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Call to Order/Invocation/Inspirational Thought/Pledge of Allegiance   Chair Naseem Ghandour called the meeting to order at02am. He prompted roll call.  
Consent Items  1.Approval of Juneth,24 Development Review Committee Meeting Draft Minutes  2.Approval of Julyth,24 Development Review Committee Meeting Draft Minutes  3.Approval of Julyth,24 Development Review Committee Meeting Draft Minutes
Motion: COMMUNITY DEVELOPMENT DIRECTOR MORGAN BRIM MOVED TO APPROVE CONSENT ITEMS1,2, AND3 AT04AM. BUILDING OFFICIAL CRIS JOHNSON SECONDED. ALL IN FAVOR VOTED YES: ELLIS, BRIM, GHANDOUR, JOHNSON, VALLEY, AND VAWDREY.  
Business Items    1.DRC By-laws Discussion and Approval
Planner Anthony Fletcher asked if the committee members had reviewed the bylaws prior to the meeting.   Chair Ghandour asked Planner Fletcher to summarize them.
Planner Fletcher provided an introduction and summary of the by-laws.
Director Brim noted that he would like to look into state code on the in person attendance.   Building Official Johnson asked if it wasmembers last year for voting purposes.   Planner Fletcher noted that it has beenmembers.   Planner Fletcher made notes on corrections and suggestions.
Planner Fletcher continued to brief the by-laws.
Chair Ghandour appreciated the summary. He made comments about the technical plan reviews for clarity.   Planner Fletcher noted that it could be a preliminary technical review or to change the wording.   Chair Ghandour noted that it may be more clear to remove the word technical.
Chair Ghandour addressed another comment on the wording for the reports to the city council.
Chair Ghandour discussed his comments on the seven members to call for revisions on wording.
City Manager Eric Ellis asked if it will retain the subsequent words as well.   Chair Ghandour re-read the sentence of his suggestion.   Director Brim clarified where the edits were suggested.
Chair Ghandour asked about the media requirements for these meetings.   Planner Fletcher noted that the City Recorder said that it was not a requirement.   Director Brim clarified this intent.
Chair Ghandour added suggestions on wording for who is included in voting members.   City Manager Ellis noted a suggestion on repetition of definitions and wording clarity.
Director Brim asked if that was the state code.   City Manager Ellis noted that that was what was described in the by-laws.   Director Brim asked for clarity on how many affirmative votes are needed.   City Manager Ellis clarified that the majority is needed of the members present.   Chair Ghandour noted that those were his comments as well.
Deputy Fire Marshall Brandon Valley asked if there was a section for a split vote.   Director Brim noted that if there was not a majority, it would be denied.
City Manager Ellis described this for clarity.   Planner Fletcher asked if this needs to be added or if it is implied.   Director Brim noted that it is implied.   Chair Ghandour asked for further comments.
Planner Fletcher asked about the secretary section.   Director Brim asked what the standard for other cities.   Chair Ghandour noted that he is okay with the way it is written.   Director Brim added that he does not want the wording to restrict who can work the secretary responsibilities.   Discussion ensued.   There were no further comments
Motion: DIRECTOR BRIM MOTIONED TO APPROVE THE DRC BYLAWS WITH AMENDMENTS AS NOTED IN THE RECORD AT29AM. BUILDING OFFICIAL JOHNSON SECONDED.
Motion: THERE WAS AN AMENDMENT TO THE MOTION THAT ADDED THAT THE EFFECTIVE DATE OF THE APPROVAL IS THE DATE OF THE MEETING, DECEMBERTH. BUILDING OFFICIAL JOHNSON ACCEPTED THE AMENDMENT AND SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: ELLIS, BRIM, GHANDOUR, JOHNSON, VALLEY, AND VAWDREY. THE MOTION PASSED UNANIMOUSLY.     2.
2025 Calendar
Planner Fletcher discussed the formatting and scheduling of the Development Review Committee meetings for25.   Chair Ghandour clarified the first and Thursdays of each month atm with the allowance of special sessions.
Motion: FIRE MARSHALL VALLEY MOTIONED TO APPROVE THE25 DEVELOPMENT REVIEW COMMITTEE CALENDAR AT32AM. DIRECTOR BRIM SECONDED. ROLL CALL WEENT AS FOLLOWS: ELLIS, BRIM, GHANDOUR, JOHNSON, VALLEY, AND VAWDREY. THE VOTE PASSED UNANIMOULSY.  3.
Election of Chair and Vice-Chair for25   Chair Ghandour appreciated the work DRC has done in24.
Planner Fletcher briefed the requirements for elections and prompted the election decisions.
Chair Ghandour nominated Parks and Recreation Director Brian Vawdrey as the chair.
Director Brim agreed with the nomination. He asked if the committee was missing a member. Director Brim announced his vice-chair nomination for Building Official Johnson.   Planner Fletcher noted that the planning commission representative.   Chair Ghandour agreed to the nominations.   City Manager Ellis seconded these nominations.
Planner Fletcher noted that we will start with the chair.   Director Brim and Chair Ghandour decided to make it one motion.
Chair Ghandour prompted Director Vawdrey to accept the nomination.   Director Vawdrey accepted.   Fire Marshall Valley agreed with Director Vawdrey’s nomination.   Building Official Johnson agreed with Director Vawdrey for chair and nominated Director Brim for vice-chair.
Chair Ghandour briefed the nominations.
Motion: DIRECTOR BRIM MOTIONED TO APPOINT DIRECTOR VAWDREY AS CHAIR AND BUILDING OFFICIAL JOHNSON AS VICE CHAIR OF THE DEVELOPMENT REVIEW COMMITTEE FOR25 AT39AM. CITY MANAGER ELLIS SECONDED. ROLL CALL WENT AS FOLLOWS: ELLIS, BRIM, GHANDOUR, JOHNSON, VALLEY, AND VAWDREY. THE VOTE PASSED UNANIMOUSLY.    Work Session   No work items were submitted.  
Staff, Commission, and Committee Reports There were no comments.  
Adjournment   The meeting was adjourned at40am. MINUTES CERTIFIED COMPLETE ON: Aprild,25 CERTIFIED (NOTICED) BY: Madison Reed, Planning Technician
Welcome and good morning. 00:00:42
Uh, this is the development review committee. 00:00:44
Uh, December 19, uh, 2024 is. 00:00:46
Uh, 9:02 AM. 00:00:49
Uh, and we're calling, uh, calling the DRC. 00:00:53
Uh, in session, uh, so to begin and also do a quick roll call. 00:00:56
I'll start off to, uh, my left with, uh, what's happened. 00:01:01
Umm, this is Madison Reed from Planning Technician. 00:01:07
Eric Ellis, city manager. 00:01:10
Morgan Brown, Community Development Director I'm assuming the number for the worst records to engineer. 00:01:12
Just jumps on the make official. 00:01:16
Brandon Valley Orem Fire Department. 00:01:18
Brian Vodrey marks director, actor. 00:01:20
Anthony Fletcher, a planner. I appreciate everyone coming to that. Umm. 00:01:23
As as we wrap up, uh. 00:01:28
2024 uh, we are going to be gearing up for uh, 2025 uh, would they? 00:01:29
Umm, I guess for the bank and uh, with that bank is uh, start to be seen so far, but. 00:01:35
That being said, we do have some items on our agenda. 00:01:41
Uh, the first, uh. 00:01:45
The first time about excuse me is consent items uh 2.12.22.3. 00:01:47
Uh, Provost, uh. 00:01:52
PRC minutes, uh, June twenty 20th. 00:01:55
UH-20 uh, June 20th, July 11th, July 25th respectively. 00:01:58
Also it also. Does anyone have any questions? 00:02:04
Comment about those minutes. 00:02:08
No, there's no comments or questions. Do I have a motion to approve, motion to approve the extended job? Uh, first, is there a 00:02:12
second term? 00:02:15
Second one second second. Uh, so umm. 00:02:20
Uh, if they were proving motion. 00:02:24
Bye bye, bye, bye, bye so. 00:02:26
Approve the minutes, uh, on the consent agenda. So we're going to our next item. Uh, the next item is business items, uh. 00:02:30
So 3.1 VRC bylaws, discussion and approval. Uh. 00:02:37
That being said, I believe it's Mr. Anthony Fletcher who's going to be paying the lead. 00:02:42
Alright, go ahead, Sir. 00:02:49
Thank you very much. 00:02:51
So. 00:02:53
And leaving this discussion, uh, I would want to ask a very quick question. 00:02:54
Did you all have the chance to review the bylaws before the meeting? 00:02:59
Or have you had the chance to ever? Can you, uh, decline before the meeting? 00:03:05
Pardon. Can you define before the meeting as in as we're talking right now? 00:03:09
So I think it would be a good idea. I get if everyone's in agreement. So if you could give a quick summary of the bylaws for 00:03:13
everyone's, uh, their own, everyone's situation we're in, of course. 00:03:18
Anyone who, uh, anyone in the public who may be listening to this, uh, family or in the future? 00:03:22
OK. Thank you. 00:03:27
All right, so umm. 00:03:29
Here this umm, this is addressed by law. That will umm, eventually help. 00:03:32
Keep us all in line during this meeting. 00:03:38
And what I mean in line is. 00:03:40
So umm, regulate the. 00:03:43
Umm, work later to formalize the structure of DRC. It's make up. 00:03:47
How we operate, what is required of us. 00:03:53
In terms of reviews and approvals. 00:03:57
As well as the powers that umm. 00:04:00
Uh, the. 00:04:03
Uh had as an institution. 00:04:05
Or an establishment. So umm. 00:04:07
Instead of having to go through every single section of. 00:04:11
The of the drafted. 00:04:14
Bylaws I would want to share my screen right now. 00:04:21
