Live stream not working in Chrome or Edge?

Bookmark list

  • Bookmark1
  • Bookmark2
  • Bookmark3
  • Bookmark4
  • Bookmark5
  • Bookmark6
  • Bookmark7
  • Bookmark8
  • Bookmark9
  • Bookmark10
  • Bookmark11
  • Bookmark12
  • Bookmark13
  • Bookmark14
  • Bookmark15
  • Bookmark16
  • Bookmark17
  • Bookmark18
  • Bookmark19
  • Bookmark20
  • Bookmark21
  • Bookmark22
  • Bookmark23
  • Bookmark24
  • Bookmark25
  • Bookmark26
  • Bookmark27
  • Bookmark28
  • Bookmark29
  • Bookmark30
  • Bookmark31
  • Bookmark32
  • Bookmark33
  • Bookmark34
  • Bookmark35
  • Bookmark36
  • Bookmark37
  • Bookmark38
  • Bookmark39
  • Bookmark40
  • Bookmark41
  • Bookmark42
  • Bookmark43
  • Bookmark44
  • Bookmark45
  • Bookmark46
  • Bookmark47
  • Bookmark48
  • Bookmark49
  • Bookmark50
  • Bookmark51
  • Bookmark52
  • Bookmark53
  • Bookmark54
  • Bookmark55
  • Bookmark56
  • Bookmark57
  • Bookmark58
  • Bookmark59
  • Bookmark60
  • Bookmark61
  • Bookmark62
  • Bookmark63
  • Bookmark64
  • Bookmark65
  • Bookmark66
  • Bookmark67
  • Bookmark68
  • Bookmark69
* use Ctrl+F (Cmd+F on Mac) to search in document
Unable to preview the file. Make sure you have Adobe Reader installed
* use Ctrl+F (Cmd+F on Mac) to search in document
Unable to preview the file. Make sure you have Adobe Reader installed
* use Ctrl+F (Cmd+F on Mac) to search in document
Unable to preview the file. Make sure you have Adobe Reader installed

Transcript

Event transcript
All right, every. 00:00:11
No. 00:00:13
Hello. Hello. 00:00:22
Testing. Yep. 00:00:29
I might get Tony. 00:00:32
Yes, OK. 00:00:34
Thank you everybody for being here tonight. 00:00:35
We're excited to see a full room. 00:00:38
And we're going to start our December. 00:00:41
10th meeting The time is the. 00:00:44
507 and it is Wednesday and we're going to start out with an invocation in the Pledge of Allegiance by Councilmember. 00:00:47
Our deck I know my father. We are so very grateful for this wonderful day that we can. 00:01:00
That we have so much to celebrate. We're grateful for our new Firehouse and. 00:01:05
For the wonderful men and women that serve and protect our city. 00:01:09
Please bless and watch over them. Please help them. 00:01:13
As they serve. 00:01:15
Please help our community be the support they need. 00:01:17
Help us, unify us. 00:01:21
Work well together and be good neighbors. 00:01:23
Please help us be in tune and. 00:01:26
And work hard. 00:01:30
Through this agenda that we can make the best decisions for our community. 00:01:31
And we can work through and collaborate. 00:01:34
We're so very grateful for the wonderful staff here, for the wonderful people that serve and help and. 00:01:37
We say these things in the name of Jesus Christ, Amen. 00:01:42
All right. 00:01:46
And to the Republic for which it stands. 00:01:55
Individual with military and justice for all. 00:01:58
All right. I wanted to start out the meeting. 00:02:08
By recognizing. 00:02:10
One of our City Council members who recently. 00:02:12
Resigned. 00:02:15
When she first started here. 00:02:17
And it was her first time on City Council. And I had the really incredible opportunity, as we all did, to. 00:02:19
Watch Sarah Cameron. 00:02:26
Dive right in. 00:02:29
Because that is how she does things. 00:02:30
And grow. 00:02:33
And then do so much for. 00:02:34
Our community. 00:02:37
Sarah, I know I'm putting you on the spot, but I wanted to give you. 00:02:39
Times you say something as we honor you before we fill your vacancy you have. 00:02:43
Given tremendously to this community and. 00:02:49
I hope that you. 00:02:52
Can find a few words and. 00:02:54
I'm not stopping anybody from saying anything so you guys can speak, but. 00:02:56
Go ahead, Sir. 00:03:00
So last week as I was thinking about this, I. 00:03:03
Thought I would take time to sit down and. 00:03:07
Write it out and then. 00:03:09
The weekend happened and. 00:03:11
With a lot. 00:03:13
A lot of family things I had to work through, but. 00:03:15
But I've thought. 00:03:21
About it. 00:03:22
A lot. 00:03:24
This has been such a great. 00:03:27
Experience for me. 00:03:29
I've always been really interested in politics from the sidelines. 00:03:33
Picked my team and I root for my team. 00:03:36
No matter what, and. 00:03:39
This has been such a good experience to understand. 00:03:41
But there's always something deeper than the surface level. 00:03:45
There's always something a little deeper than what you read online. 00:03:47
And. 00:03:51
And how incredibly important it is. 00:03:52
That we take the time. 00:03:55
To dig a little deeper. 00:03:57
And to make sure we really, truly understand. 00:03:58
The whole story. 00:04:03
So part of me is sad. 00:04:07
Tonight. 00:04:09
To leave the staff. 00:04:11
Because I have. 00:04:12
Grown to love everyone of you and have. 00:04:14
Enormous respect. 00:04:17
And gratitude for the work that you've done. 00:04:19
In a hostile environment. 00:04:21
And I want to apologize actually. 00:04:23
That you've been expected to work. 00:04:27
In this dynamic. 00:04:28
It hasn't been fair to you. 00:04:30
And none of you deserve it. 00:04:32
You are all excellent at what you do. 00:04:33
And Jamie? 00:04:36
The city will be at a big loss. 00:04:38
To lose you. 00:04:39
I so that being said. 00:04:41
I'm grateful to call everyone of you friends. 00:04:45
And. 00:04:48
I'm honored to be able to have worked with you. 00:04:48
This past few years, so thank you. 00:04:50
For being patient with me. 00:04:53
And teaching me. 00:04:54
And correcting me when I was getting things wrong. 00:04:56
Because that's. 00:04:58
What allowed me to grow? 00:04:59
And learn what I've learned and I'm. 00:05:02
I'm grateful for the experience so. 00:05:03
I love you all. 00:05:05
And I'll miss you. 00:05:06
And Marty and Mayor. 00:05:08
And Brett, you live across the street, so it's all good. 00:05:10
Anyway, thank you, I appreciate it. 00:05:13
Something that we started as a tradition is as we. 00:05:21
Stand and clot. 00:05:24
For those that come and those that go. 00:05:26
And before we do that. 00:05:28
We want to. 00:05:30
Give you a little something. 00:05:31
To say thank you. 00:05:33
I'm not sure who has it and who's delivering it. Do I? I have one of it. I have a part of it. 00:05:35
And you have the other all right. 00:05:41
Over here. 00:05:44
This is a little plaque. 00:05:46
That talks about and and. 00:05:48
Represents the time that you served. 00:05:50
Your neighbors. 00:05:52
In your community. 00:05:53
And then I just thought. 00:05:56
Well, it's a very heavy basket. 00:05:58
So we'll deliver it to you later, but if all of you could join us and stand for Sarah. 00:06:01
I wanted to do something really. 00:06:18
If the Council could stand back up, if we could get a picture together, I would love that. 00:06:20
Let's go out in the fact. 00:06:26
Sorry. 00:06:39
123. 00:06:47
All right, who knew we would be doing this? 00:07:09
One more time. 00:07:13
But now we are going to take this opportunity to fill the vacancy. 00:07:15
Of Sarah's position. 00:07:22
And according to the law, Sarah will have an opportunity to represent the voices and the people that voted her in and. 00:07:23
OK, help us. 00:07:31
Pick her replacement. 00:07:31
With that, I'm going to turn the time over to our city recorder. 00:07:33
And she is going to explain the process and then invite our applicants. 00:07:36
Up to come and present before. 00:07:41
Before the public. 00:07:44
That was really close right here. Thank you, mayor and council. 00:07:47
I'm sorry. 00:07:53
So I guess. 00:07:56
Thank you, Sarah. 00:08:02
For learning and growing with us. 00:08:05
Appreciate that. 00:08:07
OK, maybe I can read now. 00:08:09
Yeah. Thank you. Sorry. 00:08:14
It's been great to get to know her. 00:08:17
But with that, with her resignation. 00:08:19
We are holding this. 00:08:22
It's not really a special session. Sorry. You're you're. 00:08:24
Bersers. 00:08:29
Are the instructions for. 00:08:30
That I'm going to read. 00:08:33
Real quick here. 00:08:34
All of the candidates also received these instructions. 00:08:35
So we're going to hold, it's not really special session. 00:08:39
Take that part out but. 00:08:42
We're going to fill that vacancy tonight. We are required. 00:08:45
For you guys are required to. 00:08:49
This vacancy will have been. 00:08:50
No later than 30 days after the resignation. 00:08:53
From the date of the resignation. 00:08:56
Sorry, maybe I'm taking it so hard because I'm helping somebody else. 00:08:59
With 1/2. 00:09:04
Sorry, Tony's going to get some. 00:09:09
So. 00:09:14
We've put everything together. On the 19th we received the resignation. 00:09:15
And then we put out a notice that we. 00:09:19
Have the vacancy. 00:09:22
All applications. 00:09:24
Were due by December 1st at 12:00 PM. 00:09:26
And the six individuals? 00:09:29
Applied for this vacancy. 00:09:33
And they were invited to submit answers to three questions which we had included with the application. 00:09:35
Rather than send them out later to. 00:09:42
To hopefully speed up the process for you guys to review them and have the opportunity to contact them if you. 00:09:44
Felt you needed to. 00:09:51
Do you want it to do those types of things so you receive those on December 3rd? 00:09:52
And that give you a week. 00:09:57
To review them and to. 00:09:58
Look through them So tonight. 00:10:01
I'm going to jump down here. 00:10:06
In an open meeting. 00:10:08
We're going to have you guys. 00:10:10
Inter well interview The way we're doing it is. 00:10:13
The umm. 00:10:16
Candidates will each get a couple of minutes. 00:10:17
I believe we gave him 3 minutes. 00:10:20
To introduce themselves, give you their qualifications, Have you review them? 00:10:22
I believe did we last time and I was going to double check on this, did you allow them to have one question? 00:10:27
From the Council. 00:10:34
And I think we did not do that because we have so many, but that's OK. 00:10:36
OK. Yeah. OK. We're good. 00:10:42
So they will. 00:10:44
They will introduce themselves and then you guys will. 00:10:45
Give you a few minutes if you need it. 00:10:48
Then I will hand out the ballots. 00:10:50
You guys will do my secret ballot, so when you're done voting, fold it over. Then Tony and I will gather those. We will count them 00:10:52
up. 00:10:55
I believe last time we counted them in. 00:10:59
In the open. 00:11:02
So you guys, everybody got to hear. 00:11:03
What the votes were for. 00:11:05
And we will do that process again. 00:11:07
If if there's any kind of a tie. 00:11:10
Then we'll move on to those procedures with. 00:11:13
Tossing. That's so hard to say. Tossing of the coin. 00:11:19
And to get. 00:11:23
Two that you guys will revote if that's what it. 00:11:26
Is necessary. 00:11:28
Up until it. 00:11:30
Tossing of the coin to determine a winner. 00:11:32
So it's all in your instructions. 00:11:35
It's what we did last time. 00:11:37
We did not need the. 00:11:40
Finish those instructions. We worked really hard on them too. 00:11:41
Don't we, Jamie? Jamie. 00:11:45
We really worked hard because. 00:11:47
We wanted to make sure this process was fair. 00:11:50
And transparent for everybody, so. 00:11:53
With that. 00:11:55
We will turn the We're going to Go and master ballot order. 00:11:57
So with that, we will turn the time over to Danny. 00:12:00
Then Amber, then Ezra, then Christopher Judd. 00:12:03
And Tiffany and then. 00:12:06
Christopher Price. 00:12:07
Barry, Mona. 00:12:10
OK. 00:12:15
Good evening. 00:12:17
I'm Danny Beekman. 00:12:18
I have spent the last 23 years. 00:12:21
In the United States Army. 00:12:23
During the last 23 years, I have served in multiple leadership positions. 00:12:26
In all those positions. 00:12:31
Required sound judgment. 00:12:32
And accountability. 00:12:34
I've been in charge of. 00:12:36
Accounting. 00:12:39
Facilities development. 00:12:42
And asset management? 00:12:44
And all the things that I've done the last 20 years. 00:12:46
Is managed by federal law. 00:12:49
Regulations and standard operating procedures. 00:12:50
And all of is accountable for it. 00:12:54
I've also. 00:12:57
Has been a leader in. 00:12:59
Multiple units am I allowed to turn on? 00:13:01
OK, multiple units. 00:13:03
And I've gone. 00:13:05
I daily deal with small unit. 00:13:07
Issues all the way up to strategic. 00:13:10
Brigade which means like. 00:13:12
Big picture, thousands of soldiers. 00:13:13
And I think these skills can translate well. 00:13:17
Through this position, although I've never. 00:13:21
Been involved in the city I. 00:13:24
Didn't even know where this room was. 00:13:26
I'm definitely the new guy. I don't know anybody. 00:13:28
But I think. 00:13:31
Being a resident here for the last 8 years, I think we were the 6th home in the. 00:13:33
Willows in the water's Edge community. 00:13:38
And during those last eight years? 00:13:41
I've seen this community just absolutely blow up and there has been some changes. 00:13:43
And some. 00:13:47
Challenges. 00:13:48
I think personally as a council member, I feel like. 00:13:50
The skills you're looking for is maybe stuff like that listens. 00:13:54
That can make decisions based off of data. 00:13:57
Policy. 00:13:59
And definitely honoring the. 00:14:00
Taxpayer. 00:14:03
I think I bring a steady leadership history. 00:14:05
Transparency. 00:14:08
Live communication and fiscal responsibility. 00:14:10
I see that in the future, vineyards continue to grow. 00:14:14
And I just. 00:14:17
Want to be a part of that growth and manage our growth. 00:14:18
And represent the people Vineyard. 00:14:21
And their voices. 00:14:23
Penny, any questions that concludes my. 00:14:25
Introduction. 00:14:29
Thank you so much, Danny. 00:14:31
And Council, does you want to do questions now or at the end? 00:14:33
Actually, what we'll do is we'll do. Now are there any questions for? 00:14:42
Not at this time. 00:14:46
OK. Thank you so much, Danny. 00:14:47
Who's the next Amber? 00:14:50
It's really great to see a new face, so welcome. 00:14:53
I want to start by thanking Sarah and I'll hopefully not cry. 00:14:56
But I can tell you that not everybody reaches staff. 00:15:00
The way that you have. 00:15:03
And you genuinely loved the people of Vineyard. 00:15:04
And you taught me so much about leadership, even if you don't know that. 00:15:07
And integrity. 00:15:11
And. 00:15:12
You will be missed. 00:15:14
Thank you for everything you've done. 00:15:15
Thank you. 00:15:17
I'm here. 00:15:18
I left here a year ago as I went through a horrific divorce. 00:15:19
I'm back here because no. 00:15:22
Women won any seats, so I thought I'd stand here and speak. 00:15:24
I don't talk about myself very well, but I do want to talk about my priorities. 00:15:28
I want to bring the Arts Commission. I want to collaborate with them and build their. 00:15:32
501-C3 lists and help monitor their grant program. 00:15:36
I want to bring the library Spanish story time back, help them get their signage and help them in their years long. 00:15:40
Certification progress that they're already partially through. 00:15:45
I want to work with the Active Transportation Commission to continue fleshing out roles and policies support engagement with it. 00:15:49
Residence Council and UVU. 00:15:55
And your careers needs enhanced volunteerism. 00:15:57
They need grant support and they need better ability to get their. 00:16:00
Information out in their events because they're quite successful. 00:16:04
If they have enough. 00:16:07
Representation. 00:16:09
Community gardens. 00:16:10
You need to enhance that volunteer base. Make sure it's volunteer run. We need to. 00:16:12
Reprogram the education. 00:16:16
Do us another garden stand. 00:16:18
And create the manual. 00:16:20
Let's see, the Youth Council needs a lot of support. They can. 00:16:22
We can build structure for them. We can create documentation for them. 00:16:25
And we can make a lot of opportunities for them to collaborate with the council and the staff. 00:16:28
