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  • Start Position
  • Call to Order/Invocation/Inspirational Thought/Pledge of Allegiance   Chair Naseem Ghandour called the meeting to order at03am. Roll call was prompted.  
  • Consent Items  1.Approval of the Mayd,24 Development Review Committee Draft Minutes
  • Motion: DEPUTY FIRE MARSHALL BRANDON VALLEY MOTIONED TO APPROVE THE MAYD,25 DEVELOPMENT REVIEW COMMITTEE DRAFT MINUTES AT05AM. BUILDING OFFICIAL CRIS JOHNSON SECONDED. ALL IN FAVOR VOTED YES: GHANDOUR, VALLEY, JOHNSON, AND VAWDREY. THE VOTE CARRIED UNANIMOUSLY.  
  • Business Items    1.Holdaway Fields Plat - Request forMonth Plat Recording Extension
  • The applicant was not present. Planner Anthony Fletcher discussed his absence. Chair Ghandour stressed that there were questions to ask the applicant so we can not approve or deny the extension. Building Official Johnson agreed.
  • Parks and Recreation Director Brian Vawdrey asked if he knew the reasons why.   Planner Fletcher noted that the applicant has been calling.   Chair Ghandour challenged if a phone call would be sufficient.
  • Deputy Fire Marshall Valley asked if there was a precedent in the past with online attendance.   Chair Ghandour said that it has been an option for staff.   Planner Fletcher agreed that a phone call may not be sufficient.
  • Chair Ghandour asked if we should continue the item so that the committee members can ask questions. He wanted to continue the item.
  • Motion: DEPUTY FIRE MARSHALL VALLEY MOTIONED TO POSTPONE BUSINESS ITEM1 HOLDAWAYA FIELDS PLAT- REQUEST FORMONTH PLAT RECORDING EXTENSION TO A FUTURE MEETING AT10AM. BUILDING OFFICIAL JOHNSON SECONDED. ALL IN FAVOR VOTED YES: GHANDOUR, VALLEY, JOHNSON, AND VAWDREY. THE VOTE CARRIED UNANIMOUSLY.  Work Session   No work items were submitted.  Staff, Commission, and Committee Reports
  • Planner Fletcher provided information on the extension for themonth extension on recording the approved Holdaway Fields Phase plat. He briefed the legalities behind the timeline. The applicant withheld the recordation until they had a buyer for the plat.
  • Chair Ghandour clarified that the extension was for a sales need. He noted that they would need a more liable reason to extend the recordation.
  • Building Official Johnson asked if they are requiring a bond for the improvements of thelots.   Planner Fletcher said no because it is a part of Holdaway fields.   Building Official Johnson asked if the improvements have not been installed.   Planner Fletcher discussed the background.
  • Deputy Fire Marshall Valley sked if there was anything in the code that regulates the extension.   Planner Fletcher clarified his question.   Deputy Fire Marshall Valley verified.   Planner Fletcher said the code said it is allowed based on the judgement of the Development Review Committee.
  • Chair Ghandour requested more information on the code allowance of extensions.   There were no more comments.
  • Adjournment   The meeting as adjourned at20.     MINUTES CERTIFIED COMPLETE ON: Aprild,25 CERTIFIED (NOTICED) BY: Madison Reed, Planning Technician

Transcript

Event transcript
Alright, so this is, uh, the development review committee, uh, November 7th, 2024 is currently 9:03 AM, uh, mountain time. 00:00:05
Uh, so let's just do a quick, uh, roll call, uh. 00:00:14
Uh, Alexa, so. 00:00:17
Nothing would like to start. 00:00:19
Umm, this is Madison Reed, planning technician. 00:00:23
Brian Vodgery, parks and Rec director. 00:00:28
The King endure for the worst Director, city engineer, the Arctic chair. 00:00:30
Chris Johnson, billing official. 00:00:34
Brandon Valley Fire Prevention. 00:00:36
And then the two guys on the sidelines. 00:00:38
Anthony Fletcher. 00:00:43
Planner. 00:00:45
Patrick James, assistant engineer. 00:00:47
All right, I appreciate everyone for showing up. Uh, so umm. 00:00:49
Moving forward on the 1st consent item approval of minutes. 00:00:54
Uh, May 2nd, 2024 development review committee draft in minutes. Uh, so is there does, uh, anyone have any comments on this, uh, 00:00:58
on the stand? 00:01:02
Or whatever. 00:01:08
Up here. Does anyone have any comments on this? 00:01:09
No comment across the board. Uh, Anthony, is there any? 00:01:11
Think of notes on those. 00:01:15
What happened? 00:01:17
If there's any changes from last time that we should know about, I didn't see anything. 00:01:19
All right, so do we have a motion to, uh, approve the minute? 00:01:23
I want a motion to approve the minute. 00:01:27
All right. Uh, any denial? Is this all in favor? 00:01:31
All right, all right, so we. 00:01:35
So then that's have been proved. 00:01:37
For April, uh, excuse me, May 7th, 2024. Uh, so we do have one business island, however, uh, the option is not here. I'll let 00:01:39
