City Council Regular Meeting
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Transcript
| All right, we're ready to go. | 00:00:02 | |
| The date is still October 22nd, 2025. That's. | 00:00:04 | |
| Time is 6:30 and we are going to start our City Council meeting. | 00:00:08 | |
| What we're going to do? | 00:00:12 | |
| Is we're going to start out with our public comments, we're going to shift things around a little bit. | 00:00:14 | |
| Daria, I saw you wanted to make a comment. | 00:00:18 | |
| Come on up to the podium. | 00:00:21 | |
| We're excited to hear from you. All right, thank you. | 00:00:23 | |
| Would this be the time cash to do my vineyard thing or do? | 00:00:28 | |
| Do it with you. | 00:00:31 | |
| OK. All right. I just have two comments then. | 00:00:32 | |
| I just want to extend my appreciation to the Rojas family. | 00:00:35 | |
| Further giving. | 00:00:40 | |
| Pumpkins to a vineyard residence. That was a very. | 00:00:43 | |
| Kind gift. | 00:00:48 | |
| Of those farmers? | 00:00:50 | |
| That family. | 00:00:52 | |
| And what they do for our city, I. | 00:00:53 | |
| I have appreciated it for the last few years that they've been doing it. | 00:00:55 | |
| So I thought Buapalooza was a good event too. So thank you very much. | 00:00:59 | |
| Thank you so much. | 00:01:04 | |
| We appreciate that. That was a really fun collaboration that came from. | 00:01:05 | |
| One of our council members. | 00:01:09 | |
| All right, with that, I'm going to go ahead and. | 00:01:11 | |
| Close our public comments. | 00:01:13 | |
| And we will go ahead and. | 00:01:15 | |
| Had a little bit of a sift in our agenda for. | 00:01:17 | |
| Presentations as well. We're going to start with our focus group update for our City Hall and our Senior Planner, Cascansy is | 00:01:19 | |
| going to. | 00:01:23 | |
| Present the findings of a recent focus group and I believe invited some of the participants of that focus group here to. | 00:01:27 | |
| Make a few comments. | 00:01:33 | |
| Great. Thank you. | 00:01:39 | |
| Boots up. | 00:01:41 | |
| I do want to preface this with I'm going to try to give a very brief. | 00:01:44 | |
| Overview of the focus group. | 00:01:48 | |
| Which was held over the course of three different meetings, probably two hours each. So it's like 6 hours worth of information | 00:01:50 | |
| that I'm going to try to give. So I'll try to be brief, but I, I do want to make sure that. | 00:01:55 | |
| We show that the adequate data. | 00:02:00 | |
| So if you have questions about the results or anything like that. | 00:02:04 | |
| You can ask good questions and now we have quite a few members of the focus group here tonight that. | 00:02:07 | |
| I think could add some some insight to this as well. | 00:02:11 | |
| Alright. | 00:02:18 | |
| Perfect. So the very first thing that we did this was after the. | 00:02:23 | |
| Bond parameter resolution or the? | 00:02:28 | |
| Revocation of the bond parameters. | 00:02:30 | |
| I'm past Marty brought up an idea of doing a focus group. | 00:02:33 | |
| And in doing that, we staffed that down and started doing a lot of data analysis reflecting. | 00:02:37 | |
| You know what are existing conditions. | 00:02:42 | |
| As a city, how much square footage do we have, how many employees do we have? And then what is our growth projection for that as | 00:02:44 | |
| well? | 00:02:47 | |
| So as you can see here. | 00:02:50 | |
| We have 38 employees and I'll note that these are only administrative employees. This doesn't include like public works employees | 00:02:51 | |
| that are based in our public works yard or have a truck. This is essentially if we build a new City Hall. | 00:02:56 | |
| Who are we going to have to house in that building? | 00:03:01 | |
| And then between City Hall and HBA building, we have just over 5000 square feet of usable office space, which equates to about | 00:03:05 | |
| 134. | 00:03:08 | |
| Square feet per employee. | 00:03:12 | |
| Industry standard is 150 to 225, so we are currently below that and you can kind of see that if you go upstairs, you can see some | 00:03:14 | |
| of our employees and like the printer cubby, you're sharing some desk space. | 00:03:19 | |
| And then one other thing I want to note with the square foot per employee, that's not like. | 00:03:25 | |
| Their personal space that includes everything. The break room circulation, the elevators, staircases. | 00:03:29 | |
| Which you can kind of see here I mapped out to show you. | 00:03:35 | |
| All of this space on the upper floor is what we've included in that calculation, except for the library, just because we felt that | 00:03:38 | |
| that was a separate. | 00:03:41 | |
| Issue. And then here development services, I have that mapped out as well to kind of show you all the space that we're using up. | 00:03:45 | |
| So from there we need to do some data collection and forecasting what our growth is going to look like. So we decided that a 10 | 00:03:54 | |
| year growth projection would be the best as we think that's. | 00:03:59 | |
| When we're going to have peak services from the city? | 00:04:05 | |
| Utah City will have been built out quite a bit, hopefully the forge as well. | 00:04:08 | |
| And so from there, hopefully that's when we're getting a kind of. | 00:04:11 | |
| Have our peak employee account. | 00:04:14 | |
| We worked with our department heads in HR. We kind of asked them what. | 00:04:16 | |
| Are your current needs. | 00:04:20 | |
| And what are these needs in 10 years? | 00:04:21 | |
| We then benchmark that against cities of similar cyber growth, but I do want to note that that's. | 00:04:23 | |
| Not always the best thing to do. I talked with with Corey the HR. | 00:04:27 | |
| Manager of the time. | 00:04:31 | |
| And she mentioned that there's a lot of cities that have different philosophy when it comes to hiring or contracting workout. And | 00:04:32 | |
| so a city might contract out a whole. | 00:04:36 | |
| You know, department or something like that. And so it's hard to say how many planners does the Vineyard have compared to Provo, | 00:04:40 | |
| compared to Orem, compared to whatever just because of how cities function. | 00:04:44 | |
| And once again, these projections are only administrative positions. | 00:04:50 | |
| So this right here shows that. | 00:04:55 | |
| What our tenure projection shows is that we will need an initial 28 employees. | 00:04:57 | |
| Which bring our total employee count to 66 and the table below shows that spatial need if we went to kind of the national or the | 00:05:02 | |
| benchmark standards anywhere from 150 to 225 square feet per employee plus a 2500 square foot. | 00:05:09 | |
| Council room showing that we have a range of just over 12,000 to 17,000 square feet of. | 00:05:16 | |
| Of need for administrative work in the city. | 00:05:21 | |
| Briefly, I want to talk about escalation costs. So one of the the sessions of the focus group we talked about finances. | 00:05:26 | |
| And so we, we really wanted to make sure that we, we all understood escalation costs because a lot of people have brought up let's | 00:05:32 | |
| save our money. | 00:05:35 | |
| And working with the architects of the Vineyard Center project that we were working on, they brought up that. | 00:05:39 | |
| Because of inflation, whether it's employee wage increases, tariffs, supply chain issues. | 00:05:45 | |
| Projects get. | 00:05:51 | |
| A lot more expensive the longer you wait, and so we looked at the the national average for escalation over the past. | 00:05:53 | |
| 10 years and it showed it was on average 5.2%. | 00:05:59 | |
| So we use that to show that today if we wanted to build a $25 million building. | 00:06:03 | |
| If we decide to hold off and save our money for 10 years. | 00:06:08 | |
| At 5.2% escalation it would be 41.5 million for that exact building. | 00:06:12 | |
| And then that's a very simple calculation. It doesn't include things like if we're saving money, we're collecting interest on that | 00:06:17 | |
| and whatnot, but. | 00:06:19 | |
| You know, very very simple. | 00:06:23 | |
| But essentially, in order to avoid this escalation, we'd have to save an additional 1.65 million per year. | 00:06:25 | |
| To make up that difference. | 00:06:31 | |
| So from there, we. | 00:06:34 | |
| Sat down with the the focus group and we as staff before this, we went over every scenario that we've heard from, from people in | 00:06:35 | |
| the public, whether that was online, whether that was. | 00:06:40 | |
| Here at City Council or whether that's something they emailed or asked us about. | 00:06:44 | |
| And we looked into what each of these would cost and how they would all function. | 00:06:48 | |
| And so we broke them into long term and temporary solutions. | 00:06:53 | |
| These are the four temporary that we came up with. So purchase residential houses, purchase trailers or modular units to place | 00:06:57 | |
| your City Hall. | 00:07:00 | |
| Least additional office space or no build option? | 00:07:03 | |
| After reviewing with the focus group, they chose the middle to the the moderately units trailers. | 00:07:06 | |
| To be placed here at City Hall or leasing additional office space. | 00:07:11 | |
| So from there we had LRB finance do analysis on that to show what are these options going to cost the city and what would that | 00:07:15 | |
| look like in terms of how much money could we save by doing these options. | 00:07:20 | |
| So you can see here the modular units were at $840,000. | 00:07:25 | |
| Over 4 years. | 00:07:29 | |
| We're going to be able to save just under 2 million. | 00:07:31 | |
| But escalation that up. | 00:07:33 | |
| Pretty quickly. | 00:07:34 | |
| Meaning at the end of those four years. | 00:07:35 | |
| We'd still be. | 00:07:37 | |
| Down. | 00:07:38 | |
| 56,000, the the total cash saved, the number we got there is essentially what we looked at is. | 00:07:39 | |
| The the bond parameters that were set for the Vineyard Center, that was what was going to be our bond payment each year. And so we | 00:07:45 | |
| said rather than making that bond payment. | 00:07:48 | |
| Let's save that money. Let's set it aside. | 00:07:52 | |
| And save it. | 00:07:54 | |
| So for those four years, instead of making that one payment, we'd be saving. | 00:07:55 | |
| Nearly 2 million Can I? | 00:07:58 | |
| Just get a point of clarity on that. | 00:08:00 | |
| So did you use the bond parameters that was approved in April or? | 00:08:02 | |
| Did you use actual costs? That would be our. | 00:08:06 | |
| Peanuts I. | 00:08:09 | |
| I'm not sure what LRB used I I could. | 00:08:11 | |
| Probably find that out. | 00:08:14 | |
| But I I believe that this is what because they did the original work on the bond parameters. So I believe that they were just | 00:08:15 | |
| using that as saying. Here's an example of what you could say. | 00:08:19 | |
| Right. | 00:08:23 | |
| So we think additional office space. So there is an office being built off of Geneva Road right here. | 00:08:25 | |
| So we looked at what would it look like to lease that out? | 00:08:31 | |
| And working with RB, they said that you for commercial lease like this year a minimum seven-year contract you would have to do a | 00:08:34 | |
| tenant improvement, meaning we're just leasing the shell we need to come in and put. | 00:08:40 | |
| All the flooring lighting. | 00:08:46 | |
| Fixtures, furniture, everything in there. | 00:08:47 | |
| So that would have a pretty high cost and we could negotiate that in the least, but essentially. | 00:08:50 | |
| We're at just under 3,000,000 for seven years to to do that. | 00:08:54 | |
| We'd be able to save just about a million, a little over 1,000,000 in our. | 00:08:57 | |
| Escalation costs, because we're now seven years would be 2.7 million, showing that our total savings minus escalation is -1.5 | 00:09:01 | |
| million. So essentially it's going to cost us quite a bit. | 00:09:06 | |
| Save that option. | 00:09:11 | |
| So looking at the long term scenarios. | 00:09:15 | |
| Quite a bit longer, extensive list and the. | 00:09:17 | |
| Three that the focus group chose was a new build on Gaming Park or the existing City Hall site here. | 00:09:21 | |
| And the future side I. | 00:09:26 | |
| Entitle that simple City Hall just so I have that. | 00:09:28 | |
| A public private partnership with a developer still working with with a developer to for them to finance the building. And we do | 00:09:31 | |
| at least own or something. And then the last one is, is the Vineyard Center that we've kind of gone over before at City Council. | 00:09:37 | |
| So to break those up here I have the city simple City Hall. | 00:09:43 | |
| 25,000 square foot building at Gammon Park or here. | 00:09:47 | |
| At City Hall site. | 00:09:50 | |
| And we're looking at just over $12 million for that. | 00:09:51 | |
| The municipal campus this is an idea that some members of the. | 00:09:54 | |
| Focus group had that said, OK, well we do want to. | 00:09:57 | |
| To have Ave. City Hall, we want to have a rec center, we want to have a heritage center, we want to have all these things. | 00:09:59 | |
| What would it look like to kind of have? | 00:10:05 | |
| Our dream building, right? | 00:10:06 | |
| So you can see that $58 million there pretty. | 00:10:08 | |
| Pretty expensive. | 00:10:11 | |
| And then the Vineyard center there, it's a 65,000 square foot building. | 00:10:13 | |
| In the Utah City development, 3 1/2 stories with MAG occupying one floor and it would be land that is owned by the city. | 00:10:16 | |
| Our total cost. | 00:10:23 | |
| Was just about 31 million Max portion, about 10 in vineyards. | 00:10:24 | |
| Potentially 21 million. | 00:10:29 | |
| And down at the bottom I want to know the. | 00:10:31 | |
| LRB analyzed the private. | 00:10:33 | |
| Public partnership and they pretty much said that there would be no cost savings or advantage to the city to do that. So they kind | 00:10:35 | |
| of ruled that out. | 00:10:38 | |
| OK, umm. | 00:10:44 | |
| So moving on to finance, we then went with. | 00:10:46 | |
| To the focus group and said here's the different. | 00:10:48 | |
| Methods that you can finance a building, right? You have general application bonds, which is property tax. You have sales tax | 00:10:50 | |
| revenue bonds. | 00:10:53 | |
| You have cash savings, right? | 00:10:56 | |
| And so LRB did an analysis of just sales tax revenue because that was the original bond parameters that passed. So they said, OK, | 00:10:59 | |
| if we if we kept that method, what, what would that look like on existing city finances? | 00:11:04 | |
| And so they they used a very conservative projected tax revenue growth rate. | 00:11:10 | |
| Of 4% for the next I think four years 2.5. | 00:11:14 | |
| 5% after that and one. | 00:11:17 | |
| Percent beyond that showing a very, very conservative growth. | 00:11:19 | |
| And the key findings from that, that show that all scenarios except for that municipal campus, that very large building on Gem | 00:11:23 | |
| Park. | 00:11:26 | |
| We would have sufficient sales tax to cover. | 00:11:30 | |
| The cost of the building, the cost of the bond, as well as. | 00:11:32 | |
| The existing operating costs of the city. | 00:11:35 | |
| And I do want to just make sure that we know that the property taxes are never. | 00:11:38 | |
| In any of these calculations either? | 00:11:41 | |
| We aren't considering those. | 00:11:44 | |
| OK. | 00:11:46 | |
| So yeah, here I have those broken down here and I kind of have the pros and cons of each of these different options here. | 00:11:48 | |
| With the. | 00:11:53 | |
| The sales tax revenue bond, it doesn't require a public vote. It's just a vote by the City Council to do that and one of the. | 00:11:54 | |
| Biggest benefits to that is allows for me to get. | 00:12:01 | |
| Construction, as I mentioned, if we're trying to avoid escalation costs every year, we wait. | 00:12:03 | |
| That's 5.2% more expensive. | 00:12:07 | |
| And so by bonding you are able to get an immediate. | 00:12:09 | |
| Building which the benefit to that is the existing residents of our community are able to use that service right if we say we want | 00:12:12 | |
| to save our money for 10/15/20 years. | 00:12:17 | |
| We are now taxing the existing residents of Vineyard. | 00:12:22 | |
| For those 10/15/20 years for building the. | 00:12:25 | |
| They might not ever get to you. Utilize. | 00:12:27 | |
| Right. And so you can see that on the cash column there we I mentioned that the bottom it requires the taxation of the existing | 00:12:30 | |
| residents. | 00:12:33 | |
| And, and we just wanted to make sure that that was a pretty important point that the citizens who are paying for this building | 00:12:37 | |
