45 | |
| Do you want to say anything else that I'm not going to have discourse back and forth, but you're welcome. Let's talk after because | 01:03:56 | |
| I I hope there's no hard feelings, but yeah, so. | 01:04:01 | |
| This is my time, right? | 01:04:07 | |
| Yes, you may continue. | 01:04:09 | |
| Can I, can I say something now? Sure. You guys can go back and forth between each other. I really, let's have it be meaningful and | 01:04:13 | |
| to the point that correction as we'll discuss. Hold on one second, say that in just a minute actually I'm going to give it to | 01:04:21 | |
| Marty. I said I'll give Amber the first one. I'm sorry to interrupt. Marty, I just wanted to clarify that they use the voter | 01:04:28 | |
| registration. So if it went to your children, I would like to get that figured out. | 01:04:35 | |
| Yeah, my daughter's phone has a number that was that was an older phone that. Yeah, I get it. I don't know how my my wife, my | 01:04:44 | |
| daughter changed her phone number so. | 01:04:48 | |
| I'm going to give it to Marty. | 01:04:55 | |
| Did he want to respond to something before? No. I I think me and Amber, I made peace with what happened. I just, I'm, I was now | 01:05:02 | |
| invited into that group and I've learned that commenting isn't the safest place. I just want to say for the record, because this | 01:05:09 | |
| is, this is public record we're supposed to speak through. | 01:05:16 | |
| I don't agree with you. You don't publicly tell people to calm down typically. I just feel like that needs to be stated. | 01:05:24 | |
| I just in your group publicly you you seem to write and you seem to encourage that diet. | 01:05:32 | |
| Dialogue. We're not going to have commentary between the council. Yeah, I got on there quite emotional and made some pretty | 01:05:40 | |
| emotional videos about being kind. So and that's fine. I just wanted to state that for the record. And then also just like, and I | 01:05:46 | |
| know this is not city business, but I just want to say for the record, it would be great if you called it like what it was because | 01:05:53 | |
| Vineyard Politico, when I first came out, I was really confused why I couldn't be in it, because I live in Vineyard and I was | 01:06:00 | |
| interested in politics. | 01:06:06 | |
| So. | 01:06:14 | |
| Political areas. | 01:06:50 | |
| And be a private person in private areas, you know. So if anyone ever approached me and said I would like this comment, even | 01:06:50 | |
| though it is private because there's probably 20 people that say I don't agree with you, but I want to know what you say and they | 01:06:56 | |
| are respectful. I've allowed them in the group. | 01:07:01 | |
| So if somebody wants to be in there and not. Yeah. And other people have said like, yeah, we don't get agreed. I don't feel like | 01:07:07 | |
| it's a good. But I'm saying for those that, yeah, there's certain people I don't, but there are certain people I have. All right, | 01:07:13 | |
| thank you. Let's go ahead and move on to the next item of business here. So, yeah, so. | 01:07:20 | |
| All right. | 01:07:28 | |
| You guys, I reviewed the General Ledger and I'm. | 01:07:30 | |
| Disappointed in in some things that I do want to address. | 01:07:34 | |
| I'm glad that Kim brought this up, but I think these problems could be solved easy if most of our cities around us do provide a | 01:07:39 | |
| payment approval report on a monthly basis. | 01:07:43 | |
| And I think we as citizens when we do that or if we allow that to be available to citizens. So is there any way we could? | 01:07:49 | |
| Can I do that? Can I do that? | 01:08:34 | |
| A point of order that that is inappropriate. Can I make a point of order? I wasn't saying no, he couldn't make a motion. I was | 01:08:36 | |
| saying that's not true, that I'm not responding to you on things that are getting on the agenda. I mean, we're discussing things | 01:08:43 | |
| that are on the agenda that you care about. It takes time to get certain things that get you care about. We're trying to get | 01:08:50 | |
| information for the things that you've cared about. And even if you vote on it, we will still need to obtain information. | 01:08:57 | |
| In order to get the money agenda. So if you want to, if you want to make a motion, however, Jamie outlines that for you, I'm more | 01:09:05 | |
| than happy to. | 01:09:09 | |
| Meetings that we discussed two weeks or a month, I don't know. If I give a date, what am I? What am I supposed to do? Date me on | 01:09:14 | |
| that. As long as the motion is procedural of what you want on a future agenda, you can make that. I would like to make a motion on | 01:09:21 | |
| a future agenda to discuss and vote the payment approval report on a monthly basis available to citizens and. | 01:09:28 | |
| Council, so I have a second. | 01:09:36 | |
| There was a comment that she said they did it quarterly. | 01:09:42 | |
| Did you wanna amend your emotion or no? I definitely engage the cities of this on a monthly basis. OK, we have a first. Can I get | 01:09:46 | |
| a second, second, Second by Sarah. Is there any discussion? So we're just voting on putting on a future agenda to discuss it. | 01:09:55 | |
| Yeah. Is that OK, All in favor? Aye. Any opposed? All right. Next the next is the World Trade Center Ambassador memberships and | 01:10:06 | |
| the disclosure process. I was in the December meeting and I did, I was present during the consent items and didn't understand and | 01:10:14 | |
| and how that was looking through the general Ledger, I did see that. | 01:10:22 | |
| We we did go through and do that and I don't I don't like that process and so I would like to put on it as a as an item for | 01:10:31 | |
| approval to discuss how that how. | 01:10:38 | |
| Our public disclosure during are required for consent items. | 01:10:47 | |
| That what that process is. | 01:10:53 | |
| I make a motion, do I have a second hold on, I don't really know what you're saying, A public disclosure meaning, yeah, I would | 01:10:56 | |
| like a review of our public disclosure of consent items and the process of what is given to us and citizens and maximum impact. | 01:11:04 | |
| Yeah, the maximum impact dollar amount, just the whole process of how what information is given to us as consent items and to the | 01:11:11 | |
| citizens and just discuss that policy as a group. | 01:11:18 | |
| Second OK, we have a first night. Take a second by Amber. Any discussion? | 01:11:27 | |
| Does the staff understand the motion? | 01:11:33 | |
| OK. All in favor. Aye. All right. | 01:11:36 | |
| The next thing that I would like to discuss is. | 01:11:43 | |
| With the public private partnerships and if I ask the wrong question and this can't be discussed here and we need to do you know? | 01:11:48 | |
| We with that you those ambassadorships you are traveling in the mayor or anyone? Is it the mayor you travel with World Trade | 01:11:59 | |
| Center but travel privately with your own hotel and airfare? Is that is my understanding that correctly? | 01:12:09 | |
| I don't think I'm understanding what you're saying. I'm trying to understand the World Trade Center ambassador membership process. | 01:12:19 | |
| So publicly we pay for the $50,000. And with that 50,000, you travel publicly under the name of mayor, but yet you. Oh, I see what | 01:12:29 | |
| you're asking privately for the hotel and airport discussion that we put on the agenda next time for the World Trade Center. | 01:12:38 | |
| I would love to answer this. So what you're saying is that anytime I go anywhere and I use the term mayor if I. | 01:12:49 | |
| Just when you travel under the World Trade Center Ambassador membership or under the well, I think then you need to clarify if you | 01:13:00 | |
| are saying that if I go somewhere with a group, if I were to benefit like we had two employees go because part of the membership | 01:13:08 | |
| is to go on a governor LED trade mission, is that you get prioritized and going on this. | 01:13:16 | |
| And so you're saying that the membership allows you to do this, but if the membership isn't? | 01:13:24 | |
| Isn't allowing me to go anywhere. But I just happened to go there. You would like me to do what? No, what? What I'm trying to | 01:13:31 | |
| understand at this point at the beginning is when you go. So I think we probably should delineate India or Ukraine. I know Ukraine | 01:13:38 | |
| is the Utah Aerospace Association. And so you're saying if I go on a trip? | 01:13:46 | |
| And I pay for myself. You would like me to do what I'm asking if are you and my wife paying for the hotel and airfare privately? | 01:14:30 | |
| So if I go to Waco, you're saying, do I pay for it privately when I do something privately with my own funds? No. What I'm | 01:14:38 | |
| understanding is that these memberships we only get because of city funds. OK, So you're saying that I'm benefiting from the | 01:14:45 | |
| membership to participate? I'm confused that what you're asking me. I would like to know with those memberships. | 01:14:53 | |
| When you go to. | 01:15:01 | |
| India and Ukraine, when you did, did you pay for the airfare and hotels privately? Now what you're saying is the city didn't pay. | 01:15:04 | |
| What you're saying is with those memberships, but with those memberships is not. It's not a good question because you're alluding | 01:15:10 | |
| to the idea that I was somehow benefiting from the membership that we're having. And I want to clarify for the public, when you | 01:15:17 | |
| ask the statement that says with those memberships, you're eluding something and that's confusing it see the doubt in people, It | 01:15:23 | |
| makes it think that somehow I am. | 01:15:29 | |
| I am benefiting off of membership. Not saying you're better, I am. I'm clarifying your words for the public so that they | 01:15:36 | |
| understand what we're saying. And yes, if I'm traveling personally anywhere, including trips to India, Ukraine, Waco, wherever I'm | 01:15:43 | |
| going, I would pay for them personally. If you're asking me, have I gone on any trips where the taxpayer dollars of the people | 01:15:50 | |
| sitting in the room have have brought me on a trip across the world? No, There have been no taxpayer dollars that have gone | 01:15:56 | |
| towards funding my trips anywhere, So. | 01:16:03 | |
| That's why I think it's a word salad there. You need to be careful what I'm asking. That's exactly what I'm saying to you. You are | 01:16:10 | |
| making a word salad where you're alluding to things. Mayor, Mayor, I'm asking. | 01:16:16 | |
| When you used these memberships. | 01:16:23 | |
| And they are paid and owned by the taxpayer of vineyards. | 01:16:26 | |
| And you traveled. Did you in fact use and pay for your hotel and airfare privately? I love what you're saying when I use those | 01:16:31 | |
| memberships. They have been to network, to go and go to meetings and meet professionals and help. No, I'm answering you. You will | 01:16:39 | |
| give me the same respect that I'm giving to answer my questions. Ask me your questions when I use the memberships. It has been in | 01:16:47 | |
| state and to these meetings that have been very beneficial to the people of this community. | 01:16:55 | |
| Now when we've used the membership to go on a government LED, governor LED trade mission, we sent two of our employees there. Now | 01:17:04 | |
| when I I know what you're talking about, when I went on a trip, I was not using memberships and there's a big difference in it. | 01:17:12 | |
| And did I pay for myself to go on trips that I took? Absolutely. OK, mayor. But going back to that question, did you pay for the | 01:17:20 | |
| hotel and airfare specifically in the India and Ukraine trips? | 01:17:28 | |
| Privately. | 01:17:36 | |
| Yes, I paid for myself on all trips I go on that are personal. Let's focus on those two. Yes, But I I'm clarifying because you're | 01:17:38 | |
| you're putting them into a bubble. And I'm saying on any trip that I go to, like I went to Waco. I was the mayor when I went to | 01:17:44 | |
| Waco, I toured the facility and I said, you know what? I'm the mayor of this small town. We are really looking at doing something | 01:17:50 | |
| similar in our promenade. I said I was the mayor and I paid for it myself and I did it for the people here, OK, Because I'm always | 01:17:56 | |
| the mayor, so mayor. | 01:18:02 | |
| If you are traveling on mayor official business and we the taxpayer are paying for these memberships, yes, and if I was | 01:18:08 | |
| benefiting. | 01:18:14 | |
| Why are the taxpayers not paying for the airfare and travel? OK, and I'll close again. If I was going on our memberships, it would | 01:18:21 | |
| be different. I'm not saying on the membership you did actually use those exact words. | 01:18:29 | |
| Right. But you're on the membership of the mayor, right? I am always the mayor. That's just what I'm trying to tell you. Sometimes | 01:18:37 | |
| in your home, you're not the mayor. I I can't just always the mayor. Trust me. My husband would say, wow, you're still the mayor. | 01:18:42 | |
| You know what I mean? This is amazing. | 01:18:47 | |
| It's not facetious. This is what you're trying to do is allude that I'm benefiting now you are No what I'm what I'm trying to | 01:18:54 | |
| allude to is that when a if you want to know why, I OK. | 01:19:01 | |
| Where when somebody uses a $22,000 membership for Utah or the 50 and you travel in official capacity as the mayor, the liability | 01:19:09 | |