We need to work on transportation. You need those bus stop covers that were qualified for. 00:16:33
We need Melrose to be safer. Pedestrian van Automobil. 00:16:38
Yes, automobiles. 00:16:42
As well, not just walking. 00:16:43
And we need to focus on multimodal transit because everyone deserves to get around safely and efficiently and effectively, 00:16:45
regardless of how they're doing it. 00:16:49
We need the website. 00:16:53
To be finished. 00:16:56
People deserve access to information. 00:16:57
Right, easily and. 00:16:59
Readily. 00:17:00
We need if we don't have a car away, we need a new opportunity to recruit. 00:17:01
Create a space where we're protecting wildlife and nature and allowing the people to have that beautiful ecosystem and that piece 00:17:05
of vineyard. And I think it really represents the vineyards history of environmental stewardship. 00:17:10
Cybersecurity is something that we are kind of just waltzing into right now. It's the. 00:17:17
Beginning of a new era and we have got to be sure that we put together something that's robust but flexible. 00:17:21
And build a foundation. 00:17:27
That we can build upon as we. 00:17:28
Journey through. 00:17:30
The novelty of technology. 00:17:31
I love vineyards. 00:17:34
I'm here. 00:17:35
I love just. 00:17:37
Knowing the people and I. 00:17:38
Just want to put my name in here. 00:17:39
In case you need somebody to support. 00:17:41
Thank you. 00:17:43
Thank you. Are there any questions for? 00:17:44
Thank you. 00:17:49
That's that. 00:17:53
Thank you for your time. I'd like to start by thanking Councilwoman Sarah Cameron for for your service. 00:17:56
And for each of you for your service. 00:18:03
And the time you've taken to learn more about the applicants, not only. 00:18:05
Now through. 00:18:09
Phone calls, but through through the questions that we submitted as well. 00:18:10
Councilman Holdaway, thank you so much for for taking my call after I filed as well. 00:18:14
For those of you who don't know me, I'm as. 00:18:19
Former candidate for City Council. 00:18:21
I bring experience working in government through my career and local government and my master's in public administration from 00:18:24
Brigham and University's Marriott School. 00:18:27
Well, I think my experience is an important part of my qualifications to fill this vacancy. 00:18:32
What's more important to me are my accomplishments as candidate for Vineyard City Council. 00:18:36
I personally knocked over 1000 doors and earned the trust of just barely over 1000 voting residents. 00:18:41
I'm grateful for everyone who participated in the election, regardless of who you voted for, and I'm really grateful for those who 00:18:47
reached out. 00:18:50
Afterwards, they expressed their appreciation for my campaign, even if they couldn't vote for more than three candidates. 00:18:54
My most important accomplishment though in life, and what makes me feel the most qualified to even apply for this, is supporting 00:18:59
my incredible wife and our three amazing children. 00:19:03
I couldn't even think about doing this without their support. 00:19:08
As our new council members and incoming mayor said, let's keep the good things going and improve what we can. 00:19:11
We have so many amazing projects the city's been working on and. 00:19:17
But it was amazing to see the grocery store open, the fire station open. 00:19:20
And I can bring that expertise of navigating government, the recent background knowledge. 00:19:24
Of me as a former staff member and a recent candidate. 00:19:28
And help the city make changes that our residents hope to see. 00:19:31
Since filing to run, I've committed to residents that I want to be a force multiplier. 00:19:34
An asset to whomever was elected alongside me. 00:19:38
After placing third in the primary and seeing a very real opportunity to be elected alongside candidates who are new to the city 00:19:41
government. 00:19:44
I was excited to double down on that commitment. 00:19:47
I've been impressed by some of the statements and sentiments and have enjoyed getting to know all the candidates who ran for 00:19:48
office better. 00:19:51
Well, there may be some disagreements with approach or policy among all of us, as we've experienced in the past. 00:19:55
Disagreements are a healthy part of coming to the best conclusions in a city. 00:20:00
I respect everyone on the council and every person who's been elected. 00:20:04
To serve in the future in different ways. 00:20:07
Everyone's perspective will bring value to the table, and my commitment to all of you is that I will engage in mutual respect as I 00:20:09
support our constitutional values and the oath of office as a Councilman. 00:20:14
In closing, I just want to say I'm thankful though. 00:20:19
That through the debates and discussions with other candidates, the honest recognition of staff efforts. 00:20:21
While there will inevitably be reductions to staff due to proposed cuts. 00:20:26
And turn over in key positions due to priority shifts. 00:20:30
I will be an advocate for the least disruptions and operations. 00:20:33
And programming is as a curve. 00:20:36
Efficient government is maintaining the best service while. 00:20:38
Oftentimes, government and business budgets will be cut in ways that create horrible inefficiencies. 00:20:41
And it's critical to avoid those inefficiencies. 00:20:46
Key to that is keeping parts of the culture that get the best out of our employees and ensuring staff members remain focused on 00:20:48
the priorities of the public as directed by the Council. 00:20:52
When we can work together with our staff. 00:20:55
Will be much, much stronger. 00:20:57
Thank you. 00:20:59
Any questions? 00:21:00
Any questions? 00:21:01
Not at this time. Thank you. 00:21:05
Chris Jud. 00:21:08
This is a much better place to be than where you're at. 00:21:13
Some of my qualifications include I've served on the council before with some of you and have had the opportunity to serve on 00:21:17
Planning Commission for quite some time before that. I've been a resident of the city since 2013. 00:21:22
With active involvement and. 00:21:28
Commissions and other. 00:21:31
Roles meeting with many of you as big. 00:21:33
Developments or other? 00:21:36
City buildings come online and it gives some input. 00:21:38
And opinion in that. 00:21:41
I didn't think I would want to put my name into this. 00:21:45
Roll again because I didn't run for office last time. 00:21:49
When I finished my. 00:21:53
Want to say career, but my four years as a City Councilman. 00:21:55
But as I got. 00:21:59
Calls from residents that. 00:22:00
Or on both sides of the fence asking me to. I felt like there was a need. 00:22:02
To bring some. 00:22:07
Mutual understanding. 00:22:09
To what I feel like is a great. 00:22:10
Fissure between what we've seen in the community recently. 00:22:15
And I feel like I can provide a role. 00:22:18
And some. 00:22:20
Calming presence. 00:22:21
To some of that. 00:22:23
Chaos that we've seen. 00:22:25
As some of you know, I disagree with some of you. 00:22:28
On things and we've done that respectively, or. 00:22:30
Respectively, yeah. 00:22:33
Respectfully, thank you. 00:22:34
But we've also agreed on a lot of things too, and I think through that mutual. 00:22:37
Work we've. 00:22:41
Gained respect of each other and others, and of the of the citizens of this. 00:22:43
City. 00:22:47
Part of my. 00:22:49
Goals would be. 00:22:50
To keep as many staff as we can. 00:22:52
As a work in a local community bank. 00:22:54
We're only as good as. 00:22:58
The individuals have. 00:22:59
That are with us and so I understand there needs to be budget cuts and things like that as people are requiring. We can't lose. 00:23:01
The great staff that we have. 00:23:08
That's one of my main priorities. 00:23:11
One of my other priorities, in addition to that is continuing the effort that the RDA has made. 00:23:13
I think we've all been a key role in that. 00:23:19
I'm the big proponent of the RDA and the. 00:23:23
Good that it is done to our. 00:23:25
Our city. 00:23:27
And I think it needs to continue as we move forward. 00:23:28
I think I can bring a lot of. 00:23:32
Expertise with budgets. 00:23:33
I I work in finance, the local community bank here in Utah County. I look at budgets all the time. 00:23:36
For many businesses, large and small. 00:23:41
And the RDA and city budget does not scare me. 00:23:43
Based on the bank size that I help. 00:23:47
It's a $2 billion bank. 00:23:50
So those types of budgets don't? 00:23:52
Sometimes you think things. 00:23:55
Fall between the cracks, but if you have a keen eye looking into the all those line items you can really make a lot of 00:23:56
improvements there. 00:24:00
I just appreciate all your time. 00:24:03
I do not want to roll a dice tonight so do not have a tie of a vote. 00:24:05
You don't have any dice for your bed. If you don't know what that jokes for, talk to me afterwards. But. 00:24:10
Just appreciate all your time. Thank you. 00:24:14
Thank you. Any questions for Chris? 00:24:17
Not at the same. Thank you. 00:24:21
All right, Tiffany. 00:24:23
Alright, so I apologize I have a cold. 00:24:32
But chewing on gum has really brought my voice back so. 00:24:34
Cracks a little bit. 00:24:36
It's great to finally see a lot of people in person that I've engaged with online but not been able to have. 00:24:38
In an introduction in person SO. 00:24:43
Well, in my audience, so. 00:24:46
My name is Tiffany Stevens. I grew up in Orem, so I spent a lot of time here before this was Vineyard, going to the lake, you 00:24:48
know, spending a lot of time on the beaches. You could call it up. It was amazing for us as a kid. 00:24:54
And I, I love this area. I've spent time in Hawaii and Arizona and California and I always end up back. 00:25:00
So as far as experience goes. 00:25:06
I would like to begin by saying I feel the most important. 00:25:10
Reason someone should be up here is experience is important, but also with. 00:25:13
Purpose, right, because we live. 00:25:17
In a country where it's a constitutional. 00:25:20
The public that allows for community members who. 00:25:23
Maybe don't have a degree in finance or don't have a degree in this or that to be able to come in and participate in government, 00:25:27
learn the processes as they're new, like Sarah's, like so eloquent. 00:25:32
And bring new ideas to the table and represent their constituents and so. 00:25:37
My in particular experience with that being said is a family nurse practitioner I've worked for. 00:25:41
Premier Family Medical for many years and I've spent my whole career in medicine, so I love healing and that is my career. 00:25:47
But I also have a large passion for. 00:25:53
Politics. So I spent a year campaigning. 00:25:56
And working for a pack for DeSantis and they learned a lot about, you know, during the primary, presidential primary. 00:26:00
And I learned a lot about. 00:26:06
National politics and how the legislation works up at that level. And then I've also spent a lot of time with Mike Kennedy up at 00:26:08
our state Capitol on the Senate floor. 00:26:12
And in the back with a lot of the staff and learning how our state code is developed, which I feel is so important. 00:26:17
For the council members, right, I feel that's a huge part of your job, so. 00:26:23
I did learn quite a bit that way. 00:26:26
It was a really interesting process. I found that a lot of things are not always what we. 00:26:28
You know, anticipate and at the same time, I feel like I also learned where my stance was, which is I always believe that we 00:26:33
represent and we serve at the pleasure of the public and the people who elect us. 00:26:38
And it's that's, that's a hard line to walk. And the way that we always determine that is through many means. But voting is a 00:26:44
really important way, right? 00:26:48
So when people vote, are telling us, hey, this is the platform that I want, these are the things that I'm hearing, and this is 00:26:52
what I would really like to see happen. 00:26:55
So I feel like our biggest priority. 00:26:59
As a City Council member should always be to represent them, to be clear in communication with them and transparency. Make sure 00:27:01
they understand what's. 00:27:05
Happening before we kind of make that determination and if not, we have time, right have open up that dialogue, make that 00:27:08
discussion the bigger priority. 00:27:12
So I feel like those are the things that are important to me. Obviously in the most recent elections we saw there were hot topics 00:27:16
like traffic. 00:27:20
And what's going to happen is Vineyard expands and grows, which is a huge discussion parking where you see a lot of discussion on 00:27:23
taxes and how can we lower those and be fiscally conservative and responsible. 00:27:28
We also saw things on transparency and communication and I feel like that is some areas that I would probably be really passionate 00:27:34
about ultimately. 00:27:38
I feel like. 00:27:42
The most important thing that I can bring to the table is that. 00:27:43
I truly believe that we serve at the pleasure of our constituents and finding out what that is. 00:27:46
Right. What do our constituents want? Do they have the information readily available? You know, kind of. 00:27:52
So they understand everything that's going on. Are we having that dialogue? That's going to be the way to facilitate that so. 00:27:58
If you guys have any questions for me, I'm open. 00:28:03
To them. But oh, and then as far as budgets and things like that go, yes, I'd run my own budget. I've been a clinical director. 00:28:05
20 plus years of medicine hiring, firing. 00:28:11
Staff management. 00:28:13
All those types of things. 00:28:15
Awesome. Thank you, Tiffany, any questions? 00:28:16
All right, That's fine. Thank you. 00:28:20
All right, that brings us to Chip. 00:28:23
Christ. 00:28:25
Hello my name is Chip Price. 00:28:33
I moved here in 2018 and we've been here for. 00:28:36
About 8 years now. 00:28:39
And so I've seen. 00:28:41
I've seen the the city shift from. 00:28:43
A small little town. 00:28:46
Bunch of dirt, lots to where we are today. 00:28:48
And. 00:28:51
One of the things that I've seen in between those. 00:28:52
The the beginning and the end. 00:28:55
Is that? 00:28:58
There's not a lot of difference between. 00:29:01
How our city got created and where it is now. 00:29:03
And where the the founding fathers were and how and how they hashed out their differences and came to an agreement. 00:29:07
I love how our constitution was formed. 00:29:14
Well, you had a bunch of people that got in A room. 00:29:18
They disagreed with each other, some of them. 00:29:21
Vehemently. 00:29:23
They argued. 00:29:25
There was name calling. It was. 00:29:26
A long, hard slog. 00:29:29
And through all of that. 00:29:31
They made changes. 00:29:34
And they've made adjustments and they wrote. 00:29:35
A magnificent document that governs everything that we do today. 00:29:38
I have spent the last. 00:29:43
20 years working for a company. 00:29:45
That, uh. 00:29:47
Works with troubled youth. 00:29:49
I have spent. 00:29:51
Many years working with these kids. 00:29:52
And our company. 00:29:56
Has grown. 00:29:57
We have over around 200 children. 00:29:59
Scattered from. 00:30:03
Cedar City up to. 00:30:04
Up to Salt Lake. 00:30:06
And we're just growing. 00:30:08
We also I also have 600 people. 00:30:10
That sometimes also act like children. 00:30:13
And my job. 00:30:17
Is to facilitate. 00:30:19
All of their needs. 00:30:20
I work in. 00:30:21
And a lot of times when people. 00:30:23
Get a hold of me, they're already. 00:30:26
Upset. Yeah. 00:30:28
And my job is to listen, to learn. 00:30:29
To adapt. 00:30:32
To quell and to. 00:30:34
Create solutions. 00:30:36
I am grateful. 00:30:43
For the opportunity that I have to stand before you guys and ask for your vote, I'm grateful for the many of you who took the 00:30:45
