Bookmark1
Start Position
Bookmark2
Mayor Fullmer opened the meeting at00 PM. She gave the invocation and led the Pledge of Allegiance.            PRESENTATIONS/RECOGNITIONS/AWARDS/PROCLAMATIONS1.    SourceWaterProtectionWeek-Proclamation2024-07  2.    StormwaterAwarenessWeek-Proclamation2024-08
Bookmark3
Mayor Fullmer presented and signed the proclamations.            WORK SESSION1.    DispositionofSurplusPropertyPolicyAmendment
Bookmark4
Daria Evans, living in The Villas subdivision, stated that she enjoyed the drone show for11. She expressed gratitude for staff and finding a resolution for an issue regarding a roundabout. She asked questions regarding the approval process and funding for the00 N Overpass project.
Bookmark5
Karen Cornelius, living in The Villas subdivision, expressed concern that there had not yet been a presentation on the benefits that had been gained so far from the city’s membership in World Trade Center Utah. She mentioned rumors that she had heard that the city had donated land for some unspecified drone usage. She was concerned at what she viewed as a lack of transparency regarding the city’s interactions with developers.
Bookmark6
Mayor Fullmer explained that questions raised about World Trade Center and other economic investments would be addressed in later meetings. She also stated that she was aware of an email stating the city had donated land toG for use with drones but clarified it was false and that no such deal had been made.
Bookmark7
City Manager Eric Ellis clarified that the date that was listed on the presentation of the00 N Overpass was a typo. City Attorney Jayme Blakesley stated that discussion of the Transportation Master Plan was conducted during the City Council meeting on Marchth24.              MAYOR AND COUNCILMEMBERS’ REPORTS/DISCLOSURES/RECUSALS
Bookmark8
Public Works Director Naseem Ghandour presented on the proposed amendment to the disposition of surplus property policy.
Bookmark9
Councilmember Holdaway commented on changes he believed would help make the process more transparent, including creating an audit trail for items that are thrown away.               PUBLICCOMMENTS
Bookmark10
Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE7.1AND4, STRIKING2 AND REMOVING3 FOR DISCUSSION.COUNCILMEMBER CAMERON SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFEUNTES, AND RASMUSSEN VOTED YES. COUNCILMEMBER HOLDAWAY DID NOT VOTE. THE MOTION CARRIED UNANIMOUSLY WITH FOUR VOTING.
Bookmark11
Mr. Ellisstated that consent item2 was ready if the council wanted to vote on it. Councilmember Cameron requested that a vote be postponed until she could get more information.
Bookmark12
Ms. Evans asked questions regarding the approval process for the00 N. Overpass. She was directed by the mayor to work with the staff responsible for planning the project. A discussion ensued.
Bookmark13
Mr. Blakesley clarified the origin and use of the funds that the city will be receiving.
Bookmark14
Councilmember Cameron asked for clarification on what was being agreed to as part of the resolution. Mr. Blakesley explained that this would allow the city to enter into an agreement with the Utah Department of Transportation. Additionally, he explained that it would not act as an approval for any aspect or design of the project.
Bookmark15
Councilmember Sifuentes asked for clarification on the bidding for the design work. A discussion ensued.
Bookmark16
Councilmember Holdaway expressed concern that the approval of the00 N Overpass was done outside the normal transportation process. Mayor Fullmer explained the process that was used. A discussion ensued.
Bookmark17
Motion: COUNCILMEMBER RASMUSSEN MOVED TO APPROVE CONSENT ITEM3. COUNCILMEMBER SIFUENTES SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFEUNTES, AND RASMUSSEN VOTED YES. COUNCILMEMBER HOLDAWAY DID NOT VOTE. THE MOTION CARRIED UNANIMOUSLY WITH FOUR VOTING.            APPOINTMENTS/REMOVALS1.    Appointmentsfillingseveralcommissionandboardseats.
Bookmark18
Mayor Fullmer appointed Natalie Harbin to replace Tay Gudmundson on the Planning Commission.
Bookmark19
Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE THE APPOINTMENT OF NATALIE HARBIN TO FILL THE REMAINDER OF TAY GUDMUNDSON’S TERM ON THE PLANNING COMMISSION. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFEUNTES, HOLDAWAY, AND RASMUSSEN VOTED YES. THE MOTION CARRIED UNANIMOUSLY.            BUSINESSITEMS1.    P-cardPolicy (Resolution24-27) The purpose of this report is to introduce an updated comprehensive Purchasing Card (P-Card)Policyaimedatstreamliningtheprocurementprocess,enhancingoperational efficiency, and ensuring fiscal responsibility within our organization.
Bookmark20
Finance Director Kristie Bayless presented on the proposed purchase card policy.
Bookmark21
Councilmember Holdaway asked about the monthly spending limit and if there was a way to generate a monthly spending report. A discussion ensued.
Bookmark22
Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE THE ADOPTION OF THE P-CARD POLICY, RESOLUTION24-27. COUNCILMEMBER CAMERON SECONDED THE MOTION. THE ROLL CALL VOTE WAS AS FOLLOWS: MAYOR FULLMER ALONG WITH COUNCILMEMBERS CAMERON, SIFUENTES, RASMUSSEN AND HOLDAWAY VOTED YES. THE MOTION CARRIED UNANIMOUSLY.    .      ADJOURNMENT Mayor Fullmer adjourned the meeting at54 PM.       MINUTES APPROVED ON:  October24     CERTIFIED CORRECT BY:                        TONY LARA, DEPUTY CITY RECORDER
Bookmark23
Councilmember Holdaway asked for clarification on the assertion made during public comment that the city had donated land for project involvingG and drones. This initiated a discussion regarding the rumors of the land donation, wherein Mayor Fullmer offered a more detailed explanation and reiterated that no such deal was ever offered or made.
Bookmark24
Councilmember Cameron reported on her attendance at the transportation summit. She stated that she had met with a councilmember from another city, and they had a discussion about the time frames involved with posting agendas. From this discussion she expressed that she would like to move planning commission to allow for a fulldays for agendas to be published to city council.
Bookmark25
Councilmember Rasmussen thanked the community for their attendance at the11 event. She invited residents to attend the annual Boo – A – Palooza on Octoberst.
Bookmark26
Councilmember Sifuentes reported on her time at the Utah League of Cities and Towns conference and what she learned. Additionally, she attended a tour of the Timpanogos Special Service District treatment plant and Utah Lake to see what they were doing to help support Utah Lake. She also was given a tour of the Mill Creek City offices and learned more about some of the programs being offered by their city.           STAFF,COMMISSION, ANDCOMMITTEE REPORTS No reports were given.           CONSENT ITEMS1.    Approvalof theAugust,2024, CityCouncil Meeting Minutes2.    CrossConnectionControlRequirements(Ordinance2024-12)3.   00NorthOverpassUDOTGrantFundsAgreement(Resolution2024-28)4.    ApprovalofEventFeeWaiverfor"Ethan'sSuperAngels"
I'm going to go ahead and get. 00:00:01
Today is September 25th, 2024. The time is 6:00 PM and we're going to start our City Council meeting. I'll go ahead and give the 00:00:03
invocation and lead us in the Pledge of Allegiance. 00:00:09
As I can hear, my father was so grateful for this opportunity to gather together as a city to discuss things that affect our 00:00:16
lives, and we pray that we can do so with humility and. 00:00:22
Thoughtfulness, and we pray that we can be. 00:00:30
Able to take in the feedback that we need to and come up with the plans that will bless our community for generations to come in 00:00:35
and introduce Chris Damon. All right. 00:00:40
United States of America and Student Republic for which it stands. One nation under God, indivisible, with liberty and justice for 00:00:48
all. 00:00:54
All right. 00:01:02
We have two proclamations this week. It is Source Water Protection Week as well as Storm Water Awareness Week, and if you want to 00:01:04
read those proclamations, we'll be posting them. 00:01:12
We'll go ahead and move into our work Session 3.1, disposition of surplus property policy amendment and our Public works director 00:01:20
has given this opportunity to someone else to present on. Eric, is that you? 00:01:28
No, not necessarily. Nissim called me just a few minutes ago to let me know he was going to be walking in right about now. So can 00:01:38
we move it? So we'll move it. OK, well, let's go ahead and do public comments before that. If you have something that you'd like 00:01:44
to address the council with that is not currently on the agenda, come to the podium, state your name where you're from, and we 00:01:49
will hear our public comments. 00:01:55
Do you want to do payments first? 00:02:06
No, go ahead. 00:02:13
Daria Evans. 00:02:15
Thank you for this opportunity. I get to speak tonight to you. I just wanted to. 00:02:20
Said that I enjoyed the drone show on September 11th. I watched it from my upstairs and that was great and really I thought that 00:02:26
was good. 00:02:30
I'd like to mention that. 00:02:36
I am glad that a citizen and a council member can resolve city issues. When we work together, not against each other, progress is 00:02:39
made. I have a little incident. It was a roundabout resolution, but we made it happen and so I'm grateful for that. I do have a 00:02:49
concern about consent item 7.3, if I might be able to ask a few questions on that. It's concerning the 1200 N overpass. 00:02:58
EU dot grant funds agreement. 00:03:08
Questions, OK. 00:03:11
I've heard City Council mention 1200 N and I've heard this $10 million grant coming and so I wanted to try to find more about it 00:03:14
and when this was presented. And the project area map on the on the slides say that it was presented on March 5th, 2024. So I'd 00:03:23
like to know how this happened because City Council meets on the 2nd and the fourth Wednesday. 00:03:31
And this was on the first Tuesday of the month. 00:03:40
So was there a special City Council meeting called and where are the minutes concerning this overpass that presented by the 00:03:44
transportation and I'd like to know I. 00:03:51
The project area looks like it's in Utah City. And are the developers of Utah City going to build the road to Geneva Rd. Because 00:04:01
it looks like the $10 million is just allocated for the overpass and the pedestrian bridge. So I'd like to have those questions 00:04:07
addressed tonight. Thank you. Thank you. 00:04:14
All right. Any other public comments? 00:04:21
Karen Cornelius, Premier Resident I'm still researching the first time that the World Trade Organization was brought up in the 00:04:35
minutes of a City Council meeting, and I have yet to find them. I have an e-mail to Pam, but I have not heard back from her yet. 00:04:42
But my question for the council tonight, and particularly for the mayor and the city manager is. 00:04:49
When can we, the citizens of Vineyard, expect? 00:04:58
Some sort of a report of a return on our investment. 00:05:01
That we are over a year into this and we've not heard of anything that has come to fruition for the good of the city or even even 00:05:06
in a thinking about stage. And when I look at the property across 800 known as Utah City and recall all of the promises for growth 00:05:14
and development. 00:05:23
And hopefully tax base. 00:05:32
And then I realized the only thing that has been announced is a grocery store that will be owned by the developer. 00:05:35
So my concern is we are not, we are not gathering that tax base. We do not have. 00:05:43
Well, we may have commitments, but I feel really bad that as a city and as residents who are paying taxes in this city, we are 00:05:51
left in the dark. 00:05:56
And we would expect you to have enough consideration and respect for us. Let us know how that dollar is being spent and what it is 00:06:00
returning to us. 00:06:06
Now what we can expect? There are rumors I have heard of a of us giving land to. 00:06:12
For a drone implementation of some sort over there. And our mayor is smiling. So there must be something that those of us don't 00:06:19
know and understand about it. But I am concerned that we are in the dark. These developers came to every City Council meeting to 00:06:28
sell us their bill of goods, to sell us their PID, to sell us what they wanted to have happen over there. 00:06:36
And nothing has happened other than four apartment buildings. 00:06:45
That are going to create more of a burden than anything unless we are able to increase our tax base. I was at a dinner last night 00:06:49