| of you being in war-torn Ukraine, like where bullets and tanks and I saw everything and you representing us. | 01:19:19 | |
| That is our business. So if you're if you're doing hey I am going to pay half of I'm paying my airfare then that's as a private | 01:19:30 | |
| right so. | 01:19:36 | |
| What part of these missions are public? | 01:19:44 | |
| I must not be clarifying this, yeah. So let me clarify. I am not traveling under the memberships that we pay for in the city. | 01:19:49 | |
| That that is available to the public through this membership now on anything. If anybody asks me to go somewhere and I think it's | 01:20:34 | |
| a benefit to the community, but I don't want to expend taxpayer dollars on it and I can spend my own funds, I can and I can travel | 01:20:40 | |
| and it's not a liability for the community because if I die in a war-torn country, the liability falls solely on me because I'm | 01:20:47 | |
| not traveling under the taxpayer dollars. I'm not traveling under a membership. I'm not traveling under the city. I'm paying for | 01:20:53 | |
| it specifically. | 01:21:00 | |
| Now listen, so every question that you're asking is irrelevant and not a concern of the taxpayer dollars. Well, you think that it | 01:21:07 | |
| is because you think I'm benefiting from the membership. | 01:21:14 | |
| Go and talk about my personal life or expenditures if you want to know how ideas that I have that I'm bringing back, that I see on | 01:21:56 | |
| any trip in Waco or anywhere that I've ever been. Like when I tour Top Golf. I'm more than happy to talk about that, but I will | 01:22:04 | |
| not do it as part of this discussion. World Trade Center, was that a motion? Well, I made a motion. All right. We have a motion by | 01:22:12 | |
| Marty. Can I get a second by Amber, Any discussion all in favor? Yes, please go ahead and make the clarification on the motion. | 01:22:20 | |
| I think we need to be careful in the discussion that it isn't. | 01:22:28 | |
| We think you're guilty unless you can prove to us that you're innocent. | 01:22:33 | |
| On a topic. And so I would just ask that the motion for the thing to be on the city agenda, not be about individuals personal | 01:22:38 | |
| life, even if they happen to be public officials, but that it be kept to. | 01:22:45 | |
| Memberships, city expenditures, city budgets, city business and not stray from that box. Also I would like to ask, is it OK if we | 01:22:54 | |
| have it as a work session if we have no emotion that needs to be made on it? Unless you're looking to add something into the | 01:23:01 | |
| budget, I'm happy to make it a work session. And then if we want, if we need to vote on something, we could put that on a few. | 01:23:09 | |
| There's been an amended motion by Marty, second by Amber. Any discussion? | 01:23:16 | |
| Yeah, I think when we spoke about it, Marty, it was inviting them World Trade Center to come in and give us a package | 01:23:24 | |
| understanding of the differences and I didn't specifically staff wants to present it or if they feel that World Trade Center would | 01:23:30 | |
| be best to present it. I don't have a preference. And could we also include Utah Aerospace Association as well G 47 or whatever | 01:23:37 | |
| they call them, I feel comfortable with that. | 01:23:43 | |
| An amended motion. Can I have a second second by Amber? Any discussion? | 01:23:51 | |
| All in favor. Aye. All right. Thank you. | 01:23:56 | |
| All right, I'm going to go ahead. Are you done? OK, listen, we've got to get through. I will let you continue, but I want to | 01:24:00 | |
| remind the council, we're really trying to keep these reports for like 3 minutes so that we can move. | 01:24:07 | |
| I submit my items to be on the agenda. The only time I get is during my conference report, so I use it wisely. So here we go. The | 01:24:16 | |
| next is I had a very spirited debate with Sonia and others about. | 01:24:23 | |
| Umm, our bill and we're going to be talking about it up here. | 01:24:32 | |
| One of the conversations came to our. | 01:24:38 | |
| Discussion. No, we're not talking about 3. We're talking about something prior. | 01:24:42 | |
| So. | 01:24:47 | |
| Yeah, yeah. Umm, in the context it came up as you guys know, Representative Abbott contacted me about some concerns about a bill | 01:24:49 | |
| and there was some back and forth of if our lobbyist was or was not in in involved. And it it is now that he was involved, but the | 01:25:00 | |
| conversation has now shifted to he was involved but he was representing a different county. | 01:25:10 | |
| And this is the second time that our lobbyists has had an issue whether it be with. | 01:25:22 | |
| Umm, being a lobbyist of our city and being an owner in LRS. I also know that through bankruptcy hearings he's a significant | 01:25:28 | |
| financial. | 01:25:34 | |
| So he's getting paid on both sides. | 01:25:41 | |
| Just in the last week. I know that'll be coming out sooner, but that's the second conflict. | 01:25:43 | |
| I obviously understand that he represents us because he's he was paid an additional $100,000 last year on top of his contract and | 01:25:50 | |
| in a back and forth on Facebook. It was no, he's working, but he's representing somebody else, at which point I say another | 01:25:56 | |
| conflict of interest. | 01:26:02 | |
| So I would like to make a point of order to discuss how our lobbyist conflict of what is our conflict of interest policy. I know | 01:26:09 | |
| in speaking with our attorney that the. | 01:26:15 | |
| Lieutenant governor is very LAX on that issue and it becomes very problematic. So I would like to make a motion to put forth a | 01:26:24 | |
| same policy. I need to clarify what you just said. | 01:26:30 | |
| I'm paraphrasing, not going the way you phrased this problematic. The question that you put to me related to. | 01:26:37 | |
| What Utah laws are. | 01:26:45 | |
| I don't think I said anything about the Lieutenant governor or the Lieutenant governor's offices. Well, it's over it, but they | 01:26:49 | |
| have responsibilities. Yeah. But I made no comment to you about the quality of. Right, right. I'm not saying quality. It's just | 01:26:57 | |
| more of like there's not really this. It's different from I think the conversation was it's different from attorneys and how it's | 01:27:05 | |
| like extremely enforced and higher bar and yeah. And so sorry, I'm glad you correct this because. But. | 01:27:12 | |
| I would like to make a motion so that this doesn't come up, so that we put forth a city policy on notification of our conflicts of | 01:27:20 | |
| interest and a policy of when we are when he hires a new client or gets another investment. | 01:27:30 | |
| That the Council is made aware so that. | 01:27:41 | |
| We know because I'm assuming when I see him up there that he is representing us especially, and this is important, he's pushing a | 01:27:43 | |
| legislation that I didn't agree with. So it's like we're paying 100,000 or something. So, you know, so could I, could I make a | 01:27:52 | |
| motion or could I get a second to evaluate this policy to put it on a future work session to develop a city policy second? | 01:28:00 | |
| All right. | 01:28:11 | |
| Can I ask for clarification? We're adding up a lot for our next City Council because it's not our next City Council. Is that a | 01:28:14 | |
| future agenda? There would not be for us. There would be no way for us to put all of this on the next agenda. So I hope to clarify | 01:28:22 | |
| that all of these are on a future agenda. I have had no date stated in any motion. Do so, OK. | 01:28:30 | |
| Yeah. Have you had a date? I have not had a date. No, we haven't set a date. I think that. | 01:28:38 | |
| It would be nice for clarification on some of these to know when we're doing them, but I guess that will come, You know, if the | 01:28:47 | |
| policy goes through, I will have three days to let you know when I can wear. | 01:28:53 | |
| OK I. | 01:29:03 | |
| So do you want me to put a date on it? Because if I can come back next week and put a date on all of these things, this one to me | 01:29:04 | |
| is a lower priority compared to everything we've talked about. So this one I don't. I'm not concerned with the date, this one | 01:29:10 | |
| specifically. | 01:29:16 | |
| Amber, any discussion all in favor? Aye. All right. My next thing, I think, is my one of my last. | 01:29:25 | |
| The follow up trip, now we're talking about Europe. I want to, I want to engage and be proactive on economic development. I really | 01:29:35 | |
| do and I'm a sales Rep and I know about. | 01:29:41 | |
| Going to conferences and getting 50 leads or 100 leads and then following up on on them and seeing how many of them are warm and | 01:29:48 | |
| how many are not and with the. | 01:29:53 | |
| Review of those I would like to understand how many, how many total companies we spoke with that are in these European companies | 01:29:59 | |
| that could be moving to. | 01:30:05 | |
| Vineyard and I would like to be an active in recruiting them if they are something of, you know, an understanding where they're | 01:30:13 | |
| at, especially since we committed three years at events. So I'd like to make a motion of. | 01:30:22 | |
| I don't know if this needs to be a motion to be put on an agenda. That would be something that I would think you would just need | 01:31:03 | |
| to meet with staff to talk about because you're it is sensitive information. If there are companies looking at Vineyard, they | 01:31:08 | |
| wouldn't want to have it publicly talked about if they're not ready. | 01:31:13 | |
| But I think what you're asking for them to quantify is actually probably more difficult. And I don't want to put under pressure on | 01:31:54 | |
| the staff to provide something that they're not going to. It's difficult to quantify, But if you did want to understand that you | 01:31:59 | |
| do have a work session where they can talk about opportunities to learn more, I think that would be the appropriate space when you | 01:32:05 | |
| girls have stuff. Let's go ahead and move on to vaccines. | 01:32:10 | |
| As long as you know, mayor, I don't get information. So this is my opportunity to kind of, I mean, this is what I'm expecting, | 01:32:17 | |
| right? | 01:32:21 | |
| And I definitely understand that Vineyard Beach is under their property and they would not only it's their property, they're 100% | 01:32:55 | |
| buy in. And so I would like to make it a motion of having a work session with forestry, fire and state lands to come in and do a | 01:33:02 | |
| presentation on what they would or would not allow so that we don't get into planning things that they would not be open to. Could | 01:33:09 | |
| I get a second? So I think that is more than proper for us to do and This is why we put amber over it since your property benefits | 01:33:16 | |
| from that area. | 01:33:23 | |
| I think you have removed yourself from that. My property doesn't benefit from Vineyard Beach. No, But from the wall Caraway area. | 01:33:30 | |
| Right. Is that what you. We're not talking about? What Caraway? Oh, you just mean the North End of the beach. So the Utah City | 01:33:35 | |
| Vineyard Beach area, Okay, I thought we were still talking about the approvals for the wetlands themselves. OK, Yeah, I think | 01:33:41 | |
| that's great. Let's have them come and talk about it. Could we make it a motion to put it on the future agenda to have them come | 01:33:46 | |
| through and. | 01:33:52 | |
| Second, Second by Amber, all in favor. | 01:33:59 | |
| Everybody knows that one person or another has received that information like us. | 01:34:39 | |
| OK, At first the amber. Can I get a second? Second. All in favor. Aye, aye. All right, all right. The community garden plots have | 01:34:46 | |
| been assigned and you should start seeing some plants sprouting up there soon. I met with Utah waterways at the Utah Lego Cities | 01:34:53 | |
| and Town Conference, which I won't discuss. I believe Sarah's doing that, but they will be able to help us make sure that the | 01:34:59 | |
| policy that we've been putting in will we can implement appropriately. And they also have some very interesting thoughts on. | 01:35:06 | |
| Cemeteries by Columbus next month. The committee has been working very hard and staff to put together some great activities, so | 01:35:13 | |
| keep an eye out for that and make sure you participate. | 01:35:18 | |
| Thank you, Marty. OK, so I went to Alpine School Boards board meeting last night. It was very interesting. The MTG consultants, | 01:35:23 | |
| specifically Lance Richards from their group presented their recommendation for the school district and the potential option for | 01:35:32 | |
| what type of split would be their recommendation. It was very interesting. They went through all of the community feedback. | 01:35:40 | |
| Specifically there were surveys and polls and then community feedback from their meetings. | 01:35:49 | |
| And just some points of I to summarize it briefly, I will read you their recommendation and then I will make a couple notes of my | 01:35:58 | |
| own. But it is evident from the community engagement respondents, their respondents. There is strong sentiment to put the | 01:36:05 | |
| reconfiguration question to a community wide vote. Respondents also expressed a strong preference for a two district configuration | 01:36:13 | |
| versus a three district configuration. | 01:36:21 | |