time. 00:30:48
To get to know me over the years. 00:30:53
For the interviews that I've had with you. 00:30:56
We have disagreed. 00:30:59
And I hope that you will see. 00:31:00
And even when those moments where we were disagreeing with each other. 00:31:03
That you could see that I was flexing those skills that I was trying to understand. 00:31:07
I was explaining our differences and doing so respectfully. 00:31:13
This is how commerce should work. 00:31:17
Sometimes it needs to take time. 00:31:20
And that is the case with our founding fathers. They hammered on each other. 00:31:22
Forever. But they came out with something. 00:31:27
Beautiful. Umm. 00:31:31
So I appreciate your time. 00:31:32
And I appreciate your consideration. 00:31:35
And without a. 00:31:38
Yield back. Thank you so much, Chad. 00:31:40
Are there any questions? 00:31:43
OK, not at this time. 00:31:46
Thank you so much. 00:31:48
Thank you to all of you for putting your names in. 00:31:51
This would just. 00:31:54
Quickly before. 00:31:56
Pam makes us. 00:31:58
Well, I'm actually. 00:31:59
I want to actually take just a 5 or 10 minute break for the council to sit and think about this and go through the. 00:32:01
The applications and look through them it. 00:32:08
It's actually a really difficult decision. 00:32:11
And I personally really was grateful to be able to talk to each of you on the phone or to serve with you. 00:32:13
And I didn't really feel like I needed to call you guys. 00:32:21
Already so. 00:32:24
I did read the questions. 00:32:26
That you answered and sent in. 00:32:28
I want you to know that whatever happens tonight, and however the vote goes, it will probably bring like some excitement and some 00:32:30
discomfort and. 00:32:34
We carry that with you, but. 00:32:38
I think what's most important is that you're all our neighbors. 00:32:40
And that's what's so beautiful about this, is the idea that each of you wanted to stand up and serve your community. 00:32:43
And I'm 100% behind you on that. 00:32:51
And I know this. 00:32:53
Whole table is 100% behind anybody willing to serve their community. 00:32:55
So. 00:32:59
With that, we're going to take a 10 minute recess for the Council to consider. 00:33:00
These applications and then we will. 00:33:05
Take a vote. 00:33:08
Mayor, just for anyone's. 00:33:12
Awareness. 00:33:15
The the Firehouse. 00:33:16
Opening was today and we had some leftover drinks. Those are out in the hall if anyone would like. 00:33:18
Well, there's a chance we're here for. 00:33:23
You know a few more hours, so feel free to go grab a drink. 00:33:26
Yes, please do. And if you it was awesome, if you didn't have a chance to go, please stop by and the house is beautiful. 00:33:29
OK. 00:33:38
All right, Pam, I'll turn the time back over to you. 00:33:40
Thank you. 00:33:54
So the first thing we're going to do now, if you guys are ready, we're going to start with round one. 00:33:55
Which is I will hand you guys the. 00:34:00
Ballots, and you will. 00:34:02
Vote your secret ballot. Make sure you fold it over. 00:34:05
I will collect them. 00:34:08
And then? 00:34:09
Tony and I will. 00:34:10
Count them, I will read them out. 00:34:11
Loud like we did last time. 00:34:13
And then he will tally them. I will read them all first. 00:34:15
So that all votes are counted. 00:34:20
And then we will. 00:34:22
See if we have a winner, if not, we'll move on to the next phase. 00:34:23
OK. 00:34:27
I need to recuse myself. 00:35:41
So one of the candidates is my superior at the county. 00:35:43
And they saw. 00:35:48
That there isn't a legal conflict of interest, but there is a perceived conflict of interest. 00:35:49
Since this vote directly affects him. 00:35:54
You got it ready. OK, cool. Sorry. 00:36:49
I'm sorry. 00:36:53
OK, we have one vote for Ezra and Nair. 00:36:56
We have one vote for Ezra Nair. 00:37:03
We have one vote for Christopher Price. 00:37:08
And one vote for Ezra there. 00:37:15
Yes, when there is. 00:37:18
Has three votes. 00:37:20
So he is now. 00:37:22
Appointed. Elected. 00:37:23
As a council member. 00:37:24
Thank you. All right, let's go ahead and stand up and. 00:37:25
OK. 00:38:02
All right, as Sarah takes her seat, we're going to. 00:38:20
Where as Lanaren and then we'll get a picture and 1st we'll take one with the whole group, including Sarah. So Sarah, please don't 00:38:23
leave and then we'll. 00:38:27
Take it of the current. 00:38:31
Sitting council. 00:38:32
Even though I haven't memorized, that always makes me nervous. 00:38:41
Every time. 00:38:46
I state your name. 00:38:48
Having been appointed as a City Council member. 00:38:50
I'm gonna find it as a City Council member. Do solemnly swear. 00:38:52
That I will support, obey, and defend the Constitution of the United States. 00:38:56
It's almost where that I will support, obey and defend the Constitution of the United States and the Constitution of the state of 00:39:01
Utah. 00:39:04
The Constitution of the State of Utah, and that I will discharge the duties of my office with fidelity. 00:39:08
And then I will discharge the duties of my office with fidelity. 00:39:13
Congratulations. 00:39:16
OK. 00:39:18
Yeah, sorry, put your name here. 00:39:19
Sign it and I will get it signed and you can have a cup. 00:39:22
Thank you. 00:39:43
Let me get this out of your way. 00:39:45
They don't hear this one. 00:39:56
One big one, and then. 00:39:58
OK, 123. 00:40:08
123. 00:40:10
Oh, Jake Phillip, one more. 00:40:16
And then actually I compared to the picture about the. 00:40:18
I like. 00:40:23
It's history. 00:40:25
123. 00:40:27
OK, all the. 00:40:34
Amber. 00:40:37
All right, 123. 00:41:02
Thank you. 00:41:06
With the new. 00:41:26
Council coming forward, there's going to be some vacancies and seats and I highly recommend the people that came and applied to 00:41:29
for this. 00:41:32
For those positions in the future. 00:41:37
We now will have a brief. 00:41:41
Pause as we switch over to our. 00:41:43
RDA meeting. 00:41:45
You're good. 00:41:53
All right, welcome back to Vineyard City Council. 00:41:56
We took a brief recess for our Redevelopment Agency board meeting. Kelly come up to the microphone, Kelly's from the roof and 00:42:00
she's going to present what's going on and. 00:42:04
An update. 00:42:09
My name is Kelly Smirkwaite and I'm an advocate for the roof and we've just spent about a year and a half. 00:42:11
Passing out tickets to everybody we can. 00:42:18
We are. This year we're doing something called. 00:42:21
Community Spotlight. 00:42:24
And we, every community in the whole valley has a week. 00:42:26
And our week is. 00:42:30
January 27th to the 31st. 00:42:32
And what that means is for that week. 00:42:34
Anybody in Vineyard can buy tickets for a discounted rate. 00:42:37
They're going to put a marquee in the marquee they're going to put. 00:42:41
Advertise Vineyard and they're going to have. 00:42:45
And I will probably put. 00:42:48
Things up. 00:42:49
Your logo and events that are going to happen. 00:42:50
There. Let's see. 00:42:55
That's about it. It's you can advertise whatever you want and. 00:42:59
For that week. 00:43:02
So these are tickets. 00:43:03
I gave one to your new player already, but. 00:43:06
There's 22 tickets for each one of those and it's under 50. 00:43:09
Dollar, so yeah. 00:43:13
Issue last time. 00:43:15
OK, so. 00:43:16
We fixed that. 00:43:18
And but they're only good for that week. 00:43:19
So what they would like to do is have, they would love it if the council would all go on one night and we would do a tour. If you 00:43:23
got there at 6:30, we'd do a tour of the theater. 00:43:28
And I would show up if you. 00:43:33
Certain. 00:43:34
And that's. 00:43:36
There's a paper. 00:43:39
Thank you so much. 00:43:43
And. 00:43:44
If you have any questions. 00:43:46
I'll contact Hannah. I've been speaking with Jenna and Dorelli. 00:43:49
About how to advertise things like that. So that's excellent. Thank you so much for keeping us so involved. 00:43:54
Arts and culture are so important to Vineyard and we're we're grateful that you come and keep us updated. 00:44:00
Thank you. Awesome. Thanks so much. 00:44:05
All right, we'll have a quick presentation on our water and sewer rate study presentation by Zions Bank. 00:44:07
You're not Susie Becker. 00:44:15
It's good to have you here. 00:44:18
All right. 00:44:24
Thank you, Nissim. 00:44:26
Evening Mayor Fuller and members of the City Council. I'm not Susie Becker. I'm Jonathan Considine. 00:44:28
I work with Susie. I'm an analyst at Zions Public Finance on their municipal consulting team. 00:44:34
I'm here to present the results of a study performed in coordination with city staff. 00:44:40
Examining vines. 00:44:44
Water and sewer rates and proposing changes to these rates over the next several years. 00:44:46
As we review the results, I want to highlight several guidelines we used for our analysis. 00:44:53
The goal of the city's water and sewer rates is to create a financially sustainable system that helps the city. 00:44:58
Keep up. 00:45:03
With both growth and inflationary costs. 00:45:04
To that end, we ensure. 00:45:07
That net revenues before debt service and capital costs. 00:45:08
Were positive necessary for the city to control its expenses? 00:45:12
We also ensured that the new rates maintained a debt service coverage ratio of at least 1.25. 00:45:16
This ratio, which is the ratio of net revenues. 00:45:21
Revenues after operating expenses. 00:45:24
To the annual debt service payment. 00:45:27
Is a requirement of most bond covenants. 00:45:29
Keeping the cities coverage ratio above 1.25 allows the city to maintain its ability to. 00:45:31
Its ability to issue bonds. 00:45:36
In addition, we targeted rates that would enable the city to have at least 180 days or six months. 00:45:38
Of cash on hand to cover operating costs. 00:45:44
And finally, we tried to use rates that were easy to understand and equitable. 00:45:46
On this slide you can see vineyards current rates for water which are made-up of a base rate. 00:45:52
And a usage rate. 00:45:57
The base rate covers a water customer's first 5000 gallons. 00:45:58
While the usage rate sorts customers into tiers. 00:46:02
Based on gallons of water used in a month. 00:46:05
The three. 00:46:08
Inch meter size corresponds to a standard. 00:46:10
Single family home. 00:46:13
The other meters. 00:46:15
Sizes are typically commercial customers. 00:46:16
And you can see on the table on the right. 00:46:19
That, uh. 00:46:23
Every 1000 gallons. 00:46:23
Those rates are charged. 00:46:26
Each 1000 gallons. 00:46:29
That are used. 00:46:31
In a month. 00:46:32
These are the city's planned water infrastructure. 00:46:38
Projects. 00:46:41
Over the next seven years, the. 00:46:42
City plans to invest nearly $10 million in its water system. 00:46:43
Our water rates model assumed an increase of 2% each year on both base and usage rates. 00:46:52
There are three exceptions. 00:46:58
Being at a 10% increase in 2026 for Tier 3 residential customers. 00:47:00
With annual 2% increases thereafter. 00:47:05
A 15%. 00:47:08
Increase in 2026 for Tier 4 residential customers with two. 00:47:09
Annual 2% increases thereafter. 00:47:13
And a 15% increase in 2026. 00:47:16
For Tier 3 commercial customers. 00:47:18
With annual 2% increases thereafter. 00:47:20
We also factored in that the city would continue paying its outstanding. 00:47:23
On obligations of around $800,000 annually. 00:47:27
That the city would not issue any new bonds. 00:47:31
And that the city's water fund. 00:47:33
At a starting cash balance of $8.6 million. 00:47:35
On this slide, you can see that net revenues before debt service and capital costs are sufficiently high. 00:47:40
Capital outlays are expected in years 20/26/2027. 00:47:47
2028 and 2029. 00:47:51
The water fund's debt service coverage ratio is well above the required 1.25 and days of cash on hand is significantly above the 00:47:56
target of 180 days. 00:48:00
All in all, with these water rate assumptions, the cities financial picture for water infrastructure looks quite healthy. 00:48:05
On this slide you can see the proposed changes to the base rate. 00:48:13
Each year. 00:48:16
The 2025 are the current rates. 00:48:17
And you can see those 2% increases. 00:48:21
Applied. 00:48:23
Sorry, this is for the base rate. 00:48:30
And these are the. 00:48:34
Proposed rates on the usage side. 00:48:35
Usage side. 00:48:37
You can see those highlighted cells. 00:48:38
And are illustrating. 00:48:41
One time, 10% and 15% increases. 00:48:44
These increases are designed to encourage. 00:48:48
Water conservation. 00:48:53
And on this slide we have. 00:49:05
Vineyards water rates compared to. 00:49:10
The surrounding. 00:49:12
Cities, uh. 00:49:13
Uh. 00:49:15
OK. Moving on to. 00:49:18
Through Rates This table shows the Vineyard's current rates. 00:49:20
For sewer usage. 00:49:25
Like water, the sewer rates are made-up of a base rate and a usage rate. 00:49:28
Call the flow rate. 00:49:32
This slide shows the. 00:49:36
Planned capital projects for the city sewer system. 00:49:38
Happening in years 2031 and 2033. 00:49:42
Our sewer rates model assumed a rate increase of 5% each year. 00:49:48
This increase was necessary to offset cost increases from the Timpanogos Special Service District. 00:49:52
Which is increasing its cost of Vineyard by 15% over the next two years. 00:49:58
We also included debt service of $90,000 annually. 00:50:04
No new bonds. 00:50:07
And a starting cash balance of $2.7 million. 00:50:08
This slide shows that apart from fiscal year 2026. 00:50:14
And with these assumed rate increases? 00:50:17
Vineyard sewer system will be able to financially sustain itself. 00:50:19
No capital projects are anticipated within the next five years. 00:50:23
So with this, we're not doing. 00:50:29
We're not doing any capital improvement projects. That's what I wanted to ask. 00:50:31
Right within this increase. 00:50:34
Right, OK. 00:50:37
Here you can see the proposed sewer rates. 00:50:44
For both base and usage. 00:50:46
And finally, here are vineyards current sewer rates compared to surrounding cities. 00:50:51
You can see the vineyard has a. 00:50:56
Lower base rate. 00:50:58
But a higher usage rate. 00:51:00
Than the surrounding area. 00:51:03
Thank you. 00:51:05
Thank you so much. 00:51:06
Does anybody have any questions for Jonathan? 00:51:07
It doesn't look like we do at this time. Thank you so much for coming and stopping in for. 00:51:13
We appreciate this. 00:51:17
Very insightful. 00:51:19
Next on the agenda is our fiscal year 2024-2025 audit report. 00:51:21
And we have Spencer with us today. 00:51:27
From Gilbert. 00:51:29
And he is going to go over that report with us. 00:51:31
Hi, do you guys mind passing those booklets out to us? 00:51:44
Yeah, I can bring you some more copies. 00:51:56
So because we are accepting it, so we must review it, yeah. 00:51:58
So as a reminder, my name is Spencer Nancy. 00:52:07
Auto partner with Gilbert and Stewart. 00:52:10
A lot of you I've seen before and you've heard my spiel before, so. 00:52:12
Hopefully it's not too boring to you. 00:52:18
This person just want to say thanks again for the opportunity to. 00:52:20
Conduct the audit. 00:52:25
For the city. 00:52:26
It's always pleasure, it's always great working with. 00:52:28
The staff here. 00:52:30
Working with Christy was good and we were able to. 00:52:31
Work through everything in a timely manner and. 00:52:34
Yeah, it's always a pleasure. So thank you for that. 00:52:36
As a reminder. 00:52:40
As uh. 00:52:41
As the auditor, we come in as. 00:52:44
Or an independent party. 00:52:46
I have no real ties to the new city, so we're able to come in and have an unbiased opinion. 00:52:48
And look at things so. 00:52:52
If you want to jump to that first page here this independent audit report, this is really. 00:52:53
Kind of sums up everything that. 00:52:58
That we come in and do. 00:53:00