with some many women who have been here much longer than I have. 00:06:56
And the question came up, what has happened to the beautiful city that we were promised when we moved here? 00:07:04
So that's what I would leave you with. What has happened to that beautiful city? Where are the plans? What's going on? 00:07:11
Please share it with the residents. Thank you. 00:07:18
OK, looks like our public comments are closed. 00:07:42
Council, I think we could have a little bit of discussion on consent items that Daria mentioned if you want to, as far as. 00:07:48
Hearing from the World Trade Center and some other economic investments, we do have something coming up on one of our future 00:07:58
agendas as we've discussed. So we'll see that in the future. There was an e-mail that I received at, so the city had donated land 00:08:04
for a drone. That is not the case. In case anybody had any questions. That's the city has not done that. And if something like 00:08:11
that were to happen, it would definitely come to the table of the City Council or the RDA and you would hear about it. 00:08:18
OK, we'll go ahead and move on to our consent agenda. 00:08:25
If you notice, 7.2 was asked to be moved to a future agenda. Oh, sorry, we'll actually move back to our work session. Go ahead. 2 00:08:29
second clarification. The date that was mentioned as far as the 1200 N overpass was just a. 00:08:38
Typo. So it wasn't on a Tuesday night. 00:08:47
I I can supplement that. I went back and went to the city website and looked at the past minutes to try to figure out when it was 00:08:55
discussed. The memo references the discussion of the Transportation Master Plan and that appears to have been on the agenda for 00:09:01
the March 13th, 2024 meeting. 00:09:07
OK, thank you. So that that is will roll in that discussion and if we have anything further we can always pull that 7.3 off. So 00:09:15
we'll go back to our work session and Naseem, I will leave that to you. 00:09:21
Apologize, let me get my. 00:09:38
Slides up. 00:09:40
I know we're doing the work session for the disposal of surplus. 00:09:41
I swear. 00:09:47
All right, so. 00:10:33
Works Director, thank you for the quick pause. So this work session is for the disposition of surplus property policy amendment. 00:10:36
Just to give a quick overview, a short overview of the policy and defining various asset types of disposals. We found that there 00:10:45
was required after reviewing our surplus disposition, our disposal surplus property amendment, excuse me. 00:10:54
Policy that we currently have in place when we found out there was a kind of, it's been, I would say outdated, it's been several. 00:11:05
It's been several years and it's kind of, I would say have more. 00:11:12
OK, sorry. And it was a need for for an update to capture our needs for especially as a growing city. So on this and summary, what 00:11:22
the policy, what the amendment of the policy does is it defines some key, key terms in this policy, talks about public property as 00:11:30
a as a whole, talks about real property, fixed assets. 00:11:37
Real property being specifically about land and related interests to that fixed, fixed assets. 00:11:47
Our operational ions lasting over one year and 5000 about $5000 more usually tied to facilities as well personal property. Those 00:11:53
are items that are movable items such as vehicles and equipment, equipment to be defined as like a laptop computer and such or 00:12:00
like office chair And then the last thing. 00:12:08
The policy amendment does as well, as it updates the CDP government that defines the city current officer, In this case the 00:12:17
Finance director serves as a happy current officer. 00:12:21
So what so summary with the amendment to the policy does is it talks about disposal real property analyzed to Utah code with the 00:12:29
reference up there in regards to in terms of authorization disposal of such real property toxic and it goes off and goes further 00:12:37
and talks about significant with significant parcels are as property over one acre or. 00:12:45
Valued at at $100,000. 00:12:53
And that's at that's at the value that's correct value is currently is currently out. And then it defines the procurement officers 00:12:56
role in terms of assessing surplus property needs to ensure that you know, the needs of the property is being handled, the surplus 00:13:02
and real property is being handled appropriately. 00:13:09
Talks about public meetings being required prior to disposal of any kind of significant parcels. Non significant disposals, non 00:13:16
significant real property disposals. 00:13:22
With all the personal property procedures which is defined in the next slide and of course and the last thing goes down and says 00:13:29
the City Council can sell or lease surplus property by auction or other methods in terms of that. So this is again this is a 00:13:36
policy, it doesn't go into the nuances, but in this here specifically along to other municipalities as well in terms of this. 00:13:44
The policy amendment also further talks in regards to these goals of personal property. This here is what to see our city needs is 00:13:55
more kind of focused on what we deal with, what we deal with. I want to say a daily basis, but more, a much more frequent basis 00:14:02
than the previous slide. So it talks about personal property or property values. So the property would be $500 or more to be 00:14:09
declared surplus. 00:14:15
Before disposal talks about that, the procurement officer should will ensure that interdepartmental transfers are the first 00:14:22
option. So for example, Public Works says that we don't have need for. 00:14:28
Five monitors, 10 monitors as an example, or office chairs and such that it doesn't go directly to surplus auction that you know 00:14:36
the German officer will check the other departments such as like Parks and Rec. Do you have a need for it? Which makes the most 00:14:40
sense? 00:14:45
Then the policy further discusses surplus personal property, the handling of surplus property handling. 00:14:50
Talks about that the State Council shall go before City Council declaration before we go to to an auction. So State Council would 00:15:01
be presented with a list of properties, personal properties that's going to be declared surplus prior to going forth. 00:15:09
I've been it just goes into more to the nuances about, you know, being sold by auction, but also the business may be rejected. So 00:15:20
I understand that auction you may have reserved by saying that to build auction this off, but we won't auction it off for a 00:15:26
certain part until it must be a certain price on that. So it doesn't necessarily have to get to the highest to the highest bidder. 00:15:31
The highest bidder doesn't meet our threshold. Also, lions may be sold at a reasonable price or disposal at the procurement 00:15:37
officers discretion, for example. 00:15:42
If it goes to auction, our first procedure might go goes to auction, it doesn't get sold or then we may choose to do it something 00:15:48
else like for example like a marketplace as an example or maybe a garage sale. But it would be done at the offices. Discretion in 00:15:57
terms of which way to follow fully consumed property is this could be disposed of by the purchasing. 00:16:05
Agent discussion like purchase or with approval to purchasing an officer for example. 00:16:16
If it's items that are used fully used, an easy example would be toner ink. Toner ink is fully used. However, there's still 00:16:22
physical, there's something still physically there. So that would make sense just to dispose of it properly and according to that. 00:16:30
So we do need to talk about that. And then the last item on here is tell proceeds that will allocate, allocate shall be put back 00:16:37
into its. 00:16:44
Houses or than so for example, on your like enterprise funds, if it's the enterprise fund that goes to purchase ASAP asset and 00:16:52
it's used for that particular department division and then it's sold as solar surplus, those funds will go back into the 00:16:58
appropriate account. So if your enterprise funds buy something, we'll go into the general fund and vice versa general fund versus 00:17:05
something. 00:17:11
The proceeds won't go into an enterprise funds and then the last thing on there which doesn't happen very often, but does also 00:17:18
does happen as unique items. 00:17:22
Concrete pipes, some large something that wouldn't make sense to go through auction may bypass those procedures by council 00:17:27
notifications. So in essence, we would say we have this very unique awkward item that doesn't make sense to go to a auction. 00:17:33
However, we're choosing to do XYZ with it and but of course, council gets noise on that. And this is for items that are $500 plus 00:17:39
a value. 00:17:46
Sure, that's it. Thank you for your time and attention. 00:17:54
Are there any questions? 00:17:57
Are there any questions Online cash? 00:17:59
We can hear you. 00:18:11
OK, good. 00:18:14
I got some questions of property. 00:18:17
Go ahead, go ahead. 00:18:20
Obviously I need to 1st disclose that I work for the largest government auction service in the United States and publicsurplus.com 00:18:25
so I would never know about this policy. Scientific conflicted out, however I would comment on the policy. 00:18:32
Any of the largest auction service got the old planet or even public surplus have a free listing service that will just. It 00:18:41
doesn't matter what it is, whether even it's a downed tree. I don't know if you guys remember a year ago. 00:18:48
Salt Lake City had a windstorm, Few trees will blow down, public works will go and chop it up and they'll list them they'll 00:18:56
literally list the wood on different competing websites. So to be public surplus reductio and so I my concern is is that. 00:19:05
Across the country, it's kind of a standard that you never want to have a procurement agent set a standard for of of something 00:19:14
that were what Christy are aware of procurement department might feel his worth $500, someone might feel worth, you know, 2000. 00:19:22
And so these three services have the ability to create an auction at no cost. 00:19:31
To the city at all and to list it up for five, 714 days just to verify and allow the pre market to show that. 00:19:40
Any of the large, any of the option services do and then if it doesn't sell you have an audit trail proving. 00:19:53
30 people looked at it, 50 people looked at it and there were no bids that came in and therefore you think your hand I can show on 00:20:02
two hands. The amount of people that have been fired, whether he from the University of Utah or others where they the agents fell 00:20:08
by pay their words. There was no value. 00:20:14
You know, monitors at the University of Utah, they threw, you know, 10 to 15 monitors in the garbage. And then someone in the news 00:20:21
station finds out about it and they say, why are we throwing this away? Well, they will take off that it wasn't a valley and 00:20:28
someone else felt like it could be used. And so it's a very simple thing to just say input into the requirement that no matter 00:20:35
what service the city decides to use, that we will put it up. 00:20:42
And get an audit trail in place and if nobody's placement bid on it, then throw it away. 00:20:50
There's a lot of people that would still want that electron, but. 00:20:56
Thank you. 00:21:01
Any other comments? 00:21:02
OK. Thank you for that presentation. We really appreciate it. 00:21:05
We will go ahead and move on to our consent agenda. 00:21:10
We did have a question about 7.3 and 7.3 needs to be moved to another agenda because it is not actually done. It was accidentally 00:21:14
added to the agenda. 00:21:19
So I moved to approve consent item 7.1 and 7.4 as presented with moving 7.2 to a future or just removing it. That's just removing 00:21:29
it and then we're moving 7.3 for discussion. 00:21:38
OK, your first prime party. Can I get a second? Second. Thank you, Sarah. All in favor, aye. 00:21:48
All right. Were there any other questions from the Council on 7.3? We clarified the date for 1200 N, but was there anything else 00:21:56
that you guys wanted to answer? 00:22:02
Want to talk about? If not, oh, go ahead, Eric. 00:22:09
Apologies. It sounds like 7.2 might be actually ready. We could have Nassim clarify that, but it sounds like it is ready to 00:22:12
proceed. 00:22:17
OK. 00:22:23
I'd actually like to wait on that. OK. I'd like more time to look it over. That's OK. OK. OK. Thank you. 00:22:25
OK. Were you going to ask a question or say something? No. All right, then let's go ahead. And I need a motion for 7.3. 00:22:32