| To comment on that, there are six different options of possible splits that the consultant studied. They varied from city or from | 01:36:29 | |
| spreading the district in half. Just to summarize, there was one that had a Saratoga, Eagle Mountain, Lehigh District and then the | 01:36:36 | |
| rest would be the east side. There was one that had a three-way split that would have been a Vineyard or Unpleasant Grove, Linden | 01:36:44 | |
| with a Eagle Mountain, Saratoga. | 01:36:51 | |
| Lehigh and then the rest. | 01:36:59 | |
| Anyway, the community seemed to strongly favor overall A2 way split, but there was some. | 01:37:03 | |
| There was. There was a little bit of. | 01:37:13 | |
| So the reason why I'm going to push back on you a little bit is because as. | 01:39:06 | |
| What? You know what you're representing. So if even if we were able to send the packets out to the council, you were able to | 01:39:44 | |
| review them, sit down. And I don't care if you have private meetings, I will be meeting with Shane and either I can meet with him | 01:39:50 | |
| and we can meet with him. Otherwise, we can have some kind of work session where each of you get to see this. Just so I can know | 01:39:56 | |
| if the council does want to go into any inner local or follow the school district, I think it's about to get a little bit | 01:40:02 | |
| political. | 01:40:07 | |
| Yeah, I accept your pushback. There's never anything wrong with having a work session To learn more about it specifically, Jason | 01:40:14 | |
| Sundberg would be our best bet from the district and. | 01:40:19 | |
| Yeah. I think just a simple presentation on what the options are would help the council stay up to date so that we are prepared is | 01:40:27 | |
| an interlocutor. What I'll do is I'll just reach out to Shane who's going around and ADA and I'll say, hey, we have the ability to | 01:40:34 | |
| meet with council. And then if if those council discussions turn into something else or if we're getting further down the line, | 01:40:41 | |
| we'll put it on an agenda. So that work. Yeah. And can I share one public comment that was made by the mayor of American Fork. | 01:40:47 | |
| Just information purposes. He specifically commented that he knows there are some cities looking at interlocal options, and he | 01:40:55 | |
| specifically said that they support the board's decision. Whatever, it is awesome. OK, Sarah. | 01:41:02 | |
| Let's see. First I wanted to say thanks for putting the historical flag up and see. | 01:41:12 | |
| That was you your staff who did that. Thank you very much. I appreciate it. And the town hall last night was it was good. It | 01:41:17 | |
| wasn't what we expected but I I got a lot of good information from from Morgan and cash in the thing, so I appreciate that. | 01:41:25 | |
| And then I just wanted to acknowledge Pam in her pain for doing what she's doing. She cracked a vertebrae at her conference. So we | 01:41:35 | |
| love you. Thank you for all you do. | 01:41:40 | |
| And then, apparently, while we were having a town hall, there was another city event happening which we weren't aware of until | 01:41:47 | |
| after. | 01:41:51 | |
| The city gave an award for strengthening the community. I'm just curious when and how that was decided. | 01:41:56 | |
| Alpine School District. I forgot to mention that they did do an ever Bruce notice a week before to the people, to Geo target the | 01:42:43 | |
| people in the area. It might be something that we need to there needs to be better firing or something that goes on for the next | 01:42:50 | |
| town hall. But I feel like having people know to sign up for Everbridge would be really important too. So I'm glad you're bringing | 01:42:57 | |
| that up because I forgot to mention that there's somebody who commented on it. | 01:43:04 | |
| So every year and it starts. | 01:43:48 | |
| Probably in like September we put out names, we send it to all of the staff and the council and they all put in nominations and | 01:43:54 | |
| people come in nominate. Usually it's a I think it's a group of staff members that kind of then put this together or the person | 01:44:01 | |
| serving on that particular committee at the time and they put up names and then they put in a nomination for why they feel like | 01:44:09 | |
| that person was chosen for that. For instance Jared Cook got coach of the year and. | 01:44:17 | |
| We awarded and he was nominated. | 01:44:25 | |
| Then then it brings the community together. You pick a device, a person. I think if you're asking, hold on one second, Marty, I I | 01:45:13 | |
| think if you're asking if you would like to vote on people in the future for policy, we could add that to the way that we do | 01:45:19 | |
| things. And and then I think you'll find what a good process it is that we're that we go through and why these people are picked | 01:45:25 | |
| and how much they actually do and what they're what they really have given back. So to say something like that here I think let's | 01:45:31 | |
| let's focus on policy everybody. | 01:45:38 | |
| No, no. We're gonna stop and we're gonna focus on policy. This is a point of order. I am giving the point of order. I'm saying | 01:45:44 | |
| we're gonna focus on policy. We're not gonna focus on character of people. If you wanna talk about policy for voting on it, I'm | 01:45:50 | |
| more than happy to do that. Great. Let's do that. So in future, when there's awards given by the city, it will be unanimous across | 01:45:55 | |
| the mayor and the council. | 01:46:01 | |
| Yes. Or voted on by whoever we vote on. Like if we say a committee is going to pick it and you can look at the parameters, I'd be | 01:46:07 | |
| happy for that. Did you want to put that on a future agenda or do you just want some an e-mail and I'll put that on the future | 01:46:11 | |
| agenda. | 01:46:16 | |
| OK. | 01:46:22 | |
| I would like to do a point of order. | 01:46:24 | |
| And because I was the one that was attacked on that. | 01:46:26 | |
| You know, you guys, the city manager and you put a PowerPoint up and yeah, right. | 01:46:31 | |
| Business. If you want to talk about something that needs to come on the agenda, let's do it. | 01:46:42 | |
| Can we talk about this when it's not in such an awkward? I mean, this is such an awkward. | 01:46:46 | |
| Point of order. You guys going to have this conversation somewhere else? I am. I am. I'm saying this conversation has to end. We | 01:46:55 | |
| have to Jake. You have to Jake. You have to end this conversation. Do you understand? You have to end this conversation. | 01:47:04 | |
| You can have it in private. | 01:47:47 | |
| No. | 01:47:49 | |
| If you'd like, you could color recess and then OK, I need a recess 10 minutes. | 01:47:52 | |
| All right. Thank you. We're going to go ahead and change some things on the agenda. We're going to move the fire station | 01:48:09 | |
| discussing above the consent items. Sorry, can I say a couple more things? I don't know about that. Well, actually, I just wanted | 01:48:16 | |
| to apologize. OK. I got reprimanded a little bit. I apologize for for doing that in public. All right. I'm now I'm, I'm stopping. | 01:48:22 | |
| OK. No, wait. You asked me to report on the conference. OK. I was actually positive. Hold on before everybody continues. I'm going | 01:48:29 | |
| to say something. | 01:48:36 | |
| I'm going to let you report on the conference after the fire station because there are people that have been waiting here and they | 01:48:42 | |
| need to get home to their families. And so I'm going to allow us to bump this up and then I will allow you to report on the | 01:48:48 | |
| conference at that time. All right. So we are going to move 8.2. I also need to see an apology real quick. I just want to | 01:48:54 | |
| apologize also to Kim. I'm learning that she didn't see the child in the picture and posted it and she feels really horrible left | 01:49:00 | |
| out of here. | 01:49:06 | |
| I didn't see it. And you know, she saw it as an official city event with a child in a picture. And so I don't want to assume that | 01:49:13 | |
| she knew. She's a wonderful person. Kim, thank you. We're going to move on to 8.2. This is discussing an action of the fire | 01:49:21 | |
| station purchase approval and our community development director. | 01:49:28 | |
| Will take us off on this discussion and introduce the people that will be helping us. | 01:49:37 | |
| On this topic. | 01:49:43 | |
| 30 seconds. | 01:49:46 | |
| That's the one that works if you need. | 01:49:48 | |
| Working. All right, we're on. | 01:50:33 | |
| Yeah, no problem. Morgan, Community development director. Thank you, mayor and Council. So this is a very exciting project, one | 01:50:37 | |
| that we've been working on for a few years now. If you remember last year we did it, a analysis of four sites throughout the city | 01:50:44 | |
| for location, cost and also for response times. And so kind of one of one of the areas that we had decided to dig deeper on was | 01:50:51 | |
| the City Hall, but also. | 01:50:58 | |
| We had started talking last year about doing a fire station home. So something that would be much more cost effective. It could | 01:51:05 | |
| potentially be a permanent facility or provide a temporary kind of stopgap until we're able to come up with the funds for for the | 01:51:13 | |
| full station. And so that's something that we have been working on with home center construction. Michaelson is here as well if | 01:51:22 | |
| you have any questions specifically for him. So we've asked Mike to to to help us and our architecture team. | 01:51:30 | |
| Which is CRS a Paul Kenny is here as well. He's the architect that has been over. | 01:51:38 | |
| This project. | 01:51:46 | |
| Yes. | 01:51:48 | |
| So yeah, it's one thing pop up. | 01:51:54 | |
| And so. | 01:51:56 | |
| So what are our request is for tonight is for approval for the city manager to. | 01:51:58 | |
| To enter into a contract with Home Center Construction. | 01:52:08 | |
| And for the land purchase and the development of the fire station home. | 01:52:13 | |
| They project the cost of that is $1,495,940. | 01:52:21 | |
| That you have 1.7 million budgeted for it. We are asking for the for the full amount that would provide us some wiggle room for | 01:52:28 | |
| equipment if we need to make modifications any any upgrades to the facility that Orem City and Orem Fire may need and we do have | 01:52:36 | |
| that already budgeted. So this is the approval to allow our city manager to enter into that contract with with the form City and | 01:52:45 | |
| also with home center construction for the purchase of land and for the construction of the facility. | 01:52:53 | |
| And so I know the public is here, is very interested in this project, so I'm going to turn the time over to the architect. | 01:53:02 | |
| Paul Kenny and he's going to just kind of give you an overview of the plans. This does show the location in the cottonwoods in | 01:53:10 | |
| relationship to City Hall. So just W it's on the corner and it's it's two lots. So if any further ado, Paul. | 01:53:17 | |
| All right. Thank you guys very much. So we're probably wondering what we're getting for you know 1.7 million, right. And so as | 01:53:26 | |
| Morgan noted, this is just West of us right now in the cottonwoods and you know so. | 01:53:33 | |
| The the plan right now, you know, as has been discussed with Mike, is that essentially they would take this home and turn it into | 01:53:41 | |
| a fire station that the city would ultimately own. This would not be just a standard home, there would be a detached garage with | 01:53:47 | |
| an apparatus Bay. | 01:53:53 | |
| Some associated kind of exterior improvements built into the project so that the firemen have an actual place to live because they | 01:54:00 | |
| are going to be living here for a pretty good amount of time. So we have proposed a couple of modifications not just inside of the | 01:54:08 | |
| apparatus Bay, but also to the exterior for exterior patios, you know, maybe some security fencing and also a couple of | 01:54:16 | |
| modifications to the plan itself. And so that what you're seeing here in the plan is just an outline of this. | 01:54:24 | |
| You know, I'm happy to send this out to anybody who would like it. I can also provide links to download the files if you'd like to | 01:54:32 | |
| look at it a little bit more in depth and just see what the commentary actually is. So the house itself is just around 34 or 4400 | 01:54:40 | |
| square feet, so it's a relatively large home with a partially finished basement. Most of the basement is going to be open space so | 01:54:48 | |
| that the firemen can actually fit it out in the end of that they need to. | 01:54:56 | |
| To provide an exercise room, a couple of extra offices, some obviously some restroom facilities, admin spaces as well as bedrooms, | 01:55:04 | |
| so that this is gonna be a place where they're living for multiple days at a time. So we wanna make sure it's fitted out | 01:55:12 | |
| appropriately for that manner. The exterior improvements that Morgan was alluding to and also some of the interior facility, what | 01:55:19 | |
| we call FF and EN fixtures, fixtures, finishes and equipment. | 01:55:27 | |
| And then I can see on the third floor there will be you know quite a number of bedrooms, bathrooms or something more of a living | 01:56:12 | |
