Start Position
Mayor Fullmer started the meeting at40pm     Presentations/Recognitions/Awards/Proclamations   Work Session    1.FFSL Presentation on Permit process and Walkara Way Ben Stiremen, Deputy Director of Utah Forestry Fire and State Lands, will present the process that the Division uses to review and approve projects proposed on state sovereign lands. Vineyard City has proposed such a project around Vineyard Beach and this will help the council and the public understand their development approval process. Additionally, he will discuss the progress of the Walkara Way Project.
FFSL Deputy Director Ben Stiremen gave his presentation and answered questions on planning. There was further discussion and clarification on the planning process.
Councilmember Holdaway shared his concerns about the public release of conceptual drawings and what he saw as violations of public trust doctrine. A discussion ensued.
Mr. Stiremen began his presentation on the Wakara Way project.  2.Mosquito Abatement Utah County Health Department Mosquito Abatement Director Dan Miller will lead a discussion about mosquito abatement.
Councilmember Holdaway left the meeting at07pm.
Director Dan Miller gave his presentation on mosquito abatement and answered questions from the council and staff.    3. Forms of Government   City Attorney Jayme Blakesly will lead a discussion about forms of Government.
Mayor Fullmer asked for reports from councilmembers.
Councilmember Sifuentes gave a report regarding a parking pass program and her discussions with the Lakefront Homeowner’s Association.
Councilmember Rasmussen gave a report on the progress of Bike Month as well as on the community garden and water week.  Staff, Commission, and Committee Reports
Mayor Fullmer asked to remove item4
Motion: COUNCILMEMBER SIFUENTES MOVED TO ADOPT CONSENT ITEMS1,2, AND3 AS PRESENTED. COUNCILMEMBER CAMERON SECONDED THE MOTION. MAYOR FULLMER AND COUNCILMEMBERS SIFUENTES, CAMERON, AND RASMUSSEN VOTED YES. COUNCILMEMBER HOLDAWAY WAS EXCUSED. THE MOTION PASSED WITH ONE ABSENT.  Appointments No appointments were made  Business Items  1.Public Hearing - Proposed Tentative Fiscal Year24-2025 Budget The mayor and City Council will hear public comment regarding the adopted Tentative Fiscal Year24-2025 Budget. Utah State Code-6-115 states that after the conclusion of the public hearing, the mayor and City Council may continue to review the tentative budget. Approval of the final budget is tentatively scheduled for June.
Daria Evans, living in the Villas, requested a follow up on the land value question she had asked in the meeting on Mayh, regarding the land that was being donated to be used in the construction of a future city hall. Mayor Fullmer referred her to RDA Director Josh Daniels for further information. Additionally, Ms. Evans wanted to encourage the council to take its time and think carefully about planning with regard to the previously discussed Vineyard Beach project.
Mayor Fullmer read a comment left by Elise Steele, a resident of Orem.    Mayor and Councilmembers' Reports/Disclosures/Recusals
Councilmember Sifuentes asked to move this item to a later date so as to allow the for the full council to be present. Mayor Fullmer agreed to look over the agenda and find a time to have the presentation rescheduled to.  4.Review of certain financial policies related to Human Resources.
Councilmember Sifuentes asked if this could be moved to a later date as well, when there would be a full council present. Mayor Fullmer explained that there were time frame concerns around this specific item and that it needed to be presented before the final budget.
City Manager Eric Ellis gave his presentation and answered questions from the council.
Councilmember Cameron initiated a discussion about purchasing policies.  Public Comments
City Manager Eric Ellis presented staff reports and answered council questions on Shade Sails and short-term rental ordinances.    Consent Items  1.Approval of the Mayh24, City Council Meeting Minutes.  2.Approval of the Mayh24, Special Session Meeting Regarding Alpine School District.  3.Approval of Event Fee Waivers  4.Approval of a Signature policy on Information Request
Motion: COUNCILMEMBER RASMUSSEN MOVED TO OPEN PUBLIC HEARING AT12 PM. COUNCILMEMBER SIFUENTES SECONDED THE MOTION. MAYOR FULLMER AND COUNCILMEMBERS SIFUENTES, CAMERON, AND RASMUSSEN VOTED YES. COUNCILMEMBER HOLDAWAY WAS EXCUSED. THE MOTION PASSED WITH ONE ABSENT.
FinanceDirectorKristie Bayles reviewed the Tentative Fiscal Year24-2025 Budget, explaining which capital projects were new and carryover.
Resident David Lauret, living on Holdaway Road, wanted to know more about the Holdaway Road Bike Blvd. Public Works Director Naseem Ghandour provided clarification on the project. A discussion ensued about the design and approval process involved with the project.
Motion: COUNCILMEMBER SIFUENTES MOVED TO CLOSE PUBLIC HEARING AT23 PM. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER AND COUNCILMEMBERS SIFUENTES, CAMERON, AND RASMUSSEN VOTED YES. COUNCILMEMBER HOLDAWAY WAS EXCUSED. THE MOTION PASSED WITH ONE ABSENT..Closed Session
Motion: COUNCILMEMBER SIFUENTES MOTIONED TO ENTER A CLOSED SESSION FOR THE PURPOSE OF A STRATEGY SESSION TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION, IMMEDIATELY FOLLWING THE MAYND CITY COUNCIL MEETING. COUNCILMEMBER CAMERON SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER AND COUNCILMEMBERS SIFUENTES, CAMERON, AND RASMUSSEN VOTED YES. COUNCILMEMBER HOLDAWAY WAS EXCUSED. THE MOTION PASSED WITH ONE ABSENT.  .Adjournment Mayor Fullmer adjourned the meeting at24pm             MINUTES APPROVED ON: June,24   CERTIFIED CORRECT BY:                        TONY LARA, DEPUTY CITY RECORDER
Oh yeah. 00:00:01
All right, are we ready? We're good to go. All right, still on May 22nd, 2024, the time is 7:40. We're going to go ahead and start 00:00:10
the Vineyard City Council meeting. And today we're going to start with an forestry, fire and state lands presentation. It's always 00:00:17
hard to say. FFSLI recommend you change the name. 00:00:24
Navigability and those public trust assets. So I'd encourage, you know, the city, the city attorney, anybody who's interested in 00:03:16
learning about sovereign lands and some of those legal cases. 00:03:20
And then the benefits to the public, really the these lands belong to the public. So we typically weigh those things to decide 00:05:38
what the public benefit is and how the public actually, you know, benefits from those projects. So once the site plan goes 00:05:44
through, we put that out for public review and allow the public to make comments and tell us if we if we messed anything up. 00:05:51
We also look to our other partners and other agencies, adjacent land owners, leaseholders to let us know if they if there were any 00:05:57
impacts that we didn't identify or if there's perhaps. 00:06:02
Procedural issues that they believe were were not acknowledging. And then once that site plan has been done, if nobody challenges 00:06:09
the site plan, so you guys did a great job, you've evaluated them back, you've mitigated them or it looks like a great project. 00:06:14
Then we can move into a stage where we what we call the record of decision. And the record of decision is essentially our division 00:06:19
adopting the the plan. 00:06:24
And approving the permit and that's usually where in the past if there's going to be any administrative appeals where we've where 00:06:29
we've had that issue. So the record of decision is kind of our official last go to let anybody come and tell us why it's going 00:06:35
against our our policies or our rules or other issues they may have with the project. Typically the, the comments that we're 00:06:41
acknowledging are related to things that would that we're not acting with a procedure being consistent with, excuse me, with our 00:06:47
own law. So that's. 00:06:53
Typically something that can be done in about 60 to 90 days if everything's done proper up front. But again, with a complicated 00:06:59
project like this, I expect we'll spend some time with the staff to get that application into a good spot and make sure that we 00:07:04
don't have any, you know, any unexpected issues. So Mayor Fulmer, would you like me to answer any questions about that specific 00:07:10
project or move on to the Bokara? 00:07:15
You want to hear the whole thing in the next question? 00:07:22
I'd love to jump in so. 00:07:28
Are we currently in our proposal doing anything? 00:07:30
That is. 00:07:36
Lars Ish design wise that. 00:07:39
Buildings on their land. Designing on their land. 00:07:44
Piers on their land. 00:07:49
In the. 00:07:51
I think we all know there's a lot that's happened here even just in your community since then. So we do want to make sure that the 00:09:38
public has a chance to input those things that. 00:09:42
Were problematic with the LRS proposal were typically disposal of sovereign lands and issues with navigability. So one of the 00:09:48
challenges might be, you know, if there's a building that's going on sovereign lands, what are we going to use that building for? 00:09:54
Is this a public facility? Does it pose a threat to navigability if it's above compromise level? We we may be able to have some 00:09:59
discussions about that, but typically when we have, you know, commercial aspects, there's a compensation. 00:10:05
Aspect that goes along with that because everything we do, once we say this piece of land that was once public and belonged to the 00:10:11
people of Utah, once it's no longer, you know. 00:10:16
Accessible to the to the people of Utah, they need to be compensated for that use. And that's usually how we deal with commercial 00:10:21
activities. And we try to be, we try to ensure that there's no restrictions of use in that regard as well. So that, that plan that 00:10:26
we first got, again, Anthony and some of the Vineyard staff have been great about working to dial that in. They answered a lot of 00:10:31
our questions. 00:10:36
Plans. 00:11:42
I think we're, I think we're relying the scientific component on the scientists with FSL to work with us and make sure that we are 00:11:44
working within those comprehensive management plan. So we're the ones that are paying to draft the plan. They haven't set forth 00:11:50
their rules yet. 00:11:56
Of what would be allowed, but we're just drawing in our heads this is what we would like. And then if I understand right, we have 00:12:04
to wait for them to do their management plan of what is or is not. 00:12:09
And then once that's done, they'll then look at our plan, the Anthony's drawing up, and approve it. Is that the process? 00:12:15
And we'll be inviting the Utah Lake Authority. Mayor Fulmer, I know you dabble in the authority. So. So we hope that you'll 00:14:31
participate in that method as well. But we, yeah, that's a way for us to kind of vision that out and say, what does the public 00:14:37
want? How does that relate to our public trust responsibilities? 00:14:42
So it's specifically the area. 00:15:20
Vineyard Beach, that would be adjacent. They kind of where the lakefront at Town Center development is up to inventory. So that 00:15:23
section, so he's not just creating. Yeah, that's a good point. It's the waterfront master plan that's divided into 3 sections. 00:15:32
I think it was like 18 months of of comments. And so the elements that were provided to the designer were things that the the 00:15:43
public had had called out. 00:15:50
And so how we are now designing the project where we're taking kind of what is going to be, I guess the easier area. And that's, 00:15:57
that's the things that are above, above the, the what would delineate wetlands. And so that's this kind of, you know, everything 00:16:05
that that's uplands and then you have to do anything that's within the wetlands or within the water, but it's going to take quite 00:16:12
a bit more. And so, so that's quite though we got to make sure that what we're proposing. 00:16:20
Even if we did a robust 18 month period to gather, hey, we want to infringe upon the state Rep sovereign lands. It's just 00:17:47
important that. 00:17:50
You know, there's been a ruling on that. So, yeah, I think we're really. Did you want to comment on that? Yeah. And maybe this is 00:17:55
something that Ben could touch on. But when we met recently and discussed the idea of peers and how that pertains to navigability, 00:18:04
adding peers and creating safe harbors on the lake actually enhances navigability and or can. And so that that doesn't necessarily 00:18:12
fly in the face of of the constitutionality of of public trust, doctor, is just something that needs to be done the right way. 00:18:20
Something that aligns with with their vision for the lake as well, but certainly adding marinas and and sectioned off areas within 00:18:28
that lake that provide protected areas for voters and, and people that are using the like is not a is not at odds with with the 00:18:35
public trust doctrine. Well, it is at odds if you're talking about four to six inches deep all the way out to about a three half a 00:18:43
mile. 00:18:50
We're not going to be able to dig out to a half a mile to get boats. And Eric, I walked out there, wow, a month ago. And so I 00:18:58
don't think the plan is that clear. I think that it's conceptual. And I would agree with you that we saying it the right way and 00:19:04
letting people know we're planning it. And now that we're having this public meeting to talk about the process and going through 00:19:10
it and permitting it and making sure that it falls into all of the right areas, we're going to do the best we can to let people 00:19:16
know. 00:19:22
What part of the process we're in, because you're right, it needs to be told what part of the process we're in. And I think it's 00:19:29
all a part of the stage. We gotta go through the public to get ideas to come up with a concept, to take it through another process 00:19:34
to make sure it's the right thing. And I think you're permitting process and your whole plan that you presented is excellent. 00:19:40
Well, I but what I'm saying is, is that I think before you pay our planner because our planner is very expensive before you spend 00:19:46
the public dollars and. 00:19:52
18 months of gathering feedback. You should start with the legal standing, the scientific standing of how deep this water is, and 00:19:58
then you can say based off of this and the financial feasibility of the RDA to pay for this, this is the small window in which you 00:20:07
can dream, because if not, you're wasting millions of dollars on this getting people excited. 00:20:15
Aspects. So that's my only concern is like. 00:20:26
That the staff went through a great process. They had all, they had FFSL and other team members come in and look at it. They had 00:20:29
people from the lake come and look at it in the state. And I feel like they they did the best to come up with this plan and it was 00:20:36
really good. And in the future, if you have additional ideas, if we're coming up with a plan of inviting more people in that you 00:20:44
think would benefit future projects, we can definitely do, do more. We can always invite more people. So excellent. 00:20:51
Did you want to go to the next? 00:20:59
And we told them we would be happy to do that. However, we'd like to make sure that those legal issues don't come along with it. 00:22:02
So that's been something that's somewhat stalled the process of that project is we want to make sure that. 00:22:08
If we're going to accept that land and steward that land and for the purposes I think of conservation and access and some of the 00:22:15
things that I think we all agree are valued to the state and to the community here and Vineyard and others who use Utah Lake, we 00:22:21
certainly don't want to get it tied up into a lawsuit. Again, one of those things that could really delay the project, but also. 00:22:27
You know, not a risk that the state is is really interested in taking. So we've taken the approach of trying to work with the 00:22:35
individual land owners and I think we're pretty close on being able to get some consensus with many of the land owners, but there 00:22:39
are still some hard discussions I think that we all need to have. 00:22:44
Dispute resolution meeting here, it's such a great idea. You know, we're very supportive. We have it and all of our documents and 00:24:29
we're here, but we want you to go through your process and we are grateful for that. Amber actually is our representative for 00:24:35
that. So you guys should connect. I would love that. We appreciate the space to do that and hopefully we'll be able to come back 00:24:41
with good news that we found a good resolution and can report back to the project is moving forward and POR is able to make that 00:24:46
donation. 00:24:52
That's fabulous. All right. Are there any other comments? Otherwise we are just grateful for your time and delineating all of 00:24:58
this. I just want to make a comment. Ben is awesome, worked out with them for three years on this. 00:25:05
It's very important that there's only two entities that have standing in court. It's the federal government and it's the land 00:25:13
owners. It's the only two. Not even the state does. The state could take possession, like you said, if the donation was made to 00:25:19
the state, but the two entities. 00:25:26
And when you say to, you're talking about multiple land on parcel owners have to come together. The state can't force them. 00:25:33
I can't force them. The county can't, the city can't, and so it's upon that. 00:25:43
Person the negotiator to try and bring some resolution. That's something that started in 1950 and hopefully we can turn that into 00:25:49
a great thing. But just want to recognize private property and we're not speaking for them, but we're as a Vineyard city trying to 00:25:56
find resolution to that to better for the citizens. So yeah. And I apologize Jake, you have been involved because your family is 00:26:02
part of the discussion. 00:26:09
Yeah, can't force them. Yeah. Thank you for stating that. All right. Thank you so much for being here. Drive safely. All right, 00:26:16
now we're going to hear from Director Dan Miller from the Utah County Health Department about mosquito abatement. You couldn't be 00:26:25
more excited about this discussion. Abatement is one of our favorite words here. So for mosquitoes, mosquito abatement. 00:26:34
Who The health director. 00:26:44
I'm the director for the Mosquito. 00:26:46
It's like the batching. Eric Edwards is a director for the health Former School Teacher High School. 00:26:50
You guys, I've I've got to go. 00:26:57
My wife's getting mad at me about a dance recital, her annual dance recital. So I got to go. 00:27:03
Full disclosure, my two daughters. 00:27:10
I'll watch the recording, promise. 00:27:15
And Sarah has my questions. 00:27:17
Yes, read your text. 00:27:20
Thank you for allowing me to come and be with you. 00:27:25
And to talk to you about what we're doing and striving to do. I like the idea that you called it abatement. 00:27:29
Because it is not eradication. 00:27:37
OK. So it's just keeping them in check. These are facts that you are very much aware of. We've even discussed them today as in 00:27:41
your other meetings that vineyard is growing. 00:27:48
Just kind of out of control almost, at least in our world, about 15.6% annual growth. 00:27:56