Yes, so I want to. 00:04:54
Go through the various UMM sections briefly. 00:04:57
Uh, we talk about a purpose being, you know, the DRC. 00:05:00
Umm, the purpose of land use authority. 00:05:05
For all final subdivision applications. Technical review authority. 00:05:08
As well for all proposed developments. 00:05:14
And about the development applications, including site plans for compliance with applicable codes, ordinances, standards, uh, 00:05:17
within the city of Vineyard. 00:05:22
Uh, this is the reason why. 00:05:29
Before every umm. 00:05:31
The proposed plan or site plan goes to Planning Commission. It comes here. 00:05:34
We have you, you know this kind of issues on it, whether you, they're all fine with it, though you're not the approval body. 00:05:39
You, you know, you think you make it safe to. 00:05:46
As as partners that it's. 00:05:50
It's OK to go to Planning Commission for final approval. We bring in all the final plans. 00:05:52
Here, and you are the final authority over that. 00:06:00
So we wanna make sure of that. 00:06:03
Things like that is all captured here. 00:06:05
And being the final authority, you also have the authority to extend. 00:06:08
Umm application permit that have been expired. 00:06:12
For the final plant. 00:06:16
As well kind of all in the purpose. 00:06:18
Umm, the beauties and authority. 00:06:21
Have an out outline here. 00:06:25
Umm, the membership. 00:06:27
So it'll consist of seven. 00:06:30
Which umm. 00:06:33
I have a list I have listed here. Oh. 00:06:34
OK, there's a connection. 00:06:48
Which have been listed. 00:06:52
On here we have the Chair of the Planning Commission. 00:06:56
You're there with me. 00:07:00
The city manager. 00:07:02
Umm, the fire Marshall or me? 00:07:05
The head or the knee of the building department? 00:07:08
Engineering department Company development. 00:07:13
And parks and recs umm. 00:07:16
Department as well. 00:07:19
So for the DRC leadership? 00:07:21
We have. 00:07:24
Umm, those documents have in the chair who will be elected every. 00:07:26
Umm, for every year a chair has to be elected. 00:07:32
To lead the affairs of validated, uh, meetings. 00:07:36
Of the uh com uh committee. 00:07:40
And that would be the same for. 00:07:44
For advice here to assist the chair in its, uh, functions and. 00:07:46
Umm, operations. 00:07:53
I also have a section here that talks about the chair pro temp. 00:07:55
So. 00:08:03
All right. I got to know recently that it's pro tempore because it's La Latin. 00:08:05
So that would be updated as well. 00:08:11
Umm, in the absence of the chair and vice chair. 00:08:15
Uh, the chair can appoint. 00:08:20
Some member of the. 00:08:22
On the committee to act as a chair while they're both away. 00:08:24
I have a section here as well. 00:08:31
Floor Secretary. 00:08:34
And umm, in here I said that the community development. 00:08:38
Director or DRC? 00:08:42
May appoint. 00:08:45
The Secretary. 00:08:48
Which is literally what Madison is doing right now, taking notes and umm. 00:08:50
Making sure that everything is organized before meetings. 00:08:56
Umm, we can decide to change that if. 00:08:59
The chair of this UMM committee wants to do any change to that. 00:09:03
Right now. 00:09:08
This was written before we had medicine, so. 00:09:10
It could be changed. 00:09:13
Umm, we have our meetings. 00:09:15
Say that. 00:09:17
We have our regular meetings, uh. 00:09:18
Umm, special meetings and a quorum. 00:09:21
Because our membership is going to be 7 members. 00:09:24
The problem here is. 00:09:27
4. 00:09:29
To have a meeting happen. 00:09:31
Decision decisions when it comes to voting. 00:09:35
Shall be made by majority of the vote. 00:09:38
Of Members present at a properly held meeting. 00:09:41
With the caveat that no action shall be approved with your name. 00:09:46
Four votes. 00:09:50
I included that the proxy voting. 00:09:54
Is not permitted. 00:09:57
So if anyone is not able to make it in person. 00:10:00
The votes may not count. They could still participate, but they cannot vote because they could. 00:10:03
Umm, I. 00:10:09
If, if, if it's not, I, I recommend that we allow for, you know, meetings. Yeah. I, I don't want it to strain us. 00:10:11
If we're having a a issue getting four and someone can call in. 00:10:17
OK. 00:10:22
Was it? Was it 3 last year and we changed it to four? 00:10:25
Has always been forward, yeah. 00:10:28
Because of the number. 00:10:32
Correction made. Thank you. 00:10:39
Umm, there's a section here that talks about amendments of the bylaws. Umm. 00:10:45
These bylaws may be amended by a majority vote as well. 00:10:51
Of the DRC members present at a meeting. 00:10:55
Provided that proper notice. 00:10:59
Of uh, the proposed amendment has been given to the DRC members at least 72 hours prior to. 00:11:02
A meeting that will require that voting for amendment. 00:11:09
Anything on the bylaws? 00:11:14
Umm, if. 00:11:17
There are no changes. 00:11:18
We will approve this at the end of the discussion. 00:11:20
And then, umm, the bylaws will take effect immediately. 00:11:23
I mean, we'll take we. 00:11:28
We will make that date here based on the approval. 00:11:29
To make the bylaws take effect UMM by the 1st of January next year. 00:11:33
So. 00:11:39
We start familiar with the new leaf. 00:11:39
And hopefully. 00:11:42
Umm, just follow through as I should. 00:11:43
Thank you. 00:11:48
I appreciate the uh. 00:11:52
The summary on the on this. 00:11:56
Uh, so I can start off with that. I do have some, uh. 00:11:58
Umm, comments? 00:12:02
About the, uh, bylaws, uh, umm. 00:12:04
Most of them are not uh, within none, I would feel that none of them substantial comment that would change the, uh, the contacts, 00:12:07
uh, whether bylaws to represent so. 00:12:12
Well, I can go and. 00:12:18
Down the, uh, page on that then. 00:12:22
Umm. Then after of course, how about anyone else who would like to enter Jack? And of course. 00:12:25
Any items that I have, uh, talk about, uh, is that the kind of open discussion for any of the other members on there? So. 00:12:31
Please feel free to interact now. 00:12:38
OK. Thank you, Jack. 00:12:40
Uh, for the first one I have. 00:12:42
Is the UH on Session 2 duties UH subsection UH-2? 00:12:44
And let us engage in technical plan reviews and advise all. 00:12:51
UH advise on all plans committed to proposed development. 00:12:54
Within dinner. 00:12:57
I would like to kind of clarify, uh, the word technical. 00:12:59
Uh, so because there is another technique, there is a technical plans review process. 00:13:02
That's done, uh, outside of the DRC, Uh, so the technical review, the, the technical review. 00:13:07
Umm uh, process, which is. 00:13:13
The more in depth uh. 00:13:15
Uh, you know, engineering, uh, plans reviews such as. 00:13:17
You know, looking at the size of a umm. 00:13:21
Uh, looking at that a size of a meter. 00:13:25
Umm or yeah, umm or or like the OR the type of per concrete curves along the roadside. 00:13:27
I just wanna make sure that the time we kinda clarify that. 00:13:35
Of the intent of the DRC is not to do that type of level of technical review, but more. 00:13:38
Maybe a different type of review? 00:13:44
Uh, I guess leave that open to the discussion for the members. I'm not sure what other words we would want to use as technical. 00:13:46
Yeah, we could probably. 00:13:55
Alright, I'll take the technical out or just making a preliminary technical review where? 00:13:57
You're just having a quick look at the plan. 00:14:02
To make sure it has some basic in there and. 00:14:06
As we have done in the past, anytime we bring plans for uh, science plans to VRC. 00:14:10
What I've seen happen is. 00:14:16
Uh, we have solid comments either from building or engineering reminding us to remind the applicants that this is one life ahead 00:14:18
of you. You need to make sure these things are in place before you get to the real technical review. So. 00:14:25
I, I suggest we either take out the technical or just include preliminary technical review. Yeah, OK. 00:14:34
Uh, something back up here probably it's easier to remember the more technical, so we all put ourselves into a. 00:14:41
Uh, put ourselves into a position where. 00:14:46
Or not give me this issue that is something else? 00:14:50
So hey everyone doing OK so the other item I have umm. 00:14:54
I'm sorry, uh yeah, my answer is just uh, so Section 2 delete. 00:14:59
#5. 00:15:04
That's actually fine. Send me the quarterly report to the City Council summarizing. 00:15:05
Uh, it says activities, accomplishments and challenges in the group. 00:15:10
I would like to think that, uh, we, us numbers on directly, uh, collaborate well together and we never face any challenges. 00:15:13
Uh, of course that's, uh. 00:15:20
Yeah, that's what we got. Our hope. 00:15:22
But maybe, uh, change that to say. 00:15:24
UH submit the quarterly report to the City Council summarizing, uh, summarizing activities of the DRC. 00:15:27
Meetings to include. 00:15:34
Uh, to include. 00:15:37
Uh uh, points such as. 00:15:40
Uh, approval comments. 00:15:44
Uh, accomplishments and, uh, and challenges. 00:15:47
So this way we're not, uh, every single when we send a quarterly report, you can also make a challenge. 00:15:51