| quarters for them in the future. And so we wanted to this is, this is a wonderful solution I think that that Morgan and Eric and | 01:56:18 | |
| the city staff came up with. It has great drive times from the from a perspective of you know access to the community as he talked | 01:56:24 | |
| about a little bit earlier, you know this is very centralized City Hall was you know favored for the current population of | 01:56:30 | |
| Vineyard. | 01:56:37 | |
| In terms of the drive time analysis that we ran and it also seems to be, you know, very fitting for the community and it seems | 01:56:43 | |
| like it would be adequate to serve, you know, Orem fire department and their team. | 01:56:50 | |
| Community is an idea, Yep. So the elevations that you're seeing, you're going to see some different finishes on the actual final | 01:57:02 | |
| elevation of the facility. You know, we're noting right here that we. | 01:57:08 | |
| Propose to remove the 4th car garage just to give a little bit more room to the site and be able to have that detached garage that | 01:57:16 | |
| you saw for the destroying the apparatuses and the emergency vehicles and then everything that you see here in this kind of | 01:57:21 | |
| shiplap and Borden baton. We were proposed to utilize and and same with the stonework here, we proposed to utilize brickwork | 01:57:26 | |
| instead. | 01:57:31 | |
| This is going to make this, you know you know, much less and much more. | 01:57:36 | |
| A much longer lasting finish. You know it's going to be less maintenance and it's ultimately going to look a little bit more | 01:57:43 | |
| established, you know give it a nice fire station red kind of feel. That's great. You guys have done so much work on this. When we | 01:57:49 | |
| started this we were talking about you know the Life of Vineyard, a 25 year program and what we've come to just we're really, I | 01:57:56 | |
| mean I'm really excited about this and I know our, our council that's been working on this has been really excited about this. | 01:58:03 | |
| There's so much data as we try to look over the whole city and we went holistic and we went to all of these different sites and | 01:58:10 | |
| kind of how we narrowed in as we're just focusing in on this tonight. I think it's great. But in the future I would love to see | 01:58:16 | |
| the report come back that says the Arc GIS projection showed This is why this spot delivers 4 minute time, you know response | 01:58:23 | |
| times. And this is what's happening throughout our whole community and as we project this is how we can grow into it because you | 01:58:29 | |
| guys did so much work and. | 01:58:35 | |
| Met frequently with all of the different stakeholders in IT and so. | 01:58:43 | |
| I think we could just pile on to the good work that we're seeing today. | 01:58:47 | |
| Yeah Mayor if you'd like we could in a in a future meeting have show kind of that full analysis of of the four sites and then of | 01:58:50 | |
| of of this location. What's what's also nice about this option too is you know as it is being built as a residential facility it's | 01:58:58 | |
| something that the city you know if it decided to move forward with more of a traditional fire station somewhere else you could | 01:59:06 | |
| you could sell this. This is obviously you know residential use as well it it will be a residential use. | 01:59:13 | |
| And and and have that go to to to a new fire station. And so you know there's lots and lots of options, but it it is a, it will be | 01:59:21 | |
| a really great facility and architecturally it's going to fit in with the neighborhood. Yeah, a good return of investment and I | 01:59:27 | |
| know we already had our. | 01:59:32 | |
| Chief and his crew kind of talked to us about what good neighbors they are, but. | 01:59:38 | |
| I have people here, so they probably want to know what good neighbors you are. Can I ask you a quick question? Just for | 01:59:44 | |
| clarification, I'm kind of, is this a mirror image of what the houses layout is? It is, yeah. Yeah. So it's going to have the | 01:59:50 | |
| garages on the other side. OK That makes sense. Yeah. So when we do the billing, yeah. So 4th car, 4th. | 01:59:56 | |
| Car that that attached garage will be removed. | 02:00:04 | |
| But this, this is mirrored. So this, this will actually face the throat of of of the neighborhood. And so the fire truck will not | 02:00:06 | |
| be like pulling out into the into the residential St. in front of houses. They'll be pulling out into the throat and being able to | 02:00:13 | |
| get directly to 300 W, which is Collector Rd. Yeah, that's great. And that probably hits on what Nicole brought up earlier with | 02:00:19 | |
| some logistics with parking. But I think that's still something that we can look at as a council and staff or kind of reviewing | 02:00:25 | |
| how we do parking in that area. | 02:00:31 | |
| Address some of the residential concerns. | 02:00:38 | |
| Yeah. So are you inviting the Fire Chief? I would love to hear if you guys are down on your presentation. I would love to hear | 02:00:42 | |
| from our scenes. Yeah, of course. | 02:00:47 | |
| Mayor and council, thank you. My name is Mark Sanderson. I'm the Fire Chief for ARM, which is your Fire Chief, and I'm happy to be | 02:00:57 | |
| here tonight. | 02:01:00 | |
| This is the most positive thing that's happening in this meeting tonight is the discussion of getting our service into your | 02:01:04 | |
| community, and it's my opportunity to commend you based off of being so flexible and fiscally responsible with $1.7 million that | 02:01:12 | |
| you have the ability to turn around in years to come and sell and get your money back. Unlike other cities who like or who build | 02:01:19 | |
| traditional fire stations, there's not an opportunity to sell our fire station if we want to relocate it. | 02:01:27 | |
| And so I think this is revolutionizing potentially the fire services, especially in Utah County because as we speak, we've | 02:01:35 | |
| actually acquired some property in Orem to relocate our fire Station #1. And this is something that we're going to pay really | 02:01:42 | |
| close attention to how the community, how the neighborhood, how our employees enjoy running out of a single family residential. We | 02:01:49 | |
| say we're a family, we say we're the fire family. Will we live in a house just like you and your family. So it makes sense. It's | 02:01:56 | |
| just different. | 02:02:02 | |
| And to this point, I can't come up with a reason why there's not a code. There's not a requirement. | 02:02:10 | |
| To spend $650 a square foot, $12 million on a fire station that's happening in American Fork and in Lehigh currently and what Orem | 02:02:16 | |
| would be looking to spend in relocating station 1 so. | 02:02:22 | |
| It's it's amazing, this opportunity and it's the quickest way to get our services out here to provide a much quicker response to | 02:02:29 | |
| the citizens that need us. | 02:02:33 | |
| Yes. Thank you so much. We appreciate that. | 02:02:39 | |
| All right. Any questions for our Fire Chief? Yeah. Nicole, why don't you come up to the microphone, state your name. I think it's | 02:02:43 | |
| great to have you here and ask a question for your community. | 02:02:47 | |
| We have a neighborhood chat and we've been talking about it and one of the only real major concerns besides parking, which was the | 02:02:53 | |
| overwhelming concern from everyone, was just whether like. | 02:02:59 | |
| Major equipment testing will be done and what hours? Just like a noise concern and then rules on when they would be turning on | 02:03:06 | |
| their lights and sirens in the vicinity of the neighborhood? Yes, thank you. | 02:03:12 | |
| Parking, parking is an issue that we've talked about the street. I mean on the West side there are some parallel parking we | 02:03:23 | |
| consider utilizing that the discussion about providing a gate into that property from that. | 02:03:28 | |
| And then of course, we can use the driveways and the cement that's in that project to facilitate parking and not be on your | 02:03:35 | |
| streets. | 02:03:39 | |
| Lights and siren, I mean, you guys hear us when we come through your neighborhoods. It's all depending on traffic flows and the | 02:03:44 | |
| nature of the call. So at a common courtesy, if we could easily meet with the neighborhood and determine at a certain hour, we | 02:03:51 | |
| certainly can pull out and get away from the neighborhood. But eventually when we turn our life as iron on, regardless of. | 02:03:59 | |
| Where we're at in the city, we're gonna disrupt somebody. But but I understand that concern and it's something that we wanna be | 02:04:07 | |
| good neighbors. We wanna we wanna have a really good relationship and be supported by the neighborhood. So it's just a matter of | 02:04:14 | |
| opening those lines of communication and determining what's best based on the nature of the call and the urgency. So can I add to | 02:04:22 | |
| that? I've actually been surprised at, excuse me, neighborhoods surrounding it concerned with that same thing because. | 02:04:29 | |
| I said Oh yeah, they plan on doing it when they get to Center St. and the intersection or the roundabout is and they go, oh that's | 02:04:38 | |
| my backyard and I go, Oh yeah, so maybe not the same spot every time and that's something that we can talk about. Yeah, I think | 02:04:45 | |
| our employees really are are captains and our individuals that right in the ambulance I would say after 10:00 they look at Station | 02:04:53 | |
| 2 in Orem, which is 8900 N Main St. residential neighborhood. They're really courteous of waiting till they get to 800 N. | 02:05:00 | |
| After hours when the people are asleep before they turn their lights on and our apparatus only goes so fast. | 02:05:08 | |
| And we use our lights and sirens and request request them. | 02:05:14 | |
| Right away, we could very easily travel the speed limit a mile from the station on a real emergency. But if there's not traffic, | 02:05:17 | |
| we don't have to use our lights and sirens. It's the discretion of the officer. So all of this concerns, it's valid every nobody | 02:05:24 | |
| wants the noise in their neighborhood, but they certainly love it in the neighborhood when there's an emergency. | 02:05:31 | |
| And for yes, I agree I I am very excited about this plan, but I also want to just ask some questions publicly so that just for the | 02:05:38 | |
| public's reference. | 02:05:42 | |
| One concern was. | 02:05:48 | |
| Oh my gosh, I lost it. And so I really am so excited for this. | 02:05:51 | |
| Council, do you want to take over for a second while I get back to my first concern? | 02:05:57 | |
| Nobody's more excited than we are as Fire Chief to provide these services out here. It's what you guys are currently paying for | 02:06:02 | |
| and it's what your community deserves and needs. And it's exciting because we've been building up for several years saving up for | 02:06:09 | |
| this and it's it's perfect. I think we've been able to come together. Thank you guys. So just throwing space, the money, average | 02:06:16 | |
| average calls per day in Vineyard is a helpful thing for residents to know so they can understand how often. | 02:06:24 | |
| I'm guessing without currently having those numbers we're probably 1.3. | 02:06:31 | |
| Obviously it's right near the entrance, yeah. So the fire station is these two also will consolidate those into one under a | 02:07:12 | |
| consolidation plot and the fire state, the fire truck will back out into the throat of the development. So most likely we would | 02:07:20 | |
| have to have like a no parking signage at least in the throat so that there's no conflict with with fire. And then we do have | 02:07:27 | |
| parking here on 300 W but also the the driveway is fairly large and so that. | 02:07:35 | |
| You know, the firefighters could, you know. | 02:07:43 | |
| I mean it's like a three car attached driveway next to the large detached garage driveway. So there's a lot of surface area. So I | 02:07:45 | |
| don't believe the, I'm sorry, I don't believe the firefighters will have to take up more of the street kind of inventory. | 02:07:55 | |
| Thank you. The other question also has to do with the street. I've had questions where people are concerned about children in the | 02:08:05 | |
| area when the fire engines coming out and if they're in a hurry, they're wondering if there's an option to put possibly flashing | 02:08:12 | |
| lights like a sign that is warning people that the engine's coming out. | 02:08:18 | |
| During daytime when the kids are up, that would be the benefit of using our license to draw the attention. However, I mean we're | 02:08:27 | |
| very responsible pulling out onto the road 25 mile an hour speed limit. We don't expect our points to exceed that and so. | 02:08:34 | |
| I mean, last thing we want to do is have an accident for sure. | 02:08:41 | |
| I want to address the parking too. Just one thing is that the intent would be to have our employees park in that off street | 02:08:44 | |
| parking and so we really try to avoid the neighborhood we have here. Remember we do have several parka stalls adjacent on 300 W. | 02:08:52 | |
| So there there, there's an overflow as well. | 02:09:01 | |
| Employees that we're going to staff in an apparatus that is specifically responding to Vineyard out of our Station 3. As soon as | 02:09:37 | |
| that house is available, we'll transition that staff and I'm guessing it would be this time next year. So the ask would be then to | 02:09:45 | |