2010 there was 100 people living in Vineyard and it was fairly easy to create a boundary between the mosquito population and the 00:28:05
100 people that were living in Vineyard. In 2020 he had almost 13,000 people living here and everyone built into that. 00:28:15
A zone of our boundary is where we really kind of set. And so that became a real problem with us. This brings in mosquito. The 00:28:26
mosquito habitat and the habitat of humans became closer and closer together. Kevin, I have to tell you, as a resident that lived 00:28:33
here during that time, the development made those mosquitoes further apart from me because there was a time where we ran at a 00:28:41
certain time to get into the house. You know, you're like, don't be out after this. 00:28:48
Soon as sun goes down, you better be in. 00:28:58
And but the other thing it did do is it changed the type of control that we could do prior to the population. 00:29:01
Increase and a lot of people living here, we could fly with a plane, we could place an organophosphate down and it was very 00:29:09
effective and kind of controlled. Mosquitoes also the change, the mosquito species that are here back when you were living here is 00:29:16
younger, I would say a little girl. 00:29:23
Anyway, whenever you were running from the mosquitoes, you were probably running from the. 00:29:31
Beck, Sands and. 00:29:38
Dorsalis mosquitoes, which were floodwater mosquitoes from the irrigation and all the other things that were going on in this 00:29:41
community. And now we've got to a permanent water mosquito, the Tartalus Aculex genre. And those are the ones that actually carry 00:29:48
the diseases that we're most concerned with. And so that created a very different problem for us. 00:29:55
I went one too many, but. 00:30:04
Let's see if we figure this out. 00:30:07
OK, we provide treatment. 00:30:12
Treatment for larvae in the water using state biological agents. We treat and storm drains and catch basins and we treat using 00:30:14
ultra low volume spray as threshold numbers are reached when we're trying to kill adults. OK. And we all of those things are done 00:30:21
here and I want to talk to you just a little bit about what that is in the water. We use a substance called Becomax FG and WSP. 00:30:28
These are the active ingredients for these two things are as a specific silicus. 00:30:36
And the Phyllis Thorough Genesis, both of these are actually bacterial spores. They were actually discovered in the 70s in Israel. 00:30:43
There was an area in Israel that never produced mosquitoes that probably should have. Everyone thought they couldn't figure out 00:30:53
why. They started looking, and they found this bacteria in the soil that produced a little spore that caused mosquitoes to die. 00:31:00
And it doesn't attack anything else, doesn't do anything else. You can eat it. Your kids can eat it. Horses can eat it. 00:31:07
Animals, plants, nothing. It just attacks mosquito larvae and what blackfly larvae, Those are the two things that actually and 00:31:14
actually will hit a few of the mint flies. If the mint flies ingest it, it's there. And so it's a really, really effective tool 00:31:23
that we use. We have to treat the water to actually have that take place. We actually use drones to get into areas that we treat 00:31:32
and we treat it by hand. The other thing we use along with the Vectomax WSP, we put these actually in the storm drains. 00:31:41
And your catch basins. 00:31:50
The Becomax. 00:31:53
Will maintain as long as it's there. We get about three to four week carryover. But as soon as the rainwater event comes or 00:31:55
irrigation comes, something that floods it out, it'll wash it out, which is a problem because we get a community like vineyards 00:32:02
treated and then two days later it rains. Well, now we're back to square one and we have to come back through and treat it. We 00:32:08
found another product, but we're going to use this York called seminar which is and also another WSCP product, but it's not the 00:32:14
same bacterial spore. 00:32:20
A growth inhibitor and so it won't allow the mosquito larvae to reach a delta and so they die eventually, but they never get, it's 00:32:28
like being Peter Pan all along. And so they just stick in that same world until they just finally run out of food or they die. The 00:32:37
nice thing about this particular one is that it actually adheres to the concrete and the soil around it so that when we have a dry 00:32:46
down event or a flat out event and it reflts the chemicals still there, we can get up to about 120 to 180 day residual. 00:32:55
And so we're going to try to use the Vectomax the first time through and then we're going to come back through probably mid-july 00:33:04
and hit your storm drains and gutters and hopefully have that carry through. One of the big issues with storm drains and gutters 00:33:11
is the Culex pippion is their favorite habitat and that's one of the ones that is a vector for West Nile virus and they bite birds 00:33:17
and they bite humans. The birds is a reservoir for West Nile. And so that's one of our issues. We're trying to really stamp that 00:33:23
one down. 00:33:30
As we go through it, then the last thing we use in control is we use as the adults. We really would rather get them in the water. 00:33:37
I can kill thousands of mosquitoes in a small bucket of water. 00:33:43
Or, or I can try to treat an entire two or three acres on the wing and maybe get 5 to 10% of the mosquitoes where I can get almost 00:33:51
all of them when they're in the water. This is a a the active ingredients for set of XSD. It'll proxim or prox. It's a pyrethroid. 00:34:02
The derivative, the rate of application is 1.5 oz per acre. So if you get an idea of what that 6 tablespoons of pesticide of 00:34:14
active ingredient is put out for one acre. So very, very low volume of the pesticide that's going out. In fact it's because of the 00:34:22
volume rate that it's fairly harmless to any exposure to animals, humans, whatever the case might be. We will only apply this and 00:34:30
we do. 00:34:37
ULV your community. 00:34:46
We do that on a fairly regular weekly, weekly basis. We only apply it after sundown to avoid any exposure to any bees or other 00:34:48
pollinators. And that's the label. The label also states that we cannot make any more than 25 applications per year any any 00:34:56
particular site. And so that limits us to about one application a week. Sometimes we can get a second application, but we really 00:35:03
can't go beyond that. 00:35:10
On a real regular basis as we go through it, one of the problems we have from time to time is people hear the truck coming down 00:35:18
the street and they all run outside to see what's going on. 00:35:23
We turn the Fogger off. We won't spray people. All right. And so maybe one of the things you can tell your community is when you 00:35:30
hear the father close the door, shut your windows and let us go. By 30 minutes later, the fog will have done its job. We get about 00:35:37
a 300 foot swath from the fogging of that. Now, there are people in every community that don't want to be sprayed. They may have 00:35:44
bees in their backyard. They may have those kinds of things that they contact us. 00:35:52
So part of that money comes to us so that we can indeed provide you as a community and we have not this Vineyard, but we service 00:36:32
the entire Utah County and Utah Lake is a great big pond or lake in the middle of a county that provides us with unique challenges 00:36:40
and trying to do that. We also received some minor grant money to serve special projects in the areas of concern. So question is 00:36:47
what can you do? What can people do in Vineyard to help us? 00:36:55
May control that because that the first most important absolutely can't can't express this anymore. Clearly. Remove standing water 00:37:03
buckets, bird baths, old tires, wheelbarrows, sleds, anything that will hold water. Please, please, please remove them. See these 00:37:12
down in this corner. 00:37:22
These pot holders right here, they mosquitoes will breed in the water sitting in that potholer. I've seen 500 mosquito larvae in a 00:37:32
cat food can that someone fed their cat left it out. Fills up with sprinkler water. Rainwater algae grows. Pretty soon you can see 00:37:40
hundreds. 00:37:47
One QX pippin QX Tarsalis mosquito, which is a vector for West Nile, will lay anywhere between 3 and 500 eggs. 00:37:56
And she'll do that three or four times before she dies in the course of two weeks. OK. And I've seen mosquitoes come from being an 00:38:05
egg to an adult in 72 hours on hot, hot summer days. So that's the battle we face. You live in an area that has this natural 00:38:13
tendency to have water and groundwater in your catch basins and those kinds of places. And so it's just, you know, if you're 00:38:21
living up in Highland or Orem or Alpine. 00:38:29
Everything's running here. So that's one of the big dilemmas that you face. And so anything we can do to eliminate breeding sites 00:38:38
in the backyard, we can't go in everyone's backyard. And so we invite you to help us help yourselves by making sure that the dust 00:38:46
just needs to become common practice. I mean, I walk around my yard all the time, and if I see anything with water, it's tipped 00:38:53
over my wheelbarrow stored upside down. I mean, it's constant. I can't walk over a storm drain anywhere. 00:39:00
I was in Washington DC last week walking on the state Capitol and I'm working at Storm Brains Every time I walk by to see if I can 00:39:08
see any mosquito larvae, which we have found. OK, now another thing, and this is a unique. 00:39:15
Wake edge phenomena. We need to understand the difference between a mid fly and a mosquito. Of those two pitchers, which one's the 00:39:22
midge fly? If you say the top one, raise your hand. 00:39:28
OK, how about the bottom one? Where's that? That's the mosquito. Yeah, the mosquito. OK, The top one's the midge fly. The bottom 00:39:35
one is the mosquito. The mosquitoes are bad. Mitch flies. Welcome to Utah Lake Living. OK. It's the easiest way I can put it. Now, 00:39:42
I've got some thoughts for you on that. Mid flights form large columns that circle upwards. They attract it to light. Will fly in 00:39:49
the day and the night. The larva developed in the mud of the lake. That's the dilemma. 00:39:57
So they'll lay their eggs on the top, the midge flywheel of the water. The eggs will hatch, they'll Burrow down, get into the mud 00:40:04
and they'll go through their in Star levels in the mud. 00:40:10
And that's where they are. 00:40:16
OK, when they hatch, they land on your windows, on your doors, they're all over your garage doors. I know this because I get phone 00:40:17
call from you saying we've got mosquitoes everywhere. And I asked where are they now? They're all over my garage door. And I say 00:40:25
thanks, but that's not a mosquito, it's a mid spot. Oh, well, what can you do? And I said, no, we don't. They don't bite. They 00:40:33
don't carry disease. We don't treat them. OK, mosquitoes will become aggressive biters at sundown. 00:40:41
In a few hours there. And if you've ever been out on Sleepy Ridge Golf Course as the sun starts settling down, you know what I'm 00:40:50
talking about. Or even in maybe your backyard, OK, They're seeking a blood mill. They're attracted to carbon dioxide. That's the 00:40:56
number one attractant. So every time you exhale, you're saying, here I am, come get me, OK? 00:41:03
They also are attracted to light, but not nearly as much as the CO2. We actually use that to trap our mosquitoes. We we use a CL2 00:41:11
gas in our traps and then we fill those up. We've been trapping the last two weeks. 00:41:19
And in the three of three of our traps that we've set, we only set six or eight. Three of them were in the Vineyard. They were 00:41:29
Geneva, which is just behind the land of Bow Harbor. The other one is just off the Center St. and Vineyard, which is down right on 00:41:35
the lake hedge. The other one is at the State Road shop just at the beginning where Pals flew is. And we pull in that. We haven't 00:41:41
pulled hardly any mosquitoes out of the Vineyard trap or the Geneva trap. That's what we call it because it used to be in the 00:41:46
Geneva property. 00:41:52
But the state road traffic, we pulled in three to 400 all culites, which are the. 00:42:00
Doctor born mosquito over the last two weeks and so we're very much aware of that and doing what we can to get on top of that. OK, 00:42:08
so. 00:42:12
As we treat for mosquitoes. 00:42:19
We will kill midges, understand, but we're not targeting the midges, all right, as we go through this. So I thought of maybe I 00:42:21
could give you some help, just some thoughts of how to deal with the midflies. OK? High intensity white whites have been found to 00:42:29
be highly attractive to adult midge flies. 00:42:36
So keeping window blinds closed and porch lights turned off during heavy emergent periods to help reduce the number of adults 00:42:45
attracted to the area. So we know this, that it's cyclic and you know that because you've seen that as you've lived here. All the 00:42:51
sudden they just get really bad. Well, that's because you've had a major hatch come off, something in the environments, cue them 00:42:58
and they've started to come. So in those times, turn your porch lights off at night. Closing your blinds so they're not blaring 00:43:04
out is going to help reduce. 00:43:11
The attractants there, and one other idea that someone suggests is maybe strategically placed high intensity white lights out 00:43:17
somewhere away from the city. 00:43:23
That would attract them there and not to you. OK, that's a thought. I mean there's expense involved with that and in other words, 00:43:30
some research and it's not been would be interesting to do that here with Vineyard that shows that LED lights are less attractive 00:43:38
to midflies and and then other night flying insects compared to melech hydrated or fluorescent lighting. So. 00:43:47
Something like that, we could, you know, you just have to look and see what the community would accept. But that's one of the 00:44:29
things you could do. And maybe looking at the LED lights and they see if there is a neighborhood that was willing to say, let's 00:44:36
put these in and as a community and see if that indeed affected the the rate by which they came in. Can I just add, I was watching 00:44:42
something about Dinosaur National Monument and their dark sky area and they were talking about LEDs and how much better they are 00:44:48
for wildlife and all those things. 00:44:55
I mean, if you go to California, there's some places that have the night observatories and they have a very different yellowish 00:45:03
light in the street lights so that it doesn't interfere with the telescopes, those kinds of things. And that's a that's a 00:45:08
community thing. But I thought, I know that this is a problem. We get lots of phone calls about it. We get lots of emails about 00:45:14
it. And so I thought, well, maybe I can try to find something that would be as resource that you could begin to look through that 00:45:20
to see what we could do. 00:45:26
Life cycle of a mosquito image by the same pretty close a mosquito go from about four to six weeks. 00:45:32
Actually two to six weeks at the very outside, it's more like 4 weeks at the end of it. Mid flights are very similar. They will 00:45:41
cycle and we see the patches. I don't really write them down and say, but every two to three weeks we can. We almost can tell by 00:45:48
the number of calls we get from Saratoga Springs, S Lehigh and Vineyard. Those are the house we we know when it's by hats has 00:45:55
happened because of the number of calls that we get from those particular communities. 00:46:02
And have you started spraying yet? When do you start? No, we'll start spraying after Memorial Day. We don't spray on a schedule. 00:46:09
And I think I need you to understand that very clearly. We spray specifically based upon trap numbers and information that we 00:46:16
gather either from the service request, phone calls. 00:46:22
Excuse me? 00:46:30
Or are we have inspectors that go out, We have 8 field workers that come. We have something someone dedicated to work through this 00:46:33
area. 00:46:37
And they will go through everyone of the spots that we know where there are larvae and they'll check those every week when we find 00:46:41
larvae. And if it's a small enough area, he'll treat it or she will treat it. If it's a large enough area, we bring in a drone and 00:46:48
we actually will fly it with the drone, which has been extremely effective. We went from treating maybe 1000 acres in a year to 00:46:54
treating 4000 acres just because of the addition of the drone with two or three less people. So it's been really effective and 00:47:00
something we're excited to use. 00:47:07
We're actually gonna try to use. 00:47:13
A drone with the UL ultra low volume capacity and we're probably going to use that maybe in part of this area where we can't get 00:47:17
in really easily to the trucks with the trucks, but be able to use the drone to get to places that we can try to maybe control a 00:47:24
little bit better. I bet Amber was going to ask this question, but next week is our vineyard days and I don't know if you have 00:47:31
started treatments yet, but if if. 00:47:38
They're they would be working yet. 00:47:47
What day is your vineyard for the weekend? Well, effectively Tuesday through Saturday. 00:47:49
And so any treatment prior to that or in the midweek would be, yeah, phenomenal. Monday's a holiday, so we won't be doing Tuesday. 00:47:55
Yeah, Tuesdays when you start again if people are out. 00:48:01
And we have the trap numbers of the Culex in the South end of this down at the State Road shop that we could we would be able to 00:48:08
justify spraying. 00:48:14
In that area, we're not getting in Vineyard, we're not getting at the, I mean we're getting 10 mosquitoes out. So we need to have 00:48:21
a threshold number to do that. We do that based upon just what they call integrated mosquito management or pest management. We 00:48:29
just don't say, hey, it's scheduled, it's Thursday of the week, we're going to go hit this area. We only do it based upon the 00:48:36
need. So I didn't have the same question actually. Do you have any presentations like this for youth? I think. 00:48:43
Oh yeah, Council would be interested and if we haven't gone to the elementary schools around here, I actually thought. 00:48:51
Two a couple weeks ago. 00:48:58
Can't remember, two and three weeks ago we were at the Utah Lake I. 00:49:01
Consortium and all the 4th graders, and I know them that there were fourth graders from Vineyard because I always ask them where 00:49:06
you from? And they said Vineyard and I said, oh, you need to really do this. So kind of really. And their assignment was to go 00:49:13
home and walk around their yards and dump out their water. So that was the assignment I gave them as we thought. But that by all 00:49:19
means we'll, we will go out and give public presentations. 00:49:25
Here to on that particular one was aquatic invertebrates and we had water and they could look at them and did a lot of interactive 00:49:33
things so. 00:49:36
It just depends on what they're looking for. Will you say that again? How many mosquitoes you found in that cat food can? About 00:49:40
500. 00:49:44