That's all. I mean, it's mainly because we don't, you know, we work well together. We don't have any. 00:15:57
So as an example. 00:16:02
All right, cool. Uh. 00:16:07
Article for membership. 00:16:10
Section 1. 00:16:14
Composition the last. 00:16:15
The last sentence. 00:16:18
Uh, I would put down. 00:16:19
The Senses Center was uh, discussed about the seven, uh, about seven members, uh, serving on the land use. 00:16:22
Umm. 00:16:30
Alright, so I would ha, uh, I asked for it to be, uh, revised. 00:16:37
Uh, having said that, uh. 00:16:42
The membership of. 00:16:46
The composition of the membership. There we go. 00:16:50
Wow. 00:16:56
Umm, based. 00:16:58
Or will be based on. 00:17:00
Ex expert or. 00:17:03
Season is based on expertise. 00:17:05
So we're moving to the worst I can call. 00:17:07
Or experience. 00:17:10
And development. 00:17:12
Aligned. 00:17:15
With Venus general plan. 00:17:17
So again, we're moving to work technical. 00:17:21
Uh, and then, uh, changing expertise. 00:17:25
Uh, if you can change the word or in between expertise and experience. 00:17:29
Change in the words and. 00:17:33
Between expertise and experience in the words. 00:17:35
Changing and. 00:17:38
Uh, the last. 00:17:41
Uh, word after the word development to say. 00:17:43
Aligned with the with Vineyard's general plan. 00:17:47
So. 00:17:51
And well, for I'll give you, uh, my, uh, details too again. 00:17:54
Yeah. 00:18:01
I I thought that's going to work. You mean? 00:18:06
10 spaces down from the oven. 00:18:07
Uh, I, uh, I was, uh. 00:18:11
I was gonna have those replaced. 00:18:13
So I'll read it the way, yeah, I'll read the way that, uh. 00:18:17
I have right now. 00:18:19
OK. 00:18:23
So the the composition of the membership is based on. 00:18:24
Expertise. 00:18:29
Or experience and development aligned with Vinyl's general plan. 00:18:30
And just for the record, that's the last sentence of that paragraph. 00:18:42
We make a motion. 00:18:47
Thank you. 00:18:49
Thank you. 00:18:50
Umm. 00:18:53
I don't have too many more so. 00:18:55
Article 5. 00:18:58
On meetings, this is more of a question than. 00:19:00
In the change at the, uh, first paragraph. 00:19:05
Uh, on the third line, it says meetings may be recorded and made available on the. 00:19:09
Uh, on the vendor city website, uh, otherwise May is there. 00:19:18
Is there a requirement for public records umm for these meetings so. 00:19:23
So I, I, umm. 00:19:29
I checked with Pam and she didn't say that we kind of record audio, which is a requirement, but it's not, it's not it's not it's 00:19:31
not a big requirement for we just do it. OK, That's not a requirement. OK, that's fine. I just wanted to make sure. I think she 00:19:37
had mentioned mentioned that. 00:19:42
Some of the others, if they're not making a decision and they don't record them. So if they're just. 00:19:48
Having like a work session on something then they're they're not recorded on our meetings. 00:19:53
OK. I appreciate that. Uh. 00:19:58
Umm Section 4 under voting. 00:20:00
Umm I guess for clarification if you want, but on the 1st tenants. 00:20:02
The decision shall be made by majority vote of the. 00:20:07
Uh, do we want to insert or designate? 00:20:11
Or do we feel that? 00:20:14
We since we divine and member can be a designate if if we defined. 00:20:15
Umm, members then I don't think we'll verify it again. 00:20:20
And if and if I can, I jump in for one second moment. 00:20:24
Section 3. 00:20:27
UH describes what a quorum is. 00:20:29
And so the subsequent Section 4 and section in Article 6. 00:20:32
He'll probably skip that description. So the second line in Section 4. 00:20:36
Uh, from with all the way to votes probably can just be deleted, otherwise it kind of adds confusion. 00:20:42
OK. 00:20:48
Umm. 00:20:49
Because it really just needs to be a majority. 00:20:50
I understand that. 00:20:52
Likewise Article 6. 00:20:54
These bylaws may be amended by a majority vote. Just get rid of the IE for. 00:20:56
Both and again, it could be. 00:21:01
Technically voted with three. 00:21:04
If there's just 4 here. 00:21:06
Mm-hmm. So if we just delete that, then we just stick with. 00:21:08
A majority of the quorum. 00:21:11
Cool. Is that umm. 00:21:13
Is is that how is that gonna take out? That's what we have described above. So form is form. 00:21:15
At least four members of the DRC Members. 00:21:21
Right equates to a form and so. 00:21:24
The majority of core is. 00:21:26
Please do we need to clarify for something to be approved like in Planning Commission you have to have. 00:21:28
The majority have to approve it. So if you have 3 attendants. 00:21:35
Then you have to have 3 bow in favor of an item. Do three that. That can be the same with this too. Do we need to clarify that 00:21:38
like? 00:21:42
You need 4 umm, affirmative votes. 00:21:46
And so even if you just have 4, everyone has to vote in favor. 00:21:50
Now the the. 00:21:53
The majority is just representative of the those present and as long as you have a quorum presence of them. 00:21:56
If if a quorum is 4. 00:22:03
You need a minimum of three votes to approve something. At the quantum of five you need still need to. 00:22:06
Majority of three. 00:22:11
Umm, so. 00:22:13
So with whatever, we're not gonna run into an issue. It's the number of people that are present that that do represent the quorum 00:22:15
that the majority announced the majority of that, yeah, yeah. 00:22:20
And that's where the descriptions kind of get accusing. 00:22:25
OK, sure. 00:22:29
Yeah, and that's, uh, actually, uh, thanks Sir, because that, that address, uh, my other comments as well. Oh, that's great. I 00:22:30
appreciate that. 00:22:34
Just a quick question. Go ahead. 00:22:38
Umm. 00:22:39
Is there a spot where it talks about if it's two and two? 00:22:41
OK, nothing and it's already has it done out. 00:22:45
I said you thought it would it would be denied. 00:22:49
Mm-hmm. 00:22:52
Maybe we could clarify that you can have help. 00:22:53
The individual really would just be. 00:22:58
It would be an unfortunate scenario because we don't. 00:23:01
The the only reason that's gonna happen is because we don't have. 00:23:04
The full group here. 00:23:08
And so in that situation. 00:23:10
We've opened the door by by. 00:23:13
Allowing for an electronic vote so we could call someone. 00:23:15
Or we could have them come back to the next meeting. When? 00:23:19
The full group is here and they they won't have that opportunity to. 00:23:22
Split the vote. 00:23:25
That's a good point because we did have that up in a Planning Commission month. 00:23:28
OK. Yeah, several years ago we only have 4 show up and it's a 2:00 to 2:00. 00:23:31
So you wanna have a note here? 00:23:36
All right, but you could or you could save line, it could come back. 00:23:41
Would you want us to be in the bylaws or which is implied? 00:23:46
Yeah, it's implied. 00:23:51
Bye. Thank you. We're good. 00:23:53
Uh, uh, does anyone else have any, uh, comments or uh, they would like to? 00:23:57
I'm about to buy lost. 00:24:02
Well, OK, so umm. 00:24:03
Thing with that, umm, we can make a if there's no other comments questions. 00:24:08
Oh Anthony, I I have AI have a quick comment here about the secretary. 00:24:12
Do we still want to maintain it as a test or change because this was written before we had a plan in tech. 00:24:16
So. 00:24:24
In here. 00:24:25
When you say that the number is the title. 00:24:26
Are are you worried about the title? That secretary? Yeah. Or what? What? What's the umm. 00:24:30
What's the in the industry standard that that other cities use? 00:24:36
Secretary. 00:24:40
OK, yeah, I'll tell you if, if other cities are, I mean that's just like the, the name of the position here. Yeah. And I'm OK with 00:24:42
the way it's working like, you know, may or may not, uh. 00:24:46
Umm, the DRC member now? 00:24:51
Uh, I don't, I don't force it to be like the planning tech umm, but but that's just whoever, it could be me, whoever sits in that 00:24:54
position is, is the secretary for that meeting. Yeah, that's how it is in other cities. So I just thought you want, I'm sorry, uh, 00:25:00
do you want to have it where maybe, uh. 00:25:07
I'm like for example, umm. 00:25:14
You know, Madison does, She does an awesome job and she gets promoted to, you know. 00:25:16
Uh, the assistance engineer. 00:25:20
Let me see here and then, uh, for each meeting we may choose to vote on any sector. 00:25:24
You know, maybe take a minute so it doesn't fall on one particular person all the time. 00:25:29
We could. So right now it's. 00:25:34
Umm, let me find out spot again. 00:25:37
It it's, I thought I was asking for a second page, third page, page three. Yes, Sir. Yeah, yeah. Because. I mean, that was all 00:25:40
because. 00:25:44
Again, uh, we may choose to. 00:25:48
I mean, unfortunately you could, you could add the flexibility in there. Umm. 00:25:50
Umm yeah, I mean it. It provides that or DRC and client sector he may. 00:25:56
Or may not be ADRC Member. The Secretary shall be responsible for maintaining accurate records of all meetings and managing 00:26:01
official correspondence. 00:26:05