You can come up and ask your question and clarify. 00:22:42
Daria Evans Villas resident. 00:22:51
OK, I've got the March 13th 2024 minutes up. 00:22:53
And it just talks. And where did it go? 00:22:59
I'm sorry I had it here. 00:23:06
It doesn't, it does not say anything about 1200 N overpass. It just says, gives a brief description of what's happening, long term 00:23:10
planning. There's nothing specific. By Ryan Hales. Can I, can I ask you a question so I can try to answer what you're looking for? 00:23:16
Are you wondering if there was an approval for 1200 N or are you wondering where we got the funds from? I'm wondering how this all 00:23:23
came about and when it was approved. 00:23:29
And what it all entails? 00:23:37
1200 N is part of our transportation fund, so you'll be able to go and work with our staff after this meeting and find out the 00:23:40
dates and clarify those things. The road will connect to Vineyard Connector and Geneva. So that will be accomplished. And then 00:23:46
this funds was given to the funds were given to us from the state in this past legislative session, right, right. So Vineyard is 00:23:53
in charge of building this pedestrian bridge and overpass. 00:23:59
Oh go ahead. Does that include the road to the connector and the road to Geneva Rd. 00:24:06
So the way that we have, I don't believe we've made a full determination of how or where we're getting funds from or who will be 00:24:12
constructing it with the 10 million, it comes with the state, but I don't know if the developers build from there on out. Is that 00:24:18
something we can talk about today or something we'll have to clarify in the future? 00:24:24
In regards to the connecting roads from the from Geneva to the interconnector, that's typically done throughout along with the 00:24:31
development done by the developers. So developers would go and then the roadway connections and along from Geneva from when they 00:24:40
were building Geneva Road to 1200 N Australia. 00:24:48
There were any other aspect to do that would be to when you do that, the developers tend to pay for those interconnection roads if 00:24:57
if the city chooses to take take on those connections beforehand. 00:25:02
Again, I know Jimmy is here to correct me if I haven't to speak. Mr. Speaker, I wanted to. Typically, you know, the cities take on 00:25:08
the full brands of those costs as well. So will the developers reimburse for those, those roads then if we're taking it on 1st, 00:25:15
will they reimburse us for their costs? 00:25:22
On building roads, our RDA funds going to be used to help build this road since in the redevelopment area, yeah, I can't speak on 00:25:31
that. 00:25:35
So I oh, did you want to add something on your microphone? 00:25:40
Tell me whether this is helpful now or I can hold it in the. 00:25:45
Address it later, but I wanted to just frame what the approval was that was happening today. Yeah, let's, let's do that. Thank 00:25:48
you. So I don't know that I have answers to every question that you've just asked, Aria. But the item that's on the agenda today, 00:25:54
the legislature has budgeted this money. It'll be available to the city in four different tranches. It is in part for the the 00:26:00
design of the facility. 00:26:06
The road is what I'm calling the facility, but it would include the design and so some of the things you're asking I think won't 00:26:13
be known until. 00:26:17
You begin to get into the design. 00:26:22
As a general principle. 00:26:25
Developers are responsible for the for transportation impact fees that would go toward this and then they're responsible for. 00:26:28
And impact fees go to the transportation infrastructure and facilities throughout the city that would be. 00:26:37
Where them introduced in the development of the people that would be in the development puts that burden on the city. The 00:26:45
developer also is responsible for the transportation facilities that are commensurate with the impact of the development. So not 00:26:52
impact fees per SE, but if their development brings X number of people, you then look at what the bandwidth is that's needed for 00:26:59
the road, sidewalk, water, sewer, everything else they would construct that. 00:27:07
There occasionally is discussion among the city and the developer as to what exactly that is and what amount is supported by the 00:27:14
development. I don't know that those conversations have occurred. 00:27:21
On this facility, they'd be part of the design process and part of the development process, but often those things aren't 00:27:28
introduced until a certain phase of the development. So what I can have you do, as you can see, this is ongoing, but that's the 00:27:34
kind of the narrow limitations of this discussion. But if you want to meet with staff and they can talk to you about kind of how 00:27:41
we go through processes and answering any further questions you have, we can set that up. OK, Yeah. 00:27:47
I'm sorry, I just, you know, I looked and looked for this. 00:27:54
On City Council meetings and I I was at the March 13th meeting and I have nothing in my notes on it. And when I see this Ryan 00:28:00
Hales with Hales Engineering reviews some of the long range planning access points and next steps. And Josh Gibbons gives a brief 00:28:07
background that really did not answer my question as you know when this all began. So yeah, we can definitely help connect you to 00:28:14
staff to show you when things happen and how a process. 00:28:21
Works and and tell you what next steps for phasing will be. So thanks Daria. All right, I need a motion on 7.2. 00:28:28
I move to approve consent item 7.2. 00:28:39
And 7.3 point 37.3 Forgive me, we already did 7 point. Yeah, 7.3 Can I get a second? 00:28:42
Did you have more to talk about? So that was the discussion we just had with Aria, but did you have additional commentary? 00:28:55
What exactly are we consenting to? 00:29:02
The question was what is on the agenda for approval and what's on the agenda for approval is a grant agreement with you that would 00:29:11
provide the funding to the city. It's not. 00:29:16
You're not making fun of decisions on the project, but it but the money that was earmarked. 00:29:23
Or provided by the legislature is for this particular project. So I don't know that it has broad flexibility. It sound like you 00:29:29
can put it toward any transportation project. So the agreement accepts that money and then it's the usual conditions that come 00:29:36
with that acceptance between the city and Utah, OK. 00:29:43
So we're just agreeing to start the processes. 00:29:50
And accept the money, start the process, correct. And once we, once we start that process, as we discuss, we'll start to get more 00:29:54
details on what the timelines are and what the costs will be and who's paying for it. Keep in mind accepting the money isn't 00:30:00
without obligations, right? You have to care for it. You have to use it for what it's designated for. 00:30:07
There are some other requirements that come with it that are all in the agreement, but the action you're taking today is not the 00:30:15
final design of the project or approval of any aspect of the project other than the receipt of those funds. 00:30:22
And that you'll care for them for EU dot agreement and as that clarification on this might not be decided yet for the design of 00:30:29
the overpass. 00:30:35
That won't go to RFP, that'll just go to U dot or U dot request a bid. How does that work? Missing. Do you want to talk about the 00:30:42
process? Yes ma'am. So in regards to the design for the project. So the DLT does a very good job of their competitive contracts 00:30:51
specifically for consultants. So the DLT has a pre approved list of consultants that. 00:31:00
They've already got through in terms of qualifications and competitive pricing. 00:31:10
And so the city is utilizing that list that you guys are already gone through. For example, there's another dot project 00:31:14
specifically managed and done by dot for trial networks and in short? 00:31:22
The city's participating. 00:31:31
With them and selection and consultant and we're utilizing the pre approved list just like we have a pre approved planning 00:31:34
consultant list. Can I also make a comment on this? This is actually really exciting. 00:31:39
Because oftentimes. 00:31:46
By building this overpass, we're taking pressure off of 800 N for all of this new development. And oftentimes the development has 00:31:49
to come first before we can get funding or approval on big roads, bridges like this. And one of the big concerns that Vineyard 00:31:57
residents or people might have with our safety is we only have so many exits out of the city. So to be able to have funding 00:32:04
support, we're being supported by the state to have that funding. 00:32:12
Build an additional extra out of vineyard as we grow and develop is a really big deal. And so I'm really grateful for the hard 00:32:19
work that was done to get this funding and I'm excited to get the process started. That's great. So, Sarah. Yeah. So that was my. 00:32:27
I'm glad you said that, Marty, because that was that was something that I came to understand the whole purpose of this is to give 00:32:34
us another exit from the West side to the east side. So that's why it it became. 00:32:42
A bigger priority than we had some issues with four hundred 400 N so so that can't be done now but this one can be done in the 00:32:49
state was going to see that we needed that needed to be a priority for our city to give us other access to and from east and West 00:32:55
so that. 00:33:01
Yeah, that's why. Yeah, absolutely. Thank you. Well, if you guys don't have any other questions and you feel comfortable about the 00:33:08
obligations for taking on to accept this funding, let's go ahead and make that motion. Yep, go ahead, Jake. 00:33:15
Yeah. I just, I wish that we would be more educational and helping people understand that this is a very completely different 00:33:24
process than what normally happened and it's never happened before this way. So it's not a normal process in the city. The normal 00:33:31
transportation processes in our city or in any other city that you go through the Mountain Lion Association of Government 00:33:39
processes and there would be a study done and we would submit them in. 00:33:46
Center St. Engineer Road or 400 N and those would be weighted on the merits of those particular transportation programs. Sorry. I 00:33:54
think the reason why you're confused, employee and Karen is that this went through a completely different process. Meeting our 00:34:01
lobbyists is friends with the Senate President and Speaker of the House and he's able to get this into committees and able to 00:34:07
circumvent the normal transportation process. 00:34:14
And get ahead of the line to be able to do that. 00:34:21
When that happens, I can't tell you how many different City Council members from around the county called me and felt like this 00:34:24
was circumventing normal waiting of every transportation process. Is it illegal for us to hire a consultant and a lobbyist to go 00:34:33
to the legislature that is well connected to move this ahead? No, it's not easy goal, but it does set a precedent for. 00:34:42
Other cities that are larger than us. 00:34:52
That can hire bigger guns and bigger lobbyists. You'll go through and do that. And I feel like this sets of precedence of not 00:34:55
working in good faith with other transportation projects, does this alleviate? 00:35:01
Transportation on 800 N yes, but this bridge right now is going from 1 field to another field. And then I just feel like the 00:35:08
character of our city shouldn't be we need to eat first before any other city around us and that we should wait in line. 00:35:17
And then you know, because obviously this money is being taken from the state fund, right? And but yes, we are well connected in 00:35:26
our current audience. And so I just wanted to speak out against that because what will happen if in the next session every other 00:35:34
city decides to do lobbying as we do? Are we going to turn into California like that? We don't have the resources. 00:35:42
Like other cities to be able to do that. And I just don't think that our friends and other cities want us to start that that 00:35:51
precedence. So for that reason, I'll be voting against it. 00:35:55
All right. Just to clarify the process, so Jake is actually talking about something where Mountain Land Association of Governments 00:36:02
reviews regional roads. So roads that are owned by the state and regional roads. This road happens to be a local road. And every 00:36:09