The first being that the basis of our opinion is based on governmental auditing standards. 00:53:03
And then? 00:53:08
I don't like the way the latest this letter out, but if you if you skip to the next page there, you'll see some bullet points 00:53:10
there that really go over. 00:53:14
What those standards are and what we do. 00:53:18
As auditors, I like to kind of point some of those out. 00:53:20
We exercise that professional judgment and maintain that professional skepticism as we go throughout the audit. 00:53:24
We're identifying, assessing risk. 00:53:30
We're appearing and understanding of the internal controls. 00:53:33
Evaluating the appropriateness of any accounting policies and procedures. 00:53:36
And then in our judgment, were. 00:53:40
Going through and looking at everything and forming our opinion on the audit so. 00:53:42
Some of the steps we do that we're performing, you know, analytical procedures, we're coming in, we're testing internal controls 00:53:48
through. 00:53:51
Looking cash receipts and disbursements. 00:53:55
Checking fixed assets. 00:53:57
We're coming in, we're looking at the bank statements. 00:53:59
We're talking with staff, we're doing all sorts of things to be able to help us. 00:54:02
Gain that understanding to be able to form the opinion that we did. 00:54:07
Back on that page one you'll see the otters responsibility. 00:54:10
Says our responsibility to express this opinion. We conducted it. 00:54:14
And uh. 00:54:17
As a whole, are free from any material misstatement, which is a very confusing way of saying that there were no problems. This 00:54:19
would be your. 00:54:22
Your clean opinion So. 00:54:25
That's exactly what you would want to hear. 00:54:27
As the Council so. 00:54:29
If you want to flip through that, you can there's. 00:54:32
This is probably. 00:54:34
The section that you would be most interested in this management discussion analysis, this is going to give you the. 00:54:36
The the lame in terms, if you will, on basically everything that's behind it. 00:54:43
And a much more. 00:54:48
Readable way. 00:54:50
I just like to point out these financial highlights, which are all. 00:54:52
Very good. It shows that the the net position or. 00:54:55
Increased by 16,000,000 through the year. 00:54:59
Which is a good thing. 00:55:02
Your unrestricted portion of it increased by that nearly 7.5 million. 00:55:03
Your governmental activities increased by the 15.7. 00:55:09
And the business activities increased by that 346, so. 00:55:13
Everything's going the right way, everything's going the right direction. 00:55:17
Which is always good to know. 00:55:21
So yeah, you're welcome to flip through those next couple pages and I'll give you a really good summary of everything behind it. 00:55:22
If you go to page. 00:55:29
16. 00:55:34
So this is your statement in net position. This is your. 00:55:36
Obviously governments are different than for profit businesses so. 00:55:40
And government accounting standards, they tried to figure out a way to make it somewhat comparable. So that's what this statement 00:55:44
in that positions is. 00:55:48
To modified. 00:55:51
Approach where we're bringing in all the fixed assets and everything so. 00:55:53
This really is a good one to look at if you want to know as a whole. 00:55:56
Like what are the assets, what are our liabilities, How much money is coming in, How much is the money is coming out? 00:56:00
This is a good place to go. 00:56:05
So 1617 and 18 are essentially your balance sheet and income statements for. 00:56:07
The entity as a whole. 00:56:12
And then on 19 this is probably where. 00:56:14
Is what you're much more useful used to. This would be your fund statement, so this is what you're basing your budget around. 00:56:17
A little more concise to what you're probably used to seeing. 00:56:23
For the governmental funds. 00:56:26
And then behind it are there your proprietary? 00:56:27
So, umm. 00:56:30
After that if. 00:56:33
Is all the notes and disclosure, which is always a fun time on Friday night to look at. If you want to take a song, look at it. 00:56:34
There's a lot of detail, a lot of information that backs up and supports all the numbers that fall into. 00:56:41
The financial statements. 00:56:47
Someone spent a ton of time digging through that just because it gets. 00:56:48
Very, very detailed so. 00:56:52
The second of the three reports I didn't want to point out if you flip clear to the back. 00:56:56
That's always useful too to look at. Page 52 shows your budget to actual. 00:57:04
Comparison which? 00:57:09
As always, good to point out. 00:57:10
But so. 00:57:14
Obviously we come in, we affirm that opinion, part of that. 00:57:16
Forming that opinion is looking at internal controls. 00:57:19
But as auditors, we do not. 00:57:22
Issue an opinion on the internal controls. 00:57:25
That would be something completely separate. 00:57:28
But. 00:57:30
As to gain an understanding of the financial. 00:57:31
Position of the city as whole, we have to at least look at them. 00:57:34
And then we're then required to report if there are any material weaknesses. 00:57:37
Or significant deficiencies. 00:57:42
We can say. 00:57:45
That we did not find any of those, which is what again what you want to be able to hear so. 00:57:47
That is part of what we do, and that's what that report is going over and talking about. 00:57:51
The last one is just right behind that one there. 00:57:56
This is your. 00:57:59
For the state of Utah, state of Utah requires us to come in and look at certain things. 00:58:02
You can see there there's a list of the different areas. 00:58:06
That they want us to look at. 00:58:09
Those policies are those procedures really are set up on the state auditor's office and we. 00:58:11
Get to come here. 00:58:15
Do that for them so. 00:58:16
Those are all the different areas that we looked at. 00:58:17
And uh. 00:58:20
As we went through them. 00:58:21
You'll see there on the next page that. 00:58:22
You're in compliance with all of those things too. So from the findings there's. 00:58:25
To report with state compliance as well. 00:58:28
So all around. 00:58:31
Reports. That's what you want to hear. 00:58:34
So, umm. 00:58:36
Any questions on any of that was pretty quick. 00:58:38
That's great. Thank you. 00:58:41
No questions. 00:58:42
All right. 00:58:45
Thank you so much, Matt. Thank you. 00:58:46
Right. 00:58:49
This brings us to our next audit presentation. 00:58:53
As many of you recall in July 1 of the things we wanted to do as we're a young, growing city. 00:58:57
Is find out. 00:59:02
Any policy opportunities, any opportunities for correcting any waste as we have been growing so quickly? 00:59:04
And so we had all of our wealth not. 00:59:11
But many. 00:59:14
As many as we could. 00:59:15
Our processes and procedures reviewed so that we could. 00:59:17
And come up with a game plan for making ourselves even stronger as a community. 00:59:21
Brent, I don't know if you wanted to say anything extra on top of that before. 00:59:26
We move on with this presentation as you read that with Chris. 00:59:31
The only thing that I that I would add is as we just heard that. 00:59:35
That the city's auditor doesn't issue an opinion. 00:59:39
Chris does an issue on my opinion and that's why. 00:59:42
That's why we're here with them. 00:59:46
Other way? 00:59:47
You do, you do. 00:59:49
We are going to get an opinion from from you that was so there were two two pieces to what he was doing 1 is just. 00:59:51
Hey, this is what happened and a second is a set of recommendations so that that's the opinion then. 00:59:58
But correct us if we're wrong, Chris. 01:00:03
It doesn't pop up here. 01:00:10
OK so I just need to hit this. 01:00:47
Linking button. 01:00:49
Plug in button. 01:00:56
Sorry, that's right. 01:01:00
Yes. 01:01:04
Oh, so good. 01:01:08
I can. 01:01:19
Wi-Fi. 01:01:36
But if you do that. 01:01:59
Underwear things. 01:02:01
Cross your fingers. 01:02:06
I think we're. 01:02:19
Just about there. 01:02:20
Oh, OK. 01:02:29
OK, so I. 01:02:32
You see me take a second e-mail to you? 01:02:33
I wonder if while we work on this. 01:03:03
We could get through a few other items. 01:03:06
OK, do you want to try that? 01:03:16
Go ahead and try that. 01:03:20
The manager report. 01:03:22
Yeah, that's a good idea. 01:03:25
Eric, do you mind giving a quick update on 400 South Rd. improvement in your management? 01:03:26
Your city manager report. 01:03:31
Glad to, I'm pretty sure that. 01:03:41
Machine was going. Are you talking about 400 S? 01:03:43
Yeah, I am. And I'm thinking it's. 01:03:48
I mean, I mean you might be, but I thought you were talking to me. I'm thinking a 2 minute update. 01:03:50
On the road, on what is happening and where we are with that. 01:03:55
Sure. So for 400 S we're. 01:03:59
We're working with the developers inside holdaway fields. 01:04:02
To kind of finalize. 01:04:08
Details there. As far as I know, we have. 01:04:10
They are completed Rd. plans. 01:04:12
And we're working with. 01:04:16
We're at 90% and we're working with the landowner. 01:04:18
On 400 S just to the West of Council member Holdaway's house. 01:04:23
There's 22 small little pieces, 400 square feet in fact. 01:04:28
That are owned. 01:04:33
Intel right away that we're that as a city we're hoping to acquire. 01:04:35
So that that road. 01:04:39
Can maintain its right away and. 01:04:41
And preserve the ability to have. 01:04:43
A community path. 01:04:45
The sidewalk. 01:04:46
The bike lane. 01:04:48
And the the lanes remain. 01:04:49
Exactly the same all the way down 400 S so that. 01:04:51
Causing any kind of safety issues so. 01:04:55
We're close on that and we. 01:04:59
Would plan to have. 01:05:01
At a minimum, not complete. 01:05:02
As soon as paving season starts at the beginning of. 01:05:05
Of next year. 01:05:08
OK, I would. I would also give an update. 01:05:09
I know the transition is happening and so David Leray, elect and I went and met with the developer as well to kind of understand 01:05:13
that. 01:05:16
And met with Sean. 01:05:20
And others, so I don't see why that wouldn't. 01:05:22
Fulfill so others that are. 01:05:24
Taking over on that some. 01:05:27
This guy thinks Jake. 01:05:28
Your report. 01:05:31
As far as the report, I've got everybody, all the council members will have a copy of the report. 01:05:32
And because of our late hour, we'll. 01:05:37
Will leave the report for your. 01:05:39
Your enjoyment and reading. 01:05:42
OK, great. And it looks like. 01:05:44
Things are up and we're ready to go. 01:05:47
Sorry about that. 01:05:52
Thank you for working with us on the technical issue. 01:05:54
Thanks for staying on the scene. 01:05:57
All right, so. 01:05:58
So my name is Chris Harding, as Mayor mentioned. 01:06:00
I was brought on to. 01:06:05
Perform an agreed upon procedures but on the side. 01:06:06
We do what's called an Observations and Recommendations report. This is separate from our agreed upon procedures. 01:06:09
And I think it's great that the. 01:06:15
Financial statement auditor just presented too because. 01:06:19
So we're going to we're going to clear this up They. 01:06:22
As they mentioned, they do issue. 01:06:26
An opinion on their financial statements. 01:06:28
Ours is more. 01:06:31
Let me get through this slide and the next slide is totally geared. 01:06:34
To this umm. 01:06:38
So we're we're trying to help assist the City Council and management. 01:06:39
And uh. 01:06:43
Exactly what the mayor said. Looking at their policies, looking at their internal controls. 01:06:44
Because a lot of this stuff that we look for. 01:06:48
Is outside of the scope of what the financial auditor? 01:06:50
Is doing. 01:06:54
I tell this to governments all the time. 01:06:56
That you may have a financial. 01:06:59
Audit from the CPA firm. 01:07:03
But they're not even going to look at a lot of these things. They do some. 01:07:06
Preliminary internal control work. 01:07:09
But some of the stuff that we do. 01:07:12
Isn't even they. They don't even look for it. 01:07:14
And so. 01:07:16
I think a lot of entities. 01:07:18
Get a false sense of security? Well, we have this financial statement on it. 01:07:20
Yeah, but there's a lot of things they're not going to. 01:07:24
Look for, it's not to. 01:07:26
I'm not busting their chops at all. 01:07:29
It's just two different kinds of auditing, and the goal here is to. 01:07:32
To help the city grow and. 01:07:35
Not to grow, to improve. 01:07:37
So our major deliverables agreed upon procedure report and then this supplemental. 01:07:40
Observations. Uh uh. 01:07:45
And recommendation to report it is separate it is. 01:07:47
And it is. 01:07:50
Not. 01:07:51
And opinion it it is exactly what's in the name. It's some observations that we made. 01:07:52
Sorry, auditors tend to speak in the Wii. 01:07:58
It was only me so. 01:08:01
It was observations that I made and just some. 01:08:04
Professional insights. 01:08:06
That and recommendations what I'm making. 01:08:08
To the city. 01:08:11
And then a third thing. We're gonna. 01:08:12
Provide some draft audit committee. 01:08:15
Materials. 01:08:18
Some recommendations as to how that committee should get set up. 01:08:20
We'll do some training in January. When? 01:08:24
The new mayor. 01:08:26
The full new councils. 01:08:28
On board. 01:08:30
That's great. 01:08:33
So, umm. 01:08:33
Let me just. 01:08:35
Okay, there we go. 01:08:47
So an agreed upon procedure is different than an audit. 01:08:49
We perform tests agreed to with the city. 01:08:53
We're looking at factual findings. I know this sounds a lot. 01:08:56
The financial statement audit is also looking at. 01:09:00
Factual things, but we again do not give an opinion. 01:09:04
I like to. I guess you guys can see my notes as well. 01:09:08
This is the analogy I like to use. It's like. 01:09:14
You take your car to a mechanic. 01:09:17
You. 01:09:19
I'd like to have you look at the lights. 01:09:20
Look at the brakes. 01:09:23
Check the horn doesn't work. 01:09:25
Uh, maybe they. 01:09:27
Radiator whatnot. He's going to perform specific tests and afterwards he's going to kind of give you a checklist and I flip the 01:09:28
switch. 01:09:31
The lights came on or they didn't when I pumped the brakes. 01:09:35
The lights came on or they didn't. It's kind of like a yes or no thing. 01:09:38
But at the end he doesn't give you. 01:09:41
An opinion saying. 01:09:43
This car is a good deal or this car is. 01:09:46
Going to be reliable. 01:09:48
But he might recommend. 01:09:52
For you to change your tires and not recommend for you to, I don't know put a fuel additive in there. So hopefully that kind of. 01:09:54
It helps give you the dysfunctions. 01:10:01
I think as we go through more of the work that we did, it will. 01:10:03
Become a little more. 01:10:06
Apparent because a lot of the recommendations you'll see in our report. 01:10:07
Would not show up in any other auditors report. 01:10:13
So we looked at. 01:10:16
Seven key areas. 01:10:18
As the mayor pointed out, there were a lot of them. 01:10:20
When I talk to my wife, I was like, man, they threw everything in there except the kitchen sink. 01:10:22
So we looked at P cards, employee travel, cash handling. 01:10:26
Utility building. 01:10:31
Utility billing. 01:10:32
As it's focused on city owned. 01:10:33
Accounts, food, expenses and vehicle. 01:10:36
The vehicle. 01:10:40
And fuel cards. 01:10:41
So kind of our. 01:10:44
Overarching. 01:10:45
We noticed. 01:10:48
Several areas such as cash. 01:10:49
Food vehicles. 01:10:52
They they didn't have. 01:10:54
Written policies. 01:10:56
Which when you don't have formal policies written. 01:11:00
It's it's kind of hard staff. 01:11:04
Will operate an employee's walk rate in any entity, just kind of on. 01:11:06
Well, this is kind of how everybody does it. 01:11:10
But there's no like. 01:11:13
Concrete policy. 01:11:14
To help hold people accountable. 01:11:16
That can make it. 01:11:18
Difficult for performance reviews because maybe someone did something that a supervisor liked. 01:11:19