| are. | 00:12:40 | |
| Able to use it essentially. | 00:12:43 | |
| OK. So that was the last of the focus group was talking about finance. After that, we sent out a survey to the focus group | 00:12:47 | |
| participants. There are 44 questions. | 00:12:52 | |
| We talked about programming, what you know, what preferences do they have when it comes to City Hall, what kind of amenities, | 00:12:57 | |
| different scenarios, whether it's Canon Park or the Utah City site. | 00:13:01 | |
| The different types of financing timing as well as communication. So you can see here I've broken down the results to very basic | 00:13:06 | |
| and I think I've sent the survey data to everybody on the council here as well as to the the people in the focus group. But you | 00:13:11 | |
| can see. | 00:13:15 | |
| That there's a majority that that chose the the Utah City site where the Vineyard Center building was going. | 00:13:19 | |
| Timing the The group did feel that it was important to to build it. | 00:13:26 | |
| Sooner than later. | 00:13:30 | |
| Financing there was a you know. | 00:13:31 | |
| Very much in favor of the sales tax revenue bond. | 00:13:33 | |
| And then most of them wanted a more modest building. They didn't necessarily want to see big lavish building with a lot of | 00:13:35 | |
| amenities. They wanted it. | 00:13:38 | |
| To be a little bit more simple. | 00:13:41 | |
| And then over there, I have broken down the temporary solutions. You can see there's kind of a mixed results on on what they | 00:13:43 | |
| support, you know, modular structures that was quite a bit cheaper and so there is a bit more support for that. | 00:13:48 | |
| But still. | 00:13:53 | |
| Majority does it do oppose those options. | 00:13:55 | |
| And this is my last slide, I believe. | 00:13:59 | |
| And this is just other information that I gleaned from the survey that I think is important to note. | 00:14:02 | |
| I talked a lot in the survey about communication preference, like what could the city do to better communicate? | 00:14:06 | |
| To the public, what what we're doing with the City Hall. | 00:14:11 | |
| And open houses and public meetings. I think every single person selected saying this is the best way to get information out. | 00:14:14 | |
| Partnerships. They all thought that having a partner like Mag would be very important to help offset our costs. | 00:14:20 | |
| Regarding the Utah City location. | 00:14:26 | |
| One of the benefits that a lot of people brought up is that by putting City Hall there, it is. | 00:14:29 | |
| One less apartment building that would be there. | 00:14:33 | |
| There was a lot of concern about having the Vineyard City Hall in Utah City that just a lot of people had some confusion about | 00:14:35 | |
| that. | 00:14:39 | |
| As well as the land donation details, They wanted to make sure that we weren't beholden to a landlord, that if the land was | 00:14:42 | |
| donated to us, it is, you know, our right to to do whatever with that building. Is that because of the name of the development? | 00:14:46 | |
| Correct. Yeah. | 00:14:50 | |
| Yeah. And then the the last. | 00:14:55 | |
| Kind of concerned that that stuck out is is that it is far, far from existing residents. | 00:14:57 | |
| Residents compared to Gammon Parker Existing site here. | 00:15:02 | |
| Gammon Park, the concerns there, removing these park space. So if we built the City Hall there, we'd have to. | 00:15:05 | |
| Build a pretty large parking lot with it. | 00:15:10 | |
| And so that would could remove quite a bit of park space. | 00:15:12 | |
| It would have pretty bad traffic impact on Holdaway Road and Center St. | 00:15:15 | |
| We wouldn't have a partnership. | 00:15:19 | |
| And then we'd have. | 00:15:21 | |
| Potentially we lose out on the community rec center space there. | 00:15:22 | |
| As we'd be taking up that space for the City Hall. | 00:15:26 | |
| Financing overall there there was quite a bit of concern about impact to the existing tax base. And so I think that's one thing | 00:15:29 | |
| that that we as a city could do is staff is to help better educate the public on what what are. | 00:15:35 | |
| Current tax base is and how a building like this would impact that whether. | 00:15:40 | |
| It you know how big of an impact that would be. | 00:15:44 | |
| And then the last would be timing. I did want to note that if, if we can, I get a point of clarity for the Council on that. | 00:15:47 | |
| When it says concerned about the impact of existing tax base, was it a concern about the education or did they understand the | 00:15:54 | |
| sales tax? | 00:15:59 | |
| Finances presented by LRB as you present so good, good question and and I think that's where the the the. | 00:16:03 | |
| Biggest, I guess, fear about sales tax revenue bond. | 00:16:10 | |
| Comes into play is if there's a downturn in the economy and our sales tax does dip lower. | 00:16:13 | |
| And we're using all those funds to pay for this building. | 00:16:17 | |
| Well, now how are we paying for these operating costs, right. So if. | 00:16:20 | |
| If worse comes to worse, we now have to do, we have to let employees go? Do we? | 00:16:24 | |
| Have, you know, worse communication as a city because we have fewer employees or whatever it may be? | 00:16:29 | |
| So there's that fear that that it could. | 00:16:33 | |
| One more question, in the financial assessment, you said they used the 4% as the Max. | 00:16:36 | |
| They discuss after the analysis that the. | 00:16:42 | |
| Last several years average was in the. | 00:16:46 | |
| Yeah. So it's really hard to use the past few years because it is everywhere, right. Well, it's there's some years it was like I | 00:16:50 | |
| want to say like 20 or 30% and then some years it drops down to like 2%. So you can't really say what are. | 00:16:56 | |
| Average was over the last few years just because. | 00:17:02 | |
| Of how we've grown as a city. So they use for us conservative right with the analysis so that at 1%. | 00:17:05 | |
| Pay over rate how much money would be yeah, Yep. So essentially what they did is is they showed what they they took a 30 year | 00:17:11 | |
| calendar essentially that says in 30 years this is what our. | 00:17:16 | |
| Our final. | 00:17:21 | |
| Income would be revenue, as the city would be. | 00:17:23 | |
| And here's our bond payment. And then it shows. | 00:17:25 | |
| You know the. | 00:17:28 | |
| The revenue collection minus the bond payment is how much we have leftover to operate and it showed that that except for the | 00:17:29 | |
| municipal campus. | 00:17:32 | |
| We would be OK. | 00:17:35 | |
| OK. And then yeah, timing, that was my last note here. | 00:17:37 | |
| Is that that one benefit? | 00:17:41 | |
| The focus group found is that. | 00:17:43 | |
| By building sooner, we'd then be able to turn this building over. | 00:17:45 | |
| To public safety, which is what it was originally. | 00:17:48 | |
| Built for as well as expanded library space which they are dying for more space as well, so you know there's another benefit | 00:17:51 | |
| there. | 00:17:54 | |
| It's found, so that's all I have. I do think it would be important to hear from members of the focus group if you want to invite | 00:17:58 | |
| them up. | 00:18:01 | |
| Yeah, absolutely. Whoever. | 00:18:04 | |
| How many people do we have from the focus group? | 00:18:07 | |
| Let's see, we've got. | 00:18:12 | |
| Four people. | 00:18:13 | |
| Well, come on up. | 00:18:15 | |
| Whoever wants to go first. | 00:18:17 | |
| We'd love to hear from you, OK? | 00:18:19 | |
| All right. Thank you very much. | 00:18:21 | |
| OK, my name is Daria Evans. I'm a vineyard. | 00:18:24 | |
| Residential in July. | 00:18:28 | |
| I was given the opportunity to be part of the Vineyard City. | 00:18:30 | |
| Growth focus group. Facility Growth focus group. | 00:18:37 | |
| This facility growth. | 00:18:41 | |
| Focus group would help. | 00:18:42 | |
| Guide how the city addresses space needs for administrative offices. | 00:18:43 | |
| We would do 4 things. We were to review existing city facilities. | 00:18:48 | |
| We. | 00:18:53 | |
| City finances related to facility growth. | 00:18:54 | |
| We would explore potential scenarios for new administrative space. | 00:18:58 | |
| And provide a formal recommendation to city staff and City Council. | 00:19:03 | |
| We were originally. | 00:19:08 | |
| Scheduled to meet on four dates, August 5th, twelve, 19th and 26th. | 00:19:09 | |
| Of course, there were scheduling conflicts with. | 00:19:14 | |
| Myself and LRB. | 00:19:17 | |
| And also cash. | 00:19:19 | |
| Was sick. | 00:19:20 | |
| And we had to. | 00:19:21 | |
| Council one meeting because it conflicted with City Council. | 00:19:23 | |
| And. | 00:19:27 | |
| I I personally met with cash on August 5th, the group on August 19th and cash again on September 10th. | 00:19:30 | |
| And as I review or look back on this project, I wish it was a more comprehensive study. | 00:19:38 | |
| I wish we could have looked at each site as a group. | 00:19:44 | |
| I wish that a public open house was held so that residents, citizens could know what the object objective. | 00:19:48 | |
| Of this project is. | 00:19:55 | |
| To find the best place for new administrative space. | 00:19:56 | |
| City Hall. | 00:20:00 | |
| I wish we could have put together. | 00:20:02 | |
| As a group. | 00:20:04 | |
| Could have met together as a group. Excuse me, after cash sent out the presentation and the financial information. | 00:20:05 | |
| We could have discussed more in depth and possibly agree on the best scenario for Vineyard City Hall. | 00:20:12 | |
| Finally, I'm greatly concerned how this new City Hall will be paid for. | 00:20:18 | |
| It has been said that payments will come from sales and franchise tax revenues. | 00:20:23 | |
| I believe that we need to have more businesses. | 00:20:29 | |
| Just like they discussed in the RDA meeting. | 00:20:31 | |
| Locate and vineyard that will be viable. | 00:20:34 | |
| We have had businesses close their doors after being in Vineyard a short time. | 00:20:36 | |
| We cannot forecast what our economy will be without having more business opportunities first. | 00:20:41 | |
| If businesses do. | 00:20:48 | |
| Do not locate here and our expenses exceed our revenues. | 00:20:49 | |
| The burden will be greater on Vineyard City residents. | 00:20:53 | |
| We also have a new school district coming in that will require more money from the taxpayer. | 00:20:58 | |
| This will be another burden that Vineyard City residents will have to bear. | 00:21:04 | |
| This is why. | 00:21:08 | |
| I'm going to tell you I voted for the City Hall to remain on this city property. | 00:21:09 | |
| It would be a complex of administrative services and public safety. | 00:21:14 | |
| I chose to save money and start in five to seven years. | 00:21:19 | |
| I believe death is *******. | 00:21:22 | |
| Thank you. | 00:21:24 | |
| OK. Thank you. | 00:21:27 | |
| Sure, I don't want to have long back and forth with this so we can get through it. | 00:21:29 | |
| For clarity, I'm not sorry. | 00:21:35 | |
| There was a few things that she wished we had done. We still could do those things right? Like we could have another meeting with | 00:21:38 | |
| the focus group. | 00:21:41 | |
| Sure. | 00:21:45 | |
| Like you'd be willing to attend and sure. | 00:21:46 | |
| That would do that OK. | 00:21:49 | |
| I I want to follow that way more. | 00:21:56 | |
| I made it to the last meeting, Full disclosure. | 00:21:57 | |
| I was able to read all the information what you want my name. | 00:22:02 | |
| Sorry, my name is Clayton Preet. | 00:22:05 | |
| I live in Vineyard, UT. | 00:22:06 | |
| Anyway, sorry. | 00:22:09 | |
| So I made it to the last meeting and we talked at length about the financials. | 00:22:12 | |
| And of course, I was hesitant as well, $35 million sounds like a ton of money. | 00:22:16 | |
| And then I started learning a little bit about MAG. | 00:22:20 | |
| And what they would bring to the table. | 00:22:23 | |
| And I was 100% in. | 00:22:25 | |
| And then we had an accountant at the last meeting. | 00:22:27 | |
| Who also did some findings that said that essentially the tax revenue from. | 00:22:30 | |
| Bella's exclusively. | 00:22:34 | |
| Would pay for our portion of this. | 00:22:37 | |
| So it made sense for me. | 00:22:39 | |
| And I voted for it to be at Utah City. I don't care that it's in Utah City. | 00:22:41 | |
| The name never bothered me. | 00:22:44 | |
| The biggest draw? | 00:22:46 | |
| Is MAG in my opinion. | 00:22:49 | |
| Growing up in the city of Orem. | 00:22:51 | |
| My neighborhood, very low income neighborhood. | 00:22:53 | |
| We had St. lights before everybody else. | 00:22:56 | |
| Our roads were always paved. | 00:22:58 | |
| And it wasn't until I was a little bit older that I found out that we had a member of City Council. | 00:23:00 | |
| In my neighborhood. | 00:23:04 | |
| He was on the parks committee for a lot of years off and on, on City Council. | 00:23:06 | |
| And it turned out that they kind of took care of their own. | 00:23:09 | |
| So that being said, we talked about. | 00:23:12 | |
| The problems of 8th N we talked about, the expansion issues, all of these things. | 00:23:14 | |
| The people that sign off on those things. | 00:23:18 | |
| Would be in that traffic with us every single day. | 00:23:21 | |
| And I don't know. | 00:23:24 | |
| I'm not the smartest guy in the world, but I would think that if I had to. | 00:23:26 | |
| Choice to choose where I was going to spend money. | 00:23:29 | |
| As a member of the mag, I would probably spend it on the things that affect me. | 00:23:31 | |
| So that's why I voted the way I voted. I was grateful. I'd be happy to go to more meetings and stuff too. I thought it was really | 00:23:35 | |
| cool. | 00:23:38 | |
| There was a lot of really great information. I do think we're paying those people by the hour, so I would want a little bit. | 00:23:41 | |
| Tighter meeting. | 00:23:47 | |
| The last one got a little wild, but yeah, it was cool. Otherwise, I appreciate the time. I appreciate the suggestion. | 00:23:48 | |
| I would say as far as communication is concerned. | 00:23:54 | |
| We have a problem with that, obviously. | 00:23:57 | |
| But I think us. | 00:24:00 | |
| You guys putting your best foot forward and as far as. | 00:24:01 | |
| Providing that information. | 00:24:04 | |
| City Council, specifically in your private Facebook feeds and things like that would be very beneficial. | 00:24:06 | |
| Because this information is out there, I just don't think anyone's accessing it. | 00:24:11 | |
| And if we can get some of the. | 00:24:14 | |
| You know more positives out that would help. | 00:24:16 | |
| Alleviate a lot of this concerns I think. | 00:24:18 | |
| So thanks. | 00:24:20 | |
| Thank you. | 00:24:21 | |
| Chris. | 00:24:23 | |
| I'm Chris Fox. I live in the Edgewater townhomes and I was also able to. | 00:24:26 | |
| Participate in the focus group, which I think was a really interesting and and I think it was a good idea. | 00:24:31 | |
| Cash has always been awesome to work with and everyone I've been on City Council has been awesome so. | 00:24:35 | |
| Kind of I'm. | 00:24:41 | |
| The one meeting you went to is the only one I didn't go to so. | 00:24:42 | |
| But yeah, it was. | 00:24:46 | |
| It was very interesting. I kind of wish it would have been maybe like live streamed or something because there was a lot of | 00:24:47 | |
| details that I think. | 00:24:50 | |
| A lot of residents would have. | 00:24:53 | |
| Been interested in. | 00:24:55 | |
| But at the same time, I think there's so much contention going on that maybe that's not a great idea. | 00:24:57 | |
| But I don't know. | 00:25:01 | |
| Anyways, my personal opinion was that. | 00:25:03 | |
| I've got a lot of I guess. | 00:25:05 | |
| Opinions about working with the developers that have been working in vineyards. | 00:25:07 | |
| For the last several years. | 00:25:11 | |
| Our community has a lot of issues because of those people. | 00:25:12 | |
| And so. | 00:25:16 | |
| Part I, I think the word was kind of thrown out like partnering, which is not technically partnering, but. | 00:25:18 | |
| As far as working with developers in Vineyard and having a City Hall, that's kind of. | 00:25:23 | |
| Work being given land. | 00:25:28 | |
| Which was kind of worked out in a deal. | 00:25:29 | |
| To me it just makes more sense. | 00:25:31 | |
| To have something in Gavin Park. | 00:25:34 | |
| And to be able to have something that is closer to the, I guess, heart of Vineyard currently. | 00:25:36 | |