year we all participate in the Mountain Land Association of Governance process where we go when we rank roads and we vote on them 00:36:16
and we go through that process together. 00:36:23
One of the state's priorities as they've been working with Union Pacific Railroad to make things efficient and safer has been to 00:36:31
create a fund for building bridges over the railroad tracks. And not only for Union Pacific Railroad, but for Utah Transit 00:36:38
Authority, which is creating a high speed transit network in the state. And one of the funds that they did was they created a rail 00:36:45
restricted fund. 00:36:53
And that works with local roads. So 1200 N is a local Rd. So it does not go through the mountain Land of Association of Government 00:37:00
process. It goes through a different process. And so this time what we did was we went through the request for appropriations from 00:37:07
the state, which is the only way that you can get rail restricted funds. And we talked about how we have this big rail project 00:37:13
happening in the city and many of the cities went for it through the same process. 00:37:20
We're really fortunate to have a contractor that works up there every day. 00:37:28
And talks about it and shares the same message at the state with the people that work at the state and have to review multiple 00:37:31
applications that come in. So that's the process that we went through. So fortunately, we still stayed in process and we worked 00:37:37
with all of the other communities in the Mac process. And then we additionally went for these funds because we have Huntsman 00:37:43
Cancer Institute coming on one side, UVU building a campus on the other side and this innovation campus that we've been working 00:37:49
with on the north side so to make. 00:37:55
Connections and allow the property owners up there to build the businesses that we are looking for is really important. If you go 00:38:01
back and you look at it, you'll see not only did we go for it, but Orem also went forward over on Center St. which we're really 00:38:09
hoping which they got and we're really hoping that they widen that street. That's a support that we all gave them as well. So with 00:38:16
that, we had a first from Amber, we had a second from Marty and I, I just need a motion. I mean, yeah, all in favor. 00:38:23
Aye aye. Any opposed? 00:38:31
OK. Thank you. All right. 8.1 is an appointment for filling Commission boards. We have a Planning Commission seat. 00:38:35
Tay Goodmanson, who served with us recently, moved on to different things. We're so grateful for her service and what she's done 00:38:48
for our community. It's really incredible. I'm putting for the name Natalie Harvind. She applied last year and again just recently 00:38:53
and. 00:38:58
We're really looking forward to her serving. I just would love a motion from the council if you can support that appointment. 00:39:04
I move to support the appointment of Natalie Urban on the planning question and that will lead to fill the remainder of T's term 00:39:16
to fill the remainder of Taste. Thank you. First by Marty. Can I get a second? She has a question. You know, Sarah, I'm not 00:39:22
exactly sure of the time. Do you know the remainder of his term? 00:39:28
We could find it. 00:39:36
Yeah, Yeah, I can look it up. Give me a minute. OK. 00:39:40
Do you want to wait? 00:39:42
OK. 00:39:45
She will actually be available to come next time when Tamar Recorder is back to square her in. At that time, it looks like she was 00:40:07
appointed originally in 2019, which her term ended in 2022. Her second appointment began in January of 2023 and will end in 00:40:13
December of 2026. 00:40:20
So that would be this new appointment would go until the end of 2026. 00:40:27
OK, can I get a second? 00:40:33
Second. OK. Second by Amber. All in favor, aye. Any opposed? 00:40:35
Sorry we didn't hear your vote, Jake. Yeah, your name. 00:40:45
Jake all the way. 00:40:50
Do you support the vote for Natalie Harbin to serve the remainder of Tay's term on Planning Commission? Thank you. 00:40:54
OK. We will move on to our business item key card policy resolution 2024-26 and Eric will be leading out this discussion. 00:41:02
Is that right? Or Christy, will you be doing it? Nobody's name is on it, but Eric looked like he was moving towards the 00:41:20
microphone, so I was like, guessing. 00:41:23
But all right, Christy. 00:41:28
Well, I was gonna show you something, but it looks like it's going crazy, so I'll have Morgan fixed that way, give you a quick 00:41:30
info. 00:41:34
OK. Is that better? Sorry about that. Tonight's pretty routine. Every city, state, county business has a purchasing card policy 00:41:40
for for cards that are issued by their entity. And tonight on the agenda, we have the opportunity to approve a purchasing card 00:41:46
policy for Vineyard employees. 00:41:53
That have a credit card that is issued by the city. The purchasing card policy just lays out what is expected of them. 00:42:00
Lets them know that it is a privilege to have a card. There are certain rules that that they have to adhere by, and if they don't 00:42:07
then there are consequences. 00:42:11
Including taking away of the card, I did notice after I reviewed it earlier that there was one change that, well, one thing that 00:42:15
needed to be added that I had not previously put in there and that's the highlighted section under 5A in regards to the returning 00:42:22
of the card if they are leaving employment. And so we did add under 5A return purchase card to finance department on your last 00:42:28
working day when leaving employment. 00:42:34
And other than that, like I said, it's pretty standard. I'm just let's the card holders know that we are a tax exempt entity that 00:42:41
they are required to let the vendors know that. 00:42:45
That they can't use the card for personal. 00:42:51
Personal expenses. And then one thing that we added on this that's important is in going to a new system, they actually have to 00:42:54
upload their receipts and have them approved electronically. And so we included in this policy that that needs to be done within 00:43:00
two weeks so that we can get the information pulled into the finance system and keep you guys as up to date as possible on where 00:43:05
we stand. 00:43:10
Is do you have any questions for me? 00:43:17
Any questions? 00:43:20
What about from Jake? 00:43:22
Sorry, transaction whenever the monthly spending limit. 00:43:29
Yes, that's $2000 total is the standard that we put on the monthly spending limit and the transaction limit is the same with the 00:43:34
system that we currently have in place. It is not possible to overspend what you're spending. When it is, it doesn't allow it. And 00:43:40
so and there are obviously instances where that amount needs to be increased and it has to be approved by the director and Eric, 00:43:47
for instance, special events and recreation. 00:43:53
When they order things for their events, for their ordering recreation jerseys for their programs, it can be well over $2000. 00:44:01
Can we just add into the policy that, I mean, I think this is awesome, we have this new system, but I'm pretty sure is what's the 00:44:09
name of the system that we're purchasing into, the software we didn't purchase into, It's part of our deal with Zions. It's our 00:44:15
Visa card and it's called Visa Send Clarity. 00:44:21
I think they have a monthly report. Can we add that to our monthly report just to see transactions? 00:44:29
We have a quarterly report, financial report. We do that on our quarterly report or you're talking, I know that the P card system 00:44:36
has a quarterly report. Can we just add that? And there's no additional work. It's just it's the ability to download and see the 00:44:43
visibility of programs. I'm not aware of that report, but I will see if I can find it. 00:44:50
If we can just add that front policy, that makes it very easy because the employees will just know that we can see every purchase 00:44:59
that they make and citizens can ask questions about it. 00:45:04
Makes it easy. 00:45:10
I guess the question would be for the Council. You could add it to a Financial Policy and kind of review things and do that at the 00:45:16
time, or I suppose you could add that stipulation now. Would you like to review it? 00:45:21
I would just like to understand better what the report looks like and just like know more about it. 00:45:28
Or at least have staff know that it really exists before you put it in the code. 00:45:34
I am not aware of the report that, but I'm sure that there's some kind of report that we can pull that showed all the expenses. 00:45:39
OK. What we could do is we could get that information together and then we could pull it back for our next discussion in October, 00:45:48
on October 9th. And in the meantime, we'll deal with this and then move forward with our discussion. One thing to mention with our 00:45:54
statement period ends on the 15th of each month. So when we're looking at months, it's going to be split and that's why the 00:45:59
importance of getting the two weeks, getting your receipts in so that we can get them pulled in. So we're usually about a month 00:46:05
behind. 00:46:11
As far as credit card transactions that you can see in the finance system because of that, OK. 00:46:17
OK. Any other questions from the council? No, if not, I just need a motion and this will be done by resolution. So it'll be done 00:46:24
by roll call. 00:46:28
I move to approve P Card Policy Resolution 2024, Dash 27 as presented. All right, I have a first by Marty. Can I get a second, 00:46:36
second, second by Sarah? Any discussion? 00:46:42
All right, roll call, Sarah. Yes, Marty. Yes, Amber, Jake. 00:46:51
All right, this brings us to some of our reports. Jake, do you have anything? 00:47:00
Yeah, I did. I don't need to go first though. That's OK. You can go first. 00:47:08
I'm kind of troubled with the answer for the 47 GI. Don't think the citizen was really saying that a drone was donated for the 00:47:14
city. But there was a, I did get to speak with quite a few different people that called me about a drone program that the city put 00:47:23
into. And I would like a brief explanation from either Eric or somebody about what what did we put into what was awarded. 00:47:31
And and and overall understanding, I mean, if it isn't a drone, I'm not saying that it was, but. 00:47:41
What were we involved in on this competitive process? Thank you. I'm glad you mentioned that. I'll go ahead and answer you. The 00:47:47
report that we got was that we put in for a federal competitive bid for some kind of drone for helicopter or drone pad for 00:47:54
helicopters called a helicopter. We did not put in for that. It also said we contracted to pay for that contract. We did not do 00:48:01
that. It also said that we donated land for a helipad. We did not do that. So the response. 00:48:09
We're not part of any of those programs. 00:48:17
And who did we contract with? 00:48:21
We didn't contract with anyone. It was a rumor that was not accurate. 00:48:26
Program that we contracted with that they were at work that. 00:48:32
No, I said that the report came in that someone thought we were part of a federal program. We are not part of it. 00:48:36
I want to talk about what did our city do in When did we do it? We didn't do those things. Is there something else you want me to 00:48:43
clarify on? 00:48:47
No. So I'm not saying that we didn't do what did we do? Let's talk about 4070. So what? What were we awarded? We weren't awarded 00:48:53
anything. This is a rumor that came up and we don't know any more than those things. 00:49:00
So there's. So what is our relationship with 47G? 00:49:08
We we have a membership of 47 G and we meet with them from time to time. 00:49:14
And, and learn from the programs that they offer and, and that's how we participate with them. They, they provide kind of an 00:49:19
economic development lens on, on UAV technology and, and. 00:49:27
Developers or other companies? Vineyards. 00:49:38
We facilitate relationships with 4070 with all of our companies and they're able to work on those programs. But we will have 00:49:46
somebody from 4070 coming and speaking to the community in the next couple of weeks. They're solidified in solidifying a date. We 00:49:53
are hoping they come next week, maybe they'll come the week after, but then you can ask more questions then. 00:50:00
So the other cities that lost this isn't true. Like there's not really no there was no need putting in for anything. 00:50:09