And the next person comes in who wasn't trained like that. 01:11:24
There's no. 01:11:27
Across the board standard to hold everybody to. 01:11:30
And things can fall through the cracks. 01:11:33
Documentation Habits. 01:11:36
Again, recurring reliance on institutional knowledge. 01:11:38
Some of the transactions we looked at. 01:11:42
The support instead of being like a. 01:11:45
An invoice receipt. 01:11:48
It was an e-mail summary, kind of. 01:11:49
Saying, hey, we incurred this cost and. 01:11:52
Things can happen when that's the kind of. 01:11:55
Documentation that you're relying on. 01:11:59
I mean at the very least there could be errors, but at the worst? 01:12:01
It's easy for people to kind of. 01:12:06
Budget that support SO. 01:12:09
Growth pains, I think we. 01:12:11
All recognize that Vineyard City has. 01:12:12
That kind of exploded in growth. 01:12:15
And where? 01:12:17
You guys aren't? 01:12:18
Auditors per se, you guys are focused on the. 01:12:20
The business of the city. 01:12:23
Paving streets. 01:12:25
Handling agreements during your City Council meeting meetings. 01:12:27
You guys aren't looking for, I mean that's. 01:12:31
The first thing when I do is go in for an audit is. 01:12:33
Talking about specific area I see. 01:12:36
Let me see your policies and procedures. 01:12:38
A lot of times they don't have them so. 01:12:40
We recognize that vineyard. 01:12:43
Has for the longest time and focus on. 01:12:45
Growing their city and I think it's. 01:12:47
Great, uh. 01:12:49
That vineyard has taken a step, but a lot of. 01:12:50
Cities. 01:12:54
Even a lot of. 01:12:56
Counties and other special service districts. 01:12:57
They don't do. They don't stop to say. 01:12:59
Hey, let's do a self-assessment. 01:13:01
Let's kind of invite somebody in here. 01:13:03
Look at our. 01:13:06
What we've got going on, what policies we have, how we're doing. 01:13:07
Things and see how we're doing. 01:13:12
And I think that's great. The last point, internal controls. 01:13:14
Because we we noticed. 01:13:18
Again, nothing. 01:13:21
Nefarious but. 01:13:23
There's uh. 01:13:24
Opportunities for things to go wrong when? 01:13:27
Different when when the same people have their hand in different duties, such as. 01:13:30
Receiving cash. 01:13:35
And they have the opportunity that they could make the deposit. 01:13:36
And possibly also do. 01:13:39
The reconciliation. 01:13:41
We want to make sure that there's. 01:13:43
Policies. 01:13:45
That different duties are. 01:13:47
By policy mandated and given to certain individuals. So there's that checks and balance. 01:13:49
Within the city, yes, already this is still good. 01:13:55
As part of this process, you have the audit committee, but do you actually give? 01:13:58
As you've been going and sitting with our key staff on this, have you? 01:14:03
We've already we have something on the agenda that we're approving because of this audit that you've been doing. 01:14:07
But are you putting in, hey, this is the policy change or this is what you the next steps that you should take is part of this. So 01:14:12
yeah, in in the. 01:14:16
So wouldn't talk about. 01:14:21
Hopefully this will answer your question, but the. 01:14:23
2 reports that we're issuing the agreed upon procedures. 01:14:26
It is very fact based we. 01:14:29
We like my name is P cards for example. 01:14:31
And we'll get into that in a couple slides too. 01:14:35
We looked at 100 P card transactions. We did a sample and looked at 100 transactions. 01:14:37
And we noticed that. 01:14:42
Out of those 100, so many. 01:14:45
It's like 80 something all have. 01:14:47
Receipts but. 01:14:49
12 of them didn't. 01:14:50
But then we don't really give any recommendations. We might make some additional observations. 01:14:52
But then it. 01:14:58
If that is all the report you got. 01:14:59
You're kind of left. Well, OK, what do we do with this information? 01:15:01
And a lot of times that's what entities want. They don't want any more information, they just want the facts and then they're 01:15:04
going to make some recommendations. 01:15:08
In the Supplemental. 01:15:11
Observations and recommendations report. 01:15:14
It is a lot lengthier. It's like. 01:15:17
80 some odd pages. 01:15:19
And it kind of. 01:15:21
Does. 01:15:25
Make those recommendations, says. Here's what we saw. 01:15:26
And again. 01:15:28
Recommendation. This isn't. 01:15:29
You never want to be in a position where your auditor. 01:15:31
Is compelling you? Hey, you have to do this. 01:15:34
They would lose that independence. 01:15:38
This is for. 01:15:40
Those charged with governance, the mayor, the council. 01:15:41
You guys are the decision making body. 01:15:44
They are just that, recommendations. 01:15:46
If you guys after reading this report, if there's something you want accept. 01:15:49
And something don't right. 01:15:53
That that is your prerogative to accept risk. 01:15:55
So hopefully that answers. 01:15:59
Yeah, that's great. Thank you. Because I was really hoping that at the end of this we would have a transition document that we 01:16:02
could give not only our staff. 01:16:06
Put the new incoming council to say here's some steps that you can take to start improving. 01:16:10
I'm kind of still an old Thunder from the end of my presentation, but. 01:16:16
That observations and recommendations report. 01:16:20
It provides. 01:16:23
Runway like. 01:16:24
Clear, clear. 01:16:25
Softballs to the new administration and council. 01:16:26
To kind of knock a home run out of the park. 01:16:29
If, if if those. 01:16:33
Recommendations were implemented a year now. 01:16:34
A year from now or. 01:16:37
However long it takes. 01:16:39
It will significantly improve. 01:16:40
Not only the transparency. 01:16:43
Of the city, but. 01:16:45
Their their ability to. 01:16:46
Control process to manage their people better and to account as stewards of. 01:16:49
The taxpayer dollars in a much. 01:16:54
Better way? 01:16:56
Hopefully that helps. 01:16:59
All right, jumping into. 01:17:01
P cards. 01:17:03
Yep, 100 transactions. 01:17:04
12%. 01:17:06
We noticed had. 01:17:08
Missing receipts. 01:17:09
Or there was a missing receipt. 01:17:11
Form in there. 01:17:13
And 14% had a missing. 01:17:16
Supervisory approval. 01:17:18
And let me kind of give some. 01:17:20
Context to this. 01:17:22
When the purchase cards are used. 01:17:24
The support gets put into a system called Spend Clarity. 01:17:27
And. 01:17:32
Of the two years, we looked at 23 and 24. 01:17:34
In 23, we noted. 01:17:38
That that's where. 01:17:40
Most of these issues happen. 01:17:41
Because, uh. 01:17:43
Within spend clarity each P card. 01:17:44
Is a sign like reviewers. 01:17:47
A first line reviewer for transactions up to $200, then a second line of your. 01:17:49
Over $200.00 so like. 01:17:56
That's more than 200 bucks. Two people have to have eyes on it and say Yep. 01:17:58
We're going to approve that. 01:18:01
These weren't necessarily set up. 01:18:04
Earlier, so some of them. 01:18:07
Went through and they didn't have. 01:18:09
Approvals, uh. 01:18:11
At all so. 01:18:13
That's one area of approvals. 01:18:15
What I'm saying that? 01:18:19
Right now it doesn't call for necessarily in the current policies and this would be a good place where. 01:18:20
The current policy could be. 01:18:26
Beefed up is. 01:18:28
A lot of different departments. 01:18:29
Kind of take their. 01:18:32
The pre expenditure approval. 01:18:34
I don't know if that's a good word to use. 01:18:36
Kind of there. 01:18:38
Authorization. 01:18:39
Happening when you guys approve the budget each year. 01:18:41
And so. 01:18:44
From that. 01:18:46
In discussions with them and. 01:18:48
You know, you could see an intestine like I would say. 01:18:50
Well, was there a form that you filled out before you incurred this expenditure? 01:18:52
I'm gonna like kind of talked. 01:18:57
Offline with my supervisor, they kind of knew what I was doing and maybe we emailed about this. 01:19:00
But there wasn't always documentation like a. 01:19:05
Improving an expenditure before it happened. 01:19:07
But this thing, Clary was kind of the. 01:19:09
Catch all like a proven ex. 01:19:12
After the fact there, there were somewhere they could pull up and they'll say. 01:19:14
Oh this, you know, like the drone show That's a pretty. 01:19:18
Expensive one that we're talking like 20K. 01:19:21
Where they could provide emails showing. 01:19:24
You know, here's where we discuss this. Sorry about that. 01:19:27
But that one of the recommendations we'd make is to. 01:19:33
Make sure that we're. 01:19:36
Documenting that. 01:19:37
Cardholder. 01:19:40
And uh. 01:19:41
Manager approval before the transactions are happening. 01:19:42
Another key issue you noted is that some transactions. 01:19:46
Had a split. 01:19:49
The drone shows a good one. 01:19:51
There was another one that was a big. 01:19:53
Stock purchase for. 01:19:55
The soccer. 01:19:58
Event that the vineyard helps to run. 01:20:00
It was a. 01:20:03
Couple of it was a few $1000 and it was over this card holders. 01:20:04
Limit again. 01:20:08
Not that we're saying that anything nefarious was going on. 01:20:09
But they paid for that in. 01:20:12
Three separate payments. 01:20:14
Which one we looked at said, well, OK, this puts you over your limit. 01:20:16
Was there any reason in particular and? 01:20:20
No, there wasn't. 01:20:23
So although the policy calls out. 01:20:25
Just a single line, hey? 01:20:28
There there shouldn't be any split payments. 01:20:30
They do. 01:20:32
Occur. Umm. 01:20:34
And in our recommendations. 01:20:35
We say as you. 01:20:38
Beef up your policy for purchasing cards. 01:20:39
Instances like. 01:20:42
The drone show. 01:20:43
Maybe. Maybe it would be better for those to go through accounts payable. 01:20:44
Versus AP card. 01:20:50
Or at least have some sort of documentation. 01:20:52
If you're going to continue to use P cards, you take that additional documentation where you say, hey, we've worked out with this 01:20:55
vendor. 01:20:58
They're requiring 1/2 payment upfront. 01:21:01
Than the remaining amount later on and. 01:21:04
Yeah, this looks like a split purchase, but. 01:21:06
This is how the vendor wants it and we've run the Spire management. They agree. 01:21:09
E-mail documentation. 01:21:14
Meeting minutes. 01:21:16
Could then be uploaded with that into spend clarity. 01:21:18
Then when an auditor such myself comes through and looks. 01:21:20
It makes it look all above board. There's no questions where. 01:21:24
Where here there's just kind of a question mark. 01:21:29
And you'll kind of hear this throughout the presentation. 01:21:32
There's a lot of trust. 01:21:34
Without any verification. 01:21:36
And a lot of these recommendations will help to. 01:21:38
Allow the city to add that verification component. 01:21:41
Let's see. Oh. 01:21:46
We also noticed in talking with the employees. 01:21:48
Again, this seemed to happen earlier. 01:21:51
In the FY23 that we looked at, but instances where? 01:21:54
P tarts were shared. 01:21:59
Again, mostly out of convenience. 01:22:01
Why would I have them run clear down to the city to? 01:22:05
Use the Treasurer's card. 01:22:08
You don't get to mind. 01:22:10
It it seems. 01:22:11
Fine and reasonable. 01:22:13
Until something bad happens and we again we didn't notice anything. 01:22:15
Bad or nefarious that happened, but it would be good to. 01:22:19
Kind of delineate this, Spell it out what is allowed and what is not. 01:22:23
And then give some training to the employees. 01:22:27
And then and then hold them accountable to that. 01:22:31
Sorry, I'll try and. 01:22:34
A little quicker too. 01:22:36
All right, employee travel. 01:22:37
So 74% of the transactions that were processed without a completed. 01:22:40
Travel reimbursement form. 01:22:45
And again, I gotta stop here and kind of give. 01:22:47
A little explanation to that. 01:22:49
Because the way. 01:22:51
Vineyards travel policy as such. 01:22:53
It's it's a good draft, but it too can would benefit. 01:22:56
From a little. 01:23:00
Extra love and we've made several recommendations in the report to help. 01:23:02
Vineyard beef that up. 01:23:06
Because right now. 01:23:08
When employees and vineyard travel. 01:23:09
The travel reimbursement form. 01:23:12
If they. 01:23:15
Say go up to a training in Logan. 01:23:16
And they're getting a cursed mileage or. 01:23:19
They're gonna. 01:23:22
And cursing her being because they're going to a training. 01:23:22
Out of state, maybe the League of Cities and Towns they go down to Saint George for? 01:23:25
I'm eating down there and they stayed a hotel. 01:23:29
Well, then they're gonna need to get. 01:23:32
Per diem maybe? They might need to get reimbursed in mileage. 01:23:33
Maybe they even put the hotel on there. 01:23:36
Personal card for some reason. 01:23:38
And in that regards, they would fill out this travel reimbursement form. 01:23:40
And there was that kind of. 01:23:45
Paperwork trail before the travel had happened. 01:23:50
Hopefully before it would happen. We noticed a few instances where it happened after the travel. 01:23:54
But uh. 01:23:58
There were instances where travel happened where. 01:24:00
They weren't getting reimbursed, they were putting it on AP card and in. 01:24:02
And that's what I'm talking about 74% here. 01:24:06
Those were instances where the employee wasn't needing necessarily to get reimbursed, they just incurred flights or hotel stays. 01:24:09
And they were putting them on AP card so they weren't getting reimbursed so. 01:24:17
Like I said, so if you guys aren't getting reimbursed. 01:24:21
Essentially saying. 01:24:23
I didn't need to fill out that form. I'm not getting reimbursed. We just have. 01:24:24
Panelists through the Picard process. 01:24:28
So that would be another good one where. 01:24:30
Again, we're making a recommendation that. 01:24:33
And travel in the. 01:24:36
Policy that Vineyard's got right now. 01:24:38
It would. 01:24:40
Benefit from a little. 01:24:41
Tender loving care. 01:24:43
Where where these kind of? 01:24:44
Instances, we close the loop on them. 01:24:47
Back to that. 01:24:50
The different department thing. 01:24:51
Well, no, we don't run to the council every time they need to travel they we submit a budget to them. 01:24:53
You guys have your big budget talks and. 01:24:59
At the. 01:25:01
End of the year you guys pass a budget. 01:25:02
And they kind of. 01:25:04
Feel that that's their approval and that's fine I think for each department. 01:25:06
But it. 01:25:11
The The city would benefit and. 01:25:13
The ability to provide transparency. 01:25:15
Question is raised. 01:25:17
Would stand. 01:25:19
Some benefit if. 01:25:21
Everybody, no matter if you're getting reimbursed. 01:25:22
Or if you're putting it on a P card or paying for a conference fee through. 01:25:26
Accounts payable, whatever the case. 01:25:30
If those travel expenses have some sort of. 01:25:33
Supervisory approval Some sort of back and forth between the employee and their. 01:25:35
Management where it is approved before the travel happens. 01:25:40
So that it's. 01:25:44
There's a paper trail. It will. 01:25:45
Significantly help. 01:25:48
To kind of close that loop, if you will. 01:25:50
Um, let's see. 01:25:55
Get all that? 01:25:56
Yeah, and and there were instances where. 01:25:58
Tax was charged. I recognized that. 01:26:00
Sales tax is kind of an issue throughout all the things. 01:26:03
Most of the things we looked at. 01:26:06
But again, if. 01:26:08
Tax is unavoidable through flights or a hotel or whatnot. 01:26:10
Put that in the policy so it's not just. 01:26:14
Because we found tons of instances where. 01:26:17
Sales tax was charged either on Traveler. 01:26:20
Card instances. 01:26:23
And it was just kind of like, well. 01:26:25
Yeah, we missed it sometimes. There was definitely an effort made to try and get that sales tax back and they were successful a 01:26:27