Yeah, that that was the larva. I was able to kill 500 mosquitoes by doing nothing more than dumping out the can. And that's 00:49:50
literally what you can do. Yeah. It's like dog dishes. We share that every year. So yeah, you should clean those out. Bird baths 00:49:56
and anything that gets standing water. And there's those little teeny kiddie pools that kids leave out. They sit in the backyard, 00:50:02
and they start getting warm and they turn a little green. Well, there you are. 00:50:08
You just created a habitat. 00:50:15
We are adjusting our trapping. Like I just said, we started trapeze. We don't start until next week. 00:50:19
We trapped a little earlier here in Vineyard. We'll continue to trap in September, October, just to kind of monitor this a little 00:50:26
bit. We'll provide that educational outreach to the community like I'm doing here or anything else you need. We're going to extend 00:50:34
your spraying a little bit into the warmer mud. Usually we stop in September just after Labor Day because it used to be too cold. 00:50:41
And mosquitoes won't fly when it's lower than 50° in the evening, so when temperature drops below 50 they stop flying. 00:50:50
Also when the daylight changes about mid-september, they stopped seeking blood mills and they start seeking nectar to either and 00:51:00
and what they're doing is preparing to go through the winter. The vector of mosquitoes that carry disease, the mosquitoes that 00:51:08
don't do that, that are single brewed mosquitoes with flood water, they're the ones that are coming out we get in September and 00:51:16
into October because the temperature doesn't get cold enough to kill them. 00:51:24
And it used to, it used to get down into the 40s and the freezing and it would knock him out. But we were. 00:51:32
And the environment is changing. And so consequently, we're getting longer summer seasons, fairly mild weather through the end of 00:51:38
September into the 1st of October, which has extended our our season and once again. And then the other thing we've talked about 00:51:45
already is about putting a different mosquito. 00:51:51
Pesticide in the gutters that will give us a longer window and I hope that I really do hope that helps us. 00:51:59
Deal with the mosquitoes there. OK. That's what I had to present. Do you have questions that you haven't asked? I have another 00:52:08
question. So you said they die at, at below? At what temperature did you say they just started? They stopped flying around 50°. 00:52:15
They were thigh. When it freezes. When it freezes. So, so like in October it changed, right? Sometimes we have freezing 00:52:21
temperatures in September, sometimes in October. 00:52:28
Right. So, so how long of a time does it need to be in that freezing temperature? Pretty well if it gets cold, I mean, if it drops 00:52:35
down below 32 once, you know, down into a heart freeze, you know, the, the then we, they're done. And that's some of the things 00:52:42
here in the spring. We'll get it. We hit like a couple weeks ago, kind of a real warm couple days, three or four days and all of a 00:52:49
sudden they were out, we're getting calls and you know, that kind of thing happened then it turned really cold. Well. 00:52:57
Then we get nothing, OK, And so we just kind of roll with the environment. The other issue that you really do face is that like 00:53:05
water edge. 00:53:09
Flat out when we have high water levels in Utah Lake, we have extremely high mosquito numbers. 00:53:16
Umm, I mean. 00:53:23
Which we saw in the last few years. Yeah, well. 00:53:25
Just off the top of my head, we go back four years in the entire summer and 40 traps that we set every week. Going the entire 00:53:30
summer we cut 26,000 mosquitoes. Last summer we caught 265,000 mosquitoes. 00:53:37
OK, So you know hundredfold increase and that's that's what we're dealing with. We didn't get the flooding, but we got mosquitoes 00:53:45
right. We just got full basins. So what happens and it really does it floods up, it hits especially last year was a real problem 00:53:52
because we had such low length levels the year prior and so and the. 00:53:59
Floodwater mosquitoes will set lay their eggs along the edge of the water. So just imagine, here's the edge and we've laid our 00:54:08
eggs now we've dropped, we've laid our eggs, we've dropped, we've laid our eggs count the years that happened and now we flood it 00:54:16
all back up every one of those hats. So we were doing double spring and then we realized the mosquito count. Nothing was changing. 00:54:24
But what we did realize is that if we use that money to extend our contracts to go a little bit earlier or a little bit later. 00:54:32
When it was formed that that provided the best coverage for our residents, right, exactly. And it's really what we're trying to 00:54:40
do. I know that last year you brought in some other, I don't know for you or someone brought in another spring trying to deal with 00:54:45
that and. 00:54:50
Yeah, we're going to try to, but we do. We're extremely aware of what you're going through. We are sympathetic to the thing and we 00:54:58
the last thing I want is anyone to get sick and to get West Nile. 00:55:04
Neuro basic West Nile is not a very pretty thing. 00:55:12
It. 00:55:16
It's long term. It's our commissioner Gardner. There's actually a little video that she did for us that's on our web page. She got 00:55:17
W now in her 20s, and she's still suffering from some of the symptoms of West Nile and years and years and years and years later. 00:55:23
Yeah. And you guys do such a phenomenal job, especially making sure that people you're getting rid of the mosquitoes that are 00:55:29
carriers. It's incredible. 00:55:35
And we didn't have any West Nile Hughes. We did have about 5 or 6, maybe 8. 00:55:44
Well, mosquito pools, we test in house all the mosquitoes that would carry any vector disease every single week, every time we try 00:55:50
them. So, so we can immediately react. We don't send it away. We do it on one house, OK. 00:55:58
Thank you. Awesome. Thank you so much for coming. We really appreciate it. It's very meaningful to our community, as you know. All 00:56:07
right, we're going to move things around just a little bit. I'm going to ask mayor and council, mayor and council member, reports. 00:56:12
Sarah, do you have anything? 00:56:17
I just wanted to mention I got the little postcard about Vineyard days to my house. I'm I'm not on social media very often. So I 00:56:24
appreciated that. And I think that's. 00:56:30
Way to let everybody know it's literally in my backyard and I don't know about it till it shows up in my backyard. So that was 00:56:36
awesome. And I was thinking that maybe it would be wise to send a, a card out to the community with this information, right? If 00:56:43
they're getting that many phone calls on a regular basis, maybe just because it's such an issue here that that might be good to 00:56:51
send to each household. Great idea. And then here's a fun fact. Mosquitoes weren't. 00:56:58
Sting you if your blood's full of B vitamins, so. 00:57:07
OK, Marty. 00:57:11
You don't know about my B vitamins is that I'm doing great. 00:57:14
We had a meeting with Lakefront HOA and we made some progress in discussions for parking. 00:57:19
And we're going to try to get six of the surveys that go out to see where that comes from. And then my hope is that you guys can 00:58:02
meet and go through the resolution and the agreements and talk about those things and review the data and then maybe we can pull 00:58:08
it on for. That'd be awesome. Yeah. Thank you. OK, Amber. 00:58:14
I wish I had a list of dates for this. I'm so sorry, but it's bike month and so check social media. I can you can reach out to me 00:58:22
by e-mail. We still have a couple of events going on, some very fun and successful. Our community garden is going along and we 00:58:28
just waiting on that fencing to get in here soon. And we also had a very successful water week, drinking water week, where we 00:58:34
collaborated with the library and we got a lot of adults curious about water infrastructure. So we'll try to expand that next 00:58:40
year. Excellent. OK. 00:58:46
I want to move on to the consent agenda. 00:58:54
Did you guys want to discuss any of this or can we get an approval? 00:58:57
7.4, we're asking for removing because it needs more vetting, so that's off. But everything else, 7.17 point 2 and 7.3, if you're 00:59:02
curious about the fiscal impact, it was $430 total. I guess we're discussing it. So do you need to discuss it or do you feel like 00:59:09
you know it? So we're talking about 7.3. 00:59:15
Yeah, I felt comfortable with it. 00:59:22
Great. Do you have a motion? Yeah, just to clarify, 7.4 I didn't even. Yeah, OK, sure. I'll make a motion. I move to approve the 00:59:26
consent item 7.17 point 2 and 7.3 as presented. 00:59:32
OK, first time Marty. Can I get a second? 00:59:39
Second by Sarah. All in favor, aye. And just so you know we're moving forward and we're just removing it needs more bedding. OK, 00:59:41
Eric came back. There you are. Can we have actually maybe what I'll do is after you do the 3.4, I'll have you do your. 00:59:50
Update right after we'll move into public comments. Are there any public comments? Is this time for you to talk to us about what's 01:00:00
not on the agenda? 01:00:04
Come up, state your name, where you're from. 01:00:11
Vineyard resident last City Council meeting. 01:00:15
May 8th, I asked the question what the land value was of the property being donated to the city for a future City Hall and I did 01:00:20
not receive an answer to that question. Oh, that's good to know. Josh is not here, but we will get that to you. My guess is that 01:00:28
he looked it up and then you got to ask the question after he left and then. 01:00:36
I had another question. 01:00:47
It stopped my mind. So I think that would be it. That was my my most important question. And I'm hoping that we will really think 01:00:52
about sitting on this lamp for a little bit and really. 01:00:59
Discussing what is most important for Vineyard? Not putting the cart before the horse, just like we're talking about with the FSL. 01:01:08
I mentioned that in the April City Council meeting. I wanted to hear their presentation and hear a month later. Congratulations, 01:01:17
you got it done really quickly. I appreciate that. 01:01:22
We really need to be careful of what we move forward. So thank you. Thanks, Daria. Any other comments? 01:01:29
OK, I think there was a comment left. 01:01:37
Did you want to read it? 01:01:41
Smiley's somebody. 01:01:43
But yeah, where I can read it? 01:01:45
I told her I would read it. She had to leave. Let's see. Elise Steel. I'm a resident of Orem who's very interested in supportive 01:01:49
of the development of Utah City and helped to live there myself. I've lived in places that are walkable in the past and before 01:01:55
prefer the kind that kind of neighborhood. It's been a natural way to run into people I know and meet people who live nearby and 01:02:01
create a sense of community. After that, living in a car centric areas is very inconvenient way to get around as well as dangerous 01:02:07
to cars dangerous to. 01:02:12
Yeah, that's fine. I can make that date flexible. OK, great. Is that OK, Jamie? OK. We'll go to the review of certain financial 01:03:44
policies related to human resources. 01:03:50
And our city manager will present this. 01:03:57
I need to get that. 01:04:11
Somehow I hit the button that turns everything off. 01:04:38
It's my first day. 01:04:45
Can we talk about how you're doing a great job? 01:04:49
Yeah. 01:04:53
The scene after it's loaded. 01:05:05
Should I have to load it again Autoplay? 01:05:07
OK. 01:05:16
I. 01:05:20
Sorry about this, I did test it in advance and it worked like charm. 01:05:25
Should I throw it out first? 01:05:33
Do you want to try to see how it works and we can get the public hearing for the proposed tentative fiscal budget or will that 01:05:36
kind of? 01:05:39
I've got on the screen I guess. 01:05:45
I think we went through everything else. 01:05:49
Yeah. 01:05:52
I can also just talk through my let's talk through it, yeah. 01:05:58
All right. 01:06:04
Hold on, can I can I make another comment? 01:06:06
I know that there's also a council member that shows a lot of interest in this and they're gone. Would it be worth moving this as 01:06:10
well? I mean, my issue is I don't want to go over things twice if you don't need, there's a problem with that one. This has, it is 01:06:18
timely. And so he did say he watched us, but it has to be presented during the budget process. And I don't think we have time in 01:06:26
the next meeting with what's coming for as far as obligations go. So it does have a slide. It does have. 01:06:34
The ability to have, if he wants to change any policy by the 12th, he has to look at this stuff so that we could get it on for the 01:06:42
12th so that it's ready for the June 26th. OK, that's fine. OK. Yeah, I can just. 01:06:50
It hasn't liked my computer in the past. 01:07:00
Let's go ahead and start talking about it. All right, So I just wanted to go through a policy review of a few items that had been 01:07:02
requested. 01:07:06
So 6 items in particular, the frequency of seating vehicles leaving the county, travel policy evaluation, per diem policy 01:07:10
assessment, hotel policy scrutiny, expenditure changes for items over 5000 itemized down to 200, and then also potential savings 01:07:17
for software. 01:07:24
So frequency of vehicles leaving the county, we looked into all of these. The pattern of frequency is about one to two times a 01:07:33
month per at least two of our departments. Most of our departments stay within the city and and don't have to leave the city. The 01:07:42
only time that we generally speaking outside of those one to two meetings that happen to be outside of of Utah County are when we 01:07:50
have conferences or trainings that are outside of Utah County. So oftentimes those are up in Salt Lake. 01:07:58
Or up in Davis County or down in Saint George, and those are typically when we're seeing our staff leaving Utah County. 01:08:07
So at one to two times a month outside of our. 01:08:16
Specifically approved conferences. 01:08:20
We do have the option of adding GPS trackers to the cars. I don't know that it would necessarily be a worthwhile endeavor as as 01:08:24
geographically we are a very small city and most of the travel that's taking place happens just within our our city boundaries. 01:08:31
The travel policy evaluation, so. 01:08:41
Reimbursements requires prior approval from department heads and or manager and receipts including mileage required. Travel beyond 01:08:46
Vineyard city limits during work hours requires department head approval with travel reimbursement request forms needed for trips 01:08:53
beyond A50 mile radius and those are submitted 2 weeks prior. City vehicles are required for travel. Employees may use personal 01:09:01
vehicles with approval of for conferences. 01:09:08
Trips must start and end with the tank full for reimbursement. City vehicle usage prior is prioritized according to the trip 01:09:16
length. Reimbursement guidelines include using IRS rate which is at least in this is 54 point $0.05 per mile and no extra 01:09:24
reimbursement for trips under 100 miles for those with vehicle stipends. 01:09:32
And no additional mileage reimbursement over 100 miles. Only fuel reimbursement applies for those longer trips. 01:09:43
Travel should align with normal business hours with approval, reservations and per diem scheduled. 01:09:50
And I'm just going to add that everybody on the council has the policy in your packet, in your pamphlet, so you can look at the 01:09:58
actual policy in place. You want it to consider red lines. 01:10:04
The per diem policy was also requested and so we looked into that. 01:10:11
We have exclusions to per diem compensation, so meals are provided as those are when meals are provided as part of your training. 01:10:17
So you don't get per diem. If the conference is giving you breakfast and lunch, you wouldn't get per diem for breakfast or lunch, 01:10:23
but potentially if it was an overnight you would get that per diem for the dinner. 01:10:29
Also, a spouse or companion that incurs expenses while you're traveling would also not be included as part of your per diem 01:10:36
reimbursement. We have a receipt policy, so receipts are not required for per diem in advance or compensation unless the employer 01:10:43
requests reimbursement above the authorized amount. 01:10:51
As far as mandated travel, less than full day compensation. 01:10:59
As so when you have travel, we have a breakfast per DM of $7.00, lunch per DM of $10, and dinner per diem of $20. And those are 01:11:04
associated with if it's a single day travel, it tells you when you have to depart by 7:00 AM in the morning or a time for lunch 01:11:13
and a time that you would have to be returning as part of your work duties to be eligible for the dinner. 01:11:23
Hotel Policy. So all hotels or other sleeping accommodations and airplane or other travel accommodations shall be arranged in 01:11:35
advance for overnight trips and paid for in advance of the trip. 01:11:40
Department head may authorize the cost of a double rather than a single hotel room if those exist anymore. I don't know. To 01:11:46
accommodate the travel of a spouse with the employee. All registration fees are paid in advance and. 01:11:54
If not feasible, employee reimbursement upon presenting valid receipt and prior travel authorization. 01:12:03
The expenditures, we wanted to look at the expenditure policy changes for potentially over five or four. 01:12:12
What it currently is currently from zero to $5000. It requires a purchasing agent or a department head or their designee. 01:12:21
In fact, for this one I would just summarize by saying. 01:12:32
There are procedures for zero to 5000 dollars 5000 to 25,025 thousand to 50 thousand 50,000 plus for non public works purchases 01:12:36
50,000 to 125,000 including public works purchases. 01:12:44
And then $125,000 plus for Public Works works purchases and each of those. 01:12:54
Have their approval requirements and when you get into those larger ones, 50,000 plus it requires a governing board. 01:13:01
Or the mayor for the public works version. 01:13:11
And then anything over 125,000 requires a purchasing agent, a department head, city manager. 01:13:14
And the mayor and governing board, so those ones are always brought before council and, and approved through through the governing 01:13:22
board process. Did you want to talk about, there's a question about itemization? So the suggestion was made that we have council 01:13:29
approve every purchase that's over $200.00. And I wanted to point out that that that would be, I mean, the, the, the, the purchase 01:13:36
policy has been developed over years and. 01:13:43
And if you were to bring it back down with a city of our size last year alone we had 507 purchases that were over $200.00, that 01:13:51
would be very, very burdensome for council to review. I think I can't remember what the math was 25 plus per council meeting. And 01:13:59
so I think that there is good logic and reason behind having these purchasing thresholds set up as they are with the with the 01:14:07
approvals that that it set up for for us to make. 01:14:15
As you look at the policy, you can see that as AI mean Eric went over them, but you can see in the policy how they break out the 01:14:24