Anthony, uh, read this discussion in terms of how we offer you to proceed. 00:01:45
No, he's not he he was requested to be online. 00:01:56
We're going to make that happen. 00:02:02
So are you gonna be talking about how we proceed, uh, with this item with. 00:02:05
Uh, with the without. 00:02:10
I I want to. 00:02:16
Just let you be aware of the fact that the applicants that we talk to us. 00:02:19
Two months later. 00:02:24
Uh, last night. 00:02:25
And we're gonna, you know, get back to him in time. 00:02:27
That's the one I can do remote. 00:02:30
I mean, it's a request to extend by recording the process for another six months extension. I would, I mean, I think we have, uh, 00:02:37
just myself, I think there's more people that have multiple questions that would. 00:02:44
We, uh, want to ask in regards to why the expansion, because it's not, it's not a, uh, like a technical type item. This is not a. 00:02:51
I mean, it's not technical any kind of nature and I don't think there's any kind of administration administrative type. 00:02:59
Uh, you know, uh, items as well. It's more of a more of a request. 00:03:04
Uh, foreign administrative action. So I would think that the Afghan. 00:03:10
We want we we would need to ask, excuse me. 00:03:14
In order to. 00:03:16
They say why make the case and then if we have any questions and be able to answer those questions, I don't think that there. 00:03:18
You know, moving forward over the approval or denial of it would, uh, be injustice for either parties. That's mine, that's mine. 00:03:25
That's the, that's the way I view it right now, but. 00:03:29
Uh, I'll let anyone else, uh, put in their opinion. 00:03:34
I agree. 00:03:39
OK, so we got one person with agreement, Brian. 00:03:41
Yes. What do you think? I guess, Anthony, do you know the reasons why? 00:03:45
I have, umm, some reason. 00:03:49
I don't know if that's proper. Alright, I guess pop up bro, call me. I don't know how when it comes down to the. 00:03:56
Uh, I can't answer in terms of how the. 00:04:08
How? Yeah, like in terms of what's acceptable? Umm. 00:04:11
Presence of an applicant would be. I mean I'm nothing has to be technically in person, but if you're not in person, you're not. 00:04:16
Of them or anything like that, how would how would that work? 00:04:22
A phone call, I'm not sure if that would, if that's acceptable to you, I mean. 00:04:25
Uh, and, and, uh, we care that we need to carry on highly PRC, but the time you want to be kind of, uh, look towards you guys to 00:04:29
determine. 00:04:33
If it's within our limits or not, just seeing. Has there been a precedent in the past with, umm, other meetings where people have 00:04:37
been online? 00:04:41
Versus and find out the accounts, I mean, we've had online every time people, uh, come in online like this, for example, 00:04:46
yesterday's Planning Commission meeting. 00:04:50
We had a planner. 00:04:54
Who presented, uh, items online? I would think that we did this. If we would do for our staff, we would do it for Atkins as well. 00:04:56
But I mean, phone call like that, umm, if he's online, great. I mean, I know that if, if he if those phone calls accessible. 00:05:04
I'm not going to say no, but then again, I'm not. I can't cut the line of what's acceptable and not acceptable in terms of. 00:05:12
So I I would say legalities of the of the public of a public meeting. 00:05:18
OK, OK. 00:05:31
I mean, and this is, I'm asking the group again, I mean, if we're not going to accept like a phone call and to allow the applicant 00:05:41
to be present and so forth, just to wait, uh, I would rather wait. But if you would like to. 00:05:46
Share the reasons but and then but we don't vote. 00:05:52
We all make a decision then maybe based on what you share with us, we may or may not have additional questions where the applicant 00:05:55
can at least provide to the applicants. 00:05:59
And the napkin can at least come. 00:06:04
Next time we present, we we bring a few things. 00:06:06
The questions that we have now would at least have been answered. So just people are advantageous to all of us. Is everyone fine 00:06:09
with that? 00:06:13
Just make it more of a work session. 00:06:17
10 Business 5. 00:06:19
All right, so I can resist it, but, uh, so that we have to do official, uh. 00:06:21
Uh, customer says that time and move it to work session. 00:06:24
OK, so I mean again if it's. 00:06:29
I don't like that. I I don't wanna be the one who makes the call in terms of what's legally acceptable and present. Umm, but I 00:06:32
don't want to. 00:06:35
Uh, do something that would, uh. 00:06:39
Void, uh, this person's, uh, void decision that would have to be done on that. 00:06:41