| And to have something that. | 00:25:41 | |
| Is less. | 00:25:42 | |
| Part of a bigger structure and more just something that's dedicated to. | 00:25:44 | |
| To specifically Vineyard itself, so. | 00:25:47 | |
| I was still really glad to be part of it. | 00:25:51 | |
| Grateful for the opportunity and meeting everybody so. | 00:25:54 | |
| Yeah, that was just kind of my opinion on it and and I think there was a lot of confusion and as well as. | 00:25:56 | |
| Especially with how it's funded, right? | 00:26:02 | |
| Is $35 million everyone, it's gonna cost $35 million. | 00:26:04 | |
| I think some of the communication. | 00:26:09 | |
| Definitely could have been a little bit better around. | 00:26:11 | |
| How are we funding this right? | 00:26:13 | |
| And so. | 00:26:15 | |
| Yeah, I, I think. | 00:26:17 | |
| I'm not I, I think I'm kind of with the other people. Whereas, you know, we're not as worried about about. | 00:26:21 | |
| How much it costs As much as it? | 00:26:28 | |
| Or sorry, it's not. | 00:26:30 | |
| About the size of the bond. | 00:26:31 | |
| It's part about how much it costs and I think we all got. | 00:26:32 | |
| Kind of focused on. | 00:26:35 | |
| It's going to cost this much when it wasn't really going to, but at the same time. | 00:26:36 | |
| My personal opinion was let's do something small, let's fit the purpose of what we're doing. | 00:26:40 | |
| Maybe we do a library? | 00:26:45 | |
| I know that things were kind of thrown out that were probably like. | 00:26:46 | |
| Here's what we're not doing. Look how crazy this is, right $58,000,000? I don't think that was ever really on the table. | 00:26:49 | |
| But umm. | 00:26:55 | |
| Yeah, I think something smaller. | 00:26:56 | |
| $13 million I think was. | 00:26:57 | |
| One of the Gammon Park estimated costs I think would be really cool. | 00:26:59 | |
| But. | 00:27:03 | |
| I was clearly kind of. | 00:27:04 | |
| Outvoted in the final vote, so. | 00:27:06 | |
| Yeah, happy to work with everybody and and I appreciate your time. | 00:27:09 | |
| Thank you. Thank you for being there. | 00:27:11 | |
| Yeah, I don't want it back and forth, but if it's a point of clarity. | 00:27:14 | |
| Please not being in the meeting, you said. | 00:27:17 | |
| There was a lot of contention. What was? | 00:27:20 | |
| No, no, sorry. I mean online. | 00:27:22 | |
| There seems to be a lot of contention, so if it was live streamed and we have some sort of communication, I think that it would go | 00:27:24 | |
| off the rails relatively quickly. | 00:27:28 | |
| And then? | 00:27:31 | |
| Was there confusion that it was? | 00:27:35 | |
| I don't see anyone thinking that it was going to cost $35 million. I think the. | 00:27:39 | |
| Deal with that. We were bonding. | 00:27:43 | |
| For 35 minutes. | 00:27:45 | |
| Meaning we're giving a credit card. | 00:27:46 | |
| The cost was always 20 or something, you know, but. | 00:27:49 | |
| I mean you can get on Facebook right now and scroll about 3 seconds. So this is actually Chris. | 00:27:52 | |
| I am actually going to stop the back and forth here and if you want to learn more about the data you can meet with. | 00:27:58 | |
| Cash and learn, kind of. | 00:28:04 | |
| Where they had questions and kind of get deeper into the pamphlet that they were given. Thank you for your comment though. | 00:28:06 | |
| Come on up, Nathan. | 00:28:13 | |
| Hi, I'm Nathan Steele happy. | 00:28:18 | |
| Vineyard resident and happy member of this. | 00:28:20 | |
| This focus group that we had. | 00:28:25 | |
| I am very grateful I was able to attend every meeting and engage in every conversation. | 00:28:27 | |
| And discussion that we had. | 00:28:34 | |
| And the probably the overwhelming. | 00:28:36 | |
| And consistent response that we got from every meeting was a. | 00:28:42 | |
| Oh, because. | 00:28:45 | |
| That's typically what happens. | 00:28:47 | |
| When you have. | 00:28:49 | |
| Dialogue. | 00:28:50 | |
| When you have. | 00:28:51 | |
| Just conversations with your neighbors because oftentimes we go in. | 00:28:53 | |
| With tunnel vision of. | 00:28:58 | |
| This is what I'm either reading online or this is what just my friend group. | 00:29:00 | |
| Is talking about. | 00:29:05 | |
| And so then when I'm exposed to different ideas or different facts. | 00:29:06 | |
| It can make you go. | 00:29:10 | |
| Oh, and modify. | 00:29:11 | |
| The way that you're thinking, and I think that was the greatest benefit. | 00:29:14 | |
| Of uh. | 00:29:17 | |
| This focus group. | 00:29:18 | |
| At these meetings we discussed in detail. | 00:29:19 | |
| All of the different locations. | 00:29:22 | |
| We discussed in detail. | 00:29:24 | |
| The. | 00:29:26 | |
| Current. | 00:29:27 | |
| Financial status. | 00:29:28 | |
| As well as what all of those potential alternatives. | 00:29:30 | |
| Could be. | 00:29:33 | |
| What it could look like? | 00:29:34 | |
| As well as. | 00:29:36 | |
| What the need was today versus the need 10 years from now versus the need 20 years from now? | 00:29:37 | |
| We had those detailed conversations and were able to crystal ball it as best and as responsibly as we could. | 00:29:42 | |
| As a result of this, I myself. | 00:29:50 | |
| Felt like I learned something. | 00:29:53 | |
| And I learned. | 00:29:55 | |
| More umm. | 00:29:56 | |
| I was of the impression beforehand. | 00:29:57 | |
| That we need to make sure we have absolutely everything we could potentially dream of in this one building. | 00:29:59 | |
| I left this with a no. Maybe we could dial it back. | 00:30:05 | |
| I will say. | 00:30:09 | |
| That what opened my eye the most was. | 00:30:10 | |
| The financials that I believe cash had summarized up there. | 00:30:13 | |
| It was. | 00:30:17 | |
| Based off all of the different alternatives we looked at. | 00:30:18 | |
| In the city's best financial interest. | 00:30:21 | |
| To go with the vineyards. | 00:30:24 | |
| Center plan that it had originally planned. | 00:30:26 | |
| Could communication have been improved? Absolutely. | 00:30:29 | |
| That was the biggest lesson we learned on how we could have shared this information. | 00:30:33 | |
| With all of our neighbors. | 00:30:37 | |
| Absolutely should have been better. | 00:30:39 | |
| And hopefully we've learned those lessons so that for future projects. | 00:30:41 | |
| We can be better. | 00:30:45 | |
| I say we collectively as a community. | 00:30:46 | |
| Because I don't think it's just. | 00:30:49 | |
| City council's responsibility, Just Planning Commission's responsibility. | 00:30:51 | |
| Disclosure, I'm on the Planning Commission, nor do I feel like it's fully staff responsibility. | 00:30:55 | |
| I think it's all of our responsibility to be informed. | 00:31:00 | |
| And to talk more about what our city can be and what its current needs and future needs are. | 00:31:03 | |
| Now this sounds super. | 00:31:09 | |
| I have the microphone, so that's what I'm going to do. | 00:31:12 | |
| But I. | 00:31:15 | |
| Looking at all of that. | 00:31:16 | |
| Unfortunately, the delay that has occurred. | 00:31:19 | |
| Has likely cost. | 00:31:21 | |
| Couple $1,000,000. | 00:31:23 | |
| On Extra. | 00:31:25 | |
| Just development cost. | 00:31:27 | |
| I would hope. | 00:31:29 | |
| That we still. | 00:31:30 | |
| Save. | 00:31:33 | |
| This relationship with Mag so they can still be involved. | 00:31:34 | |
| Because that. | 00:31:37 | |
| Is several $1,000,000 that it would be a shame if that was lost. | 00:31:39 | |
| I hope. | 00:31:44 | |
| We can still have the same deal with the developers at the Utah City development. | 00:31:45 | |
| To have this still be on the table. | 00:31:50 | |
| Because getting land for free. | 00:31:52 | |
| That the city does not currently have control over. | 00:31:54 | |
| Is an enormous opportunity for our city. | 00:31:58 | |
| And to say no to it. | 00:32:01 | |
| Due to whatever past experiences may have occurred. | 00:32:03 | |
| Unfortunately. | 00:32:08 | |
| I apologize if these words seem rude. | 00:32:09 | |
| They I believe it's petty. | 00:32:12 | |
| And childish. | 00:32:14 | |
| I think there's an opportunity for us to be adults and make. | 00:32:16 | |
| Appropriate and responsible business decisions. | 00:32:20 | |
| For our community and for our future, and for our children's future. | 00:32:23 | |
| So with that. | 00:32:27 | |
| I was a strong. | 00:32:28 | |
| Advocate. | 00:32:31 | |
| For building in the Vineyard City. | 00:32:32 | |
| That building our Vineyard City Hall in the Vineyard Center location. | 00:32:34 | |
| Within the Utah City development. | 00:32:38 | |
| If we don't. | 00:32:40 | |
| And we build at Gammon Park. | 00:32:41 | |
| That means we're removing a part from our kids. | 00:32:43 | |
| And likely adding apartments to the Utah City development. | 00:32:47 | |
| I don't want to sacrifice parts. | 00:32:50 | |
| For apartments. | 00:32:52 | |
| I'm opposed to expanding here. | 00:32:54 | |
| Because a larger. | 00:32:57 | |
| City Hall. | 00:32:59 | |
| In this location. | 00:33:01 | |
| Though it could probably fit. | 00:33:02 | |
| Would likely just attract. | 00:33:04 | |
| More traffic. | 00:33:06 | |
| And more business operations? | 00:33:07 | |
| To a residential neighborhood. | 00:33:09 | |
| City Hall, the most common visitors. | 00:33:11 | |
| Aren't usually residents? | 00:33:14 | |
| Seriously, people getting. | 00:33:16 | |
| Building permits. | 00:33:17 | |
| And people meeting. | 00:33:19 | |
| With city officials. | 00:33:20 | |
| In order to conduct. | 00:33:21 | |
| Business. | 00:33:23 | |
| If it is a business, use. | 00:33:24 | |
| I believe it's most appropriate in a business. | 00:33:26 | |
| Zoned area. | 00:33:29 | |
| Which Utah city is? | 00:33:31 | |
| And then lastly. | 00:33:33 | |
| I care about our community. | 00:33:35 | |
| I care about having a good gathering space. | 00:33:36 | |
| In a library or a heritage center. | 00:33:39 | |
| That's totally appropriate for right here. | 00:33:42 | |
| I think that's absolutely a good fit for this location. | 00:33:44 | |
| Meaning our current City Hall location. | 00:33:48 | |
| That is appropriate for a residential neighborhood. | 00:33:51 | |
| With all of that being said, I just want to encourage the City Council. | 00:33:56 | |
| To please listen. | 00:34:00 | |
| To what your city staff has shared with you. | 00:34:02 | |
| Listen to what this focus group has recommended. | 00:34:04 | |
| And continue the dialog. | 00:34:07 | |
| But make a decision. | 00:34:10 | |
| That is best for the future. | 00:34:12 | |
| Thank you. Thank you so much. | 00:34:15 | |
| With that, I'm going to go ahead and wrap up this item. | 00:34:17 | |
| And we're going to move on to a. | 00:34:20 | |
| New things that. | 00:34:23 | |
| Came before this before I. | 00:34:26 | |
| Rearrange the schedule. Thank you all so much for coming for sharing. | 00:34:29 | |
| That information and for sharing your. | 00:34:33 | |
| Experience and the focus group and. | 00:34:35 | |
| Also, thank you so much for being part of that focus group and dedicating your time. | 00:34:37 | |
| If there are opportunities for more meetings. | 00:34:42 | |
| Will give you the heads up and let you know. So thank you so much. | 00:34:45 | |
| We are going to invite our Vineyard Academy. | 00:34:50 | |
| Graduates, come on up. | 00:34:55 | |
| And is Jenna here? | 00:34:57 | |
| Hey Cortana, why don't you come out then? | 00:34:58 | |
| Lay this out for us how this is going to happen and then. | 00:35:01 | |
| We will. | 00:35:04 | |
| Follow your lead. | 00:35:05 | |
| Yeah. And if you guys want to come up here so everyone can see you. | 00:35:09 | |
| All right, so we just finished our Vineyard Academy. | 00:35:16 | |
| Session of 2025 and I'm pleased to introduce the graduates of that. | 00:35:19 | |
| These graduates are a dedicated group of residents who committed to an in-depth. | 00:35:24 | |
| Eight week expiration of our city's functions, operations and services. | 00:35:28 | |
| So from late August to October, these individuals immerse themselves in city departments and initiatives, attending evening | 00:35:32 | |
| sessions. | 00:35:35 | |
| To gain hands on knowledge and engage with city staff. | 00:35:39 | |
| Graduates were also introduced to key city resources and programs, including the Vineyard. | 00:35:42 | |
| Children's Library. Vineyard Cares. | 00:35:46 | |
| And essential public safety services provided by our Sheriff's Office. | 00:35:48 | |
| Or on fire and public works. | 00:35:53 | |
| Through Vineyard Academy, graduates not only built a strong understanding of city operations, but also formed valuable connections | 00:35:56 | |
| with the teams who served in their daily. | 00:35:59 | |
| Their insightful feedback and active participation under score deep commitment to our communities, growth and development. | 00:36:03 | |
| So our graduates here, standing with me are David Larae. | 00:36:10 | |
| Jane Pierce. Chris McGrath. | 00:36:14 | |
| Stephen Moss and Samuel Brager. | 00:36:16 | |
| I recommend these graduates to be considered for future service opportunities within our cities, such as on boards, commissions | 00:36:19 | |
| and committees. | 00:36:22 | |
| For their unique perspectives and first hand knowledge will be an asset to Vineyards continued success. | 00:36:26 | |
| Wow, thank you so much. | 00:36:30 | |
| Do you guys want to come down? Yeah, we would love to get a picture with you. | 00:36:39 | |
| Do you want me to take? | 00:37:02 | |
| Yeah. | 00:37:13 | |
| 123. | 00:37:22 | |
| Perfect. Thank you. | 00:37:26 | |
| Cheering section. | 00:37:38 | |
| All right, we have. | 00:37:44 | |
| We have two proclamations. | 00:37:51 | |
| This week 1 is on Vineyard Kindness. As you know, we work with one kind act today. | 00:37:53 | |
| And you will be able to read that proclamation. | 00:37:59 | |
| Upstairs, where we'll post it on the wall. | 00:38:02 | |
| And then the next one is a recognition of our National First Responders Day. | 00:38:05 | |
| And I'm going to read this one. | 00:38:10 | |
| Whereas first responders, both career and volunteers, serve selflessly to ensure public safety and render aid to those in need. | 00:38:12 | |
| And whereas first responders risk their lives. | 00:38:20 | |
| And safety every day in the. | 00:38:23 | |
| Prevalence of their duties to protect the residents and visitors of Vineyard City. | 00:38:25 | |
| And whereas law enforcement officers. | 00:38:29 | |
| Firefighters Emergency Medical Service. | 00:38:32 | |
| Personnel, Emergency Management professionals, 911 dispatchers, Public works crews. | 00:38:34 | |
| And other members of the Public Safety Network work together. | 00:38:41 | |
| To protect and assist the public in times of. | 00:38:45 | |
| Crisis and whereas at a moment's notice, first responders stand ready to act. | 00:38:47 | |
| 24 hours a day. | 00:38:53 | |
| Seven days a week. | 00:38:54 | |
| Through the year and responding to natural disasters. | 00:38:55 | |
| Accidents, medical emergencies and other threats that endanger the community. | 00:38:59 | |
| And whereas these individuals undergo rigorous training. | 00:39:04 | |
| Maintaining specialized expertise. | 00:39:07 | |
| And make significant personal sacrifices to carry out their life saving. | 00:39:09 | |
| Responsibilities with professionalism and competition. | 00:39:14 | |
| Passion and whereas. | 00:39:16 | |
| Vineyard City recognized as the integral role that first responders play in the safety. | 00:39:18 | |
| Resilience and well-being of the community. | 00:39:24 | |
| And values the partnership among police. | 00:39:26 | |
| Fire, EMS and public works personnel. | 00:39:29 | |
| And where? | 00:39:32 | |
| City continues to demonstrate. | 00:39:33 | |
| Its commitment to public safety. | 00:39:35 | |
| Simulating to the milestone. | 00:39:37 | |
| Opening of the city's. | 00:39:39 | |
| First fire station, which will be opening in December. | 00:39:41 | |
| Fire Station 35 in 2025 strength, strengthening the city's capacity to respond to emergencies and protect its residents, and | 00:39:45 | |
| whereas National First Responders Day observed annually on October 28th. | 00:39:52 | |
| Provides an opportunity. | 00:39:58 | |
| To express gratitude for the dedication. | 00:40:00 | |
| Courage and service of all those who respond. | 00:40:03 | |
| In times of need. | 00:40:06 | |
| Now therefore be it resolved. | 00:40:07 | |
| The I Julie Foner, Mayor Vineyard. | 00:40:09 | |
| Utah do hereby proclaim October 28th. | 00:40:11 | |
| 2025. | 00:40:14 | |
| As first responders say and encourage the people of Vineyard to honor and thank the police officers, firefighters. | 00:40:16 | |