lot of the times, the staff. 01:26:31
But other instances they they weren't. 01:26:35
So is it not in our policy to have that tax reimbursement? 01:26:37
Because typically in organizations that I've worked with. 01:26:42
Anytime sales taxes payment, it's not supposed to be. We just need that. I believe it's a quarterly or annually form that you can 01:26:45
submit for that reimbursement. 01:26:49
You should be able to. There were instances where the sales tax never got. 01:26:53
Reimbursed to the city. 01:26:58
And again, I don't even think we're talking thousands of dollars like. 01:26:59
We'll probably at least in the what I looked at, we're talking. 01:27:03
Maybe in the hundreds of dollars, if that. 01:27:06
But that's. 01:27:09
The sample I looked at. 01:27:10
And as the city continues to grow. 01:27:12
You kind of want to fix that. 01:27:16
Now I think by and large at the transactions I looked at. 01:27:18
Sales tax was taken care of. They took their. 01:27:22
Sales tax form to the entities. 01:27:26
And it wasn't charged. 01:27:28
You know, in a couple instances it was. 01:27:29
Is it difficult when you're doing anything that might be a transaction out of state? 01:27:32
Is it state by state to do those forms? Yeah. And that's where I think you call that out in the policy. So you're not just. 01:27:38
Have an arbitrary. 01:27:46
Well, on this one we don't, but. 01:27:47
Delineated out say that say hey, we've experienced where we're if we're traveling out of state or. 01:27:49
Maybe we have a hard time with. 01:27:55
Airlines or hotels? 01:27:56
We expect this and we anticipate this and we'll try to get the sales tax removed. 01:27:59
But if not. 01:28:03
Like we'll document it. Hey, we tried. 01:28:04
Remember, this airline doesn't particularly. 01:28:07
Give cut cities a break. 01:28:09
Or this hotel chain doesn't. We've tried in the past just so that that's in spend clarity. 01:28:12
Or someone else that the auditors are going to look at, either e-mail, documentation or. 01:28:17
A file that you guys keep. 01:28:22
Just so that it's not. 01:28:24
Reinventing the wheel every time somebody travels and comes up. 01:28:26
The same problem. 01:28:29
Hopefully that helps. 01:28:32
That's great. Thanks. 01:28:33
Yeah, let's see cash handling. 01:28:35
OK, this is the first one. No formal policy at all. There's no. 01:28:38
Written rules that exist. 01:28:42
And that may sound bad, but. 01:28:45
Cash handling of what I say. 01:28:47
What I would say it has going for. 01:28:48
There's not a lot of it. 01:28:50
I'm calling them. 01:28:53
Petty cash ones there's there's really only two. 01:28:54
Cash points, the one that like if somebody comes in to pay a utility bill and they pay with cash and. 01:28:58
City needs to make change. 01:29:04
There's that. 01:29:05
Petty cashnuts kept it. 01:29:07
Like $100 or less deposits are supposed to meet every two days and there's some gold coins. 01:29:08
That's kept in the. 01:29:15
Finance director's office that. 01:29:16
I used to handles out for prizes after a race. 01:29:18
So that's what it's got going for it. 01:29:21
I wouldn't consider that. 01:29:23
High risk. 01:29:25
But but. 01:29:26
It does present a risk. 01:29:30
And so I would. 01:29:32
Recommend uh. 01:29:34
Establishing some policies and procedures. 01:29:36
How you want to handle that and this would be a great place to delineate. 01:29:40
This employee and. 01:29:43
Hopefully if you have enough. 01:29:46
These two employees can handle. 01:29:48
Receiving cash across the counter. 01:29:50
These two employees can make the deposits and these two employees. 01:29:52
Want to connect as a primary or the other as a backup 4. 01:29:56
Reconciliation. Umm. 01:29:59
Uh, that that can be done on a monthly basis. 01:30:01
So, uh. 01:30:07
Something that did catch my eye though. 01:30:08
MCR I don't know if I'm getting over cycling place right. 01:30:12
But some public works or facilities folks? 01:30:14
Just brought a fistful of. 01:30:18
Cash into the treasure one day they had recycled some. 01:30:20
A property that belonged to the city. 01:30:23
And we're given cash for it and brought it in. 01:30:25
And my question is, OK, well, if they didn't bring it in. 01:30:28
How would you guys have known? 01:30:31
And it's like there's no controls over that. 01:30:33
I worked out at Dugway Proving Ground. 01:30:38
And they? 01:30:40
Tore some buildings down Once Upon a time and the contractors who will turn it down, that's still like. 01:30:41
Federal property. 01:30:46
But they were just. 01:30:47
Trucking it out of there in their own. 01:30:48
Private trucks. And that's exactly what they're doing, recycling the materials, the metals. 01:30:50
And pocketing the cash. 01:30:55
In your policy. 01:30:56
And our recommendations kind of go over this. 01:30:58
And identify this. 01:31:01
Risk is that. 01:31:03
You probably want to make that. 01:31:04
Something that explicitly call out. 01:31:07
Or that if there's scenarios like that. 01:31:09
Before the employees even go to the recycling facility. 01:31:13
When you say hey. 01:31:17
Or I don't know. 01:31:19
Wherever those. 01:31:21
Materials came from but if like we're gonna. 01:31:22
Demo a building that's owned by the city and there's some valuable. 01:31:25
Metals in there that could be recycled. 01:31:29
You know, go into it with a plan. We're planning to recycle these. What's going to happen on these this day? 01:31:31
These are the employees who are going to do it. 01:31:36
And not only are they going to get the cash from the recycling center, but they're going to. 01:31:38
Come with a receipt. 01:31:42
So that then. 01:31:44
The folks who received. 01:31:45
That cash upstairs. 01:31:47
In that instance. 01:31:49
They're gonna have, uh. 01:31:50
A little warm fuzzy because they're going to have a receipt with the cash and they can match those up and say Yep. 01:31:52
We're sure that. 01:31:56
Everything that got recycled in this instance. 01:31:58
Can all the money came to us? 01:32:00
Because again. 01:32:02
Without policies. 01:32:04
You're you're. It's a whole lot of trust. 01:32:06
Without verification, we are hoping the employees are going to do the right thing. 01:32:09
Let's see. 01:32:16
Just for curiosity sake, how much was the transaction like that? 01:32:17
It was a. 01:32:22
A few 100 bucks that correct me if I'm wrong, yeah. 01:32:23
We're talking like 2 or $300.00. So again. 01:32:26
This isn't going to break the budget of the city. 01:32:29
But imagine if things did go sideways. 01:32:32
And. 01:32:35
Saw that? 01:32:38
It you know. 01:32:39
What takes years to establish credibility and trust? 01:32:40
In an incident can be wiped out. 01:32:43
In a situation like that, so. 01:32:46
Utility billing. 01:32:49
So, umm. 01:32:51
Although this one had a lot of work done on it. 01:32:52
And it felt like it was. 01:32:56
Super complex for me, my arms around. 01:32:58
I would say this is to me was one of the. 01:33:01
Lowest risk? 01:33:04
The main thing that stuck out to me is. 01:33:05
The the cities and again these are. 01:33:08
Utility Billings. 01:33:11
Owned by the city. 01:33:12
That the city has. 01:33:14
I'm not talking like cell phone bills for the cities or. 01:33:16
Internet bills. This is water. 01:33:19
Storm drains. 01:33:22
Oh, I just. 01:33:25
Thank you, Sewer. 01:33:27
See, your staff is great. 01:33:29
Always there to back me up sometimes throughout the year. 01:33:31
They would get late fees assessed to them and then at the end of the year they just wipe those late fees off and they said OK. 01:33:35
If you guys have a policy like. 01:33:41
I know it's the city, They wouldn't charge a late fee to themselves. It makes sense that they're going to write it off, but. 01:33:43
You know who wrote it off? 01:33:48
That that a manager have to approve it. 01:33:50
There's no formal policy there. 01:33:54
And even if nothing else, if we say OK, this is a lesson learned. 01:33:56
Within the city's accounts because. 01:34:00
If there's no policy. 01:34:02
What would stop somebody, a city employee from maybe? 01:34:04
Riding on flight fees for a resident. 01:34:07
Maybe there's some? 01:34:10
Unwritten, uh. 01:34:11
Practices that might catch that. 01:34:12
As you have employee turnover. 01:34:14
Those controls might not get passed on, or if it's a written policy. 01:34:16
That defines hey, anytime we're going to write off late fees or. 01:34:19
Costs associated with utility billing. 01:34:23
We're going to look to our utility billing policy. 01:34:25
And make sure that we're following all the checks and balances that we need to. 01:34:28
Ownership and locations are documented in Beacon through. 01:34:35
Patchometers. They contain meter coordinates, endpoints, asset descriptions, and mapping. 01:34:39
Used daily by. 01:34:44
The staff to check on stuff. 01:34:45
If utilities are broken, they can replace them. 01:34:47
I tried to verify a lot of these. 01:34:51
Some of them. 01:34:54
Physical addresses in the. 01:34:55
And the detailed record that I was using and I could look them up and say, OK, yeah, this makes sense. This is a park or this is 01:34:58
a. 01:35:02
A pond I could see OK, this is reasonable. 01:35:07
But other ones it was like a line of sprinklers. 01:35:10
Michael on Main Street. 01:35:12
And I couldn't identify it. 01:35:14
On Google Earth, I went to the. 01:35:16
County's website I can only identify for them through the county but. 01:35:17
They helped me to see that. 01:35:21
The city does track these, but. 01:35:23
Again having a. 01:35:26
Where all this information is in one policy and that a future auditor if they come through. 01:35:27
And and you're wanting them to look at utility building, maybe not just for the city, but to. 01:35:33
Look at your residence as well. 01:35:37
That they can say, hey, and here's our policy on it and this will explain everything you need to know and. 01:35:39
All the checks and balances that we do, internal controls that we have. 01:35:44
Moving on to the. 01:35:50
RDA so. 01:35:51
This this is again gonna. 01:35:53
Require some explanation 28. 01:35:56
9 invoices lack support. 01:35:58
The RDA. 01:36:00
The expenses? 01:36:05
When they were given to me a list of Billings. 01:36:07
Were given to me PDF. 01:36:10
Packets billing packets is what I'm calling them with like. 01:36:12
Generally one check from the city. 01:36:15
For several different invoices and these packets could. 01:36:17
Range anywhere from. 01:36:21
A handful of pages like. 01:36:23
Some of them, the biggest ones that I looked at, they were like 150 pages plus. 01:36:25
That would that would have. It would start off with the check and then. 01:36:30
Kind of. 01:36:34
Each level down you would go. 01:36:35
Would kind of show like an invoice from Anderson, Geneva and their subcontractors. 01:36:37
But some of them that I looked at. 01:36:43
Have the check from the city. 01:36:45
And then the support was just like an invoice. 01:36:47
We incurred this cost here's. 01:36:51
Incurred this cost like these are just line items on. 01:36:53
An e-mail and and that's why I asked. 01:36:56
OK, how do we not need this amount? Says $28,000. 01:37:00
Could have been 50,000 or 100,000. 01:37:05
And I'm not taking a shot at Anderson's knee of it either. 01:37:07
It's just. 01:37:11
There's a question mark there. 01:37:12
And ask the city. 01:37:14
As the the folks who are kind of. 01:37:15
Representing. 01:37:17
Your residence taxpayers dollars. 01:37:18
But you should be. 01:37:21
I would recommend that you ask the question. 01:37:22
Not only on the. 01:37:25
On those Billings. 01:37:27
Where it's just line items and an e-mail. 01:37:28
But invoices from subcontractors where? 01:37:31
Andersonville. 01:37:36
Is getting. 01:37:37
Bills from their subcontractor and attaching them to these. 01:37:38
Big billing packets and sending them on to the city. 01:37:43
And like their subcontractor would say, we we hauled out. 01:37:46
This match, it was like a month's worth. 01:37:50
This much ton of concrete or sediment or something? 01:37:52
And it would say this much tonnage and you could. 01:37:56
To calculate the. 01:37:59
Price. 01:38:00
But there was no scale receipt, so again. 01:38:02
We are just even though we have invoices. 01:38:05
We're just trusting. 01:38:08
That everything. 01:38:11
Going right. 01:38:12
And I was talking to Pete before this meeting. I said, you know, here's kind of what I'm presenting. This isn't a slide on you, 01:38:13
but. 01:38:16
I think it was also great that we had the RDA meeting. 01:38:19
Just before here. 01:38:22
This is I'm not recommending that. 01:38:23
Vineyards have a witch hunt either. 01:38:29
But it's that. 01:38:31
Trust with verification as you come up with new agreements as new things are agreed to. 01:38:32
I think it would. 01:38:38
And I am not a lawyer. 01:38:39
So Jamie, if I go off the rails here. 01:38:40
Slap my hand, but if you can put in there some sort of. 01:38:42
Where you have. 01:38:47
Met with your developers and said, hey going forth, we'd like to have a little bit better understanding of the expenses that are 01:38:48
incurred, how we can get that feeling that our. 01:38:53
That we're not just rubber stamping whatever bill you send. 01:38:58
That we can look at invoices and like. 01:39:02
The one where they were moving tons of materials. 01:39:05
That it can have like a third party documentation where they're dropping that materials off. 01:39:08
They can if I go to the Trans Jordan landfill. 01:39:12
In South Jordan. 01:39:15
Every time I. 01:39:17
Dump my trailer. 01:39:18
They weigh me in. If I'm going in, they weigh me out. 01:39:19
As I'm. 01:39:22
On the way out. 01:39:22
And I get a scale receipt from it. 01:39:24
Hopefully they could provide that as well that may. 01:39:26
When we're working with developers like Anderson Geneva to then talk to their. 01:39:29
Subcontractors to say. 01:39:34
You know, not only. 01:39:36
Are we wanting an invoice from you? 01:39:37
I have received the work. 01:39:40
A way that we can. 01:39:42
Pass more information up to. 01:39:43
Vineyard City that has. 01:39:45
Your invoice, but then. 01:39:47
The scale receipt. 01:39:49
From a third party. 01:39:50
Who can? Kind of. 01:39:52
Cross verify. 01:39:53
The invoices and the expenses you're giving to us. 01:39:55
Does that help me? 01:39:57
A little sense what I'm talking about here. 01:39:58
And again. 01:40:00
RDA policy that finger has right now. 01:40:02
There's no. 01:40:05
Steps that. 01:40:08
You know, like the finance director or your RDA. 01:40:09
Director, uh. 01:40:13
Go through. 01:40:14
Doing whatever steps. 01:40:15
They're doing and then. 01:40:17
Approving it in an e-mail. Hey this is OK to pay. 01:40:20
And then we are. 01:40:23
We are paying those funds. 01:40:24
Some things that. 01:40:27
I noted in the subcontractors and again, this isn't a judgment call if this is right or wrong. 01:40:28
But it would. 01:40:34
I think behoove the city to go and ask where. 01:40:35
The subcontractor is billing Anderson Geneva for. 01:40:38
Work being done. 01:40:42
They have hours. 01:40:43
And a labor rate. 01:40:45
And again, this is an opinion. 01:40:47
Me saying that I know the standard. 01:40:51
The industry standard. 01:40:53
But uh. 01:40:55
The labor rate times and labor hours with a nice. 01:40:57
Amount. 01:41:00
But then it's just multiplied by 270%. 01:41:01
I said. 01:41:05
I even met with the guys at Anderson Geneva. Does the contract call out like? 01:41:06
270%. 01:41:09
You know, bump up and in expenses or laborers. 01:41:11
Is allowed. 01:41:14
They said, well, our agreement between. 01:41:16
The RDA. 01:41:18
And Anderson, Geneva says. 01:41:22
That vineyards RDA wool and worse. 01:41:24
Reimburse actual cost and this is an actual cost to us. 01:41:27
I was like, OK. 01:41:31
But again from the. 01:41:32
Auditor standpoint, it could be 270%. 01:41:33
It could be 150, it could be 350. 01:41:36
And it's just getting paid, there's no questions asked. 01:41:39