additional signatures that have to go on it for the increments. And so if you have any red lines for those, you would consider 01:14:30
that if you look over your policy. 01:14:36
Great. And then the last policy that we wanted to look at was potential savings in software. 01:14:44
And so if you look at the slide there. 01:14:50
We have computer software, Polaris. I don't know if we want to read through all of these or not, but I don't think it's necessary 01:14:54
unless the council wants to. The request was, can you go to every department, ask what their software is and see if there's any 01:15:00
software that they don't need. And the only one that came up that you brought up and is highlighted is the Placer AI and that's 01:15:07
the travel soft. I mean the event software. And what, what did you say was the only opportunity for if you wanted to get rid of 01:15:13
that one? 01:15:19
The only opportunity that I'm aware of is that. 01:15:26
You could use your partners, you could go to another city, you could also have it, but it would require us going over to visit 01:15:30
with them. And we use this at all of our events to track attendance and so forth. And so it's quite a helpful tool. 01:15:38
But that is the one that you can look at. 01:15:46
Or software. 01:15:51
So those were all the policies that we're going to evaluate. I mean, you can look at all of them, but those are the ones that they 01:15:53
said we might be able to make this work. We're still looking for some redundancies through our cybersecurity examination too. 01:15:58
Yeah, that's great. 01:16:03
OK. Any questions? 01:16:09
Yeah, so. So what's the difference between a purchasing agent and a department head? 01:16:13
So our purchasing agent is our finance director. 01:16:18
And then a department head would be any of our other department heads. 01:16:22
And if you look, if you look in the policy that you were given, I believe the definitions are in there. Yeah, it says that I just 01:16:26
didn't know who the purchasing agent was. And then it says up to 25 to 50,000 as a purchasing agent department and mayor or 01:16:35
designee who who is the designee? Is that like when we so we can we would have to make a motion to like when we. 01:16:44
We've had consent items recently where we make a motion to let you be the designee on certain topics, correct? And you also can 01:16:53
have a mayor Pro Tem that would act on the mayors behalf if she ever were out of town or Unsville. 01:17:00
OK. Because I understand the $200. 01:17:07
Threshold is very low, but the 25 to 50,000. 01:17:10
And and you and the mayor and the department head like that seems really high to not have any other input. Keep keep in mind that 01:17:16
that all of these expenses, especially these larger expenses are getting approved through the budgeting process by the council and 01:17:22
in the beginning and that these are simply the implementation of those. And when we're going under into a contract that is a 01:17:28
larger contract, say 150,000 or more which. 01:17:34
Isn't super uncommon with some of our larger projects. It comes back to the council, they review the contract, they approve it, 01:17:41
they assign someone to sign for that and it moves through. Sarah, we have the same comment last time and we established that in 01:17:48
policy so that the council, the governing body takes care of that and it's just administrative implementation for checks and 01:17:56
balances. I kind of I have that same thought where I feel like we do approve it's kind of this hard thing where. 01:18:03
Hmm, sometimes we approve things on the budget that are generalized, not granular conversation. And then later we find out what 01:18:12
those granular things were. We go, oh, I actually didn't really like that purchase. And so I feel like we're kind of, I feel like 01:18:20
if we could find a better balance here, there would be less concern. Like I don't want, I don't care how how much you spend on 01:18:27
office products and I don't care the day-to-day like $200. 01:18:34
Being the threshold sounds awful to me. I don't want to get into that that granule. 01:18:42
Daniel didn't work, but I think sometimes there are purchases where I'm like, oh wow, we made a $40,000 contract that I might have 01:18:47
not made, but we approved that in the budget, you know, in a generalized department that I want to invest in. And so I think that 01:18:55
before you continue, maybe the solution to what you're saying is this. What if we go back and we look at some of those purchases 01:19:02
in the last year and we see which ones were itemized, but the council visualized and if there were any that were? 01:19:10
Not itemized. Itemized that were in that amount so that if there aren't any, we can understand the policy better and if there are 01:19:19
some we can clarify the policy. 01:19:24
OK. Yeah, OK. 01:19:31
Clarification would be fantastic. 01:19:33
OK, so let's pull that together and I'll add that to my list. 01:19:35
OK. Any other questions? 01:19:42
I just wanted to say to you because I met with Mayor and Eric and Christie today and there were a lot of concerns about the budget 01:19:44
and just walking through them. 01:19:48
Where you have a big line item. It was really helpful for me today for you to break that down. And I think there's so many 01:19:55
questions from the citizens before you do the final budget if you can, because there's, you know, we talked about a few different 01:20:02
things and I said, OK, break this down for me. And you gave me, you gave me sums that equals the larger amount that made sense. 01:20:09
Right. And I feel like for the citizens to be comfortable with what's coming forward, there's there's just a lot of questions and 01:20:17
you answered a lot of my questions in a way that made sense, right? And so I felt comfortable after that. And I feel like the 01:20:24
citizens need to know that that level of understanding that you gave me today. Does that make sense? So if you can, if you can do 01:20:31
that, just break down those bigger numbers into smaller numbers so they so they make sense. 01:20:39
I feel like you'll have more support. Yeah, I agree. And I think what we can do as we have that meeting that we talked about in 01:20:46
the earlier meeting is that we can show how to find that information or what's available. 01:20:53
OK. Any other questions on that? If not phone your report. 01:21:01
All right, there's lots to report on. We, we hold off on these staff reports for a month, so bear with me. I'll try to buzz 01:21:07
through these. Our building department, Iron Gate Homes, has submitted 18 plans for single family homes in the Cottonwood 01:21:12
subdivision. One of the model homes in the Holdaway Field subdivision has received its certificate of occupancy. I think you can 01:21:18
tour that one. I think it's part of their open house. 01:21:24
The Parade of Homes House located in James Bay subdivision has also received this certificate of occupancy so it can be in Pray of 01:21:31
Homes. 01:21:35
Flag Borough has submitted construction plans for the aggregate peers required under the foundation of one of the buildings 01:21:39
located in Block 14 D in the downtown area. This will allow them to begin construction on the aggregate Piers before the full 01:21:45
building permit has been issued for the building. 01:21:51
Parks and Rec. 01:21:58
The bike tour of Utah occurred on Saturday, May 18th. The bike rodeo occurred on Monday, May 20th. Lots of cool activities that 01:22:01
have both happened and are about to happen. A vineyard. Vineyard Days is next week. Please check the Vineyard days.org website For 01:22:09
more information regarding the activities for each day. We look forward to having lots of residents out of that page. Thomas 01:22:17
joined the Parks team and as Parks Seasonal worker, so if you see an unfamiliar face. 01:22:24
Say hi. 01:22:33
Shade sales for Grove Park and Penny Springs Park have been reposted for bids. Splash pad passed the Utah County health inspection 01:22:35
so the Vineyard Grove Park splash pad is good to open up on Friday, May 24th. So you said the shade sounds of being rebbed, we're 01:22:41
not getting them. What happened? 01:22:47
The plant, just just for clarity on the scheduling, we were expecting on the previous bid that they would get installed at least 01:22:55
the post would get installed sometime towards the end of the summer. 01:23:00
And so not all is lost. Everything will be ready. It should be ready to go for next summer, but during the bidding process. 01:23:06
It, it just didn't quite make it through with the, our ability to go into contract with anyone because of not meeting certain 01:23:15
requirements of that bid process. Sure, you can name your arrows at me because I, I directed them to read it. They had a few of 01:23:23
the proposers attend the mandatory pre bid building and then the proposal they received was from somebody that didn't attend. 01:23:31
And then they had a single proposal. And so it wasn't competitive in the way that we would want it to be in Canaan at a higher 01:23:40
dollar amount. 01:23:44
And so with that anomaly, it makes sense to repost it to make sure that we get competition on the bed. So I for some reason, I 01:23:48
thought we were getting them at the beginning of this summer. Was that never the plan? Oh, that was the desire. OK, certainly the 01:23:54
desire. It just. 01:23:59
The bid process. 01:24:05
So arrows at Jamie. 01:24:07
Yes, for sure. So when I sunburns, I'm just kidding. I will say I have at least one other city clinic that's having a hard time 01:24:10
procuring state sales. So it's not an issue limited to Vineyard. 01:24:16
Just you're at the common denominator, I guess you know? 01:24:22
I'm just putting you in the hot seat and thank you for that clarification. And Jamie, thank you for helping us stay competitive in 01:24:28
our pricing. I really do appreciate that. 01:24:32
OK, so not to be missed, Friday, May 24th, this Friday the splash pad will be open and that will be open every day of the week 01:24:38
from 10:00 AM to 8:00 PM until Labor Day. 01:24:43
Parks and Rec Master Plan is underway. Public outreach is about to begin on Saturday, June 1st from 11:00 AM to 2:00 PM at Grove 01:24:49
Park. 01:24:54
Spring soccer ends tomorrow and there were over 1000 registrants for youth soccer this year, which is the biggest program we have 01:25:01
ever had by about 10%. 01:25:06
Fall soccer and flag football are are open for registration right now. 01:25:13
Parking stalls have been. 01:25:18
Repaved at Gammon Park. 01:25:21
Moving into public works. 01:25:24
The Community Gardens fence installation was delayed due to rain on Monday. Concrete is rescheduled for May 28th. Depending on the 01:25:27
concrete curing, the fence will be installed about one to two weeks after that. 01:25:33
The Robbins property. Gammon Park. 01:25:41
Is being farmed this year for an early harvest crop so that we can start with some of our projects on there with the soccer 01:25:45
fields. 01:25:49
We received the draft Water Master Plan and staff will be begin reviewing that for comments and the next step will be to complete 01:25:58
an impact fee assessment study based on the Water Master Plan. Our engineering met with the City of Orem City Engineering to 01:26:05
discuss improvements along 400 S segment by Lakeside Park. The discussions included lane realignment, pedestrian crossing, bulb 01:26:12
outs and dedicated bike lanes. 01:26:19
Orem City, Vineyard City and UDOT will work together to apply for a federal Safe Streets for All Planning design grant to improve 01:26:27
the Geneva Corridor from 1600 N. 01:26:32
All the way down to 400 S. 01:26:38
The solar powered area light will be installed again at Grove Park by the basketball court. Unfortunately, the original foundation 01:26:42
was repurposed and was determined to not be adequate to handle the connections needed for this particular life. So it will operate 01:26:49
at night and is connected via the web so that Parks and Recreation team can monitor and operate that. 01:26:56
Water Systems projects Central Utah Water continues to work along Mill Road and 400 N as part of the their Vineyard Wells 01:27:04
upgrades. Central Utah Water Public Outreach has been coordinating with Public Outreach to keep up or to keep residents aware of 01:27:11
the delays and closures due to that construction. 01:27:18
The city's water pipeline continues and nears the end. 01:27:26
City contractors have started restriping travel lanes and road markings on several streets. The streets division will also seal 01:27:31
cracks on many of the public streets and trails around the city, so watch for them out there. 01:27:38
Please be careful as you drive around those work areas. 01:27:46
As we move into spring and summer seasons, irrigation systems citywide are in full operation. If you see any broken sprinkler 01:27:50
heads, please contact the City via Report of Concern or or to the online customer service chat. 01:27:57
The city finished celebrating Drinking Water Week with many activities for residents and children. If you want to learn more about 01:28:05
conserving water, visit dnrssiteitsconservewater.utah.gov. 01:28:13
Community Development The Vineyard Beach Park was submitted to FFSL as we heard today for their review. 01:28:23
Developing We're developing a short term rental ordinance, the station area plan, meeting with property owners to find alignment 01:28:30
of the land use plan, fire station design. We're just finalizing the term sheet and preparing that for signatures. 01:28:39
City Hall. We've been meeting with contractors in other cities recently that have had construct our city halls constructed to get 01:28:48
good feedback from them and best practices and things to avoid. 01:28:55
Mill Rd. Corridor Master Plan prepping the RFP to choose a consultant, the project being managed by MAG Wayfinding Wayfinding 01:29:02
Signage Master plan, prepping the RFP to choose a consultant as well, and that project is also being managed by MAG. Economic 01:29:12
Development Strategic plan is just we're working on finalizing the draft for public review on that. 01:29:21
Site plans. The Holdaway Fields Church. 01:29:31
The Geneva Rd. management unit. There's a two-story office building and then also a Wendy's drive through restaurant. 01:29:40
And then public. 01:29:48
That's in the that's in the Geneva Rd. management unit. 01:29:50
What's that mean? Sorry, next use unit you mean over by AutoZone or O'reilly's to kind of to the north of where the McDonald's is 01:29:55
going to the north of McDonald's right now S sorry. 01:30:01
South of O'reilly's. OK, just very interesting. Thank you. 01:30:10
And then public safety, just one announcement, the Sheriff's Department held their annual awards assembly and I was able to attend 01:30:17
that with Holden and that was a great event. A couple or one of our. 01:30:24
Deputies received an award at that event and it was really and a group, yeah, it was neat to be part of that and see their. 01:30:32
The unification that that big gathering created. So I'm so glad you mentioned this. This is something that we should all run by 01:30:43
their offices and say thank you and just publicly thank you for what you guys do because it's hard and it's amazing that you do 01:30:50
it. I had the flu. I was really bummed not to be able to go, but I'm really amazing. Thank you for bringing that up. 01:30:57
Yeah, we really appreciate you. I also wanted to thank the community. I think Jacob would have done it as well if you would have 01:31:04
been here. But the flags that were put out for Officer Hoser Hoosier, sorry. That was really great that the community was 01:31:10
represented there and it didn't go unnoticed. Yeah, it was nice. 01:31:17
OK. I did have a question. Wow. OK. I mean there's like 100 things that will you e-mail that to us and then also. 01:31:25
The short term rentals ordinance, has there been change in legislation at the state that required us to change that or that just 01:31:35
kind of? 01:31:39
Well, Sammy, do you have something on that? Yeah, but I don't think there's been a change in legislation to the state. I think the 01:31:45
changes that the city has some projects coming online that. 01:31:51
Earned him to have some short term rentals. And if we don't have an ordinance in place, there's no way to regulate that, right? 01:31:57
Yes, OK. So, but we can review the policy that went through this year that probably will come back next year and see how it 01:32:03
aligns. Say that again, there was policy that came up that I don't think made it through the session, but might come through 01:32:09
interim. Yeah, I'm sure that's true. Yeah, it'd be great. I'd love to see that specifically. 01:32:16
Yeah, I will. OK. Thank you. 01:32:23
OK, let's go ahead and get to 9 point 9.1 and open a public hearing for our proposed tentative fiscal year 2024-2025 budget, which 01:32:26
you all have been waiting for. I need a motion to open the public hearing. Yes, I move to open the public hearing. Thank you, 01:32:34
Amber, Second by Marty, All in favor, aye. All right, Christy, take it away. 01:32:42
Gladly, I've been waiting all night for this. I'm excited now. 01:32:50
So I think it was very informational and I think this process is working and that as she has questions, she comes to me and as 01:33:30
U.S. citizens have questions, you go to your representative. So continue to reach out to her. And this council, if you have not 01:33:38
gone to your meeting, it's really imperative to go to that meeting and to schedule it. You will come to understand the budget 01:33:45
really well. You'll be able to ask questions and you'll be able to answer the citizens questions the more. 01:33:53
Of those meetings that you attend and take advantage of. So please attend those meetings and take advantage of them. Yes, and 01:34:00
there will be additional meetings between now and the next. 01:34:06
Sorry, no. So there will be meetings with the council and any other questions I have in the next couple weeks. So again, citizens, 01:34:15
please reach out to your council members and they can bring questions to us and we can get those answered. In line with what we 01:34:22
did with the RDA budget, I thought it might be most informative to go over the capital projects that we are planning. Again, this 01:34:29
is just a tentative plan. This obviously can change. I did want to make a note that because revenues are. 01:34:36
So my understanding is that the Public Safety Master plan is new. 01:35:18
The Parks master Plan. 01:35:25
Is contracted. Thank you. 01:35:28
Trying to read Morgan's handwriting on the Gammon Park fields and parking that is a new. 01:35:31
New project that it's based on the parks master plan that they did. 01:35:39
The shaded benches for the trails. 01:35:47
Was council directed in 2023? 01:35:50
Not to be. I'm going to go down to real quick. Not to be confused with the five park benches with shades. So the difference is. 01:35:53
Benches along the trails versus benches that are actually in the parks just to go back up public works building improvements. 01:36:02
That's an ongoing project continued from last year. 01:36:08
Economic development strategic plan is carryover. 01:36:14
The slide hill at Grove Park is carryover. 01:36:19
The skate park designed for the central corridor is a new project. 01:36:24
Why isn't it going again? 01:36:35
Thank you. 01:36:42