And there was no award for any land or attracting somebody. All these other city officials, that's just that's not true. 00:50:16
Are you talking about for a helicopter? 00:50:27
Any type of company or or drone manufacturing? Yeah, we don't. We don't know what you're talking about. I don't personally know 00:50:32
what you're talking about. I called 47 G They did not know what you were talking or what this question was regarding. You don't 00:50:36
know what they're talking about. 00:50:41
I'll, I'll double back on the information in the other cities and must be a different city. Thanks. 00:50:47
All right. 00:50:55
Great, Sarah. 00:50:58
So I went to the Transportation Summit. 00:51:02
It it was good. There was some good information there, but I actually met a lady that was from Gardner on their City Council. 00:51:07
And we talked about the. 00:51:17
The short timing of getting our agenda out. And she said that they as a mayor and council decided to change the date of their 00:51:20
Planning Commission so they could have a full 7 days to review the agenda. So I'd like us to consider that because if we could get 00:51:28
everybody to agree to move Planning Commission even to the day before council, that would give. 00:51:35
That would give him plenty of time. And then because she said they have a full 7 days from the time the agenda comes out till the 00:51:43
time they have their City Council. And it's made a huge difference for for their community. So thank you, Sarah Amber. 00:51:51
Thank you to everyone who came out to our September 11th event. It was really beautiful to hear from the diversity of people that 00:52:00
we had and then watch the community come together. Palooza will be on October 21st at 5:30. 00:52:07
It's only a 2 hour event so make sure you get there and bring your children. 00:52:14
We, I guess between this and last council, we had the URCT session. It was wonderful. I got to attend several classes learning 00:52:22
about our rapid, learning about other cities and what they're dealing with. And we talked about the missing middle of housing. I 00:52:30
learned about these and downs of City Council and. 00:52:37
There was actually a lot of really good information. 00:52:47
About how other cities are handling rapid growth just like us. I also was allowed or able to go on the Sarah and I attended the 00:52:50
TSSD water treatment plant work, but it wasn't really the treatment plant. It was more of the we got to go look at Utah Lake and 00:52:56
some of the experiments are doing and so that was really cool to see. 00:53:02
How much hard work is going into that and see all the different elected officials that were working to support Utah, Lincoln and 00:53:10
helping. 00:53:14
Flourish, I guess maybe is the right word there. There's different experiments that they're doing to see what they can do to help 00:53:19
treat the water to just create the best quality. And then we also got to tour the Mill Creek City offices and that was really 00:53:26
interesting to see what kind of programs they're putting forth and just getting to know another city and how they how they work. 00:53:33
It was, it was really cool. It was cool to see. 00:53:40
Their facility and. 00:53:47
Just their partnerships. 00:53:49
And I think that's about it. Awesome. All right. Thanks so much. I believe that's all we have on the agenda. So I will go ahead 00:53:52
and reserve. Have a great night. 00:53:57
Link
Start video at
Social
Embed
* you need to log in to manage your favorites
My Favorites List
You haven't added any favorites yet. Click the "Add Favorite" button on any media page, and they'll show up here.
* use Ctrl+F (Cmd+F on Mac) to search in document
Unable to preview the file.
Unable to preview the file.
I'm going to go ahead and get. 00:00:01
Today is September 25th, 2024. The time is 6:00 PM and we're going to start our City Council meeting. I'll go ahead and give the 00:00:03
invocation and lead us in the Pledge of Allegiance. 00:00:09
As I can hear, my father was so grateful for this opportunity to gather together as a city to discuss things that affect our 00:00:16
lives, and we pray that we can do so with humility and. 00:00:22
Thoughtfulness, and we pray that we can be. 00:00:30
Able to take in the feedback that we need to and come up with the plans that will bless our community for generations to come in 00:00:35
and introduce Chris Damon. All right. 00:00:40
United States of America and Student Republic for which it stands. One nation under God, indivisible, with liberty and justice for 00:00:48
all. 00:00:54
All right. 00:01:02
We have two proclamations this week. It is Source Water Protection Week as well as Storm Water Awareness Week, and if you want to 00:01:04
read those proclamations, we'll be posting them. 00:01:12
We'll go ahead and move into our work Session 3.1, disposition of surplus property policy amendment and our Public works director 00:01:20
has given this opportunity to someone else to present on. Eric, is that you? 00:01:28
No, not necessarily. Nissim called me just a few minutes ago to let me know he was going to be walking in right about now. So can 00:01:38
we move it? So we'll move it. OK, well, let's go ahead and do public comments before that. If you have something that you'd like 00:01:44
to address the council with that is not currently on the agenda, come to the podium, state your name where you're from, and we 00:01:49
will hear our public comments. 00:01:55
Do you want to do payments first? 00:02:06
No, go ahead. 00:02:13
Daria Evans. 00:02:15
Thank you for this opportunity. I get to speak tonight to you. I just wanted to. 00:02:20
Said that I enjoyed the drone show on September 11th. I watched it from my upstairs and that was great and really I thought that 00:02:26
was good. 00:02:30
I'd like to mention that. 00:02:36
I am glad that a citizen and a council member can resolve city issues. When we work together, not against each other, progress is 00:02:39
made. I have a little incident. It was a roundabout resolution, but we made it happen and so I'm grateful for that. I do have a 00:02:49
concern about consent item 7.3, if I might be able to ask a few questions on that. It's concerning the 1200 N overpass. 00:02:58
EU dot grant funds agreement. 00:03:08
Questions, OK. 00:03:11
I've heard City Council mention 1200 N and I've heard this $10 million grant coming and so I wanted to try to find more about it 00:03:14
and when this was presented. And the project area map on the on the slides say that it was presented on March 5th, 2024. So I'd 00:03:23
like to know how this happened because City Council meets on the 2nd and the fourth Wednesday. 00:03:31
And this was on the first Tuesday of the month. 00:03:40
So was there a special City Council meeting called and where are the minutes concerning this overpass that presented by the 00:03:44
transportation and I'd like to know I. 00:03:51
The project area looks like it's in Utah City. And are the developers of Utah City going to build the road to Geneva Rd. Because 00:04:01
it looks like the $10 million is just allocated for the overpass and the pedestrian bridge. So I'd like to have those questions 00:04:07
addressed tonight. Thank you. Thank you. 00:04:14
All right. Any other public comments? 00:04:21
Karen Cornelius, Premier Resident I'm still researching the first time that the World Trade Organization was brought up in the 00:04:35
minutes of a City Council meeting, and I have yet to find them. I have an e-mail to Pam, but I have not heard back from her yet. 00:04:42
But my question for the council tonight, and particularly for the mayor and the city manager is. 00:04:49
When can we, the citizens of Vineyard, expect? 00:04:58
Some sort of a report of a return on our investment. 00:05:01
That we are over a year into this and we've not heard of anything that has come to fruition for the good of the city or even even 00:05:06
in a thinking about stage. And when I look at the property across 800 known as Utah City and recall all of the promises for growth 00:05:14
and development. 00:05:23
And hopefully tax base. 00:05:32
And then I realized the only thing that has been announced is a grocery store that will be owned by the developer. 00:05:35
So my concern is we are not, we are not gathering that tax base. We do not have. 00:05:43
Well, we may have commitments, but I feel really bad that as a city and as residents who are paying taxes in this city, we are 00:05:51
left in the dark. 00:05:56
And we would expect you to have enough consideration and respect for us. Let us know how that dollar is being spent and what it is 00:06:00
returning to us. 00:06:06
Now what we can expect? There are rumors I have heard of a of us giving land to. 00:06:12
For a drone implementation of some sort over there. And our mayor is smiling. So there must be something that those of us don't 00:06:19
know and understand about it. But I am concerned that we are in the dark. These developers came to every City Council meeting to 00:06:28
sell us their bill of goods, to sell us their PID, to sell us what they wanted to have happen over there. 00:06:36
And nothing has happened other than four apartment buildings. 00:06:45
That are going to create more of a burden than anything unless we are able to increase our tax base. I was at a dinner last night 00:06:49
with some many women who have been here much longer than I have. 00:06:56
And the question came up, what has happened to the beautiful city that we were promised when we moved here? 00:07:04
So that's what I would leave you with. What has happened to that beautiful city? Where are the plans? What's going on? 00:07:11
Please share it with the residents. Thank you. 00:07:18
OK, looks like our public comments are closed. 00:07:42
Council, I think we could have a little bit of discussion on consent items that Daria mentioned if you want to, as far as. 00:07:48
Hearing from the World Trade Center and some other economic investments, we do have something coming up on one of our future 00:07:58
agendas as we've discussed. So we'll see that in the future. There was an e-mail that I received at, so the city had donated land 00:08:04
for a drone. That is not the case. In case anybody had any questions. That's the city has not done that. And if something like 00:08:11
that were to happen, it would definitely come to the table of the City Council or the RDA and you would hear about it. 00:08:18
OK, we'll go ahead and move on to our consent agenda. 00:08:25
If you notice, 7.2 was asked to be moved to a future agenda. Oh, sorry, we'll actually move back to our work session. Go ahead. 2 00:08:29
second clarification. The date that was mentioned as far as the 1200 N overpass was just a. 00:08:38
Typo. So it wasn't on a Tuesday night. 00:08:47
I I can supplement that. I went back and went to the city website and looked at the past minutes to try to figure out when it was 00:08:55
discussed. The memo references the discussion of the Transportation Master Plan and that appears to have been on the agenda for 00:09:01
the March 13th, 2024 meeting. 00:09:07
OK, thank you. So that that is will roll in that discussion and if we have anything further we can always pull that 7.3 off. So 00:09:15
we'll go back to our work session and Naseem, I will leave that to you. 00:09:21
Apologize, let me get my. 00:09:38
Slides up. 00:09:40
I know we're doing the work session for the disposal of surplus. 00:09:41
I swear. 00:09:47
All right, so. 00:10:33
Works Director, thank you for the quick pause. So this work session is for the disposition of surplus property policy amendment. 00:10:36
Just to give a quick overview, a short overview of the policy and defining various asset types of disposals. We found that there 00:10:45
was required after reviewing our surplus disposition, our disposal surplus property amendment, excuse me. 00:10:54
Policy that we currently have in place when we found out there was a kind of, it's been, I would say outdated, it's been several. 00:11:05
It's been several years and it's kind of, I would say have more. 00:11:12
OK, sorry. And it was a need for for an update to capture our needs for especially as a growing city. So on this and summary, what 00:11:22
the policy, what the amendment of the policy does is it defines some key, key terms in this policy, talks about public property as 00:11:30
a as a whole, talks about real property, fixed assets. 00:11:37
Real property being specifically about land and related interests to that fixed, fixed assets. 00:11:47
Our operational ions lasting over one year and 5000 about $5000 more usually tied to facilities as well personal property. Those 00:11:53
are items that are movable items such as vehicles and equipment, equipment to be defined as like a laptop computer and such or 00:12:00
