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Event transcript
All right, we're going to go ahead and start our City Council meeting. 00:00:03
It is February 26, 2025. The time is 7:36. 00:00:07
I'm going to let. 00:00:12
Jenna Ahern, come and introduce Muriel, social mail from X Factor. Who's going to talk about our strategic communications plan? 00:00:13
Thank you, Mayor. So we have not only Muriel from X Factor, we have Kyrene Gibbs from Y2 Analytics who ran our. 00:00:28
Citywide survey and built out a panel to inform the strategic communications plan. 00:00:37
So they're going to break this up into two segments where we'll talk about the survey process and then how that informs the 00:00:42
strategic communications plan. 00:00:45
And then move on to the strategic communications plan itself and what that looks like for our comms team and rolling out strategic 00:00:49
communications in the city. So. 00:00:54
Turn the time over to them. 00:00:58
Fantastic. Thank you, Jenna. 00:01:06
And thank you all for giving us a little bit of time to talk about this survey this evening. I'm going to hope that this just 00:01:08
works right away. 00:01:12
It's not going to OK. 00:01:16
We worried this might happen. 00:01:25
We conducted a. 00:01:36
Residents last summer. 00:01:39
Particularly busy in June and July. 00:01:47
In the field from June 5th to July 21st. 00:01:50
We send invitations to city residents via e-mail text message. 00:01:52
Them to participate in an online service. 00:01:59
In total. 00:02:01
Vineyard Residence. 00:02:06
Small sample size. 00:02:08
But that results in a market. 00:02:11
6.8%. 00:02:15
Discuss the survey. 00:02:20
Our main focus. 00:02:23
Research was on. 00:02:25
Communication patterns and preference. 00:02:27
Today, but we also. 00:02:32
Gathered. 00:02:35
Around key issues facing the. 00:02:37
Priorities for growth and development as this. 00:02:40
Particularly passionate. 00:02:48
See the city meeting or Expect. 00:02:50
All of that will be in an impact. 00:02:55
I've seen already we can make sure. 00:02:59
Happy to address any. 00:03:03
Via e-mail. 00:03:07
Muriel and her team. 00:03:11
What we do Q&A after? 00:03:23
Well. 00:04:20
While we wait for that, do you guys mind if we approve the consent items? 00:04:37
I'm OK with. 00:04:54
Everything but 7.4. Can you make a motion for 7.1 to 7.3? I make a motion to accept consent items 7.17 point 2 and 7.3. 00:04:55
All right, And can I get a second? 00:05:07
2nd. 00:05:09
Second by Sarah, first by Jake. Any discuss? No. All in favor. 00:05:10
Aye, aye. 00:05:14
All right, and then we will. 00:05:16
Discuss 7.4 while we wait. 00:05:18
Is there anything that you want to well actually nice seems here we're going to hold 7.4. 00:05:21
On consent and come back to it. 00:05:26
Pam, if I cause problems I apologize. 00:05:29
Let's see. 00:05:45
Do you think that we have the ability to discuss 3.2? 00:05:56
Mayor, if you're looking for things you can do, 9.2 is ratification of the settlement agreement that we already discussed during 00:06:01
the RDA meeting. 00:06:04
Excellent. Can I get a motion on that? 00:06:08
9.2. 00:06:12
This is the same settlement agreement we just did in the RDA, it just takes the confirmation by the council also needs to be 00:06:14
ratified. 00:06:17
I move to approve the settlement agreement as presented. All right, can I get a second? 00:06:21
Second Second by Sarah. Any discussion? 00:06:25
All right, I'll do it by roll call. 00:06:28
Sarah. 00:06:30
I, Brett. 00:06:31
Aye, Jake. Aye. All right. 00:06:32
Passed. Thank you. 00:06:35
Did you guys want to talk about the discussion of the Code of Conduct ordinance? 00:06:41
Yeah, or you want to go? 00:06:46
You wanted me to. 00:06:49
You go, you go, you've been leading the whole thing. All I was going to say is umm. 00:06:50
We've made a tremendous amount of progress in. 00:06:55
I know there was some concern about this being on the agenda tonight. 00:06:59
And for my part. 00:07:05
Is primarily because I really want to. We've had this assignment for six weeks and I'm really desperate. 00:07:07
Show that we can. 00:07:12
Produce. 00:07:15
And I, and I think we are. 00:07:17
And. 00:07:20
Ultimately. 00:07:21
I don't think any of us are comfortable moving forward without the full council present, even if. 00:07:23
There's potential that. 00:07:30
It could still pass, but without all. 00:07:32
Of us here. 00:07:34
I personally don't think it's appropriate for us to. 00:07:36
To move forward. 00:07:38
OK. Did you guys want to continue this? 00:07:40
Then to the next one. This is just a work session, So what I'll do is. 00:07:43
We'll close that work session and then what we'll do is can you? 00:07:47
Move. 00:07:51
Do we have a business item? 00:07:54
9.3 to the next meeting. 00:07:56
Yeah, I I just want to make a comment to update the people that. 00:07:59
Me and Brett can argue. 00:08:05
And we can get heated and go back and forth, and I think that's healthy. And I think that at the end of the day, we're neighbors. 00:08:08
And I really appreciate. 00:08:17
The relationship and also just umm. 00:08:21
When you're talking about freedom of speech. 00:08:25
It is something worth fighting for. 00:08:28
But it's also decorum and. 00:08:30
Kindness. And there's a balance between that. 00:08:33
And I respect my fellow. 00:08:36
Council member for. 00:08:39
Allowing for that. 00:08:41
And that discussion to take place. So yeah. 00:08:43
We'll move it forward I. 00:08:46
Make the. 00:08:48
Motion to move it. 00:08:51
Two weeks from today. 00:08:53
To our next regularly, regularly scheduled. Yeah, the next regularly scheduled. 00:08:55
Council meeting. Council meeting. OK, thanks. We have a first by Jake. Can I get a second, second, second by Brett? All in favor, 00:09:00
aye. All right. That ones moved. 00:09:05
And we're up. 00:09:10
OK. 00:09:12
A few key takeaways up front and then we'll get into a little bit more of the. 00:09:19
But overall, I think it's. 00:09:24
Are interested in hearing more? 00:09:27
Majority of residents. 00:09:30
Like to receive either much more. 00:09:33
A little more communication. 00:09:35
And we have. 00:09:38
Pretty sizable following on social media already 32% of residents. 00:09:40
Follow the city's Facebook account. 00:09:44
27% of. 00:09:46
Currently followed or. 00:09:48
Followed this Instagram account. 00:09:51
And social media seems to be the primary way that residents are getting information about the city. 00:09:52
You have been your. 00:09:59
The city's account. 00:10:00
Or just other social media accounting? 00:10:02
That keep them informed about what's going on in the city. 00:10:04
Word of mouth is the second most common. 00:10:08
Decided suggesting that there is a lot of communication circulating that isn't necessarily. 00:10:12
Within the cities. 00:10:17
So definitely an opportunity to engage with residents more directly and proactively. 00:10:20
We did have a majority of residents indicate that they would prefer to receive direct e-mail updates from the city. 00:10:25
To have a. 00:10:31
Information about. 00:10:33
Events, services, etc. 00:10:35
We asked residents. 00:10:37
Experience with the city. 00:10:39
As well and found that few. 00:10:42
Had visited the city's website. 00:10:44
Most of those visitors to the city. 00:10:47
Site finds the city. 00:10:49
Find the website, fairly easy to navigate. 00:10:51
Overall, expressing positive feelings. 00:10:54
For those who felt that it was difficult to find. 00:10:57
A little bit of a deep dive into. 00:11:01
Pieces of information could be. 00:11:04
More readily. 00:11:06
For the most part. 00:11:09
Are visiting the website. 00:11:11
To seek information about. 00:11:12
So really engaged resident. 00:11:15
Looking for more? 00:11:18
Direct communication. 00:11:21
Overall, as we mentioned, the majority of residents, 58%. 00:11:25
Suggest that they would like to receive some degree more communication. 00:11:31
And that's true regardless of. 00:11:35
In the city, so we were interested in seeing if. 00:11:39
Perhaps there was a little. 00:11:40
Of a recency by. 00:11:43
We have folks who were. 00:11:44
Moving in, who were? 00:11:46
Particularly engaged. 00:11:47
Or folks who have been here for a long time. 00:11:49
Plugged in than others and a majority of residents across. 00:11:51
Are indicating that they would like to see. 00:11:55
The sources of communication that they're currently relying on, as we mentioned. 00:12:03
Social media is sort of at the top. 00:12:07
The list here we're looking at a statistical tie between those first two for social media and word of mouth. 00:12:09
And then emails from the city comes in. 00:12:16
Third most frequent source of information. 00:12:19
You can see though that gap between. 00:12:21
The current source of information and preferred. 00:12:24
When residents are asked. 00:12:28
Select only one channel for. 00:12:30
How they would prove? 00:12:33
Emails are the most popular. 00:12:35
Helping direct residents to. 00:12:39
E-mail subscriptions that might be applicable. 00:12:42
Finding those opportunities. 00:12:45
More proactively intervene. 00:12:47
We have 32% of residents who follow the cities Facebook. 00:12:53
Who follows the Instagram? 00:12:59
And overall we have. 00:13:01
Decent share of residents who feel that the social media accounts are. 00:13:04
At least some degree. 00:13:08
Looking at the top two boxes. 00:13:10
For their 56% of residents who follow the city on Instagram. 00:13:12
Feel that the information that they received there, the updates that are available are extremely or very useful. 00:13:16
Facebook is a little. 00:13:22
Useful for those. 00:13:24
Who say that it's extremely or very? 00:13:29
With a large share of residence or. 00:13:30
In the middle there. 00:13:32
Very few residents though saying that. 00:13:35
These social media channels are not. 00:13:37
Certainly something. 00:13:42
At city website you. 00:13:52
But among those who have. 00:13:58
We're looking at a large share of residents who are seeking information about events or programs. 00:14:02
Seeking information about city. 00:14:08
Common driver to the website. 00:14:11
You were residents who are turning to the website to pay a bill. 00:14:16
Or seek. 00:14:20
Some sort of support or programs and reason? 00:14:21
None of our respondents were. 00:14:26
When we look at residents attitudes about. 00:14:31
We have 51%. 00:14:35
To friends and neighbors as a. 00:14:39
For information. So positive evaluation there. 00:14:41
53. 00:14:46
So again, among those visitors, it is a valuable. 00:14:50
We're a little bit more divine. 00:14:53
As to the overall organization or how easy or difficult it is. 00:14:55
Some of the things that residents. 00:15:01
City Council meetings. 00:15:05
And notes looking for specific items in city code. 00:15:07
Looking for a trash pickup calendar? 00:15:10
And then sort of an overarching theme. 00:15:12
We had one resident say that it's not particularly. 00:15:15
Upcoming event. 00:15:19
When you're not sure what. 00:15:23
So thinking about how best to. 00:15:27
Cater to these residents, direct them to the right places on the website. 00:15:30
That is the quick. 00:15:38
Overview of the community. 00:15:40
And I'll send the full. 00:15:43
Any questions about other issues that we discussed? 00:15:46
To get to the communications plan itself. 00:15:53
Thanks. 00:15:57
And thank you, Mayor and Council, for. 00:15:59
So, as the mayor mentioned. 00:16:10
We have been working. 00:16:13
Communications Plan. 00:16:17
It's been a pleasure working with your staff over the past year. 00:16:19
To make this happen. 00:16:21
Just a little bit about X Factor. 00:16:23
We are a homegrown Utah based. 00:16:26
Live right here in Utah. 00:16:30
And we do a lot of work. 00:16:33
For the client similar to yours. 00:16:34
For the past 7 minutes. 00:16:37
Done a number of. 00:16:40
Including the development of a strategic communications plan. 00:16:41
Back we help pleasant. 00:16:45
Which they were able to. 00:16:51
Enact successfully. 00:16:53
So we've we've been here, we're here local. 00:16:55
We also have for the. 00:17:01
Last five years run all the communications. 00:17:02
So just really briefly in terms of our process and the development of a strategic communications plan. 00:17:11
We asked Kyrene to present first. 00:17:16
As a best practice. 00:17:20
We were able to conduct that science. 00:17:22
Fielded representative service. 00:17:24
Of your residence. 00:17:26
To get. 00:17:28
You know a good understanding of their preferences when it came to communication with the city. 00:17:29
And that's really a gold standard. It really helps to inform the development. 00:17:34
We saw here on the agenda tonight that you also have. 00:17:39
Where you'll be hearing a presentation on the Parks and Rec plan. 00:17:44
Well, similar to a Parks and Rec plan. 00:17:47
Again, a communications plan. 00:17:51
That will really impact. 00:17:52
To execute going forward. 00:17:55
So in terms of our process, we conduct that research. 00:17:59
Quantitatively, sometimes we'll also conduct situational assessments. 00:18:03
To garner qualitative feedback as well. 00:18:09
And then we also kind of open the hood on the analytics for any digital platforms that we. 00:18:13
Including the back end of the. 00:18:18
Media just. 00:18:21
See trends and themes. 00:18:22
That can help to inform again. 00:18:25
We then go to establishing goals and measurable objectives. 00:18:29
What are the overarching goals that we're hoping to achieve? 00:18:33
With implementing this. 00:18:38
And then how do we measure success? 00:18:40
What does that look like? 00:18:42
In this day and age of digital communications. 00:18:44
There's a lot of ways that we can measure. 00:18:47
Then we go to the extent of identifying audiences. 00:18:50
And in your community, you know them well as elected officials. 00:18:53
Right, your residence. 00:18:56
As your key strategic partner. 00:18:58
But not every. 00:19:02
Will resonate with every single. 00:19:03
So, you know, identifying who those key audience groups are. 00:19:07
What messages resonate with them? 00:19:12
Is critically important. 00:19:14
To make sure. 00:19:15
Your city efforts are successful. 00:19:16
Your, you know, relationship building with your. 00:19:19
We then develop implementable strategies and tactics and these are the bread and butters that a lot of clients go immediately to. 00:19:24
Oh, we have a crisis, we need to get a press release out. 00:19:30
That's a tactic. Taking a step back and saying, OK, what is the full strategy here? 00:19:36
What are we hoping to accomplish? 00:19:40
Which audiences do we need to talk to and what are the messages? 00:19:41
And that's just as an example. 00:19:48
And then, you know, going back through creating a technical. 00:19:50
Really puts kind of. 00:19:55
You know those tactics to. 00:19:57
Kind of plans out. 00:20:00
Execute. 00:20:03
And then constant reevaluation. 00:20:04
This piece, of course, is to be clear. 00:20:07
We've encouraged your staff to do going forward as they. 00:20:09
I want to just note that we also took a look at the city strategic plan. 00:20:14
To make sure that. 00:20:17
So in conducting. 00:20:25
Analysis. 00:20:28
Identified based on service. 00:20:29
I've bulleted just a few high level ones here. 00:20:43
I won't read them all. 00:20:46
But I would say some common themes for this. You have a very engaged and active community. 00:20:48
But it does come with challenges, right? And making sure that you're open and transparent. 00:20:55
In communicating with. 00:20:59
With your community. 00:21:01
So the primary goal we identified for the communications plan. 00:21:06
Is engaging residents. 00:21:10
Social Cohesion. 00:21:16
I mean, we've all just been through collectively, you know, a major once in a. 00:21:18
Social Cohesion. 00:21:24
Right and. 00:21:27
It feels like that was yesterday. 00:21:29
Some days it feels like it. 00:21:31
But being able to build that? 00:21:33
With your community. 00:21:36
Is critical, and I think you're doing a really. 00:21:38
A secondary and supportive goal. 00:21:41
Is to proactively inform key audiences to improve. 00:21:43
Public's perception of. 00:21:47
Attract economic opportunity that ultimately. 00:21:49
Quality of life and well-being. 00:21:52
And strengthen partnerships strategy. 00:21:54
Again, I'm just kind of hitting the highlights here. Obviously there's a. 00:21:58
Documents and plan that goes. 00:22:01
With this. 00:22:03
Measurable objectives. I would just say the way we approach these are that we want them to be. 00:22:04
Achievable and reasonable. 00:22:10
You know, somewhat ambitious. 00:22:12
We want them to be time bound. 00:22:14
So that we're looking at specific. 00:22:17
Reflective of the strategies and tactics identified in the plan. 00:22:20
So that we can make sure. 00:22:23
That the plan. 00:22:25
So again, for audiences. 00:22:32
You know, I've already kind of spoken to this. 00:22:34
We do have segmented audiences identified in the plan. 00:22:37
Each of those audiences. 00:22:41
Some high level messages I wanted to just. 00:22:44
Are these key themes? 00:22:47
Vineyard is a welcoming community that provides. 00:22:49
Excellent quality of life for its residents. 00:22:52
You guys are currently undergoing a. 00:22:54
So. 00:22:58
Your unique identity. 00:22:59
New opportunities. 00:23:01
Vinegar conducts its work in an open and trans. 00:23:03
Manner ensuring that. 00:23:06
The public has meaningful opportunities to provide. 00:23:07
Decisions. 00:23:10
You know, I've heard that repeated here tonight during your RDA meeting. 00:23:12
Member Holdaway. I mean, you kind of. 00:23:17
You know, emphasize this point, and I think it's such a good one. 00:23:19
Try to reflect that in the place. 00:23:22
You know, and growth not for growth sake, but you know strategically. 00:23:25
You know, fighting those key and intentional opportunities. 00:23:29
So strategies and tactics and. 00:23:35
To kind of highlight. 00:23:39
Of the key strategies identity. 00:23:40
Really appreciate that. 00:23:54
Also strengthen that sense. 00:25:08
City leadership into the. 00:25:17
To assess current communication efforts, identify those gaps. 00:25:18
And develop these strategies and tactics, so to begin with one of our key recommendations. 00:25:23
Was the development and implementation of the communications policy. 00:25:29
One that ultimately just ensures that clear, consistent and timely communication across all city channels and platforms. 00:25:34
Are consistent. 00:25:43
And this policy is really designed to help provide a baseline of what that looks like and to improve that information access 00:25:46
between residents and the city, making sure that residents receive timely updates about things like. 00:25:53
City services, events, emergencies. 00:26:00
So just expanding on the strategies and developing this communication. 00:26:04
Policy one of our. 00:26:08
Primary focuses has been maximizing your case's current. 00:26:12
Utilization of the platforms that you use. 00:26:15
So whether that's social media? 00:26:17
Your newsletter that you use in via e-mail website and making sure that we enhance that outreach and engagement so. 00:26:21
And that's why again. 00:26:29
You'll see as you go through. 00:26:30
This. 00:26:33
The entire document, but a lot of our strategies and tactics kind of revolve around the effective use of digital communication 00:26:35
tools. 00:26:39
Again, just including the social media, your guys newly developed Vineyard City app. 00:26:44
For example, and even the dedicated work of your guys is. 00:26:48
Hired full-time digital media specialists. 00:26:53
Which we've outlined. 00:26:57
So. 00:26:58
Yeah, these again just we wanted to help outline in every single strategy and tactic. 00:27:00
Identifying what tools to use, best practices, emphasizing things you know, your bread and butter elements like strategic 00:27:05
planning. 00:27:09
Consistent messaging. 00:27:14
Proactive community interaction and then, you know, helping to guide. 00:27:16
Or establish guidelines of what that looks like for the City side and also the resident side to make sure that there is fair, 00:27:20
clear and transparent communications for on. 00:27:25
On all sides. 00:27:30
Umm, so I won't go through all of these because it is a little lengthy, but again, these are just. 00:27:32
Some of the high level highlights that you can kind of go into the nitty gritty, but we wanted to make sure that these strategies 00:27:38
aligned with Vineyard City's commitment to communication and transparency. So with this framework in place, we really hope that 00:27:43
Vineyard will be able to use it. 00:27:47
To and be more well positioned to communicate more effectively with their. 00:27:53
With the residents and help foster that relationship of. 00:27:58
Umm, connectivity and. 00:28:02
Inclusiveness. 00:28:04
Again, we're happy to answer any questions regarding the plan. 00:28:06
Or any specific strategies or about the survey itself so. 00:28:10
Thank you. Excellent council. Do you have questions? 00:28:15
I just like hearing the results of the survey. I think that's. 00:28:31
That gives us a lot of information that's useful, so thank you. 00:28:33
You're welcome. 00:28:37
Again, I can't wait to dig into the details more. 00:28:38
OK, I would like the raw data. 00:28:42
Of it. 00:28:46
You said the sample size was only 206. What was the population that we? 00:28:48
Put into the calculation. 00:28:52
More than that. 00:28:55
Yeah, so the the city population as a whole or the adult population of the city was our sampling frame. So households were 00:28:58
randomly selected, but. 00:29:03
The our total. 00:29:09
Invitee list from that random sample of residents. 00:29:12
Was somewhere in the realm of. 00:29:17
3000 individuals. 00:29:20
So we sent it out to 3000 at 2:06. So we're confident level was 9090 at a 95% confidence level. We have a margin of error of about 00:29:23
6.8 percentage points. That's correct. 00:29:28
3000. 00:29:35
OK, I. 00:29:36
This isn't more for you, but. 00:29:38
In my experience, a city has an identity of. 00:29:41
Using full service like you guys to. 00:29:45
Go and use and I did notice that you guys used Qualtrics, which is great. It's called the best platform in the industry right now. 00:29:49
So it's very safe. 00:29:52
Worked for them, they're good company. 00:29:56
But at the same rate. 00:29:58
It's kind of like we're a railroad where we pay for professionals to go. 00:30:00
And do it and buy the highest and greatest and do full service. 00:30:05
Yeah, we have. 00:30:09
Qualtrics and you guys didn't use our platform, you used yours. 00:30:11
So it's like we have both going. 00:30:15
And then we have like Google Forms or whatever. And so it's like we paid $86,000 and you guys didn't use our platform, you used 00:30:18
your own. 00:30:21
And that's kind of a waste where I see. 00:30:25
From the budget, right, That has nothing to do with you. 00:30:28
My other. 00:30:32
And. 00:30:35
We either got to use it or not. 00:30:37
My other though is that identity between full service or DIY cities do struggle with in terms of where they are. 00:30:41
Are you training our staff? 00:30:50
To do full service and use Qualtrics? Or is that a different? Is that the onboarding of Qualtrics? 00:30:52
You guys don't do that. 00:30:57
So you're not. 00:30:58
You're not training our communications department of how to do your job. You guys will always continue to do it. 00:30:59
We are full service survey researchers. We conduct the survey with. 00:31:04
Statistically rigorous and methodological best practice standards. That's not something we expect your staff to be experts in. 00:31:10
So as far as the Qualtrics onboarding goes, that is entirely within the realm of that software service provider, not a research 00:31:17
provider. 00:31:22
Right. And in October of. 00:31:27
2023. 00:31:31
That was actually my thing, as I said. 00:31:34
We're going to hire someone. I mean, you guys are. What you do is incredibly hard, being a data scientist, and we're buying a data 00:31:37
scientist software. 00:31:41
And it was like, we're going to hire someone that would be capable to be able to train and upload that. 00:31:46
And I knew that you guys were on our agenda or on our budget. And it was like. 00:31:50
So which one are we? Are we doing hiring a professional? Are we? 00:31:55
Are doing it and so. 00:32:00
It's nice to know we're using a great company for both though. But it's an identity thing. 00:32:02
The other thing though, that I'd like to bring up about. 00:32:06
Our communications department. 00:32:09
And it's something that I I disagree with. 00:32:12
Wholeheartedly in terms of speech and I think. 00:32:14
It's a good time to voice this. 00:32:18
Because you you mentioned threat. 00:32:20
Of misinformation. 00:32:23
Information is based off of the. 00:32:25
Point of view of, you know, the person that's experiencing it, right? 00:32:28
I know many people feel that. 00:32:33
I spread misinformation other people feel like they spread. 00:32:35
Information, right? 00:32:39
My issue is on the communications staff. 00:32:41
Is that our communications is under the direction of our mayor. 00:32:44
And uh. 00:32:48
Our policy. 00:32:49
As a council, I'd love to hear the wisdom. 00:32:52
When does the mayor speak for the city without authorization, especially with political fights and arguments? 00:32:55
There's many things that are on our city website right now. 00:33:01
That are against me and they're on city website right? 00:33:04
And so it is are we speaking as a city that. 00:33:08
Officially and is that the communications that the city is? 00:33:12
Negatively talking and spreading. 00:33:15
What they believe is real information or not. 00:33:17
And I believe that needs to be delineated in a. 00:33:20
Communications Policy. 00:33:24
And when you guys do that, do you recommend a vote of the Total Council to establish that truth? 00:33:27
So I'm going to point. 00:33:33
Point of order for a second, I think that this plan in specific. 00:33:34
Is to direct. 00:33:39
Staff as to when it's talking about factual versus non factual, it's going to be talking about something like. 00:33:41
Do we service HOA lines versus we service public roads when we're doing snowplows and making sure that? 00:33:49
People who think we're supposed to be plowing a Rd. 00:33:58
That is actually not under our jurisdiction is then clarified and disseminated to the right audience. 00:34:01
Because we're talking about something that feels like it relates to this but doesn't relate to it, I'm going to delineate it and 00:34:07
just let Eric respond to it. And then we need to move on to. 00:34:12
Back to this particular item, just knowing that. 00:34:18
I think the things you're wondering about are different and not connected. And I would say one more thing right before Eric. 00:34:21
Even though. 00:34:30
The. 00:34:31
Budget. 00:34:33
Item is under my. 00:34:34