The Modular Roundabout is a new project. 01:36:45
Tukaro Park and overpass design is a carryover. 01:36:48
Holdaway Road Bike Blvd. design is the second phase, so it is ongoing. 01:36:53
The Holdaway Fields Park design is a new project. 01:37:00
Citi Facility Dumpsters Enclosures is a new project. 01:37:05
The resurfacing of the courts at Grove Park is a new again that was part of the parks master plan. 01:37:09
The Arts Commission wraps wrap tax allocation is new in that we did it last year and we're asking that you do it again this year, 01:37:17
but again, that's at your purview. 01:37:22
The grant matching funds is a new item. As you saw a couple of the budget amendments that have come down the pipeline the last 01:37:29
couple months. There were funds that were needed for grant matching and so we thought we'd get ahead of the curve this time and 01:37:34
allocate some funds to that. 01:37:38
And then the crosswalks is ongoing. It's part of the active transportation plan. 01:37:43
All right. Questions from the public. 01:37:52
Hi, David Loray. 01:38:03
Hallway Rd. Could you tell me a little more about the whole way road bike Blvd. design? It's just a second portion of that plan, 01:38:05
is that right? And so the first portion was what the speed limit sign, is that right? 01:38:11
Thanks. Thank you for the music school chairs here. 01:38:28
And where I found for workers comp later. 01:38:32
So the second part of the whole way, excuse me, the whole way of rows by Blvd. is the actual design assessment on how he keeps 01:38:37
wondering about the first portion. The first portion, yes, Sir, I'm sorry. The first portion was the speed limit times and the 01:38:45
stop and the stop sign, stop sign. And the 2nd portion is an open design thing. What's that about? So the second portion of it is 01:38:52
to kind of design the wanes in order to help. 01:38:59
Allow for the bikes to be on the road so I can stay in safer, safer, safer. Portion of one of the items would be to work with the 01:39:09
developer that's home center on the north side of the student orchid. 01:39:13
To connect the trail to connect the trail that they have that goes from lakeside, excuse me, lakeside park all the way to the 01:39:19
whole way Rd. excuse me and then carry that over carry that down. Okay, so we'll let it stand up in an actual. 01:39:27
An actual. 01:39:36
Bike way? Or is this just a plan? This is how we're going to do it when we get around to doing it. 01:39:39
Well, I designed to be voted on. It's yeah, we're gonna do the design and then kind of like for example, the safety for all grant 01:39:44
money that's out there that we're pursuing for. 01:39:51
These iPhones, they also have implementation funds and that's where we would be like looking at moving towards. Some of the funds 01:40:00
are for like temporary improvements and family temporary improvements being like some followers and so forth. 01:40:07
That could help out and so forth, so we could see what we would, what would actually work. 01:40:15
So is this, this is a you have a committee or something that that works on this then is that how it works? Are you going to have 01:40:21
contact with the firm? Yeah. So this would be contacted out through longer consulting firms. So we have a list of design 01:40:27
consultants pre proof that went through vending process. 01:40:33
And I said we would pick one of those consultants to work on the concept plan, then from there when that gets approved and then 01:40:39
it'll go to a real engineering firm to actually do the actual design. OK. And will there be a chance for a resident input into 01:40:47
that design process? Yeah. And knowing more, knowing Morgan, he values a resident input design part of that. So I would say the 01:40:54
answer would be us. Cool. 01:41:01
I can offer myself as a volunteer. 01:41:09
When that when that happens, thank you. Any other public comment? 01:41:13
OK, let's go ahead of a public hearing unless you want to continue it to the next. 01:41:19
Should we continue it? 01:41:25
I'm cool to do what you guys want to do. Sure, let's continue. If I can make a suggestion just from a I think your best practice 01:41:28
from a legal perspective is just vote on accepting the tentative budget. It doesn't commit or bind it anything, but it's in 01:41:33
keeping with the. 01:41:39
What the budget process is for the state? OK, so I moved to close the public hearings point of order real quick. 01:41:46
The tentative budget was approved at the last meeting. This was just a public hearing. Oh, thank you. Never mind then you can just 01:41:54
close the public hearing. 01:41:58
I was mistaken on what had happened during the last meeting, but if you do want to close it, we can still accept public comment if 01:42:06
there is, however you want to facilitate it. 01:42:10
Amber, do you have an opinion? 01:42:15
So what would you like to do? I don't have a strong opinion so. 01:42:18
Basically, it's an official, if we keep it up and we're officially saying next time where we have public, we have public input, 01:42:24
but the mayor saying that we can still have public input next time without making it an official public hearing. I'm assuming 01:42:30
we're doing the public hearing officially because it's also required. That's correct. And you'll have a second public hearing 01:42:36
that's required when you actually adopt the budget. So this isn't your only public hearing and of course you can have public 01:42:42
comment during the meetings, but. 01:42:47
I would recommend clothing that it's one that was noticed for the last meeting and it doesn't. Yeah, legally it doesn't help you. 01:42:54
Just to keep it open Again, I moved to close the public hearing. 01:42:59
Second, second by Amber, all in favor, aye. And take this excused. And that brings us to the close of our meeting. We do have a 01:43:07
closed session. So I need a motion to go into a closed session. So excitement for the purpose of the closed session is a strategy 01:43:13
session about pending a reasonably imminent litigation. 01:43:20
Right. A first name, Marty, for the reasons stated by Jamie. May I have a second, second, second by Sarah? All in favor, Aye, All 01:43:28
right. And that meeting, I have to make sure that the motion also carries that that will happen right after this meeting is over. 01:43:37
OK. Yes, with that that addition and Sarah, did you second that? 01:43:48
That was your second. OK. All in favor, aye. All right. Meeting adjourned. Thank you for coming. 01:43:53
And. 01:44:00
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Oh yeah. 00:00:01
All right, are we ready? We're good to go. All right, still on May 22nd, 2024, the time is 7:40. We're going to go ahead and start 00:00:10
the Vineyard City Council meeting. And today we're going to start with an forestry, fire and state lands presentation. It's always 00:00:17
hard to say. FFSLI recommend you change the name. 00:00:24
Navigability and those public trust assets. So I'd encourage, you know, the city, the city attorney, anybody who's interested in 00:03:16
learning about sovereign lands and some of those legal cases. 00:03:20
And then the benefits to the public, really the these lands belong to the public. So we typically weigh those things to decide 00:05:38
what the public benefit is and how the public actually, you know, benefits from those projects. So once the site plan goes 00:05:44
through, we put that out for public review and allow the public to make comments and tell us if we if we messed anything up. 00:05:51
We also look to our other partners and other agencies, adjacent land owners, leaseholders to let us know if they if there were any 00:05:57
impacts that we didn't identify or if there's perhaps. 00:06:02
Procedural issues that they believe were were not acknowledging. And then once that site plan has been done, if nobody challenges 00:06:09
the site plan, so you guys did a great job, you've evaluated them back, you've mitigated them or it looks like a great project. 00:06:14
Then we can move into a stage where we what we call the record of decision. And the record of decision is essentially our division 00:06:19
adopting the the plan. 00:06:24
And approving the permit and that's usually where in the past if there's going to be any administrative appeals where we've where 00:06:29
we've had that issue. So the record of decision is kind of our official last go to let anybody come and tell us why it's going 00:06:35
against our our policies or our rules or other issues they may have with the project. Typically the, the comments that we're 00:06:41
acknowledging are related to things that would that we're not acting with a procedure being consistent with, excuse me, with our 00:06:47
own law. So that's. 00:06:53
Typically something that can be done in about 60 to 90 days if everything's done proper up front. But again, with a complicated 00:06:59
project like this, I expect we'll spend some time with the staff to get that application into a good spot and make sure that we 00:07:04
don't have any, you know, any unexpected issues. So Mayor Fulmer, would you like me to answer any questions about that specific 00:07:10
project or move on to the Bokara? 00:07:15
You want to hear the whole thing in the next question? 00:07:22
I'd love to jump in so. 00:07:28
Are we currently in our proposal doing anything? 00:07:30
That is. 00:07:36
Lars Ish design wise that. 00:07:39
Buildings on their land. Designing on their land. 00:07:44
Piers on their land. 00:07:49
In the. 00:07:51
I think we all know there's a lot that's happened here even just in your community since then. So we do want to make sure that the 00:09:38
public has a chance to input those things that. 00:09:42
Were problematic with the LRS proposal were typically disposal of sovereign lands and issues with navigability. So one of the 00:09:48
challenges might be, you know, if there's a building that's going on sovereign lands, what are we going to use that building for? 00:09:54
Is this a public facility? Does it pose a threat to navigability if it's above compromise level? We we may be able to have some 00:09:59
discussions about that, but typically when we have, you know, commercial aspects, there's a compensation. 00:10:05
Aspect that goes along with that because everything we do, once we say this piece of land that was once public and belonged to the 00:10:11
people of Utah, once it's no longer, you know. 00:10:16
Accessible to the to the people of Utah, they need to be compensated for that use. And that's usually how we deal with commercial 00:10:21
activities. And we try to be, we try to ensure that there's no restrictions of use in that regard as well. So that, that plan that 00:10:26
we first got, again, Anthony and some of the Vineyard staff have been great about working to dial that in. They answered a lot of 00:10:31
our questions. 00:10:36
Plans. 00:11:42
I think we're, I think we're relying the scientific component on the scientists with FSL to work with us and make sure that we are 00:11:44
working within those comprehensive management plan. So we're the ones that are paying to draft the plan. They haven't set forth 00:11:50
their rules yet. 00:11:56
Of what would be allowed, but we're just drawing in our heads this is what we would like. And then if I understand right, we have 00:12:04
to wait for them to do their management plan of what is or is not. 00:12:09
And then once that's done, they'll then look at our plan, the Anthony's drawing up, and approve it. Is that the process? 00:12:15
And we'll be inviting the Utah Lake Authority. Mayor Fulmer, I know you dabble in the authority. So. So we hope that you'll 00:14:31
participate in that method as well. But we, yeah, that's a way for us to kind of vision that out and say, what does the public 00:14:37
want? How does that relate to our public trust responsibilities? 00:14:42
So it's specifically the area. 00:15:20
Vineyard Beach, that would be adjacent. They kind of where the lakefront at Town Center development is up to inventory. So that 00:15:23
section, so he's not just creating. Yeah, that's a good point. It's the waterfront master plan that's divided into 3 sections. 00:15:32
I think it was like 18 months of of comments. And so the elements that were provided to the designer were things that the the 00:15:43
public had had called out. 00:15:50
And so how we are now designing the project where we're taking kind of what is going to be, I guess the easier area. And that's, 00:15:57
that's the things that are above, above the, the what would delineate wetlands. And so that's this kind of, you know, everything 00:16:05
that that's uplands and then you have to do anything that's within the wetlands or within the water, but it's going to take quite 00:16:12
a bit more. And so, so that's quite though we got to make sure that what we're proposing. 00:16:20
Even if we did a robust 18 month period to gather, hey, we want to infringe upon the state Rep sovereign lands. It's just 00:17:47
important that. 00:17:50
You know, there's been a ruling on that. So, yeah, I think we're really. Did you want to comment on that? Yeah. And maybe this is 00:17:55
something that Ben could touch on. But when we met recently and discussed the idea of peers and how that pertains to navigability, 00:18:04
adding peers and creating safe harbors on the lake actually enhances navigability and or can. And so that that doesn't necessarily 00:18:12
fly in the face of of the constitutionality of of public trust, doctor, is just something that needs to be done the right way. 00:18:20
Something that aligns with with their vision for the lake as well, but certainly adding marinas and and sectioned off areas within 00:18:28
that lake that provide protected areas for voters and, and people that are using the like is not a is not at odds with with the 00:18:35
public trust doctrine. Well, it is at odds if you're talking about four to six inches deep all the way out to about a three half a 00:18:43
mile. 00:18:50
We're not going to be able to dig out to a half a mile to get boats. And Eric, I walked out there, wow, a month ago. And so I 00:18:58
don't think the plan is that clear. I think that it's conceptual. And I would agree with you that we saying it the right way and 00:19:04
letting people know we're planning it. And now that we're having this public meeting to talk about the process and going through 00:19:10
it and permitting it and making sure that it falls into all of the right areas, we're going to do the best we can to let people 00:19:16
know. 00:19:22
What part of the process we're in, because you're right, it needs to be told what part of the process we're in. And I think it's 00:19:29
all a part of the stage. We gotta go through the public to get ideas to come up with a concept, to take it through another process 00:19:34
to make sure it's the right thing. And I think you're permitting process and your whole plan that you presented is excellent. 00:19:40
Well, I but what I'm saying is, is that I think before you pay our planner because our planner is very expensive before you spend 00:19:46
the public dollars and. 00:19:52
18 months of gathering feedback. You should start with the legal standing, the scientific standing of how deep this water is, and 00:19:58
then you can say based off of this and the financial feasibility of the RDA to pay for this, this is the small window in which you 00:20:07
can dream, because if not, you're wasting millions of dollars on this getting people excited. 00:20:15
Aspects. So that's my only concern is like. 00:20:26
That the staff went through a great process. They had all, they had FFSL and other team members come in and look at it. They had 00:20:29
people from the lake come and look at it in the state. And I feel like they they did the best to come up with this plan and it was 00:20:36
really good. And in the future, if you have additional ideas, if we're coming up with a plan of inviting more people in that you 00:20:44
think would benefit future projects, we can definitely do, do more. We can always invite more people. So excellent. 00:20:51
Did you want to go to the next? 00:20:59
And we told them we would be happy to do that. However, we'd like to make sure that those legal issues don't come along with it. 00:22:02
So that's been something that's somewhat stalled the process of that project is we want to make sure that. 00:22:08
If we're going to accept that land and steward that land and for the purposes I think of conservation and access and some of the 00:22:15
things that I think we all agree are valued to the state and to the community here and Vineyard and others who use Utah Lake, we 00:22:21
certainly don't want to get it tied up into a lawsuit. Again, one of those things that could really delay the project, but also. 00:22:27
You know, not a risk that the state is is really interested in taking. So we've taken the approach of trying to work with the 00:22:35
individual land owners and I think we're pretty close on being able to get some consensus with many of the land owners, but there 00:22:39
are still some hard discussions I think that we all need to have. 00:22:44
Dispute resolution meeting here, it's such a great idea. You know, we're very supportive. We have it and all of our documents and 00:24:29
we're here, but we want you to go through your process and we are grateful for that. Amber actually is our representative for 00:24:35
that. So you guys should connect. I would love that. We appreciate the space to do that and hopefully we'll be able to come back 00:24:41
with good news that we found a good resolution and can report back to the project is moving forward and POR is able to make that 00:24:46
donation. 00:24:52
That's fabulous. All right. Are there any other comments? Otherwise we are just grateful for your time and delineating all of 00:24:58
this. I just want to make a comment. Ben is awesome, worked out with them for three years on this. 00:25:05
It's very important that there's only two entities that have standing in court. It's the federal government and it's the land 00:25:13
owners. It's the only two. Not even the state does. The state could take possession, like you said, if the donation was made to 00:25:19
the state, but the two entities. 00:25:26
And when you say to, you're talking about multiple land on parcel owners have to come together. The state can't force them. 00:25:33
I can't force them. The county can't, the city can't, and so it's upon that. 00:25:43
Person the negotiator to try and bring some resolution. That's something that started in 1950 and hopefully we can turn that into 00:25:49
a great thing. But just want to recognize private property and we're not speaking for them, but we're as a Vineyard city trying to 00:25:56
find resolution to that to better for the citizens. So yeah. And I apologize Jake, you have been involved because your family is 00:26:02
part of the discussion. 00:26:09
Yeah, can't force them. Yeah. Thank you for stating that. All right. Thank you so much for being here. Drive safely. All right, 00:26:16
now we're going to hear from Director Dan Miller from the Utah County Health Department about mosquito abatement. You couldn't be 00:26:25
more excited about this discussion. Abatement is one of our favorite words here. So for mosquitoes, mosquito abatement. 00:26:34
Who The health director. 00:26:44
I'm the director for the Mosquito. 00:26:46
It's like the batching. Eric Edwards is a director for the health Former School Teacher High School. 00:26:50