So I mean typically the the default is that it would, it would be the the whoever is in the planning tax position. 00:26:09
Umm, but it does doesn't mean HP. So if that position is is vacant. 00:26:17
Then either the community development record, uh. 00:26:22
Appoint someone else would be from from the Community Development Department or the DRC. 00:26:27
To to do a one off, but I think that provides enough flexibility. I just wanna make sure that that's good. 00:26:33
OK, uh, alright. Anyone else? 00:26:39
Uh, do you have any other comments? 00:26:41
No, please. OK. Uh, so that being said, if there's other questions on there. 00:26:44
No. So I guess I was thinking your motion to approve the. 00:26:48
DRC bylaws. Umm, as it was. 00:26:53
Presented uh, and again Morgan said that. 00:26:55
He thought that we should probably, uh. 00:26:59
Go through the changes one more time. 00:27:00
Umm, well, I, I think we, uh, we, we, we clarified pretty good. And we haven't written down too. So I have it all here. Am I going 00:27:02
to make a motion? OK, I'm good with it. OK, yeah. Motion to approve the, umm, DRC bylaws with the, uh, amendments as noted in the 00:27:07
record. 00:27:12
Give me one second. 00:27:19
2nd last week. Uh, just say umm. 00:27:22
This is a uh. 00:27:26
Lower each one. We have to go separately or you'd have to go each one. And I also want you to stay on the day that takes effect 00:27:28
because of the last day I wanted to take effect. OK, with that being said, uh, uh. 00:27:34
So we just start our emotions with that. Uh, so the fix to take effect. 00:27:42
Your new motion with the effective date uh, so just uh, it would be an amendment by MO motion umm that umm the. 00:27:46
Expected date would be today. 00:27:54
OK, that works. Yeah, Yeah, I like that too. 00:27:58
Alright, so do I have a second to that number? 00:28:01
Alright, second time ma'am, if I was out. 00:28:05
Uh, no second of that. Well, it would be umm, Chris was uh yeah. So he, he, he would accept it since he's like the original 00:28:07
second. Appreciate that. Thank you very much, Morgan. OK, so with that being, uh, this is rope all votes, Uh, so let's go, uh, 00:28:12
left to right. So, uh, Eric's turn with you. Bye. 00:28:18
Alright, bye myself, the same I. 00:28:25
Hi. 00:28:28
Hi. Hi. 00:28:29
OK, alright, that's awesome. 00:28:31
Thank you. 00:28:34
It's all if. If that was in fact A roll call, call vote, we should probably state. 00:28:35
I think you should state names and then they say I or we state our names and say I. 00:28:41
All right, so you did, you did the first 3, so you. 00:28:46
You, you probably wanna call out Chris. Alright, so Chris, uh, so we got the birthday. So Chris. 00:28:49
No problem. Alright. Brandon, Sir. Hi, I'm Brian. Hi. All right, sweetie. OK, that's official. 00:28:54
Alright, uh, so that passes, uh, I appreciate your help. 00:29:02
OK on that one. So the next uh, item is 2.2, uh, 2025 calendar. 00:29:05
So, uh, will you be reading out the question too? 00:29:11
Yeah, so, umm. 00:29:20
As As for the rescheduled, oh, as we've had a whole of 2024, it's gonna be the same format for the whole of 2025 where we have the 00:29:22
1st and 3rd Thursdays of every uh. 00:29:28
A month we'll have our, uh, DRC. 00:29:33
And we will be able to also schedule. 00:29:36
Uh, special sessions if umm. 00:29:39
Doesn't need to based on the request of the Commission. I mean, umm. 00:29:42
The chair or umm umm vice chair or the membership? 00:29:47
So. 00:29:52
Uh, we will. 00:29:53
Be sending out the. 00:29:55
The full calendar, which is, you know, gonna have all the exact dates. 00:29:57
To the rest of the members and they will be published as well. 00:30:03
Huh. 00:30:06
That's what we have for the. 00:30:07
For the calendar. 00:30:10
Of 2025. 00:30:13
Maybe in the first and third, the first and third days of each month and at the same time, 9 AM, 9:00 AM, Yeah, So special 00:30:18
sessions when needed. 00:30:23
In session such as I need, OK, so there's any, uh, is there any comments that's from the numbers? 00:30:28
OK, bye. You have a comments Brandon? 00:30:34
I have no comment. OK anyone? 00:30:38
OK, alright, so we're all good with that. Let's get a motion to approve the 2025 calendar. 00:30:40
On this I motion to approve the 20. Sorry. 00:30:47
Sorry, I didn't. 00:30:50
Have a motion to approve the 2025 calendar. I don't have a second second. Alright, so roll call goes again. I'll, I'll start with, 00:30:56
uh, Brian this time around. 00:31:00
Hi, Brandon. Hi, this is Chris. 00:31:04
Hi, the same I uh, Morgan hi and Eric hi. 00:31:07
And then the last one is gonna be my, my favorite. It's gonna be, umm, item 2.3 election chair and vice chair for 2025. 00:31:13
So I think, uh, I think I could uh, set a good go with the 2024. 00:31:22
Especially, uh, with the DRC, haven't taken on a different role. 00:31:27
Umm. And uh. 00:31:31
So you have to haven't taken before online to uh state standards and. 00:31:34
Of course, UMM has a very. I think it's provided great opportunity to uh. 00:31:39
Have that umm. 00:31:44
Have a communication with Hopkins as well as the public. 00:31:46
Umm. As well. And uh. 00:31:49
Definitely enjoyed that. 00:31:51
Sure, that's. 00:31:53
So, uh, with that. 00:31:55
Well, I'll let Anthony anytime pick that, but, uh, or. 00:31:58
You know, several days before we go to the building. 00:32:02
Sure. Umm. 00:32:06
An election year. 00:32:09
And we're excited about elections. 00:32:11
So umm, just as we did has stated in our. 00:32:13
Umm, approved by laws which takes effect from now. 00:32:18
We are required to have a new chair and vice chair elected. 00:32:22
Uh, by the end of this year to serve for the year 2025. 00:32:28
And, uh, at this moment, you have the chance to. 00:32:32
Uh, give your chair a second go. 00:32:36
And vice chair second goal. 00:32:39
Umm, take them out out of office and have another one. 00:32:42
Umm for 2025? 00:32:46
So at this moment, umm, I'll turn it over to the chair to be able to allow for some nominations. 00:32:49
And, umm. 00:32:56
You are as well, uh, free to nominate yourself at this moment if you still feel like you want to continue the good work you've 00:32:57
done. 00:33:01
We appreciate it. 00:33:05
You can. 00:33:06
Uh, uh, so at the moment, uh, we'll just allow everyone to make a nomination. 00:33:08
And. 00:33:14
From that point would make a vote. 00:33:15
And the majority would. 00:33:18
Take it. 00:33:20
Alright, so umm, after I'll put the, you know, do I do my, do I do my speech right now to umm. 00:33:22
You know for my past due next to getting everyone to want to. 00:33:28
You know. 00:33:31
That's only gonna be taking about 1520 minutes. 00:33:32
No problem. 00:33:35
So. 00:33:37
You know, definitely I appreciate the time working about the, you know, uh, my good work, uh, this year. So I do appreciate that. 00:33:39
Uh, uh, all that. So I think, uh, with, uh, yeah, definitely on uh, 2025 and I know what you can set up concerns about that, that 00:33:46
that sounds very attention on that and you know, uh, I think, uh, that's why we're. 00:33:52
I think. 00:33:59
Umm, with that being said, I was gonna set up for nominations on this, I think, and I'm. 00:34:01
That'll be nice about to make the first nomination on on this, because I do think that that, you know, a lot of the work has been 00:34:06
done and I think that good work should uh should continue into 2025. 00:34:11
That will nominate that Brian lottery. 00:34:16
At the time. 00:34:18
And then, umm, who is? 00:34:21
Umm and I I agree with the nomination, I think. 00:34:24
Brian's phenomenal, has a good job. I've seen him. He took the parts from that department from One Man Show. 00:34:26
So you are the show now for the for the city. 00:34:33
Umm are are we missing someone on the on the doctor? 00:34:38
Who? Who we're missing? We're missing the Planning Commission chair or does it mean? 00:34:43
OK, maybe we don't make that. I mean, I was gonna say we're from business if it was like Tam. 00:34:49
Alright, so Vice Chair, I would, uh, nominate Chris Johnson. 00:34:56
I think Chris is phenomenal. I've seen him do so much. He's a great leader. And yeah, and he did step in with Brian. Brian was 00:35:02
out. 00:35:05
You know, I, I look up to you, I'm just missing, I look up to you. Chris Johnson definitely has a good question. So that's a good 00:35:10
one. And so, umm, Eric, do you have any nomination survey you'd like to present? 00:35:15
But no, I would actually just like to present a second. 00:35:20
On both of those nominations per chair and Vice chair. OK, so we got the first one is just what's here. OK, so the first one is 00:35:23
this chair, OK, so OK, so sorry request, we won't speak out of you. 00:35:30
A few more minutes. 00:35:37
So, umm, I'll speak highly of Chris, I think. I think we're gonna have to go in one, Yeah. 00:35:39
You don't have to, So we're gonna roll this into one motion. 00:35:45
Alright, OK. 00:35:48
So, uh, so I heard Brian Valdez. 00:35:50
Uh, if you don't. 00:35:52
2nd, a second nomination for Vice Chair. Is that correct? 00:35:54
Sure, I'm sorry. 00:35:57
Oh, go ahead, I will do whatever. So I think I heard that is Brian is uh. 00:36:00