| provide six more would make 12, so you'd have four per platoon and then over the next coming years or whatever Vineyard could | 02:09:52 | |
| afford, then we would ramp that up over the next. However to get us to 18. So there's six on each platoon, OK. | 02:10:00 | |
| Thank you. | 02:10:09 | |
| I have more questions. I just don't know who will want to answer them. This might be more for the council on our priorities. I had | 02:10:11 | |
| a resident ask a. | 02:10:16 | |
| And so really saying how where is build out coming and where do we make it in the future and that's why we looked at the entire | 02:10:56 | |
| area. I think your questions will be better answered when we're looking at phasing and it's dependent right now, it's dependent on | 02:11:03 | |
| the ER us, right. That's what we're measuring it off of is how many houses we have and yeah, OK. | 02:11:11 | |
| That's our current contract. | 02:11:19 | |
| With Oren and and we we were working renegotiating that contract so that it's true actual cost, it's based off of what we actually | 02:11:22 | |
| spend on the budget. It's way more transparent for you all and their citizens to know exactly what Oren's providing based on, | 02:11:29 | |
| based on the dollar that you pay. Yeah. And also kind of the different types of housing and who's there and who's same service and | 02:11:35 | |
| things like that. So if I could just say I, I would I love this option because I really feel like we should slow down the of the | 02:11:42 | |
| option of. | 02:11:49 | |
| What we really want is to provide the best safety and care for the people that live here. | 02:12:59 | |
| And then the last thing that was on my mind that I wanted to make sure we had in a public discussion was I thought it might be | 02:13:05 | |
| helpful. Morgan, you touched a little bit on the process that we've gone through, but maybe just if it would be OK to maybe talk | 02:13:13 | |
| about the timeline a little bit, how long this has been coming, how long we've been working on this. And just so that residents, I | 02:13:20 | |
| know some residents feel like we're throwing this at them. I mean, change is always hard, right? | 02:13:27 | |
| And I want to maybe just reflect on how the city's process, when it started and what steps, what made the steps we've taken to get | 02:13:35 | |
| here. That's a great question. So I believe we've been saving, I mean, this is something for the last eight, maybe even 9 years, I | 02:13:42 | |
| think we started saving in 18 or 19. | 02:13:48 | |
| I remember the conversations even I saw about eight years ago. It was this was, this was like an important conversation that we | 02:13:55 | |
| always had to like. We knew, we knew that there there would come a time we would have to do that. | 02:14:02 | |
| And so we've been saving for it. I believe we did an analysis a few years back. Last year was kind of, I would say, like the most | 02:14:09 | |
| recent analysis of CRSA. And So what CRSA did as they looked at 4 sites in the city for what I would have called like a | 02:14:16 | |
| traditional fire station and and that would be City Hall. | 02:14:24 | |
| In the forge, the East Geneva. That's the area east of the railroad tracks on the Northside. | 02:14:32 | |
| Of 800 N and then the public workshop. So those were the four more traditional fire station locations that we looked at. We were | 02:14:38 | |
| also looking at potentially. | 02:14:44 | |
| A residential home, fire station. And so that that conversation. | 02:14:51 | |
| Had also started a couple years ago, but it really became more concrete last year because the thought was, well, if we were | 02:14:57 | |
| building our City Hall in in downtown. | 02:15:02 | |
| Then we're going to need provide some space and transition to be able to do that. So the idea was that's kind of why it was | 02:15:07 | |
| thought of maybe as a temporary station. The residential home is that we would have that in place that construction time frame | 02:15:13 | |
| cracking up on my own mic, but about 9 to 12 months for about nine months. | 02:15:20 | |
| Have you heard it directly from from like the builder? And so the idea was that would then give us the opportunity to have City | 02:15:28 | |
| Hall built and that would transition staff. | 02:15:33 | |
| And I just want to publicly state that I have been like my concerns have been answered really well and I'm really excited for it. | 02:17:23 | |
| But residents, if you continually have concerns, which I'm sure you will, I really want to keep those on the table so that we can | 02:17:29 | |
| make sure that we're addressing them. Because we're a community and this needs to be something that we can all support and wrap | 02:17:36 | |
| our heads around. And I don't want to negatively affect anyone's quality of life by them feeling like we're forcing something into | 02:17:42 | |
| their backyard. | 02:17:48 | |
| And so I would say our next process sort of like a land use process would be Planning Commission. Planning Commission would | 02:17:55 | |
| approve a site plan and a conditional use permit. So the public would have the opportunity to come and comment on the actual | 02:18:02 | |
| layout and those types of comments. So that that'll most likely happen. | 02:18:09 | |
| In in May. So we got about a month after that. Thank you. My questions have been answered. I hope that helps the community. | 02:18:17 | |
| I I I think mine is also timing and going through that. There were quite a few people that said, hey, is this still going to go | 02:18:26 | |
| through the Planning Commission and then go through that? | 02:18:31 | |
| I'm also, I mean, maybe it's just in the last week, but in the last meeting it was like I went through that neighborhood and | 02:18:38 | |
| knocked and nobody knew about it from the fires. And so I initially, when I heard this idea from Jim, I hated it and I was like, | 02:18:46 | |
| Oh my gosh, this is the neighborhood. But then I went and knocked Orem and I knocked 15 doors. I got nine people and I was shocked | 02:18:53 | |
| how much they love you as neighbors. So then I was like and and they a few of them were told me like when they came in. | 02:19:01 | |
| And we listen to every individual concern of this is the impact of what it is in the next meeting when we vote. We're not voting | 02:19:46 | |
| on it tonight, right? We are. Yeah. You're you're voting on a budget, the Planning Commission or on authorizing Eric to to to | 02:19:53 | |
| enter into a contract and then we would do the Planning Commission. Planning Commission is more of the of the design, layout | 02:19:59 | |
| design. OK. But my second concern is actually when we were campaigning we were talking about the fire and there were a couple of | 02:20:06 | |
| surrogates that were saying. | 02:20:12 | |
| He had no money at all in the budget. And then Jim had some good comments about, hey. | 02:20:19 | |
| Let's not do the tenant, let's do this temporary. When we went through the budget, it was like we have 99 million in capital | 02:20:25 | |
| assets. I'm actually for like I want to hear one more time, why couldn't we just do a full blown if we have, if we're only going | 02:20:32 | |
| 1,000,000, why not just invest in a fire station and do it once like now knowing we have a ton of money. | 02:20:40 | |
| Let me address this because what I hope that you all will recognize, unlike Orem when they started laying out the location for | 02:20:49 | |
| their fire stations, think of the population, think of the orchards, think of the fields, and they followed the national guideline | 02:20:55 | |
| with a 1.5 mile radius to come to. | 02:21:01 | |
| Cover the entire area well based on population growth, based on traffic patterns. | 02:21:08 | |
| We did it way wrong. You guys have really essentially one opportunity without wasting taxpayer money and making the wrong decision | 02:21:15 | |
| based on the location. I would never recommend based off of where Vineyard currently sits in building and and designating the | 02:21:21 | |
| designing spending. What is what is the forecasted cost for traditional fire station. This is by far the best opportunity to get | 02:21:28 | |
| us out here. | 02:21:34 | |
| Reasonable cost with a return on your investment where you build a traditional fire station, nobody's going to want to buy that | 02:21:42 | |
| because it's not a home to live in. And so I think it's educating the community. Just like just like the council members of why | 02:21:50 | |
| this is the best decision because you may end up with based on traffic flows and population you could have, you may need 3 fire | 02:21:57 | |
| stations based on location, which is easily to afford. Other than I mean personal cost is what's huge. | 02:22:05 | |
| The capital expense at 1.7 or two or $3,000,000 while you can put 3 fire stations in for what communities are putting on fire | 02:22:13 | |
| station right now. So I say we take our time and do it right for the residents that 20 years down the road don't even litter yet | 02:22:19 | |
| and for the record. | 02:22:25 | |
| You're the professional and you're actually not from vineyards, so it's kind of awesome that you're independent and I just want to | 02:22:33 | |
| make sure I hear this independently. | 02:22:37 | |
| You're you don't feel any political pressure, This is what you would recommend you wouldn't be asking for anymore or any less or | 02:22:43 | |
| influence 100%, and that's why I shared that. | 02:22:48 | |
| It'll be, you know, like more of the materials. I mean that that's kind of we need to get like the brick and then the garage door | 02:23:57 | |
| for the for the detached garage worked out. And so that stuff that the Planning Commission would would make the determination and | 02:24:05 | |
| then there's a sign we would probably have a monument sign that identifies it as the Vineyard fire station. | 02:24:12 | |
| Do we know the houses, They're like 5 existing homeowners that are right there around it. I mean, I guess on the north side, | 02:24:21 | |
| there's nothing, there's nothing on there. So as you go South, they're being occupied. There are homes that are being constructed | 02:24:27 | |
| right now. So if you go out there, there's like foundations. So I don't know if any of those are occupied right now on the north | 02:24:33 | |
| side of it, OK. | 02:24:38 | |
| I want to just throw something out. I know the person who did RV's for Vineyard Book doesn't live here anymore. | 02:24:45 | |
| But I think this fire station would be a really cool opportunity to get residents to create a children's book about our Firehouse | 02:24:53 | |
| and have it in our library. | 02:24:56 | |
| All right, I need a motion. | 02:25:40 | |
| I am live to permit the city manager to enter into a contract with Home Center Construction and Orem City to purchase land and | 02:25:45 | |
| construct a residential fire station facility not to exceed $1.7 million. OK, I have a first amber. Can I get a second, second, | 02:25:51 | |
| Second by Marty? Any discussion? All right, Jake. | 02:25:58 | |
| Amber. Aye, aye. Marty. Yay, Sarah. All right, we'll go back to. | 02:26:07 | |
| Our consent items. | 02:26:15 | |
| No, I have that in a different order. We're going to go back to our consent items. Is there can I get a motion or is there anybody | 02:26:19 | |
| that would like to pull anything off for discussion? I need to pull off planning services contract 6.3. OK. Would you like to make | 02:26:29 | |
| a motion to approve 6.16.2 and 6.4? I make a motion to approve 6.16.2 and 6.4. | 02:26:38 | |
| At first I say can I get a second, second, second by Amber. I'm going to do this by roll call. Sarah. Aye. Marty. Hi. I am Amber. | 02:26:48 | |
| Hi, Jake. | 02:26:53 | |
| Aye. OK. We'll go ahead and discuss 6.3 Planning services, Contract renewals, Resolution 2024-10. | 02:27:00 | |
| Oh, public comment, Yeah. Oh, we had public comment, didn't we? | 02:27:10 | |
| Oh, I'm sorry, would you like to come do public comment on the fire station? It wasn't a public hearing, but I I invited Nicole. | 02:27:15 | |
| But if anybody would like to come up, let's go ahead and open it. I just wanted to be here to support this. I have been, I have | 02:27:21 | |
| been Jen McGill, Lakeview, Parkway or Lakeview, right. | 02:27:28 | |
| I In 2019 your planning people called me. I was the Fire Chief in Provo. They called me asking me about a temporary fire station | 02:27:37 | |
| and. | 02:27:41 | |
| And and I Then I met again with Ezra a few years later and I just. I just wanted to. | 02:27:45 | |
| This is an extremely exciting thing for Vineyard we have been. | 02:27:55 | |
| I know there's been a sentence and Chief Sanderson is a dear friend of mine and and we worked side by side together for several | 02:28:02 | |
| years. But there's a there's there's a a need in doing this. | 02:28:08 | |
| That I'm not sure everybody really recognizes. It's funny. I called Chief Sanderson at 2 minutes to six and I said, hey, meeting | 02:28:15 | |
| starting, where are you? And he said I'm stuck in traffic on Center St. just off the freeway, and I'm glad his ladder truck wasn't | 02:28:22 | |
| buying him with his lights on. And so our community needs to understand what a wonderful thing this is for our community. | 02:28:29 | |
| I've been involved in two neighborhood fire stations, and and, and I'd like to just say that if you look around the country, | 02:28:37 | |