You guys, I've I've got to go. 00:26:57
My wife's getting mad at me about a dance recital, her annual dance recital. So I got to go. 00:27:03
Full disclosure, my two daughters. 00:27:10
I'll watch the recording, promise. 00:27:15
And Sarah has my questions. 00:27:17
Yes, read your text. 00:27:20
Thank you for allowing me to come and be with you. 00:27:25
And to talk to you about what we're doing and striving to do. I like the idea that you called it abatement. 00:27:29
Because it is not eradication. 00:27:37
OK. So it's just keeping them in check. These are facts that you are very much aware of. We've even discussed them today as in 00:27:41
your other meetings that vineyard is growing. 00:27:48
Just kind of out of control almost, at least in our world, about 15.6% annual growth. 00:27:56
2010 there was 100 people living in Vineyard and it was fairly easy to create a boundary between the mosquito population and the 00:28:05
100 people that were living in Vineyard. In 2020 he had almost 13,000 people living here and everyone built into that. 00:28:15
A zone of our boundary is where we really kind of set. And so that became a real problem with us. This brings in mosquito. The 00:28:26
mosquito habitat and the habitat of humans became closer and closer together. Kevin, I have to tell you, as a resident that lived 00:28:33
here during that time, the development made those mosquitoes further apart from me because there was a time where we ran at a 00:28:41
certain time to get into the house. You know, you're like, don't be out after this. 00:28:48
Soon as sun goes down, you better be in. 00:28:58
And but the other thing it did do is it changed the type of control that we could do prior to the population. 00:29:01
Increase and a lot of people living here, we could fly with a plane, we could place an organophosphate down and it was very 00:29:09
effective and kind of controlled. Mosquitoes also the change, the mosquito species that are here back when you were living here is 00:29:16
younger, I would say a little girl. 00:29:23
Anyway, whenever you were running from the mosquitoes, you were probably running from the. 00:29:31
Beck, Sands and. 00:29:38
Dorsalis mosquitoes, which were floodwater mosquitoes from the irrigation and all the other things that were going on in this 00:29:41
community. And now we've got to a permanent water mosquito, the Tartalus Aculex genre. And those are the ones that actually carry 00:29:48
the diseases that we're most concerned with. And so that created a very different problem for us. 00:29:55
I went one too many, but. 00:30:04
Let's see if we figure this out. 00:30:07
OK, we provide treatment. 00:30:12
Treatment for larvae in the water using state biological agents. We treat and storm drains and catch basins and we treat using 00:30:14
ultra low volume spray as threshold numbers are reached when we're trying to kill adults. OK. And we all of those things are done 00:30:21
here and I want to talk to you just a little bit about what that is in the water. We use a substance called Becomax FG and WSP. 00:30:28
These are the active ingredients for these two things are as a specific silicus. 00:30:36
And the Phyllis Thorough Genesis, both of these are actually bacterial spores. They were actually discovered in the 70s in Israel. 00:30:43
There was an area in Israel that never produced mosquitoes that probably should have. Everyone thought they couldn't figure out 00:30:53
why. They started looking, and they found this bacteria in the soil that produced a little spore that caused mosquitoes to die. 00:31:00
And it doesn't attack anything else, doesn't do anything else. You can eat it. Your kids can eat it. Horses can eat it. 00:31:07
Animals, plants, nothing. It just attacks mosquito larvae and what blackfly larvae, Those are the two things that actually and 00:31:14
actually will hit a few of the mint flies. If the mint flies ingest it, it's there. And so it's a really, really effective tool 00:31:23
that we use. We have to treat the water to actually have that take place. We actually use drones to get into areas that we treat 00:31:32
and we treat it by hand. The other thing we use along with the Vectomax WSP, we put these actually in the storm drains. 00:31:41
And your catch basins. 00:31:50
The Becomax. 00:31:53
Will maintain as long as it's there. We get about three to four week carryover. But as soon as the rainwater event comes or 00:31:55
irrigation comes, something that floods it out, it'll wash it out, which is a problem because we get a community like vineyards 00:32:02
treated and then two days later it rains. Well, now we're back to square one and we have to come back through and treat it. We 00:32:08
found another product, but we're going to use this York called seminar which is and also another WSCP product, but it's not the 00:32:14
same bacterial spore. 00:32:20
A growth inhibitor and so it won't allow the mosquito larvae to reach a delta and so they die eventually, but they never get, it's 00:32:28
like being Peter Pan all along. And so they just stick in that same world until they just finally run out of food or they die. The 00:32:37
nice thing about this particular one is that it actually adheres to the concrete and the soil around it so that when we have a dry 00:32:46
down event or a flat out event and it reflts the chemicals still there, we can get up to about 120 to 180 day residual. 00:32:55
And so we're going to try to use the Vectomax the first time through and then we're going to come back through probably mid-july 00:33:04
and hit your storm drains and gutters and hopefully have that carry through. One of the big issues with storm drains and gutters 00:33:11
is the Culex pippion is their favorite habitat and that's one of the ones that is a vector for West Nile virus and they bite birds 00:33:17
and they bite humans. The birds is a reservoir for West Nile. And so that's one of our issues. We're trying to really stamp that 00:33:23
one down. 00:33:30
As we go through it, then the last thing we use in control is we use as the adults. We really would rather get them in the water. 00:33:37
I can kill thousands of mosquitoes in a small bucket of water. 00:33:43
Or, or I can try to treat an entire two or three acres on the wing and maybe get 5 to 10% of the mosquitoes where I can get almost 00:33:51
all of them when they're in the water. This is a a the active ingredients for set of XSD. It'll proxim or prox. It's a pyrethroid. 00:34:02
The derivative, the rate of application is 1.5 oz per acre. So if you get an idea of what that 6 tablespoons of pesticide of 00:34:14
active ingredient is put out for one acre. So very, very low volume of the pesticide that's going out. In fact it's because of the 00:34:22
volume rate that it's fairly harmless to any exposure to animals, humans, whatever the case might be. We will only apply this and 00:34:30
we do. 00:34:37
ULV your community. 00:34:46
We do that on a fairly regular weekly, weekly basis. We only apply it after sundown to avoid any exposure to any bees or other 00:34:48
pollinators. And that's the label. The label also states that we cannot make any more than 25 applications per year any any 00:34:56
particular site. And so that limits us to about one application a week. Sometimes we can get a second application, but we really 00:35:03
can't go beyond that. 00:35:10
On a real regular basis as we go through it, one of the problems we have from time to time is people hear the truck coming down 00:35:18
the street and they all run outside to see what's going on. 00:35:23
We turn the Fogger off. We won't spray people. All right. And so maybe one of the things you can tell your community is when you 00:35:30
hear the father close the door, shut your windows and let us go. By 30 minutes later, the fog will have done its job. We get about 00:35:37
a 300 foot swath from the fogging of that. Now, there are people in every community that don't want to be sprayed. They may have 00:35:44
bees in their backyard. They may have those kinds of things that they contact us. 00:35:52
So part of that money comes to us so that we can indeed provide you as a community and we have not this Vineyard, but we service 00:36:32
the entire Utah County and Utah Lake is a great big pond or lake in the middle of a county that provides us with unique challenges 00:36:40
and trying to do that. We also received some minor grant money to serve special projects in the areas of concern. So question is 00:36:47
what can you do? What can people do in Vineyard to help us? 00:36:55
May control that because that the first most important absolutely can't can't express this anymore. Clearly. Remove standing water 00:37:03
buckets, bird baths, old tires, wheelbarrows, sleds, anything that will hold water. Please, please, please remove them. See these 00:37:12
down in this corner. 00:37:22
These pot holders right here, they mosquitoes will breed in the water sitting in that potholer. I've seen 500 mosquito larvae in a 00:37:32
cat food can that someone fed their cat left it out. Fills up with sprinkler water. Rainwater algae grows. Pretty soon you can see 00:37:40
hundreds. 00:37:47
One QX pippin QX Tarsalis mosquito, which is a vector for West Nile, will lay anywhere between 3 and 500 eggs. 00:37:56
And she'll do that three or four times before she dies in the course of two weeks. OK. And I've seen mosquitoes come from being an 00:38:05
egg to an adult in 72 hours on hot, hot summer days. So that's the battle we face. You live in an area that has this natural 00:38:13
tendency to have water and groundwater in your catch basins and those kinds of places. And so it's just, you know, if you're 00:38:21
living up in Highland or Orem or Alpine. 00:38:29
Everything's running here. So that's one of the big dilemmas that you face. And so anything we can do to eliminate breeding sites 00:38:38
in the backyard, we can't go in everyone's backyard. And so we invite you to help us help yourselves by making sure that the dust 00:38:46
just needs to become common practice. I mean, I walk around my yard all the time, and if I see anything with water, it's tipped 00:38:53
over my wheelbarrow stored upside down. I mean, it's constant. I can't walk over a storm drain anywhere. 00:39:00
I was in Washington DC last week walking on the state Capitol and I'm working at Storm Brains Every time I walk by to see if I can 00:39:08
see any mosquito larvae, which we have found. OK, now another thing, and this is a unique. 00:39:15
Wake edge phenomena. We need to understand the difference between a mid fly and a mosquito. Of those two pitchers, which one's the 00:39:22
midge fly? If you say the top one, raise your hand. 00:39:28
OK, how about the bottom one? Where's that? That's the mosquito. Yeah, the mosquito. OK, The top one's the midge fly. The bottom 00:39:35
one is the mosquito. The mosquitoes are bad. Mitch flies. Welcome to Utah Lake Living. OK. It's the easiest way I can put it. Now, 00:39:42
I've got some thoughts for you on that. Mid flights form large columns that circle upwards. They attract it to light. Will fly in 00:39:49
the day and the night. The larva developed in the mud of the lake. That's the dilemma. 00:39:57
So they'll lay their eggs on the top, the midge flywheel of the water. The eggs will hatch, they'll Burrow down, get into the mud 00:40:04
and they'll go through their in Star levels in the mud. 00:40:10
And that's where they are. 00:40:16
OK, when they hatch, they land on your windows, on your doors, they're all over your garage doors. I know this because I get phone 00:40:17
call from you saying we've got mosquitoes everywhere. And I asked where are they now? They're all over my garage door. And I say 00:40:25
thanks, but that's not a mosquito, it's a mid spot. Oh, well, what can you do? And I said, no, we don't. They don't bite. They 00:40:33
don't carry disease. We don't treat them. OK, mosquitoes will become aggressive biters at sundown. 00:40:41
In a few hours there. And if you've ever been out on Sleepy Ridge Golf Course as the sun starts settling down, you know what I'm 00:40:50
talking about. Or even in maybe your backyard, OK, They're seeking a blood mill. They're attracted to carbon dioxide. That's the 00:40:56
number one attractant. So every time you exhale, you're saying, here I am, come get me, OK? 00:41:03
They also are attracted to light, but not nearly as much as the CO2. We actually use that to trap our mosquitoes. We we use a CL2 00:41:11
gas in our traps and then we fill those up. We've been trapping the last two weeks. 00:41:19
And in the three of three of our traps that we've set, we only set six or eight. Three of them were in the Vineyard. They were 00:41:29
Geneva, which is just behind the land of Bow Harbor. The other one is just off the Center St. and Vineyard, which is down right on 00:41:35
the lake hedge. The other one is at the State Road shop just at the beginning where Pals flew is. And we pull in that. We haven't 00:41:41
pulled hardly any mosquitoes out of the Vineyard trap or the Geneva trap. That's what we call it because it used to be in the 00:41:46
Geneva property. 00:41:52
But the state road traffic, we pulled in three to 400 all culites, which are the. 00:42:00
Doctor born mosquito over the last two weeks and so we're very much aware of that and doing what we can to get on top of that. OK, 00:42:08
so. 00:42:12
As we treat for mosquitoes. 00:42:19
We will kill midges, understand, but we're not targeting the midges, all right, as we go through this. So I thought of maybe I 00:42:21
could give you some help, just some thoughts of how to deal with the midflies. OK? High intensity white whites have been found to 00:42:29
be highly attractive to adult midge flies. 00:42:36
So keeping window blinds closed and porch lights turned off during heavy emergent periods to help reduce the number of adults 00:42:45
attracted to the area. So we know this, that it's cyclic and you know that because you've seen that as you've lived here. All the 00:42:51
sudden they just get really bad. Well, that's because you've had a major hatch come off, something in the environments, cue them 00:42:58
and they've started to come. So in those times, turn your porch lights off at night. Closing your blinds so they're not blaring 00:43:04
out is going to help reduce. 00:43:11
The attractants there, and one other idea that someone suggests is maybe strategically placed high intensity white lights out 00:43:17
somewhere away from the city. 00:43:23
That would attract them there and not to you. OK, that's a thought. I mean there's expense involved with that and in other words, 00:43:30
some research and it's not been would be interesting to do that here with Vineyard that shows that LED lights are less attractive 00:43:38
to midflies and and then other night flying insects compared to melech hydrated or fluorescent lighting. So. 00:43:47
Something like that, we could, you know, you just have to look and see what the community would accept. But that's one of the 00:44:29
things you could do. And maybe looking at the LED lights and they see if there is a neighborhood that was willing to say, let's 00:44:36
put these in and as a community and see if that indeed affected the the rate by which they came in. Can I just add, I was watching 00:44:42
something about Dinosaur National Monument and their dark sky area and they were talking about LEDs and how much better they are 00:44:48
for wildlife and all those things. 00:44:55
I mean, if you go to California, there's some places that have the night observatories and they have a very different yellowish 00:45:03
light in the street lights so that it doesn't interfere with the telescopes, those kinds of things. And that's a that's a 00:45:08
community thing. But I thought, I know that this is a problem. We get lots of phone calls about it. We get lots of emails about 00:45:14
it. And so I thought, well, maybe I can try to find something that would be as resource that you could begin to look through that 00:45:20
to see what we could do. 00:45:26
Life cycle of a mosquito image by the same pretty close a mosquito go from about four to six weeks. 00:45:32
Actually two to six weeks at the very outside, it's more like 4 weeks at the end of it. Mid flights are very similar. They will 00:45:41
cycle and we see the patches. I don't really write them down and say, but every two to three weeks we can. We almost can tell by 00:45:48
the number of calls we get from Saratoga Springs, S Lehigh and Vineyard. Those are the house we we know when it's by hats has 00:45:55
happened because of the number of calls that we get from those particular communities. 00:46:02
And have you started spraying yet? When do you start? No, we'll start spraying after Memorial Day. We don't spray on a schedule. 00:46:09
And I think I need you to understand that very clearly. We spray specifically based upon trap numbers and information that we 00:46:16
gather either from the service request, phone calls. 00:46:22
Excuse me? 00:46:30
Or are we have inspectors that go out, We have 8 field workers that come. We have something someone dedicated to work through this 00:46:33
area. 00:46:37
And they will go through everyone of the spots that we know where there are larvae and they'll check those every week when we find 00:46:41
larvae. And if it's a small enough area, he'll treat it or she will treat it. If it's a large enough area, we bring in a drone and 00:46:48
we actually will fly it with the drone, which has been extremely effective. We went from treating maybe 1000 acres in a year to 00:46:54
treating 4000 acres just because of the addition of the drone with two or three less people. So it's been really effective and 00:47:00
something we're excited to use. 00:47:07
We're actually gonna try to use. 00:47:13
A drone with the UL ultra low volume capacity and we're probably going to use that maybe in part of this area where we can't get 00:47:17
in really easily to the trucks with the trucks, but be able to use the drone to get to places that we can try to maybe control a 00:47:24
little bit better. I bet Amber was going to ask this question, but next week is our vineyard days and I don't know if you have 00:47:31
started treatments yet, but if if. 00:47:38
They're they would be working yet. 00:47:47
What day is your vineyard for the weekend? Well, effectively Tuesday through Saturday. 00:47:49
And so any treatment prior to that or in the midweek would be, yeah, phenomenal. Monday's a holiday, so we won't be doing Tuesday. 00:47:55
Yeah, Tuesdays when you start again if people are out. 00:48:01
And we have the trap numbers of the Culex in the South end of this down at the State Road shop that we could we would be able to 00:48:08
justify spraying. 00:48:14
In that area, we're not getting in Vineyard, we're not getting at the, I mean we're getting 10 mosquitoes out. So we need to have 00:48:21
a threshold number to do that. We do that based upon just what they call integrated mosquito management or pest management. We 00:48:29
just don't say, hey, it's scheduled, it's Thursday of the week, we're going to go hit this area. We only do it based upon the 00:48:36
need. So I didn't have the same question actually. Do you have any presentations like this for youth? I think. 00:48:43
Oh yeah, Council would be interested and if we haven't gone to the elementary schools around here, I actually thought. 00:48:51
Two a couple weeks ago. 00:48:58
Can't remember, two and three weeks ago we were at the Utah Lake I. 00:49:01