| EMS personnel. | 00:40:22 | |
| Public works professionals and all the first responders whose efforts keep vineyards safe and thriving. | 00:40:23 | |
| And witness thereof I hereunto set my hand and caused. | 00:40:29 | |
| The official seal of the City of Vineyard, UT to be affixed this 22nd day of October. | 00:40:33 | |
| 2025 please stand with me and applaud our. | 00:40:38 | |
| Those responders? | 00:40:42 | |
| I was thinking about it while this happens. Let me tell you about Lenny real quick. Lenny Lanes is the hospital president and some | 00:41:12 | |
| of you and I think. | 00:41:16 | |
| He was diagnosed with leukemia about a year ago. | 00:41:20 | |
| And he remained in his duties as hospital president. | 00:41:24 | |
| He's doing very well. | 00:41:28 | |
| It has some new treatments. It was quite aggressive. | 00:41:30 | |
| He still doesn't go around groups of people. He. | 00:41:33 | |
| And keeps that and his mask and everything. | 00:41:36 | |
| But with any luck. | 00:41:38 | |
| By December it shall be. | 00:41:40 | |
| Cleared and he'll be able to. | 00:41:42 | |
| Mixed with with people. | 00:41:44 | |
| In the new year, and he's missed. | 00:41:46 | |
| You know, mixing with a lot of the local. | 00:41:48 | |
| Leadership and what have you, but that's that's him. | 00:41:50 | |
| I'm still. | 00:41:52 | |
| Oh, we love them so when you see him tomahawk for all of us. | 00:41:54 | |
| All right, let's try this. | 00:41:57 | |
| Plan. Do you think we have 5 minutes that we could take? | 00:42:17 | |
| Frank, where we leave the table are you guys are getting situated? | 00:42:21 | |
| I'm running again, are you up? | 00:42:25 | |
| Are you? It looks like it's just. | 00:42:26 | |
| Oh, here we go. OK. | 00:42:29 | |
| All right, so how do I get it to? | 00:42:31 | |
| Go onto a screen. | 00:42:33 | |
| Share Probably. | 00:42:35 | |
| Hey, Eric, I've got. | 00:42:39 | |
| Oh well, there we go. | 00:42:43 | |
| Yes. | 00:42:51 | |
| Pop up that border, we'll start virtually until that thing gets completely clear that. | 00:42:53 | |
| Flashlight for once. | 00:43:03 | |
| Right here. | 00:43:26 | |
| OK. | 00:43:29 | |
| So if you click on it, I went back here. | 00:43:32 | |
| Just see what's available. | 00:43:35 | |
| And I'll drop the drop down. | 00:43:41 | |
| Cortana, are you? | 00:43:51 | |
| It's asking for a prosper. | 00:43:57 | |
| OK. | 00:44:07 | |
| You know I can just. | 00:44:38 | |
| I'll start talking to you about stuff and then we'll skip the first couple of slides. Is that OK? | 00:44:39 | |
| Pam, are we rolling where? | 00:44:43 | |
| OK. Is that all right? | 00:44:46 | |
| So just, I don't know, less than 10 minutes, I'll breeze through a bunch of things. | 00:44:50 | |
| Autumn Community Hospital has been there for. | 00:44:54 | |
| 40 odd years now 43 years I think it is. | 00:44:56 | |
| And I get to work for intermediate health doing community relations for ARM and for Spanish Fork and. | 00:44:58 | |
| Some other clinics and what have you around about. | 00:45:03 | |
| By way of boring numbers and statistics, Intermountain. | 00:45:07 | |
| Is in six states now. | 00:45:11 | |
| We have expanded into Nevada and Denver as well, which gives us 33 hospitals. | 00:45:13 | |
| And about 400 clinics. | 00:45:19 | |
| So it's a much bigger organization than it was. | 00:45:21 | |
| Even just a little while ago. | 00:45:25 | |
| There is a slide that shows a bunch of different awards and what have you. Healthcare has an awful lot of awards, by the way. | 00:45:28 | |
| There's all kinds of little bits and pieces and different organizations that. | 00:45:33 | |
| Rank Healthcare. | 00:45:37 | |
| Some of the. | 00:45:38 | |
| Bigger ones that we all like to mention are the the Fortune Magazine. | 00:45:40 | |
| Pink AI Award We. | 00:45:44 | |
| Intermountain is ranked the number one. | 00:45:46 | |
| Top large healthcare system in the nation. | 00:45:49 | |
| From them, and that's one of the big oh, that's great. | 00:45:52 | |
| Do I take it forward or do you want me? | 00:45:55 | |
| Yeah. | 00:45:59 | |
| My. | 00:46:01 | |
| Try that. | 00:46:06 | |
| Here's the question I always get asked you How many babies do we deliver? | 00:46:39 | |
| Every year for last year it was 770. | 00:46:43 | |
| And that's. | 00:46:47 | |
| Arm and people come from. | 00:46:48 | |
| I found ways away, but Vineyard, obviously. | 00:46:50 | |
| I can get you a breakdown if you want it, but that's that's the number for the hospital for 2025. | 00:46:54 | |
| When I got the figures I was going to see, but I'll just give you, is the amount of annual charity care that we give. | 00:46:59 | |
| Last year. | 00:47:04 | |
| Arum Community Hospital did $3.1 million of. | 00:47:05 | |
| Charity care. | 00:47:09 | |
| And a lot of people will be aware. | 00:47:10 | |
| Shall I try that? | 00:47:13 | |
| Oh, there you go. | 00:47:15 | |
| We skipped $3. Let's go back. Horrible. | 00:47:17 | |
| When you do that, are you guys reimbursed? | 00:47:19 | |
| With indigent care or is it that? | 00:47:22 | |
| There's, to be honest, it's a huge, great mishmash of a whole bunch of things. Yeah. So it includes people that walk in. | 00:47:24 | |
| And they need immediate care. We're not going to turn our way. We look after them. | 00:47:31 | |
| But it includes other things as well. If we do community work, if we send. | 00:47:36 | |
| Nurses to the Book of Loser, the handouts, thought my head. | 00:47:40 | |
| All of that sort of gets bundled in to what counts as community care if we allow. | 00:47:44 | |
| An organization like the Red Cross to use one of our classrooms that gets bundled into that as well. | 00:47:49 | |
| So that's that's what I'm doing is. | 00:47:53 | |
| OK. | 00:47:56 | |
| And on that basis, I'll mention to you the clinic. When I talk about having 400 clinics, we obviously opened one. | 00:48:00 | |
| Our newest, as far as I'm aware, I don't think there's been another one opened yet, is a Vineyard. | 00:48:06 | |
| Intermountain Clinic in Vineyard. | 00:48:11 | |
| And we had one practitioner. We've now got 2. We'll have three there. | 00:48:13 | |
| Within the next three months, I think. | 00:48:17 | |
| And they're. | 00:48:20 | |
| Rapidly signing people up. | 00:48:21 | |
| And they have their specialties, but they are also. | 00:48:22 | |
| Less than two miles away from a hospital, if there's ever a situation that. | 00:48:25 | |
| That needs that. | 00:48:29 | |
| Let's see what that is with that. There we go. That's the slide with numbers on I was talking to you about. | 00:48:32 | |
| Emergency visits, number of babies. | 00:48:37 | |
| I can't tell you the most popular baby name, but. | 00:48:39 | |
| There we go. This is the one of what I will mention at Visient in. | 00:48:43 | |
| The health services community, this is one of the big ones. This is for top performing hospitals. | 00:48:46 | |
| That report and there's about 1200 of them and Oram is ranked #1. | 00:48:53 | |
| In a Community Hospital. | 00:48:57 | |
| Category. | 00:48:59 | |
| Likelihood to recommend? | 00:49:03 | |
| RM ranks 4 out of the whole Intermountain system, which includes some fairly big hospitals. Utah Valley obviously is huge. Saint | 00:49:05 | |
| George. | 00:49:09 | |
| McKay Dee is a big one, and we're coming up for that Lenny's very proud about. | 00:49:15 | |
| Just a couple of recent things for you. | 00:49:19 | |
| And I guess I just. | 00:49:21 | |
| I'll cover those. Let's go with that. | 00:49:22 | |
| I'll mention just after this slide the US News and World Report that gave us a. | 00:49:24 | |
| A high performing. | 00:49:29 | |
| Maternity thing. | 00:49:30 | |
| And on that basis we opened this last year. One of our achievements is the way in and nurse midwives clinic. So we have a team of | 00:49:32 | |
| nurse midwives who are certified. | 00:49:37 | |
| There's been a trend that nationally actually in mothers that want to have low intervention. | 00:49:42 | |
| As long as it can be. | 00:49:47 | |
| Humber falls into that. | 00:49:49 | |
| But also going to a hospital and having a midwife rather than teams of doctors all over the place. | 00:49:50 | |
| And that's great. We're trying to accommodate that with what people want. At the same time, we're very aware. | 00:49:55 | |
| That, uh. | 00:50:00 | |
| If there's any kind of complication in a birth, you want the doctor there. | 00:50:01 | |
| And a hospital pretty quick and it happens and there's stories that. | 00:50:05 | |
| You know that we don't want to relate to. | 00:50:08 | |
| So this facility is designed. | 00:50:11 | |
| For low intervention birth to give them what they want, the tubs. | 00:50:13 | |
| Water, birth, that kind of a thing. | 00:50:17 | |
| And they're certified midwives, so they're qualified in what they do and they have access to. | 00:50:19 | |
| Critical and emergency. | 00:50:23 | |
| Doctors and equipment if they need it. | 00:50:26 | |
| That opened this last year. | 00:50:28 | |
| I'll mention Epic. | 00:50:30 | |
| Ethic is a piece of software which sounds incredibly boring. | 00:50:32 | |
| And it really is. | 00:50:35 | |
| But what this does for Intermountain? | 00:50:37 | |
| Epic Software replaced eight other pieces of software that we were using in the system. | 00:50:39 | |
| And we've taken 2 years to implement this to get it all prepped in it. | 00:50:45 | |
| All of our doctors and nurses had to go through. | 00:50:49 | |
| I don't know how many hundreds of hours of training for it. | 00:50:52 | |
| What it does is it standardizes workflows across the entire system, all the hospitals and all the clinics. | 00:50:54 | |
| And it. | 00:51:00 | |
| That is highly rated. It also gives us. | 00:51:02 | |
| About patients access to the app. | 00:51:05 | |
| They can manage appointments, pay their bills, get notifications, talk to their providers. It's a very cutting edge thing that | 00:51:07 | |
| went live. | 00:51:11 | |
| About six weeks ago. | 00:51:14 | |
| And it went very well. There were the obvious hiccups and things that needed to be ironed out. | 00:51:16 | |
| But it was a very smooth thing and that piece of software should last us for 1520 years before there any significant upgrades. | 00:51:22 | |
| In terms of growth? | 00:51:31 | |
| Future plans I will tell you. | 00:51:33 | |
| We've just built. | 00:51:35 | |
| Onto the hospital in new room for our. | 00:51:36 | |
| MRI machine. | 00:51:39 | |
| The great big doughnut thing, that. | 00:51:40 | |
| Fuses and throbs and we. | 00:51:42 | |
| They posted a little bit about it. | 00:51:44 | |
| I can't tell you how many millions of dollars it cost, but it is cutting edge and it's the newest in the system and that will go | 00:51:47 | |
| like we hoped before. | 00:51:50 | |
| Christmas, we're working out power on all that kind of a thing. | 00:51:53 | |
| And we're getting a purpose built helipad as well, which we do not currently have. | 00:51:57 | |
| Being a smaller hospital, we don't have. | 00:52:02 | |
| Patients come to us very often from life flight. It tends to be that we have a patient that needs lifting. | 00:52:04 | |
| Now, in fact, there was. | 00:52:10 | |
| There was a girl last week. | 00:52:12 | |
| Her sister made her come in because she was expecting, but she was. | 00:52:14 | |
| 20 I want to say to 24 weeks. | 00:52:19 | |
| And. | 00:52:22 | |
| We did the standard exams and called the hospital immediately and she was airlifted out and. | 00:52:23 | |
| Went to a bigger hospital, a trauma level hospital that. | 00:52:28 | |
| Treated her right and. | 00:52:31 | |
| And everybody's happy. | 00:52:33 | |
| But we didn't have an actual helipad, they had to land on the grass outside and that's what we've been doing, so we've got that | 00:52:34 | |
| coming in. | 00:52:36 | |
| So there's a couple of new things coming along. | 00:52:39 | |
| As well as. | 00:52:41 | |
| When we expand our room. | 00:52:43 | |
| A Da Vinci robot. | 00:52:44 | |
| Cylindrical robot. | 00:52:47 | |
| That's a big piece of equipment. We have to find its own special operating room. | 00:52:48 | |
| Get on the some moment to. | 00:52:53 | |
| And each one of those little needles costs 10 grand and they have to be changed out after every surgery, so it's not a cheap thing | 00:52:55 | |
| to run. | 00:52:59 | |
| But this is something which helps with. | 00:53:03 | |
| It definitely helps with gynecology procedures but also cardiac. | 00:53:06 | |
| Valve procedures and that kind of a thing. | 00:53:13 | |
| There's 3 or 4 around the intermountain system. There's one down in Spanish Fork and Orem is getting its. | 00:53:15 | |
| Within the next six months or so, so we'll. | 00:53:21 | |
| We'll buy a ribbon and cut it, and you can all come and have a muffin or something when we celebrate having that as well. | 00:53:24 | |
| The only other thing I really want to mention to you is our commitment to community involvement. | 00:53:31 | |
| The The Family Health Festival has been held on the Orem Hospital campus for nine years now. | 00:53:36 | |
| And this year we invited. | 00:53:43 | |
| Some Vineyard representation. Who were there? | 00:53:46 | |
| And I hope it was good for them. | 00:53:49 | |
| We give out pumpkins, we give out grocery vouchers. | 00:53:52 | |
| A lot of low income families come and attend and they learn about the various things that are available to them. | 00:53:55 | |
| From city services. | 00:54:01 | |
| But also from the nonprofit organizations and also from Intermountain. | 00:54:03 | |
| And next year will be the 10th I think we get. | 00:54:06 | |
| Let's see, it's about 1500 adults and they all bring their kids and their ponies to ride and, and that kind of thing as well. So | 00:54:10 | |
| that's. | 00:54:14 | |
| Um, in terms of events. | 00:54:18 | |
| In terms of what else goes on? | 00:54:22 | |
| That's a bigger event than anything that Utah Valley does, and I understand that because there are a huge hospital and they don't | 00:54:24 | |
| have the space when we do. | 00:54:27 | |
| But we're very proud of this event and the thousands of people that come every year and will be. | 00:54:30 | |
| What we give them. | 00:54:35 | |
| And then there's a couple of other bits and pieces as well. | 00:54:36 | |
| Parades that we walk in. | 00:54:40 | |
| If you recognize that one. | 00:54:42 | |
| That's our favorite, in fact. In fact, that's the only parade that I do at any of my hospitals because it's convenient to do that | 00:54:44 | |
| in Vineyard sub for Santa. | 00:54:47 | |
| And what have you. So there is just a real quick update. | 00:54:51 | |
| We are proud to serve. | 00:54:54 | |
| So happy that you mentioned all the EMS people earlier because obviously we work. | 00:54:56 | |
| Quite closely. | 00:55:00 | |
| And. | 00:55:01 | |
| We have my of M. We're grateful to serve you as a city. Thanks for. | 00:55:03 | |
| For all that you do. | 00:55:06 | |
| Look forward to working. | 00:55:07 | |
| With you more and we'll update you. | 00:55:09 | |
| Regularly. | 00:55:10 | |
| Thank you so much. | 00:55:11 | |
| Council if you have any questions. | 00:55:13 | |
| Or anything that you want to know. | 00:55:15 | |
| Now I'll just say I try to go to your hospital whenever I can. | 00:55:16 | |
| And for like blood work or any kind of imaging? | 00:55:20 | |
| Oh, that was. I'm glad you shared that. | 00:55:23 | |
| The one of the great things for me is I kind of don't want to see you where I work. | 00:55:25 | |
| You know, because if I see you there, something's going wrong and that's not what I like. But if it lab work, I get that. Yeah. | 00:55:29 | |
| Thank you. There we go. Thank you so much for coming and sharing with us. We really appreciate it. | 00:55:34 | |
| All right, everybody, we're going to go ahead and move into our work session. This is regarding our personal policy amendment to | 00:55:40 | |
| Title 16 reimbursable expenses and this has to do with our travel policy. | 00:55:45 | |
| Erica is going to lead this discussion and. | 00:55:52 | |
| Brett can give some insights on some things that were changing from the audit committee that he's sitting on. | 00:55:55 | |
| And we can. And Sarah of course, as well. | 00:56:01 | |
| And Eric, I'm going to turn that time to you too. | 00:56:04 | |
| Introduce this topic. | 00:56:07 | |
| Thank you. Thank you, Mayor. | 00:56:09 | |
| I'm just. | 00:56:11 | |
| Go through the bullet the main bullets of the. | 00:56:12 | |
| Travel policy. What I'll start with is that. | 00:56:15 | |
| Our old travel policy. | 00:56:18 | |
| When we got to looking at it looked like it needed a full overhaul. So if you look at the red line version, we've essentially red | 00:56:21 | |