Umm, alright, with that being said, do we have a motion? 00:06:47
Uh, postpone the business item 3.1 whole way sales plus 1B request for a six month class recording extension, uh to umm, as you 00:06:51
have to say the date of our next year or three or just the future of the year. 00:06:57
Uh, I was just a feature you are saying? 00:07:05
I'll motion to postpone. 00:07:07
OK, we have a second. 00:07:09
All right. And then all in favor. 00:07:12
All right, all right, all right. How does that sound? But, uh, now. 00:07:14
But that being said, we have a work session, no arms on our work session. However, I, I think, uh, I believe, uh, Anthony may 00:07:17
have, uh, something we'd like to ask about so. 00:07:21
Let's have it to a work session. Uh, I have to leave the work session. 00:07:25
That would like to have a discussion on. 00:07:28
Umm, or do we just make a committee report? 00:07:31
I mean, if you don't have work session out here, can we officially talk about? 00:07:34
You know application. 00:07:39
OK, so let's just say umm. 00:07:42
This is making a get the work session. Let's just make this a, uh, staff report. 00:07:45
Uh, that's why we're not buying ourselves in a legal window of, uh, having worse questions that without, uh, properly posted 00:07:50
notice, yeah. 00:07:54
And then since we have no work session, we're moving on to staff Commission committee reports. I believe Anthony has staff reports 00:07:57
to provide us. 00:08:01
Uh, go ahead, Sir. 00:08:05
Thank you very much. 00:08:07
Appreciate you going through the faster you will. 00:08:08
Enough that that's for our aluminum. 00:08:12
So I want to share my screen. 00:08:17
Tested, pushed on the same day. 00:08:21
Once again proposal. 00:08:23
So Apple invested in negative. 00:08:26
Was open to. 00:08:28
Have an extension for this. 00:08:31
Uh, class. 00:08:33
Which was approved umm, last year in October. 00:08:34
So the. 00:08:39
The code requires that after a year if they still want to keep an approval. 00:08:41
Seven they would have to apply for. 00:08:47
A six month extension and they can do that twice. 00:08:51
To make it a fortune year. 00:08:55
Uh, of maintaining, you know, approved flight. 00:08:57
So in the quarter? 00:09:01
When is the application reached out? 00:09:02
They shared that the. 00:09:05
The relative deal that we had to sell these lots and making them. 00:09:08
You know, biggest application fell through. 00:09:13
So you have held on to, you know, the record. 00:09:16
Until. 00:09:20
Is that to help hold on the recording until they find a new buyer for the lot? 00:09:21
And he did mention to me. 00:09:25
And UH-2 meetings that we had that. 00:09:29
They have a new buyer and they're working on due diligence right now. 00:09:32
And paperwork, so they're hoping to have this recorded in three months. 00:09:37
So having the six month extension is going to be a good one for them. 00:09:42
While they work through the sale process. 00:09:46
But in the meantime, that's the main reason why. 00:09:49
They have not re recorded it and I request them for this extension. 00:09:53
So, and that's the the other asking for extension, uh, uh. 00:09:59
Uh, due to the sales. 00:10:05
Yes, transaction, yes, they're they're asking just to make sure that the transaction happens before I mean. 00:10:08
I guess my other question comes down to, I mean, if they record this, uh. 00:10:16
I mean. 00:10:20
In terms of, umm, kind of like making a decision based on priorities between, uh, between, uh, actions, between 2:00 private 00:10:21
parties. 00:10:25
I mean, and that's the way I look at it. 00:10:28
But, uh, we combine the box or combine, combine that lot, uh, and in essence, umm, I mean. 00:10:30
The applicant said that they had interested party, uh, to do it and that's why they were doing it. But I don't think we could find 00:10:38
a lot. 00:10:41
Just because. 00:10:45
Of a person who wants to purchase it. 00:10:47
But because the developer themselves was requesting it, uh, requesting a combination and our code allow those. 00:10:49
I would say that I would rather find a reason other than. 00:10:56
A delayed financial transaction in terms of why not, uh, to, uh, record the class. 00:11:00
Uh, in terms of the options, uh, and then in my opinion is. 00:11:07
What happens between 2:00 private parties is not in our control and I don't want to make our decisions based on on that. 00:11:12
Definitely umm or not? 00:11:16
Personally, but as a, as a, as a doctor, if, uh, because the applicant can easily just go ahead and report it. 00:11:20
And. 00:11:27
What, what what happens between? 00:11:28
The two private parties is what happens to two private parties whether they sell to that person or they sell. 00:11:31
Like 5 days later. 00:11:37