Consortium and all the 4th graders, and I know them that there were fourth graders from Vineyard because I always ask them where 00:49:06
you from? And they said Vineyard and I said, oh, you need to really do this. So kind of really. And their assignment was to go 00:49:13
home and walk around their yards and dump out their water. So that was the assignment I gave them as we thought. But that by all 00:49:19
means we'll, we will go out and give public presentations. 00:49:25
Here to on that particular one was aquatic invertebrates and we had water and they could look at them and did a lot of interactive 00:49:33
things so. 00:49:36
It just depends on what they're looking for. Will you say that again? How many mosquitoes you found in that cat food can? About 00:49:40
500. 00:49:44
Yeah, that that was the larva. I was able to kill 500 mosquitoes by doing nothing more than dumping out the can. And that's 00:49:50
literally what you can do. Yeah. It's like dog dishes. We share that every year. So yeah, you should clean those out. Bird baths 00:49:56
and anything that gets standing water. And there's those little teeny kiddie pools that kids leave out. They sit in the backyard, 00:50:02
and they start getting warm and they turn a little green. Well, there you are. 00:50:08
You just created a habitat. 00:50:15
We are adjusting our trapping. Like I just said, we started trapeze. We don't start until next week. 00:50:19
We trapped a little earlier here in Vineyard. We'll continue to trap in September, October, just to kind of monitor this a little 00:50:26
bit. We'll provide that educational outreach to the community like I'm doing here or anything else you need. We're going to extend 00:50:34
your spraying a little bit into the warmer mud. Usually we stop in September just after Labor Day because it used to be too cold. 00:50:41
And mosquitoes won't fly when it's lower than 50° in the evening, so when temperature drops below 50 they stop flying. 00:50:50
Also when the daylight changes about mid-september, they stopped seeking blood mills and they start seeking nectar to either and 00:51:00
and what they're doing is preparing to go through the winter. The vector of mosquitoes that carry disease, the mosquitoes that 00:51:08
don't do that, that are single brewed mosquitoes with flood water, they're the ones that are coming out we get in September and 00:51:16
into October because the temperature doesn't get cold enough to kill them. 00:51:24
And it used to, it used to get down into the 40s and the freezing and it would knock him out. But we were. 00:51:32
And the environment is changing. And so consequently, we're getting longer summer seasons, fairly mild weather through the end of 00:51:38
September into the 1st of October, which has extended our our season and once again. And then the other thing we've talked about 00:51:45
already is about putting a different mosquito. 00:51:51
Pesticide in the gutters that will give us a longer window and I hope that I really do hope that helps us. 00:51:59
Deal with the mosquitoes there. OK. That's what I had to present. Do you have questions that you haven't asked? I have another 00:52:08
question. So you said they die at, at below? At what temperature did you say they just started? They stopped flying around 50°. 00:52:15
They were thigh. When it freezes. When it freezes. So, so like in October it changed, right? Sometimes we have freezing 00:52:21
temperatures in September, sometimes in October. 00:52:28
Right. So, so how long of a time does it need to be in that freezing temperature? Pretty well if it gets cold, I mean, if it drops 00:52:35
down below 32 once, you know, down into a heart freeze, you know, the, the then we, they're done. And that's some of the things 00:52:42
here in the spring. We'll get it. We hit like a couple weeks ago, kind of a real warm couple days, three or four days and all of a 00:52:49
sudden they were out, we're getting calls and you know, that kind of thing happened then it turned really cold. Well. 00:52:57
Then we get nothing, OK, And so we just kind of roll with the environment. The other issue that you really do face is that like 00:53:05
water edge. 00:53:09
Flat out when we have high water levels in Utah Lake, we have extremely high mosquito numbers. 00:53:16
Umm, I mean. 00:53:23
Which we saw in the last few years. Yeah, well. 00:53:25
Just off the top of my head, we go back four years in the entire summer and 40 traps that we set every week. Going the entire 00:53:30
summer we cut 26,000 mosquitoes. Last summer we caught 265,000 mosquitoes. 00:53:37
OK, So you know hundredfold increase and that's that's what we're dealing with. We didn't get the flooding, but we got mosquitoes 00:53:45
right. We just got full basins. So what happens and it really does it floods up, it hits especially last year was a real problem 00:53:52
because we had such low length levels the year prior and so and the. 00:53:59
Floodwater mosquitoes will set lay their eggs along the edge of the water. So just imagine, here's the edge and we've laid our 00:54:08
eggs now we've dropped, we've laid our eggs, we've dropped, we've laid our eggs count the years that happened and now we flood it 00:54:16
all back up every one of those hats. So we were doing double spring and then we realized the mosquito count. Nothing was changing. 00:54:24
But what we did realize is that if we use that money to extend our contracts to go a little bit earlier or a little bit later. 00:54:32
When it was formed that that provided the best coverage for our residents, right, exactly. And it's really what we're trying to 00:54:40
do. I know that last year you brought in some other, I don't know for you or someone brought in another spring trying to deal with 00:54:45
that and. 00:54:50
Yeah, we're going to try to, but we do. We're extremely aware of what you're going through. We are sympathetic to the thing and we 00:54:58
the last thing I want is anyone to get sick and to get West Nile. 00:55:04
Neuro basic West Nile is not a very pretty thing. 00:55:12
It. 00:55:16
It's long term. It's our commissioner Gardner. There's actually a little video that she did for us that's on our web page. She got 00:55:17
W now in her 20s, and she's still suffering from some of the symptoms of West Nile and years and years and years and years later. 00:55:23
Yeah. And you guys do such a phenomenal job, especially making sure that people you're getting rid of the mosquitoes that are 00:55:29
carriers. It's incredible. 00:55:35
And we didn't have any West Nile Hughes. We did have about 5 or 6, maybe 8. 00:55:44
Well, mosquito pools, we test in house all the mosquitoes that would carry any vector disease every single week, every time we try 00:55:50
them. So, so we can immediately react. We don't send it away. We do it on one house, OK. 00:55:58
Thank you. Awesome. Thank you so much for coming. We really appreciate it. It's very meaningful to our community, as you know. All 00:56:07
right, we're going to move things around just a little bit. I'm going to ask mayor and council, mayor and council member, reports. 00:56:12
Sarah, do you have anything? 00:56:17
I just wanted to mention I got the little postcard about Vineyard days to my house. I'm I'm not on social media very often. So I 00:56:24
appreciated that. And I think that's. 00:56:30
Way to let everybody know it's literally in my backyard and I don't know about it till it shows up in my backyard. So that was 00:56:36
awesome. And I was thinking that maybe it would be wise to send a, a card out to the community with this information, right? If 00:56:43
they're getting that many phone calls on a regular basis, maybe just because it's such an issue here that that might be good to 00:56:51
send to each household. Great idea. And then here's a fun fact. Mosquitoes weren't. 00:56:58
Sting you if your blood's full of B vitamins, so. 00:57:07
OK, Marty. 00:57:11
You don't know about my B vitamins is that I'm doing great. 00:57:14
We had a meeting with Lakefront HOA and we made some progress in discussions for parking. 00:57:19
And we're going to try to get six of the surveys that go out to see where that comes from. And then my hope is that you guys can 00:58:02
meet and go through the resolution and the agreements and talk about those things and review the data and then maybe we can pull 00:58:08
it on for. That'd be awesome. Yeah. Thank you. OK, Amber. 00:58:14
I wish I had a list of dates for this. I'm so sorry, but it's bike month and so check social media. I can you can reach out to me 00:58:22
by e-mail. We still have a couple of events going on, some very fun and successful. Our community garden is going along and we 00:58:28
just waiting on that fencing to get in here soon. And we also had a very successful water week, drinking water week, where we 00:58:34
collaborated with the library and we got a lot of adults curious about water infrastructure. So we'll try to expand that next 00:58:40
year. Excellent. OK. 00:58:46
I want to move on to the consent agenda. 00:58:54
Did you guys want to discuss any of this or can we get an approval? 00:58:57
7.4, we're asking for removing because it needs more vetting, so that's off. But everything else, 7.17 point 2 and 7.3, if you're 00:59:02
curious about the fiscal impact, it was $430 total. I guess we're discussing it. So do you need to discuss it or do you feel like 00:59:09
you know it? So we're talking about 7.3. 00:59:15
Yeah, I felt comfortable with it. 00:59:22
Great. Do you have a motion? Yeah, just to clarify, 7.4 I didn't even. Yeah, OK, sure. I'll make a motion. I move to approve the 00:59:26
consent item 7.17 point 2 and 7.3 as presented. 00:59:32
OK, first time Marty. Can I get a second? 00:59:39
Second by Sarah. All in favor, aye. And just so you know we're moving forward and we're just removing it needs more bedding. OK, 00:59:41
Eric came back. There you are. Can we have actually maybe what I'll do is after you do the 3.4, I'll have you do your. 00:59:50
Update right after we'll move into public comments. Are there any public comments? Is this time for you to talk to us about what's 01:00:00
not on the agenda? 01:00:04
Come up, state your name, where you're from. 01:00:11
Vineyard resident last City Council meeting. 01:00:15
May 8th, I asked the question what the land value was of the property being donated to the city for a future City Hall and I did 01:00:20
not receive an answer to that question. Oh, that's good to know. Josh is not here, but we will get that to you. My guess is that 01:00:28
he looked it up and then you got to ask the question after he left and then. 01:00:36
I had another question. 01:00:47
It stopped my mind. So I think that would be it. That was my my most important question. And I'm hoping that we will really think 01:00:52
about sitting on this lamp for a little bit and really. 01:00:59
Discussing what is most important for Vineyard? Not putting the cart before the horse, just like we're talking about with the FSL. 01:01:08
I mentioned that in the April City Council meeting. I wanted to hear their presentation and hear a month later. Congratulations, 01:01:17
you got it done really quickly. I appreciate that. 01:01:22
We really need to be careful of what we move forward. So thank you. Thanks, Daria. Any other comments? 01:01:29
OK, I think there was a comment left. 01:01:37
Did you want to read it? 01:01:41
Smiley's somebody. 01:01:43
But yeah, where I can read it? 01:01:45
I told her I would read it. She had to leave. Let's see. Elise Steel. I'm a resident of Orem who's very interested in supportive 01:01:49
of the development of Utah City and helped to live there myself. I've lived in places that are walkable in the past and before 01:01:55
prefer the kind that kind of neighborhood. It's been a natural way to run into people I know and meet people who live nearby and 01:02:01
create a sense of community. After that, living in a car centric areas is very inconvenient way to get around as well as dangerous 01:02:07
to cars dangerous to. 01:02:12
Yeah, that's fine. I can make that date flexible. OK, great. Is that OK, Jamie? OK. We'll go to the review of certain financial 01:03:44
policies related to human resources. 01:03:50
And our city manager will present this. 01:03:57
I need to get that. 01:04:11
Somehow I hit the button that turns everything off. 01:04:38
It's my first day. 01:04:45
Can we talk about how you're doing a great job? 01:04:49
Yeah. 01:04:53
The scene after it's loaded. 01:05:05
Should I have to load it again Autoplay? 01:05:07
OK. 01:05:16
I. 01:05:20
Sorry about this, I did test it in advance and it worked like charm. 01:05:25
Should I throw it out first? 01:05:33
Do you want to try to see how it works and we can get the public hearing for the proposed tentative fiscal budget or will that 01:05:36
kind of? 01:05:39
I've got on the screen I guess. 01:05:45
I think we went through everything else. 01:05:49
Yeah. 01:05:52
I can also just talk through my let's talk through it, yeah. 01:05:58
All right. 01:06:04
Hold on, can I can I make another comment? 01:06:06
I know that there's also a council member that shows a lot of interest in this and they're gone. Would it be worth moving this as 01:06:10
well? I mean, my issue is I don't want to go over things twice if you don't need, there's a problem with that one. This has, it is 01:06:18
timely. And so he did say he watched us, but it has to be presented during the budget process. And I don't think we have time in 01:06:26
the next meeting with what's coming for as far as obligations go. So it does have a slide. It does have. 01:06:34
The ability to have, if he wants to change any policy by the 12th, he has to look at this stuff so that we could get it on for the 01:06:42
12th so that it's ready for the June 26th. OK, that's fine. OK. Yeah, I can just. 01:06:50
It hasn't liked my computer in the past. 01:07:00
Let's go ahead and start talking about it. All right, So I just wanted to go through a policy review of a few items that had been 01:07:02
requested. 01:07:06
So 6 items in particular, the frequency of seating vehicles leaving the county, travel policy evaluation, per diem policy 01:07:10
assessment, hotel policy scrutiny, expenditure changes for items over 5000 itemized down to 200, and then also potential savings 01:07:17
for software. 01:07:24
So frequency of vehicles leaving the county, we looked into all of these. The pattern of frequency is about one to two times a 01:07:33
month per at least two of our departments. Most of our departments stay within the city and and don't have to leave the city. The 01:07:42
only time that we generally speaking outside of those one to two meetings that happen to be outside of of Utah County are when we 01:07:50
have conferences or trainings that are outside of Utah County. So oftentimes those are up in Salt Lake. 01:07:58
Or up in Davis County or down in Saint George, and those are typically when we're seeing our staff leaving Utah County. 01:08:07
So at one to two times a month outside of our. 01:08:16
Specifically approved conferences. 01:08:20
We do have the option of adding GPS trackers to the cars. I don't know that it would necessarily be a worthwhile endeavor as as 01:08:24
geographically we are a very small city and most of the travel that's taking place happens just within our our city boundaries. 01:08:31
The travel policy evaluation, so. 01:08:41
Reimbursements requires prior approval from department heads and or manager and receipts including mileage required. Travel beyond 01:08:46
Vineyard city limits during work hours requires department head approval with travel reimbursement request forms needed for trips 01:08:53
beyond A50 mile radius and those are submitted 2 weeks prior. City vehicles are required for travel. Employees may use personal 01:09:01
vehicles with approval of for conferences. 01:09:08
Trips must start and end with the tank full for reimbursement. City vehicle usage prior is prioritized according to the trip 01:09:16
length. Reimbursement guidelines include using IRS rate which is at least in this is 54 point $0.05 per mile and no extra 01:09:24
reimbursement for trips under 100 miles for those with vehicle stipends. 01:09:32
And no additional mileage reimbursement over 100 miles. Only fuel reimbursement applies for those longer trips. 01:09:43
Travel should align with normal business hours with approval, reservations and per diem scheduled. 01:09:50
And I'm just going to add that everybody on the council has the policy in your packet, in your pamphlet, so you can look at the 01:09:58
actual policy in place. You want it to consider red lines. 01:10:04
The per diem policy was also requested and so we looked into that. 01:10:11
We have exclusions to per diem compensation, so meals are provided as those are when meals are provided as part of your training. 01:10:17
So you don't get per diem. If the conference is giving you breakfast and lunch, you wouldn't get per diem for breakfast or lunch, 01:10:23
but potentially if it was an overnight you would get that per diem for the dinner. 01:10:29
Also, a spouse or companion that incurs expenses while you're traveling would also not be included as part of your per diem 01:10:36
reimbursement. We have a receipt policy, so receipts are not required for per diem in advance or compensation unless the employer 01:10:43
requests reimbursement above the authorized amount. 01:10:51
As far as mandated travel, less than full day compensation. 01:10:59
As so when you have travel, we have a breakfast per DM of $7.00, lunch per DM of $10, and dinner per diem of $20. And those are 01:11:04
associated with if it's a single day travel, it tells you when you have to depart by 7:00 AM in the morning or a time for lunch 01:11:13
and a time that you would have to be returning as part of your work duties to be eligible for the dinner. 01:11:23
Hotel Policy. So all hotels or other sleeping accommodations and airplane or other travel accommodations shall be arranged in 01:11:35
advance for overnight trips and paid for in advance of the trip. 01:11:40
Department head may authorize the cost of a double rather than a single hotel room if those exist anymore. I don't know. To 01:11:46
accommodate the travel of a spouse with the employee. All registration fees are paid in advance and. 01:11:54
If not feasible, employee reimbursement upon presenting valid receipt and prior travel authorization. 01:12:03
The expenditures, we wanted to look at the expenditure policy changes for potentially over five or four. 01:12:12
What it currently is currently from zero to $5000. It requires a purchasing agent or a department head or their designee. 01:12:21
In fact, for this one I would just summarize by saying. 01:12:32
There are procedures for zero to 5000 dollars 5000 to 25,025 thousand to 50 thousand 50,000 plus for non public works purchases 01:12:36
50,000 to 125,000 including public works purchases. 01:12:44
And then $125,000 plus for Public Works works purchases and each of those. 01:12:54
Have their approval requirements and when you get into those larger ones, 50,000 plus it requires a governing board. 01:13:01
Or the mayor for the public works version. 01:13:11
And then anything over 125,000 requires a purchasing agent, a department head, city manager. 01:13:14
And the mayor and governing board, so those ones are always brought before council and, and approved through through the governing 01:13:22