like office chair And then the last thing. 00:12:08
The policy amendment does as well, as it updates the CDP government that defines the city current officer, In this case the 00:12:17
Finance director serves as a happy current officer. 00:12:21
So what so summary with the amendment to the policy does is it talks about disposal real property analyzed to Utah code with the 00:12:29
reference up there in regards to in terms of authorization disposal of such real property toxic and it goes off and goes further 00:12:37
and talks about significant with significant parcels are as property over one acre or. 00:12:45
Valued at at $100,000. 00:12:53
And that's at that's at the value that's correct value is currently is currently out. And then it defines the procurement officers 00:12:56
role in terms of assessing surplus property needs to ensure that you know, the needs of the property is being handled, the surplus 00:13:02
and real property is being handled appropriately. 00:13:09
Talks about public meetings being required prior to disposal of any kind of significant parcels. Non significant disposals, non 00:13:16
significant real property disposals. 00:13:22
With all the personal property procedures which is defined in the next slide and of course and the last thing goes down and says 00:13:29
the City Council can sell or lease surplus property by auction or other methods in terms of that. So this is again this is a 00:13:36
policy, it doesn't go into the nuances, but in this here specifically along to other municipalities as well in terms of this. 00:13:44
The policy amendment also further talks in regards to these goals of personal property. This here is what to see our city needs is 00:13:55
more kind of focused on what we deal with, what we deal with. I want to say a daily basis, but more, a much more frequent basis 00:14:02
than the previous slide. So it talks about personal property or property values. So the property would be $500 or more to be 00:14:09
declared surplus. 00:14:15
Before disposal talks about that, the procurement officer should will ensure that interdepartmental transfers are the first 00:14:22
option. So for example, Public Works says that we don't have need for. 00:14:28
Five monitors, 10 monitors as an example, or office chairs and such that it doesn't go directly to surplus auction that you know 00:14:36
the German officer will check the other departments such as like Parks and Rec. Do you have a need for it? Which makes the most 00:14:40
sense? 00:14:45
Then the policy further discusses surplus personal property, the handling of surplus property handling. 00:14:50
Talks about that the State Council shall go before City Council declaration before we go to to an auction. So State Council would 00:15:01
be presented with a list of properties, personal properties that's going to be declared surplus prior to going forth. 00:15:09
I've been it just goes into more to the nuances about, you know, being sold by auction, but also the business may be rejected. So 00:15:20
I understand that auction you may have reserved by saying that to build auction this off, but we won't auction it off for a 00:15:26
certain part until it must be a certain price on that. So it doesn't necessarily have to get to the highest to the highest bidder. 00:15:31
The highest bidder doesn't meet our threshold. Also, lions may be sold at a reasonable price or disposal at the procurement 00:15:37
officers discretion, for example. 00:15:42
If it goes to auction, our first procedure might go goes to auction, it doesn't get sold or then we may choose to do it something 00:15:48
else like for example like a marketplace as an example or maybe a garage sale. But it would be done at the offices. Discretion in 00:15:57
terms of which way to follow fully consumed property is this could be disposed of by the purchasing. 00:16:05
Agent discussion like purchase or with approval to purchasing an officer for example. 00:16:16
If it's items that are used fully used, an easy example would be toner ink. Toner ink is fully used. However, there's still 00:16:22
physical, there's something still physically there. So that would make sense just to dispose of it properly and according to that. 00:16:30
So we do need to talk about that. And then the last item on here is tell proceeds that will allocate, allocate shall be put back 00:16:37
into its. 00:16:44
Houses or than so for example, on your like enterprise funds, if it's the enterprise fund that goes to purchase ASAP asset and 00:16:52
it's used for that particular department division and then it's sold as solar surplus, those funds will go back into the 00:16:58
appropriate account. So if your enterprise funds buy something, we'll go into the general fund and vice versa general fund versus 00:17:05
something. 00:17:11
The proceeds won't go into an enterprise funds and then the last thing on there which doesn't happen very often, but does also 00:17:18
does happen as unique items. 00:17:22
Concrete pipes, some large something that wouldn't make sense to go through auction may bypass those procedures by council 00:17:27
notifications. So in essence, we would say we have this very unique awkward item that doesn't make sense to go to a auction. 00:17:33
However, we're choosing to do XYZ with it and but of course, council gets noise on that. And this is for items that are $500 plus 00:17:39
a value. 00:17:46
Sure, that's it. Thank you for your time and attention. 00:17:54
Are there any questions? 00:17:57
Are there any questions Online cash? 00:17:59
We can hear you. 00:18:11
OK, good. 00:18:14
I got some questions of property. 00:18:17
Go ahead, go ahead. 00:18:20
Obviously I need to 1st disclose that I work for the largest government auction service in the United States and publicsurplus.com 00:18:25
so I would never know about this policy. Scientific conflicted out, however I would comment on the policy. 00:18:32
Any of the largest auction service got the old planet or even public surplus have a free listing service that will just. It 00:18:41
doesn't matter what it is, whether even it's a downed tree. I don't know if you guys remember a year ago. 00:18:48
Salt Lake City had a windstorm, Few trees will blow down, public works will go and chop it up and they'll list them they'll 00:18:56
literally list the wood on different competing websites. So to be public surplus reductio and so I my concern is is that. 00:19:05
Across the country, it's kind of a standard that you never want to have a procurement agent set a standard for of of something 00:19:14
that were what Christy are aware of procurement department might feel his worth $500, someone might feel worth, you know, 2000. 00:19:22
And so these three services have the ability to create an auction at no cost. 00:19:31
To the city at all and to list it up for five, 714 days just to verify and allow the pre market to show that. 00:19:40
Any of the large, any of the option services do and then if it doesn't sell you have an audit trail proving. 00:19:53
30 people looked at it, 50 people looked at it and there were no bids that came in and therefore you think your hand I can show on 00:20:02
two hands. The amount of people that have been fired, whether he from the University of Utah or others where they the agents fell 00:20:08
by pay their words. There was no value. 00:20:14
You know, monitors at the University of Utah, they threw, you know, 10 to 15 monitors in the garbage. And then someone in the news 00:20:21
station finds out about it and they say, why are we throwing this away? Well, they will take off that it wasn't a valley and 00:20:28
someone else felt like it could be used. And so it's a very simple thing to just say input into the requirement that no matter 00:20:35
what service the city decides to use, that we will put it up. 00:20:42
And get an audit trail in place and if nobody's placement bid on it, then throw it away. 00:20:50
There's a lot of people that would still want that electron, but. 00:20:56
Thank you. 00:21:01
Any other comments? 00:21:02
OK. Thank you for that presentation. We really appreciate it. 00:21:05
We will go ahead and move on to our consent agenda. 00:21:10
We did have a question about 7.3 and 7.3 needs to be moved to another agenda because it is not actually done. It was accidentally 00:21:14
added to the agenda. 00:21:19
So I moved to approve consent item 7.1 and 7.4 as presented with moving 7.2 to a future or just removing it. That's just removing 00:21:29
it and then we're moving 7.3 for discussion. 00:21:38
OK, your first prime party. Can I get a second? Second. Thank you, Sarah. All in favor, aye. 00:21:48
All right. Were there any other questions from the Council on 7.3? We clarified the date for 1200 N, but was there anything else 00:21:56
that you guys wanted to answer? 00:22:02
Want to talk about? If not, oh, go ahead, Eric. 00:22:09
Apologies. It sounds like 7.2 might be actually ready. We could have Nassim clarify that, but it sounds like it is ready to 00:22:12
proceed. 00:22:17
OK. 00:22:23
I'd actually like to wait on that. OK. I'd like more time to look it over. That's OK. OK. OK. Thank you. 00:22:25
OK. Were you going to ask a question or say something? No. All right, then let's go ahead. And I need a motion for 7.3. 00:22:32
You can come up and ask your question and clarify. 00:22:42
Daria Evans Villas resident. 00:22:51
OK, I've got the March 13th 2024 minutes up. 00:22:53
And it just talks. And where did it go? 00:22:59
I'm sorry I had it here. 00:23:06
It doesn't, it does not say anything about 1200 N overpass. It just says, gives a brief description of what's happening, long term 00:23:10
planning. There's nothing specific. By Ryan Hales. Can I, can I ask you a question so I can try to answer what you're looking for? 00:23:16
Are you wondering if there was an approval for 1200 N or are you wondering where we got the funds from? I'm wondering how this all 00:23:23
came about and when it was approved. 00:23:29
And what it all entails? 00:23:37
1200 N is part of our transportation fund, so you'll be able to go and work with our staff after this meeting and find out the 00:23:40
dates and clarify those things. The road will connect to Vineyard Connector and Geneva. So that will be accomplished. And then 00:23:46
this funds was given to the funds were given to us from the state in this past legislative session, right, right. So Vineyard is 00:23:53
in charge of building this pedestrian bridge and overpass. 00:23:59
Oh go ahead. Does that include the road to the connector and the road to Geneva Rd. 00:24:06
So the way that we have, I don't believe we've made a full determination of how or where we're getting funds from or who will be 00:24:12
constructing it with the 10 million, it comes with the state, but I don't know if the developers build from there on out. Is that 00:24:18
something we can talk about today or something we'll have to clarify in the future? 00:24:24
In regards to the connecting roads from the from Geneva to the interconnector, that's typically done throughout along with the 00:24:31
development done by the developers. So developers would go and then the roadway connections and along from Geneva from when they 00:24:40
were building Geneva Road to 1200 N Australia. 00:24:48
There were any other aspect to do that would be to when you do that, the developers tend to pay for those interconnection roads if 00:24:57
if the city chooses to take take on those connections beforehand. 00:25:02
Again, I know Jimmy is here to correct me if I haven't to speak. Mr. Speaker, I wanted to. Typically, you know, the cities take on 00:25:08
the full brands of those costs as well. So will the developers reimburse for those, those roads then if we're taking it on 1st, 00:25:15
will they reimburse us for their costs? 00:25:22
On building roads, our RDA funds going to be used to help build this road since in the redevelopment area, yeah, I can't speak on 00:25:31
that. 00:25:35
So I oh, did you want to add something on your microphone? 00:25:40
Tell me whether this is helpful now or I can hold it in the. 00:25:45
Address it later, but I wanted to just frame what the approval was that was happening today. Yeah, let's, let's do that. Thank 00:25:48
you. So I don't know that I have answers to every question that you've just asked, Aria. But the item that's on the agenda today, 00:25:54
the legislature has budgeted this money. It'll be available to the city in four different tranches. It is in part for the the 00:26:00
design of the facility. 00:26:06
The road is what I'm calling the facility, but it would include the design and so some of the things you're asking I think won't 00:26:13