Office. 00:34:38
Jenna reports to Eric. 00:34:40
In Eric and Jenna run communications. So if you're seeing something that. 00:34:42
Doesn't make sense to you? 00:34:47
Please bring it up with Eric and Eric will work with Jenna on it and you can resolve your issue in the same way that you do each 00:34:49
department. 00:34:54
Eric, go ahead and clarify the point. 00:34:59
That you I was just gonna point out that it our intent is not to be driving politics on the city's website. 00:35:02
And so if there's particular issues, Jake, that you find concerning that are seem to be aimed at you? 00:35:08
We're happy to clarify our point is to be providing objective fact. 00:35:14
To residents regarding whatever the issue is that there may be some. 00:35:19
Confusion or? 00:35:24
Or misinformation that may be in the realm of social media. 00:35:25
So it is not to be. 00:35:29
Weighing in on on one council member's. 00:35:31
Political view over another council. 00:35:34
To respect the time of the people who are presenting before us, let's keep our items specifically to this plan and not deviate 00:35:37
from it and then? 00:35:41
We can have any further discussions. Well, it was just a communications master plan. 00:35:46
What is that? And right now it's been. 00:35:51
I don't see, OK, if you say, hey, there's really no big difference. There's been multiple times this year where. 00:35:55
The city speaks to. 00:36:00
A reporter and makes a comment and I read that and I go the city is officially speaking. 00:36:02
As if this is the officially from the Council. 00:36:10
And I've never heard of this, and it's a political disagreement. So let me explain. My point of order is so critical here. Hold 00:36:13
on. Let me explain why point of order is so critical here. 00:36:18
They would not be over. 00:36:24
How our social media policy. 00:36:26
This is not a social media policy. 00:36:29
#2. 00:36:32
Communications, hold on. 00:36:34
If you were talking about whether or not any duties under my office needed to be reviewed, that is something that would be outside 00:36:36
of this discussion #3. 00:36:41
This specifically is to give opportunities for staff to follow. 00:36:47
A plan. 00:36:52
That is talking more about the things that I just expressed to you, which are. 00:36:53
Things that we implement as. 00:36:58
A city. 00:37:01
Policies that were implemented by the City Council. 00:37:02
And they can only work within the realms of. 00:37:06
Those things that were done if you wanted anything to be done differently. 00:37:08
It would fall outside of this plan. 00:37:13
This strategic plan. 00:37:15
Goes on what is currently adopted. So if you have any questions about what's currently in this process or plan. 00:37:17
Go ahead and speak about it. Otherwise I'm going to call point of order. 00:37:25
On the item. 00:37:29
Would you like me to speak to that briefly? 00:37:31
Yeah, I would say misinformation is something that we identify regularly. 00:37:33
With our clients just in this day and age. 00:37:38
It's not to. The intent is not to single out anyone individual. 00:37:41
But to recognize the reality that we're currently in with so many different social media platforms and. 00:37:45
You know algorithmic level, you know curated content. 00:37:52
So that you know one individual's feed. 00:37:57
Could be fundamentally different than another individual social media feed and the way they digest that information. 00:38:00
Our recommendation identified in the plan is to make sure that overtime. 00:38:05
The city and your official platforms, whether it's the website or social media accounts. 00:38:10
Becomes that point of truth that residents can trust. 00:38:15
Right. So that they keep coming back to you to say, is that road plowed? 00:38:20
What about my water? My water just turned off. 00:38:26
You know, did I get a text message from the city that I can trust with that information? 00:38:29
So those were our recommendations and it's something that quite frankly a lot of cities, counties. 00:38:34
You know, struggle with. 00:38:40
Well, and then that's where you want to stay. You want to stay independent. And if there's a disagreement, like I speak for 00:38:42
myself, the mayor speaks for herself and we don't use official. 00:38:47
Websites or Facebook or even respond to. 00:38:51
News articles as the city, but. 00:38:56
This is also getting off track. 00:38:59
Not just a good communications, Matt, we're talking about the communications master plan. 00:39:01
I would I would point out that. 00:39:06
This discussion is exactly why we need to continue the work on the court. 00:39:08
Code of conduct. 00:39:13
Yeah, I'm good there. I just wanted to, I didn't know if this ventured into that. OK. Thank you so much. Thank you for coming. 00:39:15
Thank you for the good work that you've done together. Thanks to our team who worked with you guys. We really appreciate it. 00:39:20
All right, have a great night. 00:39:26
All right, we'll go ahead and move on to our Parks and Recreation Master Plan and impact fee study. 00:39:28
Good evening, Mayor Council. 00:39:40
And Attorney Blakesley. 00:39:42
So for the public, if they don't know who I am, my name is Brian. I'm the parks and rec director for Vineyard. 00:39:47
I've been in my position about two years and. 00:39:52
Been here with the city for about 6 1/2 years and I I love Vineyard. 00:39:56
So tonight for this work session, we want to present a draft of the Parks and Rec Master Plan. 00:40:01
And we have a few questions for you. Want to get your feedback? 00:40:08
Umm, we have a. 00:40:12
Public hearing. 00:40:15
On Wednesday. 00:40:17
Next week before the Planning Commission and then we also have a public hearing. 00:40:18
Before you and two weeks from now, so. 00:40:22
Our plan is to implement the feedback we get from you. 00:40:26
Before we meet with Planning Commission on Wednesday. 00:40:29
The purpose of the master plan. 00:40:33
Is to provide a vision and guide for what our current inventory is. 00:40:35
Within Vineyard and then identify. 00:40:39
Recreation and park amenities that are necessary to be built over the next 20 years. 00:40:42
Umm, just to help me our local needs based upon public feedback. We've had a lot of. 00:40:50
Public feedback opportunities. 00:40:57
And then it's also backed up by national standards from the National Parks and Recreation Association. 00:41:00
And then tagged with that is an impact fee analysis study. 00:41:06
So. 00:41:12
Tonight, we'll start by having. 00:41:13
Presentation of the plan and then. 00:41:17
We'll go to the impact fee analysis following that. 00:41:21
But just to do a brief intro. 00:41:23
So our consultants for this project have been CRSA and MG BNA. 00:41:26
CRSA is the consultant the Vineyard City. 00:41:33
Worked with for. 00:41:37
The fire station. 00:41:40
So that was super awesome. 00:41:42
But I'd like to go ahead and invite Laura Smith with CRSA up, as well as Saxon Peterson with MGB and A. 00:41:45
To present the plan to you and then following their presentation, turn the time over to Lee Johnson from Zions Bank to show you 00:41:51
the impact fee analysis. 00:41:57
Thank you. 00:42:06
Let's see. Click Share. 00:43:00
Plug in a button. 00:43:04
Just waiting, OK? 00:43:09
Do I need to pick one of these? 00:43:12
Potentially. 00:43:15
Oh, great. OK. 00:43:17
All right. Thank you so much for having us. We had a, it's been a pleasure to get to work with your team and particularly with 00:43:28
Brian. 00:43:31
To craft this Parks and Rec Master plan. 00:43:35
For you and we'll keep it very high level because I know we're sort of pressed for time, but. 00:43:39
What you see in this master plan is what directly informs. 00:43:43
That impact the analysis that we'll hear from from Zions. 00:43:48
Following this plan, so we'll just take you through some of the work that we've done. 00:43:52
Again, very high level we. 00:43:57
We we worked with. 00:44:00
Your team to sort of establish goals. 00:44:02
And a mission statement expressing. 00:44:05
The process that we went through, we did a very thorough inventory to try to. 00:44:09
Combine all of the master plans that are coming, all the, you know, the open space and recreation. 00:44:14
That you have. 00:44:20
And then did an analysis and then made some recommendations and then that rolls into the costs like we said so. 00:44:22
The goals that we identified that are really strong in your community are, you know, this, this creating the sense of community, 00:44:31
preserving the sense of community. 00:44:35
Health and Wellness and conserving the the natural spaces that you have. 00:44:40
Really enhancing you know what you have and. 00:44:45
Providing those connections to. 00:44:48
To what you already have going. 00:44:51
Going for you umm and so this just if you dive into the to the details, this is. 00:44:53
All about the process we went through. 00:44:59
And then landing on the mission is to foster, foster that sense of community, promote health and Wellness. 00:45:02
And conserve the national beauty of Then you're creating inclusive, safe and enjoyable spaces. 00:45:08
But inspire active lifestyles and lifelong memories. 00:45:12
So starting with the. 00:45:16
Inventory We map to the existing. 00:45:19
Master plans. 00:45:22
Including Utah City, the the open spaces and active spaces that you have. 00:45:24
Coming in at UBU and your central corridor master plan. 00:45:29
And then this development at holdaway fields where there's some shared. 00:45:34
Public space coming in and there. 00:45:38
We looked at your existing trails in transit. 00:45:42
And then? 00:45:45
Also the existing amenities that you that you have already. 00:45:48
And then made recommendations for. 00:45:52
Immediate improvements. 00:45:55
Tenure improvements for the next, you know, five years, the next 10 years and the next. 00:45:58
Next 20 years. 00:46:02
And you can see that on. 00:46:04
This this map. 00:46:06
This is where. 00:46:08
You can dive in and see. 00:46:09
Open space that has been planned. 00:46:12
With the. 00:46:14
The Linden beach. 00:46:17
The Arm City. 00:46:19
I can't read that arms in the own land, privately owned land and residential development and so how? 00:46:21
All of those open spaces kind of kind of can complement each other. 00:46:27
And that was kind of a. 00:46:32
Kind of a challenge within this is. 00:46:33
Is how do we create a network where some of the land is HOA? 00:46:35
Owned, you know some of it is adjacent city owned. 00:46:38
But it really does, you know, benefit the entire community. So, so we wanted to be aware of that. So we weren't. 00:46:43
Oh, pardon me. We wanted to be aware of that. So we weren't creating redundancy with your public versus private. 00:46:49
Land. 00:46:56
And so then we really dove in to determine which parks, which existing open spaces you have. 00:46:58
How much acreage that is and which ones are eligible for impact fees? 00:47:05
And and so we have them listed out and what amenities they already have. 00:47:10
Available so that we when we propose. 00:47:15
New amenities and the schedule to provide maintenance and additional amenities. 00:47:18
We know that we're not being redundant to what you already have, but we're complementing what you have. 00:47:23
This we got out to some of your. 00:47:28
Events last summer and talked to you. 00:47:32
A lot of your residents and what we found was people really do enjoy your playgrounds, they enjoy getting outside, they just. 00:47:35
They want to. 00:47:42
You know, umm. 00:47:43
They want to enjoy what you have and they want to enjoy places where their their kids. 00:47:45
Are are having a great time. 00:47:50
And the commonality that we heard was they're going outside of the near to use the rec center. 00:47:53
And and some of those facilities and so. 00:48:00
Also. 00:48:03
Specific like baseball field diamonds, you know, very specific recreation activities they they were also interested in. 00:48:05
Oh, and then one thing that we noticed too. 00:48:14
That we heard back from your community was while the children are very young now and playgrounds are very, very popular now. 00:48:17
10 years from now, those children will be playing, you know. 00:48:23
Sports and so really thinking about how we're scheduling maintenance and growth. 00:48:26
And additional amenities based on how those those populations will age. 00:48:32
And so I'm going to bring Saxon up to come talk about the analysis. 00:48:38
I'm with me because he's a little more. 00:48:43
Granular on. 00:48:46
The work that we did, but this is the. 00:48:47
Your existing trails and transit map. 00:48:50
And then the next slide then shows. 00:48:52
The recommendations that we. 00:48:56
Have made. 00:48:58
Here we go. 00:49:01
Yeah. So the plan so, so that was your existing trails in transit and then these are your. 00:49:05
Your planned additional trails in transit. 00:49:13
That will start to connect that entire network. 00:49:16
And then the NRPA standards, I'll let you speak to them. 00:49:24
I blow this up a little bit. 00:49:27
Helpful. 00:49:29
Is it this one? 00:49:38
OK, we'll work with what we got. 00:49:41
Umm. If I can backtrack just a little bit here, I'll be the first to say that. 00:49:44
A lot of content. There are loose ends here. We're still working with Brian and. 00:49:50
Dialing in some of. 00:49:55
Of what you're seeing here, but the yeah. 00:49:56
The question that we want to answer. 00:49:59
Today. 00:50:01
Or with this master plan is why are we proposing what we're proposing with the amenities? 00:50:04
And how did we get to that point? 00:50:09
And. 00:50:13
One lens to look look through is through national trends. 00:50:14
And so looking at NRPA averages. 00:50:19
So these are. 00:50:22
This is they're sampled from similar sized cities with similar density. 00:50:25
And then there's a population threshold per amenity and we take that information. 00:50:31
And we compare it to Vineyard and so. 00:50:36
With the population trajectory that we've. 00:50:39
I guess Zions public finances. 00:50:44
Has estimated. We look to these. 00:50:47
Thresholds. 00:50:51
To give us one insight and one layer a lens to see how we compare to the rest of the nation with. 00:50:52
The levels of service, the amenities in our parks are we providing? 00:51:00
And so. 00:51:04
And then we. 00:51:08
Show the the actual threshold. So this would be one playground per 3000 residents. 00:51:10
And some of that a little bit more granular information there. 00:51:17
And so I'm actually going to go back. 00:51:23
While you're looking for that, is there a state law that? 00:51:29
Put the cap on how much you can charge. 00:51:33
On the impact fee. 00:51:36
That would that would be a question, Yeah. That would be something that he can speak to in depth. I'll give you the 32nd answer. 00:51:40
A city can charge fees. 00:51:48
Impact fees. 00:51:51
Can only be charged in relation to their master plan. 00:51:53
Well. 00:51:57
Both the master plan but also facilities. So you have to establish a plan. 00:51:58
That outlines those facilities. 00:52:03
And then when you collect those fees, they can only be used for the facilities, correct? And you can only. 00:52:05
Charge and impact fee if you have implemented an impact fee policy plan for that particular variety of facilities. 00:52:12
So what's being presented is. 00:52:20
Fitting that plan as it relates to parks. And so they're talking about the master plan portion in a minute, you'll hear. 00:52:23
The finance side of how they translate that this master plan into the dollars. 00:52:30
And then when you consider and adopt that plan. 00:52:36
Then you'll be able to assess that impact fee. 00:52:40
Against development as a condition of development. 00:52:43
And then use those fees to build out your. 00:52:46
Master Plan. 00:52:50
Thank you. 00:52:52
And feel free to. 00:52:54
Ask questions as we go here. 00:52:56
So this would naturally land in more analysis or the proposed. 00:52:58
Section of the master plan so. 00:53:02
Excuse me going back and forth here. 00:53:04
So some of the. 00:53:07
Some of the, I guess, disclaimer, some of the amenities that we're showing and proposed. 00:53:08
And the location. 00:53:13
Roughly at the parks that they would be seated. 00:53:15
Some are more further along and committed, and some are more prospective. 00:53:22
Vineyard, downtown Utah City, it would be an example of that. 00:53:28
Where these amenities are a bit more perspective. 00:53:31
But one key factor here is that. 00:53:36
Early in the horizons that we've identified. 00:53:39
For her for vineyards to focus on. 00:53:43
We want to make sure. 00:53:46
That early in the 2025 to 35 range, we're focusing on land acquisition. 00:53:48
And so now I'll skip to back where we were in the document here. 00:53:54
So these costs. 00:54:01
Are a summary. 00:54:03
Of justice, the amenities, the cost estimates that we're proposing. 00:54:08
So this does not include facilities supporting infrastructure. 00:54:12
Maintenance expenses, etc. 00:54:17
So it's it's. 00:54:20
Going, of course, as funding becomes available, it's going to be important that. 00:54:22
Council and the public are informed on. 00:54:27
What does it take to? 00:54:31
Build this next prioritized amenity. 00:54:33
And so. 00:54:36
Funding may vary as time. 00:54:38
Moves on and so having. 00:54:40
The amenities prioritized was a. 00:54:42
Key intent. 00:54:45
To help you. 00:54:46
Be empowered to make decisions moving forward. 00:54:48
This is kind of putting it all together, so pointing out where? 00:54:51
Prospective amenities and then further along more planned and even slated for construction, presumably. 00:54:56
Amenities are landing. 00:55:03
And then just tabling. 00:55:05
Which horizon? So the five year increments and then a 2045 would be the. 00:55:08
For this extent, for this purpose of this master plan. 00:55:13
And then just going through each amenity and. 00:55:18
Identifying that. 00:55:21
Cost. 00:55:24
In today's dollars. 00:55:25
Is there anything? 00:55:29
You'd like me to speak on Lauren? 00:55:31
Are these masks are playing? 00:55:35
Yeah. So these are generally. 00:55:38
Not created by us, but or from existing master plans. 00:55:41
And Vineyard. 00:55:46
Pickleball courts in. 00:55:47
In your growth here? 00:55:49
And again, potentially perspective and not necessarily. 00:55:51
Set in stone, but. 00:55:55
Our intent is to empower you to be able to. 00:55:58
See Apples to Apples and compare. 00:56:01
Prioritize. Does that money have to be? 00:56:05
Pickle board like those specific exact things, Jamie or is it like this is an idea conceptually? 00:56:08
And then you can adjust those parts and amenities later or. 00:56:15
Does the master plan have to be adjusted every time you change? 00:56:18
Somewhere in between. 00:56:23
So your master plan can. 00:56:24
Indicates some flexibility. Like you, you could within the master plan for example, indicate. 00:56:26
A park with space for plain courts. 00:56:33
And plain quartz could be basketball courts, tennis courts, futsal courts. 00:56:37
And I think some of the advice you'll get from Zions Bank when they present the financial side of things is that in that plan when 00:56:43
you state. 00:56:47
The types of things that are eligible for the use of those impact fees. 00:56:52
That instead of saying. 00:56:57
Pickleball court or tennis court? 00:56:58
That you also include the more general term sports so that if you find in the community, you know to the comment about as folks 00:57:01
age, right? 00:57:06
You may have. 00:57:11
Park space that. 00:57:12
When you have a lot of kids at a younger age. 00:57:14
We'll need slides and swings. 00:57:16
Those kinds of amenities and at a later point in time may need something different and you're going to want to. 00:57:20
Structure the language and. 00:57:25
Your plan so that. 00:57:27
Gives you as much flexibility as possible. 00:57:29
You can't be infinitely flexible. You have to have enough definition that. 00:57:31
You can at least point to the types of things that you're building so that Parks doesn't stray into becoming something different. 00:57:37
Than what it is so there's a little bit of an art to defining what it is and how you structure those terms but. 00:57:44
I've reviewed the. 00:57:50
Plan that was presented and I think the work both of the planners that are presenting to you right now and to the bankers that 00:57:52
will present. 00:57:56
The financial side of things is really tight and well done. 00:58:00
Knowing that the settlement. 00:58:05
That we just did is short 800,000. Can we adjust our plan to make up for that and name that a park into? 00:58:06
Putting that into our master plan as a stopgap. 00:58:14
Like to recuperate that money? 00:58:17
Because I mean that is a part. 00:58:20
Whether it would be eligible for impact fees? 00:58:23
You know, depending on. 00:58:26
On how you structure what you do. 00:58:27
Because that way, I don't even think we're too conceptual stage on that. 00:58:29
Right piece of property. So it may not be ready for the discussion today, but sure. I mean, I think you always want to talk about 00:58:33
what resources could come to bear. 00:58:37
You do have limits on impact fees because it's a fee and not a tax. 00:58:42
And so for example your. 00:58:48
General sales tax revenues, property tax revenues you can budget and allocate. 00:58:50
With a little bit more flexibility than what you can with an impact fee. 00:58:56
An impact fee. They're in strict categories and then the money within those categories can only be used for things on your plan. 00:59:00
Right. And if they're not used on things within your plan within a certain period of time, they have to be returned? 00:59:09
Right. And so like. 00:59:16
We would need to label this property now a City Park. 00:59:18
Put it on our master plan. 00:59:22
And go through that process and then redo it and add it to it to be able to have it qualify. 00:59:24
In broad sketch, yes. Yeah. 00:59:29
But that's one way we could get there. 00:59:32
Or part. 00:59:35
And maybe to speak to that as well the. 00:59:38
Map on the left with. 00:59:42
Vineyard Grove. This one is further along, for example, in the planning process. 00:59:44
Utah City plus West, OH. 00:59:49
Did pending. 00:59:52
Land acquisition or you know, whatever policies are in place. 00:59:55
For providing a level of service in that area as well. 01:00:00
The other element of this, we did give some thresholds of timelines and it's not saying wait until 2035 to build this, it's 01:00:08
saying. 01:00:12
It's recommended that by the year 2035 you will need this amount of amenities and so you could do it tomorrow. 01:00:16
If you wanted to, but it's just saying you know your population is projected to need this by this day. So so it's it's more front 01:00:24
loaded. 01:00:28
Yeah, umm. 01:00:31
Yeah. So there's no more questions. We can hand it over to Zions Public Financing. 01:00:33
OK, let's go into the next. 01:00:39
Thank you so much. 01:00:42
Can I ask one question though? Actually just about this SO. 01:00:43
How they mentioned with? 01:00:48
The current inventory of amenities, so they have all of the city owned amenities included in that total. 01:00:50
As well as all of the HOA. 01:00:55
Owned facilities and they have those counted at .5. 01:00:58
So I guess my question for you is. 01:01:02
As a council, do you feel comfortable with that? 01:01:05
Do we include HOA and if so? 01:01:08
At what amount do we include them? 01:01:11
So my recommendation to the council is there is actually a lot to digest inside of this. You have two weeks for a total overview. 01:01:13
Brian was saying that he wanted to get some of these changes before Wednesday. 01:01:20
If you wanted to. 01:01:27
Take the time to go read through it. 01:01:29
And turn those comments in, especially Brian's last question. Brian, maybe you could follow up with an e-mail to the council, BCC 01:01:33
everybody. 01:01:37
And they can respond to some of those questions as they also start sending other things that they're going through. 01:01:42
Council, if you need to schedule a meeting to sit down and go through some of this, I think that would be appropriate. 01:01:48
As we plan for this next phase, just to make sure that staff is really bringing something. 01:01:55
Tying up any loose ends that we might have. 01:02:02
For the next few meetings before it goes to the public. 01:02:04
Would that work OK, Brian? 01:02:07
OK. 01:02:09
OK. 01:02:10
Yes, just pulling it up right now. All right. Thank you. 01:02:20
Thank you so much. 01:02:23
Great work. 01:02:25
All right. Awesome. So thanks Brian, for putting those slides up. 01:02:42
I'm going to echo the sentiment that a lot of people have said standing up today. I'm. 01:02:46
You know, grateful for the opportunity to speak with you today. 01:02:50
My name is Lee Johnson. I'm a Zions Public Finance. And if you know who Susie Becker is, she's someone that I've worked with on 01:02:52
this impact fee as well as other projects so. 01:02:57
I'm excited to walk through this portion with you today. I. 01:03:02
I say I give the green light to everything Jamie said regarding impact fees. Those all line up with my understanding of the Utah 01:03:06
State code. 01:03:09
And before we jump right into it, I do want to go over just a quick little review. I think this kind of helps to just put into 01:03:13
perspective and maybe answer some questions before they come up. 01:03:17
One of the first being what is an impact fee. It's clearly stayed on this slide. It's a one time fee charged to new development to 01:03:23
offset the capital costs associated with new development. 01:03:27
So Vineyard is a city that's having a lot of growth. A lot of people are moving in. 01:03:32
Those people are going to be putting more stress on the current system. They're going to be putting, they're going to be using the 01:03:35
parks, they're going to be using the police services and the other amenities that the city has to offer. 01:03:40
Impact fees are a way for new development to pay their fair share to offset those costs that they put on the system. 01:03:45
For the fees and the financial side of things. 01:03:52
Remember that when we calculate these impact fees, there's a lot of specificity in what we can and cannot use. 01:03:56
And we only cover the cost of system improvements, not project improvements. 01:04:02
So what how that's identified in this impact fee analysis and impact fee facility plan? 01:04:06
Is that any? 01:04:11
Park that serves more than one local development. 01:04:13
So for example, a pocket park that doesn't have any parking, that only serves one or two neighborhoods. 01:04:16
That's not going to be considered a system improvement in a system park. A system improvement or system park would be something 01:04:21
that debatably. 01:04:24
Everyone in the city enjoys and uses. 01:04:27
And of course, all of this comes from the Utah State Code, Title 11, Chapter 36. 01:04:30