So that's essentially what our recommendation is, is. 01:41:43
Ask the question set up. 01:41:47
A policy, because again. 01:41:50
It will not be as successful if you just come in unilaterally and say. 01:41:53
Anderson, Geneva. 01:41:57
This is what you're gonna do. 01:41:58
Work with them, get an understanding, have your finance team sit down with them. 01:42:00
What support can you give us right now? What can we work with? 01:42:04
You and your subcontractors. 01:42:07
To get a little bit more reassurance that. 01:42:09
The expenses they're incurring. 01:42:11
Are legitimate. 01:42:13
And true form that we can provide some reassurance to our. 01:42:15
Residents, that's the course of action that I would take. 01:42:18
It's going to be a long process because it's something you've never done before. 01:42:22
Any questions there? 01:42:26
OK sorry, this just puts my wife to sleep. 01:42:27
No, it's it's actually what? 01:42:32
I'm grateful that we know this. 01:42:41
Jake, I'll say it for you. It's what he's been saying for a while. 01:42:45
It's just scary because. 01:42:49
It's it's employees. 01:42:53
Feeling uncomfortable to speak loudly and then coming to me and saying hey things aren't going good. 01:42:55
And I'm just grateful that. 01:43:01
The employees that were on. 01:43:02
That were working there. 01:43:05
Spoke up and. 01:43:07
Came to me and others. 01:43:08
You know, and I, I will say this having worked before I was an auditor. 01:43:11
I mean, you go to work at a place. 01:43:15
And you're trained. These are the expectations. This is how you do stuff. 01:43:17
I can't tell you as an auditor how many times. 01:43:21
I've said, well, why are you guys doing this? Well, this is how I was trained. Why did you put this in here? Well, that's what the 01:43:24
same as what we put last year. 01:43:27
It's it's just that's what they're trained to do. 01:43:31
And their their their mentality isn't. 01:43:35
I'm not questioning everything auditor like. 01:43:38
I'm not gonna believe it until you show it to me. It's like they want to do a good job. Not only do they want to do a good job, 01:43:41
they want to do it quick. And they want to. 01:43:44
You know, move on to other stuff and get it accomplished. 01:43:47
So when? When? 01:43:50
They come into a place like Vineyard City. 01:43:52
And maybe policies haven't. 01:43:55
Kept pace with the the growth of the city. It's so big and so vast and so much. 01:43:58
Like I. 01:44:04
I've taught government procurement for. 01:44:05
So many years. 01:44:08
It's not that you do it, it's that you have to prove and document that it was done. 01:44:10
And if you didn't document that it was done and it wasn't done. 01:44:14
And that you're going to get nailed because it just can't be. We did it. 01:44:18
Right. And so the amount of. 01:44:21
Clean up. 01:44:23
And like how much? 01:44:24
Material was removed or wasn't. 01:44:26
And then weighing it. 01:44:29
And like just that entire infrastructure is a massive. 01:44:31
It's a massive job. 01:44:36
Yeah, it's like there's no infrastructure in place to get. 01:44:38
Count that. And so that opens you up to fraud because it's such a big. 01:44:41
Verification system that. 01:44:46
Isn't there? 01:44:48
There, I will say there was a little comfort. 01:44:50
Given us we it really helped go on the tour of the RDA and as I talked to Pete and Nate. 01:44:52
There's a lot of environmental aspects like the. 01:44:58
At the end job that. 01:45:01
It's not Vineyard City signing off and. 01:45:04
Good Pete's here. 01:45:08
So he'll keep me from going off the rails. 01:45:09
That Vineyard city is not necessarily. 01:45:12
The environmental. 01:45:14
All the stuff we're supposed to do. 01:45:16
It's not my finger. 01:45:18
But they were state agencies, right, Pete? 01:45:19
Who come in and they're verifying that. 01:45:22
But again. 01:45:24
In the midst of that. 01:45:25
There's still that question mark. 01:45:27
Did it cost what it cost? Were all these expenses above board? 01:45:29
And it's just a question mark. 01:45:34
But I want to clarify. 01:45:37
Something it's what dates been concerned about and I think it's a positive thing that we're coming. 01:45:39
But that doesn't mean that I think that. 01:45:45
It's all. 01:45:48
It's just good to set up these policies. 01:45:51
It doesn't mean that I believe that there's been. 01:45:53
So OK, hold on, hold on two desperate. 01:45:56
The sake of just for the sake of time. 01:46:01
You're going to come back in January and we can talk. 01:46:03
No, I. 01:46:07
I just want everybody to understand there's there. 01:46:08
You coming up with? 01:46:11
Mechanisms for. 01:46:12
Processes so that people can see things doesn't mean it doesn't exist, it's the idea that. 01:46:13
We want to create procedures that are better and clearer and and. 01:46:21
And maybe as the justifications come forward and This is why you said you need to work with the team to and the the property 01:46:25
owners. 01:46:29
Is maybe you're going to have to say, oh, This is why it happens this way, and then you note it. 01:46:33
I don't think we should have a back and. 01:46:39
Work on this right now because we're already at. 01:46:40
Like 805. I'll try and keep going and it's really riveting, but we. 01:46:43
Gotta keep it going. 01:46:49
Look back. Sometimes some people, their eyes are closed. I'm in a hurry, OK? 01:46:51
Food and hospitality. 01:46:55
Again, no policy. 01:46:56
Exists in spend clarity where there. 01:46:59
Putting their justification, sometimes it was very brief a meeting. 01:47:02
And that's all that was there. 01:47:06
And and so. 01:47:08
Again, it would be great to have a formal. 01:47:09
Policy for Vineyard City. 01:47:13
Where they said here's the instances where. 01:47:15
We're gonna expand taxpayer dollars to bring in food for the city. 01:47:18
That it's a business meeting, a city meeting that's running through lunch. 01:47:22
Training being provided and we're gonna. 01:47:27
Kind of do a work lunch. 01:47:29
And so we're going to bring it in or we're going to have an activity that involves. 01:47:31
Residents coming in and. 01:47:35
We're providing food, but there's that. 01:47:37
Pre and before the expense incurs. 01:47:39
Where there's a discussion with management. 01:47:43
A form is filled out. It's approved. It follows a policy. 01:47:46
Otherwise. 01:47:50
Again, just a question mark. 01:47:52
Is there well? 01:47:54
You know, umm. 01:47:55
And sometimes we got. 01:47:56
Receipts for some of these food. 01:47:58
And it wasn't a detailed. 01:48:00
Billing of you know, is it reasonable that? 01:48:02
You know a couple $100 were expended. Does it list out like? 01:48:06
You know, 10 people were there and we bought 10 sandwiches. Or it just, is it just a line item or is it an e-mail? 01:48:10
So having a policy would be there and when I say hospitality, what I mean by that is. 01:48:16
In a couple instances there were some gift cards bought from like SWIG for like 10 or $15.00 that were given out. 01:48:21
To members of the community. 01:48:28
And I know it's such a small amount. 01:48:30
But uh. 01:48:33
I said, well, how do I know? 01:48:33
That the gift card made it to a resident. How do I know that? 01:48:35
A member of staff didn't buy the gift card, saying hey, we're going to give this out at this function, but then just pocket it. 01:48:38
Again, that's how auditors think. I'm not trying to. 01:48:43
Cezanne, Zach, are Christy or anybody? 01:48:46
But they're. 01:48:48
There's no form that they have from the person who eventually gets the gift card saying. 01:48:50
Yeah, I I received this $15 SWIG gift card. Something that small. 01:48:55
That's also put into spin clarity. 01:48:59
Goes miles when someone asks. 01:49:02
What happened to this gift card and they they can answer it where? 01:49:04
Right now it's. 01:49:07
Well, since then clarity and what my manager approved it. 01:49:08
It's going that next step further. 01:49:12
Let's see vehicle and fuel expenses. So this was an interesting one. 01:49:16
The. 01:49:21
Fuel cards are tied. 01:49:23
To vehicles machine. 01:49:25
Help me if I. 01:49:26
Strength. Well. 01:49:28
39 cards. 01:49:30
But when we went into the. 01:49:32
Commercial. 01:49:34
Fuel Network CFN. 01:49:35
Who the city contracts with. It's a fuel card vendor. 01:49:37
I ran a report to say hey. 01:49:40
Show me all your active cards and it listed 78. 01:49:42
Fuel parts that were active. 01:49:45
Not that those weren't necessarily being used, but it said they were active. 01:49:48
So I would encourage the city one. 01:49:52
Go through and just do a quick. 01:49:54
Reconciliation. 01:49:57
OK. Which fuel cards are we using? 01:49:59
If we had old ones that maybe they expired. 01:50:01
Why is CFN showing that they're still active? 01:50:04
All the ones we're not using, what's clear out of there? 01:50:06
And then let's start putting some policies in there. 01:50:09
Not only about the fleet. 01:50:12
But uh. 01:50:14
Fueling. Maybe even put some controls work with CFN. 01:50:15
To see if you can implement some sort of. 01:50:18
Cap on fueling. 01:50:21
There was a couple of cards. 01:50:22
Let me see if I got the verbiage in here somewhere. 01:50:25
It was a fuel card, not necessarily assigned to a vehicle, but that. 01:50:31
Might be used to purchase. 01:50:36
Fuel I'm assuming for like a skid steer or maybe? 01:50:38
Power tools that were used throughout the city. 01:50:42
This card that. 01:50:46
That kind of went from. 01:50:47
Like someone went and filled up a big gas can. 01:50:48
It's top fueling. 01:50:50
In the period that we looked at. 01:50:52
What's 105 gallons? 01:50:54
I'm sure there's some. 01:50:57
18 Wheelers maybe that take that amount. 01:50:58
But uh. 01:51:01
There in the policy, we should kind of do some thinking. 01:51:01
That if we've got a city vehicle. 01:51:04
That its capacity is only 20 gallons. 01:51:07
And we've done some analysis. What am I going to fill that up? 01:51:10
Maybe once a week. 01:51:13
That you put a cap on that card of no more than 20 gallons. 01:51:14
Because not just that card, but there were other cards that had. 01:51:18
Single few watts of like 90 gallons. 80 gallons. 01:51:21
All the way down to where it. 01:51:24
It was reasonable amounts that like. 01:51:26
I have a GMC Yukon. 01:51:28
35 gallons. That's a big gas tank. 01:51:30
So in a single field. 01:51:32
And it might be for a legitimate purpose, but all we have. 01:51:34
Is the gas receipt. 01:51:38
We don't know. 01:51:40
Did it make it to a city vehicle? 01:51:42
The the I'm sorry I. 01:51:44
We had 100 gallon. 01:51:46
On one of the card purchases the the top. 01:51:50
Fuel amount that had been used within this time period was 105 gallons in a single fuel. 01:51:52
And again, it could be reasonable if they're using. 01:51:58
If they have a gas card that. 01:52:01
The theme helped me out here because. 01:52:03
The cardless was tied to. 01:52:05
I thought the description was up there. 01:52:08
That it's it was like kind of like a catch all. 01:52:10
Equipment spare. Thank you whoever saw that. Yes, equipment spare. So. 01:52:15
If it's gas, that's going into like a city. 01:52:19
Fuel egg. Yeah, a fuel tank where we're like. 01:52:26
Lawn mowers are getting. 01:52:29
Filled up Is there trimming the hedges? They're filling the weed whackers up. 01:52:30
Instead of having to run down to the fuel store. 01:52:35
Like, OK, maybe that's reasonable, but. 01:52:38
We need to have some sort of policy. 01:52:40
There's uh. 01:52:42
Hard for time to vehicles. 01:52:44
And some vehicles were shared. Some vehicles were scientists, specific employees. 01:52:46
But there's no way to say. 01:52:50
Who filled up what vehicle? There's no mileage logs. 01:52:52
The the mileage. 01:52:56
Is checked on an annual basis. 01:52:57
A lot can happen in a year. 01:53:00
And so. 01:53:02
If the policy and these are all in our recommendations to put. 01:53:04
A mileage log in the car what's right for Vineyard City have. 01:53:08
Somebody in management come through. 01:53:11
And just. 01:53:13
You don't have to look at all your vehicles, but just do a spot check I'm going to look at. 01:53:14
Five vehicles every month. 01:53:19
And look at their mileage logs. 01:53:20
And then at the end of the year, maybe we do a big one and look at all the vehicles. 01:53:23
There's only like 40 vehicles, 40 some odd vehicles. 01:53:26
So. 01:53:30
Find out what works for you. 01:53:31
It will allow you to have that knowledge, have that data. 01:53:33
And, and the verification that you can pass on to your constituents to say, hey, yeah, we're using our vehicles and our fuel cards 01:53:37
in the. 01:53:41
In an efficient and responsible manner. 01:53:44
Yeah, road map going forward. 01:53:50
Formalized government. 01:53:51
More policies. 01:53:53
Governance. Sorry. 01:53:54
Enforce documentation standards. Strengthen oversight. 01:53:56
And and train the staff. 01:53:59
Don't come out with the policies. 01:54:01
And and put them out there. 01:54:03
And then just start holding. 01:54:04
Staff accountable that hadn't been trained on it. 01:54:06
Give them some training, give them up. 01:54:09
A period to get. 01:54:11
That one curve down and then start holding them accountable. They will appreciate it because these policies and procedures, 01:54:13
internal controls will protect them to. 01:54:17
We talk about. 01:54:22
Transparency all the time. 01:54:23
For the community and for your residents and taxpayers. 01:54:25
But these internal controls and policies will protect your employees as well. 01:54:29
Yes, yes. 01:54:36
Conclusion The city has grown in its control. Environment must mature. 01:54:38
To match that growth, these findings are factual in the recommendations of practical. 01:54:41
Implementing these changes to enhance transparency. 01:54:45
Accountable and public trust in Venice city's operations. 01:54:48
I know, like I said, it's 80 pages. 01:54:52
It's going to take time. This isn't something that's going to be done in the first quarter of 26, so. 01:54:54
That is my presentation. 01:54:59
If you have any. 01:55:01
Questions. Well, thank you. 01:55:02
It's really thorough, I mean. 01:55:04
Anywhere that you're making observations where we can put something into practice. 01:55:06
Or our practices. 01:55:11
Actual written documents is what we need. 01:55:13
Especially with this change in leadership. 01:55:15
One of the things that we've really been working on, I mean. 01:55:18
If you think about where Vineyard came from, it was a closet. 01:55:21
Full of random papers and notes. 01:55:24
That we digitize and. 01:55:27
Kind of creating procedures and then we grew and we made all of these departments and. 01:55:30
Now we have these policies that we follow because people are hearing every day. We're always putting in new policies, so. 01:55:34
To have you come in and really look and say OK. 01:55:40
Good things are happening. 01:55:43
But if you write them down, you'll avoid these liabilities or. 01:55:44
There's a couple things like the petty cash thing and the gold coins. That's really funny. 01:55:49
But the reality is. 01:55:53
If there is a bigger exchange of cash, at some point we need those things. 01:55:55
And we appreciate it and. 01:55:59
I loved how you were. 01:56:01
Clear about we need to work with our partners because at some point there's going to be discussion that says actually. 01:56:03
We do have all these justifications, it's just how you're putting them in your project management. 01:56:09
And So what does that look like and being able to clarify that and and maybe. 01:56:15
Somewhere in our system where you don't look, we do have them. 01:56:20
But what does that look like like? 01:56:23
Let's bring it to the front and let's put it in writing and. 01:56:25
Even though it's a lot, I feel like sending this. 01:56:29
Document to our staff and our our new council is going to set the city up for success and that's really why we had you come so. 01:56:31