board process. Did you want to talk about, there's a question about itemization? So the suggestion was made that we have council 01:13:29
approve every purchase that's over $200.00. And I wanted to point out that that that would be, I mean, the, the, the, the purchase 01:13:36
policy has been developed over years and. 01:13:43
And if you were to bring it back down with a city of our size last year alone we had 507 purchases that were over $200.00, that 01:13:51
would be very, very burdensome for council to review. I think I can't remember what the math was 25 plus per council meeting. And 01:13:59
so I think that there is good logic and reason behind having these purchasing thresholds set up as they are with the with the 01:14:07
approvals that that it set up for for us to make. 01:14:15
As you look at the policy, you can see that as AI mean Eric went over them, but you can see in the policy how they break out the 01:14:24
additional signatures that have to go on it for the increments. And so if you have any red lines for those, you would consider 01:14:30
that if you look over your policy. 01:14:36
Great. And then the last policy that we wanted to look at was potential savings in software. 01:14:44
And so if you look at the slide there. 01:14:50
We have computer software, Polaris. I don't know if we want to read through all of these or not, but I don't think it's necessary 01:14:54
unless the council wants to. The request was, can you go to every department, ask what their software is and see if there's any 01:15:00
software that they don't need. And the only one that came up that you brought up and is highlighted is the Placer AI and that's 01:15:07
the travel soft. I mean the event software. And what, what did you say was the only opportunity for if you wanted to get rid of 01:15:13
that one? 01:15:19
The only opportunity that I'm aware of is that. 01:15:26
You could use your partners, you could go to another city, you could also have it, but it would require us going over to visit 01:15:30
with them. And we use this at all of our events to track attendance and so forth. And so it's quite a helpful tool. 01:15:38
But that is the one that you can look at. 01:15:46
Or software. 01:15:51
So those were all the policies that we're going to evaluate. I mean, you can look at all of them, but those are the ones that they 01:15:53
said we might be able to make this work. We're still looking for some redundancies through our cybersecurity examination too. 01:15:58
Yeah, that's great. 01:16:03
OK. Any questions? 01:16:09
Yeah, so. So what's the difference between a purchasing agent and a department head? 01:16:13
So our purchasing agent is our finance director. 01:16:18
And then a department head would be any of our other department heads. 01:16:22
And if you look, if you look in the policy that you were given, I believe the definitions are in there. Yeah, it says that I just 01:16:26
didn't know who the purchasing agent was. And then it says up to 25 to 50,000 as a purchasing agent department and mayor or 01:16:35
designee who who is the designee? Is that like when we so we can we would have to make a motion to like when we. 01:16:44
We've had consent items recently where we make a motion to let you be the designee on certain topics, correct? And you also can 01:16:53
have a mayor Pro Tem that would act on the mayors behalf if she ever were out of town or Unsville. 01:17:00
OK. Because I understand the $200. 01:17:07
Threshold is very low, but the 25 to 50,000. 01:17:10
And and you and the mayor and the department head like that seems really high to not have any other input. Keep keep in mind that 01:17:16
that all of these expenses, especially these larger expenses are getting approved through the budgeting process by the council and 01:17:22
in the beginning and that these are simply the implementation of those. And when we're going under into a contract that is a 01:17:28
larger contract, say 150,000 or more which. 01:17:34
Isn't super uncommon with some of our larger projects. It comes back to the council, they review the contract, they approve it, 01:17:41
they assign someone to sign for that and it moves through. Sarah, we have the same comment last time and we established that in 01:17:48
policy so that the council, the governing body takes care of that and it's just administrative implementation for checks and 01:17:56
balances. I kind of I have that same thought where I feel like we do approve it's kind of this hard thing where. 01:18:03
Hmm, sometimes we approve things on the budget that are generalized, not granular conversation. And then later we find out what 01:18:12
those granular things were. We go, oh, I actually didn't really like that purchase. And so I feel like we're kind of, I feel like 01:18:20
if we could find a better balance here, there would be less concern. Like I don't want, I don't care how how much you spend on 01:18:27
office products and I don't care the day-to-day like $200. 01:18:34
Being the threshold sounds awful to me. I don't want to get into that that granule. 01:18:42
Daniel didn't work, but I think sometimes there are purchases where I'm like, oh wow, we made a $40,000 contract that I might have 01:18:47
not made, but we approved that in the budget, you know, in a generalized department that I want to invest in. And so I think that 01:18:55
before you continue, maybe the solution to what you're saying is this. What if we go back and we look at some of those purchases 01:19:02
in the last year and we see which ones were itemized, but the council visualized and if there were any that were? 01:19:10
Not itemized. Itemized that were in that amount so that if there aren't any, we can understand the policy better and if there are 01:19:19
some we can clarify the policy. 01:19:24
OK. Yeah, OK. 01:19:31
Clarification would be fantastic. 01:19:33
OK, so let's pull that together and I'll add that to my list. 01:19:35
OK. Any other questions? 01:19:42
I just wanted to say to you because I met with Mayor and Eric and Christie today and there were a lot of concerns about the budget 01:19:44
and just walking through them. 01:19:48
Where you have a big line item. It was really helpful for me today for you to break that down. And I think there's so many 01:19:55
questions from the citizens before you do the final budget if you can, because there's, you know, we talked about a few different 01:20:02
things and I said, OK, break this down for me. And you gave me, you gave me sums that equals the larger amount that made sense. 01:20:09
Right. And I feel like for the citizens to be comfortable with what's coming forward, there's there's just a lot of questions and 01:20:17
you answered a lot of my questions in a way that made sense, right? And so I felt comfortable after that. And I feel like the 01:20:24
citizens need to know that that level of understanding that you gave me today. Does that make sense? So if you can, if you can do 01:20:31
that, just break down those bigger numbers into smaller numbers so they so they make sense. 01:20:39
I feel like you'll have more support. Yeah, I agree. And I think what we can do as we have that meeting that we talked about in 01:20:46
the earlier meeting is that we can show how to find that information or what's available. 01:20:53
OK. Any other questions on that? If not phone your report. 01:21:01
All right, there's lots to report on. We, we hold off on these staff reports for a month, so bear with me. I'll try to buzz 01:21:07
through these. Our building department, Iron Gate Homes, has submitted 18 plans for single family homes in the Cottonwood 01:21:12
subdivision. One of the model homes in the Holdaway Field subdivision has received its certificate of occupancy. I think you can 01:21:18
tour that one. I think it's part of their open house. 01:21:24
The Parade of Homes House located in James Bay subdivision has also received this certificate of occupancy so it can be in Pray of 01:21:31
Homes. 01:21:35
Flag Borough has submitted construction plans for the aggregate peers required under the foundation of one of the buildings 01:21:39
located in Block 14 D in the downtown area. This will allow them to begin construction on the aggregate Piers before the full 01:21:45
building permit has been issued for the building. 01:21:51
Parks and Rec. 01:21:58
The bike tour of Utah occurred on Saturday, May 18th. The bike rodeo occurred on Monday, May 20th. Lots of cool activities that 01:22:01
have both happened and are about to happen. A vineyard. Vineyard Days is next week. Please check the Vineyard days.org website For 01:22:09
more information regarding the activities for each day. We look forward to having lots of residents out of that page. Thomas 01:22:17
joined the Parks team and as Parks Seasonal worker, so if you see an unfamiliar face. 01:22:24
Say hi. 01:22:33
Shade sales for Grove Park and Penny Springs Park have been reposted for bids. Splash pad passed the Utah County health inspection 01:22:35
so the Vineyard Grove Park splash pad is good to open up on Friday, May 24th. So you said the shade sounds of being rebbed, we're 01:22:41
not getting them. What happened? 01:22:47
The plant, just just for clarity on the scheduling, we were expecting on the previous bid that they would get installed at least 01:22:55
the post would get installed sometime towards the end of the summer. 01:23:00
And so not all is lost. Everything will be ready. It should be ready to go for next summer, but during the bidding process. 01:23:06
It, it just didn't quite make it through with the, our ability to go into contract with anyone because of not meeting certain 01:23:15
requirements of that bid process. Sure, you can name your arrows at me because I, I directed them to read it. They had a few of 01:23:23
the proposers attend the mandatory pre bid building and then the proposal they received was from somebody that didn't attend. 01:23:31
And then they had a single proposal. And so it wasn't competitive in the way that we would want it to be in Canaan at a higher 01:23:40
dollar amount. 01:23:44
And so with that anomaly, it makes sense to repost it to make sure that we get competition on the bed. So I for some reason, I 01:23:48
thought we were getting them at the beginning of this summer. Was that never the plan? Oh, that was the desire. OK, certainly the 01:23:54
desire. It just. 01:23:59
The bid process. 01:24:05
So arrows at Jamie. 01:24:07
Yes, for sure. So when I sunburns, I'm just kidding. I will say I have at least one other city clinic that's having a hard time 01:24:10
procuring state sales. So it's not an issue limited to Vineyard. 01:24:16
Just you're at the common denominator, I guess you know? 01:24:22
I'm just putting you in the hot seat and thank you for that clarification. And Jamie, thank you for helping us stay competitive in 01:24:28
our pricing. I really do appreciate that. 01:24:32
OK, so not to be missed, Friday, May 24th, this Friday the splash pad will be open and that will be open every day of the week 01:24:38
from 10:00 AM to 8:00 PM until Labor Day. 01:24:43
Parks and Rec Master Plan is underway. Public outreach is about to begin on Saturday, June 1st from 11:00 AM to 2:00 PM at Grove 01:24:49
Park. 01:24:54
Spring soccer ends tomorrow and there were over 1000 registrants for youth soccer this year, which is the biggest program we have 01:25:01
ever had by about 10%. 01:25:06
Fall soccer and flag football are are open for registration right now. 01:25:13
Parking stalls have been. 01:25:18
Repaved at Gammon Park. 01:25:21
Moving into public works. 01:25:24
The Community Gardens fence installation was delayed due to rain on Monday. Concrete is rescheduled for May 28th. Depending on the 01:25:27
concrete curing, the fence will be installed about one to two weeks after that. 01:25:33
The Robbins property. Gammon Park. 01:25:41
Is being farmed this year for an early harvest crop so that we can start with some of our projects on there with the soccer 01:25:45
fields. 01:25:49
We received the draft Water Master Plan and staff will be begin reviewing that for comments and the next step will be to complete 01:25:58
an impact fee assessment study based on the Water Master Plan. Our engineering met with the City of Orem City Engineering to 01:26:05
discuss improvements along 400 S segment by Lakeside Park. The discussions included lane realignment, pedestrian crossing, bulb 01:26:12
outs and dedicated bike lanes. 01:26:19
Orem City, Vineyard City and UDOT will work together to apply for a federal Safe Streets for All Planning design grant to improve 01:26:27
the Geneva Corridor from 1600 N. 01:26:32
All the way down to 400 S. 01:26:38
The solar powered area light will be installed again at Grove Park by the basketball court. Unfortunately, the original foundation 01:26:42
was repurposed and was determined to not be adequate to handle the connections needed for this particular life. So it will operate 01:26:49
at night and is connected via the web so that Parks and Recreation team can monitor and operate that. 01:26:56
Water Systems projects Central Utah Water continues to work along Mill Road and 400 N as part of the their Vineyard Wells 01:27:04
upgrades. Central Utah Water Public Outreach has been coordinating with Public Outreach to keep up or to keep residents aware of 01:27:11
the delays and closures due to that construction. 01:27:18
The city's water pipeline continues and nears the end. 01:27:26
City contractors have started restriping travel lanes and road markings on several streets. The streets division will also seal 01:27:31
cracks on many of the public streets and trails around the city, so watch for them out there. 01:27:38
Please be careful as you drive around those work areas. 01:27:46
As we move into spring and summer seasons, irrigation systems citywide are in full operation. If you see any broken sprinkler 01:27:50
heads, please contact the City via Report of Concern or or to the online customer service chat. 01:27:57
The city finished celebrating Drinking Water Week with many activities for residents and children. If you want to learn more about 01:28:05
conserving water, visit dnrssiteitsconservewater.utah.gov. 01:28:13
Community Development The Vineyard Beach Park was submitted to FFSL as we heard today for their review. 01:28:23
Developing We're developing a short term rental ordinance, the station area plan, meeting with property owners to find alignment 01:28:30
of the land use plan, fire station design. We're just finalizing the term sheet and preparing that for signatures. 01:28:39
City Hall. We've been meeting with contractors in other cities recently that have had construct our city halls constructed to get 01:28:48
good feedback from them and best practices and things to avoid. 01:28:55
Mill Rd. Corridor Master Plan prepping the RFP to choose a consultant, the project being managed by MAG Wayfinding Wayfinding 01:29:02
Signage Master plan, prepping the RFP to choose a consultant as well, and that project is also being managed by MAG. Economic 01:29:12
Development Strategic plan is just we're working on finalizing the draft for public review on that. 01:29:21
Site plans. The Holdaway Fields Church. 01:29:31
The Geneva Rd. management unit. There's a two-story office building and then also a Wendy's drive through restaurant. 01:29:40
And then public. 01:29:48
That's in the that's in the Geneva Rd. management unit. 01:29:50
What's that mean? Sorry, next use unit you mean over by AutoZone or O'reilly's to kind of to the north of where the McDonald's is 01:29:55
going to the north of McDonald's right now S sorry. 01:30:01
South of O'reilly's. OK, just very interesting. Thank you. 01:30:10
And then public safety, just one announcement, the Sheriff's Department held their annual awards assembly and I was able to attend 01:30:17
that with Holden and that was a great event. A couple or one of our. 01:30:24
Deputies received an award at that event and it was really and a group, yeah, it was neat to be part of that and see their. 01:30:32
The unification that that big gathering created. So I'm so glad you mentioned this. This is something that we should all run by 01:30:43
their offices and say thank you and just publicly thank you for what you guys do because it's hard and it's amazing that you do 01:30:50
it. I had the flu. I was really bummed not to be able to go, but I'm really amazing. Thank you for bringing that up. 01:30:57
Yeah, we really appreciate you. I also wanted to thank the community. I think Jacob would have done it as well if you would have 01:31:04
been here. But the flags that were put out for Officer Hoser Hoosier, sorry. That was really great that the community was 01:31:10
represented there and it didn't go unnoticed. Yeah, it was nice. 01:31:17
OK. I did have a question. Wow. OK. I mean there's like 100 things that will you e-mail that to us and then also. 01:31:25
The short term rentals ordinance, has there been change in legislation at the state that required us to change that or that just 01:31:35
kind of? 01:31:39
Well, Sammy, do you have something on that? Yeah, but I don't think there's been a change in legislation to the state. I think the 01:31:45
changes that the city has some projects coming online that. 01:31:51
Earned him to have some short term rentals. And if we don't have an ordinance in place, there's no way to regulate that, right? 01:31:57
Yes, OK. So, but we can review the policy that went through this year that probably will come back next year and see how it 01:32:03
aligns. Say that again, there was policy that came up that I don't think made it through the session, but might come through 01:32:09
interim. Yeah, I'm sure that's true. Yeah, it'd be great. I'd love to see that specifically. 01:32:16
Yeah, I will. OK. Thank you. 01:32:23
OK, let's go ahead and get to 9 point 9.1 and open a public hearing for our proposed tentative fiscal year 2024-2025 budget, which 01:32:26
you all have been waiting for. I need a motion to open the public hearing. Yes, I move to open the public hearing. Thank you, 01:32:34
Amber, Second by Marty, All in favor, aye. All right, Christy, take it away. 01:32:42
Gladly, I've been waiting all night for this. I'm excited now. 01:32:50
So I think it was very informational and I think this process is working and that as she has questions, she comes to me and as 01:33:30
U.S. citizens have questions, you go to your representative. So continue to reach out to her. And this council, if you have not 01:33:38
gone to your meeting, it's really imperative to go to that meeting and to schedule it. You will come to understand the budget 01:33:45
really well. You'll be able to ask questions and you'll be able to answer the citizens questions the more. 01:33:53
Of those meetings that you attend and take advantage of. So please attend those meetings and take advantage of them. Yes, and 01:34:00
there will be additional meetings between now and the next. 01:34:06
Sorry, no. So there will be meetings with the council and any other questions I have in the next couple weeks. So again, citizens, 01:34:15
please reach out to your council members and they can bring questions to us and we can get those answered. In line with what we 01:34:22
did with the RDA budget, I thought it might be most informative to go over the capital projects that we are planning. Again, this 01:34:29
is just a tentative plan. This obviously can change. I did want to make a note that because revenues are. 01:34:36
So my understanding is that the Public Safety Master plan is new. 01:35:18
The Parks master Plan. 01:35:25