Accepting a nomination for chair. 00:36:05
And and uh, supporting the tech and the nomination for vice chair brokers. 00:36:08
Alright. 00:36:14
You're welcome. 00:36:15
Uh, Bran. Alright, Brandon. 00:36:16
You have any uh. 00:36:19
Now I support. 00:36:21
The decision from the chair and vice chair. All right, Chris, do you have any, uh? 00:36:22
Yeah, I would. I would nominate Brian for a chance and Morgan for Vice Chair. OK, so we have, I do have a conversation for Vice 00:36:27
Chair. 00:36:31
So, uh, what happened to, uh, do we, uh, let's take him? Uh, so since we have a majority, uh, for vice chair, uh, for Chris that 00:36:36
we have, uh. 00:36:40
So we have 5 to our nominations. 00:36:47
UH-6 combinations for UH Brian and Valerie for UH Sarah, and then five nominations for UH Chris Johnson for UH Vice Chair and one 00:36:49
nomination for UH Morgan for Vice Chair. 00:36:54
I think that. 00:36:59
Uh, see if someone wants to go ahead and take a motion. Take a motion for uh. 00:37:01
Or do we want to have, uh, features? 00:37:05
Chair speakers are allowed. Uh, speakers are allowed. So Brian, do you have a speech that you would like to give or? 00:37:09
I have no speech. All right. And, uh, Chris Johnson, do you have a speech that you would like to get? 00:37:15
Umm, just that it's not just me. 00:37:20
Yeah, I appreciate that. So I think that that's good. That's good words of wisdom for, uh, a potential, uh, vice chair. So it is a 00:37:26
team effort out here. So I'll take it as MO, uh, I'll take a motion for, uh, chair and vice chair as someone would like to present 00:37:31
the motion. 00:37:35
Yeah, motion to appoint. Umm. 00:37:42
Umm, Brian Bodrey as chair of the DRC. 00:37:44
And Chris Johnson as vice chair of the DRC. 00:37:47
2025. 00:37:50
For the calendar year 2025. 00:37:52
All right, so I got first. I got a motion for umm. 00:37:55
Bronze audience chair and Chris Johnson is vice chair for the, uh, 2025 calendar year. Do you have a second? I'll second that. And 00:37:58
I got a second motion, uh, by Mr. uh, Eric Ellis. Uh, so. 00:38:03
Having sounded through roll call, uh discover roll call, Mr. Eric, Sir, hi and Morgan Sir, hi. Nice to see you in the door, I and 00:38:09
Chris. 00:38:13
Hi and Brandon, hi and umm, last but not least, umm, Mr. potential future 2025 chair, umm Brian. 00:38:17
Hi, alright so regarding your name associated so really appreciate it was working. 00:38:26
So, alright, with that being said, we complete our business lines. Uh, is there any work sessions? 00:38:31
All right, we don't have any work sessions and umm, or the. 00:38:38
Uh, and, and unless anyone here has staff Commission estimated report. 00:38:41
I don't believe so. Alright, that being said. 00:38:46
Uh, let's get moved towards adjournment. Uh, so I drives this meeting, uh, as my final action as chair of the DRC as the year of 00:38:50
2024. 00:38:54
Thank you. 00:39:02
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Welcome and good morning. 00:00:42
Uh, this is the development review committee. 00:00:44
Uh, December 19, uh, 2024 is. 00:00:46
Uh, 9:02 AM. 00:00:49
Uh, and we're calling, uh, calling the DRC. 00:00:53
Uh, in session, uh, so to begin and also do a quick roll call. 00:00:56
I'll start off to, uh, my left with, uh, what's happened. 00:01:01
Umm, this is Madison Reed from Planning Technician. 00:01:07
Eric Ellis, city manager. 00:01:10
Morgan Brown, Community Development Director I'm assuming the number for the worst records to engineer. 00:01:12
Just jumps on the make official. 00:01:16
Brandon Valley Orem Fire Department. 00:01:18
Brian Vodrey marks director, actor. 00:01:20
Anthony Fletcher, a planner. I appreciate everyone coming to that. Umm. 00:01:23
As as we wrap up, uh. 00:01:28
2024 uh, we are going to be gearing up for uh, 2025 uh, would they? 00:01:29
Umm, I guess for the bank and uh, with that bank is uh, start to be seen so far, but. 00:01:35
That being said, we do have some items on our agenda. 00:01:41
Uh, the first, uh. 00:01:45
The first time about excuse me is consent items uh 2.12.22.3. 00:01:47
Uh, Provost, uh. 00:01:52
PRC minutes, uh, June twenty 20th. 00:01:55
UH-20 uh, June 20th, July 11th, July 25th respectively. 00:01:58
Also it also. Does anyone have any questions? 00:02:04
Comment about those minutes. 00:02:08
No, there's no comments or questions. Do I have a motion to approve, motion to approve the extended job? Uh, first, is there a 00:02:12
second term? 00:02:15
Second one second second. Uh, so umm. 00:02:20
Uh, if they were proving motion. 00:02:24
Bye bye, bye, bye, bye so. 00:02:26
Approve the minutes, uh, on the consent agenda. So we're going to our next item. Uh, the next item is business items, uh. 00:02:30
So 3.1 VRC bylaws, discussion and approval. Uh. 00:02:37
That being said, I believe it's Mr. Anthony Fletcher who's going to be paying the lead. 00:02:42
Alright, go ahead, Sir. 00:02:49
Thank you very much. 00:02:51
So. 00:02:53
And leaving this discussion, uh, I would want to ask a very quick question. 00:02:54
Did you all have the chance to review the bylaws before the meeting? 00:02:59
Or have you had the chance to ever? Can you, uh, decline before the meeting? 00:03:05
Pardon. Can you define before the meeting as in as we're talking right now? 00:03:09
So I think it would be a good idea. I get if everyone's in agreement. So if you could give a quick summary of the bylaws for 00:03:13
everyone's, uh, their own, everyone's situation we're in, of course. 00:03:18
Anyone who, uh, anyone in the public who may be listening to this, uh, family or in the future? 00:03:22
OK. Thank you. 00:03:27
All right, so umm. 00:03:29
Here this umm, this is addressed by law. That will umm, eventually help. 00:03:32
Keep us all in line during this meeting. 00:03:38
And what I mean in line is. 00:03:40
So umm, regulate the. 00:03:43
Umm, work later to formalize the structure of DRC. It's make up. 00:03:47
How we operate, what is required of us. 00:03:53
In terms of reviews and approvals. 00:03:57
As well as the powers that umm. 00:04:00
Uh, the. 00:04:03
Uh had as an institution. 00:04:05
Or an establishment. So umm. 00:04:07
Instead of having to go through every single section of. 00:04:11
The of the drafted. 00:04:14
Bylaws I would want to share my screen right now. 00:04:21
Yes, so I want to. 00:04:54
Go through the various UMM sections briefly. 00:04:57
Uh, we talk about a purpose being, you know, the DRC. 00:05:00
Umm, the purpose of land use authority. 00:05:05
For all final subdivision applications. Technical review authority. 00:05:08
As well for all proposed developments. 00:05:14
And about the development applications, including site plans for compliance with applicable codes, ordinances, standards, uh, 00:05:17
within the city of Vineyard. 00:05:22
Uh, this is the reason why. 00:05:29
Before every umm. 00:05:31
The proposed plan or site plan goes to Planning Commission. It comes here. 00:05:34
We have you, you know this kind of issues on it, whether you, they're all fine with it, though you're not the approval body. 00:05:39
You, you know, you think you make it safe to. 00:05:46
As as partners that it's. 00:05:50
It's OK to go to Planning Commission for final approval. We bring in all the final plans. 00:05:52
Here, and you are the final authority over that. 00:06:00
So we wanna make sure of that. 00:06:03
Things like that is all captured here. 00:06:05
And being the final authority, you also have the authority to extend. 00:06:08
Umm application permit that have been expired. 00:06:12
For the final plant. 00:06:16
As well kind of all in the purpose. 00:06:18
Umm, the beauties and authority. 00:06:21
Have an out outline here. 00:06:25
Umm, the membership. 00:06:27
So it'll consist of seven. 00:06:30
Which umm. 00:06:33
I have a list I have listed here. Oh. 00:06:34
OK, there's a connection. 00:06:48
Which have been listed. 00:06:52
On here we have the Chair of the Planning Commission. 00:06:56
You're there with me. 00:07:00
The city manager. 00:07:02
Umm, the fire Marshall or me? 00:07:05
The head or the knee of the building department? 00:07:08
Engineering department Company development. 00:07:13
And parks and recs umm. 00:07:16
Department as well. 00:07:19
So for the DRC leadership? 00:07:21
We have. 00:07:24
Umm, those documents have in the chair who will be elected every. 00:07:26
Umm, for every year a chair has to be elected. 00:07:32
To lead the affairs of validated, uh, meetings. 00:07:36
Of the uh com uh committee. 00:07:40
And that would be the same for. 00:07:44
For advice here to assist the chair in its, uh, functions and. 00:07:46
Umm, operations. 00:07:53
I also have a section here that talks about the chair pro temp. 00:07:55
So. 00:08:03
All right. I got to know recently that it's pro tempore because it's La Latin. 00:08:05
So that would be updated as well. 00:08:11
Umm, in the absence of the chair and vice chair. 00:08:15
Uh, the chair can appoint. 00:08:20
Some member of the. 00:08:22
On the committee to act as a chair while they're both away. 00:08:24
I have a section here as well. 00:08:31
Floor Secretary. 00:08:34
And umm, in here I said that the community development. 00:08:38
Director or DRC? 00:08:42
May appoint. 00:08:45