And it's required to have an impact fee facilities plan and an impact fee analysis. 01:04:34
Which are typically. 01:04:39
Category like. 01:04:40
Colloquially. Colloquially said as IFP and IFA. 01:04:41
So the IFFP. 01:04:45
Typically precedes the IFA and the most important. 01:04:47
Thing that you want to pay attention to when you look at the IFFP. 01:04:50
Is the service levels and the service levels are going to be defined in this document and that's. 01:04:53
That's going to be serving as the basis as to what we're charging in the future. 01:04:58
There's going to be some overlap between the IFFP and IFA, but just know that service levels are what you should be looking for. 01:05:03
And here are some other elements such as demand created by new development that impact that new development is going to have as 01:05:08
well as new facilities that are needed and the cost. 01:05:12
So for the impact fee analysis, what you want to look for specifically is. 01:05:16
The fee that we're going to be charging. 01:05:20
So this is where the actual fee is calculated that we're going to be. 01:05:23
For parks, recreation and trails. 01:05:27
And the proportionate share analysis is just a way of saying what qualifying costs do we have that we anticipate in the future? 01:05:29
From new development. 01:05:36
Is will new development have to pay? 01:05:38
Their quote UN quote fair share so we can maintain the levels of services that have been established. 01:05:41
And of course, there's construction cost, new facilities, other costs, study costs, and financing and credits. 01:05:45
In this case, because there isn't any previous Parks and Recreation fees, there's going to be no. 01:05:50
Credits as well as no outstanding bonds so. 01:05:55
There shouldn't be any credits in the calculation of this impact fee. 01:05:58
So going through that background and kind of getting on the same page, we can see here. 01:06:02
This information was taken from Mountain Association Association of Governments. 01:06:07
The population growth that we're seeing in the study period, which is from 2024 to 2034, is 12,830 new residents. 01:06:11
So using this information, this is the basis of what we use for all of our calculations and in establishing service levels. 01:06:19
So Ryan, if you could go to the next slide. 01:06:27
So can you go back real quick? 01:06:30
Happened to your back one side just OK. 01:06:32
OK, 2034. 01:06:35
OK. 01:06:37
So this slide right here using those figures from the previous slide. 01:06:41
And this information can be found in the IFFP in more detail. 01:06:47
But these are the service levels that we have established and. 01:06:51
For different. 01:06:55
Parts of infrastructure or impact fees that the city may charge, those are going to look different. 01:06:56
We've identified the service levels. 01:07:01
For Vineyard City in terms of acres? 01:07:03
Per 1000 residents. 01:07:06
Parks and miles per 1000 residents for trails and there's three types of trails outlined here there's concrete, asphalt and Trex, 01:07:08
which is. 01:07:12
My understanding is Trex is some kind of composite. 01:07:17
Material that mimics hardwood. 01:07:19
So. 01:07:21
On the blue side, on the left, we see those actual service levels. So in 2024 based on the inventory we have right now of 01:07:22
qualifying capital. 01:07:26
Improvements. 01:07:31
And the population of 2024, those are our service levels, so 2.56 acres per thousand persons point, 112.0112 miles, et cetera, et 01:07:32
cetera. 01:07:37
But we can see that if nothing is done, if we don't build anymore trail, if we don't build anymore parks and we have 12,000 plus 01:07:43
more residents come into the city. 01:07:47
Those service levels are going to notably drop. 01:07:51
Which makes sense, you have more people. 01:07:53
But not a growing number of amenities. So what that means is you have more crowding and the service level is dropping. 01:07:55
So on the right side in the yellow, that's another way to essentially establish the same thing which. 01:08:01
Is the cost of current amenities in today's? 01:08:07
Dollars. So if we take all of the. 01:08:11
The assets and parks and trails and the cost. 01:08:14
In today's dollars to create all of those things and divide them by the number of people in 2024. 01:08:18
Those are the costs per individual. 01:08:23
And we can see the same thing happened, that if nothing is done, that amount of investment per individual will go down over the 01:08:25
study period. 01:08:28
So when we take those investment. 01:08:34
Per capita, or if we take the. 01:08:37
Service levels and calculate the projected cost based on current construction costs for park fees and trail. 01:08:41
For park, For building parks and building trails. Excuse me? 01:08:49
These are the total numbers that we're expected to. 01:08:53
That the new cost that new development is expected to incur over the 10 year period. 01:08:56
So 9. 01:09:04
$9 million for park improvements and over $6 million for trail improvements for total cost of around 15,000,000. 01:09:05
So you can find this in the impact fee analysis. 01:09:12
This is everything broken down South, the park improvements per capita. If we're going to be maintaining those same levels of 01:09:16
service, it's going to be $707.81. 01:09:20
Trail improvement, same thing. 01:09:24
And there are also some other costs that qualify to be put into the impact fee calculations and we're including consultant costs, 01:09:25
so. 01:09:29
These are the costs from. 01:09:33
Me myself at Zions Public Finance as well as from Saxon and Laura from MG BNA. 01:09:35
CRSA. 01:09:41
And dividing those consultant costs over the number of new residents that are anticipated to come into the community over the next 01:09:43
10 years, the study period that has been identified. 01:09:47
For a total capital cost of 1000, about $1200. 01:09:52
And then we take that number and we multiply it by the average household size, which is on the next slide. 01:09:55
And this is how we get our impact fee for every household that's going to be built in the future. 01:10:02
And that impact fee after we multiply it by 2.88, which is the average household size from the US Census. 01:10:07
The ACS American Community Survey five year estimates. 01:10:13
To be a total impact fee of $3422.88. 01:10:16
And naturally, when you see that, you think that's a lot of money. 01:10:20
I mean, that's an impact fee. 01:10:24
And you naturally might ask yourself, where do we stand in relation to? 01:10:26
Our neighbors. 01:10:30
So here's some visualized information. 01:10:31
From the Utah Valley Home Builders Association. 01:10:35
That kind of shows where vineyards impact fee stands in relation to other cities in Utah County. 01:10:38
So the blue line represents the average and you can see that. 01:10:44
The fee that we're proposing for Vineyard is just under that average, including the outlier in Woodland Hills. They currently 01:10:48
don't have an impact fee for any. 01:10:51
Parks or recreation? 01:10:55
And that gives us an idea of what kind of fee we're charging in relation to. 01:10:57
Other cities in the Valley. 01:11:01
Now, if we take it a step further, this graph is a little more messy. 01:11:03
But this is typically what? 01:11:08
Developers look at when they're looking to build new. 01:11:10
Housing units in a community. 01:11:13
So the Gray bar represents just the impact fees issued from the city and the red bars. 01:11:15
Include all fees that are expected to incur with development. 01:11:21
So that includes things like connection fees. 01:11:25
Perhaps some special district impact fees and so on and so forth. 01:11:28
The yellow bar is the average for the red bars and. 01:11:32
The blue line going across is the average for the Gray bars. 01:11:35
So we can see that right now where Vineyard is sitting without this Parks and Recreation impact fee, we're sitting right at the 01:11:37
average and when we add that amount onto. 01:11:41
The current amount that Vineyard is charging for all of their impact fees. 01:11:47
And other fees. 01:11:50
That it goes up to about $25,000. 01:11:52
And which would put it about fourth among its peers. But it's pretty close for the cities and areas that follow. 01:11:55
So that's everything that I planned for you today. The details can be found in the IFFP and the IFA. 01:12:02
Those drafts are available should be available to you or from a representative from your city. 01:12:08
And I know that was a lot of information, but I'm here to answer any questions or to address any concerns. 01:12:13
Thank you so much. I would actually. 01:12:20
For time sake, ask the Council to go through this. 01:12:23
Look at it if you have questions. 01:12:26
Set up some meetings and shoot an e-mail. 01:12:29
And then we're going to have this in a public hearing and we're also going to have it in another public hearing for the public. 01:12:31
Where they'll be able to engage with it. So as we build on this. 01:12:38
This will come back to us. So I'm going to go ahead and. 01:12:43
Just thank you. 01:12:45
And. 01:12:47
So much detail which we really appreciate. 01:12:48
And we will. 01:12:51
We'll send you any thoughts or comments that we have. 01:12:53
OK. Thank you. Thank you. 01:12:55
Council, I'm gonna go ahead and move to. 01:12:59
Yes, I'm going to go ahead and move to 7.4 from the consent items. 01:13:04
Jake asked to pull that off. Consent. That's the Streets and Stormwater Resolution 2025. 01:13:10
Naseem, did you want to talk about that or Jake, did you have a specific question? 01:13:18
My comment is the amount of trucks. 01:13:24
That we have. 01:13:27
That are in the I think $100,000 range with maintenance and stuff. 01:13:28
And why those aren't equipped with? 01:13:34
Snow removal already? 01:13:39
For the blades. 01:13:41
I mean, I see quite a few trucks. Why this truck and why not? 01:13:42
Make a multifaceted. 01:13:47
To be able to handle that. 01:13:50
I mean, I know it's a bigger truck, but like. 01:13:52
We've got a lot of big. 01:13:54
Public works trucks that are really nice and they don't have the. 01:13:56
I'm not understanding why we didn't. 01:14:00
Do that. 01:14:04
On the snow truck, right? 01:14:07
The uh. 01:14:09
OK. Well, thanks for the question. In regards to equipping, excuse me, equipping trucks for snow plow operations we do have. 01:14:14
A few vehicles are equipped with snowplow. 01:14:24
For snow plow operations, we have 3 pickup trucks for a snowplow operations to include the. 01:14:26
What we call the dump truck, the bobtail, which is a short, short, short bed. 01:14:32
Dump truck for which you see around on the. 01:14:35
Primary roads. 01:14:39
On some of the other trucks that. 01:14:40
In regards to equipping them for a snowplow operations, 2 items on that is. 01:14:44
Those trucks are kind of allocated maybe to other departments such as like water and sewer departments. 01:14:49
On that so they kind so during snow like snow seasons they do have a specific use. 01:14:55
To maintain our water and sewer operations. 01:15:01
In addition to. 01:15:04
Utilizing those type of vehicles for snowplow. 01:15:05
It takes, it does take a investment in order to get them equipped for that in addition. 01:15:10
The umm. 01:15:16
The equipment like the additional equipment that would have to be put on there, but also the the wear and tear. 01:15:18
That snowplow operations put on there. So those vehicles have some of the newer vehicles or leased vehicles with intent to. 01:15:24
On a five year, five year cycle with, you know, on three years and possibly up to five years. 01:15:30
Equipment them for snow plow operations. 01:15:36
Excuse me? A good thing for snow plow operations, like for those modifications? 01:15:39
In essence, we wouldn't get back to return on the investment that we put into those vehicles. 01:15:44
When for go be cycling them out this particular ones at least a purchase. 01:15:49
With intent to keep her for with intent to keep for 10 plus years. 01:15:54
Obviously, and to replace a current snowplow vehicle. 01:15:57
Our current vehicle that's being utilized for snow plow. 01:16:01
Operations, which is. 01:16:03
Which is the need for major repairs. 01:16:05
On that, so that's the guy and give it to you kind of give it to you likely in addition with this particular vehicle man. 01:16:08
I you know when you ask if you just so you know, my wife did trust me this morning. So that's why I'm actually matching my colors 01:16:14
and so forth. But I did prepare. 01:16:19
I did prepare a presentation on this. They'll probably answer your question and probably it's just I've seen quite a few large 01:16:25
trucks. I know they're not the size of a of A, but none of them have the mounts on them. And I'm like. 01:16:31
It's like. 01:16:38
Some of them are parks and rec trucks, which are great, like soccer balls and stuff, but it's like. 01:16:39
It's like they're middle of the road. Like it can't do anything big, but it can't do anything that's too big for small jobs. So 01:16:45
it's like. 01:16:48
I'd like to see his presentation. You can see it. Yeah. Yeah, I appreciate that. I do put I take pride in my PowerPoint 01:16:52
presentations. 01:16:56
So, but and I'll be able to answer that also because on this particular for this particular purchase. 01:17:00
The reason the reasoning to move to a different type of. 01:17:08
Share screen. 01:17:12
See if it works. There we go. 01:17:13
The reason to move to a different type of. 01:17:15
Vehicle. Umm. 01:17:17
Will is addressed in terms of increasing operational capacity efficiencies. 01:17:19
As well so. 01:17:26
So this is our guards to the purchase of the public works vehicle, streets and stormwater. 01:17:28
There we go. 01:17:33
Perfect. Just a quick reminder, mainly just for the public. 01:17:34
Also, just, you know, public works, our main mission is to provide sustained, essential services. 01:17:38
Forest residents well, welfare and acceptable quality of life so. 01:17:44
How it works We're open 24/7, 365 days a year. That's why. 01:17:48
Hence why some of the things that we require in order to do our jobs. 01:17:53
We could look at it as a no fail. 01:17:57
No fill option on that. 01:18:00
We have public works. Just a quick summary. We're diverse departments. 01:18:02
Going from engineering water, wastewater, St. stormwater and. 01:18:08
Maintenance, park strips and so forth. So we complement a lot of the other departments as well. 01:18:12
This particularly this particular agenda item talks about streets and streets. 01:18:16
Street, specifically, streets in storm water. 01:18:21
And under that it's no snow removal operations is 1 of it. 01:18:23
But also we do St. maintenance, stormwater system maintenance and such. 01:18:27
So kind of an overview for this particular agenda item. 01:18:32
Is that we're asking City Council approve a request, a request to enter into a five year financing agreement with Zions Bank. 01:18:36
What this does is this replaces a 2019 Dodge Ram. 01:18:42
Three 3500, which is. 01:18:46
One of the bigger ones that Dodge has. 01:18:48
And this particular Dodge Ram has engine issues and this replacement. 01:18:51
Actually falls in line with our fleet replacement plan in terms of cycling out our vehicles. 01:18:57
The vehicle that we're asking for, is it for that 550? 01:19:03
Which is a high capacity vehicle. 01:19:06
And it supports and it's going to support the streets in Stonewall. 01:19:08
Operations the. 01:19:12
Just a summary about the procurement and cost is we did a. 01:19:14
Went through selection process, basin outfitting. 01:19:19
Was selected, there were $13,000 less than. 01:19:21
Buying it directly from a dealer actually. 01:19:25
And based on upfitting has a state contract, so we can assure that they were competitively selected type. 01:19:27
Vendor as well, so financial summary which is also listed as staff reports. 01:19:34
This vehicle with up fitting costs it's 95,000. 01:19:40
Financing at the rate of 6.45, which is actually better than the rates from dealers. 01:19:43
From Zions Bank. 01:19:49
America gives you a summary of what the interest is paid. 01:19:51
With an annual cost of about $23,000 or A5 year period. So the first payment is actually not due until. 01:19:53
March 5th of 2026. Oh, four year. 01:19:59
For the full payment. 01:20:02
In regards to this particular vehicle, the F550. 01:20:05
Was So what it does is it helps sustain our infrastructure and quality of life. 01:20:08
Streets maintenance or pavement. So it's it's multi multi purpose. 01:20:13
Used not just for snow plowing. We kind of call it a snow plow because. 01:20:18
It's going to. 01:20:22
Exponentially equal n ^2 initially, it's going to multiply our capacity for our snow operations. 01:20:24
Is utilized for our streets. 01:20:30
Maintenance. 01:20:33
The increase allows us to maintain our current St. operations. 01:20:34
And maintenance, but also allows us to increase our capability for stormwater maintenance. 01:20:39
To in order to be able to haul. 01:20:44
And transport heavy pipes and equipment so we can do. 01:20:46
Because when it comes to storm water. 01:20:49
The alpha's and so forth, they're all reinforced concrete, so. 01:20:52
We're able to actually haul those and make those types of repairs. 01:20:56
We're also we're able to utilize our current dump trailer as full full capacity because currently our dump trailer with our 01:21:00
current fleet of. 01:21:04
Even with F3. 01:21:08
Which is partly the largest size trucks that you see now. 01:21:10
Are we're not we're not able to utilize our dump trailer to its full capacity? 01:21:12
And just to give in retrospect, you know, when we do asphalt repairs and we're bringing asphalt to do pothole repairs and such or 01:21:17
potholes and so forth. 01:21:22
You know the. 01:21:26
For us to be able to. 01:21:28
Haul the asphalt from the supplier to the job site. 01:21:30
At times time is of in essence because you know as a hot asphalt gets colder. 01:21:34
You know, it becomes less effective. 01:21:39
So we're 8 so that it also so increases our street capabilities, maintenance it also increases. 01:21:42
Our ability to be able haul our current heavy equipment such as our backhoe and our excavator. 01:21:47
Around safely currently we're kind of restricted to within our city limits. 01:21:52
And so if you ever have to do routine repairs and services. 01:21:56
Currently we have to. 01:21:59
Contract out with the with the repair company to come. 01:22:01
And pick up our equipment and then take it to their site and such. So this would allow us to actually take it to their site for 01:22:04
those routes for those type of services. 01:22:08
As well. 01:22:11
When it comes to snow removal operations. 01:22:13
Utilizing the F550 versus F like a vehicle like F-350. 01:22:15
Want to allow it? You know it's a bigger truck. 01:22:19
It provides a greater safety for. 01:22:23
Particularly our folks who are driving in the snow. 01:22:25
And the conditions at 3:00 in the morning. 01:22:29
To be able to maneuver through the rows and through the rows and the heavy snow. 01:22:31
But also with this type of truck it. 01:22:37
With the low capacity. 01:22:39
We're able to increase our soft load capacity by 4 times versus where current capacity is. 01:22:41
And then work. 01:22:47
We've been holding off on our brine equipment. 01:22:49
Upgrades and with this truck we'll be able to offer it with brine equipment. So in retrospect we'll be able to go from a 25 01:22:52
gallon. 01:22:55
Capacity Brian equipment to 50 gallon Brian equipment. 01:22:59
Which again increases capacity, allows us to cover more areas with less trips currently when we outfit for our brine. 01:23:02
We have a agreement. 01:23:09
That will put in place to go to the city of Arm. 01:23:12
Who has actually assault Brine? 01:23:15
Station where they've already invested all the money for the building, the equipment and so forth, and we're able to do that. 01:23:19
Which having increased capacity for our salt brine. 01:23:27
Allows us to spend less time traveling back and forth. 01:23:29
Is that at the? 01:23:33
4th North, right by Sinclair. Yes, Sir. Yes, right by the Yeah, by the Region 3 office. 01:23:34
So when we looked at this, we did look at our operational cost benefit and efficiencies. 01:23:41
On that, we looked at three different options. We looked at the no change options. So we keep the current. 01:23:48
2019 Dodge Dodge Ram Three, 3500. 01:23:52
We have an SMA repair cost for the engine. Currently it's running but. 01:23:56
Has been having issues and so we're. 01:24:00
We're looking at possibly a $10,000 engine repair. 01:24:02
For that type of truck. 01:24:06
As well as a five year maintenance cost. 01:24:07
Which would take it to end of its life. 01:24:11
Of about 20 to 35,000 frequent use. 01:24:14
Due to this frequently used on that our snow removal operations is currently at 30 minute cycle that means. 01:24:18
Every time our crew goes out. 01:24:25
They have to go back and do refills every 30 minutes. 01:24:27
On that. So we would keep that with this current. 01:24:31
Option We also would be looking at having to purchase a new truck. 01:24:35
So we were able to run 4 trucks during snow operations. 01:24:39
And that's due to the current number of streets that we maintain. 01:24:42
Option 2 is the purchasing the 5:50. 01:24:46
On that, the purchase price for the 550 is $76,000. That's without the updating. 01:24:49
Cost. And then as you can see option three with a leased vehicle, which is F-350, the purchasing cost without the outfitting is 01:24:53
$83,000. 01:24:57
That we were actually very pleased about the. 01:25:01
The base price for the 550? 01:25:04
We're looking at the annual payment of $23,000 with that with the upfitting that's that would be required. 01:25:06
Over five years and their F 55550 actually has a 10 year maintenance. 01:25:12
Cost of about $15,000, five, $100. That's obviously from. 01:25:17
The resource for that is. 01:25:23
The car projections actually has the. 01:25:28
A new Dodge Ram? That's 3500. 01:25:32
Has a 10 year maintenance cost of about like $28,000. 01:25:35
It's on the very bottom of the list of maintenance. 01:25:39
Of reliability. 01:25:43
We're able to maintain 3 trucks for snow plow operations and also our salt brine outfitting capacity double S. 01:25:44
And also we're able to. 01:25:50
Have our snowplow operations increase from 30 minutes. 01:25:52
Out on the streets to two hours out in the street. So that's a great a very. 01:25:56
High increase into our operations. 01:26:03
All that I didn't, I didn't put a price on our operation cost. 01:26:05
But you know. 01:26:09
That is just to kind of put it in perspective that our guys can actually be on the roads longer plowing snow. 01:26:10
Our third option is to stay with the current lease program, which is kind of what which is aligned to our current program. 01:26:16
Where we would replace this with F-350. 01:26:21
Cost of $83,000 without the up fitting, so we have to pay additional for the upfitting. 01:26:23
There's annual payment $7500. 01:26:28
With a three years trade in, if you don't do, if you don't do the three-year trade in, then we would make the full payments in 01:26:30
year 4 and five. 01:26:33
So in that case the 5:50. 01:26:36
Is is currently a lower cost but with its F-350. 01:26:39
We were still for snow plow operations. We would still look at adding another vehicle to our. 01:26:43
To our snowplow operations and when we add another vehicle. 01:26:49
Currently, you know we do have 4. 01:26:51
Full time employees on snow removal operations. 01:26:54
So having. 01:26:57
Having all four vehicles, they be they'll, they'll be running. 01:27:00
All four at the same time. 01:27:03
But as we know with when it comes to snow, it does put a lot of wear and tear on your physical. 01:27:05
And mental state and it doesn't give a lot, a lot of time for them to have downtime. So we would have to increase our staffing in 01:27:10
order to help kind of balance out that cycle. So keeping out of three truck. 01:27:16
Three trucks out on the snow operations actually helps us balance our staffing as well. 01:27:23
We also did look at the snow removal as service by contract. This was done back in 2019. 01:27:28
On 2009 the 2019 contractors no longer available. 01:27:34
But our budget back then was $60,000 if you put in today's cost. 01:27:38
Today's 2025 costs with due to inflations. 01:27:41
76, about $76,000, We currently have about 60% of the current number of roads that we have today. 01:27:45
So against that $60,000. 01:27:51
You know, adjusting for inflation and $76,000 today's cost. 01:27:55
Won't cover 100% of our current roads first for a contractor to do, but we also since our 2019 contractor it was no longer in 01:27:58
business for snow plowing. 01:28:02
We did contact the current. 01:28:06
A snowplow contractor that does things in the local area. 01:28:09
And we came up with a cost of 150 dollars, 150 to $200 per hour per truck. 01:28:13
And we would have to pay their salt as well. They wouldn't want to use our salt because again, they're providing a service. 01:28:18
So that's about $52 per salt. 01:28:24
Cost at that we ran the numbers this current year, we would have been spending about $40,000. 01:28:27
Currently with for snow removal operations, but just to put a note. 01:28:32
That we're currently old in Venier City specifically, not just not the Utah County because I know the snow snow water equivalency 01:28:36
maps shows a snowpack. 01:28:40
And the basin to be pretty high, but that's really in the mountains. But souvenirs specifically we're about 38% of our 30 year 01:28:44
average. 01:28:48
So if you look at their average, do you know why? 01:28:51
Well, probably because we, I don't know, No, the two canyons, if you watch where Vineyard, the snow comes in and it parts and 01:28:54
where Vineyard is always missed, OK, we always get less. Well, yeah, unfortunately, like last year we had 16. 01:29:01
Oh yeah, last year we have 16 snow snow removal events. 01:29:08
Which was still below our 30 year average. 01:29:11
So our budget with with our budget that we would be asking for for snow removal by contract would be about $102,000. 01:29:13
And then when we had our 22 to 23. 01:29:21
Awesomeness of snow, which was literally almost at 100% of our 30 year average, just slightly above it so. 01:29:24
The basin had about two, 100%. 01:29:31
In the area, but Vinger, say, experienced only 100%. 01:29:34
Of his third year average, we would be spending about $210,000 in snow removal operations. 01:29:37
But I know some some counties, like Salt Lake County, they do in-house snow removal. We also looked hard to find. 01:29:41
That does outsources. There's no removal bump. 01:29:48
Public streets. I even asked my mother-in-law, who's in Gunnison, down and. 01:29:50
At Royal County and. 01:29:54
They don't even have a stoplight. 01:29:55
They have stop signs but not traffic signal yet. 01:29:57