| probably 4 out of five fire stations to the neighborhoods, that's who we serve. They may be a little bit more on an arterial or | 02:28:43 | |
| something like that, but they sit in neighborhoods. And if you look at Provo, if you look at Orem, they sit in the neighborhoods. | 02:28:49 | |
| The general feeling when we move out of a home like this is a feeling of loss from the community. It'll take them about. It'll | 02:28:54 | |
| take them a minute. | 02:29:00 | |
| But they'll realize that we are exceptional neighbors and that. | 02:29:07 | |
| For their children and for their needs. And we solve problems in the neighborhood. So I think that you can. I know there's a lot | 02:29:12 | |
| of questions and there's a lot of trepidation about it, but I think that you can make this decision and move forward with this | 02:29:18 | |
| decision knowing that at the end of the day. | 02:29:24 | |
| Everyone I think will be pleased that we have a fire station in Vineyard. We are one of the most active communities I've ever seen | 02:29:32 | |
| and active communities fall down and hurt themselves and have medical events and and all this stuff. So, so I I apologize. I just | 02:29:42 | |
| was expecting a public, a public comment period or something because I did want to support this and express appreciation to Oren. | 02:29:52 | |
| Or is our fire department Orem needs to be our fire department just like the Sheriff's Department. We couldn't do better in our | 02:30:03 | |
| current situation, our current size, our current. We just simply couldn't do any better than the Orem fire department in the | 02:30:09 | |
| Sheriff's Department. So grateful for the public safety that you are providing us as residents. Thank you. We really appreciate | 02:30:15 | |
| your perspective. Was there anybody else that wanted to make a comment on this? | 02:30:21 | |
| All right. We appreciate you and your comments. All right, we'll go back to this 6.3 finding service contract renewals, | 02:30:29 | |
| resolution, resolution 2024-10. | 02:30:35 | |
| I don't know if I need that presentation. Do you want to do something to organize? I think I understand. Yeah. You want to just | 02:30:44 | |
| like a highlight I do for the public? Yeah. Yeah, sure. So this is a planning services contract and it has planning firms with | 02:30:51 | |
| engineers and architects here SA, who's doing our fire station analysis and design is part of that. And so all that this is, this | 02:30:58 | |
| is not, this is not giving them work. | 02:31:06 | |
| There's no obligation. All this does is it extended the contract. So if we have something like a park design, it gives us firms | 02:31:13 | |
| that we can go to say hey can you provide us a quote and then if the quote is great then we can we can start working with that | 02:31:21 | |
| with that firm on it. And so these are pre approved, they went through an RFP process, pre extensive process about a year or so | 02:31:29 | |
| ago. And so this is just keeping them on our list of pre approved consultants that we can use for planning services engineering. | 02:31:36 | |
| What? Yeah, it's at the end of five years, then they would do a full RFP again. But there, there we can extend it, you know, and | 02:31:45 | |
| these are year to year, right. So you can renew it. The only concern that I had was that you're not coming back to City Council on | 02:31:52 | |
| a per project basis. It's more of like could you walk me through that like you're still with every, that's the budget. So you | 02:31:59 | |
| would set your priorities sort of like Tucker Rd. Park. If you go to Tukaro Park, then we'll still come back to us. It doesn't say | 02:32:06 | |
| it in this language. | 02:32:13 | |
| And then you go to the paper list to get it done, Yeah, yeah. So the castle sets the priority for the projects. And then we would | 02:32:54 | |
| use this list to choose a consultant to work on that project. OK, And no project. | 02:33:01 | |
| You can't just grab a project and say hey these are pre approved. Let's start designing this for that. | 02:33:09 | |
| And so. | 02:33:15 | |
| So that the pre approval would be for the consultants, which consultant, right. It's just a pre approval. Yeah, it means that I | 02:33:17 | |
| love pre approval. Yeah. So we don't have to go back through an RFP every time because those take forever. So since we already did | 02:33:24 | |
| the RFP, now we have a list of qualified consultants and if you approve the one year extension, then this next year we can pick | 02:33:30 | |
| one of those to to work on any of the priority projects that the council has in their budget, OK. | 02:33:37 | |
| Yeah, My only concern was that I don't want obviously this is like hey these are the contractors that are pre approved and we have | 02:33:45 | |
| this total dollar amount. So therefore I can spend this on any design project you know that I would want or anything that's clear. | 02:33:50 | |
| That's all I needed. | 02:33:56 | |
| OK. Any other questions? If not, I need a motion. I move to approve it. Approve consent Item 6.3. Second. OK. First by Amber. | 02:34:03 | |
| Second by Marty. Will do. I need a roll call. Jake. Amber. Aye aye. Marty. Sarah. All right, we'll go to. Actually, why don't we | 02:34:13 | |
| go ahead and finish your report, Sarah. OK, well, we went, we went to the. | 02:34:23 | |
| The ULTC conference in Saint George. Pam was there, Jamie was there, the mayor was there, and Amber. | 02:34:33 | |
| Umm, Eric and Josh. So umm, I just wanted to first say thank you to all of you because it was a great opportunity for me to go and | 02:34:40 | |
| learn more about my job. | 02:34:46 | |
| I there were there was a talk by Noel Picas Pace, is that right? | 02:34:55 | |
| That was really impactful. She she had a really neat story of her success. | 02:35:03 | |
| The thing that impacted me the most and and I wanted to share it and see if maybe we couldn't apply it in our community and that | 02:35:10 | |
| was she had. | 02:35:16 | |
| She had a lot of people that were accusing her of cheating and she she wasn't cheating, but it caught fire and and pretty soon | 02:35:26 | |
| internationally they were accusing her of cheating. | 02:35:32 | |
| And her first reaction was to fire back on social media And and she she waited and she consulted her husband and he said, well you | 02:35:38 | |
| could say that but is that what you want to be remembered by? And so she thought about it for a minute and when she responded, she | 02:35:48 | |
| take the venom out of her statement, her reply statement and she defended her her position without attacking anyone else. | 02:35:57 | |
| And so as I apologize. | 02:36:08 | |
| For my previous comments, I think it might be wise for us to take that into consideration on social media. I think it's easy to | 02:36:11 | |
| get flared up and emotional in that regard, and I've had to catch myself a few times. | 02:36:18 | |
| When you want to have the desire to engage back and forth in negativity, I've asked a few people if they'll just message me | 02:36:27 | |
| directly Or we can go to lunch and we can figure out our differences, and even if we don't agree, it's OK. | 02:36:34 | |
| There's still always common ground but but if we lose civility in our in our town. | 02:36:42 | |
| Then we all lose. So anyway, that was a great lesson for me and apparently I forgot a little bit tonight. But anyway, I'm grateful | 02:36:49 | |
| to have had the opportunity. It gave me a lot to think about one thing. That was the resounding message that I think. | 02:36:58 | |
| We need to really get in the forefront of our mind is that they said to never trade efficiency for transparency. And in small | 02:37:09 | |
| cities like ours it's easy to want to just check off the list and get the job done and not be transparent. But it it has a great | 02:37:17 | |
| cost in the end. And I think if we start making sure that transparency is our goal that anybody can ask anybody anything at any | 02:37:25 | |
| time and and get a clear and honest answer. | 02:37:33 | |
| We'll start to see our city heal and that would be a good thing. | 02:37:42 | |
| So that's all. Thank you. All right, we're going to go ahead and move on to. | 02:37:48 | |
| 8.1 This is discussing the municipal code Title 3 Amendments. Is Darius still here? | 02:37:54 | |
| He's not here. I think she had a question about it, but we'll go ahead and discuss that. And Jamie, I believe you'll leave that us | 02:38:02 | |
| in that conversation. Thank you, Mayor. I'll give a very brief introduction on this. I think we've had at least two work sessions | 02:38:09 | |
| where we've talked a little bit about this, but it it is in the category for me of good fences make good neighbors that if we can | 02:38:16 | |
| have. | 02:38:23 | |
| Clear delineation of some of our processes that maybe we can get beyond some of the. | 02:38:30 | |
| The difficulty of getting information, sorting out agendas, doing things of that sort. And so we have put together a draft | 02:38:37 | |
| ordinance that's been reviewed and incorporated feedback from a number of different sources, including everybody on the council. | 02:38:45 | |
| And the. | 02:38:54 | |
| Pam has done a great job putting it into the ordinance software so that you can see in green all of the things that are new | 02:38:57 | |
| relative to the existing ordinance. | 02:39:01 | |
| The most significant change. There are a few clarifying changes since the last time you saw it, but the one section that has been | 02:39:07 | |
| added since the last discussion. | 02:39:13 | |
| Is right at the end of the document. Let me get the number for you so I can. | 02:39:20 | |
| Is Section 3 point 12.020? | 02:39:34 | |
| 3.12.020. | 02:39:39 | |
| And it's on notice of City Council and documentation and record keeping. | 02:39:42 | |
| And this section delineates a process by which whenever the mayor in her capacity as chief executive officer of the city. | 02:39:48 | |
| Sends a letter. On your PDF, it's page 86. On Pam's document, it's labeled page 15. | 02:39:58 | |
| This is if the mayor sends out an official communication. | 02:40:10 | |
| That after that communication is made, that a copy is provided to the city reporter and to the City Council so that everybody can | 02:40:15 | |
| be aware of those communications and that they can be recorded and preserved. | 02:40:21 | |
| And with that, I'm happy to answer any questions you may have about. | 02:40:30 | |
| The intent or the substance of the language but. | 02:40:34 | |
| I leave it in your hands to consider and approve as you think appropriate. Are there any questions from the Council? | 02:40:38 | |
| I don't need to go first. | 02:40:47 | |
| Does anyone want to go? | 02:40:50 | |
| Go ahead. | 02:40:52 | |
| So I'd like to start with page 76. | 02:40:55 | |
| On the document page 4. | 02:41:02 | |
| Be members of the public wishing to speak must sign up before the meeting begins, providing their name on a topic they wish to | 02:41:06 | |
| discuss. We start this meeting at 6:00. If the item is on, is on the agenda for 8:00 and they before the meeting starts. I just | 02:41:12 | |
| think that we're already. | 02:41:17 | |
| It's unrealistic for them to be at the beginning of a meeting. So to clarify, this is public comment that I thought it wouldn't be | 02:41:24 | |
| for a public hearing. It would be specifically for the public comment period. Private public comment comes at different sections | 02:41:30 | |
| throughout The Jets, like today we didn't do public comment for 45 minutes. So it's like, hey, you got to come here 45 minutes | 02:41:35 | |
| early and sit here to be able to do it. | 02:41:40 | |
| I'm not sure that's the intent. Do you feel like it's stringent on that? I feel like the intent is to sign it before public | 02:41:46 | |
| comment occurs. | 02:41:49 | |
| Yes, if we can reword that like it is an ordinance and so it would be more binding than if it were a policy document. So if if you | 02:41:53 | |
| want to correct the language to make sure it reflects your intent. | 02:42:00 | |
| I think that was inappropriate. It's sounding like you're concerned. | 02:42:07 | |
| Prior to the meeting, This is just right before. Before the meeting is before the public comment period begins. Are you mayor, Do | 02:42:12 | |
| you want to require a sign up or could it just be modified to say members of the public wishing to speak must provide their name | 02:42:19 | |
| on the topic they wish to discuss? Yeah, I think that's great. I think our intent really is that we just get it into their | 02:42:26 | |
| quarter, right? | 02:42:32 | |
| Into the what? The recorder. Because that, Yeah, if it's like, hey, you got to be here earlier. That's that's how I read it. Yeah. | 02:42:40 | |
| Good catch. | 02:42:43 | |
| How are you going to guess on the wording on that, Jamie? No, I'm not gonna guess. I'm taking notes and then before you make a | 02:42:50 | |
| motion, I'll I'll read into the record what those changes are. | 02:42:54 | |
| You read my mind, taming. You're good. | 02:42:59 | |
| See on page 77 it says speakers offering duplicate comments may be limited. | 02:43:06 | |
| You know, we're all different. | 02:43:14 | |
| An old person might come up. | 02:43:52 | |
| Just different people. | 02:43:55 | |
| I know, sorry. I know, right? Just different perspectives. So it's just like, why are we limiting it in code that, hey, you're all | 02:43:56 | |