| line. Well, we have red line the entire. | 00:56:24 | |
| A previous policy. | 00:56:28 | |
| And so the new trout. | 00:56:31 | |
| The new travel policy will include the following. | 00:56:32 | |
| And the purpose will be to establish procedures for the authorization and reimbursement of travel expenses for Vineyard City | 00:56:36 | |
| employees while conducting official city business. | 00:56:40 | |
| That includes authorized travel. | 00:56:46 | |
| With city vehicles. | 00:56:48 | |
| Travel within. | 00:56:51 | |
| The work day. | 00:56:53 | |
| That don't include an overnight stay. | 00:56:54 | |
| Overnight travel. | 00:56:57 | |
| That does include. | 00:56:59 | |
| Accommodations. | 00:57:01 | |
| Travel within Utah County. | 00:57:03 | |
| Travel outside of Utah County. | 00:57:05 | |
| Specific travel approvals. | 00:57:09 | |
| And those those are. | 00:57:13 | |
| You know at the different those different levels so within this within the county same day. | 00:57:15 | |
| Doesn't require specific. | 00:57:20 | |
| Approval. | 00:57:22 | |
| Outside Utah County same day would require department head. | 00:57:23 | |
| Approval outside Utah County overnight. | 00:57:27 | |
| Requires department head or city manager approval for. | 00:57:30 | |
| The department heads themselves. | 00:57:34 | |
| Interstate Travel. | 00:57:36 | |
| Would require. | 00:57:38 | |
| Similar approvals, plus if it's the city manager, that city manager would need to get approval through the. | 00:57:40 | |
| Mayor and lastly, international travel would require. | 00:57:45 | |
| Is discouraged and would require. | 00:57:50 | |
| City Council approval. | 00:57:53 | |
| We then go into. | 00:57:55 | |
| Some incidental uses of city vehicles, identifying some of the permitted uses. Some prohibited uses. | 00:57:56 | |
| And then the needed documentation. | 00:58:04 | |
| For that type of. | 00:58:06 | |
| Youth, we go into the travel arrangements. | 00:58:08 | |
| Other than using a city per. | 00:58:13 | |
| A city or personal vehicle. | 00:58:15 | |
| So that would include the trans. | 00:58:18 | |
| Transportation type so. | 00:58:20 | |
| Air travel, ride share services, rental vehicles. | 00:58:23 | |
| It goes over the lodging stipulations. | 00:58:27 | |
| How lodging is? | 00:58:30 | |
| Found and. | 00:58:32 | |
| Goes into kind of details of. | 00:58:34 | |
| Looking for cost effective. | 00:58:36 | |
| Accommodations. | 00:58:37 | |
| Goes over how registration and other fees. | 00:58:40 | |
| Are paid for and approved. | 00:58:43 | |
| It also goes into the reimbursement, so. | 00:58:50 | |
| For staff that are out. | 00:58:52 | |
| Traveling, how fuel is reimbursed, meals and incidental expenses. | 00:58:54 | |
| And then describe the. | 00:58:59 | |
| The various types of documentation that are needed to. | 00:59:02 | |
| Approve that. | 00:59:04 | |
| And then it includes some additional guidelines for someone off type. | 00:59:06 | |
| Occasions that might occur. | 00:59:10 | |
| I would say All in all. | 00:59:12 | |
| It is a much more thorough policy to. | 00:59:13 | |
| Really kind of bring in what? | 00:59:16 | |
| What we see Vineyard staff. | 00:59:18 | |
| Doing on a. | 00:59:20 | |
| On a day-to-day basis. | 00:59:21 | |
| And provides a much easier way for us to track. | 00:59:23 | |
| That type of. | 00:59:27 | |
| Any type of travel. | 00:59:29 | |
| And I'll let. | 00:59:31 | |
| Brett, maybe talk a little bit about? | 00:59:32 | |
| The uh. | 00:59:34 | |
| The audit side of it that let how kind of helped us form this. | 00:59:35 | |
| So yeah, the. | 00:59:41 | |
| A couple of the things that Mister Harding. | 00:59:42 | |
| Came up with when he was, he was looking through this. | 00:59:45 | |
| For for starters, he. | 00:59:49 | |
| Didn't come across anything that. | 00:59:51 | |
| Was any kind of indication of malicious intent? | 00:59:55 | |
| But what he did see was. | 01:00:00 | |
| Lacks not lacks controls, but controls that needed some some improvement. So so the discipline in maintaining the those controls. | 01:00:06 | |
| And, you know, he also noted this is just as a general pattern that that he's seen. | 01:00:16 | |
| That some of the things that he found in the first year. | 01:00:22 | |
| And he didn't find nearly as much of in the second year that he was looking at, which is an indication that. | 01:00:25 | |
| That the the city is improving already. | 01:00:33 | |
| Even before the audit was getting underway. | 01:00:36 | |
| A couple of the things that that he pointed out when it comes specifically to. | 01:00:41 | |
| Travel that I that I think are covered in some of this. | 01:00:46 | |
| Are that we should have a dedicated form for for travel that there should be. | 01:00:50 | |
| Signature approval for. | 01:00:58 | |
| For certain kinds of travel. | 01:01:01 | |
| That. | 01:01:02 | |
| There there could be a. | 01:01:04 | |
| Break point for. | 01:01:06 | |
| In escalation where you need 2 signatures. | 01:01:09 | |
| One so. So that's the generalized nature of. | 01:01:11 | |
| The recommendations that he's made to date. | 01:01:16 | |
| Part of that. | 01:01:20 | |
| Is. | 01:01:21 | |
| Where did that note go? | 01:01:26 | |
| Oh yes, the one of the things that he was noting is that. | 01:01:30 | |
| He didn't see anything that he wouldn't expect for a city that's growing the way that Vinny's been drawing. | 01:01:34 | |
| So so the the fact that. | 01:01:38 | |
| The the controls that were in place were. | 01:01:41 | |
| Not necessarily enforce the way that we would want. | 01:01:45 | |
| Was not surprising, but again, he didn't see anything malicious at all. | 01:01:47 | |
| And and then had some great recommendations that are prompting the work session and revision of the policy. So so I think. | 01:01:50 | |
| We're getting exactly what we want out of having that. | 01:01:58 | |
| That review? | 01:02:02 | |
| And with that I I. | 01:02:03 | |
| Do you think it's? | 01:02:05 | |
| For us to have. | 01:02:07 | |
| Some review of the. | 01:02:09 | |
| Draft in some commentary on whether or not. | 01:02:10 | |
| You know if there are items that we. | 01:02:14 | |
| They feel like we need to add to it. | 01:02:16 | |
| Anything that we we think maybe is overstated. | 01:02:19 | |
| So that's a. | 01:02:23 | |
| That's a conversation that I think we should continue to have. | 01:02:24 | |
| I love the review of this where you guys pulled up how we were. | 01:02:26 | |
| Writing checks. | 01:02:33 | |
| But we don't actually write checks. We often pay with credit cards and so to be able to fix things like that. | 01:02:34 | |
| I do have a quick question. | 01:02:39 | |
| So all of it seems pretty. | 01:02:41 | |
| Standard. But when we talk about travel. | 01:02:43 | |
| And I know there's controversy, so I'm going to try to limit the back and forth on this, but just when we make policy, I'm just | 01:02:47 | |
| curious where we say we're going to discourage international travel. | 01:02:51 | |
| We have sent our employees on one. | 01:02:57 | |
| International trip. | 01:02:59 | |
| And when we talk about this. | 01:03:01 | |
| The return of investment. | 01:03:03 | |
| Is quite extreme. | 01:03:05 | |
| I mean. | 01:03:06 | |
| We spend a couple $1000 and we send our employees somewhere where then. | 01:03:08 | |
| Vineyard in the ability to bring in. | 01:03:13 | |
| And work with people throughout this journey. | 01:03:16 | |
| Institutions. | 01:03:20 | |
| That will change the economic face of Vineyard and. | 01:03:22 | |
| We keep talking about our sales tax revenue. We keep talking about offsetting the burden of. | 01:03:26 | |
| Property tax with business tax. | 01:03:32 | |
| We keep talking about the driving focus of economic development. | 01:03:35 | |
| I'm watching the campaigns as they talk about wanting to be. | 01:03:39 | |
| Fiscally conservative and reduced taxes, but we're extremely streamlined in our budget and one of the only things that we can do | 01:03:43 | |
| is invite economic development. | 01:03:47 | |
| And then just from this one visit. | 01:03:52 | |
| We had an extraordinary opportunity that opened multiple conversations where we became. | 01:03:54 | |
| A national. | 01:04:01 | |
| Medical Center. | 01:04:04 | |
| For not only facilities. | 01:04:06 | |
| But educational? | 01:04:09 | |
| Collaborations across. | 01:04:10 | |
| State it's unique. | 01:04:12 | |
| As rare we became. | 01:04:14 | |
| A poised position not only in Utah, which is pretty incredible for. | 01:04:17 | |
| Aerospace and defense. | 01:04:21 | |
| But across the nation. | 01:04:22 | |
| And it's all over. | 01:04:24 | |
| That's showing that we are. | 01:04:26 | |
| Ascribe this because of. | 01:04:28 | |
| Of these coordinations and this particularly going and networking, we became the top. | 01:04:30 | |
| Location. | 01:04:37 | |
| For an Innovation Center, despite the entire state going through and trying to put. | 01:04:38 | |
| Funding and multiple. | 01:04:43 | |
| Whole regional developments around the state. | 01:04:45 | |
| Vineyards downtown. | 01:04:47 | |
| Became the front runner. | 01:04:49 | |
| For these things and. | 01:04:51 | |
| I don't care. | 01:04:53 | |
| If we never go on another international trip. | 01:04:55 | |
| That is not what's important to Vineyard. | 01:04:58 | |
| It's not about traveling, but what is important is when there is an offer. | 01:05:01 | |
| Opportunity to advance. | 01:05:05 | |
| The things that are critical. | 01:05:07 | |
| To this city that do the things that everybody is saying that they want to occur. | 01:05:08 | |
| Why would we limit ourselves? | 01:05:14 | |
| Because we don't understand it when. | 01:05:16 | |
| And multiple meetings. | 01:05:19 | |
| From 24. | 01:05:21 | |
| To 25. | 01:05:22 | |
| It has been shown time and time again. | 01:05:23 | |
| The return of investment. | 01:05:26 | |
| Now system projected market. | 01:05:28 | |
| But an actual? | 01:05:31 | |
| Projected returns of the landed economic opportunities that have found. | 01:05:32 | |
| Homes and vineyards. | 01:05:37 | |
| I know that was a little bit of a monologue, but I'm curious as to why we would include that in our travel policy now if we're | 01:05:40 | |
| just discouraging it to say, hey, be thoughtful. | 01:05:44 | |
| OK, I'm OK with that. | 01:05:49 | |
| But if we're just saying, hey, we don't ever want to send people there because we're afraid, we're doing government waste. | 01:05:51 | |
| Well, let's consider what the return of investment. | 01:05:57 | |
| On anything that we do. | 01:05:59 | |
| OK, that's my only comment on that policy. | 01:06:02 | |
| Yeah, and that's the sort of thing that we could edit that word out. | 01:06:04 | |
| Because ultimately. | 01:06:08 | |
| The fact that it's bringing it to the council. | 01:06:09 | |
| And the Council is is largely. | 01:06:12 | |
| The body that. | 01:06:15 | |
| Can create a vision for the city. | 01:06:16 | |
| And when they see opportunities for. | 01:06:19 | |
| A partnership. | 01:06:22 | |
| That might require that. | 01:06:23 | |
| It would be that exception and and would be. | 01:06:24 | |
| Definitely driven by the council of the body, so. | 01:06:28 | |
| We could eliminate the word. | 01:06:31 | |
| And uh. | 01:06:32 | |
| And leave it up to council to explore those options throughout the future, even if you said scrutinize it. | 01:06:33 | |
| We're government, government ways. | 01:06:38 | |
| I would be happy with that. | 01:06:41 | |
| Compare it. | 01:06:42 | |
| To the ROI that is going to bring in. | 01:06:43 | |
| You know, truly sit there and evaluate it. | 01:06:46 | |
| I think that is a remarkable opportunity for. | 01:06:48 | |
| Making sure our dollars are spent fiscally. | 01:06:51 | |
| And a fiscally conservative way. | 01:06:55 | |
| So one that I would. | 01:06:57 | |
| Note on this, I know where a work session, so should we. | 01:07:01 | |
| We should all just be like. | 01:07:04 | |
| Saying our opinions right and. | 01:07:05 | |
| You can talk. You don't talk enough. Come on now. | 01:07:10 | |
| Well, I noticed in there we've got all of our approval required. | 01:07:12 | |
| Items based on. | 01:07:16 | |
| Distances I I feel like one of the recommendations should that that we should have in there and maybe this is on the. | 01:07:18 | |
| On the form, which is not included here and I think we should review as well. | 01:07:24 | |
| Is that we ought to have breakpoints based on on costs. | 01:07:29 | |
| And I think that plays into the same. | 01:07:32 | |
| Thing with travel because. | 01:07:35 | |
| That the reality is you could have international travel that's cheaper than going to New York. | 01:07:37 | |
| And so I feel like, yes, that that kind of boundary and distance stuff, I think it's important and it needs, needs to stay there. | 01:07:46 | |
| But I think we also need some some items in here with some. | 01:07:53 | |
| Monetary breakpoints. | 01:07:57 | |
| Say if if a projected travel cost is going to is going to go over a certain amount that maybe that needs to come to council | 01:07:59 | |
| regardless. | 01:08:02 | |
| And I don't have a specific number in. | 01:08:06 | |
| In mind. | 01:08:09 | |
| I just think that's and I would actually be interested to hear what the other. | 01:08:10 | |
| Council members in. | 01:08:14 | |
| Staff think, think about that and where that where that might be. | 01:08:16 | |
| And but I but I think it's kind of a. | 01:08:19 | |
| A critical item because if we're talking about travel policies, it's not just where, it's also how much. | 01:08:22 | |
| All right. Thank you. | 01:08:29 | |
| Did you see the part where it talked about if? | 01:08:30 | |
| If staff wants to stay in a more expensive hotel, they. | 01:08:33 | |
| They ought to pay the difference. | 01:08:36 | |
| You want something more than that? | 01:08:37 | |
| Yeah. I'm, I'm thinking like if OK, if we've got travel to a. | 01:08:39 | |
| Conference and. | 01:08:45 | |
| That conference is being held at. | 01:08:47 | |
| Disney World. | 01:08:50 | |
| I'm making stuff up. I know Disney World hosts a lot of conferences. I don't know if any city conferences are there. | 01:08:51 | |
| You know, making up a scenario for the. | 01:08:56 | |
| To illustrate the point. | 01:08:58 | |
| And that's going to cost. | 01:09:02 | |
| You know $4000. | 01:09:04 | |
| Yeah, I'm just making up a number. | 01:09:07 | |
| That there there should be some. | 01:09:10 | |
| Policy that says OK. | 01:09:13 | |
| At $3000. | 01:09:15 | |
| It's got to go to council. | 01:09:17 | |
| And you know, or at. | 01:09:20 | |
| $2000 It needs 2 signatures and not one. | 01:09:22 | |
| So, so that's that's kind of the area that I'm. | 01:09:27 | |
| That I'm thinking about. | 01:09:29 | |
| So it's less about. | 01:09:30 | |
| Knowing what can be reimbursed and who's paying the difference and more about, OK, we're going to have this expenditure. | 01:09:33 | |
| How is it? | 01:09:41 | |
| At different amounts, how is that actually getting approved right so? | 01:09:42 | |
| I don't want to come to council and have. | 01:09:46 | |
| 40 things that we've got to. | 01:09:48 | |
| Approved. Like that's not where I want to go. | 01:09:50 | |
| But at the same time. | 01:09:54 | |
| A part of our job is oversight. We're supposed to be watching this kind of stuff. | 01:09:56 | |
| And if there's some monetary breakpoint that we could? | 01:10:00 | |
| Say, all right, yes, there's the items in here that say you've got to have a department header. | 01:10:04 | |
| Approval and OK, well it got to this amount now we need department head and. | 01:10:09 | |
| In in city manager. | 01:10:15 | |
| You know, or, and then it gets to this amount and OK, well, that's big enough that we've got to take this to City Council because | 01:10:18 | |
| that's a because that's a big number. | 01:10:21 | |
| I think it's clear you guys can work on that. | 01:10:26 | |
| OK, Marty and Jake. | 01:10:28 | |
| I would just commend Council. | 01:10:31 | |
| And Brett for? | 01:10:34 | |
| Yeah, this is wonderful. This is working together and you deserve a lot of credit. | 01:10:36 | |
| And I agree, throwing out the entire thing and redoing the whole thing is a huge step. | 01:10:41 | |
| And from kind of on the minority stand. | 01:10:48 | |
| Point. You know, you guys know this, all the tattle telling a lot of times comes to me right? | 01:10:51 | |
| And so getting. | 01:10:56 | |
| Pictures of where we're at in Disneyland or Vegas. | 01:10:59 | |
| And then looking at the old policy, it's like, well, it's not really defined and this is a much better defined. | 01:11:02 | |
| What they can and cannot do. | 01:11:08 | |