Six months later, 810 months later, everything that I I would like to. 00:11:38
I would like to, uh, have them bring forward a different, uh, reasoning as to. 00:11:43
Uh, any other comments? 00:11:48
Thank you customers. Are we required requiring a bond for the frequent? 00:11:52
For this. 00:11:58
Umm. 00:12:01
We we are not requiring that because it's part of the. 00:12:03
Umm, the auto wave field development. 00:12:08
Yep, in general improvement. 00:12:15
To be swept or not? 00:12:17
I've not been. 00:12:18
So. 00:12:20
Yes. 00:12:22
So. 00:12:23
For the plant only, it has not been required until so when we're working through the review process. 00:12:24
Uh, we came to an understanding because this was way before the new one year whole thing started like even before DRC. 00:12:31
Became the approval body, but the discussion back then was. 00:12:39
Umm, just to be able to have. 00:12:44
Umm, a part of this lot. 00:12:47
Sold to a private party. 00:12:49
At a time to make them able to use the last 6167. 00:12:52
As an additional, you know, uh. 00:12:58
Play parts or something for a house right South of it which is in Sleepy Ridge. So that was the main intent for this whole 1B. 00:13:01
Plot to how it started. 00:13:11
Uh, the improvement. 00:13:14
Was not being required at the time because there were a lot of you know. 00:13:16
Discussions in the air about. 00:13:21
How things are going to go with those lots in general, knowing that 167. 00:13:23
Was going to lit literally front. 00:13:29
South, which is much closer to the, you know, the the new owner that they wanted to have. 00:13:32
And I wanted to buy this. 00:13:38
Umm in answering your question. 00:13:40
It was going to be the next step for them to be able to get building permit. 00:13:43
As well. Just go through LDP. 00:13:48
Where all of those things are going to be possibly, uh, required? 00:13:51
Before they can even. 00:13:55
Submit for building permit on any of the lots. 00:13:57
So that's the long answer for. 00:14:00
And no, it wasn't required at the time. 00:14:04
I have a comment. Is there anything specifically in the city ordinance or code or whatever that's umm. 00:14:08
You know regulates the six months extension that are discriminating factors for allowing the six monthly. 00:14:15
Extension. 00:14:23
That makes sense what I'm asking. 00:14:26
Because, because I understand you correctly, you're you're asking if there's anything in the code that prohibits. 00:14:28
Uh, approval of the six months? 00:14:35
Umm, it's on the judgment. I think it's nothing in the call, but I can pull it up. What what we have in the code is they're 00:14:38
allowed to do that. 00:14:42
Umm, based on the judgment of the DRC. 00:14:47
There isn't. There isn't an outline of. 00:14:50
Umm, if they don't meet a certain criteria because it's already been approved anyway, so it's just an extension for them to have 00:14:53
more time. 00:14:57
For the recommendation, So the answer is no, OK, is there and the kind of, uh, piggybacking off these questions anything because 00:15:01
that, that is like, you know, uh, kind of conditions as to reasons as to why and then take some extension would be allowed. 00:15:07
Right now, so for instance there's like XYZ 123. 00:15:14
You don't have to find out now out now you can find. I mean, I think if you send a, it's uh, I think before the next DRC, you send 00:15:19
a, uh, e-mail to the group. 00:15:23
Just giving us some background in terms of extensions because like I said, uh. 00:15:28
Or like a, a brand new, uh, kind of brand pointed out. We just wanna make sure that our decision is being made based on, uh, code 00:15:34
allowances and not what they're allowed to do, what they're not allowed to do. 00:15:39
You know, and stare it out, you know, like, I understand the reason. I just wanna make sure that's our re uh, you know, our 00:15:45
decision is based on. 00:15:49
Something more just. 00:15:53
Uh, you know. 00:15:54
And personal I, I was, I was personal. 00:15:56
You know that because it allows us to make decisions based on personal requests and nothing else, and that'll be good. 00:16:00
Alright, bye. You're ready, Sir. 00:16:06
No. 00:16:07
Uh, hi, there I was. Bye. 00:16:09
Is that anything? That's everything I can do. Thank you so much. You're welcome. I appreciate. I appreciate your flexibility. 00:16:11
Uh, so umm, is there any other staff Commission committee report? 00:16:17
Nothing from planning uh uh, fabric. Anything from engineering. 00:16:22
No, that's great. All right, Well, if that's the case, that, uh, through the motion to adjourn. 00:16:27
I want. I want to. Nope, I. 00:16:33
Uh, listen to your journey. Let's go. 00:16:34
I'll be back. 00:16:36
Thank you. 00:16:39