And they do their snow operations in house as well. But Salt Lake County does only contract out parking lots for their snow 01:30:00
removal so they can focus specifically on their roads. 01:30:04
But again, we just, we did this because we want to see what's what's the cost benefit. 01:30:09
Of doing all of. 01:30:15
Actually purchasing the equipment in the vehicle and doing this. 01:30:16
I wasn't here personally in 2019, but so. 01:30:20
I asked around. 01:30:23
We changed from snow removal by contract to in house. 01:30:24
Due to concerns about viral infrastructure maintenance being done by a contractor, which could cause delays. 01:30:28
And also our staff growth allowed for in. 01:30:33
Operations to allow us to prioritize snow removal for residents and businesses because it's kind of like what's the priority, 01:30:36
what's importance? 01:30:39
Snow Removal I handle snow removal by contract for the federal government. 01:30:43
So I'm like. 01:30:47
That was one of my first big contracts I had to manage. It was. 01:30:49
I've learned a lot. 01:30:53
But it's if performance based contract snow removal technically doesn't start for a performance based contract to host snowfall 01:30:55
stops. 01:30:58
It's usually determined by mutual agreement on Weather Service. We probably be using their Provo Airport airfield operations. 01:31:02
While I was in for a federal government we had, we fortunately had our own airfield operations of other people. 01:31:07
And I often have to argue with them. 01:31:12
About It's not snowing anymore. Can we call the time? 01:31:14
And they were like, well, we all think so, because when they stopped, the snow called the snowfall. 01:31:17
It's about airplane operations for them, so. 01:31:21
That was a very, that was a very good experience for me. 01:31:24
Trying to try. I was trying to predict the weather better than them. As an engineer, I think I do, because you know how engineers 01:31:27
are. If you argue with an engineer, it's like arguing with. 01:31:31
With a pig in mud. 01:31:35
The pig likes it. 01:31:37
Engineers like it too, so. 01:31:38
But uh. 01:31:40
Additionally, they weren't actually. 01:31:41
If cars were parked there, we just weren't receiving any treatment at all. 01:31:45
OK, there we go. So I appreciate that piece of input. So yeah, so we would have to be. 01:31:49
Dealing with the contractor about parked cars in the streets, that's which is a very big. 01:31:54
Item on our list when we do it internally. 01:31:58
And just to kind of finish this up. 01:32:01
Snow. 01:32:03
For snow removal contracts is typically done by priority areas. 01:32:04
Two hours for priority one. That means that the contractor doesn't have to have the first priority one. 01:32:08
Done until two hours after the succession of snow. If you we want done faster, obviously the price goes up. 01:32:13
It's all about how much we're willing to pay for the service. 01:32:19
For a priority two areas, which is residential roads, we're looking at about four hours after the. 01:32:23
Secession of snowfall. 01:32:27
And for parking loss trail sidewalks, which is which would be considered priority three, we're looking at about 6 hours. So we're 01:32:29
looking at about. 01:32:32
Six hours that. 01:32:35
Of six hours at best. 01:32:37
On that as if when I was managing this in the federal government, even though we had. 01:32:40
Billions of dollars in airplanes. 01:32:44
And so forth. It was very hard to get the contractors out there. 01:32:46
We ran our own in-house snow removal. 01:32:49
But that was specifically for our priority years being. 01:32:52
Our airfield, our logistical routes, the areas that had a no fail. 01:32:55
No fill option. 01:32:59
On that, but that's just again kind of give a summary about our snow removal. 01:33:01
Options by contract. 01:33:06
Again, our 2019 contractor. 01:33:07
Doesn't do it anymore. They're still in business, but they don't get into the snow. I think it's probably because they were they 01:33:09
realized they weren't charging enough money. 01:33:12
For that and just to end this presentation. 01:33:16
You know, public works, we do more in just snow removal. We do a lot of things. 01:33:19
We are all about the quality of life and we're open 24/7, 365 days a year. 01:33:23
So I hope that answered your question. I appreciate you letting me go through this presentation. I really take pride. 01:33:28
In my pictures. 01:33:33
And my local points. 01:33:34
You know, I feel like it. Do you feel like you got your questions answered? It was very thorough. 01:33:36
The lease is 100,000 / 5 or over 10. 01:33:41
The lease is five years. 01:33:45
Yes, Sir. So the lease is five years, it's a. 01:33:46
And like I said, it includes outfitting that's required. It doesn't include the salt brine. 01:33:49
Because that's, again, that's something that we want to get fitted in there, but we. 01:33:54
But like I said, that's part of our budget thing. 01:33:57
And we're looking at also using savings at this at the end of this year from our salt. 01:33:59
From our solid purchases towards. 01:34:04
Up fitting our equipment properly. 01:34:07
And the reason that we want to keep the the. 01:34:08
The trucks that are utilized for snow operations as it does put a lot of wear and tear on the trucks. 01:34:12
And realizing that if we put if we up for those vehicles and. 01:34:17
Put on all these programs, sell it after three years, five years. 01:34:21
All the wear and tear is dramatically go decrease the value on those vehicles and that's not something that we want to do. 01:34:24
Excellent. Can I get a motion? 01:34:31
Yes. 01:34:40
I need a motion on the purchase of Public Works Vehicle Streets and Storm Water Resolution 2025. 01:34:43
Dash 05. 01:34:51
You want to approve it as presented. 01:34:58
I need a so moved. 01:35:04
So moved, can I get a second? 01:35:05
Second by I'm going to give it to Brett. 01:35:11
Because you said I. Unless you want to restate it. 01:35:14
You want to OK. 01:35:20
And all in favor. 01:35:21
Oh, roll call, Jake. Yeah. 01:35:23
Brett, hi. 01:35:25
Aye, Marty's excuse, Sarah. 01:35:26
All right. Thank you. I appreciate you. We're going to go ahead. Oh, yes, absolutely. And thank you for the information. It was 01:35:29
really helpful. 01:35:32
We're going to move into a public hearing. What we're going to do is we're going to open the public hearing with a motion. Then 01:35:36
we're going to hear from our finance director. 01:35:40
We're going to allow comments from the public. 01:35:44
And then we're going to close the public hearing and the conversation will move to the council. 01:35:46
Are you waiting for public comment or are you waiting for public hearing? 01:35:55
Public comment. 01:36:02
Public comment. Oh yes. 01:36:03
We'll go back to public comment. I didn't want to hold up people that were waiting to make a comment for public hearing, so come 01:36:05
on up for public comment. I'll open public comment first. 01:36:09
I think I can do this in about a minute, so OK. 01:36:14
Good evening. 01:36:17
Yes, OK. I am Kelly Smith White. 01:36:20
I actually, my daughter lives right down the street and my grandkids and I lived with them while we bought a house so. 01:36:23
But I love Vineyard. 01:36:30
Kelly Smith I live my my address and. 01:36:32
It says state address and phone number so. 01:36:35
But OK, as you probably know, the Hail Center Theater in ARM has moved into a new magnificent building in Pleasant Grove. 01:36:38
The theater is called the Ruth and Nathan Hale Theater, and we call it the Ruth for short. 01:36:45
And I serve on the committee as an advocate and we have been spreading tickets for. 01:36:50
The beginning this beginning of this year just to start off to everywhere the. 01:36:56
Schools of Egypt Vineyard have gotten them about. 01:37:00
Actually 100 tickets in each school for staff and their families. 01:37:04
Anyway, our goal is to work with the Theater Arts Commission in. 01:37:10
In the city and. 01:37:16
It says if your city does not have one. 01:37:20
Please delete. 01:37:22
Anyway, I'm here to share information about an exciting resource for our community and open up a line of communication. 01:37:23
Since the theater is opening, we have distributed throughout the community. 01:37:29
About 6500 voucher tickets to the roof. 01:37:33
So I'm here to spread tickets out. 01:37:37
We have a little wrench thrown into the works right now because the tickets are listed as $54. 01:37:40
Which means that I can't really give them to the mayor and elected people, but I can give them to, I'm going to give them to 01:37:47
Pamela. 01:37:50
And you guys are going to find a way to distribute them, whether it's a lottery or some fun creative thing. 01:37:54
The Roof will continue to provide world class shows and performing arts classes. There's a lot of classes there and kids that take 01:38:02
classes there. 01:38:05
In the community. 01:38:10
There are also They are also in the process of developing a variety of offerings to support our community. 01:38:11
The Ruth would like you to attend the new show Jersey Boys, which actually doesn't start till. 01:38:18
April umm. 01:38:25
Cinderella is going on right now and so you've got like a whole month to figure out how to get rid of these and pass these out. 01:38:27
I would. 01:38:34
Supposed to send them out to all the departments. 01:38:35
But Nope. So you're going to have to get in a lottery or somehow. 01:38:38
So I'm hoping you help. 01:38:44
Pamela to. 01:38:46
Send these out and get rid of them. Kelly, thanks so much for coming. We do have an arch Commission that works with events through 01:38:47
the city. 01:38:51
And we have so many opportunities for tickets like that for the people of our community. And I just bought tickets to Cinderella, 01:38:55
but I'm sure we'd all love to. 01:38:59
Contribute and go see Jersey Boys too and we're very excited for the roof. 01:39:03
If you like more for. 01:39:12
Awesome. 01:39:16
Thank you. Thanks for coming here and for being so patient. 01:39:18
Mayor, can I make a quick note just on the record of the meeting? 01:39:25
So I appreciate Pamela coming up and chatting with me before the meeting, unfortunately with the Municipal Officers and Employees 01:39:28
Ethics Act and the gift threshold of $50. 01:39:32
We can't distribute the tickets. 01:39:38
Any elected officials, any appointed officials or any employees of the city. 01:39:40
You can take the tickets. 01:39:45
And redirect them to the citizens in the city. You know however you would like to do it. And we all of course, can go buy our own 01:39:48
tickets and see one of their performances. 01:39:53
Amazing. 01:39:59
We have so many opportunities that we will use them for. Thank you. 01:40:01
All right. Was there anybody that wanted to make a public comment? OK, come on up, Daria. 01:40:06
I know we should have probably had a. 01:40:16
Stand up motion, Yeah. 01:40:18
Daria Evans Villas resident. 01:40:21
OK. I just want to publicly thank Anna Nelson and Marty Sepuentes. 01:40:24
With their help helping me to get working on the 9/11 day of service, I'm in contact with two faith groups. 01:40:29
That we can work work towards. 01:40:37
Getting some activities going. 01:40:40
I would just, I just would like to reference the transcript and video of the February 12th. 01:40:42
2025 City Council meeting. 01:40:49
When Mr. Paul Damron with EU dot and AAM advanced air mobility. 01:40:52
Says at the 19 minute, 37 second mark. 01:40:58
He says. 01:41:03
Is partnered with. 01:41:04
47 G. 01:41:06
Goyo Inland Port and U dot. 01:41:08
And then some private companies that are very interested in pushing this forward. End Quote. 01:41:11
And again Ian Robertson with 47G. 01:41:17
At the 50. 01:41:21
Three minute. 01:41:23
47 second to the 53 minute 4057 second. 01:41:24
Mark, he begins with and I quote. 01:41:29
Often you hear of vineyards. 01:41:32
The first mile. 01:41:35
The last mile of our front runner. 01:41:36
And of course as. 01:41:38
That expands. That will change. 01:41:40
But you see things at the inland port. 01:41:43
My question is. 01:41:47
Are we building an inland port in Vineyard City? 01:41:49
And if not? 01:41:53
Why was it inland court mentioned twice by two separate people? 01:41:54
Thank you. 01:42:01
Were there any other public comments? 01:42:07
OK, I'm going to close public comments. 01:42:12
Let's see. 01:42:15
We already talked to Kelly. Why was the inland port? 01:42:17
Mentioned by two separate people. I think they were just trying to share. 01:42:21
Their partnerships. 01:42:26
No, we don't have an inland port that's coming in. 01:42:27
So I hope that clarifies it. 01:42:32
Let's go ahead and go into the public hearing. 01:42:34
What is it called? I need a motion to go into a public hearing. 01:42:38
Great. Thank you. Jake, can I get a second? 01:42:43
Second Austin Brett. 01:42:47
All in favor, aye. We're now in a public hearing. Go ahead, Christy. 01:42:49
Thank you for waiting so patiently. I too thought we should do head, shoulders, knees and toes. 01:42:54
I've been sitting too long. 01:42:58
On the screen you will see just one of the pages of the budget that was submitted for this budget amendment. 01:43:01
I want you to notice that there is a column that was added as requested at the last. 01:43:07
Budget amendment meeting. 01:43:12
So that you can see what it was and what we are recommending. 01:43:14
So the second to right column is what it was after the budget amendment in November. 01:43:18
And then the far right column. 01:43:23
Sorry, 2nd to right column and far right column. 01:43:26
The far right column shows what we are currently proposing. 01:43:30
I also want to draw your attention to. 01:43:34
The second column of numbers. 01:43:37
Where it says actual fiscal year 24. 01:43:39
If you recall, when we do a budget, it's estimations and we do that back in June. 01:43:43
The numbers for our. 01:43:48
Fiscal year 24 were not finalized until late in November. 01:43:50
Which was after our last budget amendment. 01:43:53
And so we have gone in and updated. 01:43:56
That to be actuals instead of what was our projected budget for fiscal year 24. 01:43:59
Along with that, you will note that there are fund balance changes. 01:44:06
Again, we're going on estimates. 01:44:11
And then at the end of the year as we go in to do the financial statements, we true everything up. 01:44:13
And so at that point, there will be transfers made in between the funds. 01:44:18
There will be corrections. 01:44:22
There's adjustments that are made. 01:44:24
And so this is a more accurate representation of where we stand today because of the actual numbers that we have put in. 01:44:26
And I just wanted to show that so. 01:44:34
I think that helps clear up a lot of the confusion. 01:44:36
So to put it down to basic, basic, basic. 01:44:47
These are the five changes that we are requesting with this budget amendment. 01:44:53
Again, these are the only 5 that were changes that were not prior mentioned or were not related to transfers. 01:44:58
Or adjustments. 01:45:05
So in the general fund. 01:45:06
There is a financial analysis that needs to be done in relation to the new school board. 01:45:08
And they have divided that out between the four cities. 01:45:14
Vineyards portion of that financial analysis that is needed is 14,250. 01:45:17
And that would be paid out of the general fund. So we are requesting that. 01:45:24
In the capital projects fund, we've come we've become aware that there are two other necessary projects that we need to do. 01:45:28
The first one is to take our conference room here on the lower level of City Hall. 01:45:36
And to turn it into a couple of offices for the Sheriff's Office. 01:45:41
They are needing more offices as they expand. 01:45:46
And that is the solution that we have. 01:45:50
Put before you. 01:45:53
The second one is we need to be able to secure the basement as we are going to be opening the building. 01:45:54
For extended hours for the library upstairs. 01:46:00
This $15,000 that we are asking is. 01:46:04
Pretty much worst case scenario we are going to try and make sure everything is locked up and to put a chain across and explore 01:46:08
some other avenues. 01:46:12
In the hopes that we don't have to spend that 15,000. 01:46:17
But we are asking for it in the event that that's where we end up. 01:46:20
The Water Fund is requesting 75,000 additional dollars for water shares. 01:46:25
Was at 175 and now they're asking for 2:50 and obviously is Vineyard girls. We're going to need those water shares. 01:46:32
And then within the internal services fund. 01:46:39
It was an. 01:46:43
We, I should say I neglected to get the Bluebeam licenses into the budget last year. I was not aware that that was something that 01:46:44
was needed. 01:46:48
And so it got dropped out. 01:46:52
And it is an essential part of what? 01:46:53
We need to have in order to function. 01:46:56
For our departments. 01:46:58
I know that's really cut and dried. OK. Are there any questions from the public? 01:47:02
Come on up. 01:47:10
What is a Blue beam license? 01:47:19
Thank you. 01:47:22
Daria, I'm sorry, can you restate that or come back up and say it again? 01:47:30
What is a blue beam license? Thanks, Jake. 01:47:35
I apologize this isn't the same. I apologize I don't have a presentation for this one. 01:47:43
But maybe later. 01:47:52
Bluebeam is a PDF PDF software, so in essence it opens up PDF but the. 01:47:54
Advantages for Bluebeam is it allows for. 01:48:00
It's kind of like the industry, industry standard for when it comes to plans, reviews. 01:48:03
Making comments. 01:48:08
And allows for collaborative. 01:48:09
Sessions in there, so for example the OT utilizes Bluebeam. 01:48:11
And they create like so when they do plan, when they share plans with us. 01:48:16
For reviews and so forth, they they open up a session to allow us to review those plans in PDF form. 01:48:20
We're able to make comments and markups and so forth. 01:48:25
The billing department. 01:48:28
As well as Public Works utilizes that on a daily basis. 01:48:29
Thank you, Naseem. 01:48:37
Any other questions from the public? 01:48:40
OK, I need a motion to go out of a public hearing. 01:48:44
So moved, can I get a second? 01:48:49
Second purse by Brett, second by Sarah. All in favor. 01:48:51
Aye. 01:48:54
Any opposed? 01:48:56
All right, we'll go ahead and have questions by the Council. Do you have any questions on the budget? 01:48:58
I'd like to understand a little bit more about the. 01:49:06
Basement security. 01:49:09
And what that? 01:49:12
Actually is. 01:49:14
Again, I apologize I don't have a presentation for this one either so but. 01:49:19
The basement security door for example. So in order to while we open up the library on the to the children's library on the on the 01:49:23
top floor. 01:49:27
After hours. 01:49:31
It's going to open up the Currently there's not a separation between the upstairs and downstairs. 01:49:33
So it opens up the downstairs, specifically the council chamber room. 01:49:39
And the break room, The conference room. 01:49:43
To the public after hours when there is. 01:49:47
Like limited to no no staff. Excuse me, I know staff. 01:49:50
In the city. 01:49:53
And of course, we do have equipment. We have TV's, we have computers, we have monitors. 01:49:55
And we have to have other equipment. 01:49:59
That would be around SO. 01:50:01
Again, like Chrissy stated before. 01:50:02
We're going to look at options to ensure that we can. 01:50:05
You know, lockings. 01:50:07
And so forth. But. 01:50:09
We do have other pieces of equipment like the elevator that's going to be open for access. 01:50:11
For individuals. So in essence it's to secure it. 01:50:15
To $15,000 would include. 01:50:19
Building framing out of the new wall. 01:50:21
Installing a door. 01:50:24
A key access control access. 01:50:26
As well as. 01:50:28
Control access because we do have the sheriff's officers so downstairs. 01:50:30
So they can still utilize that door. 01:50:34
Without having to have special keys. 01:50:36
They can just use their badge that they currently have. 01:50:38
As well as modification for fire sprinkler system. There we go. 01:50:40
OK. Did you have any comments about that door? 01:50:48
No, I well, I I heard we also also the comment that we were looking at other options, so. 01:50:52
So that the $15,000. 01:50:58
Is truly a worst case scenario if we have to do that complete build out. 01:51:01
But we're going to explore. 01:51:04
Other options to see if they'll work first, if they'll be secure enough, absolutely yes. 01:51:07
Is there any well? 01:51:14
I can. I wouldn't mind talking about that a little bit more. 01:51:17
After OK. 01:51:20
Yeah, well, let me just. 01:51:25
Make this comment when the library is going to be open for extended hours. We are going to have. 01:51:27
What's the core that's doing it? 01:51:33
The Conservation Corps is going to be. 01:51:35
AmeriCorps, thank you. I knew it was something core. 01:51:38
AmeriCorps is going to provide an employee that we will hire to. 01:51:41
Take care of that. They will be the only person that's up there. 01:51:45
And so they will not be able to pay attention to what's happening downstairs and we do want to protect it. 01:51:48
So we are going to do a trial run and see if we can get everything locked up and and just putting something to discourage people 01:51:53
from coming downstairs if that's enough. 01:51:58
If that turns out not to be enough. 01:52:03
Then we would have to go to where we would build the wall with the security door. 01:52:05
Did you still want to? 01:52:12
Accept that in this or did you want them to come back? 01:52:14
No, I'm OK with it. I just wanted to understand. 01:52:18
What that? 01:52:21
Because, uh. 01:52:23
As a non engineer. 01:52:24
And having not seen a presentation. 01:52:28
I just wanted to know why? Why a door cost $15,000? 01:52:33
And I think you answered that. 01:52:38
Thank you. 01:52:41
Whatever question well knowing that eventually this will this whole building will be public safety like. 01:52:44
Does that account for future use of the building? 01:52:50
Well, you know what? Does that make sense? 01:52:52
It makes sense. 01:52:56
Yeah, it does make sense and the long term vision for the building will have. 01:52:57
Uses on multiple floors in multiple areas, and so being able to divide that up when it's when it's important to do so. 01:53:03
Will not be problematic in the future that we will have. 01:53:09
Install that, it will simply enable. 01:53:12
The various uses to take place and not. 01:53:15
May not cause problems for each other. 01:53:18
Jake, did you have a comment? 01:53:23
No, just in the kindest way. I don't support it, but I won't be voting for it. But you know. 01:53:25
I understand your guys's logic on it. 01:53:31
All of it, or just the door? 01:53:35
Do we want to break it out? I mean, it's going to pass, I think. 01:53:38
But OK, for the record. 01:53:43
Yeah. 01:53:45
Or just which ones do you want to pull off? 01:53:47
Maybe the Council can come to an agreement. 01:53:50
School district, we have to, obviously the school district I'm for. 01:54:00
The you know. 01:54:06
City Hall conference room remodel at this time. 01:54:09
You know I. 01:54:12
I don't think that's the time to do that. 01:54:14
Just because I think the referendum will stop the City Hall. 01:54:18
I don't, I don't think that that will move forward. So it's like. 01:54:21
Spending that money right now. 01:54:24
To adjust the. 01:54:27
But I know that that's whether we do the bond or not. So it's kind of hard to support that. What about just the idea that you need 01:54:28
capacity for our officers? 01:54:33
Yeah. How do you do that? 01:54:38
I mean, I'm just curious like. 01:54:41
Even if you do want a referendum. 01:54:43
How do you not acknowledge that they need space? 01:54:46
I mean, I think in previous conversations I've described how I feel like we should accommodate that. I think that's a discussion 01:54:51
for another time. 01:54:55
Oh, OK. I see. I understand where you're saying, Mike, I don't think we should be investing this because I think we. 01:55:00
I don't, I don't think the, you know. 01:55:06
The point but on the water shares I support and. 01:55:09
The Bluebeam licenses I don't have an issue with. 01:55:13
OK. I just think the issue of the conference. 01:55:17
During the City Hall conference room remodel and the basement security door. 01:55:20
All right. 01:55:27
I would be OK with pulling the basement door until we found out it was an issue, but I know we need capacity. And even if you 01:55:29
wanted to present the plan that you had mentioned, in our park there's another facility that's being planned for in that same 01:55:34
area, so I couldn't get behind that. 01:55:40
So I wouldn't be able to support that one. 01:55:46
Even if you had chosen not to. 01:55:48
Move forward with a bond. Just providing space for our officers is such a need for the community, so I won't be able to not 01:55:51
support that. 01:55:54
Any other comments? I have a question. 01:55:59
Do we know when we're going to vote on the bond? 01:56:01
After. 01:56:05
The report. Engineering Design. 01:56:06
OK. 01:56:13
Council, how did you feel about the door? I'm OK if you. 01:56:15
I would I'm not opposed to pulling it off if you guys want to put it in the budget. 01:56:19
I'm OK to split a vote. 01:56:24
Well, I think it's worst case scenario, right? And I think it's important that there's security. So, so kids. 01:56:28
Teenagers aren't coming down here. 01:56:34
When they're unsupervised, I think it's wise. 01:56:36
OK, it's worst case scenario, I'm OK supporting it. 01:56:39
OK. 01:56:41
Yeah, I'm satisfied with the explanation we got. 01:56:43
I don't know. I don't know that we need to spend the $15,000, but it sounds like we're going to do everything we can to not to, 01:56:47
not to. 01:56:52
OK, so I'm OK with it. 01:56:57
Yeah. And then we wouldn't be bringing it back to have them present that we got the worst case scenario. So it's a. 01:56:59
Reduction of it. 01:57:06
And then it'll just go into the budget process if you discover we don't need it. 01:57:08
OK, then I need a motion. 01:57:14
I move to adopt A resolution. 01:57:23
2025 Dash 04 as presented. 01:57:25
I have a first by Brett. I need a second. 01:57:28
2nd, I have a second by Sarah. Any discussion? 01:57:31
All right, we're going to do roll call on this. 01:57:35
No, Brett. 01:57:39
Aye, Sarah, aye. 01:57:41
And Marty's excused all right. 01:57:42
Let's see. 01:57:45
That brings us to. 01:57:46
I believe I covered everything except for reports. I would love it if you guys could send your reports an e-mail. Due to what? 01:57:49
The night if you have something pressing for the next meeting. 01:57:56
Like to get something on an agenda? Please go ahead and state it now. Otherwise, please. 01:58:00
E-mail your reports and then we can add them to anything that we talk about next time. 01:58:05
OK. 01:58:10
All right, adjourned. 01:58:12