| And and so and the other thing I want to say is this. | 01:11:10 | |
| Nobody would ever get in trouble. | 01:11:14 | |
| They're in Disneyland or Vegas and there's no policy. | 01:11:17 | |
| There's no way they would get in trouble because there was no policy. And I agree with what Brett said, like there's no malicious | 01:11:20 | |
| intent or anything like that. | 01:11:23 | |
| And I don't know if. | 01:11:27 | |
| The citizens reporting it. | 01:11:28 | |
| Are looking for that, they're just concerned about their money and so looking into it isn't mean it's a. | 01:11:30 | |
| You know you're going to destroy someone's life or anything. You're just. | 01:11:36 | |
| That frustration, there's sometimes frustration, especially if you're paying. | 01:11:40 | |
| You know the taxes that we pay. | 01:11:44 | |
| So I think this is a really good step in the right direction and showing that we work together. | 01:11:45 | |
| And yeah, this is a business session. | 01:11:50 | |
| We didn't. | 01:11:54 | |
| That we get 2 weeks to look through this and I'll promise to be prepared with the needed adjustments. | 01:11:54 | |
| OK. Thank you, Jake. | 01:12:00 | |
| I would encourage the full Council that if you are receiving any. | 01:12:01 | |
| Images. | 01:12:06 | |
| Pictures allocations of people misusing. | 01:12:07 | |
| Travel that you. | 01:12:12 | |
| Need to present that evidence and information to our team. We can't really tolerate that while. | 01:12:14 | |
| We are upgrading and changing and enhancing our travel. We do have to be very. | 01:12:21 | |
| Aware of our travel policy as it is now, and we have to. | 01:12:26 | |
| Be thoughtful of. | 01:12:30 | |
| Where our cars are, where our fuel is being spent, where our tax dollars are being spent. And it's it's very, very important. | 01:12:31 | |
| That that information comes to. | 01:12:39 | |
| Our office and then it runs through the proper procedures. | 01:12:42 | |
| And. | 01:12:46 | |
| And help that person. | 01:12:48 | |
| Work within our current policies. | 01:12:51 | |
| It's very critical, Marty or Sarah, I forget who. | 01:12:54 | |
| Who just went, Sarah? Was it you? | 01:12:57 | |
| OK, Marty, your last and then I'm going to wrap up this item and. | 01:13:00 | |
| Council can work with staff on the continued discussion. | 01:13:03 | |
| I really like this. Well done. I think it's great. It's great feedback from our audit. | 01:13:09 | |
| And, umm. | 01:13:17 | |
| I definitely believe. | 01:13:19 | |
| I like. | 01:13:23 | |
| That any type of. | 01:13:23 | |
| I agree that international travel should. | 01:13:27 | |
| Be discouraged, but I would be comfortable saying scrutinized. | 01:13:30 | |
| I don't believe and I believe that it should be a council decision. | 01:13:35 | |
| To invest in that. | 01:13:40 | |
| I don't. | 01:13:41 | |
| I don't. | 01:13:42 | |
| I don't. | 01:13:43 | |
| I don't believe you're wrong when you say that there is. | 01:13:45 | |
| But there are benefits from. | 01:13:48 | |
| Those types of relationships. | 01:13:50 | |
| But I also believe that. | 01:13:52 | |
| There could be other creative ways to get benefits as well they don't include. | 01:13:53 | |
| Sorry, it's OK. | 01:13:59 | |
| Also. | 01:14:02 | |
| Jake, it would be really useful and I would really encourage you to share that evidence. | 01:14:03 | |
| Because I agree with Julie if there is. | 01:14:10 | |
| If there is. | 01:14:12 | |
| Evidence of an employee. | 01:14:13 | |
| Using their. | 01:14:15 | |
| Work vehicle for a personal trip to Disneyland. | 01:14:16 | |
| Then I would like to have follow up on that. I think that's. | 01:14:19 | |
| To just kind of casually mention that I think it's. | 01:14:23 | |
| Inappropriate, I think that we actually. | 01:14:25 | |
| Should see that evidence and actually follow through on. | 01:14:27 | |
| If there was someone that needed to. | 01:14:31 | |
| Maybe be better educated on their policies. | 01:14:33 | |
| I'm happy that we're not. We're not going to go back and forth. I'm not. We're. | 01:14:37 | |
| Say that and not allow that. No, we're not going to have a back and forth on that. We are going to focus on this particular item. | 01:14:40 | |
| I already made a statement to the full Council that this is. | 01:14:48 | |
| The appropriate process for how we need to put things if you have something. | 01:14:51 | |
| As a full council. | 01:14:55 | |
| We're going to send it to the right place. | 01:14:57 | |
| And you can start with Eric and he can run that to the right places. | 01:14:58 | |
| All right, with that, this is going to move us right into our consent items. | 01:15:02 | |
| Can I get an approval or would anybody like to discuss? | 01:15:06 | |
| The consent item. | 01:15:09 | |
| I move to approve the consent items as presented. | 01:15:13 | |
| All right. We have a first slide. Brett, can I get a second? | 01:15:16 | |
| 2nd. | 01:15:19 | |
| Second by Sarah, all in favor. | 01:15:20 | |
| Aye, any opposed? | 01:15:22 | |
| All right. That's going to move us into our equipments and removals. | 01:15:25 | |
| Let me. | 01:15:29 | |
| Let me work through this. | 01:15:31 | |
| A little bit, because it's a little bit complicated. | 01:15:33 | |
| So I'm going to state them all at the same time. | 01:15:36 | |
| And then we'll do. | 01:15:40 | |
| Valerie Nelson was recommended to us by the Youth Council to be their Youth Council Co advisor. | 01:15:43 | |
| I was able to speak with her. | 01:15:50 | |
| And she's very excited and they are very, very excited to have somebody. They went and found somebody because we weren't getting | 01:15:52 | |
| enough applications so. | 01:15:57 | |
| Thank you to Valerie for that. | 01:16:02 | |
| Mason. | 01:16:06 | |
| The library board recently went through a code that was approved by council and what it requires is a timeline adjustment, so I'm | 01:16:07 | |
| going to state the names. | 01:16:12 | |
| I am reappointing everybody to the board. | 01:16:18 | |
| With the new timelines. | 01:16:21 | |
| And potentially in two weeks I'll have to do 2. | 01:16:23 | |
| Adjustments to this, but today we will establish them so that they can meet as. | 01:16:26 | |
| Committee. | 01:16:31 | |
| Marianne Gu. | 01:16:32 | |
| Will be reappointed to have a term rollover in 2027. Christine Jeffs will be 2027. | 01:16:33 | |
| Julianne Tanner will be 2027. | 01:16:41 | |
| Sarah Cameron is for term. | 01:16:44 | |
| Diana Steele is 2027 and Jane Pierce is 2029. | 01:16:47 | |
| All right, that moves us to the Arts Commission. | 01:16:51 | |
| Recently, one of our seated members. | 01:16:55 | |
| Was resigned and so we have. | 01:16:57 | |
| Daniel George, our alternate that will now be seated. | 01:17:01 | |
| And those are the. | 01:17:05 | |
| Appointments. | 01:17:07 | |
| Can I get a motion of support? | 01:17:08 | |
| I move to accept the mayors appointments as presented. | 01:17:16 | |
| All right, can I get a second? | 01:17:18 | |
| 2nd. | 01:17:20 | |
| We have a first by Marty, a second by Sarah. | 01:17:21 | |
| Do we need to make a comment? | 01:17:23 | |
| Do you have appointment? I was not told of any appointments or given the opportunity to interview them. | 01:17:25 | |
| So I just want that on the record before the vote. | 01:17:32 | |
| All right. Thank you. | 01:17:34 | |
| All in favor. | 01:17:36 | |
| Aye, aye. | 01:17:37 | |
| Any opposed? | 01:17:39 | |
| I think. | 01:17:42 | |
| No. OK. Thank you. | 01:17:44 | |
| All right, we'll go ahead and move into our. | 01:17:46 | |
| Business items. | 01:17:50 | |
| We have a public hearing tonight Adoption of the Fiscal Year 20252026 Working Budget after amendment #2 Resolution. | 01:17:51 | |
| 202547. | 01:17:58 | |
| This item was moved from the September 24th and the October 8th City Council meeting. | 01:18:01 | |
| I just need a motion to go into a public hearing. | 01:18:06 | |
| So moved second. | 01:18:10 | |
| All right, we have our first by Sarah. | 01:18:12 | |
| By Marty on Favour. | 01:18:14 | |
| Aye, we're now in a public hearing. | 01:18:17 | |
| Tonight. | 01:18:19 | |
| No. | 01:18:23 | |
| Oh yeah, OK. | 01:18:26 | |
| Who will be presenting this night? You will. OK. Thank you, Eric. | 01:18:29 | |
| Thank you Mayor and Council. I just wanted to run through the. | 01:18:35 | |
| The amendment. The Second Amendment for the year. | 01:18:38 | |
| Just as a general overview. | 01:18:41 | |
| The FY20 6 total budget is 15,956,897. | 01:18:43 | |
| It includes. | 01:18:50 | |
| General fund expenditures as you see up on the board there. | 01:18:51 | |
| And then for the adjustments that we're looking at today? | 01:18:58 | |
| We have. | 01:19:02 | |
| Just a variety of cleanup and some expenses that I'll talk about in detail that are kind of the larger ones. | 01:19:03 | |
| In various different accounts so in impact fees, roadway facilities. | 01:19:09 | |
| We have $129,000. | 01:19:14 | |
| Expenditure for. | 01:19:17 | |
| 2 new sheds. | 01:19:19 | |
| We also have $80,000 for holdaway fields. | 01:19:22 | |
| To Main Street Betterment. | 01:19:26 | |
| Which will include some of the landscaping. | 01:19:28 | |
| And any other betterments that you know? | 01:19:30 | |
| You see, that's what that is, yeah. | 01:19:33 | |
| In capital projects. | 01:19:37 | |
| You'll see that there's a. | 01:19:39 | |
| $2.279 million. | 01:19:40 | |
| Decrease. Umm. | 01:19:43 | |
| And this is largely from. | 01:19:44 | |
| It's sort of like a sad moment in an exciting moment at the same time. | 01:19:48 | |
| We have staff that are going to great lengths to seek grants. | 01:19:53 | |
| And not all of those grant requests are successful and so. | 01:19:58 | |
| When we have a grant request out there, we budget. | 01:20:02 | |
| For the potential to use that. | 01:20:05 | |
| And if that if that grant is not. | 01:20:07 | |
| Awarded UH. | 01:20:10 | |
| Then we have to go back and amend it back out of our budget so. | 01:20:11 | |
| We've got a few of those that are being. | 01:20:15 | |
| Pulled back off because we did. | 01:20:18 | |
| We were not successful in receiving those particular grants. | 01:20:20 | |
| We also have $40,000. | 01:20:24 | |
| That is rolled over. | 01:20:27 | |
| For dumpstering closures that. | 01:20:29 | |
| Was planned last year and will be. | 01:20:31 | |
| Implemented this year. | 01:20:33 | |
| In our water fund. | 01:20:37 | |
| We have a budget increase of 2.136 million, so this is. | 01:20:40 | |
| Carry over funds from last year. | 01:20:44 | |
| That will be used for. | 01:20:47 | |
| 10,000 for contract services. | 01:20:51 | |
| From that rollover we've got 963,000. | 01:20:54 | |
| To finalize the water tank. | 01:20:58 | |
| 1.172 million. | 01:21:00 | |
| For the water pipeline? | 01:21:04 | |
| And then a decrease of eight. | 01:21:06 | |
| 8800 for. | 01:21:08 | |
| An insurance decrease. | 01:21:10 | |
| You'll notice throughout our presentation that there's a number of. | 01:21:12 | |
| Of departments where we have decreases in insurance. | 01:21:16 | |
| And that is largely. | 01:21:21 | |
| Due to formula a formula error. | 01:21:22 | |
| Associated with staffing. | 01:21:25 | |
| That was Tyne. | 01:21:28 | |
| The uh. | 01:21:30 | |
| The premiums to a position. | 01:21:31 | |
| Rather than to the individual holding that position. | 01:21:33 | |
| And so we've had some. | 01:21:36 | |
| Some turnover and that's created. | 01:21:37 | |
| You know, we've got people that have been promoted that might not get paid quite as much as the person that was retiring or that. | 01:21:39 | |
| That left and it allowed for some savings to come back to the city. So you'll see a few of those as we go forward. | 01:21:45 | |
| In wastewater. | 01:21:52 | |
| We've got an increase of. | 01:21:54 | |
| Overall of $4600. | 01:21:56 | |
| Contract services. | 01:22:00 | |
| Is being. | 01:22:02 | |
| Transferred over to capital expenses. | 01:22:04 | |
| And then a $5300 insurance decrease. | 01:22:06 | |
| In our stormwater. | 01:22:12 | |
| Fund just an insurance decrease against again that premium. | 01:22:14 | |
| Adjustment of 3700. | 01:22:19 | |
| And our transportation fund. | 01:22:23 | |
| We have a decrease. | 01:22:25 | |
| Overall of 184,000. | 01:22:27 | |
| 10,000 is being used from. | 01:22:32 | |
| Capital expenses. | 01:22:34 | |
| And being used to purchase a trailer. | 01:22:36 | |
| A full size trailer right now. | 01:22:40 | |
| Our most heavy duty equipment we don't have. | 01:22:43 | |
| The ability to. | 01:22:47 | |
| Transport that. | 01:22:48 | |
| And so we're pulling funds to. | 01:22:50 | |
| Purchase a trailer that can. | 01:22:53 | |
| That is capable of that. | 01:22:54 | |
| And that's being pulled out of. | 01:22:56 | |
| The Equipment fund. | 01:22:57 | |
| And then some minor ones, and then and then the remainder of the. | 01:23:01 | |
| Of that one. | 01:23:06 | |
| 184,000. | 01:23:07 | |
| Of that equals 170 is going into the fund balance. | 01:23:09 | |
| In our internal service. | 01:23:16 | |
| We have. | 01:23:19 | |
| This scene is going to keep me. | 01:23:21 | |
| Honest. | 01:23:23 | |
| In our internal service fund, you'll recall that. | 01:23:25 | |
| We had appropriate. | 01:23:27 | |
| Created 100,004 hour audit. | 01:23:28 | |
| That when the audit came back. | 01:23:32 | |
| With the finances associated with that, there was a savings of. | 01:23:34 | |
| 39,000. | 01:23:37 | |
| Or of 49,000. | 01:23:39 | |
| And that and we're using. | 01:23:41 | |
| 9000 of that to cover a couple things. And so that means that. | 01:23:43 | |
| Overall 39,000. | 01:23:47 | |
| I get put back into our internal service fund. | 01:23:49 | |
| The items that were taken care of are. | 01:23:53 | |
| A facilities benefit decrease. | 01:23:56 | |
| A few Sheriff's Office phones. | 01:24:00 | |
| 2400 for fleet service contract. | 01:24:03 | |
| Fleet contract services. | 01:24:06 | |
| 6000 for some added computer warranties that we just. | 01:24:08 | |
| Had overlooked. | 01:24:11 | |
| During our IT transition. | 01:24:13 | |
| And then 2200 for an hour. | 01:24:15 | |
| Insurance increase. | 01:24:19 | |
| And that is all that you have. | 01:24:22 | |
| Hello. | 01:24:25 | |
| Sorry, I just wanted to kind of clarify with the on the water, I want to go back to the water fund. | 01:24:29 | |
| On that one. | 01:24:33 | |
| They're Excuse me? Yeah, the rollover for the war Tank and the war pipeline. | 01:24:35 | |
| So that's what we have to do is we have to ensure that the. | 01:24:41 | |
| The funds that was that we. | 01:24:45 | |
| In order to complete the project. | 01:24:47 | |
| That's were rolled over in order to ensure that the projects were completed. | 01:24:48 | |
| That's not to say that those are additional funds being. | 01:24:52 | |
| Allocate to the money or those were the funds that were going to that are going to be spent on the money. | 01:24:56 | |
| It's it's, yeah, it's very typical about. | 01:25:00 | |
| Until the projects. | 01:25:03 | |
| Financially closed out. | 01:25:04 | |
| That we keep 100% of the funds that were allocated to the project. | 01:25:06 | |
| In the budget in order to ensure that we have. | 01:25:10 | |
| Have those funds in order to closeout, for example, the water pipeline project. | 01:25:13 | |
| The last payment would be. | 01:25:17 | |
| To the contractor. | 01:25:19 | |
| Is about 50. | 01:25:20 | |
| $4000. | 01:25:21 | |
| Should be able to closeout the entire projects of the project be. | 01:25:23 | |
| In essence, not just project. | 01:25:26 | |
| Complete construction complete would be. | 01:25:28 | |
| Financially incomplete. | 01:25:31 | |
| Thanks for. I just want to make sure that's gonna kind of clarify that's not additional money. | 01:25:32 | |
| For this project or? | 01:25:36 | |
| My or that's an or the OR that's the dollar amount that's going to be owed to the contractor is just to ensure that we have the. | 01:25:38 | |
| Funds available to closeout the project financially. | 01:25:44 | |
| OK. Thank you. | 01:25:47 | |
| 2nd. | 01:25:50 | |
| Are there any questions from the public? | 01:25:52 | |
| Can you see if there are none? I'll go ahead and close the public hearing. Can I get a motion? | 01:25:56 | |
| So moved. Thank you, Marty. Can I get a second? | 01:26:01 | |
| 2nd thank you Sarah. All in favor. | 01:26:04 | |
| Aye, any opposed? | 01:26:07 | |
| All right, we are now out of a public hearing council. Do you have any questions about? | 01:26:09 | |
| The budget. | 01:26:14 | |
| The budget? Yeah, the working budget after amendment. | 01:26:18 | |
| Only. | 01:26:26 | |
| I like the presentation, I thought it was pretty easy to. | 01:26:28 | |
| Follow UMM. | 01:26:30 | |