The Secretary. 00:08:48
Which is literally what Madison is doing right now, taking notes and umm. 00:08:50
Making sure that everything is organized before meetings. 00:08:56
Umm, we can decide to change that if. 00:08:59
The chair of this UMM committee wants to do any change to that. 00:09:03
Right now. 00:09:08
This was written before we had medicine, so. 00:09:10
It could be changed. 00:09:13
Umm, we have our meetings. 00:09:15
Say that. 00:09:17
We have our regular meetings, uh. 00:09:18
Umm, special meetings and a quorum. 00:09:21
Because our membership is going to be 7 members. 00:09:24
The problem here is. 00:09:27
4. 00:09:29
To have a meeting happen. 00:09:31
Decision decisions when it comes to voting. 00:09:35
Shall be made by majority of the vote. 00:09:38
Of Members present at a properly held meeting. 00:09:41
With the caveat that no action shall be approved with your name. 00:09:46
Four votes. 00:09:50
I included that the proxy voting. 00:09:54
Is not permitted. 00:09:57
So if anyone is not able to make it in person. 00:10:00
The votes may not count. They could still participate, but they cannot vote because they could. 00:10:03
Umm, I. 00:10:09
If, if, if it's not, I, I recommend that we allow for, you know, meetings. Yeah. I, I don't want it to strain us. 00:10:11
If we're having a a issue getting four and someone can call in. 00:10:17
OK. 00:10:22
Was it? Was it 3 last year and we changed it to four? 00:10:25
Has always been forward, yeah. 00:10:28
Because of the number. 00:10:32
Correction made. Thank you. 00:10:39
Umm, there's a section here that talks about amendments of the bylaws. Umm. 00:10:45
These bylaws may be amended by a majority vote as well. 00:10:51
Of the DRC members present at a meeting. 00:10:55
Provided that proper notice. 00:10:59
Of uh, the proposed amendment has been given to the DRC members at least 72 hours prior to. 00:11:02
A meeting that will require that voting for amendment. 00:11:09
Anything on the bylaws? 00:11:14
Umm, if. 00:11:17
There are no changes. 00:11:18
We will approve this at the end of the discussion. 00:11:20
And then, umm, the bylaws will take effect immediately. 00:11:23
I mean, we'll take we. 00:11:28
We will make that date here based on the approval. 00:11:29
To make the bylaws take effect UMM by the 1st of January next year. 00:11:33
So. 00:11:39
We start familiar with the new leaf. 00:11:39
And hopefully. 00:11:42
Umm, just follow through as I should. 00:11:43
Thank you. 00:11:48
I appreciate the uh. 00:11:52
The summary on the on this. 00:11:56
Uh, so I can start off with that. I do have some, uh. 00:11:58
Umm, comments? 00:12:02
About the, uh, bylaws, uh, umm. 00:12:04
Most of them are not uh, within none, I would feel that none of them substantial comment that would change the, uh, the contacts, 00:12:07
uh, whether bylaws to represent so. 00:12:12
Well, I can go and. 00:12:18
Down the, uh, page on that then. 00:12:22
Umm. Then after of course, how about anyone else who would like to enter Jack? And of course. 00:12:25
Any items that I have, uh, talk about, uh, is that the kind of open discussion for any of the other members on there? So. 00:12:31
Please feel free to interact now. 00:12:38
OK. Thank you, Jack. 00:12:40
Uh, for the first one I have. 00:12:42
Is the UH on Session 2 duties UH subsection UH-2? 00:12:44
And let us engage in technical plan reviews and advise all. 00:12:51
UH advise on all plans committed to proposed development. 00:12:54
Within dinner. 00:12:57
I would like to kind of clarify, uh, the word technical. 00:12:59
Uh, so because there is another technique, there is a technical plans review process. 00:13:02
That's done, uh, outside of the DRC, Uh, so the technical review, the, the technical review. 00:13:07
Umm uh, process, which is. 00:13:13
The more in depth uh. 00:13:15
Uh, you know, engineering, uh, plans reviews such as. 00:13:17
You know, looking at the size of a umm. 00:13:21
Uh, looking at that a size of a meter. 00:13:25
Umm or yeah, umm or or like the OR the type of per concrete curves along the roadside. 00:13:27
I just wanna make sure that the time we kinda clarify that. 00:13:35
Of the intent of the DRC is not to do that type of level of technical review, but more. 00:13:38
Maybe a different type of review? 00:13:44
Uh, I guess leave that open to the discussion for the members. I'm not sure what other words we would want to use as technical. 00:13:46
Yeah, we could probably. 00:13:55
Alright, I'll take the technical out or just making a preliminary technical review where? 00:13:57
You're just having a quick look at the plan. 00:14:02
To make sure it has some basic in there and. 00:14:06
As we have done in the past, anytime we bring plans for uh, science plans to VRC. 00:14:10
What I've seen happen is. 00:14:16
Uh, we have solid comments either from building or engineering reminding us to remind the applicants that this is one life ahead 00:14:18
of you. You need to make sure these things are in place before you get to the real technical review. So. 00:14:25
I, I suggest we either take out the technical or just include preliminary technical review. Yeah, OK. 00:14:34
Uh, something back up here probably it's easier to remember the more technical, so we all put ourselves into a. 00:14:41
Uh, put ourselves into a position where. 00:14:46
Or not give me this issue that is something else? 00:14:50
So hey everyone doing OK so the other item I have umm. 00:14:54
I'm sorry, uh yeah, my answer is just uh, so Section 2 delete. 00:14:59
#5. 00:15:04
That's actually fine. Send me the quarterly report to the City Council summarizing. 00:15:05
Uh, it says activities, accomplishments and challenges in the group. 00:15:10
I would like to think that, uh, we, us numbers on directly, uh, collaborate well together and we never face any challenges. 00:15:13
Uh, of course that's, uh. 00:15:20
Yeah, that's what we got. Our hope. 00:15:22
But maybe, uh, change that to say. 00:15:24
UH submit the quarterly report to the City Council summarizing, uh, summarizing activities of the DRC. 00:15:27
Meetings to include. 00:15:34
Uh, to include. 00:15:37
Uh uh, points such as. 00:15:40
Uh, approval comments. 00:15:44
Uh, accomplishments and, uh, and challenges. 00:15:47
So this way we're not, uh, every single when we send a quarterly report, you can also make a challenge. 00:15:51
That's all. I mean, it's mainly because we don't, you know, we work well together. We don't have any. 00:15:57
So as an example. 00:16:02
All right, cool. Uh. 00:16:07
Article for membership. 00:16:10
Section 1. 00:16:14
Composition the last. 00:16:15
The last sentence. 00:16:18
Uh, I would put down. 00:16:19
The Senses Center was uh, discussed about the seven, uh, about seven members, uh, serving on the land use. 00:16:22
Umm. 00:16:30
Alright, so I would ha, uh, I asked for it to be, uh, revised. 00:16:37
Uh, having said that, uh. 00:16:42
The membership of. 00:16:46
The composition of the membership. There we go. 00:16:50
Wow. 00:16:56
Umm, based. 00:16:58
Or will be based on. 00:17:00
Ex expert or. 00:17:03
Season is based on expertise. 00:17:05
So we're moving to the worst I can call. 00:17:07
Or experience. 00:17:10
And development. 00:17:12
Aligned. 00:17:15
With Venus general plan. 00:17:17
So again, we're moving to work technical. 00:17:21
Uh, and then, uh, changing expertise. 00:17:25
Uh, if you can change the word or in between expertise and experience. 00:17:29
Change in the words and. 00:17:33
Between expertise and experience in the words. 00:17:35
Changing and. 00:17:38
Uh, the last. 00:17:41
Uh, word after the word development to say. 00:17:43
Aligned with the with Vineyard's general plan. 00:17:47
So. 00:17:51
And well, for I'll give you, uh, my, uh, details too again. 00:17:54
Yeah. 00:18:01
I I thought that's going to work. You mean? 00:18:06
10 spaces down from the oven. 00:18:07
Uh, I, uh, I was, uh. 00:18:11
I was gonna have those replaced. 00:18:13
So I'll read it the way, yeah, I'll read the way that, uh. 00:18:17
I have right now. 00:18:19
OK. 00:18:23
So the the composition of the membership is based on. 00:18:24
Expertise. 00:18:29
Or experience and development aligned with Vinyl's general plan. 00:18:30
And just for the record, that's the last sentence of that paragraph. 00:18:42
We make a motion. 00:18:47
Thank you. 00:18:49
Thank you. 00:18:50
Umm. 00:18:53
I don't have too many more so. 00:18:55
Article 5. 00:18:58
On meetings, this is more of a question than. 00:19:00
In the change at the, uh, first paragraph. 00:19:05
Uh, on the third line, it says meetings may be recorded and made available on the. 00:19:09
Uh, on the vendor city website, uh, otherwise May is there. 00:19:18
Is there a requirement for public records umm for these meetings so. 00:19:23
So I, I, umm. 00:19:29
I checked with Pam and she didn't say that we kind of record audio, which is a requirement, but it's not, it's not it's not it's 00:19:31
not a big requirement for we just do it. OK, That's not a requirement. OK, that's fine. I just wanted to make sure. I think she 00:19:37
had mentioned mentioned that. 00:19:42
Some of the others, if they're not making a decision and they don't record them. So if they're just. 00:19:48