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Transcript

Event transcript
All right, we're going to go ahead and start our City Council meeting. 00:00:03
It is February 26, 2025. The time is 7:36. 00:00:07
I'm going to let. 00:00:12
Jenna Ahern, come and introduce Muriel, social mail from X Factor. Who's going to talk about our strategic communications plan? 00:00:13
Thank you, Mayor. So we have not only Muriel from X Factor, we have Kyrene Gibbs from Y2 Analytics who ran our. 00:00:28
Citywide survey and built out a panel to inform the strategic communications plan. 00:00:37
So they're going to break this up into two segments where we'll talk about the survey process and then how that informs the 00:00:42
strategic communications plan. 00:00:45
And then move on to the strategic communications plan itself and what that looks like for our comms team and rolling out strategic 00:00:49
communications in the city. So. 00:00:54
Turn the time over to them. 00:00:58
Fantastic. Thank you, Jenna. 00:01:06
And thank you all for giving us a little bit of time to talk about this survey this evening. I'm going to hope that this just 00:01:08
works right away. 00:01:12
It's not going to OK. 00:01:16
We worried this might happen. 00:01:25
We conducted a. 00:01:36
Residents last summer. 00:01:39
Particularly busy in June and July. 00:01:47
In the field from June 5th to July 21st. 00:01:50
We send invitations to city residents via e-mail text message. 00:01:52
Them to participate in an online service. 00:01:59
In total. 00:02:01
Vineyard Residence. 00:02:06
Small sample size. 00:02:08
But that results in a market. 00:02:11
6.8%. 00:02:15
Discuss the survey. 00:02:20
Our main focus. 00:02:23
Research was on. 00:02:25
Communication patterns and preference. 00:02:27
Today, but we also. 00:02:32
Gathered. 00:02:35
Around key issues facing the. 00:02:37
Priorities for growth and development as this. 00:02:40
Particularly passionate. 00:02:48
See the city meeting or Expect. 00:02:50
All of that will be in an impact. 00:02:55
I've seen already we can make sure. 00:02:59
Happy to address any. 00:03:03
Via e-mail. 00:03:07
Muriel and her team. 00:03:11
What we do Q&A after? 00:03:23
Well. 00:04:20
While we wait for that, do you guys mind if we approve the consent items? 00:04:37
I'm OK with. 00:04:54
Everything but 7.4. Can you make a motion for 7.1 to 7.3? I make a motion to accept consent items 7.17 point 2 and 7.3. 00:04:55
All right, And can I get a second? 00:05:07
2nd. 00:05:09
Second by Sarah, first by Jake. Any discuss? No. All in favor. 00:05:10
Aye, aye. 00:05:14
All right, and then we will. 00:05:16
Discuss 7.4 while we wait. 00:05:18
Is there anything that you want to well actually nice seems here we're going to hold 7.4. 00:05:21
On consent and come back to it. 00:05:26
Pam, if I cause problems I apologize. 00:05:29
Let's see. 00:05:45
Do you think that we have the ability to discuss 3.2? 00:05:56
Mayor, if you're looking for things you can do, 9.2 is ratification of the settlement agreement that we already discussed during 00:06:01
the RDA meeting. 00:06:04
Excellent. Can I get a motion on that? 00:06:08
9.2. 00:06:12
This is the same settlement agreement we just did in the RDA, it just takes the confirmation by the council also needs to be 00:06:14
ratified. 00:06:17
I move to approve the settlement agreement as presented. All right, can I get a second? 00:06:21
Second Second by Sarah. Any discussion? 00:06:25
All right, I'll do it by roll call. 00:06:28
Sarah. 00:06:30
I, Brett. 00:06:31
Aye, Jake. Aye. All right. 00:06:32
Passed. Thank you. 00:06:35
Did you guys want to talk about the discussion of the Code of Conduct ordinance? 00:06:41
Yeah, or you want to go? 00:06:46
You wanted me to. 00:06:49
You go, you go, you've been leading the whole thing. All I was going to say is umm. 00:06:50
We've made a tremendous amount of progress in. 00:06:55
I know there was some concern about this being on the agenda tonight. 00:06:59
And for my part. 00:07:05
Is primarily because I really want to. We've had this assignment for six weeks and I'm really desperate. 00:07:07
Show that we can. 00:07:12
Produce. 00:07:15
And I, and I think we are. 00:07:17
And. 00:07:20
Ultimately. 00:07:21
I don't think any of us are comfortable moving forward without the full council present, even if. 00:07:23
There's potential that. 00:07:30
It could still pass, but without all. 00:07:32
Of us here. 00:07:34
I personally don't think it's appropriate for us to. 00:07:36
To move forward. 00:07:38
OK. Did you guys want to continue this? 00:07:40
Then to the next one. This is just a work session, So what I'll do is. 00:07:43
We'll close that work session and then what we'll do is can you? 00:07:47
Move. 00:07:51
Do we have a business item? 00:07:54
9.3 to the next meeting. 00:07:56
Yeah, I I just want to make a comment to update the people that. 00:07:59
Me and Brett can argue. 00:08:05
And we can get heated and go back and forth, and I think that's healthy. And I think that at the end of the day, we're neighbors. 00:08:08
And I really appreciate. 00:08:17
The relationship and also just umm. 00:08:21
When you're talking about freedom of speech. 00:08:25
It is something worth fighting for. 00:08:28
But it's also decorum and. 00:08:30
Kindness. And there's a balance between that. 00:08:33
And I respect my fellow. 00:08:36
Council member for. 00:08:39
Allowing for that. 00:08:41
And that discussion to take place. So yeah. 00:08:43
We'll move it forward I. 00:08:46
Make the. 00:08:48
Motion to move it. 00:08:51
Two weeks from today. 00:08:53
To our next regularly, regularly scheduled. Yeah, the next regularly scheduled. 00:08:55
Council meeting. Council meeting. OK, thanks. We have a first by Jake. Can I get a second, second, second by Brett? All in favor, 00:09:00
aye. All right. That ones moved. 00:09:05
And we're up. 00:09:10
OK. 00:09:12
A few key takeaways up front and then we'll get into a little bit more of the. 00:09:19
But overall, I think it's. 00:09:24
Are interested in hearing more? 00:09:27
Majority of residents. 00:09:30
Like to receive either much more. 00:09:33
A little more communication. 00:09:35
And we have. 00:09:38
Pretty sizable following on social media already 32% of residents. 00:09:40
Follow the city's Facebook account. 00:09:44
27% of. 00:09:46
Currently followed or. 00:09:48
Followed this Instagram account. 00:09:51
And social media seems to be the primary way that residents are getting information about the city. 00:09:52
You have been your. 00:09:59
The city's account. 00:10:00
Or just other social media accounting? 00:10:02
That keep them informed about what's going on in the city. 00:10:04
Word of mouth is the second most common. 00:10:08
Decided suggesting that there is a lot of communication circulating that isn't necessarily. 00:10:12
Within the cities. 00:10:17
So definitely an opportunity to engage with residents more directly and proactively. 00:10:20
We did have a majority of residents indicate that they would prefer to receive direct e-mail updates from the city. 00:10:25
To have a. 00:10:31
Information about. 00:10:33
Events, services, etc. 00:10:35
We asked residents. 00:10:37
Experience with the city. 00:10:39
As well and found that few. 00:10:42
Had visited the city's website. 00:10:44
Most of those visitors to the city. 00:10:47
Site finds the city. 00:10:49
Find the website, fairly easy to navigate. 00:10:51
Overall, expressing positive feelings. 00:10:54
For those who felt that it was difficult to find. 00:10:57
A little bit of a deep dive into. 00:11:01
Pieces of information could be. 00:11:04
More readily. 00:11:06
For the most part. 00:11:09
Are visiting the website. 00:11:11
To seek information about. 00:11:12
So really engaged resident. 00:11:15
Looking for more? 00:11:18
Direct communication. 00:11:21
Overall, as we mentioned, the majority of residents, 58%. 00:11:25
Suggest that they would like to receive some degree more communication. 00:11:31
And that's true regardless of. 00:11:35
In the city, so we were interested in seeing if. 00:11:39
Perhaps there was a little. 00:11:40
Of a recency by. 00:11:43
We have folks who were. 00:11:44
Moving in, who were? 00:11:46
Particularly engaged. 00:11:47
Or folks who have been here for a long time. 00:11:49
Plugged in than others and a majority of residents across. 00:11:51
Are indicating that they would like to see. 00:11:55
The sources of communication that they're currently relying on, as we mentioned. 00:12:03
Social media is sort of at the top. 00:12:07
The list here we're looking at a statistical tie between those first two for social media and word of mouth. 00:12:09
And then emails from the city comes in. 00:12:16
Third most frequent source of information. 00:12:19
You can see though that gap between. 00:12:21
The current source of information and preferred. 00:12:24
When residents are asked. 00:12:28
Select only one channel for. 00:12:30
How they would prove? 00:12:33
Emails are the most popular. 00:12:35
Helping direct residents to. 00:12:39
E-mail subscriptions that might be applicable. 00:12:42
Finding those opportunities. 00:12:45
More proactively intervene. 00:12:47
We have 32% of residents who follow the cities Facebook. 00:12:53
Who follows the Instagram? 00:12:59
And overall we have. 00:13:01
Decent share of residents who feel that the social media accounts are. 00:13:04
At least some degree. 00:13:08
Looking at the top two boxes. 00:13:10
For their 56% of residents who follow the city on Instagram. 00:13:12
Feel that the information that they received there, the updates that are available are extremely or very useful. 00:13:16
Facebook is a little. 00:13:22
Useful for those. 00:13:24
Who say that it's extremely or very? 00:13:29
With a large share of residence or. 00:13:30
In the middle there. 00:13:32
Very few residents though saying that. 00:13:35
These social media channels are not. 00:13:37
Certainly something. 00:13:42
At city website you. 00:13:52
But among those who have. 00:13:58
We're looking at a large share of residents who are seeking information about events or programs. 00:14:02
Seeking information about city. 00:14:08
Common driver to the website. 00:14:11
You were residents who are turning to the website to pay a bill. 00:14:16
Or seek. 00:14:20
Some sort of support or programs and reason? 00:14:21
None of our respondents were. 00:14:26
When we look at residents attitudes about. 00:14:31
We have 51%. 00:14:35
To friends and neighbors as a. 00:14:39
For information. So positive evaluation there. 00:14:41
53. 00:14:46
So again, among those visitors, it is a valuable. 00:14:50
We're a little bit more divine. 00:14:53
As to the overall organization or how easy or difficult it is. 00:14:55
Some of the things that residents. 00:15:01
City Council meetings. 00:15:05
And notes looking for specific items in city code. 00:15:07
Looking for a trash pickup calendar? 00:15:10
And then sort of an overarching theme. 00:15:12
We had one resident say that it's not particularly. 00:15:15
Upcoming event. 00:15:19
When you're not sure what. 00:15:23
So thinking about how best to. 00:15:27
Cater to these residents, direct them to the right places on the website. 00:15:30
That is the quick. 00:15:38
Overview of the community. 00:15:40
And I'll send the full. 00:15:43
Any questions about other issues that we discussed? 00:15:46
To get to the communications plan itself. 00:15:53
Thanks. 00:15:57
And thank you, Mayor and Council, for. 00:15:59
So, as the mayor mentioned. 00:16:10
We have been working. 00:16:13
Communications Plan. 00:16:17
It's been a pleasure working with your staff over the past year. 00:16:19
To make this happen. 00:16:21
Just a little bit about X Factor. 00:16:23
We are a homegrown Utah based. 00:16:26
Live right here in Utah. 00:16:30
And we do a lot of work. 00:16:33
For the client similar to yours. 00:16:34
For the past 7 minutes. 00:16:37
Done a number of. 00:16:40
Including the development of a strategic communications plan. 00:16:41
Back we help pleasant. 00:16:45
Which they were able to. 00:16:51
Enact successfully. 00:16:53
So we've we've been here, we're here local. 00:16:55
We also have for the. 00:17:01
Last five years run all the communications. 00:17:02
So just really briefly in terms of our process and the development of a strategic communications plan. 00:17:11
We asked Kyrene to present first. 00:17:16
As a best practice. 00:17:20
We were able to conduct that science. 00:17:22
Fielded representative service. 00:17:24
Of your residence. 00:17:26
To get. 00:17:28
You know a good understanding of their preferences when it came to communication with the city. 00:17:29
And that's really a gold standard. It really helps to inform the development. 00:17:34
We saw here on the agenda tonight that you also have. 00:17:39
Where you'll be hearing a presentation on the Parks and Rec plan. 00:17:44
Well, similar to a Parks and Rec plan. 00:17:47
Again, a communications plan. 00:17:51
That will really impact. 00:17:52
To execute going forward. 00:17:55
So in terms of our process, we conduct that research. 00:17:59
Quantitatively, sometimes we'll also conduct situational assessments. 00:18:03
To garner qualitative feedback as well. 00:18:09
And then we also kind of open the hood on the analytics for any digital platforms that we. 00:18:13
Including the back end of the. 00:18:18
Media just. 00:18:21
See trends and themes. 00:18:22
That can help to inform again. 00:18:25
We then go to establishing goals and measurable objectives. 00:18:29
What are the overarching goals that we're hoping to achieve? 00:18:33
With implementing this. 00:18:38
And then how do we measure success? 00:18:40
What does that look like? 00:18:42
In this day and age of digital communications. 00:18:44
There's a lot of ways that we can measure. 00:18:47
Then we go to the extent of identifying audiences. 00:18:50
And in your community, you know them well as elected officials. 00:18:53
Right, your residence. 00:18:56
As your key strategic partner. 00:18:58
But not every. 00:19:02
Will resonate with every single. 00:19:03
So, you know, identifying who those key audience groups are. 00:19:07
What messages resonate with them? 00:19:12
Is critically important. 00:19:14
To make sure. 00:19:15
Your city efforts are successful. 00:19:16
Your, you know, relationship building with your. 00:19:19
We then develop implementable strategies and tactics and these are the bread and butters that a lot of clients go immediately to. 00:19:24
Oh, we have a crisis, we need to get a press release out. 00:19:30
That's a tactic. Taking a step back and saying, OK, what is the full strategy here? 00:19:36
What are we hoping to accomplish? 00:19:40
Which audiences do we need to talk to and what are the messages? 00:19:41
And that's just as an example. 00:19:48
And then, you know, going back through creating a technical. 00:19:50
Really puts kind of. 00:19:55
You know those tactics to. 00:19:57
Kind of plans out. 00:20:00
Execute. 00:20:03
And then constant reevaluation. 00:20:04
This piece, of course, is to be clear. 00:20:07
We've encouraged your staff to do going forward as they. 00:20:09
I want to just note that we also took a look at the city strategic plan. 00:20:14
To make sure that. 00:20:17
So in conducting. 00:20:25
Analysis. 00:20:28
Identified based on service. 00:20:29
I've bulleted just a few high level ones here. 00:20:43
I won't read them all. 00:20:46
But I would say some common themes for this. You have a very engaged and active community. 00:20:48
But it does come with challenges, right? And making sure that you're open and transparent. 00:20:55
In communicating with. 00:20:59
With your community. 00:21:01
So the primary goal we identified for the communications plan. 00:21:06
Is engaging residents. 00:21:10
Social Cohesion. 00:21:16
I mean, we've all just been through collectively, you know, a major once in a. 00:21:18
Social Cohesion. 00:21:24
Right and. 00:21:27
It feels like that was yesterday. 00:21:29
Some days it feels like it. 00:21:31
But being able to build that? 00:21:33
With your community. 00:21:36
Is critical, and I think you're doing a really. 00:21:38
A secondary and supportive goal. 00:21:41
Is to proactively inform key audiences to improve. 00:21:43
Public's perception of. 00:21:47
Attract economic opportunity that ultimately. 00:21:49
Quality of life and well-being. 00:21:52
And strengthen partnerships strategy. 00:21:54
Again, I'm just kind of hitting the highlights here. Obviously there's a. 00:21:58
Documents and plan that goes. 00:22:01
With this. 00:22:03
Measurable objectives. I would just say the way we approach these are that we want them to be. 00:22:04
Achievable and reasonable. 00:22:10
You know, somewhat ambitious. 00:22:12
We want them to be time bound. 00:22:14
So that we're looking at specific. 00:22:17
Reflective of the strategies and tactics identified in the plan. 00:22:20
So that we can make sure. 00:22:23
That the plan. 00:22:25
So again, for audiences. 00:22:32
You know, I've already kind of spoken to this. 00:22:34
We do have segmented audiences identified in the plan. 00:22:37
Each of those audiences. 00:22:41
Some high level messages I wanted to just. 00:22:44
Are these key themes? 00:22:47
Vineyard is a welcoming community that provides. 00:22:49
Excellent quality of life for its residents. 00:22:52
You guys are currently undergoing a. 00:22:54
So. 00:22:58
Your unique identity. 00:22:59
New opportunities. 00:23:01
Vinegar conducts its work in an open and trans. 00:23:03
Manner ensuring that. 00:23:06
The public has meaningful opportunities to provide. 00:23:07
Decisions. 00:23:10
You know, I've heard that repeated here tonight during your RDA meeting. 00:23:12
Member Holdaway. I mean, you kind of. 00:23:17
You know, emphasize this point, and I think it's such a good one. 00:23:19
Try to reflect that in the place. 00:23:22
You know, and growth not for growth sake, but you know strategically. 00:23:25
You know, fighting those key and intentional opportunities. 00:23:29
So strategies and tactics and. 00:23:35
To kind of highlight. 00:23:39
Of the key strategies identity. 00:23:40
Really appreciate that. 00:23:54
Also strengthen that sense. 00:25:08
City leadership into the. 00:25:17
To assess current communication efforts, identify those gaps. 00:25:18
And develop these strategies and tactics, so to begin with one of our key recommendations. 00:25:23
Was the development and implementation of the communications policy. 00:25:29
One that ultimately just ensures that clear, consistent and timely communication across all city channels and platforms. 00:25:34
Are consistent. 00:25:43
And this policy is really designed to help provide a baseline of what that looks like and to improve that information access 00:25:46
between residents and the city, making sure that residents receive timely updates about things like. 00:25:53
City services, events, emergencies. 00:26:00
So just expanding on the strategies and developing this communication. 00:26:04
Policy one of our. 00:26:08
Primary focuses has been maximizing your case's current. 00:26:12
Utilization of the platforms that you use. 00:26:15
So whether that's social media? 00:26:17
Your newsletter that you use in via e-mail website and making sure that we enhance that outreach and engagement so. 00:26:21
And that's why again. 00:26:29
You'll see as you go through. 00:26:30
This. 00:26:33
The entire document, but a lot of our strategies and tactics kind of revolve around the effective use of digital communication 00:26:35
tools. 00:26:39
Again, just including the social media, your guys newly developed Vineyard City app. 00:26:44
For example, and even the dedicated work of your guys is. 00:26:48
Hired full-time digital media specialists. 00:26:53
Which we've outlined. 00:26:57
So. 00:26:58
Yeah, these again just we wanted to help outline in every single strategy and tactic. 00:27:00
Identifying what tools to use, best practices, emphasizing things you know, your bread and butter elements like strategic 00:27:05
planning. 00:27:09
Consistent messaging. 00:27:14
Proactive community interaction and then, you know, helping to guide. 00:27:16
Or establish guidelines of what that looks like for the City side and also the resident side to make sure that there is fair, 00:27:20
clear and transparent communications for on. 00:27:25
On all sides. 00:27:30
Umm, so I won't go through all of these because it is a little lengthy, but again, these are just. 00:27:32
Some of the high level highlights that you can kind of go into the nitty gritty, but we wanted to make sure that these strategies 00:27:38
aligned with Vineyard City's commitment to communication and transparency. So with this framework in place, we really hope that 00:27:43
Vineyard will be able to use it. 00:27:47
To and be more well positioned to communicate more effectively with their. 00:27:53
With the residents and help foster that relationship of. 00:27:58
Umm, connectivity and. 00:28:02
Inclusiveness. 00:28:04
Again, we're happy to answer any questions regarding the plan. 00:28:06
Or any specific strategies or about the survey itself so. 00:28:10
Thank you. Excellent council. Do you have questions? 00:28:15
I just like hearing the results of the survey. I think that's. 00:28:31
That gives us a lot of information that's useful, so thank you. 00:28:33
You're welcome. 00:28:37
Again, I can't wait to dig into the details more. 00:28:38
OK, I would like the raw data. 00:28:42
Of it. 00:28:46
You said the sample size was only 206. What was the population that we? 00:28:48
Put into the calculation. 00:28:52
More than that. 00:28:55
Yeah, so the the city population as a whole or the adult population of the city was our sampling frame. So households were 00:28:58
randomly selected, but. 00:29:03
The our total. 00:29:09
Invitee list from that random sample of residents. 00:29:12
Was somewhere in the realm of. 00:29:17
3000 individuals. 00:29:20
So we sent it out to 3000 at 2:06. So we're confident level was 9090 at a 95% confidence level. We have a margin of error of about 00:29:23
6.8 percentage points. That's correct. 00:29:28
3000. 00:29:35
OK, I. 00:29:36
This isn't more for you, but. 00:29:38
In my experience, a city has an identity of. 00:29:41
Using full service like you guys to. 00:29:45
Go and use and I did notice that you guys used Qualtrics, which is great. It's called the best platform in the industry right now. 00:29:49
So it's very safe. 00:29:52
Worked for them, they're good company. 00:29:56
But at the same rate. 00:29:58
It's kind of like we're a railroad where we pay for professionals to go. 00:30:00
And do it and buy the highest and greatest and do full service. 00:30:05
Yeah, we have. 00:30:09
Qualtrics and you guys didn't use our platform, you used yours. 00:30:11
So it's like we have both going. 00:30:15
And then we have like Google Forms or whatever. And so it's like we paid $86,000 and you guys didn't use our platform, you used 00:30:18
your own. 00:30:21
And that's kind of a waste where I see. 00:30:25
From the budget, right, That has nothing to do with you. 00:30:28
My other. 00:30:32
And. 00:30:35
We either got to use it or not. 00:30:37
My other though is that identity between full service or DIY cities do struggle with in terms of where they are. 00:30:41
Are you training our staff? 00:30:50
To do full service and use Qualtrics? Or is that a different? Is that the onboarding of Qualtrics? 00:30:52
You guys don't do that. 00:30:57
So you're not. 00:30:58
You're not training our communications department of how to do your job. You guys will always continue to do it. 00:30:59
We are full service survey researchers. We conduct the survey with. 00:31:04
Statistically rigorous and methodological best practice standards. That's not something we expect your staff to be experts in. 00:31:10
So as far as the Qualtrics onboarding goes, that is entirely within the realm of that software service provider, not a research 00:31:17
provider. 00:31:22
Right. And in October of. 00:31:27
2023. 00:31:31
That was actually my thing, as I said. 00:31:34
We're going to hire someone. I mean, you guys are. What you do is incredibly hard, being a data scientist, and we're buying a data 00:31:37
scientist software. 00:31:41
And it was like, we're going to hire someone that would be capable to be able to train and upload that. 00:31:46
And I knew that you guys were on our agenda or on our budget. And it was like. 00:31:50
So which one are we? Are we doing hiring a professional? Are we? 00:31:55
Are doing it and so. 00:32:00
It's nice to know we're using a great company for both though. But it's an identity thing. 00:32:02
The other thing though, that I'd like to bring up about. 00:32:06
Our communications department. 00:32:09
And it's something that I I disagree with. 00:32:12
Wholeheartedly in terms of speech and I think. 00:32:14
It's a good time to voice this. 00:32:18
Because you you mentioned threat. 00:32:20
Of misinformation. 00:32:23
Information is based off of the. 00:32:25
Point of view of, you know, the person that's experiencing it, right? 00:32:28
I know many people feel that. 00:32:33
I spread misinformation other people feel like they spread. 00:32:35
Information, right? 00:32:39
My issue is on the communications staff. 00:32:41
Is that our communications is under the direction of our mayor. 00:32:44
And uh. 00:32:48
Our policy. 00:32:49
As a council, I'd love to hear the wisdom. 00:32:52
When does the mayor speak for the city without authorization, especially with political fights and arguments? 00:32:55
There's many things that are on our city website right now. 00:33:01
That are against me and they're on city website right? 00:33:04
And so it is are we speaking as a city that. 00:33:08
Officially and is that the communications that the city is? 00:33:12
Negatively talking and spreading. 00:33:15
What they believe is real information or not. 00:33:17
And I believe that needs to be delineated in a. 00:33:20
Communications Policy. 00:33:24
And when you guys do that, do you recommend a vote of the Total Council to establish that truth? 00:33:27
So I'm going to point. 00:33:33
Point of order for a second, I think that this plan in specific. 00:33:34
Is to direct. 00:33:39
Staff as to when it's talking about factual versus non factual, it's going to be talking about something like. 00:33:41
Do we service HOA lines versus we service public roads when we're doing snowplows and making sure that? 00:33:49
People who think we're supposed to be plowing a Rd. 00:33:58
That is actually not under our jurisdiction is then clarified and disseminated to the right audience. 00:34:01
Because we're talking about something that feels like it relates to this but doesn't relate to it, I'm going to delineate it and 00:34:07
just let Eric respond to it. And then we need to move on to. 00:34:12
Back to this particular item, just knowing that. 00:34:18
I think the things you're wondering about are different and not connected. And I would say one more thing right before Eric. 00:34:21
Even though. 00:34:30
The. 00:34:31
Budget. 00:34:33