be known until. 00:26:17
You begin to get into the design. 00:26:22
As a general principle. 00:26:25
Developers are responsible for the for transportation impact fees that would go toward this and then they're responsible for. 00:26:28
And impact fees go to the transportation infrastructure and facilities throughout the city that would be. 00:26:37
Where them introduced in the development of the people that would be in the development puts that burden on the city. The 00:26:45
developer also is responsible for the transportation facilities that are commensurate with the impact of the development. So not 00:26:52
impact fees per SE, but if their development brings X number of people, you then look at what the bandwidth is that's needed for 00:26:59
the road, sidewalk, water, sewer, everything else they would construct that. 00:27:07
There occasionally is discussion among the city and the developer as to what exactly that is and what amount is supported by the 00:27:14
development. I don't know that those conversations have occurred. 00:27:21
On this facility, they'd be part of the design process and part of the development process, but often those things aren't 00:27:28
introduced until a certain phase of the development. So what I can have you do, as you can see, this is ongoing, but that's the 00:27:34
kind of the narrow limitations of this discussion. But if you want to meet with staff and they can talk to you about kind of how 00:27:41
we go through processes and answering any further questions you have, we can set that up. OK, Yeah. 00:27:47
I'm sorry, I just, you know, I looked and looked for this. 00:27:54
On City Council meetings and I I was at the March 13th meeting and I have nothing in my notes on it. And when I see this Ryan 00:28:00
Hales with Hales Engineering reviews some of the long range planning access points and next steps. And Josh Gibbons gives a brief 00:28:07
background that really did not answer my question as you know when this all began. So yeah, we can definitely help connect you to 00:28:14
staff to show you when things happen and how a process. 00:28:21
Works and and tell you what next steps for phasing will be. So thanks Daria. All right, I need a motion on 7.2. 00:28:28
I move to approve consent item 7.2. 00:28:39
And 7.3 point 37.3 Forgive me, we already did 7 point. Yeah, 7.3 Can I get a second? 00:28:42
Did you have more to talk about? So that was the discussion we just had with Aria, but did you have additional commentary? 00:28:55
What exactly are we consenting to? 00:29:02
The question was what is on the agenda for approval and what's on the agenda for approval is a grant agreement with you that would 00:29:11
provide the funding to the city. It's not. 00:29:16
You're not making fun of decisions on the project, but it but the money that was earmarked. 00:29:23
Or provided by the legislature is for this particular project. So I don't know that it has broad flexibility. It sound like you 00:29:29
can put it toward any transportation project. So the agreement accepts that money and then it's the usual conditions that come 00:29:36
with that acceptance between the city and Utah, OK. 00:29:43
So we're just agreeing to start the processes. 00:29:50
And accept the money, start the process, correct. And once we, once we start that process, as we discuss, we'll start to get more 00:29:54
details on what the timelines are and what the costs will be and who's paying for it. Keep in mind accepting the money isn't 00:30:00
without obligations, right? You have to care for it. You have to use it for what it's designated for. 00:30:07
There are some other requirements that come with it that are all in the agreement, but the action you're taking today is not the 00:30:15
final design of the project or approval of any aspect of the project other than the receipt of those funds. 00:30:22
And that you'll care for them for EU dot agreement and as that clarification on this might not be decided yet for the design of 00:30:29
the overpass. 00:30:35
That won't go to RFP, that'll just go to U dot or U dot request a bid. How does that work? Missing. Do you want to talk about the 00:30:42
process? Yes ma'am. So in regards to the design for the project. So the DLT does a very good job of their competitive contracts 00:30:51
specifically for consultants. So the DLT has a pre approved list of consultants that. 00:31:00
They've already got through in terms of qualifications and competitive pricing. 00:31:10
And so the city is utilizing that list that you guys are already gone through. For example, there's another dot project 00:31:14
specifically managed and done by dot for trial networks and in short? 00:31:22
The city's participating. 00:31:31
With them and selection and consultant and we're utilizing the pre approved list just like we have a pre approved planning 00:31:34
consultant list. Can I also make a comment on this? This is actually really exciting. 00:31:39
Because oftentimes. 00:31:46
By building this overpass, we're taking pressure off of 800 N for all of this new development. And oftentimes the development has 00:31:49
to come first before we can get funding or approval on big roads, bridges like this. And one of the big concerns that Vineyard 00:31:57
residents or people might have with our safety is we only have so many exits out of the city. So to be able to have funding 00:32:04
support, we're being supported by the state to have that funding. 00:32:12
Build an additional extra out of vineyard as we grow and develop is a really big deal. And so I'm really grateful for the hard 00:32:19
work that was done to get this funding and I'm excited to get the process started. That's great. So, Sarah. Yeah. So that was my. 00:32:27
I'm glad you said that, Marty, because that was that was something that I came to understand the whole purpose of this is to give 00:32:34
us another exit from the West side to the east side. So that's why it it became. 00:32:42
A bigger priority than we had some issues with four hundred 400 N so so that can't be done now but this one can be done in the 00:32:49
state was going to see that we needed that needed to be a priority for our city to give us other access to and from east and West 00:32:55
so that. 00:33:01
Yeah, that's why. Yeah, absolutely. Thank you. Well, if you guys don't have any other questions and you feel comfortable about the 00:33:08
obligations for taking on to accept this funding, let's go ahead and make that motion. Yep, go ahead, Jake. 00:33:15
Yeah. I just, I wish that we would be more educational and helping people understand that this is a very completely different 00:33:24
process than what normally happened and it's never happened before this way. So it's not a normal process in the city. The normal 00:33:31
transportation processes in our city or in any other city that you go through the Mountain Lion Association of Government 00:33:39
processes and there would be a study done and we would submit them in. 00:33:46
Center St. Engineer Road or 400 N and those would be weighted on the merits of those particular transportation programs. Sorry. I 00:33:54
think the reason why you're confused, employee and Karen is that this went through a completely different process. Meeting our 00:34:01
lobbyists is friends with the Senate President and Speaker of the House and he's able to get this into committees and able to 00:34:07
circumvent the normal transportation process. 00:34:14
And get ahead of the line to be able to do that. 00:34:21
When that happens, I can't tell you how many different City Council members from around the county called me and felt like this 00:34:24
was circumventing normal waiting of every transportation process. Is it illegal for us to hire a consultant and a lobbyist to go 00:34:33
to the legislature that is well connected to move this ahead? No, it's not easy goal, but it does set a precedent for. 00:34:42
Other cities that are larger than us. 00:34:52
That can hire bigger guns and bigger lobbyists. You'll go through and do that. And I feel like this sets of precedence of not 00:34:55
working in good faith with other transportation projects, does this alleviate? 00:35:01
Transportation on 800 N yes, but this bridge right now is going from 1 field to another field. And then I just feel like the 00:35:08
character of our city shouldn't be we need to eat first before any other city around us and that we should wait in line. 00:35:17
And then you know, because obviously this money is being taken from the state fund, right? And but yes, we are well connected in 00:35:26
our current audience. And so I just wanted to speak out against that because what will happen if in the next session every other 00:35:34
city decides to do lobbying as we do? Are we going to turn into California like that? We don't have the resources. 00:35:42
Like other cities to be able to do that. And I just don't think that our friends and other cities want us to start that that 00:35:51
precedence. So for that reason, I'll be voting against it. 00:35:55
All right. Just to clarify the process, so Jake is actually talking about something where Mountain Land Association of Governments 00:36:02
reviews regional roads. So roads that are owned by the state and regional roads. This road happens to be a local road. And every 00:36:09
year we all participate in the Mountain Land Association of Governance process where we go when we rank roads and we vote on them 00:36:16
and we go through that process together. 00:36:23
One of the state's priorities as they've been working with Union Pacific Railroad to make things efficient and safer has been to 00:36:31
create a fund for building bridges over the railroad tracks. And not only for Union Pacific Railroad, but for Utah Transit 00:36:38
Authority, which is creating a high speed transit network in the state. And one of the funds that they did was they created a rail 00:36:45
restricted fund. 00:36:53
And that works with local roads. So 1200 N is a local Rd. So it does not go through the mountain Land of Association of Government 00:37:00
process. It goes through a different process. And so this time what we did was we went through the request for appropriations from 00:37:07
the state, which is the only way that you can get rail restricted funds. And we talked about how we have this big rail project 00:37:13
happening in the city and many of the cities went for it through the same process. 00:37:20
We're really fortunate to have a contractor that works up there every day. 00:37:28
And talks about it and shares the same message at the state with the people that work at the state and have to review multiple 00:37:31
applications that come in. So that's the process that we went through. So fortunately, we still stayed in process and we worked 00:37:37
with all of the other communities in the Mac process. And then we additionally went for these funds because we have Huntsman 00:37:43
Cancer Institute coming on one side, UVU building a campus on the other side and this innovation campus that we've been working 00:37:49
with on the north side so to make. 00:37:55
Connections and allow the property owners up there to build the businesses that we are looking for is really important. If you go 00:38:01
back and you look at it, you'll see not only did we go for it, but Orem also went forward over on Center St. which we're really 00:38:09
hoping which they got and we're really hoping that they widen that street. That's a support that we all gave them as well. So with 00:38:16
that, we had a first from Amber, we had a second from Marty and I, I just need a motion. I mean, yeah, all in favor. 00:38:23
Aye aye. Any opposed? 00:38:31
OK. Thank you. All right. 8.1 is an appointment for filling Commission boards. We have a Planning Commission seat. 00:38:35
Tay Goodmanson, who served with us recently, moved on to different things. We're so grateful for her service and what she's done 00:38:48
for our community. It's really incredible. I'm putting for the name Natalie Harvind. She applied last year and again just recently 00:38:53
and. 00:38:58
We're really looking forward to her serving. I just would love a motion from the council if you can support that appointment. 00:39:04
I move to support the appointment of Natalie Urban on the planning question and that will lead to fill the remainder of T's term 00:39:16
to fill the remainder of Taste. Thank you. First by Marty. Can I get a second? She has a question. You know, Sarah, I'm not 00:39:22
exactly sure of the time. Do you know the remainder of his term? 00:39:28
We could find it. 00:39:36
Yeah, Yeah, I can look it up. Give me a minute. OK. 00:39:40