Having like a work session on something then they're they're not recorded on our meetings. 00:19:53
OK. I appreciate that. Uh. 00:19:58
Umm Section 4 under voting. 00:20:00
Umm I guess for clarification if you want, but on the 1st tenants. 00:20:02
The decision shall be made by majority vote of the. 00:20:07
Uh, do we want to insert or designate? 00:20:11
Or do we feel that? 00:20:14
We since we divine and member can be a designate if if we defined. 00:20:15
Umm, members then I don't think we'll verify it again. 00:20:20
And if and if I can, I jump in for one second moment. 00:20:24
Section 3. 00:20:27
UH describes what a quorum is. 00:20:29
And so the subsequent Section 4 and section in Article 6. 00:20:32
He'll probably skip that description. So the second line in Section 4. 00:20:36
Uh, from with all the way to votes probably can just be deleted, otherwise it kind of adds confusion. 00:20:42
OK. 00:20:48
Umm. 00:20:49
Because it really just needs to be a majority. 00:20:50
I understand that. 00:20:52
Likewise Article 6. 00:20:54
These bylaws may be amended by a majority vote. Just get rid of the IE for. 00:20:56
Both and again, it could be. 00:21:01
Technically voted with three. 00:21:04
If there's just 4 here. 00:21:06
Mm-hmm. So if we just delete that, then we just stick with. 00:21:08
A majority of the quorum. 00:21:11
Cool. Is that umm. 00:21:13
Is is that how is that gonna take out? That's what we have described above. So form is form. 00:21:15
At least four members of the DRC Members. 00:21:21
Right equates to a form and so. 00:21:24
The majority of core is. 00:21:26
Please do we need to clarify for something to be approved like in Planning Commission you have to have. 00:21:28
The majority have to approve it. So if you have 3 attendants. 00:21:35
Then you have to have 3 bow in favor of an item. Do three that. That can be the same with this too. Do we need to clarify that 00:21:38
like? 00:21:42
You need 4 umm, affirmative votes. 00:21:46
And so even if you just have 4, everyone has to vote in favor. 00:21:50
Now the the. 00:21:53
The majority is just representative of the those present and as long as you have a quorum presence of them. 00:21:56
If if a quorum is 4. 00:22:03
You need a minimum of three votes to approve something. At the quantum of five you need still need to. 00:22:06
Majority of three. 00:22:11
Umm, so. 00:22:13
So with whatever, we're not gonna run into an issue. It's the number of people that are present that that do represent the quorum 00:22:15
that the majority announced the majority of that, yeah, yeah. 00:22:20
And that's where the descriptions kind of get accusing. 00:22:25
OK, sure. 00:22:29
Yeah, and that's, uh, actually, uh, thanks Sir, because that, that address, uh, my other comments as well. Oh, that's great. I 00:22:30
appreciate that. 00:22:34
Just a quick question. Go ahead. 00:22:38
Umm. 00:22:39
Is there a spot where it talks about if it's two and two? 00:22:41
OK, nothing and it's already has it done out. 00:22:45
I said you thought it would it would be denied. 00:22:49
Mm-hmm. 00:22:52
Maybe we could clarify that you can have help. 00:22:53
The individual really would just be. 00:22:58
It would be an unfortunate scenario because we don't. 00:23:01
The the only reason that's gonna happen is because we don't have. 00:23:04
The full group here. 00:23:08
And so in that situation. 00:23:10
We've opened the door by by. 00:23:13
Allowing for an electronic vote so we could call someone. 00:23:15
Or we could have them come back to the next meeting. When? 00:23:19
The full group is here and they they won't have that opportunity to. 00:23:22
Split the vote. 00:23:25
That's a good point because we did have that up in a Planning Commission month. 00:23:28
OK. Yeah, several years ago we only have 4 show up and it's a 2:00 to 2:00. 00:23:31
So you wanna have a note here? 00:23:36
All right, but you could or you could save line, it could come back. 00:23:41
Would you want us to be in the bylaws or which is implied? 00:23:46
Yeah, it's implied. 00:23:51
Bye. Thank you. We're good. 00:23:53
Uh, uh, does anyone else have any, uh, comments or uh, they would like to? 00:23:57
I'm about to buy lost. 00:24:02
Well, OK, so umm. 00:24:03
Thing with that, umm, we can make a if there's no other comments questions. 00:24:08
Oh Anthony, I I have AI have a quick comment here about the secretary. 00:24:12
Do we still want to maintain it as a test or change because this was written before we had a plan in tech. 00:24:16
So. 00:24:24
In here. 00:24:25
When you say that the number is the title. 00:24:26
Are are you worried about the title? That secretary? Yeah. Or what? What? What's the umm. 00:24:30
What's the in the industry standard that that other cities use? 00:24:36
Secretary. 00:24:40
OK, yeah, I'll tell you if, if other cities are, I mean that's just like the, the name of the position here. Yeah. And I'm OK with 00:24:42
the way it's working like, you know, may or may not, uh. 00:24:46
Umm, the DRC member now? 00:24:51
Uh, I don't, I don't force it to be like the planning tech umm, but but that's just whoever, it could be me, whoever sits in that 00:24:54
position is, is the secretary for that meeting. Yeah, that's how it is in other cities. So I just thought you want, I'm sorry, uh, 00:25:00
do you want to have it where maybe, uh. 00:25:07
I'm like for example, umm. 00:25:14
You know, Madison does, She does an awesome job and she gets promoted to, you know. 00:25:16
Uh, the assistance engineer. 00:25:20
Let me see here and then, uh, for each meeting we may choose to vote on any sector. 00:25:24
You know, maybe take a minute so it doesn't fall on one particular person all the time. 00:25:29
We could. So right now it's. 00:25:34
Umm, let me find out spot again. 00:25:37
It it's, I thought I was asking for a second page, third page, page three. Yes, Sir. Yeah, yeah. Because. I mean, that was all 00:25:40
because. 00:25:44
Again, uh, we may choose to. 00:25:48
I mean, unfortunately you could, you could add the flexibility in there. Umm. 00:25:50
Umm yeah, I mean it. It provides that or DRC and client sector he may. 00:25:56
Or may not be ADRC Member. The Secretary shall be responsible for maintaining accurate records of all meetings and managing 00:26:01
official correspondence. 00:26:05
So I mean typically the the default is that it would, it would be the the whoever is in the planning tax position. 00:26:09
Umm, but it does doesn't mean HP. So if that position is is vacant. 00:26:17
Then either the community development record, uh. 00:26:22
Appoint someone else would be from from the Community Development Department or the DRC. 00:26:27
To to do a one off, but I think that provides enough flexibility. I just wanna make sure that that's good. 00:26:33
OK, uh, alright. Anyone else? 00:26:39
Uh, do you have any other comments? 00:26:41
No, please. OK. Uh, so that being said, if there's other questions on there. 00:26:44
No. So I guess I was thinking your motion to approve the. 00:26:48
DRC bylaws. Umm, as it was. 00:26:53
Presented uh, and again Morgan said that. 00:26:55
He thought that we should probably, uh. 00:26:59
Go through the changes one more time. 00:27:00
Umm, well, I, I think we, uh, we, we, we clarified pretty good. And we haven't written down too. So I have it all here. Am I going 00:27:02
to make a motion? OK, I'm good with it. OK, yeah. Motion to approve the, umm, DRC bylaws with the, uh, amendments as noted in the 00:27:07
record. 00:27:12
Give me one second. 00:27:19
2nd last week. Uh, just say umm. 00:27:22
This is a uh. 00:27:26
Lower each one. We have to go separately or you'd have to go each one. And I also want you to stay on the day that takes effect 00:27:28
because of the last day I wanted to take effect. OK, with that being said, uh, uh. 00:27:34
So we just start our emotions with that. Uh, so the fix to take effect. 00:27:42
Your new motion with the effective date uh, so just uh, it would be an amendment by MO motion umm that umm the. 00:27:46
Expected date would be today. 00:27:54
OK, that works. Yeah, Yeah, I like that too. 00:27:58
Alright, so do I have a second to that number? 00:28:01
Alright, second time ma'am, if I was out. 00:28:05
Uh, no second of that. Well, it would be umm, Chris was uh yeah. So he, he, he would accept it since he's like the original 00:28:07
second. Appreciate that. Thank you very much, Morgan. OK, so with that being, uh, this is rope all votes, Uh, so let's go, uh, 00:28:12
left to right. So, uh, Eric's turn with you. Bye. 00:28:18
Alright, bye myself, the same I. 00:28:25
Hi. 00:28:28
Hi. Hi. 00:28:29
OK, alright, that's awesome. 00:28:31
Thank you. 00:28:34
It's all if. If that was in fact A roll call, call vote, we should probably state. 00:28:35
I think you should state names and then they say I or we state our names and say I. 00:28:41
All right, so you did, you did the first 3, so you. 00:28:46
You, you probably wanna call out Chris. Alright, so Chris, uh, so we got the birthday. So Chris. 00:28:49
No problem. Alright. Brandon, Sir. Hi, I'm Brian. Hi. All right, sweetie. OK, that's official. 00:28:54
Alright, uh, so that passes, uh, I appreciate your help. 00:29:02
OK on that one. So the next uh, item is 2.2, uh, 2025 calendar. 00:29:05