Item is under my. 00:34:34
Office. 00:34:38
Jenna reports to Eric. 00:34:40
In Eric and Jenna run communications. So if you're seeing something that. 00:34:42
Doesn't make sense to you? 00:34:47
Please bring it up with Eric and Eric will work with Jenna on it and you can resolve your issue in the same way that you do each 00:34:49
department. 00:34:54
Eric, go ahead and clarify the point. 00:34:59
That you I was just gonna point out that it our intent is not to be driving politics on the city's website. 00:35:02
And so if there's particular issues, Jake, that you find concerning that are seem to be aimed at you? 00:35:08
We're happy to clarify our point is to be providing objective fact. 00:35:14
To residents regarding whatever the issue is that there may be some. 00:35:19
Confusion or? 00:35:24
Or misinformation that may be in the realm of social media. 00:35:25
So it is not to be. 00:35:29
Weighing in on on one council member's. 00:35:31
Political view over another council. 00:35:34
To respect the time of the people who are presenting before us, let's keep our items specifically to this plan and not deviate 00:35:37
from it and then? 00:35:41
We can have any further discussions. Well, it was just a communications master plan. 00:35:46
What is that? And right now it's been. 00:35:51
I don't see, OK, if you say, hey, there's really no big difference. There's been multiple times this year where. 00:35:55
The city speaks to. 00:36:00
A reporter and makes a comment and I read that and I go the city is officially speaking. 00:36:02
As if this is the officially from the Council. 00:36:10
And I've never heard of this, and it's a political disagreement. So let me explain. My point of order is so critical here. Hold 00:36:13
on. Let me explain why point of order is so critical here. 00:36:18
They would not be over. 00:36:24
How our social media policy. 00:36:26
This is not a social media policy. 00:36:29
#2. 00:36:32
Communications, hold on. 00:36:34
If you were talking about whether or not any duties under my office needed to be reviewed, that is something that would be outside 00:36:36
of this discussion #3. 00:36:41
This specifically is to give opportunities for staff to follow. 00:36:47
A plan. 00:36:52
That is talking more about the things that I just expressed to you, which are. 00:36:53
Things that we implement as. 00:36:58
A city. 00:37:01
Policies that were implemented by the City Council. 00:37:02
And they can only work within the realms of. 00:37:06
Those things that were done if you wanted anything to be done differently. 00:37:08
It would fall outside of this plan. 00:37:13
This strategic plan. 00:37:15
Goes on what is currently adopted. So if you have any questions about what's currently in this process or plan. 00:37:17
Go ahead and speak about it. Otherwise I'm going to call point of order. 00:37:25
On the item. 00:37:29
Would you like me to speak to that briefly? 00:37:31
Yeah, I would say misinformation is something that we identify regularly. 00:37:33
With our clients just in this day and age. 00:37:38
It's not to. The intent is not to single out anyone individual. 00:37:41
But to recognize the reality that we're currently in with so many different social media platforms and. 00:37:45
You know algorithmic level, you know curated content. 00:37:52
So that you know one individual's feed. 00:37:57
Could be fundamentally different than another individual social media feed and the way they digest that information. 00:38:00
Our recommendation identified in the plan is to make sure that overtime. 00:38:05
The city and your official platforms, whether it's the website or social media accounts. 00:38:10
Becomes that point of truth that residents can trust. 00:38:15
Right. So that they keep coming back to you to say, is that road plowed? 00:38:20
What about my water? My water just turned off. 00:38:26
You know, did I get a text message from the city that I can trust with that information? 00:38:29
So those were our recommendations and it's something that quite frankly a lot of cities, counties. 00:38:34
You know, struggle with. 00:38:40
Well, and then that's where you want to stay. You want to stay independent. And if there's a disagreement, like I speak for 00:38:42
myself, the mayor speaks for herself and we don't use official. 00:38:47
Websites or Facebook or even respond to. 00:38:51
News articles as the city, but. 00:38:56
This is also getting off track. 00:38:59
Not just a good communications, Matt, we're talking about the communications master plan. 00:39:01
I would I would point out that. 00:39:06
This discussion is exactly why we need to continue the work on the court. 00:39:08
Code of conduct. 00:39:13
Yeah, I'm good there. I just wanted to, I didn't know if this ventured into that. OK. Thank you so much. Thank you for coming. 00:39:15
Thank you for the good work that you've done together. Thanks to our team who worked with you guys. We really appreciate it. 00:39:20
All right, have a great night. 00:39:26
All right, we'll go ahead and move on to our Parks and Recreation Master Plan and impact fee study. 00:39:28
Good evening, Mayor Council. 00:39:40
And Attorney Blakesley. 00:39:42
So for the public, if they don't know who I am, my name is Brian. I'm the parks and rec director for Vineyard. 00:39:47
I've been in my position about two years and. 00:39:52
Been here with the city for about 6 1/2 years and I I love Vineyard. 00:39:56
So tonight for this work session, we want to present a draft of the Parks and Rec Master Plan. 00:40:01
And we have a few questions for you. Want to get your feedback? 00:40:08
Umm, we have a. 00:40:12
Public hearing. 00:40:15
On Wednesday. 00:40:17
Next week before the Planning Commission and then we also have a public hearing. 00:40:18
Before you and two weeks from now, so. 00:40:22
Our plan is to implement the feedback we get from you. 00:40:26
Before we meet with Planning Commission on Wednesday. 00:40:29
The purpose of the master plan. 00:40:33
Is to provide a vision and guide for what our current inventory is. 00:40:35
Within Vineyard and then identify. 00:40:39
Recreation and park amenities that are necessary to be built over the next 20 years. 00:40:42
Umm, just to help me our local needs based upon public feedback. We've had a lot of. 00:40:50
Public feedback opportunities. 00:40:57
And then it's also backed up by national standards from the National Parks and Recreation Association. 00:41:00
And then tagged with that is an impact fee analysis study. 00:41:06
So. 00:41:12
Tonight, we'll start by having. 00:41:13
Presentation of the plan and then. 00:41:17
We'll go to the impact fee analysis following that. 00:41:21
But just to do a brief intro. 00:41:23
So our consultants for this project have been CRSA and MG BNA. 00:41:26
CRSA is the consultant the Vineyard City. 00:41:33
Worked with for. 00:41:37
The fire station. 00:41:40
So that was super awesome. 00:41:42
But I'd like to go ahead and invite Laura Smith with CRSA up, as well as Saxon Peterson with MGB and A. 00:41:45
To present the plan to you and then following their presentation, turn the time over to Lee Johnson from Zions Bank to show you 00:41:51
the impact fee analysis. 00:41:57
Thank you. 00:42:06
Let's see. Click Share. 00:43:00
Plug in a button. 00:43:04
Just waiting, OK? 00:43:09
Do I need to pick one of these? 00:43:12
Potentially. 00:43:15
Oh, great. OK. 00:43:17
All right. Thank you so much for having us. We had a, it's been a pleasure to get to work with your team and particularly with 00:43:28
Brian. 00:43:31
To craft this Parks and Rec Master plan. 00:43:35
For you and we'll keep it very high level because I know we're sort of pressed for time, but. 00:43:39
What you see in this master plan is what directly informs. 00:43:43
That impact the analysis that we'll hear from from Zions. 00:43:48
Following this plan, so we'll just take you through some of the work that we've done. 00:43:52
Again, very high level we. 00:43:57
We we worked with. 00:44:00
Your team to sort of establish goals. 00:44:02
And a mission statement expressing. 00:44:05
The process that we went through, we did a very thorough inventory to try to. 00:44:09
Combine all of the master plans that are coming, all the, you know, the open space and recreation. 00:44:14
That you have. 00:44:20
And then did an analysis and then made some recommendations and then that rolls into the costs like we said so. 00:44:22
The goals that we identified that are really strong in your community are, you know, this, this creating the sense of community, 00:44:31
preserving the sense of community. 00:44:35
Health and Wellness and conserving the the natural spaces that you have. 00:44:40
Really enhancing you know what you have and. 00:44:45
Providing those connections to. 00:44:48
To what you already have going. 00:44:51
Going for you umm and so this just if you dive into the to the details, this is. 00:44:53
All about the process we went through. 00:44:59
And then landing on the mission is to foster, foster that sense of community, promote health and Wellness. 00:45:02
And conserve the national beauty of Then you're creating inclusive, safe and enjoyable spaces. 00:45:08
But inspire active lifestyles and lifelong memories. 00:45:12
So starting with the. 00:45:16
Inventory We map to the existing. 00:45:19
Master plans. 00:45:22
Including Utah City, the the open spaces and active spaces that you have. 00:45:24
Coming in at UBU and your central corridor master plan. 00:45:29
And then this development at holdaway fields where there's some shared. 00:45:34
Public space coming in and there. 00:45:38
We looked at your existing trails in transit. 00:45:42
And then? 00:45:45
Also the existing amenities that you that you have already. 00:45:48
And then made recommendations for. 00:45:52
Immediate improvements. 00:45:55
Tenure improvements for the next, you know, five years, the next 10 years and the next. 00:45:58
Next 20 years. 00:46:02
And you can see that on. 00:46:04
This this map. 00:46:06
This is where. 00:46:08
You can dive in and see. 00:46:09
Open space that has been planned. 00:46:12
With the. 00:46:14
The Linden beach. 00:46:17
The Arm City. 00:46:19
I can't read that arms in the own land, privately owned land and residential development and so how? 00:46:21
All of those open spaces kind of kind of can complement each other. 00:46:27
And that was kind of a. 00:46:32
Kind of a challenge within this is. 00:46:33
Is how do we create a network where some of the land is HOA? 00:46:35
Owned, you know some of it is adjacent city owned. 00:46:38
But it really does, you know, benefit the entire community. So, so we wanted to be aware of that. So we weren't. 00:46:43
Oh, pardon me. We wanted to be aware of that. So we weren't creating redundancy with your public versus private. 00:46:49
Land. 00:46:56
And so then we really dove in to determine which parks, which existing open spaces you have. 00:46:58
How much acreage that is and which ones are eligible for impact fees? 00:47:05
And and so we have them listed out and what amenities they already have. 00:47:10
Available so that we when we propose. 00:47:15
New amenities and the schedule to provide maintenance and additional amenities. 00:47:18
We know that we're not being redundant to what you already have, but we're complementing what you have. 00:47:23
This we got out to some of your. 00:47:28
Events last summer and talked to you. 00:47:32
A lot of your residents and what we found was people really do enjoy your playgrounds, they enjoy getting outside, they just. 00:47:35
They want to. 00:47:42
You know, umm. 00:47:43
They want to enjoy what you have and they want to enjoy places where their their kids. 00:47:45
Are are having a great time. 00:47:50
And the commonality that we heard was they're going outside of the near to use the rec center. 00:47:53
And and some of those facilities and so. 00:48:00
Also. 00:48:03
Specific like baseball field diamonds, you know, very specific recreation activities they they were also interested in. 00:48:05
Oh, and then one thing that we noticed too. 00:48:14
That we heard back from your community was while the children are very young now and playgrounds are very, very popular now. 00:48:17
10 years from now, those children will be playing, you know. 00:48:23
Sports and so really thinking about how we're scheduling maintenance and growth. 00:48:26
And additional amenities based on how those those populations will age. 00:48:32
And so I'm going to bring Saxon up to come talk about the analysis. 00:48:38
I'm with me because he's a little more. 00:48:43
Granular on. 00:48:46
The work that we did, but this is the. 00:48:47
Your existing trails and transit map. 00:48:50
And then the next slide then shows. 00:48:52
The recommendations that we. 00:48:56
Have made. 00:48:58
Here we go. 00:49:01
Yeah. So the plan so, so that was your existing trails in transit and then these are your. 00:49:05
Your planned additional trails in transit. 00:49:13
That will start to connect that entire network. 00:49:16
And then the NRPA standards, I'll let you speak to them. 00:49:24
I blow this up a little bit. 00:49:27
Helpful. 00:49:29
Is it this one? 00:49:38
OK, we'll work with what we got. 00:49:41
Umm. If I can backtrack just a little bit here, I'll be the first to say that. 00:49:44
A lot of content. There are loose ends here. We're still working with Brian and. 00:49:50
Dialing in some of. 00:49:55
Of what you're seeing here, but the yeah. 00:49:56
The question that we want to answer. 00:49:59
Today. 00:50:01
Or with this master plan is why are we proposing what we're proposing with the amenities? 00:50:04
And how did we get to that point? 00:50:09
And. 00:50:13
One lens to look look through is through national trends. 00:50:14
And so looking at NRPA averages. 00:50:19
So these are. 00:50:22
This is they're sampled from similar sized cities with similar density. 00:50:25
And then there's a population threshold per amenity and we take that information. 00:50:31
And we compare it to Vineyard and so. 00:50:36
With the population trajectory that we've. 00:50:39
I guess Zions public finances. 00:50:44
Has estimated. We look to these. 00:50:47
Thresholds. 00:50:51
To give us one insight and one layer a lens to see how we compare to the rest of the nation with. 00:50:52
The levels of service, the amenities in our parks are we providing? 00:51:00
And so. 00:51:04
And then we. 00:51:08
Show the the actual threshold. So this would be one playground per 3000 residents. 00:51:10
And some of that a little bit more granular information there. 00:51:17
And so I'm actually going to go back. 00:51:23
While you're looking for that, is there a state law that? 00:51:29
Put the cap on how much you can charge. 00:51:33
On the impact fee. 00:51:36
That would that would be a question, Yeah. That would be something that he can speak to in depth. I'll give you the 32nd answer. 00:51:40
A city can charge fees. 00:51:48
Impact fees. 00:51:51
Can only be charged in relation to their master plan. 00:51:53
Well. 00:51:57
Both the master plan but also facilities. So you have to establish a plan. 00:51:58
That outlines those facilities. 00:52:03
And then when you collect those fees, they can only be used for the facilities, correct? And you can only. 00:52:05
Charge and impact fee if you have implemented an impact fee policy plan for that particular variety of facilities. 00:52:12
So what's being presented is. 00:52:20
Fitting that plan as it relates to parks. And so they're talking about the master plan portion in a minute, you'll hear. 00:52:23
The finance side of how they translate that this master plan into the dollars. 00:52:30
And then when you consider and adopt that plan. 00:52:36
Then you'll be able to assess that impact fee. 00:52:40
Against development as a condition of development. 00:52:43
And then use those fees to build out your. 00:52:46
Master Plan. 00:52:50
Thank you. 00:52:52
And feel free to. 00:52:54
Ask questions as we go here. 00:52:56
So this would naturally land in more analysis or the proposed. 00:52:58
Section of the master plan so. 00:53:02
Excuse me going back and forth here. 00:53:04
So some of the. 00:53:07
Some of the, I guess, disclaimer, some of the amenities that we're showing and proposed. 00:53:08
And the location. 00:53:13
Roughly at the parks that they would be seated. 00:53:15
Some are more further along and committed, and some are more prospective. 00:53:22
Vineyard, downtown Utah City, it would be an example of that. 00:53:28
Where these amenities are a bit more perspective. 00:53:31
But one key factor here is that. 00:53:36
Early in the horizons that we've identified. 00:53:39
For her for vineyards to focus on. 00:53:43
We want to make sure. 00:53:46
That early in the 2025 to 35 range, we're focusing on land acquisition. 00:53:48
And so now I'll skip to back where we were in the document here. 00:53:54
So these costs. 00:54:01
Are a summary. 00:54:03
Of justice, the amenities, the cost estimates that we're proposing. 00:54:08
So this does not include facilities supporting infrastructure. 00:54:12
Maintenance expenses, etc. 00:54:17
So it's it's. 00:54:20
Going, of course, as funding becomes available, it's going to be important that. 00:54:22
Council and the public are informed on. 00:54:27
What does it take to? 00:54:31
Build this next prioritized amenity. 00:54:33
And so. 00:54:36
Funding may vary as time. 00:54:38
Moves on and so having. 00:54:40
The amenities prioritized was a. 00:54:42
Key intent. 00:54:45
To help you. 00:54:46
Be empowered to make decisions moving forward. 00:54:48
This is kind of putting it all together, so pointing out where? 00:54:51
Prospective amenities and then further along more planned and even slated for construction, presumably. 00:54:56
Amenities are landing. 00:55:03
And then just tabling. 00:55:05
Which horizon? So the five year increments and then a 2045 would be the. 00:55:08
For this extent, for this purpose of this master plan. 00:55:13
And then just going through each amenity and. 00:55:18
Identifying that. 00:55:21
Cost. 00:55:24
In today's dollars. 00:55:25
Is there anything? 00:55:29
You'd like me to speak on Lauren? 00:55:31
Are these masks are playing? 00:55:35
Yeah. So these are generally. 00:55:38
Not created by us, but or from existing master plans. 00:55:41
And Vineyard. 00:55:46
Pickleball courts in. 00:55:47
In your growth here? 00:55:49
And again, potentially perspective and not necessarily. 00:55:51
Set in stone, but. 00:55:55
Our intent is to empower you to be able to. 00:55:58
See Apples to Apples and compare. 00:56:01
Prioritize. Does that money have to be? 00:56:05
Pickle board like those specific exact things, Jamie or is it like this is an idea conceptually? 00:56:08
And then you can adjust those parts and amenities later or. 00:56:15
Does the master plan have to be adjusted every time you change? 00:56:18
Somewhere in between. 00:56:23
So your master plan can. 00:56:24
Indicates some flexibility. Like you, you could within the master plan for example, indicate. 00:56:26
A park with space for plain courts. 00:56:33
And plain quartz could be basketball courts, tennis courts, futsal courts. 00:56:37
And I think some of the advice you'll get from Zions Bank when they present the financial side of things is that in that plan when 00:56:43
you state. 00:56:47
The types of things that are eligible for the use of those impact fees. 00:56:52
That instead of saying. 00:56:57
Pickleball court or tennis court? 00:56:58
That you also include the more general term sports so that if you find in the community, you know to the comment about as folks 00:57:01
age, right? 00:57:06
You may have. 00:57:11
Park space that. 00:57:12
When you have a lot of kids at a younger age. 00:57:14
We'll need slides and swings. 00:57:16
Those kinds of amenities and at a later point in time may need something different and you're going to want to. 00:57:20
Structure the language and. 00:57:25
Your plan so that. 00:57:27
Gives you as much flexibility as possible. 00:57:29
You can't be infinitely flexible. You have to have enough definition that. 00:57:31
You can at least point to the types of things that you're building so that Parks doesn't stray into becoming something different. 00:57:37
Than what it is so there's a little bit of an art to defining what it is and how you structure those terms but. 00:57:44
I've reviewed the. 00:57:50
Plan that was presented and I think the work both of the planners that are presenting to you right now and to the bankers that 00:57:52
will present. 00:57:56
The financial side of things is really tight and well done. 00:58:00
Knowing that the settlement. 00:58:05
That we just did is short 800,000. Can we adjust our plan to make up for that and name that a park into? 00:58:06
Putting that into our master plan as a stopgap. 00:58:14
Like to recuperate that money? 00:58:17
Because I mean that is a part. 00:58:20
Whether it would be eligible for impact fees? 00:58:23
You know, depending on. 00:58:26
On how you structure what you do. 00:58:27
Because that way, I don't even think we're too conceptual stage on that. 00:58:29
Right piece of property. So it may not be ready for the discussion today, but sure. I mean, I think you always want to talk about 00:58:33
what resources could come to bear. 00:58:37
You do have limits on impact fees because it's a fee and not a tax. 00:58:42
And so for example your. 00:58:48
General sales tax revenues, property tax revenues you can budget and allocate. 00:58:50
With a little bit more flexibility than what you can with an impact fee. 00:58:56
An impact fee. They're in strict categories and then the money within those categories can only be used for things on your plan. 00:59:00
Right. And if they're not used on things within your plan within a certain period of time, they have to be returned? 00:59:09
Right. And so like. 00:59:16
We would need to label this property now a City Park. 00:59:18
Put it on our master plan. 00:59:22
And go through that process and then redo it and add it to it to be able to have it qualify. 00:59:24
In broad sketch, yes. Yeah. 00:59:29
But that's one way we could get there. 00:59:32
Or part. 00:59:35
And maybe to speak to that as well the. 00:59:38
Map on the left with. 00:59:42
Vineyard Grove. This one is further along, for example, in the planning process. 00:59:44
Utah City plus West, OH. 00:59:49
Did pending. 00:59:52
Land acquisition or you know, whatever policies are in place. 00:59:55
For providing a level of service in that area as well. 01:00:00
The other element of this, we did give some thresholds of timelines and it's not saying wait until 2035 to build this, it's 01:00:08
saying. 01:00:12
It's recommended that by the year 2035 you will need this amount of amenities and so you could do it tomorrow. 01:00:16
If you wanted to, but it's just saying you know your population is projected to need this by this day. So so it's it's more front 01:00:24
loaded. 01:00:28
Yeah, umm. 01:00:31
Yeah. So there's no more questions. We can hand it over to Zions Public Financing. 01:00:33
OK, let's go into the next. 01:00:39
Thank you so much. 01:00:42
Can I ask one question though? Actually just about this SO. 01:00:43
How they mentioned with? 01:00:48
The current inventory of amenities, so they have all of the city owned amenities included in that total. 01:00:50
As well as all of the HOA. 01:00:55
Owned facilities and they have those counted at .5. 01:00:58
So I guess my question for you is. 01:01:02
As a council, do you feel comfortable with that? 01:01:05
Do we include HOA and if so? 01:01:08
At what amount do we include them? 01:01:11
So my recommendation to the council is there is actually a lot to digest inside of this. You have two weeks for a total overview. 01:01:13
Brian was saying that he wanted to get some of these changes before Wednesday. 01:01:20
If you wanted to. 01:01:27
Take the time to go read through it. 01:01:29
And turn those comments in, especially Brian's last question. Brian, maybe you could follow up with an e-mail to the council, BCC 01:01:33
everybody. 01:01:37
And they can respond to some of those questions as they also start sending other things that they're going through. 01:01:42
Council, if you need to schedule a meeting to sit down and go through some of this, I think that would be appropriate. 01:01:48
As we plan for this next phase, just to make sure that staff is really bringing something. 01:01:55
Tying up any loose ends that we might have. 01:02:02
For the next few meetings before it goes to the public. 01:02:04
Would that work OK, Brian? 01:02:07
OK. 01:02:09
OK. 01:02:10
Yes, just pulling it up right now. All right. Thank you. 01:02:20
Thank you so much. 01:02:23
Great work. 01:02:25
All right. Awesome. So thanks Brian, for putting those slides up. 01:02:42
I'm going to echo the sentiment that a lot of people have said standing up today. I'm. 01:02:46
You know, grateful for the opportunity to speak with you today. 01:02:50
My name is Lee Johnson. I'm a Zions Public Finance. And if you know who Susie Becker is, she's someone that I've worked with on 01:02:52
this impact fee as well as other projects so. 01:02:57
I'm excited to walk through this portion with you today. I. 01:03:02
I say I give the green light to everything Jamie said regarding impact fees. Those all line up with my understanding of the Utah 01:03:06
State code. 01:03:09
And before we jump right into it, I do want to go over just a quick little review. I think this kind of helps to just put into 01:03:13
perspective and maybe answer some questions before they come up. 01:03:17
One of the first being what is an impact fee. It's clearly stayed on this slide. It's a one time fee charged to new development to 01:03:23
offset the capital costs associated with new development. 01:03:27
So Vineyard is a city that's having a lot of growth. A lot of people are moving in. 01:03:32
Those people are going to be putting more stress on the current system. They're going to be putting, they're going to be using the 01:03:35
parks, they're going to be using the police services and the other amenities that the city has to offer. 01:03:40
Impact fees are a way for new development to pay their fair share to offset those costs that they put on the system. 01:03:45
For the fees and the financial side of things. 01:03:52
Remember that when we calculate these impact fees, there's a lot of specificity in what we can and cannot use. 01:03:56
And we only cover the cost of system improvements, not project improvements. 01:04:02
So what how that's identified in this impact fee analysis and impact fee facility plan? 01:04:06
Is that any? 01:04:11
Park that serves more than one local development. 01:04:13
So for example, a pocket park that doesn't have any parking, that only serves one or two neighborhoods. 01:04:16
That's not going to be considered a system improvement in a system park. A system improvement or system park would be something 01:04:21
that debatably. 01:04:24
Everyone in the city enjoys and uses. 01:04:27
And of course, all of this comes from the Utah State Code, Title 11, Chapter 36. 01:04:30