| A lot easier than looking at an actual budget. | 01:26:31 | |
| Is that something that can be? | 01:26:37 | |
| Attached to the to the minutes. | 01:26:41 | |
| Absolutely. We'll get it up. | 01:26:43 | |
| Uploaded. | 01:26:44 | |
| Awesome. If they're not or comments from the council, I need a motion. | 01:26:46 | |
| OK. Thanks, Jay. I'd just like to explain my vote. | 01:26:51 | |
| I do agree with a lot of the various changes and adjustments and how we need to do things, but. | 01:26:54 | |
| We are going. | 01:26:59 | |
| We are spending more than what we're. | 01:27:00 | |
| We're growing that we. | 01:27:02 | |
| Received this year. | 01:27:04 | |
| So we're going into the previous year money to be able. | 01:27:06 | |
| Pay for that. | 01:27:08 | |
| And so that just wanted to explain my vote on this. | 01:27:10 | |
| That's it. | 01:27:14 | |
| Do you want clarity on it from? | 01:27:17 | |
| Were our revenue. | 01:27:19 | |
| We are. | 01:27:22 | |
| Spending more than we are revenue for the year. | 01:27:24 | |
| So we're going into previous year revenues. | 01:27:27 | |
| To pay for some of these things. | 01:27:30 | |
| Our fund balance. | 01:27:32 | |
| Yeah. So the the fund balance is? | 01:27:34 | |
| Carried over and expands and contracts. | 01:27:37 | |
| With any amendment, so we as you noticed that we have multiple that were. | 01:27:40 | |
| Rolling over and adding into savings for additional revenue for next year. | 01:27:45 | |
| And overall. | 01:27:49 | |
| I don't know if there was a. | 01:27:51 | |
| If it was tallied. | 01:27:53 | |
| As an entire budget, but. | 01:27:55 | |
| But there there's added expenditures and we use. | 01:27:57 | |
| Last year's rollover. | 01:28:00 | |
| Or carry carry over dollars. | 01:28:02 | |
| To fund that. | 01:28:04 | |
| It keeps it well into the healthy range, so it's above the 17% of carryover that we want to stay within. | 01:28:06 | |
| But yes, that's what the carryover dollars are for. | 01:28:13 | |
| Eric, do you know the exact percentage for the council? | 01:28:16 | |
| After this amendment, it will be to 24%. | 01:28:20 | |
| OK, what's the maximum? | 01:28:23 | |
| 35. | 01:28:29 | |
| 35. | 01:28:31 | |
| And so that's a very in a very, don't ever want to go lower than 17. | 01:28:32 | |
| Right, but we don't have an. | 01:28:37 | |
| Now the goal range to be in. | 01:28:39 | |
| From the studies and we understand that that we have is to be in. | 01:28:41 | |
| 17 to 2425. | 01:28:45 | |
| So coming down to 24 is a very healthy number. | 01:28:48 | |
| Right, but we don't have anything in our. | 01:28:53 | |
| Capital improvements we haven't saved. | 01:28:56 | |
| Put putting aside that. | 01:28:58 | |
| I understand that, but. | 01:28:59 | |
| Just because we have it in our checking account. | 01:29:01 | |
| And we can only have that much in our checking account. | 01:29:03 | |
| We don't ever vote to. | 01:29:06 | |
| Put something into our savings account. | 01:29:07 | |
| So I mean, this does have dollars going into our savings in various accounts, right? I mean. | 01:29:09 | |
| That there's some movement there, but what I'm saying is is that we. | 01:29:14 | |
| We're not balancing our budget, we're going into previous years and I've always said that we need to cut instead of going into the | 01:29:17 | |
| hole. | 01:29:21 | |
| So yeah, every year. | 01:29:25 | |
| The purpose in having a carry over. | 01:29:27 | |
| Amount is approved by the state. | 01:29:29 | |
| Is so that there is a cushion. | 01:29:31 | |
| That you can use both. Both at the start of the year before property taxes are delivered to the city. | 01:29:34 | |
| And also through the year so that you can stay within that healthy range. | 01:29:39 | |
| If we go above that, then we're saving more than is appropriate for the taxation of our current residents. | 01:29:43 | |
| If we stay within that range then then it indicates that. | 01:29:50 | |
| Our tax levels are where they need to be. | 01:29:53 | |
| But it also shows that we can't. | 01:29:56 | |
| Save for a City Hall or any other expenditures and we'll just be bonding and. | 01:29:58 | |
| Obviously I just, I mean, we don't need to have philosophical. I'm a saver, it's a philosophical. I'm just explaining my vote as | 01:30:02 | |
| to why so. | 01:30:05 | |
| No, I mean, I agree, it'd be great to have money to save for capital projects because there are a lot of capital projects. | 01:30:10 | |
| We want to need. | 01:30:16 | |
| But we also. | 01:30:17 | |
| Don't we? I believe. | 01:30:19 | |
| But this is a pretty bare bones budget. | 01:30:21 | |
| Again, if you want to meet sometime and tell me what you specifically want to cut, we keep going to further discussions. | 01:30:24 | |
| Yeah, I feel like. | 01:30:32 | |
| Do you feel like we need these adjustments as? | 01:30:34 | |
| Part of our. | 01:30:37 | |
| Budget. | 01:30:38 | |
| And additionally. | 01:30:39 | |
| Do you feel like we're maintaining the safe, the savings that we need? | 01:30:40 | |
| If there's something. | 01:30:44 | |
| One of the things that we've done in the past. | 01:30:46 | |
| Continuously. Actually is every time we have a project that we want to save for. | 01:30:48 | |
| We put a certain amount aside every year and we dedicate a fund to it. | 01:30:52 | |
| Where we say something like we want to save for the fire station. | 01:30:58 | |
| So we're going to put a quarter $1,000,000 away every year. | 01:31:02 | |
| For X amount of time. | 01:31:05 | |
| And and we do that overtime. | 01:31:07 | |
| I think the conversations are separate from each other. When you find a pot of money and you say OK. | 01:31:09 | |
| This one goes to the fire station. | 01:31:15 | |
| This one needs to take care of our. | 01:31:17 | |
| You know, first responders. | 01:31:20 | |
| This one is going to go to. | 01:31:21 | |
| The city daily resources that make sure that we function and have public works and. | 01:31:24 | |
| Our streets and everything are taken care of which. | 01:31:30 | |
| You know, in the City Hall and then what are we doing with these? | 01:31:32 | |
| And do we need them? | 01:31:36 | |
| Because to function as a city for the residents, that's what we're really asking. | 01:31:38 | |
| Team tonight, if you disagree with that, go ahead and cast that vote. And if not, I need a motion. | 01:31:42 | |
| I move to adopt A resolution 20. | 01:31:55 | |
| 2025-47 The Vineyard City fiscal year 2025 Dash 2026 budget amendment. | 01:31:57 | |
| #2 as presented by. | 01:32:04 | |
| All right, we have a first by Sarah. Can I get a second? | 01:32:06 | |
| 2nd. | 01:32:10 | |
| We have a second by Marty. I'm going to do this by roll call. | 01:32:10 | |
| Say no, right? | 01:32:13 | |
| Aye, aye, Marty. | 01:32:15 | |
| Yay, Sarah. | 01:32:18 | |
| OK, that brings us to. | 01:32:19 | |
| 9.2. | 01:32:22 | |
| This is also a public hearing. | 01:32:23 | |
| This is about district energy zoning text amendment. | 01:32:26 | |
| And Bronson with Flagborough has requested this. | 01:32:30 | |
| To amendment to the downtown vineyard special purpose zoning district to allow for. | 01:32:34 | |
| Utility boxes basically. Cass, will you be opening this? I just have a brief presentation. As you mentioned, we do have Bronson | 01:32:41 | |
| here. | 01:32:44 | |
| As well as we do have the the Quarks team online on this OWL here, so if there's any kind of technical questions we'd be happy to | 01:32:48 | |
| entertain those. | 01:32:51 | |
| So, yeah, essentially this is a zoning text amendment that would allow for public utility infrastructure to be. | 01:32:56 | |
| Built in in the Utah City development. | 01:33:02 | |
| Right now the the district use table there doesn't have any allowance for that. | 01:33:04 | |
| And so they've been planning this district energy facility that will help power and heat and cool a lot of these buildings. And so | 01:33:09 | |
| we've been working with them to come up with some language. | 01:33:14 | |
| To allow for this infrastructure to be built in the area. | 01:33:19 | |
| And so we added public utility infrastructure to permitted use in every zoning district in the the special purpose zoning | 01:33:23 | |
| district. | 01:33:26 | |
| And then we added, at the request of the Planning Commission, we added a definition for distributary plant I. | 01:33:30 | |
| No, no, I care to bore you with the details of that definition, but essentially says what what that is. | 01:33:35 | |
| And then it adds an exemption for Public Utilities from architectural building standards just because they're very utilitarian in | 01:33:40 | |
| nature. We didn't want to. | 01:33:44 | |
| Make them all the form based code necessarily that the the downtown is is written to. | 01:33:48 | |
| And so I have some images here to kind of show you what. | 01:33:53 | |
| These these plants look like so here's a rendering. This is a full built build out. The one they're they're initially wanting to | 01:33:55 | |
| bring in is a temporary plant that's about half this size. | 01:33:59 | |
| But it full build out would be this 4 Bay door kind of. | 01:34:04 | |
| Structure with a cooling tower I believe. | 01:34:07 | |
| And then here's an image of one that is. | 01:34:11 | |
| One that's already in existence. I think this is in Canada. | 01:34:15 | |
| Seattle or something, I don't know. | 01:34:19 | |
| Vancouver. That's what I thought. | 01:34:23 | |
| So we took this appointment Commission a few weeks ago and they they did talk. | 01:34:24 | |
| Afford a positive recommendation? | 01:34:30 | |
| They did want us to update the name. Originally we just called it District Energy Plant, but we felt that. | 01:34:32 | |
| Having it be a more broader category as public utility infrastructure would be more appropriate. | 01:34:38 | |
| And include that definition and then allowable temporary and from uses. | 01:34:43 | |
| So that is the. | 01:34:48 | |
| Ordinance. If there's any questions I'm happy to answer as well. | 01:34:50 | |
| Bronx and or the The Courts team. | 01:34:54 | |
| Just for a point of clarity on this, do we have any design standards for our other utility boxes within the city? | 01:34:57 | |
| Nasima building. Nothing that I know of. | 01:35:04 | |
| OK. | 01:35:07 | |
| Great. Are there any quest? | 01:35:09 | |
| Questions or comments from the public? | 01:35:10 | |
| I think I did, did I not? | 01:35:13 | |
| I did not. | 01:35:15 | |
| But I'm going to open it for you. Can I get a motion to go into a public hearing? | 01:35:16 | |
| So moved. All right. Thank you, Brett. Can I get a second? | 01:35:19 | |
| Second. Second by Marty. All in favor. | 01:35:22 | |
| Aye, all right. | 01:35:24 | |
| Come on up. | 01:35:25 | |
| State your name where you from. | 01:35:27 | |
| Hi, David Larae, Holy Rd. | 01:35:31 | |
| So I. | 01:35:33 | |
| I understand the need for the. | 01:35:35 | |
| These plants and so forth needles in your stations and it seems like a good thing, but. | 01:35:38 | |
| Why would we not and want to? | 01:35:42 | |
| Have the form based code apply them as well. I mean we're. | 01:35:45 | |
| We're building things over there, a certain standard. Why wouldn't we continue that same standard? | 01:35:47 | |
| Have the same look and feel everywhere as opposed to just. | 01:35:51 | |
| Putting something new and it stands out, it's different. | 01:35:54 | |
| Just curious. I mean, that's that's. | 01:35:56 | |
| Are the ideas to make this as an idealized community? | 01:35:58 | |
| This is a great question. | 01:36:03 | |
| And I would like a response to it. Is it that we're kind of filling the space for code we don't have? Or is there standards that | 01:36:05 | |
| wouldn't make sense for utility? | 01:36:09 | |
| Yeah, so, so one example of the form based code is that we require like a certain percentage of the ground floor buildings to have | 01:36:14 | |
| window glazing or window treatments. | 01:36:18 | |
| And that's not really appropriate for this type of uses. You see this image here. | 01:36:22 | |
| These structures are actually. | 01:36:25 | |
| Manufactured off site and they're brought in in these almost. | 01:36:27 | |
| Storage containers. | 01:36:31 | |
| And and placed on site and so having this form based code of having. | 01:36:33 | |
| Entrances. Umm. | 01:36:37 | |
| On, you know, pedestrian scale and having the the blazing just isn't quite appropriate for this type of use as it is a. | 01:36:38 | |
| Just a utility use that you know an employee is going to use to access. | 01:36:44 | |
| Morning. | 01:36:48 | |
| Yeah, I just thought I had a little sidebar with our council and. | 01:36:50 | |
| And I I do agree the Planning Commission was. | 01:36:54 | |
| They they wanted it to be really general. So if there was really any utilities that they. | 01:36:57 | |
| Would all follow kind of same process. | 01:37:01 | |
| But. | 01:37:04 | |
| We don't really know what to anticipate. Utilities could take many different forms. | 01:37:05 | |
| And so. | 01:37:09 | |
| I think going back to the original text is the recommendation from our council keep it very specific to the district energy. | 01:37:11 | |
| And then we could deal with other utilities as they come up because at least with these we know what what we're going to get. | 01:37:17 | |
| They're pretty compact. | 01:37:24 | |
| And it's not. | 01:37:26 | |
| You know, it's not like we're getting. | 01:37:27 | |
| A giant power plant right in the middle of of downtown. | 01:37:29 | |
| And so I, I agree with that with that recommendation to going back to that original. OK, that's really helpful. Craig, did you | 01:37:32 | |
| have something? | 01:37:36 | |
| Yeah, I just wanted to add Craig Cannon from from the developer. | 01:37:41 | |
| So this is going to be an interim facility or something that looks like this? | 01:37:45 | |
| That will open. | 01:37:50 | |
| You know, in the spring. | 01:37:51 | |
| Eventually there will be 3 permanent facilities. | 01:37:53 | |
| And these will actually be in structured parking garages. | 01:37:56 | |
| One of them actually going to be in Huntsville. | 01:37:59 | |
| And so these are there and we'll make them. | 01:38:01 | |
| Landscaped and looked nice. | 01:38:03 | |
| But eventually then. | 01:38:05 | |
| They're, you know, half of this. | 01:38:06 | |
| The the bottom floor of the parking garage. | 01:38:08 | |
| That chilling towers up on the top. | 01:38:10 | |
| So again, as a pedestrian and walkable experience. | 01:38:13 | |
| This isn't what it's going to look like long term, but this is what it is. | 01:38:16 | |
| To save millions and millions of dollars of not having to build. | 01:38:20 | |
| All that before all the other things are there. | 01:38:23 | |
| And then the first one will will likely be in Huntsman building. | 01:38:26 | |
| That will open. | 01:38:30 | |
| I don't know if it's official, but. | 01:38:31 | |
| In like less than three years, so. | 01:38:33 | |
| That's what it was, that's. | 01:38:35 | |
| Any other comments from the public? | 01:38:38 | |
| Questions. | 01:38:41 | |
| I will add real quick that they still will have to go through site plan for these structures and in that we are still requiring | 01:38:43 | |
| them to go. | 01:38:46 | |
| Through with landscaping and parking and screening and stuff like that. It's just the building itself that we're. | 01:38:50 | |
| Exempt from architectural standards. OK, that's great. | 01:38:55 | |
| Did you have another comment, David? | 01:38:58 | |
| Such a great comment that we wouldn't want Windows and so forth there. I get that. | 01:39:03 | |
| Look, can we do? | 01:39:06 | |
| Something else to make it make sure the facade is. | 01:39:07 | |
| Really goes well with the. | 01:39:10 | |
| With everything there. | 01:39:12 | |
| I mean, I understand you're going to have a temporary buildings. | 01:39:13 | |
| And we really want. | 01:39:15 | |
| Let me ask you that understands, right? You can leave these things out just just like this. | 01:39:17 | |
| For a couple of years. I understand that right? If so. | 01:39:21 | |
| Do we really want that? | 01:39:24 | |
| David, why don't you stay here just for a second? I just have a comment. Did you have a recommendation? | 01:39:27 | |
| Well, my recommendation would be to build enclosures for them. | 01:39:31 | |
| That don't have to be terribly. | 01:39:33 | |
| Pricey, but they ought to be something they. | 01:39:37 | |
| We go with the the rest of the decor. | 01:39:39 | |
| So it doesn't. | 01:39:42 | |
| Thank you. All right. And it looks like Morgan just and Cass just responded, sorry about screenings and landscaping that will come | 01:39:43 | |
| during the site plan. So that will come at a later time. | 01:39:48 | |