Do you want to wait? 00:39:42
OK. 00:39:45
She will actually be available to come next time when Tamar Recorder is back to square her in. At that time, it looks like she was 00:40:07
appointed originally in 2019, which her term ended in 2022. Her second appointment began in January of 2023 and will end in 00:40:13
December of 2026. 00:40:20
So that would be this new appointment would go until the end of 2026. 00:40:27
OK, can I get a second? 00:40:33
Second. OK. Second by Amber. All in favor, aye. Any opposed? 00:40:35
Sorry we didn't hear your vote, Jake. Yeah, your name. 00:40:45
Jake all the way. 00:40:50
Do you support the vote for Natalie Harbin to serve the remainder of Tay's term on Planning Commission? Thank you. 00:40:54
OK. We will move on to our business item key card policy resolution 2024-26 and Eric will be leading out this discussion. 00:41:02
Is that right? Or Christy, will you be doing it? Nobody's name is on it, but Eric looked like he was moving towards the 00:41:20
microphone, so I was like, guessing. 00:41:23
But all right, Christy. 00:41:28
Well, I was gonna show you something, but it looks like it's going crazy, so I'll have Morgan fixed that way, give you a quick 00:41:30
info. 00:41:34
OK. Is that better? Sorry about that. Tonight's pretty routine. Every city, state, county business has a purchasing card policy 00:41:40
for for cards that are issued by their entity. And tonight on the agenda, we have the opportunity to approve a purchasing card 00:41:46
policy for Vineyard employees. 00:41:53
That have a credit card that is issued by the city. The purchasing card policy just lays out what is expected of them. 00:42:00
Lets them know that it is a privilege to have a card. There are certain rules that that they have to adhere by, and if they don't 00:42:07
then there are consequences. 00:42:11
Including taking away of the card, I did notice after I reviewed it earlier that there was one change that, well, one thing that 00:42:15
needed to be added that I had not previously put in there and that's the highlighted section under 5A in regards to the returning 00:42:22
of the card if they are leaving employment. And so we did add under 5A return purchase card to finance department on your last 00:42:28
working day when leaving employment. 00:42:34
And other than that, like I said, it's pretty standard. I'm just let's the card holders know that we are a tax exempt entity that 00:42:41
they are required to let the vendors know that. 00:42:45
That they can't use the card for personal. 00:42:51
Personal expenses. And then one thing that we added on this that's important is in going to a new system, they actually have to 00:42:54
upload their receipts and have them approved electronically. And so we included in this policy that that needs to be done within 00:43:00
two weeks so that we can get the information pulled into the finance system and keep you guys as up to date as possible on where 00:43:05
we stand. 00:43:10
Is do you have any questions for me? 00:43:17
Any questions? 00:43:20
What about from Jake? 00:43:22
Sorry, transaction whenever the monthly spending limit. 00:43:29
Yes, that's $2000 total is the standard that we put on the monthly spending limit and the transaction limit is the same with the 00:43:34
system that we currently have in place. It is not possible to overspend what you're spending. When it is, it doesn't allow it. And 00:43:40
so and there are obviously instances where that amount needs to be increased and it has to be approved by the director and Eric, 00:43:47
for instance, special events and recreation. 00:43:53
When they order things for their events, for their ordering recreation jerseys for their programs, it can be well over $2000. 00:44:01
Can we just add into the policy that, I mean, I think this is awesome, we have this new system, but I'm pretty sure is what's the 00:44:09
name of the system that we're purchasing into, the software we didn't purchase into, It's part of our deal with Zions. It's our 00:44:15
Visa card and it's called Visa Send Clarity. 00:44:21
I think they have a monthly report. Can we add that to our monthly report just to see transactions? 00:44:29
We have a quarterly report, financial report. We do that on our quarterly report or you're talking, I know that the P card system 00:44:36
has a quarterly report. Can we just add that? And there's no additional work. It's just it's the ability to download and see the 00:44:43
visibility of programs. I'm not aware of that report, but I will see if I can find it. 00:44:50
If we can just add that front policy, that makes it very easy because the employees will just know that we can see every purchase 00:44:59
that they make and citizens can ask questions about it. 00:45:04
Makes it easy. 00:45:10
I guess the question would be for the Council. You could add it to a Financial Policy and kind of review things and do that at the 00:45:16
time, or I suppose you could add that stipulation now. Would you like to review it? 00:45:21
I would just like to understand better what the report looks like and just like know more about it. 00:45:28
Or at least have staff know that it really exists before you put it in the code. 00:45:34
I am not aware of the report that, but I'm sure that there's some kind of report that we can pull that showed all the expenses. 00:45:39
OK. What we could do is we could get that information together and then we could pull it back for our next discussion in October, 00:45:48
on October 9th. And in the meantime, we'll deal with this and then move forward with our discussion. One thing to mention with our 00:45:54
statement period ends on the 15th of each month. So when we're looking at months, it's going to be split and that's why the 00:45:59
importance of getting the two weeks, getting your receipts in so that we can get them pulled in. So we're usually about a month 00:46:05
behind. 00:46:11
As far as credit card transactions that you can see in the finance system because of that, OK. 00:46:17
OK. Any other questions from the council? No, if not, I just need a motion and this will be done by resolution. So it'll be done 00:46:24
by roll call. 00:46:28
I move to approve P Card Policy Resolution 2024, Dash 27 as presented. All right, I have a first by Marty. Can I get a second, 00:46:36
second, second by Sarah? Any discussion? 00:46:42
All right, roll call, Sarah. Yes, Marty. Yes, Amber, Jake. 00:46:51
All right, this brings us to some of our reports. Jake, do you have anything? 00:47:00
Yeah, I did. I don't need to go first though. That's OK. You can go first. 00:47:08
I'm kind of troubled with the answer for the 47 GI. Don't think the citizen was really saying that a drone was donated for the 00:47:14
city. But there was a, I did get to speak with quite a few different people that called me about a drone program that the city put 00:47:23
into. And I would like a brief explanation from either Eric or somebody about what what did we put into what was awarded. 00:47:31
And and and overall understanding, I mean, if it isn't a drone, I'm not saying that it was, but. 00:47:41
What were we involved in on this competitive process? Thank you. I'm glad you mentioned that. I'll go ahead and answer you. The 00:47:47
report that we got was that we put in for a federal competitive bid for some kind of drone for helicopter or drone pad for 00:47:54
helicopters called a helicopter. We did not put in for that. It also said we contracted to pay for that contract. We did not do 00:48:01
that. It also said that we donated land for a helipad. We did not do that. So the response. 00:48:09
We're not part of any of those programs. 00:48:17
And who did we contract with? 00:48:21
We didn't contract with anyone. It was a rumor that was not accurate. 00:48:26
Program that we contracted with that they were at work that. 00:48:32
No, I said that the report came in that someone thought we were part of a federal program. We are not part of it. 00:48:36
I want to talk about what did our city do in When did we do it? We didn't do those things. Is there something else you want me to 00:48:43
clarify on? 00:48:47
No. So I'm not saying that we didn't do what did we do? Let's talk about 4070. So what? What were we awarded? We weren't awarded 00:48:53
anything. This is a rumor that came up and we don't know any more than those things. 00:49:00
So there's. So what is our relationship with 47G? 00:49:08
We we have a membership of 47 G and we meet with them from time to time. 00:49:14
And, and learn from the programs that they offer and, and that's how we participate with them. They, they provide kind of an 00:49:19
economic development lens on, on UAV technology and, and. 00:49:27
Developers or other companies? Vineyards. 00:49:38
We facilitate relationships with 4070 with all of our companies and they're able to work on those programs. But we will have 00:49:46
somebody from 4070 coming and speaking to the community in the next couple of weeks. They're solidified in solidifying a date. We 00:49:53
are hoping they come next week, maybe they'll come the week after, but then you can ask more questions then. 00:50:00
So the other cities that lost this isn't true. Like there's not really no there was no need putting in for anything. 00:50:09
And there was no award for any land or attracting somebody. All these other city officials, that's just that's not true. 00:50:16
Are you talking about for a helicopter? 00:50:27
Any type of company or or drone manufacturing? Yeah, we don't. We don't know what you're talking about. I don't personally know 00:50:32
what you're talking about. I called 47 G They did not know what you were talking or what this question was regarding. You don't 00:50:36
know what they're talking about. 00:50:41
I'll, I'll double back on the information in the other cities and must be a different city. Thanks. 00:50:47
All right. 00:50:55
Great, Sarah. 00:50:58
So I went to the Transportation Summit. 00:51:02
It it was good. There was some good information there, but I actually met a lady that was from Gardner on their City Council. 00:51:07
And we talked about the. 00:51:17
The short timing of getting our agenda out. And she said that they as a mayor and council decided to change the date of their 00:51:20
Planning Commission so they could have a full 7 days to review the agenda. So I'd like us to consider that because if we could get 00:51:28
everybody to agree to move Planning Commission even to the day before council, that would give. 00:51:35
That would give him plenty of time. And then because she said they have a full 7 days from the time the agenda comes out till the 00:51:43
time they have their City Council. And it's made a huge difference for for their community. So thank you, Sarah Amber. 00:51:51
Thank you to everyone who came out to our September 11th event. It was really beautiful to hear from the diversity of people that 00:52:00
we had and then watch the community come together. Palooza will be on October 21st at 5:30. 00:52:07
It's only a 2 hour event so make sure you get there and bring your children. 00:52:14
We, I guess between this and last council, we had the URCT session. It was wonderful. I got to attend several classes learning 00:52:22
about our rapid, learning about other cities and what they're dealing with. And we talked about the missing middle of housing. I 00:52:30
learned about these and downs of City Council and. 00:52:37
There was actually a lot of really good information. 00:52:47
About how other cities are handling rapid growth just like us. I also was allowed or able to go on the Sarah and I attended the 00:52:50
TSSD water treatment plant work, but it wasn't really the treatment plant. It was more of the we got to go look at Utah Lake and 00:52:56
some of the experiments are doing and so that was really cool to see. 00:53:02
How much hard work is going into that and see all the different elected officials that were working to support Utah, Lincoln and 00:53:10
helping. 00:53:14
Flourish, I guess maybe is the right word there. There's different experiments that they're doing to see what they can do to help 00:53:19
treat the water to just create the best quality. And then we also got to tour the Mill Creek City offices and that was really 00:53:26
interesting to see what kind of programs they're putting forth and just getting to know another city and how they how they work. 00:53:33
It was, it was really cool. It was cool to see. 00:53:40
Their facility and. 00:53:47
Just their partnerships. 00:53:49
And I think that's about it. Awesome. All right. Thanks so much. I believe that's all we have on the agenda. So I will go ahead 00:53:52
and reserve. Have a great night. 00:53:57
scroll up