And it's required to have an impact fee facilities plan and an impact fee analysis. 01:04:34
Which are typically. 01:04:39
Category like. 01:04:40
Colloquially. Colloquially said as IFP and IFA. 01:04:41
So the IFFP. 01:04:45
Typically precedes the IFA and the most important. 01:04:47
Thing that you want to pay attention to when you look at the IFFP. 01:04:50
Is the service levels and the service levels are going to be defined in this document and that's. 01:04:53
That's going to be serving as the basis as to what we're charging in the future. 01:04:58
There's going to be some overlap between the IFFP and IFA, but just know that service levels are what you should be looking for. 01:05:03
And here are some other elements such as demand created by new development that impact that new development is going to have as 01:05:08
well as new facilities that are needed and the cost. 01:05:12
So for the impact fee analysis, what you want to look for specifically is. 01:05:16
The fee that we're going to be charging. 01:05:20
So this is where the actual fee is calculated that we're going to be. 01:05:23
For parks, recreation and trails. 01:05:27
And the proportionate share analysis is just a way of saying what qualifying costs do we have that we anticipate in the future? 01:05:29
From new development. 01:05:36
Is will new development have to pay? 01:05:38
Their quote UN quote fair share so we can maintain the levels of services that have been established. 01:05:41
And of course, there's construction cost, new facilities, other costs, study costs, and financing and credits. 01:05:45
In this case, because there isn't any previous Parks and Recreation fees, there's going to be no. 01:05:50
Credits as well as no outstanding bonds so. 01:05:55
There shouldn't be any credits in the calculation of this impact fee. 01:05:58
So going through that background and kind of getting on the same page, we can see here. 01:06:02
This information was taken from Mountain Association Association of Governments. 01:06:07
The population growth that we're seeing in the study period, which is from 2024 to 2034, is 12,830 new residents. 01:06:11
So using this information, this is the basis of what we use for all of our calculations and in establishing service levels. 01:06:19
So Ryan, if you could go to the next slide. 01:06:27
So can you go back real quick? 01:06:30
Happened to your back one side just OK. 01:06:32
OK, 2034. 01:06:35
OK. 01:06:37
So this slide right here using those figures from the previous slide. 01:06:41
And this information can be found in the IFFP in more detail. 01:06:47
But these are the service levels that we have established and. 01:06:51
For different. 01:06:55
Parts of infrastructure or impact fees that the city may charge, those are going to look different. 01:06:56
We've identified the service levels. 01:07:01
For Vineyard City in terms of acres? 01:07:03
Per 1000 residents. 01:07:06
Parks and miles per 1000 residents for trails and there's three types of trails outlined here there's concrete, asphalt and Trex, 01:07:08
which is. 01:07:12
My understanding is Trex is some kind of composite. 01:07:17
Material that mimics hardwood. 01:07:19
So. 01:07:21
On the blue side, on the left, we see those actual service levels. So in 2024 based on the inventory we have right now of 01:07:22
qualifying capital. 01:07:26
Improvements. 01:07:31
And the population of 2024, those are our service levels, so 2.56 acres per thousand persons point, 112.0112 miles, et cetera, et 01:07:32
cetera. 01:07:37
But we can see that if nothing is done, if we don't build anymore trail, if we don't build anymore parks and we have 12,000 plus 01:07:43
more residents come into the city. 01:07:47
Those service levels are going to notably drop. 01:07:51
Which makes sense, you have more people. 01:07:53
But not a growing number of amenities. So what that means is you have more crowding and the service level is dropping. 01:07:55
So on the right side in the yellow, that's another way to essentially establish the same thing which. 01:08:01
Is the cost of current amenities in today's? 01:08:07
Dollars. So if we take all of the. 01:08:11
The assets and parks and trails and the cost. 01:08:14
In today's dollars to create all of those things and divide them by the number of people in 2024. 01:08:18
Those are the costs per individual. 01:08:23
And we can see the same thing happened, that if nothing is done, that amount of investment per individual will go down over the 01:08:25
study period. 01:08:28
So when we take those investment. 01:08:34
Per capita, or if we take the. 01:08:37
Service levels and calculate the projected cost based on current construction costs for park fees and trail. 01:08:41
For park, For building parks and building trails. Excuse me? 01:08:49
These are the total numbers that we're expected to. 01:08:53
That the new cost that new development is expected to incur over the 10 year period. 01:08:56
So 9. 01:09:04
$9 million for park improvements and over $6 million for trail improvements for total cost of around 15,000,000. 01:09:05
So you can find this in the impact fee analysis. 01:09:12
This is everything broken down South, the park improvements per capita. If we're going to be maintaining those same levels of 01:09:16
service, it's going to be $707.81. 01:09:20
Trail improvement, same thing. 01:09:24
And there are also some other costs that qualify to be put into the impact fee calculations and we're including consultant costs, 01:09:25
so. 01:09:29
These are the costs from. 01:09:33
Me myself at Zions Public Finance as well as from Saxon and Laura from MG BNA. 01:09:35
CRSA. 01:09:41
And dividing those consultant costs over the number of new residents that are anticipated to come into the community over the next 01:09:43
10 years, the study period that has been identified. 01:09:47
For a total capital cost of 1000, about $1200. 01:09:52
And then we take that number and we multiply it by the average household size, which is on the next slide. 01:09:55
And this is how we get our impact fee for every household that's going to be built in the future. 01:10:02
And that impact fee after we multiply it by 2.88, which is the average household size from the US Census. 01:10:07
The ACS American Community Survey five year estimates. 01:10:13
To be a total impact fee of $3422.88. 01:10:16
And naturally, when you see that, you think that's a lot of money. 01:10:20
I mean, that's an impact fee. 01:10:24
And you naturally might ask yourself, where do we stand in relation to? 01:10:26
Our neighbors. 01:10:30
So here's some visualized information. 01:10:31
From the Utah Valley Home Builders Association. 01:10:35
That kind of shows where vineyards impact fee stands in relation to other cities in Utah County. 01:10:38
So the blue line represents the average and you can see that. 01:10:44
The fee that we're proposing for Vineyard is just under that average, including the outlier in Woodland Hills. They currently 01:10:48
don't have an impact fee for any. 01:10:51
Parks or recreation? 01:10:55
And that gives us an idea of what kind of fee we're charging in relation to. 01:10:57
Other cities in the Valley. 01:11:01
Now, if we take it a step further, this graph is a little more messy. 01:11:03
But this is typically what? 01:11:08
Developers look at when they're looking to build new. 01:11:10
Housing units in a community. 01:11:13
So the Gray bar represents just the impact fees issued from the city and the red bars. 01:11:15
Include all fees that are expected to incur with development. 01:11:21
So that includes things like connection fees. 01:11:25
Perhaps some special district impact fees and so on and so forth. 01:11:28
The yellow bar is the average for the red bars and. 01:11:32
The blue line going across is the average for the Gray bars. 01:11:35
So we can see that right now where Vineyard is sitting without this Parks and Recreation impact fee, we're sitting right at the 01:11:37
average and when we add that amount onto. 01:11:41
The current amount that Vineyard is charging for all of their impact fees. 01:11:47
And other fees. 01:11:50
That it goes up to about $25,000. 01:11:52
And which would put it about fourth among its peers. But it's pretty close for the cities and areas that follow. 01:11:55
So that's everything that I planned for you today. The details can be found in the IFFP and the IFA. 01:12:02
Those drafts are available should be available to you or from a representative from your city. 01:12:08
And I know that was a lot of information, but I'm here to answer any questions or to address any concerns. 01:12:13
Thank you so much. I would actually. 01:12:20
For time sake, ask the Council to go through this. 01:12:23
Look at it if you have questions. 01:12:26
Set up some meetings and shoot an e-mail. 01:12:29
And then we're going to have this in a public hearing and we're also going to have it in another public hearing for the public. 01:12:31
Where they'll be able to engage with it. So as we build on this. 01:12:38
This will come back to us. So I'm going to go ahead and. 01:12:43
Just thank you. 01:12:45
And. 01:12:47
So much detail which we really appreciate. 01:12:48
And we will. 01:12:51
We'll send you any thoughts or comments that we have. 01:12:53
OK. Thank you. Thank you. 01:12:55
Council, I'm gonna go ahead and move to. 01:12:59
Yes, I'm going to go ahead and move to 7.4 from the consent items. 01:13:04
Jake asked to pull that off. Consent. That's the Streets and Stormwater Resolution 2025. 01:13:10
Naseem, did you want to talk about that or Jake, did you have a specific question? 01:13:18
My comment is the amount of trucks. 01:13:24
That we have. 01:13:27
That are in the I think $100,000 range with maintenance and stuff. 01:13:28
And why those aren't equipped with? 01:13:34
Snow removal already? 01:13:39
For the blades. 01:13:41
I mean, I see quite a few trucks. Why this truck and why not? 01:13:42
Make a multifaceted. 01:13:47
To be able to handle that. 01:13:50
I mean, I know it's a bigger truck, but like. 01:13:52
We've got a lot of big. 01:13:54
Public works trucks that are really nice and they don't have the. 01:13:56
I'm not understanding why we didn't. 01:14:00
Do that. 01:14:04
On the snow truck, right? 01:14:07
The uh. 01:14:09
OK. Well, thanks for the question. In regards to equipping, excuse me, equipping trucks for snow plow operations we do have. 01:14:14
A few vehicles are equipped with snowplow. 01:14:24
For snow plow operations, we have 3 pickup trucks for a snowplow operations to include the. 01:14:26
What we call the dump truck, the bobtail, which is a short, short, short bed. 01:14:32
Dump truck for which you see around on the. 01:14:35
Primary roads. 01:14:39
On some of the other trucks that. 01:14:40
In regards to equipping them for a snowplow operations, 2 items on that is. 01:14:44
Those trucks are kind of allocated maybe to other departments such as like water and sewer departments. 01:14:49
On that so they kind so during snow like snow seasons they do have a specific use. 01:14:55
To maintain our water and sewer operations. 01:15:01
In addition to. 01:15:04
Utilizing those type of vehicles for snowplow. 01:15:05
It takes, it does take a investment in order to get them equipped for that in addition. 01:15:10
The umm. 01:15:16
The equipment like the additional equipment that would have to be put on there, but also the the wear and tear. 01:15:18
That snowplow operations put on there. So those vehicles have some of the newer vehicles or leased vehicles with intent to. 01:15:24
On a five year, five year cycle with, you know, on three years and possibly up to five years. 01:15:30
Equipment them for snow plow operations. 01:15:36
Excuse me? A good thing for snow plow operations, like for those modifications? 01:15:39
In essence, we wouldn't get back to return on the investment that we put into those vehicles. 01:15:44
When for go be cycling them out this particular ones at least a purchase. 01:15:49
With intent to keep her for with intent to keep for 10 plus years. 01:15:54
Obviously, and to replace a current snowplow vehicle. 01:15:57
Our current vehicle that's being utilized for snow plow. 01:16:01
Operations, which is. 01:16:03
Which is the need for major repairs. 01:16:05
On that, so that's the guy and give it to you kind of give it to you likely in addition with this particular vehicle man. 01:16:08
I you know when you ask if you just so you know, my wife did trust me this morning. So that's why I'm actually matching my colors 01:16:14
and so forth. But I did prepare. 01:16:19
I did prepare a presentation on this. They'll probably answer your question and probably it's just I've seen quite a few large 01:16:25
trucks. I know they're not the size of a of A, but none of them have the mounts on them. And I'm like. 01:16:31
It's like. 01:16:38
Some of them are parks and rec trucks, which are great, like soccer balls and stuff, but it's like. 01:16:39
It's like they're middle of the road. Like it can't do anything big, but it can't do anything that's too big for small jobs. So 01:16:45
it's like. 01:16:48
I'd like to see his presentation. You can see it. Yeah. Yeah, I appreciate that. I do put I take pride in my PowerPoint 01:16:52
presentations. 01:16:56
So, but and I'll be able to answer that also because on this particular for this particular purchase. 01:17:00
The reason the reasoning to move to a different type of. 01:17:08
Share screen. 01:17:12
See if it works. There we go. 01:17:13
The reason to move to a different type of. 01:17:15
Vehicle. Umm. 01:17:17
Will is addressed in terms of increasing operational capacity efficiencies. 01:17:19
As well so. 01:17:26
So this is our guards to the purchase of the public works vehicle, streets and stormwater. 01:17:28
There we go. 01:17:33
Perfect. Just a quick reminder, mainly just for the public. 01:17:34
Also, just, you know, public works, our main mission is to provide sustained, essential services. 01:17:38
Forest residents well, welfare and acceptable quality of life so. 01:17:44
How it works We're open 24/7, 365 days a year. That's why. 01:17:48
Hence why some of the things that we require in order to do our jobs. 01:17:53
We could look at it as a no fail. 01:17:57
No fill option on that. 01:18:00
We have public works. Just a quick summary. We're diverse departments. 01:18:02
Going from engineering water, wastewater, St. stormwater and. 01:18:08
Maintenance, park strips and so forth. So we complement a lot of the other departments as well. 01:18:12
This particularly this particular agenda item talks about streets and streets. 01:18:16
Street, specifically, streets in storm water. 01:18:21
And under that it's no snow removal operations is 1 of it. 01:18:23
But also we do St. maintenance, stormwater system maintenance and such. 01:18:27
So kind of an overview for this particular agenda item. 01:18:32
Is that we're asking City Council approve a request, a request to enter into a five year financing agreement with Zions Bank. 01:18:36
What this does is this replaces a 2019 Dodge Ram. 01:18:42
Three 3500, which is. 01:18:46
One of the bigger ones that Dodge has. 01:18:48
And this particular Dodge Ram has engine issues and this replacement. 01:18:51
Actually falls in line with our fleet replacement plan in terms of cycling out our vehicles. 01:18:57
The vehicle that we're asking for, is it for that 550? 01:19:03
Which is a high capacity vehicle. 01:19:06
And it supports and it's going to support the streets in Stonewall. 01:19:08
Operations the. 01:19:12
Just a summary about the procurement and cost is we did a. 01:19:14
Went through selection process, basin outfitting. 01:19:19
Was selected, there were $13,000 less than. 01:19:21
Buying it directly from a dealer actually. 01:19:25
And based on upfitting has a state contract, so we can assure that they were competitively selected type. 01:19:27
Vendor as well, so financial summary which is also listed as staff reports. 01:19:34
This vehicle with up fitting costs it's 95,000. 01:19:40
Financing at the rate of 6.45, which is actually better than the rates from dealers. 01:19:43
From Zions Bank. 01:19:49
America gives you a summary of what the interest is paid. 01:19:51
With an annual cost of about $23,000 or A5 year period. So the first payment is actually not due until. 01:19:53
March 5th of 2026. Oh, four year. 01:19:59
For the full payment. 01:20:02
In regards to this particular vehicle, the F550. 01:20:05
Was So what it does is it helps sustain our infrastructure and quality of life. 01:20:08
Streets maintenance or pavement. So it's it's multi multi purpose. 01:20:13
Used not just for snow plowing. We kind of call it a snow plow because. 01:20:18
It's going to. 01:20:22
Exponentially equal n ^2 initially, it's going to multiply our capacity for our snow operations. 01:20:24
Is utilized for our streets. 01:20:30
Maintenance. 01:20:33
The increase allows us to maintain our current St. operations. 01:20:34
And maintenance, but also allows us to increase our capability for stormwater maintenance. 01:20:39
To in order to be able to haul. 01:20:44
And transport heavy pipes and equipment so we can do. 01:20:46
Because when it comes to storm water. 01:20:49
The alpha's and so forth, they're all reinforced concrete, so. 01:20:52
We're able to actually haul those and make those types of repairs. 01:20:56
We're also we're able to utilize our current dump trailer as full full capacity because currently our dump trailer with our 01:21:00
current fleet of. 01:21:04
Even with F3. 01:21:08
Which is partly the largest size trucks that you see now. 01:21:10
Are we're not we're not able to utilize our dump trailer to its full capacity? 01:21:12
And just to give in retrospect, you know, when we do asphalt repairs and we're bringing asphalt to do pothole repairs and such or 01:21:17
potholes and so forth. 01:21:22
You know the. 01:21:26
For us to be able to. 01:21:28
Haul the asphalt from the supplier to the job site. 01:21:30
At times time is of in essence because you know as a hot asphalt gets colder. 01:21:34
You know, it becomes less effective. 01:21:39
So we're 8 so that it also so increases our street capabilities, maintenance it also increases. 01:21:42
Our ability to be able haul our current heavy equipment such as our backhoe and our excavator. 01:21:47
Around safely currently we're kind of restricted to within our city limits. 01:21:52
And so if you ever have to do routine repairs and services. 01:21:56
Currently we have to. 01:21:59
Contract out with the with the repair company to come. 01:22:01
And pick up our equipment and then take it to their site and such. So this would allow us to actually take it to their site for 01:22:04
those routes for those type of services. 01:22:08
As well. 01:22:11
When it comes to snow removal operations. 01:22:13
Utilizing the F550 versus F like a vehicle like F-350. 01:22:15
Want to allow it? You know it's a bigger truck. 01:22:19
It provides a greater safety for. 01:22:23
Particularly our folks who are driving in the snow. 01:22:25
And the conditions at 3:00 in the morning. 01:22:29
To be able to maneuver through the rows and through the rows and the heavy snow. 01:22:31
But also with this type of truck it. 01:22:37
With the low capacity. 01:22:39
We're able to increase our soft load capacity by 4 times versus where current capacity is. 01:22:41
And then work. 01:22:47
We've been holding off on our brine equipment. 01:22:49
Upgrades and with this truck we'll be able to offer it with brine equipment. So in retrospect we'll be able to go from a 25 01:22:52
gallon. 01:22:55
Capacity Brian equipment to 50 gallon Brian equipment. 01:22:59
Which again increases capacity, allows us to cover more areas with less trips currently when we outfit for our brine. 01:23:02
We have a agreement. 01:23:09
That will put in place to go to the city of Arm. 01:23:12
Who has actually assault Brine? 01:23:15
Station where they've already invested all the money for the building, the equipment and so forth, and we're able to do that. 01:23:19
Which having increased capacity for our salt brine. 01:23:27
Allows us to spend less time traveling back and forth. 01:23:29
Is that at the? 01:23:33
4th North, right by Sinclair. Yes, Sir. Yes, right by the Yeah, by the Region 3 office. 01:23:34
So when we looked at this, we did look at our operational cost benefit and efficiencies. 01:23:41
On that, we looked at three different options. We looked at the no change options. So we keep the current. 01:23:48
2019 Dodge Dodge Ram Three, 3500. 01:23:52
We have an SMA repair cost for the engine. Currently it's running but. 01:23:56
Has been having issues and so we're. 01:24:00
We're looking at possibly a $10,000 engine repair. 01:24:02
For that type of truck. 01:24:06
As well as a five year maintenance cost. 01:24:07
Which would take it to end of its life. 01:24:11
Of about 20 to 35,000 frequent use. 01:24:14
Due to this frequently used on that our snow removal operations is currently at 30 minute cycle that means. 01:24:18
Every time our crew goes out. 01:24:25
They have to go back and do refills every 30 minutes. 01:24:27
On that. So we would keep that with this current. 01:24:31
Option We also would be looking at having to purchase a new truck. 01:24:35
So we were able to run 4 trucks during snow operations. 01:24:39
And that's due to the current number of streets that we maintain. 01:24:42
Option 2 is the purchasing the 5:50. 01:24:46
On that, the purchase price for the 550 is $76,000. That's without the updating. 01:24:49
Cost. And then as you can see option three with a leased vehicle, which is F-350, the purchasing cost without the outfitting is 01:24:53
$83,000. 01:24:57
That we were actually very pleased about the. 01:25:01
The base price for the 550? 01:25:04
We're looking at the annual payment of $23,000 with that with the upfitting that's that would be required. 01:25:06
Over five years and their F 55550 actually has a 10 year maintenance. 01:25:12
Cost of about $15,000, five, $100. That's obviously from. 01:25:17
The resource for that is. 01:25:23
The car projections actually has the. 01:25:28
A new Dodge Ram? That's 3500. 01:25:32
Has a 10 year maintenance cost of about like $28,000. 01:25:35
It's on the very bottom of the list of maintenance. 01:25:39
Of reliability. 01:25:43
We're able to maintain 3 trucks for snow plow operations and also our salt brine outfitting capacity double S. 01:25:44
And also we're able to. 01:25:50
Have our snowplow operations increase from 30 minutes. 01:25:52
Out on the streets to two hours out in the street. So that's a great a very. 01:25:56
High increase into our operations. 01:26:03
All that I didn't, I didn't put a price on our operation cost. 01:26:05
But you know. 01:26:09
That is just to kind of put it in perspective that our guys can actually be on the roads longer plowing snow. 01:26:10
Our third option is to stay with the current lease program, which is kind of what which is aligned to our current program. 01:26:16
Where we would replace this with F-350. 01:26:21
Cost of $83,000 without the up fitting, so we have to pay additional for the upfitting. 01:26:23
There's annual payment $7500. 01:26:28
With a three years trade in, if you don't do, if you don't do the three-year trade in, then we would make the full payments in 01:26:30
year 4 and five. 01:26:33
So in that case the 5:50. 01:26:36
Is is currently a lower cost but with its F-350. 01:26:39
We were still for snow plow operations. We would still look at adding another vehicle to our. 01:26:43
To our snowplow operations and when we add another vehicle. 01:26:49
Currently, you know we do have 4. 01:26:51
Full time employees on snow removal operations. 01:26:54
So having. 01:26:57
Having all four vehicles, they be they'll, they'll be running. 01:27:00
All four at the same time. 01:27:03
But as we know with when it comes to snow, it does put a lot of wear and tear on your physical. 01:27:05
And mental state and it doesn't give a lot, a lot of time for them to have downtime. So we would have to increase our staffing in 01:27:10
order to help kind of balance out that cycle. So keeping out of three truck. 01:27:16
Three trucks out on the snow operations actually helps us balance our staffing as well. 01:27:23
We also did look at the snow removal as service by contract. This was done back in 2019. 01:27:28
On 2009 the 2019 contractors no longer available. 01:27:34
But our budget back then was $60,000 if you put in today's cost. 01:27:38
Today's 2025 costs with due to inflations. 01:27:41
76, about $76,000, We currently have about 60% of the current number of roads that we have today. 01:27:45
So against that $60,000. 01:27:51
You know, adjusting for inflation and $76,000 today's cost. 01:27:55
Won't cover 100% of our current roads first for a contractor to do, but we also since our 2019 contractor it was no longer in 01:27:58
business for snow plowing. 01:28:02
We did contact the current. 01:28:06
A snowplow contractor that does things in the local area. 01:28:09
And we came up with a cost of 150 dollars, 150 to $200 per hour per truck. 01:28:13
And we would have to pay their salt as well. They wouldn't want to use our salt because again, they're providing a service. 01:28:18
So that's about $52 per salt. 01:28:24
Cost at that we ran the numbers this current year, we would have been spending about $40,000. 01:28:27
Currently with for snow removal operations, but just to put a note. 01:28:32
That we're currently old in Venier City specifically, not just not the Utah County because I know the snow snow water equivalency 01:28:36
maps shows a snowpack. 01:28:40
And the basin to be pretty high, but that's really in the mountains. But souvenirs specifically we're about 38% of our 30 year 01:28:44
average. 01:28:48
So if you look at their average, do you know why? 01:28:51
Well, probably because we, I don't know, No, the two canyons, if you watch where Vineyard, the snow comes in and it parts and 01:28:54
where Vineyard is always missed, OK, we always get less. Well, yeah, unfortunately, like last year we had 16. 01:29:01
Oh yeah, last year we have 16 snow snow removal events. 01:29:08
Which was still below our 30 year average. 01:29:11
So our budget with with our budget that we would be asking for for snow removal by contract would be about $102,000. 01:29:13
And then when we had our 22 to 23. 01:29:21
Awesomeness of snow, which was literally almost at 100% of our 30 year average, just slightly above it so. 01:29:24
The basin had about two, 100%. 01:29:31
In the area, but Vinger, say, experienced only 100%. 01:29:34
Of his third year average, we would be spending about $210,000 in snow removal operations. 01:29:37
But I know some some counties, like Salt Lake County, they do in-house snow removal. We also looked hard to find. 01:29:41
That does outsources. There's no removal bump. 01:29:48
Public streets. I even asked my mother-in-law, who's in Gunnison, down and. 01:29:50
At Royal County and. 01:29:54
They don't even have a stoplight. 01:29:55
They have stop signs but not traffic signal yet. 01:29:57