| Did you have something that I. | 01:39:53 | |
| No, just just Bronson tap with the developer. | 01:39:56 | |
| Yeah, just what you said, Mayor. | 01:40:00 | |
| They're like in front of this, what we're looking at right now. | 01:40:01 | |
| There will be two layers of landscape planting beds in a fence. | 01:40:05 | |
| That's in front of us and so. | 01:40:09 | |
| David, your comment. | 01:40:11 | |
| The enclosure is. | 01:40:12 | |
| Kind of the black box. | 01:40:14 | |
| Around all of the equipment. | 01:40:16 | |
| So it will be. | 01:40:17 | |
| Contained and screened. | 01:40:19 | |
| With the building, but then there's. | 01:40:21 | |
| Added landscaping in front of it and that's really helpful. | 01:40:23 | |
| Importantly, that's going to come during the site plan time. | 01:40:26 | |
| So we'll see that come forward and you'll want to attend the Planning Commission meeting for that. | 01:40:29 | |
| Can I just show you an example and I'm wondering if this is more to what David's talking about? | 01:40:33 | |
| I don't know. | 01:40:42 | |
| Feeling flexible right now? Covers over the red and blue. | 01:40:45 | |
| Mechanisms. Umm. | 01:40:49 | |
| Yes, there, there will be. There will be doors. | 01:40:50 | |
| On those, so you won't actually see all the piping. | 01:40:54 | |
| It. | 01:40:56 | |
| Right. | 01:40:58 | |
| OK, so. | 01:41:00 | |
| So it'll actually not look like the patrol. | 01:41:01 | |
| All the way it obviously had, it had the doors open so you could see what was happening inside of it, but those would normally be | 01:41:04 | |
| closed. | 01:41:07 | |
| OK. I'm curious if that helps David concerns or if he's thinking something else. I just want to fully understand. | 01:41:10 | |
| Do you want to come up to the mic? | 01:41:17 | |
| Sorry to make you keep getting up. | 01:41:18 | |
| All right. | 01:41:20 | |
| This one would be like that for three or. | 01:41:23 | |
| You know, three or four years or whatever it seems like you're, you're putting a piece of. | 01:41:25 | |
| Well, it's like throwing a. | 01:41:29 | |
| Like when I shipping container out there and like having it make some nothing else. It just seems to be there for a few years. | 01:41:31 | |
| It'd be worth just. | 01:41:34 | |
| Some Prasad Prasad. | 01:41:39 | |
| It's all sort of matches with the rest of the decor. | 01:41:41 | |
| So so it doesn't look. | 01:41:43 | |
| Become an eyesore of any sort. | 01:41:45 | |
| Thank you. | 01:41:46 | |
| I I. | 01:41:48 | |
| Kind of already pointed it that. | 01:41:51 | |
| To it that the screening and the. | 01:41:52 | |
| Landscaping will come at a different time than this meeting, but Morgan, it looks like you had a comment. | 01:41:54 | |
| Yeah. So I think seeing it with with like the the screening requirements I think would add a lot I mean. | 01:41:59 | |
| Landscaping goes a long way to soften hardscapes. We have that in our code and you'll see that in like industrial district where | 01:42:05 | |
| you'll get a warehouse. | 01:42:09 | |
| That's pretty bleak, but then when you put landscaping in trees adjacent to it, it really does help and help to soften the facade | 01:42:12 | |
| of it. | 01:42:15 | |
| And I was gonna ask. | 01:42:19 | |
| About bronze and maybe this is to kind of David's point, but you do see in some cities where. | 01:42:20 | |
| They they wrap utility boxes. | 01:42:25 | |
| This is a, you know, a larger box. | 01:42:27 | |
| Is there the ability to do that? Maybe like from it? | 01:42:30 | |
| I know like the the downtown area is supposed to have a lot of public art. This could be an opportunity to to have some of that | 01:42:33 | |
| expression. | 01:42:37 | |
| You'll see like in. | 01:42:40 | |
| In Montana often they'll have like elf and stuff wrapped around their power boxes or the mountainscape. | 01:42:41 | |
| So I don't know if you can speak to that, but I think something like and maybe. | 01:42:48 | |
| Tied into public art so it's not just a, you know, a black box. | 01:42:52 | |
| Yeah. No, that, that is definitely something we thought about we've. | 01:42:57 | |
| We've thought about like telling the district energy story. | 01:43:00 | |
| On either the side of the container or on a section of the fence. | 01:43:03 | |
| To have like what is this? | 01:43:08 | |
| Facility and you know why is. | 01:43:10 | |
| Why does it matter to you? | 01:43:12 | |
| I wasn't helping so. | 01:43:13 | |
| Like a little bit of an educational. | 01:43:15 | |
| Art type moment. | 01:43:17 | |
| Out along the street. | 01:43:19 | |
| I love that idea. I think that's cool because I didn't know any. | 01:43:21 | |
| And so. | 01:43:25 | |
| Descri. | 01:43:26 | |
| It's impressive. | 01:43:27 | |
| Yeah, OK. | 01:43:28 | |
| Any other comments from the public? | 01:43:30 | |
| And this is the rendering showing what the landscaping, buffering and screening were around. | 01:43:33 | |
| OK. | 01:43:38 | |
| All right, seeing as there are no comment. | 01:43:42 | |
| Comments from the public. I'm going to go ahead and closeout of the public hearing. | 01:43:44 | |
| Can I get a motion? | 01:43:48 | |
| So thank you, Marty. Can I get a second? | 01:43:49 | |
| 2nd. | 01:43:53 | |
| Second by Sarah. All in favor, aye. | 01:43:54 | |
| All right, Council. | 01:43:57 | |
| Do you have any questions or concerns? | 01:44:00 | |
| Other than the ones that were stated and. | 01:44:02 | |
| Any thoughts? My recommendations were along with the ones. | 01:44:06 | |
| They were brought up. | 01:44:10 | |
| A couple other questions that are. | 01:44:13 | |
| Have I? | 01:44:15 | |
| Think this got answered and maybe I just missed it. | 01:44:16 | |
| But the temporary ones, the lifespan of those. | 01:44:19 | |
| In the downtown. | 01:44:23 | |
| What, how, how long would we expect those to be? | 01:44:25 | |
| Be there. | 01:44:27 | |
| Before permanent ones start going in. I mean, you said we said that Huntsman would be the first. | 01:44:28 | |
| 41 So that's we said that was. | 01:44:33 | |
| Three, Yeah, and and Jeff can probably. | 01:44:36 | |
| Talk to the phasing of these but. | 01:44:38 | |
| Huntsman and. | 01:44:43 | |
| Jeff, maybe it's better for you to talk about this, but I think Huntsman will use this facility for. | 01:44:44 | |
| Their first phases. | 01:44:49 | |
| And then as they grow. | 01:44:51 | |
| Facility will be. | 01:44:53 | |
| A permanent facility will be. | 01:44:54 | |
| Built Jeff, do you have any? | 01:44:56 | |
| You have projections on. | 01:44:59 | |
| Dates. | 01:45:01 | |
| Yeah. So our our initial. | 01:45:05 | |
| Look at it is is this facility is supposed to take care of the. | 01:45:08 | |
| Build out over. | 01:45:12 | |
| The next. | 01:45:16 | |
| You know, for. | 01:45:18 | |
| Years or so and then we start looking at. | 01:45:19 | |
| Building a permanent plant. | 01:45:22 | |
| After about. | 01:45:24 | |
| You know, start looking at designing in about year 3. | 01:45:25 | |
| OK, perfect. | 01:45:30 | |
| And then you guys hear me? | 01:45:31 | |
| Yes, Thanks, Jeff. | 01:45:32 | |
| The other question I had. | 01:45:34 | |
| In the in the renderings in the picture, it was a. | 01:45:37 | |
| I just want to make I'm asking as much to clarify. | 01:45:40 | |
| For everybody, if anybody had the same thought. | 01:45:44 | |
| Is the the scale there was like there wasn't a person standing? | 01:45:47 | |
| In the picture. | 01:45:50 | |
| But my guess? | 01:45:53 | |
| Like I. | 01:45:55 | |
| I shouldn't guess. | 01:45:56 | |
| I should just ask. | 01:45:57 | |
| Like in the height everyone, how tall is that? | 01:45:59 | |
| How tall are those buildings today? You know it had three bays. | 01:46:02 | |
| Yeah, there's like how? How tall is that really? | 01:46:05 | |
| Cass, do you have any of the? | 01:46:09 | |
| The the sections. | 01:46:11 | |
| Or. | 01:46:13 | |
| Derek if yeah. | 01:46:15 | |
| They they should be. | 01:46:16 | |
| 12 feet tall. | 01:46:18 | |
| Containers are modules. | 01:46:20 | |
| Perfect. | 01:46:23 | |
| And I just wanted to get that clarity for. | 01:46:24 | |
| Everybody who is here like I. | 01:46:27 | |
| Because yeah, looking at that picture, it's hard to. | 01:46:30 | |
| I probably want to guess 10. | 01:46:32 | |
| So I wasn't too far off. | 01:46:34 | |
| Yes. | 01:46:36 | |
| OK, yeah, we did send an elevation drawing at one point to the. | 01:46:39 | |
| That shows the the actual measured height. | 01:46:44 | |
| Should be 12. Nothing. 12 feet, just under 20. | 01:46:47 | |
| Are there other comments by the Council? | 01:46:53 | |
| I put up runs tonight. I actually I like the adjustments and I think Morgan and Cash, you guys did a really good job of adjusting | 01:47:00 | |
| it and I agree. | 01:47:04 | |
| Breaking it down to a district area just for that one specific use case. | 01:47:08 | |
| That's great. And this is private part. | 01:47:12 | |
| I mean you guys wanted the way. | 01:47:14 | |
| It's you're going to own it forever. It's it's mostly rental, so. | 01:47:16 | |
| If you want it to look that way, you're going to make it look good, so. | 01:47:20 | |
| Your property. | 01:47:24 | |
| All right. I mean, we're not using. | 01:47:27 | |
| Already a money for this. | 01:47:29 | |
| So, Marty, Sarah. | 01:47:30 | |
| Well, based on everything you guys have started to do down there, I trust that. | 01:47:37 | |
| It will be just as nice as everything you guys are already doing, so I'm not worried. | 01:47:40 | |
| Marty. | 01:47:47 | |
| I'm good. Do you guys have any? | 01:47:48 | |
| Phasing plans. | 01:47:51 | |
| Any attachments that say? | 01:47:53 | |
| Once something is built. | 01:47:54 | |
| For sure going to like when at what point it triggers like the permanent facility. | 01:47:56 | |
| I'm sure, Jeff. | 01:48:01 | |
| I keep throwing stuff over to Jeff, but. | 01:48:04 | |
| I don't know what those thresholds are. | 01:48:07 | |
| Of what triggers? | 01:48:08 | |
| A larger facility or the permanent facility? | 01:48:11 | |
| Jeff, do you have the answers to my questions? | 01:48:14 | |
| So I don't have a crystal ball, so I can't totally predict the future of what I can say is, is that plant is is limited in | 01:48:19 | |
| capacity. | 01:48:23 | |
| So it's currently designed to do about 2,000,000 square feet of the. | 01:48:27 | |
| Of building area. | 01:48:31 | |
| And so once we start getting close to that. | 01:48:33 | |
| Square footage that it's serving. | 01:48:36 | |
| And especially if Huntsman cancer comes online. | 01:48:38 | |
| Then then it's likely going to trigger a capacity. We're going to have to add more capacity. | 01:48:42 | |
| And the the timing of that? | 01:48:48 | |
| You know, should correspond nicely with when we're starting to, they're starting to develop some of the parking garages on site | 01:48:51 | |
| and so then we'll start building that into the parking garages. | 01:48:55 | |
| Permanent facility. So I guess that was my question. Is there anything? | 01:49:00 | |
| Written into the code that says these restore are going to be moved inside of. | 01:49:04 | |
| A facility you. | 01:49:09 | |
| Overtime. | 01:49:10 | |
| No. Do you think we should keep it? | 01:49:11 | |
| Flexible or do you feel like? | 01:49:14 | |
| Overtime we want to say this comes into a parking garage. | 01:49:17 | |
| I love the idea of it being in the parking garage, really lovely. | 01:49:21 | |
| We often hear temporary, temporary in our planning world doesn't mean anything to us. So I, I think what what you're seeing. | 01:49:24 | |
| There I mean they have their their own. | 01:49:33 | |
| Kind of market and. | 01:49:35 | |
| And they're all prom. | 01:49:36 | |
| Kind of their own plan of what they want to do for the City side. We didn't anticipate it's going to be permanent. | 01:49:37 | |
| So I think that. | 01:49:43 | |
| I think, I think that's pretty important. When you prove something, you gotta anticipate that's what. But that's what it's gonna | 01:49:45 | |
| be unless you have a mechanism that you can require it. | 01:49:49 | |
| Go away, which you would want to. | 01:49:52 | |
| So we're really we're just waiting on, we're very incentivized. | 01:49:54 | |
| Both from an aesthetics point to put those in a parking garage and also to take that so that you have more space. | 01:49:58 | |
| To do other things perfect. So OK. | 01:50:03 | |
| Well, we should be alive. Well, I feel like. | 01:50:06 | |
| Next steps. Then we go through the screening process and the. | 01:50:08 | |
| Their landscaping, everybody keeping that in mind as we go through that discussion, recognizing that temporary. | 01:50:12 | |
| Is has different meanings and then we move through that process. | 01:50:18 | |
| Looks nice. | 01:50:22 | |
| And everybody is ready for a motion. | 01:50:23 | |
| I have a proposed language change based on the discussion. OK please. | 01:50:27 | |
| Like you to consider when you make the motion and. | 01:50:31 | |
| I have to do my job. | 01:50:34 | |
| Of being a little bit of a wet blanket. | 01:50:36 | |
| On the on the last discussion. | 01:50:38 | |
| That once you've changed the zoning, it's. | 01:50:41 | |
| Permitted. | 01:50:43 | |
| And. | 01:50:44 | |
| That means whether they intend it to be temporary or not, it. | 01:50:45 | |
| May be permanent. | 01:50:48 | |
| Yeah, if they wish it to be. | 01:50:50 | |
| Know that. | 01:50:52 | |
| I don't think that's a reason to vote against this, but it. | 01:50:53 | |
| That's the legal effect of the action you're taking. | 01:50:57 | |
| And then there was there was discussion of. | 01:50:59 | |
| Two changes to the text 1. | 01:51:03 | |
| Was the concern I had which is. | 01:51:05 | |
| The way it's phrased right now is it says Public Utilities such as. | 01:51:08 | |
| District energy plants are exempt from the Architectural Building Standards. I would recommend you limit this to district energy | 01:51:12 | |
| plants, not to. | 01:51:16 | |
| Not open it up to other Public Utilities. | 01:51:21 | |
| So I'd recommend in. | 01:51:24 | |
| Paragraph D that you strike the words Public Utilities such as. | 01:51:26 | |
| And that you just adopt it for district energy plants. And then there was discussion about? | 01:51:30 | |
| Whether they should be screened, and I think there's an acknowledgement that they are intended to be screened. | 01:51:36 | |
| But you can put that in and so I would recommend where it says. | 01:51:43 | |
| Are exempt from the architectural building standards set forth, but must. | 01:51:46 | |
| Insert in B screened and. | 01:51:51 | |
| Meet site plan, landscaping and parking requirements. | 01:51:53 | |
| Jamie and that. | 01:51:56 | |
| And that person. | 01:51:57 | |
| If they're planning on doing art, do we say something like screened or? | 01:51:59 | |
| Humanitized with art or something like that. I think screen would allow for art but it would it wouldn't require it. So unless you | 01:52:04 | |
| want to recruit. | 01:52:08 | |
| Require some kind of art. I would leave it. | 01:52:12 | |
| Screamed and then they would have discretion of. | 01:52:15 | |
| I think if it allows for it. | 01:52:17 | |
| So you can continue with your plans, OK. | 01:52:19 | |
| So you're saying strength that are exempt from building standards? | 01:52:22 | |
| But then say instead be screened and. | 01:52:26 | |
| Yeah. So I'll, I'll read out how. | 01:52:29 | |
| Paragraph D would read. | 01:52:32 | |
| With these changes, it would say district energy plants are exempt from the architectural building standards set forth. | 01:52:33 | |
| But must be screened and meet site plan, landscaping and parking requirements. | 01:52:40 | |
| OK. Did you guys have any thoughts on that? | 01:52:45 | |
| Before we move forward. | 01:52:48 | |
| OK. | 01:52:51 | |
| Did you want to? | 01:52:52 | |
| Add that into your motion. | 01:52:54 | |
| I think it's wise. | 01:52:58 | |
| Excellent. Do you want to make that motion, buddy? | 01:53:00 | |
| Yeah. Is everyone else comfortable with me moving forward? | 01:53:04 | |
| OK. We have a motion by Marty. Are you going to read it out or do you want to say? | 01:53:08 | |
| As Jamie state what's necessary, I tried to right now. I think it's extremely strange that sometimes you have to read it out, but. | 01:53:12 | |
| OK. Jamie, is that clear? | 01:53:19 | |
| OK, we have a first by Marty as Jamie stated. | 01:53:22 | |
| Can I get a second? | 01:53:25 | |
| 2nd, a second by Brett. I'll do this by roll call. | 01:53:26 | |
| Sarah, Marty. | 01:53:30 | |
| Aye, Brett. | 01:53:32 | |
| Take Aye. All right. | 01:53:33 | |
| Excellent. That moves us to the end of the meeting and I am adjourning. Thank you for coming tonight. | 01:53:35 |