| the same, we're just gonna choose one. | 02:44:01 | |
| I don't like that in our policy. | 02:44:07 | |
| If we could just. | 02:44:09 | |
| I mean everything else good, like during the time period. Public comment, Mayor, you choose. | 02:44:11 | |
| You choose the time amount but. | 02:44:16 | |
| I think it's clear. | 02:44:20 | |
| Have the most amount of public comment possible, so if everybody is coming in to say we don't want. | 02:44:22 | |
| Access on the specific road. And we know that that's the policy, even if they have different reasons for it. But we're like, | 02:44:31 | |
| there's 27 people that don't want access on the road. Then we can take a bunch of other public comment. I think it creates the | 02:44:36 | |
| most public comment. I agree. You want a different, like differing of opinions. Well, I don't even mean different opinions. I mean | 02:44:42 | |
| different topics. | 02:44:48 | |
| Yeah, I could. I could see that as well. But if it's within our 15 minutes, like because you've already put a total amount, well, | 02:44:55 | |
| usually what I do is I'm telling the people and I'm saying, OK, two times the amount of the people. That's like 15 minutes and | 02:45:03 | |
| then I close it so that we can move on to business. But I try to, what I try to do is look and see who's wanting to speak. And | 02:45:10 | |
| then my hope is if there's repetitive comments that's saying we all want this, OK, let's group you together. | 02:45:17 | |
| We'll give you a little bit extra time, you know, maybe 3 minutes or 4 minutes instead of the two minutes that we're giving. And | 02:45:25 | |
| then you speak upon that subject where you're kind of convening as a group. But then it allows for multiple different topics so | 02:45:31 | |
| that everything is being hit. And I just from my experience of being here for as long as I have, I feel like it, it allows people | 02:45:37 | |
| to have the most amount of public involvement. | 02:45:43 | |
| Anyone want to have a comment on you're I don't need to duplicate what I said, OK? | 02:45:53 | |
| I think it's sensical to group them and expedite you through and just have a leader of your group unless they want to say more and | 02:45:58 | |
| then we can vote on it as a council. And I like this kind of well it is an ordinance but it gives us a guideline and if the mayor | 02:46:05 | |
| chooses to make it different I mean this I feel like this comment the language in this section is I wrote it with permissive | 02:46:13 | |
| language on purpose. So it's a may not a shallow and. | 02:46:20 | |
| And therefore the cherubim can read the situation and do the appropriate thing. OK, and I like that. And maybe that helps me with | 02:46:28 | |
| the next one, which is 78 page 6, where it talks about council reports. That same thing in their reports should be concise. I like | 02:46:36 | |
| that it's not has to be because obviously my my reports are longer than others, right? | 02:46:44 | |
| On adoption Council reports. | 02:46:53 | |
| And let me make sure I'm looking at the right section. Are you on 3.04 point 050? Yes, council reports and it just there's a | 02:46:56 | |
| section last paragraph that says report should be concise and focused on the matter. I understand it needs to be focused on the | 02:47:02 | |
| matter, public interest and council business, but like sometimes it's long. | 02:47:08 | |
| I mean I think you're saying concise with like you don't want to write a book but you get from as fast as you can. Yeah again | 02:47:15 | |
| permissive language and they do things so as long as it doesn't prohibit then that's good. And then next page on, I just want to | 02:47:21 | |
| make sure it's in the record that. | 02:47:26 | |
| It's recorded that we can now this one is shall not, so it's on. | 02:47:33 | |
| Be limitations of information requests of US council members. So 3.04.070 yes B1. | 02:47:38 | |
| Says individual council members shall not submit more than two significant requests for information at anyone time without | 02:47:47 | |
| approval from the City Council or designee committee. | 02:47:54 | |
| How do you? | 02:48:04 | |
| We're on page 7. | 02:48:08 | |
| 79. | 02:48:11 | |
| Page 7, Page 7B1. | 02:48:12 | |
| To ensure. | 02:48:17 | |
| Yeah, just shall not submit more than a council member shall not submit two significant requests for information at any one time | 02:48:20 | |
| without approval from the City Council. | 02:48:25 | |
| What is the designated committee? | 02:48:32 | |
| Yeah. I don't think we have a committee, so. | 02:48:36 | |
| Yeah, but my concern is, is that. | 02:48:39 | |
| This is just information as a like sitting on the council. So it's like I could understand my grandma and stuff like, I don't | 02:48:43 | |
| know, emails or something like that. But it's like this is just information requests. | 02:48:51 | |
| OK, I want all the emails of this I can say OK, I can understand grammar requests. | 02:49:02 | |
| Limitations. | 02:49:06 | |
| But like, if we're asking hey finances, well, you've asked for too many financial requests, so you're just asking. So you want to | 02:49:09 | |
| be able to ask for as many things as you want and you don't want the council to get their consent? | 02:49:14 | |
| I think on like investigations and grandma stuff they put consent in that type of stuff but like for information it's just I | 02:49:20 | |
| don't, I don't. So a few things that might clarify and give you some comfort with this. It relates only to quote significant | 02:49:28 | |
| requests and we define that term 3 hours or more so it wouldn't limit you on more routine. | 02:49:36 | |
| You know, say there was something you thought was incomplete in the City Council packet and you wanted to get an agreement or, you | 02:49:45 | |
| know, look at something that would help you with that. | 02:49:50 | |
| It would only relate to those significant requests. And then the intent here is to prevent anyone council member from | 02:49:55 | |
| overburdening staff so other council members can't get their work complete. And so that's where we've tailored it to significant | 02:50:01 | |
| request. And if you do have a legitimate need for more than two items to be going at once, then you would just have to go to the | 02:50:08 | |
| council and get their approval. And then mayor, on your question about designated committee, I think that must be referring to a | 02:50:15 | |
| committee of the. | 02:50:21 | |
| City Council, But we can delete that. I don't know. I don't think it makes sense the way it's written. | 02:50:29 | |
| On page 8. | 02:50:36 | |
| Where it says E on page eight, Annual review of information request. The city manager shall compile an annual, I think that needs | 02:50:38 | |
| to take clerk 'cause she's the one that's in it day-to-day. So it's her making a report of everything 'cause it. She can just keep | 02:50:43 | |
| that throughout the month. | 02:50:48 | |
| You know, hey, I'm doing this. I'm doing this. I'm doing that. | 02:50:55 | |
| Tell me one more time when you're on your own page and I think we talked about that. E yeah, cuz didn't we put the clerk in charge | 02:50:58 | |
| of this and not the city manager, so it makes sense to maintain city clerk? | 02:51:03 | |
| On doing the annual review and it stays consistent with what you were doing. | 02:51:09 | |
| So on east, you would like all, all of the references. The city manager would be, yeah, because you would change the city recorder | 02:51:15 | |
| or sorry, city recorder because you changed everything and it just keeps it consistent like she's the one doing it. So why not | 02:51:22 | |
| have her do the report just laying out ahead. There are other council members OK with that, Jenny. So I think anything that's | 02:51:30 | |
| where under grandma makes sense, if it's a review of information request that's going outside of that. | 02:51:37 | |
| That is going to stop their response and the person that they respond to would be the city manager and they would they would be | 02:51:45 | |
| the appropriate person. This section refers only to grammar. There's a different section on the request. All of this is the clerk, | 02:51:52 | |
| so it's like feeling the manager to go. | 02:51:59 | |
| Might we ask the city clerk? | 02:52:08 | |
| Because she's the one doing it, so it's easy for her to just OK, this is how much it was in time, So I have a question about that, | 02:52:12 | |
| if this is only about Grandma. | 02:52:16 | |
| As we read us. | 02:52:20 | |
| Says respect for city resources. To ensure the availability of city resources for core municipal priorities or services, the city | 02:52:22 | |
| manager may prioritize requests based on urgency. So it seems that F actually goes into the needs and decisions that are talking | 02:52:28 | |
| about departments. | 02:52:33 | |
| And so I wonder if grandma ends at D and then E switches. | 02:52:40 | |
| There so 3.04.080 deals for council staff interactions and requests for staff to do things. The reason in the previous section it | 02:52:48 | |
| refers to staff is. | 02:52:55 | |
| Pam Shepherds records requests when they come in and does the paperwork on responding to them, but she doesn't always. | 02:53:03 | |
| Have the records in her possession without doing a search or requesting information of staff. | 02:53:14 | |
| So there's a little bit of an overlap there. | 02:53:21 | |
| All right. So we're just saying anything that has to do with grandma on these things would go through. | 02:53:25 | |
| So, but we wouldn't change F, we would just change E because it's a review of information request, right? It's a. | 02:53:35 | |
| It maintains it consistency because the clerk is doing everything throughout the whole section so. | 02:53:45 | |
| Why revert back to the city manager on this one tiny thing and let her give the annual review of if she's? | 02:53:51 | |
| Compiling how much it is overburdened in her opinion. | 02:53:57 | |
| Were you going to ask her? Can I read? Yes. | 02:54:05 | |
| That I Yeah. Is this the E? Yeah, this is T It'll be E&FE&F OK E I've changed in the first line annual review of information | 02:54:09 | |
| requests, the City Recorder shall file an annual report. And then on F, I've written and I've changed that says to ensure the | 02:54:17 | |
| availability of city resources for core municipal priorities or services, the City Recorder or City Manager may prioritize request | 02:54:25 | |
| based on urgency, legal requirements and resource availability. | 02:54:34 | |
| Just to clarify between the different asks, I think that's appropriate. | 02:54:43 | |
| All right. | 02:54:48 | |
| And then after that, so on east, it says on Saint page right below. It says to ensure the availability of city resources according | 02:54:51 | |
| to priorities, the city manager may prioritize requests based on urgency. Legal. So I just want to make sure this is clear for all | 02:54:59 | |
| of us. It grandma will not be charged, we're going to the grandma process, but it doesn't cost anything. But that doesn't prohibit | 02:55:07 | |
| citizens to still duly elect to do their grandma. But they're paying for it, right? | 02:55:14 | |
| This doesn't impact. | 02:55:25 | |
| Citizen made is this City Council that are getting it for free? OK, want that on the record And then page 8B where it says | 02:55:27 | |
| limitations of directing staff. So at the bottom it says request for action or investigation by council member that involves | 02:55:35 | |
| significant staff, time, resources or deviation from planned work must be communicated to the City Council, approved by the mayor | 02:55:43 | |
| and city count and city manager are brought before the City Council and approved by a majority vote. | 02:55:50 | |
| Where are you Jake? I'm on page 8, Bottom page 80 if you're on the big one, page 8 B 3.04.080. | 02:56:00 | |
| I think. | 02:56:17 | |
| I'm concerned about that because it is so vague of like who you're investigating. I mean it's like, hey, permit if it's somebody | 02:56:19 | |
| below us and it's like, yeah, I mean I think HR and city manager is going to be doing that. And hey, are you looking into this? We | 02:56:25 | |
| heard this. | 02:56:32 | |
| But at the top, you're limiting the minority. If there were only two, I'm not assuming anyone is in or not. But then you're going | 02:56:38 | |
| and saying, hey, the three of us, we need to get three people to investigate that problem. | 02:56:45 | |
| So I just concerned about that. | 02:56:53 | |
| On B like that that couldn't be interpreted that way. | 02:56:57 | |
| On three-point 04.0. | 02:57:06 | |
| 80 What do you want to change it to? | 02:57:11 | |
| Requests for action is investigated by City Council members involve significant staff time. | 02:57:16 | |
| I think you should put something in there that. | 02:57:22 | |
| That carves out. | 02:57:25 | |
| Can I hop in? | 02:57:32 | |
| I I actually don't see a problem with this one if it takes significant time and resources and deviation from her work because as a | 02:57:36 | |
| council we vote together on what staff priorities are and so if we if we have a council member, that's going off of what | 02:57:42 | |
| priorities are. | 02:57:48 | |
| Let's say we all decided that we wanted a fire station in the cottonwoods in that spot and there was 1 council member that didn't | 02:57:55 | |
| like it and they started requiring all the staff term and attempting to research other options. But we all just voted. I think | 02:58:02 | |