And they do their snow operations in house as well. But Salt Lake County does only contract out parking lots for their snow 01:30:00
removal so they can focus specifically on their roads. 01:30:04
But again, we just, we did this because we want to see what's what's the cost benefit. 01:30:09
Of doing all of. 01:30:15
Actually purchasing the equipment in the vehicle and doing this. 01:30:16
I wasn't here personally in 2019, but so. 01:30:20
I asked around. 01:30:23
We changed from snow removal by contract to in house. 01:30:24
Due to concerns about viral infrastructure maintenance being done by a contractor, which could cause delays. 01:30:28
And also our staff growth allowed for in. 01:30:33
Operations to allow us to prioritize snow removal for residents and businesses because it's kind of like what's the priority, 01:30:36
what's importance? 01:30:39
Snow Removal I handle snow removal by contract for the federal government. 01:30:43
So I'm like. 01:30:47
That was one of my first big contracts I had to manage. It was. 01:30:49
I've learned a lot. 01:30:53
But it's if performance based contract snow removal technically doesn't start for a performance based contract to host snowfall 01:30:55
stops. 01:30:58
It's usually determined by mutual agreement on Weather Service. We probably be using their Provo Airport airfield operations. 01:31:02
While I was in for a federal government we had, we fortunately had our own airfield operations of other people. 01:31:07
And I often have to argue with them. 01:31:12
About It's not snowing anymore. Can we call the time? 01:31:14
And they were like, well, we all think so, because when they stopped, the snow called the snowfall. 01:31:17
It's about airplane operations for them, so. 01:31:21
That was a very, that was a very good experience for me. 01:31:24
Trying to try. I was trying to predict the weather better than them. As an engineer, I think I do, because you know how engineers 01:31:27
are. If you argue with an engineer, it's like arguing with. 01:31:31
With a pig in mud. 01:31:35
The pig likes it. 01:31:37
Engineers like it too, so. 01:31:38
But uh. 01:31:40
Additionally, they weren't actually. 01:31:41
If cars were parked there, we just weren't receiving any treatment at all. 01:31:45
OK, there we go. So I appreciate that piece of input. So yeah, so we would have to be. 01:31:49
Dealing with the contractor about parked cars in the streets, that's which is a very big. 01:31:54
Item on our list when we do it internally. 01:31:58
And just to kind of finish this up. 01:32:01
Snow. 01:32:03
For snow removal contracts is typically done by priority areas. 01:32:04
Two hours for priority one. That means that the contractor doesn't have to have the first priority one. 01:32:08
Done until two hours after the succession of snow. If you we want done faster, obviously the price goes up. 01:32:13
It's all about how much we're willing to pay for the service. 01:32:19
For a priority two areas, which is residential roads, we're looking at about four hours after the. 01:32:23
Secession of snowfall. 01:32:27
And for parking loss trail sidewalks, which is which would be considered priority three, we're looking at about 6 hours. So we're 01:32:29
looking at about. 01:32:32
Six hours that. 01:32:35
Of six hours at best. 01:32:37
On that as if when I was managing this in the federal government, even though we had. 01:32:40
Billions of dollars in airplanes. 01:32:44
And so forth. It was very hard to get the contractors out there. 01:32:46
We ran our own in-house snow removal. 01:32:49
But that was specifically for our priority years being. 01:32:52
Our airfield, our logistical routes, the areas that had a no fail. 01:32:55
No fill option. 01:32:59
On that, but that's just again kind of give a summary about our snow removal. 01:33:01
Options by contract. 01:33:06
Again, our 2019 contractor. 01:33:07
Doesn't do it anymore. They're still in business, but they don't get into the snow. I think it's probably because they were they 01:33:09
realized they weren't charging enough money. 01:33:12
For that and just to end this presentation. 01:33:16
You know, public works, we do more in just snow removal. We do a lot of things. 01:33:19
We are all about the quality of life and we're open 24/7, 365 days a year. 01:33:23
So I hope that answered your question. I appreciate you letting me go through this presentation. I really take pride. 01:33:28
In my pictures. 01:33:33
And my local points. 01:33:34
You know, I feel like it. Do you feel like you got your questions answered? It was very thorough. 01:33:36
The lease is 100,000 / 5 or over 10. 01:33:41
The lease is five years. 01:33:45
Yes, Sir. So the lease is five years, it's a. 01:33:46
And like I said, it includes outfitting that's required. It doesn't include the salt brine. 01:33:49
Because that's, again, that's something that we want to get fitted in there, but we. 01:33:54
But like I said, that's part of our budget thing. 01:33:57
And we're looking at also using savings at this at the end of this year from our salt. 01:33:59
From our solid purchases towards. 01:34:04
Up fitting our equipment properly. 01:34:07
And the reason that we want to keep the the. 01:34:08
The trucks that are utilized for snow operations as it does put a lot of wear and tear on the trucks. 01:34:12
And realizing that if we put if we up for those vehicles and. 01:34:17
Put on all these programs, sell it after three years, five years. 01:34:21
All the wear and tear is dramatically go decrease the value on those vehicles and that's not something that we want to do. 01:34:24
Excellent. Can I get a motion? 01:34:31
Yes. 01:34:40
I need a motion on the purchase of Public Works Vehicle Streets and Storm Water Resolution 2025. 01:34:43
Dash 05. 01:34:51
You want to approve it as presented. 01:34:58
I need a so moved. 01:35:04
So moved, can I get a second? 01:35:05
Second by I'm going to give it to Brett. 01:35:11
Because you said I. Unless you want to restate it. 01:35:14
You want to OK. 01:35:20
And all in favor. 01:35:21
Oh, roll call, Jake. Yeah. 01:35:23
Brett, hi. 01:35:25
Aye, Marty's excuse, Sarah. 01:35:26
All right. Thank you. I appreciate you. We're going to go ahead. Oh, yes, absolutely. And thank you for the information. It was 01:35:29
really helpful. 01:35:32
We're going to move into a public hearing. What we're going to do is we're going to open the public hearing with a motion. Then 01:35:36
we're going to hear from our finance director. 01:35:40
We're going to allow comments from the public. 01:35:44
And then we're going to close the public hearing and the conversation will move to the council. 01:35:46
Are you waiting for public comment or are you waiting for public hearing? 01:35:55
Public comment. 01:36:02
Public comment. Oh yes. 01:36:03
We'll go back to public comment. I didn't want to hold up people that were waiting to make a comment for public hearing, so come 01:36:05
on up for public comment. I'll open public comment first. 01:36:09
I think I can do this in about a minute, so OK. 01:36:14
Good evening. 01:36:17
Yes, OK. I am Kelly Smith White. 01:36:20
I actually, my daughter lives right down the street and my grandkids and I lived with them while we bought a house so. 01:36:23
But I love Vineyard. 01:36:30
Kelly Smith I live my my address and. 01:36:32
It says state address and phone number so. 01:36:35
But OK, as you probably know, the Hail Center Theater in ARM has moved into a new magnificent building in Pleasant Grove. 01:36:38
The theater is called the Ruth and Nathan Hale Theater, and we call it the Ruth for short. 01:36:45
And I serve on the committee as an advocate and we have been spreading tickets for. 01:36:50
The beginning this beginning of this year just to start off to everywhere the. 01:36:56
Schools of Egypt Vineyard have gotten them about. 01:37:00
Actually 100 tickets in each school for staff and their families. 01:37:04
Anyway, our goal is to work with the Theater Arts Commission in. 01:37:10
In the city and. 01:37:16
It says if your city does not have one. 01:37:20
Please delete. 01:37:22
Anyway, I'm here to share information about an exciting resource for our community and open up a line of communication. 01:37:23
Since the theater is opening, we have distributed throughout the community. 01:37:29
About 6500 voucher tickets to the roof. 01:37:33
So I'm here to spread tickets out. 01:37:37
We have a little wrench thrown into the works right now because the tickets are listed as $54. 01:37:40
Which means that I can't really give them to the mayor and elected people, but I can give them to, I'm going to give them to 01:37:47
Pamela. 01:37:50
And you guys are going to find a way to distribute them, whether it's a lottery or some fun creative thing. 01:37:54
The Roof will continue to provide world class shows and performing arts classes. There's a lot of classes there and kids that take 01:38:02
classes there. 01:38:05
In the community. 01:38:10
There are also They are also in the process of developing a variety of offerings to support our community. 01:38:11
The Ruth would like you to attend the new show Jersey Boys, which actually doesn't start till. 01:38:18
April umm. 01:38:25
Cinderella is going on right now and so you've got like a whole month to figure out how to get rid of these and pass these out. 01:38:27
I would. 01:38:34
Supposed to send them out to all the departments. 01:38:35
But Nope. So you're going to have to get in a lottery or somehow. 01:38:38
So I'm hoping you help. 01:38:44
Pamela to. 01:38:46
Send these out and get rid of them. Kelly, thanks so much for coming. We do have an arch Commission that works with events through 01:38:47
the city. 01:38:51
And we have so many opportunities for tickets like that for the people of our community. And I just bought tickets to Cinderella, 01:38:55
but I'm sure we'd all love to. 01:38:59
Contribute and go see Jersey Boys too and we're very excited for the roof. 01:39:03
If you like more for. 01:39:12
Awesome. 01:39:16
Thank you. Thanks for coming here and for being so patient. 01:39:18
Mayor, can I make a quick note just on the record of the meeting? 01:39:25
So I appreciate Pamela coming up and chatting with me before the meeting, unfortunately with the Municipal Officers and Employees 01:39:28
Ethics Act and the gift threshold of $50. 01:39:32
We can't distribute the tickets. 01:39:38
Any elected officials, any appointed officials or any employees of the city. 01:39:40
You can take the tickets. 01:39:45
And redirect them to the citizens in the city. You know however you would like to do it. And we all of course, can go buy our own 01:39:48
tickets and see one of their performances. 01:39:53
Amazing. 01:39:59
We have so many opportunities that we will use them for. Thank you. 01:40:01
All right. Was there anybody that wanted to make a public comment? OK, come on up, Daria. 01:40:06
I know we should have probably had a. 01:40:16
Stand up motion, Yeah. 01:40:18
Daria Evans Villas resident. 01:40:21
OK. I just want to publicly thank Anna Nelson and Marty Sepuentes. 01:40:24
With their help helping me to get working on the 9/11 day of service, I'm in contact with two faith groups. 01:40:29
That we can work work towards. 01:40:37
Getting some activities going. 01:40:40
I would just, I just would like to reference the transcript and video of the February 12th. 01:40:42
2025 City Council meeting. 01:40:49
When Mr. Paul Damron with EU dot and AAM advanced air mobility. 01:40:52
Says at the 19 minute, 37 second mark. 01:40:58
He says. 01:41:03
Is partnered with. 01:41:04
47 G. 01:41:06
Goyo Inland Port and U dot. 01:41:08
And then some private companies that are very interested in pushing this forward. End Quote. 01:41:11
And again Ian Robertson with 47G. 01:41:17
At the 50. 01:41:21
Three minute. 01:41:23
47 second to the 53 minute 4057 second. 01:41:24
Mark, he begins with and I quote. 01:41:29
Often you hear of vineyards. 01:41:32
The first mile. 01:41:35
The last mile of our front runner. 01:41:36
And of course as. 01:41:38
That expands. That will change. 01:41:40
But you see things at the inland port. 01:41:43
My question is. 01:41:47
Are we building an inland port in Vineyard City? 01:41:49
And if not? 01:41:53
Why was it inland court mentioned twice by two separate people? 01:41:54
Thank you. 01:42:01
Were there any other public comments? 01:42:07
OK, I'm going to close public comments. 01:42:12
Let's see. 01:42:15
We already talked to Kelly. Why was the inland port? 01:42:17
Mentioned by two separate people. I think they were just trying to share. 01:42:21
Their partnerships. 01:42:26
No, we don't have an inland port that's coming in. 01:42:27
So I hope that clarifies it. 01:42:32
Let's go ahead and go into the public hearing. 01:42:34
What is it called? I need a motion to go into a public hearing. 01:42:38
Great. Thank you. Jake, can I get a second? 01:42:43
Second Austin Brett. 01:42:47
All in favor, aye. We're now in a public hearing. Go ahead, Christy. 01:42:49
Thank you for waiting so patiently. I too thought we should do head, shoulders, knees and toes. 01:42:54
I've been sitting too long. 01:42:58
On the screen you will see just one of the pages of the budget that was submitted for this budget amendment. 01:43:01
I want you to notice that there is a column that was added as requested at the last. 01:43:07
Budget amendment meeting. 01:43:12
So that you can see what it was and what we are recommending. 01:43:14
So the second to right column is what it was after the budget amendment in November. 01:43:18
And then the far right column. 01:43:23
Sorry, 2nd to right column and far right column. 01:43:26
The far right column shows what we are currently proposing. 01:43:30
I also want to draw your attention to. 01:43:34
The second column of numbers. 01:43:37
Where it says actual fiscal year 24. 01:43:39
If you recall, when we do a budget, it's estimations and we do that back in June. 01:43:43
The numbers for our. 01:43:48
Fiscal year 24 were not finalized until late in November. 01:43:50
Which was after our last budget amendment. 01:43:53
And so we have gone in and updated. 01:43:56
That to be actuals instead of what was our projected budget for fiscal year 24. 01:43:59
Along with that, you will note that there are fund balance changes. 01:44:06
Again, we're going on estimates. 01:44:11
And then at the end of the year as we go in to do the financial statements, we true everything up. 01:44:13
And so at that point, there will be transfers made in between the funds. 01:44:18
There will be corrections. 01:44:22
There's adjustments that are made. 01:44:24
And so this is a more accurate representation of where we stand today because of the actual numbers that we have put in. 01:44:26
And I just wanted to show that so. 01:44:34
I think that helps clear up a lot of the confusion. 01:44:36
So to put it down to basic, basic, basic. 01:44:47
These are the five changes that we are requesting with this budget amendment. 01:44:53
Again, these are the only 5 that were changes that were not prior mentioned or were not related to transfers. 01:44:58
Or adjustments. 01:45:05
So in the general fund. 01:45:06
There is a financial analysis that needs to be done in relation to the new school board. 01:45:08
And they have divided that out between the four cities. 01:45:14
Vineyards portion of that financial analysis that is needed is 14,250. 01:45:17
And that would be paid out of the general fund. So we are requesting that. 01:45:24
In the capital projects fund, we've come we've become aware that there are two other necessary projects that we need to do. 01:45:28
The first one is to take our conference room here on the lower level of City Hall. 01:45:36
And to turn it into a couple of offices for the Sheriff's Office. 01:45:41
They are needing more offices as they expand. 01:45:46
And that is the solution that we have. 01:45:50
Put before you. 01:45:53
The second one is we need to be able to secure the basement as we are going to be opening the building. 01:45:54
For extended hours for the library upstairs. 01:46:00
This $15,000 that we are asking is. 01:46:04
Pretty much worst case scenario we are going to try and make sure everything is locked up and to put a chain across and explore 01:46:08
some other avenues. 01:46:12
In the hopes that we don't have to spend that 15,000. 01:46:17
But we are asking for it in the event that that's where we end up. 01:46:20
The Water Fund is requesting 75,000 additional dollars for water shares. 01:46:25
Was at 175 and now they're asking for 2:50 and obviously is Vineyard girls. We're going to need those water shares. 01:46:32
And then within the internal services fund. 01:46:39
It was an. 01:46:43
We, I should say I neglected to get the Bluebeam licenses into the budget last year. I was not aware that that was something that 01:46:44
was needed. 01:46:48
And so it got dropped out. 01:46:52
And it is an essential part of what? 01:46:53
We need to have in order to function. 01:46:56
For our departments. 01:46:58
I know that's really cut and dried. OK. Are there any questions from the public? 01:47:02
Come on up. 01:47:10
What is a Blue beam license? 01:47:19
Thank you. 01:47:22
Daria, I'm sorry, can you restate that or come back up and say it again? 01:47:30
What is a blue beam license? Thanks, Jake. 01:47:35
I apologize this isn't the same. I apologize I don't have a presentation for this one. 01:47:43
But maybe later. 01:47:52
Bluebeam is a PDF PDF software, so in essence it opens up PDF but the. 01:47:54
Advantages for Bluebeam is it allows for. 01:48:00
It's kind of like the industry, industry standard for when it comes to plans, reviews. 01:48:03
Making comments. 01:48:08
And allows for collaborative. 01:48:09
Sessions in there, so for example the OT utilizes Bluebeam. 01:48:11
And they create like so when they do plan, when they share plans with us. 01:48:16
For reviews and so forth, they they open up a session to allow us to review those plans in PDF form. 01:48:20
We're able to make comments and markups and so forth. 01:48:25
The billing department. 01:48:28
As well as Public Works utilizes that on a daily basis. 01:48:29
Thank you, Naseem. 01:48:37
Any other questions from the public? 01:48:40
OK, I need a motion to go out of a public hearing. 01:48:44
So moved, can I get a second? 01:48:49
Second purse by Brett, second by Sarah. All in favor. 01:48:51
Aye. 01:48:54
Any opposed? 01:48:56
All right, we'll go ahead and have questions by the Council. Do you have any questions on the budget? 01:48:58
I'd like to understand a little bit more about the. 01:49:06
Basement security. 01:49:09
And what that? 01:49:12
Actually is. 01:49:14
Again, I apologize I don't have a presentation for this one either so but. 01:49:19
The basement security door for example. So in order to while we open up the library on the to the children's library on the on the 01:49:23
top floor. 01:49:27
After hours. 01:49:31
It's going to open up the Currently there's not a separation between the upstairs and downstairs. 01:49:33
So it opens up the downstairs, specifically the council chamber room. 01:49:39
And the break room, The conference room. 01:49:43
To the public after hours when there is. 01:49:47
Like limited to no no staff. Excuse me, I know staff. 01:49:50
In the city. 01:49:53
And of course, we do have equipment. We have TV's, we have computers, we have monitors. 01:49:55
And we have to have other equipment. 01:49:59
That would be around SO. 01:50:01
Again, like Chrissy stated before. 01:50:02
We're going to look at options to ensure that we can. 01:50:05
You know, lockings. 01:50:07
And so forth. But. 01:50:09
We do have other pieces of equipment like the elevator that's going to be open for access. 01:50:11
For individuals. So in essence it's to secure it. 01:50:15
To $15,000 would include. 01:50:19
Building framing out of the new wall. 01:50:21
Installing a door. 01:50:24
A key access control access. 01:50:26
As well as. 01:50:28
Control access because we do have the sheriff's officers so downstairs. 01:50:30
So they can still utilize that door. 01:50:34
Without having to have special keys. 01:50:36
They can just use their badge that they currently have. 01:50:38
As well as modification for fire sprinkler system. There we go. 01:50:40
OK. Did you have any comments about that door? 01:50:48
No, I well, I I heard we also also the comment that we were looking at other options, so. 01:50:52
So that the $15,000. 01:50:58
Is truly a worst case scenario if we have to do that complete build out. 01:51:01
But we're going to explore. 01:51:04
Other options to see if they'll work first, if they'll be secure enough, absolutely yes. 01:51:07
Is there any well? 01:51:14
I can. I wouldn't mind talking about that a little bit more. 01:51:17
After OK. 01:51:20
Yeah, well, let me just. 01:51:25
Make this comment when the library is going to be open for extended hours. We are going to have. 01:51:27
What's the core that's doing it? 01:51:33
The Conservation Corps is going to be. 01:51:35
AmeriCorps, thank you. I knew it was something core. 01:51:38
AmeriCorps is going to provide an employee that we will hire to. 01:51:41
Take care of that. They will be the only person that's up there. 01:51:45
And so they will not be able to pay attention to what's happening downstairs and we do want to protect it. 01:51:48
So we are going to do a trial run and see if we can get everything locked up and and just putting something to discourage people 01:51:53
from coming downstairs if that's enough. 01:51:58
If that turns out not to be enough. 01:52:03
Then we would have to go to where we would build the wall with the security door. 01:52:05
Did you still want to? 01:52:12
Accept that in this or did you want them to come back? 01:52:14
No, I'm OK with it. I just wanted to understand. 01:52:18
What that? 01:52:21
Because, uh. 01:52:23
As a non engineer. 01:52:24
And having not seen a presentation. 01:52:28
I just wanted to know why? Why a door cost $15,000? 01:52:33
And I think you answered that. 01:52:38
Thank you. 01:52:41
Whatever question well knowing that eventually this will this whole building will be public safety like. 01:52:44
Does that account for future use of the building? 01:52:50
Well, you know what? Does that make sense? 01:52:52
It makes sense. 01:52:56
Yeah, it does make sense and the long term vision for the building will have. 01:52:57
Uses on multiple floors in multiple areas, and so being able to divide that up when it's when it's important to do so. 01:53:03
Will not be problematic in the future that we will have. 01:53:09
Install that, it will simply enable. 01:53:12
The various uses to take place and not. 01:53:15
May not cause problems for each other. 01:53:18
Jake, did you have a comment? 01:53:23
No, just in the kindest way. I don't support it, but I won't be voting for it. But you know. 01:53:25
I understand your guys's logic on it. 01:53:31
All of it, or just the door? 01:53:35
Do we want to break it out? I mean, it's going to pass, I think. 01:53:38
But OK, for the record. 01:53:43
Yeah. 01:53:45
Or just which ones do you want to pull off? 01:53:47
Maybe the Council can come to an agreement. 01:53:50
School district, we have to, obviously the school district I'm for. 01:54:00
The you know. 01:54:06
City Hall conference room remodel at this time. 01:54:09
You know I. 01:54:12
I don't think that's the time to do that. 01:54:14
Just because I think the referendum will stop the City Hall. 01:54:18
I don't, I don't think that that will move forward. So it's like. 01:54:21
Spending that money right now. 01:54:24
To adjust the. 01:54:27
But I know that that's whether we do the bond or not. So it's kind of hard to support that. What about just the idea that you need 01:54:28
capacity for our officers? 01:54:33
Yeah. How do you do that? 01:54:38
I mean, I'm just curious like. 01:54:41
Even if you do want a referendum. 01:54:43
How do you not acknowledge that they need space? 01:54:46
I mean, I think in previous conversations I've described how I feel like we should accommodate that. I think that's a discussion 01:54:51
for another time. 01:54:55
Oh, OK. I see. I understand where you're saying, Mike, I don't think we should be investing this because I think we. 01:55:00
I don't, I don't think the, you know. 01:55:06
The point but on the water shares I support and. 01:55:09
The Bluebeam licenses I don't have an issue with. 01:55:13
OK. I just think the issue of the conference. 01:55:17
During the City Hall conference room remodel and the basement security door. 01:55:20
All right. 01:55:27
I would be OK with pulling the basement door until we found out it was an issue, but I know we need capacity. And even if you 01:55:29
wanted to present the plan that you had mentioned, in our park there's another facility that's being planned for in that same 01:55:34
area, so I couldn't get behind that. 01:55:40
So I wouldn't be able to support that one. 01:55:46
Even if you had chosen not to. 01:55:48
Move forward with a bond. Just providing space for our officers is such a need for the community, so I won't be able to not 01:55:51
support that. 01:55:54
Any other comments? I have a question. 01:55:59
Do we know when we're going to vote on the bond? 01:56:01
After. 01:56:05
The report. Engineering Design. 01:56:06
OK. 01:56:13
Council, how did you feel about the door? I'm OK if you. 01:56:15
I would I'm not opposed to pulling it off if you guys want to put it in the budget. 01:56:19
I'm OK to split a vote. 01:56:24
Well, I think it's worst case scenario, right? And I think it's important that there's security. So, so kids. 01:56:28
Teenagers aren't coming down here. 01:56:34
When they're unsupervised, I think it's wise. 01:56:36
OK, it's worst case scenario, I'm OK supporting it. 01:56:39
OK. 01:56:41
Yeah, I'm satisfied with the explanation we got. 01:56:43
I don't know. I don't know that we need to spend the $15,000, but it sounds like we're going to do everything we can to not to, 01:56:47
not to. 01:56:52
OK, so I'm OK with it. 01:56:57
Yeah. And then we wouldn't be bringing it back to have them present that we got the worst case scenario. So it's a. 01:56:59
Reduction of it. 01:57:06
And then it'll just go into the budget process if you discover we don't need it. 01:57:08
OK, then I need a motion. 01:57:14
I move to adopt A resolution. 01:57:23
2025 Dash 04 as presented. 01:57:25
I have a first by Brett. I need a second. 01:57:28
2nd, I have a second by Sarah. Any discussion? 01:57:31
All right, we're going to do roll call on this. 01:57:35
No, Brett. 01:57:39
Aye, Sarah, aye. 01:57:41
And Marty's excused all right. 01:57:42
Let's see. 01:57:45
That brings us to. 01:57:46
I believe I covered everything except for reports. I would love it if you guys could send your reports an e-mail. Due to what? 01:57:49
The night if you have something pressing for the next meeting. 01:57:56
Like to get something on an agenda? Please go ahead and state it now. Otherwise, please. 01:58:00
E-mail your reports and then we can add them to anything that we talk about next time. 01:58:05
OK. 01:58:10
All right, adjourned. 01:58:12