So, uh, will you be reading out the question too? 00:29:11
Yeah, so, umm. 00:29:20
As As for the rescheduled, oh, as we've had a whole of 2024, it's gonna be the same format for the whole of 2025 where we have the 00:29:22
1st and 3rd Thursdays of every uh. 00:29:28
A month we'll have our, uh, DRC. 00:29:33
And we will be able to also schedule. 00:29:36
Uh, special sessions if umm. 00:29:39
Doesn't need to based on the request of the Commission. I mean, umm. 00:29:42
The chair or umm umm vice chair or the membership? 00:29:47
So. 00:29:52
Uh, we will. 00:29:53
Be sending out the. 00:29:55
The full calendar, which is, you know, gonna have all the exact dates. 00:29:57
To the rest of the members and they will be published as well. 00:30:03
Huh. 00:30:06
That's what we have for the. 00:30:07
For the calendar. 00:30:10
Of 2025. 00:30:13
Maybe in the first and third, the first and third days of each month and at the same time, 9 AM, 9:00 AM, Yeah, So special 00:30:18
sessions when needed. 00:30:23
In session such as I need, OK, so there's any, uh, is there any comments that's from the numbers? 00:30:28
OK, bye. You have a comments Brandon? 00:30:34
I have no comment. OK anyone? 00:30:38
OK, alright, so we're all good with that. Let's get a motion to approve the 2025 calendar. 00:30:40
On this I motion to approve the 20. Sorry. 00:30:47
Sorry, I didn't. 00:30:50
Have a motion to approve the 2025 calendar. I don't have a second second. Alright, so roll call goes again. I'll, I'll start with, 00:30:56
uh, Brian this time around. 00:31:00
Hi, Brandon. Hi, this is Chris. 00:31:04
Hi, the same I uh, Morgan hi and Eric hi. 00:31:07
And then the last one is gonna be my, my favorite. It's gonna be, umm, item 2.3 election chair and vice chair for 2025. 00:31:13
So I think, uh, I think I could uh, set a good go with the 2024. 00:31:22
Especially, uh, with the DRC, haven't taken on a different role. 00:31:27
Umm. And uh. 00:31:31
So you have to haven't taken before online to uh state standards and. 00:31:34
Of course, UMM has a very. I think it's provided great opportunity to uh. 00:31:39
Have that umm. 00:31:44
Have a communication with Hopkins as well as the public. 00:31:46
Umm. As well. And uh. 00:31:49
Definitely enjoyed that. 00:31:51
Sure, that's. 00:31:53
So, uh, with that. 00:31:55
Well, I'll let Anthony anytime pick that, but, uh, or. 00:31:58
You know, several days before we go to the building. 00:32:02
Sure. Umm. 00:32:06
An election year. 00:32:09
And we're excited about elections. 00:32:11
So umm, just as we did has stated in our. 00:32:13
Umm, approved by laws which takes effect from now. 00:32:18
We are required to have a new chair and vice chair elected. 00:32:22
Uh, by the end of this year to serve for the year 2025. 00:32:28
And, uh, at this moment, you have the chance to. 00:32:32
Uh, give your chair a second go. 00:32:36
And vice chair second goal. 00:32:39
Umm, take them out out of office and have another one. 00:32:42
Umm for 2025? 00:32:46
So at this moment, umm, I'll turn it over to the chair to be able to allow for some nominations. 00:32:49
And, umm. 00:32:56
You are as well, uh, free to nominate yourself at this moment if you still feel like you want to continue the good work you've 00:32:57
done. 00:33:01
We appreciate it. 00:33:05
You can. 00:33:06
Uh, uh, so at the moment, uh, we'll just allow everyone to make a nomination. 00:33:08
And. 00:33:14
From that point would make a vote. 00:33:15
And the majority would. 00:33:18
Take it. 00:33:20
Alright, so umm, after I'll put the, you know, do I do my, do I do my speech right now to umm. 00:33:22
You know for my past due next to getting everyone to want to. 00:33:28
You know. 00:33:31
That's only gonna be taking about 1520 minutes. 00:33:32
No problem. 00:33:35
So. 00:33:37
You know, definitely I appreciate the time working about the, you know, uh, my good work, uh, this year. So I do appreciate that. 00:33:39
Uh, uh, all that. So I think, uh, with, uh, yeah, definitely on uh, 2025 and I know what you can set up concerns about that, that 00:33:46
that sounds very attention on that and you know, uh, I think, uh, that's why we're. 00:33:52
I think. 00:33:59
Umm, with that being said, I was gonna set up for nominations on this, I think, and I'm. 00:34:01
That'll be nice about to make the first nomination on on this, because I do think that that, you know, a lot of the work has been 00:34:06
done and I think that good work should uh should continue into 2025. 00:34:11
That will nominate that Brian lottery. 00:34:16
At the time. 00:34:18
And then, umm, who is? 00:34:21
Umm and I I agree with the nomination, I think. 00:34:24
Brian's phenomenal, has a good job. I've seen him. He took the parts from that department from One Man Show. 00:34:26
So you are the show now for the for the city. 00:34:33
Umm are are we missing someone on the on the doctor? 00:34:38
Who? Who we're missing? We're missing the Planning Commission chair or does it mean? 00:34:43
OK, maybe we don't make that. I mean, I was gonna say we're from business if it was like Tam. 00:34:49
Alright, so Vice Chair, I would, uh, nominate Chris Johnson. 00:34:56
I think Chris is phenomenal. I've seen him do so much. He's a great leader. And yeah, and he did step in with Brian. Brian was 00:35:02
out. 00:35:05
You know, I, I look up to you, I'm just missing, I look up to you. Chris Johnson definitely has a good question. So that's a good 00:35:10
one. And so, umm, Eric, do you have any nomination survey you'd like to present? 00:35:15
But no, I would actually just like to present a second. 00:35:20
On both of those nominations per chair and Vice chair. OK, so we got the first one is just what's here. OK, so the first one is 00:35:23
this chair, OK, so OK, so sorry request, we won't speak out of you. 00:35:30
A few more minutes. 00:35:37
So, umm, I'll speak highly of Chris, I think. I think we're gonna have to go in one, Yeah. 00:35:39
You don't have to, So we're gonna roll this into one motion. 00:35:45
Alright, OK. 00:35:48
So, uh, so I heard Brian Valdez. 00:35:50
Uh, if you don't. 00:35:52
2nd, a second nomination for Vice Chair. Is that correct? 00:35:54
Sure, I'm sorry. 00:35:57
Oh, go ahead, I will do whatever. So I think I heard that is Brian is uh. 00:36:00
Accepting a nomination for chair. 00:36:05
And and uh, supporting the tech and the nomination for vice chair brokers. 00:36:08
Alright. 00:36:14
You're welcome. 00:36:15
Uh, Bran. Alright, Brandon. 00:36:16
You have any uh. 00:36:19
Now I support. 00:36:21
The decision from the chair and vice chair. All right, Chris, do you have any, uh? 00:36:22
Yeah, I would. I would nominate Brian for a chance and Morgan for Vice Chair. OK, so we have, I do have a conversation for Vice 00:36:27
Chair. 00:36:31
So, uh, what happened to, uh, do we, uh, let's take him? Uh, so since we have a majority, uh, for vice chair, uh, for Chris that 00:36:36
we have, uh. 00:36:40
So we have 5 to our nominations. 00:36:47
UH-6 combinations for UH Brian and Valerie for UH Sarah, and then five nominations for UH Chris Johnson for UH Vice Chair and one 00:36:49
nomination for UH Morgan for Vice Chair. 00:36:54
I think that. 00:36:59
Uh, see if someone wants to go ahead and take a motion. Take a motion for uh. 00:37:01
Or do we want to have, uh, features? 00:37:05
Chair speakers are allowed. Uh, speakers are allowed. So Brian, do you have a speech that you would like to give or? 00:37:09
I have no speech. All right. And, uh, Chris Johnson, do you have a speech that you would like to get? 00:37:15
Umm, just that it's not just me. 00:37:20
Yeah, I appreciate that. So I think that that's good. That's good words of wisdom for, uh, a potential, uh, vice chair. So it is a 00:37:26
team effort out here. So I'll take it as MO, uh, I'll take a motion for, uh, chair and vice chair as someone would like to present 00:37:31
the motion. 00:37:35
Yeah, motion to appoint. Umm. 00:37:42
Umm, Brian Bodrey as chair of the DRC. 00:37:44
And Chris Johnson as vice chair of the DRC. 00:37:47
2025. 00:37:50
For the calendar year 2025. 00:37:52
All right, so I got first. I got a motion for umm. 00:37:55
Bronze audience chair and Chris Johnson is vice chair for the, uh, 2025 calendar year. Do you have a second? I'll second that. And 00:37:58
I got a second motion, uh, by Mr. uh, Eric Ellis. Uh, so. 00:38:03
Having sounded through roll call, uh discover roll call, Mr. Eric, Sir, hi and Morgan Sir, hi. Nice to see you in the door, I and 00:38:09
Chris. 00:38:13
Hi and Brandon, hi and umm, last but not least, umm, Mr. potential future 2025 chair, umm Brian. 00:38:17
Hi, alright so regarding your name associated so really appreciate it was working. 00:38:26
So, alright, with that being said, we complete our business lines. Uh, is there any work sessions? 00:38:31
All right, we don't have any work sessions and umm, or the. 00:38:38
Uh, and, and unless anyone here has staff Commission estimated report. 00:38:41
I don't believe so. Alright, that being said. 00:38:46
Uh, let's get moved towards adjournment. Uh, so I drives this meeting, uh, as my final action as chair of the DRC as the year of 00:38:50
2024. 00:38:54
Thank you. 00:39:02
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