| that that would be very confusing. Yeah. I mean I think we already cleared the like we don't, we're not supposed to interact with | 02:58:09 | |
| stuff. I mean, I guess we can, but we don't. I don't think that's what Marty's saying. She's saying if there was a directive that | 02:58:15 | |
| was put into law. | 02:58:22 | |
| Or some kind of resolution that says hey we're moving this order and then council that didn't like it are going and having staff | 02:58:29 | |
| move in a different direction. That's going against the order of the job that we're provided to do as representatives of the | 02:58:35 | |
| community. So like you could you could go to the city manager specifically on the state. It's not like I'm saying department head, | 02:58:41 | |
| I'm not saying you're going to go to a lower staff level. I'm saying if we all vote something through or if there's something | 02:58:47 | |
| that. | 02:58:53 | |
| We're going to put that into our code. I don't think you need to write that in. | 02:59:31 | |
| Any of you can come to me for advice? This may come into play if all six of you were to ask for a memo at the same time and I | 02:59:37 | |
| needed to know how do I prioritize my work? | 02:59:42 | |
| On page 1082, if you're on the big side, emergency meetings, I think it's good. I do concern, I am a little bit concerned and I | 02:59:49 | |
| think those that linear political or people that support me. One of the reasons why I was so grateful for the in good faith effort | 02:59:57 | |
| of Marty and Jamie and also Representative Abbott was that this stays consistent with state law and that two people can call for a | 03:00:05 | |
| special meeting, right. | 03:00:12 | |
| Two council members. So it maintains that, correct? This is consistent with state law. It adds detail to what's in the state | 03:00:21 | |
| statute so that we know how those requests anyone be processed. But it doesn't limit that in any way, right? | 03:00:28 | |
| And then we deleted quite a bit of things that I agree with there. So I think I'm. | 03:00:38 | |
| Not hearing anything. I'm on board. If we can get those changes, that's all I have. | 03:00:44 | |
| OK. Any other comments by the council? | 03:00:50 | |
| Just thank you, Jamie. I know that was a lot juggling all of our opinions and it's clear that we all had voice in there. So thank | 03:00:54 | |
| you. So do you have, I do have one request as we move down the line? | 03:00:59 | |
| On page 15. | 03:01:07 | |
| I don't know what page it is. Maybe page 86 on the computer? | 03:01:10 | |
| It's. | 03:01:16 | |
| 3 point 12.020 notice of City Council documentation. Part of it says that I it says the mayor shall be documented and submitted to | 03:01:17 | |
| the members of the City Council and the reporter. I would love it if we could switch that language just a little bit. That says I | 03:01:25 | |
| will submit it to the city recorder and she can disperse it to the council because sometimes I come in and they have a letter for | 03:01:34 | |
| me to sign and I sign it. And what this feels like to me is that I would be required to watch it go get put into the copier. | 03:01:42 | |
| Put into the files, wait till they have the opportunity to send it, call back and make sure that they send it properly. And that | 03:01:51 | |
| feels like it's just going out of the process of what they're already talking about 3. | 03:01:58 | |
| I think that's a fair request, OK. | 03:02:06 | |
| Just one moment, I'll read the language in alright. | 03:02:16 | |
| Couldn't we add that? | 03:02:27 | |
| And be publicly made available. | 03:02:31 | |
| Or a Ledger or held by the city recorder upon request. It is it is in here that she will keep a copy of all of them. So we there's | 03:02:34 | |
| not a practice in the city right now just because there isn't a policy or ordinance that speaks to it of all formal communication | 03:02:41 | |
| by the mayor being submitted to the city recorder. So this provides that process. It is by definition a record and if it goes out | 03:02:49 | |
| publicly, it would be a public record. | 03:02:56 | |
| So anyone that wanted to request these could make a request and they'd be available. But if it were like a letter that had | 03:03:04 | |
| sensitive information, obviously, like if there was a move, if there was, I know that in the past we've had the mayor write a | 03:03:10 | |
| letter of intent to. | 03:03:16 | |
| With our businesses, yeah, With economic development, we would treat those things appropriately, yes. So the council would still | 03:03:23 | |
| have access to it, but then it would be treated appropriately with the public, correct. So I guess that's good to state for | 03:03:28 | |
| clarity that if you do receive it, you probably wouldn't want to make it public, You would want to go see how it was classified by | 03:03:33 | |
| the recorders. | 03:03:38 | |
| Yeah. And I should clarify that that. | 03:03:45 | |
| The recorder romance the records officer and would make the classification. | 03:03:48 | |
| On these kinds of documents. But my expectation would be that 99% of these kinds of records would be public records. Well, and I | 03:03:52 | |
| feel even more comfortable than about my need to give it to her and her need to disseminate it because she can classify it upon | 03:04:00 | |
| sending it out. So the amendment I've made it's 3.12.020 paragraph A and it now reads a copy of each formal official communication | 03:04:08 | |
| made by the mayor shall be documented and submitted to the city recorder. | 03:04:15 | |
| Period. The city recorder shall transmit a copy to members of the City Council no later than five business days after the date of | 03:04:23 | |
| the communication. | 03:04:27 | |
| OK. | 03:04:32 | |
| Are there any further comments or questions? | 03:04:34 | |
| If not, I need a motion. | 03:04:38 | |
| So whoever makes the motion, just please make the motion to include the changes as I've read into the record. | 03:04:43 | |
| While we've discussed. | 03:04:50 | |
| Pretty good. I was looking at Sarah. I thought she was going for it. | 03:04:55 | |
| I moved to adopt Ordinance 2024-05 with the with the discussed changes presented into the record by Jamie. | 03:05:01 | |
| OK, we have a first time already. Can I get a second, second, second by Amber. This is run by Roll Call. Sarah Aye, Marty Young, | 03:05:17 | |
| Amber and Jake Okay. Let me go through. OK, we're on 8.3. This is the Arts Grant Policy Manual and Application Resolution 2024-11. | 03:05:27 | |
| And. | 03:05:37 | |
| Will be presenting this to us. | 03:05:39 | |
| It like circles like it's supposed to spread. | 03:06:19 | |
| OK. | 03:06:23 | |
| OK, so I have been working to implement a grant process, a policy and procedure manual and application for our wrapped tax funds | 03:06:25 | |
| that the Arch Commission will help recommend. | 03:06:32 | |
| So in November of 2019, Vineyard City voters approved the RAT tax and then it went into effect in 2020. And that the route tax | 03:06:41 | |
| allocates .1% of the city sales tax to improve community facilities and support nonprofit organizations. | 03:06:50 | |
| And the Arts Commission was formed after that was approved to help. | 03:07:00 | |
| Evaluate grant applications that should receive the RAP text funding. | 03:07:06 | |
| And with the Policy and Procedure manual I have created and reviewed with the Arts Commission, these are the criteria within that | 03:07:14 | |
| manual. So eligibility they must be a 501C3 nonprofit organization or a city funded recreation arts. | 03:07:22 | |
| Events or cultural program or facility. | 03:07:31 | |
| And they must have or commit to have a significant presence in many of the city and have. | 03:07:35 | |
| As a primary purpose to advancement and or preservation of Natural History, art, music, theater, dance, heritage, or culture and | 03:07:42 | |
| arts. | 03:07:46 | |
| And we didn't list out every potential program that could apply for the grant in within our policy manual, but we outlined what | 03:07:52 | |
| majority of them are, which they're all listed up there all within the realm of. | 03:07:58 | |
| Our Arch So, our recreation, culture, heritage, parks. I think I said that backwards are here. | 03:08:05 | |
| Also outlined in the manual is the grant on process timeline. So currently the process timeline is a little bit tight this year | 03:08:14 | |
| just because we're trying to get it in before the end of the fiscal year. So applications will open up on May 1st and stay open | 03:08:22 | |
| until June 1st and then they'll be reviewed by the Arts Commission on between June 1st and June 12th, at which point the Arch | 03:08:30 | |
| Commission will make a recommendation to City Council and then the City Council will review that on or around June 26th. | 03:08:38 | |
| And then it will the funds will be distributed before the end of the fiscal year, so before June 30th. | 03:08:47 | |
| And then following the applicant being awarded the funds, they are the Arts Commission is requesting at least 1/4 at most a | 03:08:55 | |
| quarterly update, but they're looking at maybe. | 03:09:02 | |
| Semi annually just depends on what kind of project it is and then at the end of the following fiscal year, they are required to | 03:09:11 | |
| turn in the compliance report showing how the funds were used by the second Tuesday of June the following year. | 03:09:18 | |
| Reward recipients do have a list of requirements outlined in our policy manual, so they must enter into an agreement with the City | 03:09:29 | |
| prior to receiving funds. The agreement will detail will have a detailed plan of the scheduled use of expenditures, timelines of | 03:09:37 | |
| the project, a provision allowing for spinosity to verify application and funds, and to require quarterly report. | 03:09:45 | |
| Funds must be used by the following fiscal year and any unused portion must be returned to the City. Any. | 03:09:54 | |
| Promotional items for the product must must include the Arch logo and they must provide a year end report by the 2nd Tuesday in | 03:10:00 | |
| June. If they fail to provide the reports, they all funds must be returned and they would be ineligible for future Vineyard | 03:10:05 | |
| grants. | 03:10:11 | |
| So that's the outline of basically what was within the policy manual. I just kind of shortened it for easy. | 03:10:20 | |
| Descriptions, but I also wanted to show you guys the application. | 03:10:28 | |
| Maybe. | 03:10:35 | |
| OK, so the first page of our application just outlines the timeline and the requirements to apply. | 03:10:44 | |
| And then oops. | 03:10:51 | |
| OK. And then the first page or so we asked for the organization information just so we can get a little background on what kind of | 03:10:55 | |
| organization it is. We do ask if it's a 501C3 because it's required that they are and what grant amount they're requesting because | 03:11:02 | |
| we do have every year changes, but this year we have $20,000 and they could be requesting 5000. We can split it up however. | 03:11:10 | |
| Umm you guys would like? And then umm after the description of their organization, I asked for the project for requesting the | 03:11:19 | |
| grant for. So details of the outline of the tentative plans and the date and the benefits to the citizens. And then also I | 03:11:26 | |
| included that if they are applying for a grant that would be for an event, they would need to include a special event permit | 03:11:34 | |
| application just so we have that on file. | 03:11:41 | |
| And then how they'll promote the event and if they don't get funding, complete funding from us, we'll still be able to move | 03:11:49 | |
| forward. All of the questions I asked are I took from surrounding cities that have great programs already like American Fork and | 03:11:56 | |
| Spanish Fork, Provo just kind of picked their brains and that's where I got the questions from. I also, when speaking with the | 03:12:03 | |
| Arts Commissioner, we talked about using the application as an outline for approval and then we are going to request that they | 03:12:09 | |
| present to to the Arch Commission. | 03:12:16 | |
| Prior to Arts Commission making their recommendation to City Council. | 03:12:23 | |
| And then this is just the compliance report that would be required. Excellent, great work pulling this together. You have done a | 03:12:28 | |
| fabulous job. Council, I don't know if you have any questions about this or. | 03:12:33 | |
| Good job. Yeah, it's good work. | 03:12:40 | |
| Thanks. | 03:12:46 | |
| Yeah, I'm here also. You do great work. I appreciate. Yeah. The process looks really concise and easy, and it looks like it will | 03:12:48 | |
| come back through the council. So they'll have a lot of understanding of what's going to happen. And you guys will do a great job | 03:12:55 | |
| setting it all. And I look forward to see who applies. Yeah. Thank you. | 03:13:01 | |
| Is there any other questions? I just need a motion. | 03:13:09 | |
| I move to adopt resolution 20/24/11. The Arch Grant Policy and procedure manual and application is presented all right first by | 03:13:15 | |
| Amber. | 03:13:19 | |
| Second, second by Marty. This was done by roll call. Sarah. Hi, Marty. Aye. Amber. Aye. Jake. All right. Thank you. This meeting | 03:13:24 | |
| is adjourned and we'll start our next meeting as soon as the the recording switch is over. Thank you. | 03:13:33 | |
| I could have waited. | 03:13:43 |