Thank you and thank you for being so thorough. 01:56:39
And even as some of us seems like we were falling asleep, we weren't. We were really excited and. 01:56:42
It was very enjoyable. 01:56:48
Go ahead. Yeah. 01:56:49
What's what do you recommend when we start does that 80 page document? 01:56:53
Order of importance breaks it up by those 7. 01:56:57
Different areas. 01:57:01
So yeah, I wouldn't, I wouldn't dump all my effort into. I mean, cash is important, but again, we're talking about. 01:57:03
Less than 200 bucks. 01:57:09
Maybe don't flirt there. The RDA. I think it would be a great place to start. I mean dollar wise that is where the significant 01:57:12
amount of dollars are. 01:57:16
Are concentrated. 01:57:21
And it's going to take some time to figure out the right. 01:57:22
Amount of balance because you don't want to have. 01:57:25
The things you're well. 01:57:28
This applies more to like a small account like cash. You don't want to have the internal control like. 01:57:30
Are you paying staff? 01:57:34
Thousands of dollars every week to do these little checks and balances over a couple $100 you don't want to. 01:57:35
Do that you want to you want to make sure it balances out, but with the RDA. 01:57:41
There's a lot you can do to justify the expense of. 01:57:45
Have more staff go through these checklists or have these. 01:57:48
Checks and balances to check on their expenses. 01:57:52
So yeah, I would say start at the RDA that's. 01:57:55
Section #5. 01:57:59
And then? 01:58:00
Kind of decide, I mean, you can probably hand this out to different staff members and say we want you to do. 01:58:01
That the cast wants you to do. I mean however you guys want to do it. 01:58:06
That's where I would start. 01:58:10
Thank you. Yeah, that's great. 01:58:12
OK, well I am going to. 01:58:14
Let's you take a seat and we're going to move back to 4.3 and I need a motion to accept the. 01:58:17
Gilbert and Stewart audit report. 01:58:23
So moved second. First by Brett, second by Marty. All in favor, aye. 01:58:28
All right, public comment. Does anybody have any public comments tonight? Raise your hand really high. 01:58:33
OK, we have one public comment tonight. Daria, come on up. 01:58:39
I'm. 01:58:43
Keep us at 2 minutes for time's sake and then I'm going to close public. 01:58:44
Don't forget to state your name into the microphone and where you live. 01:58:51
Waited 3 hours. 01:58:57
And this is a problem I've had for a long time now. 01:58:59
You know, we as citizens. 01:59:03
This is our meeting. 01:59:06
And I'm waiting 3 hours to make a public comment. 01:59:08
But here's my comment. 01:59:11
I would like to thank Maria Ortega for taking care of my reported concern. She did so in a timely manner and I am grateful. 01:59:13
She really? 01:59:21
She really stepped up and got taken care of. 01:59:21
I have a question. 01:59:24
About the November city. 01:59:26
November 12th. 01:59:28
City Council meeting, 2025. 01:59:29
There were a couple of capital projects mentioned. 01:59:33
The Zinfandel Rd. to 400. 01:59:36
And the 300 W Vineyard Connector roundabout. 01:59:38
I am curious about the roundabout. 01:59:42
Is UDOT supposed to approve that? 01:59:45
Because that is a UDOT Rd. 01:59:48
And if so, when did you not approve it? 01:59:50
I'd like to get my answer now please. Thank you. 01:59:53
It's the 300 W. 01:59:58
I'm going to go ahead and close public comment. Thank you, Daria. 02:00:02
Did you have anything that you want to update on the 300 W? 02:00:06
Roundabout. 02:00:09
That's a city Rd. 02:00:10
Right, that's 300 W. 02:00:12
Corridor, but she's talking about the connection from the overpass that came from U dot money that connects into it is. 02:00:14
Isn't Zip and Bell just like right here? Oh, I guess we. 02:00:20
So there's two roads I think. Sorry if she wants to come back to clarify. 02:00:24
There's two roads. She had questions about the different Zinfandel to 400 S and then the 300 W Yes, it is the 300 W. 02:00:28
Connector up to the connector where there will be a roundabout on the connector. 02:00:38
I want to know if UDOT has approved it and when. 02:00:43
So it's the 300 W road and it's. 02:00:46
That it's a local Rd. 02:00:49
OK, so the answer is it's a local Rd. 02:00:52
But it does connect. 02:00:56
To the overpass. 02:00:57
That was given funding from are you, are you talking about a 300 W roundabout? 02:01:00
Yes, I was told that. OK. 02:01:05
Thank you. 02:01:08
Naseem, do you want to come up and just clarify and then you and Daria can have? 02:01:10
We'll clarify for the public. 02:01:14
And then you and Daria can have a further conversation. But let's just take 30 seconds and. 02:01:15
State the ownership of the road. 02:01:20
For me, no timer please, 15 if you can't. 02:01:23
The road for 300 W Roundabout is a local Rd. 02:01:28
And so there is also underneath the city's purview. 02:01:33
We do coordinate with UDOT since it does. 02:01:36
Excuse me, do coordinate with us specifically because of the bridge or the. 02:01:39
Promenade of her past. 02:01:43
The structure and the overpass is a dot you. 02:01:44
Structure. 02:01:47
However, the rows on top of the structure is the city Rd. 02:01:48
So they asked. The dot maintains the ownership of the structure to. 02:01:52
Many times safely since he goes over them. 02:01:58
However, the road on top of the structure is a. 02:02:00
Local roads which connects into the roundabout. 02:02:02
The bottom line, we do have conversations with dot on the roundabout. 02:02:05
On Fiona W connections. 02:02:09
During the design, they're fully aware of it. 02:02:10
They have not told us that they need to approve the design prior to it. 02:02:13
Being distracted. 02:02:17
There was a question about Simpsonville and 400. 02:02:18
OK, great. 02:02:23
Thank you. 02:02:26
All right, we'll go ahead and. 02:02:28
OK. We will go ahead and move on to our. 02:02:31
Consent items. 02:02:35
Is there any? 02:02:37
Item on here that you want to pull off. 02:02:38
Please review the items and then tell me the number and then. 02:02:40
We will go to. 02:02:43
Pulling those off 1 by 1. 02:02:46
I'd like to pull. 02:02:57
9.11. 02:02:58
All right, a 9.10 on the West. 02:03:00
9.12 I haven't been able to read that. 02:03:06
I didn't see it on the. 02:03:10
Packet. 02:03:12
OK, it is on the packet but. 02:03:13
That we can go over that. 02:03:16
Was there anything else? 02:03:18
OK. Sorry just a question on 9.7, we don't necessarily need to hold it the. 02:03:21
600 N. 02:03:27
Traffic signal. 02:03:29
I noticed that. 02:03:30
Are you pulling that off to discuss? It sounds like you are so 9.7 all right. Anything else? 02:03:32
All right, can we approve everything except for 9.79.79.11 and 9.12? I need a motion. 02:03:38
Thank you so moved. 02:03:50
All right, we have a 1st 5, Brett. 02:03:51
To approve 9.19.29.39.459.69.89.9. 02:03:53
And that is it. 02:04:01
Right now. 02:04:02
Can I get a second? 02:04:03
2nd. 02:04:08
A second by Marty. 02:04:08
We'll do this by roll call, Ezra. 02:04:10
Aye, Marty. 02:04:12
Yay I Brett. 02:04:13
OK. All right. 02:04:16
Let's go ahead and discuss 9.7. Go ahead, Ezra. 02:04:17
Yeah. Just a quick clarifying question. I just noticed that. 02:04:21
It didn't look like the 600 N Main St. traffic signal was factored into the transportation plan. 02:04:24
I just wanted to know if. 02:04:30
That, uh. 02:04:32
Would be factored. 02:04:33
Kind of the plan improvements for that area or affect the traffic counts on that? 02:04:34
So yeah, we do have archive. We do actually have our consultant and. 02:04:39
I'll just go and speak where he can clarify just. 02:04:42
We do have a 300 W. 02:04:44
Our 60s and 600 N and. 02:04:47
Nancy is a. 02:04:50
On our transportation master plan as a controlled intersection. As a controlled intersection improvement. 02:04:52
Which again in regards to. 02:04:58
Housing control is. 02:05:00
Kind of based on the studies which we've determined being the traffic signals, the best routes. 02:05:02
OK. So is it part of our budget though? 02:05:07
Perfect. 02:05:11
With that, I'd move to improve 9 point. 02:05:14
OK. 02:05:16
Let me see. It's a resolution, Jake. Resolution true. 02:05:19
No, I mean can yay or nay. 02:05:23
Yeah, Brett. 02:05:26
Aye, aye, Marty. 02:05:28
Yay and. 02:05:29
And Ezra? 02:05:31
All right, I just called you Sarah. But you're not Sarah, man. 02:05:33
Yes, really one. 02:05:37
A real quick point of clarification to Darius question. 02:05:40
Her question wasn't about the roundabout. 02:05:44
At the end of the promenade overpass it was. 02:05:47
About the. 02:05:50
Suggested. 02:05:52
Speed up lane or the acceleration lane? 02:05:53
And Nassim was able to. 02:05:56
Confirm with her that that. 02:05:58
That particular. 02:06:00
Enhancement would require UDOT. 02:06:02
Approval should that move forward? 02:06:04
And it is under consideration for. 02:06:09
It's a three if you were to turn right when. 02:06:12
300 W. 02:06:15
Heads towards the lake. 02:06:16
If you were to turn, if we were to create a road that turned right there and then. 02:06:17
Let people accelerate onto in your connector. 02:06:21
That's what has been proposed to Vineyard or to UDOT and. 02:06:24
It hasn't been approved yet and. 02:06:27
That would be a future project that UDOT would absolutely need to. 02:06:29
Bye, you know. 02:06:33
Right right now they're supporting. 02:06:35
The 1200 N intersection in place of it. 02:06:37
All right, we'll go to 9.10. 02:06:40
Jamie, could you give clarity on the three items that the? 02:06:44
Document changes. 02:06:48
This was a request. 02:06:51
Put to the City Council by. 02:06:53
The IT let me give you the exact name. It's the Utah. 02:06:55
City West head numbers one through 5. 02:07:00
There was a request for two sets of revisions. One was Utah City West Pit. The other was Utah City E Pit. 02:07:02
The Utah City E pit was not agenda. 02:07:09
And so the only one you can approve today is the Utah City West Pitt. 02:07:12
Revisions. 02:07:17
There are. 02:07:18
I'm happy to answer questions about the pit, what it is. 02:07:20
That was created, but I think most of you have that background so. 02:07:23
There were three changes in the document. One is to. 02:07:27
Roman numeral 4V. 02:07:31
Where it allows the board to replace members in case of a vacancy, they have to follow a procedure outlined in state law. 02:07:34
The second relates to the use of. 02:07:41
Hit revenues. 02:07:44
They get their revenues through a mail levy, which is. 02:07:46
Is the property tax. 02:07:49
And presently that can only be used to fund. 02:07:50
The infrastructure investment itself. 02:07:54
State law changed since the PIT was created. 02:07:57
It now allows for that revenue to be used to operate and maintain. 02:08:00
Change that infrastructure. 02:08:03
Proposing a change that would. 02:08:05
Reflect that in the governing documents. 02:08:07
And then the. 02:08:10
3rd change is on the reporting frequency. 02:08:11
The governing documents require quarterly reporting. 02:08:15
From the PID to the city on its financials. 02:08:18
They're proposing that that be changed from quarterly to annually. 02:08:21
All right. Questions about the changes? 02:08:28
I'm comfortable with everything except for the reporting. 02:08:33
I think quarterly reporting is. 02:08:37
Is really important. 02:08:39
But I could hear. 02:08:43
Reasons. Otherwise, I'm open. 02:08:44
Yeah, I think for. 02:08:47
The I think for the amount of. 02:08:49
Dollars that are going to be used for projects that. 02:08:53
Annually is probably a good cadence that lines up with the annual RDA reports a lot of the reporting that goes to the state. 02:08:56
So I'd I'd be fine with. 02:09:03
Either honestly, but I think. 02:09:04
Firm efficiency sake and the reporting would be. 02:09:06
Good for me. 02:09:10
I do want to clarify. 02:09:11
The and this is a policy choice that you'll just have to consider and see whether it's acceptable they. 02:09:13
Are proposing that the reporting frequency be annually, but the. 02:09:20
That the report would be made to the city. 02:09:23
210 days after the close of their. 02:09:25
Fiscal year. 02:09:29
I pushed on that mask, did they? Was it a typo? Did they mean 21 days? 02:09:31
And they're the response from their attorney was that they meant 210 and that somehow lined up with. 02:09:35
The close out of their books after they close out their. 02:09:43
Calendar year. 02:09:47
That to me seemed like a really long period of time. 02:09:48
Because it would. 02:09:51
I mean, not only would you not get an annual report, but you'd be getting a. 02:09:52
A stale annual report. 02:09:57
They are subject to the same requirements. The city is to publish things to the transparency website and so. 02:09:59
The expectation would be that that information is available, but. 02:10:05
When the governing documents were adopted by the city. 02:10:09
The council at the time wanted. 02:10:12
A more frequent. 02:10:14
Report so that they could have. 02:10:16
A current awareness of what was happening. 02:10:18
With the pit. 02:10:21
There's a competing concern here. 02:10:22
You may want to factor in and it's. 02:10:26
There's an important accounting distinction. 02:10:29
With the PED and city government. 02:10:31
It is separate and not part of. 02:10:34
The city. 02:10:36
Financially, it's its own entity. 02:10:37
The city has a role in creating it, but. 02:10:40
They are their books, not the city's books. 02:10:42
We we don't want the city to be involved. 02:10:45
To such a degree that they're, from an auditing perspective, is a question about whether the city has responsibility or somehow 02:10:48
control. 02:10:52
Over the. 02:10:56
I don't think quarter. 02:10:57
Quarterly reporting effects that at all? 02:10:58
But. 02:11:01
There is an A recent. 02:11:02
Opinion from or. 02:11:05
Advisory notice from. 02:11:07
The state auditor. 02:11:08
Hope I got the term right. Advisory notes don't quote me on that. 02:11:10
But it would. 02:11:13
They put out something indicating. 02:11:14
How they would view? 02:11:17
PID behavior vis a vis. 02:11:19
The accounting rules. 02:11:22
That is a little bit different than what? 02:11:23
The legal requirement might be so. 02:11:26
Take that into account when you. 02:11:29
Talked through the reporting frequency and what you think is appropriate. 02:11:31
OK. Is this something that once you give, you've relinquished forever? 02:11:34
Or is it similar to like where? 02:11:39
The RDA right now we're concerned about. 02:11:41
Finances and everything where you can come back and vote and say hey. 02:11:44
Due to just what's been on, we can adjust later. 02:11:47
You've given this, Is it so? 02:11:51
The city's only opportunity. The city it. 02:11:53
Approves the governing documents for. 02:11:56
The Pit. 02:11:59
That allow for it to be created. 02:12:00
When Vineyard City. 02:12:03
Did that for this pit. 02:12:05
Or these pits, because there are a few of them, even though they bear the same name. 02:12:07
It retained the right. 02:12:11
To weigh in. 02:12:14
Anytime that they amend the governing documents in the future. 02:12:15
So if you allow for the amendment of the governing documents, that's your only. 02:12:19
Opportunity. 02:12:24
To affect that, so they have to come to us. 02:12:25
We can't go to them. 02:12:28
Correct. Uh. 02:12:29
Right, so. 02:12:30
Once they're amended and set and you approve them in the pit board approved them, they're done. 02:12:33
There they would never come back to you for approval unless. 02:12:39
The PIT board wanted to make an additional change. 02:12:42
You could not go to them and demand you. 02:12:46
So I believe that the. 02:12:50
I don't have a real problem between quarterly and annual, but that's 210 days is a little ridiculous. 02:12:53
I could say 30 days after 6060, yeah, but we're talking almost. 02:12:59
We're talking end of July. 02:13:05
Yeah, do you want to clarify the? 02:13:07
Purpose for that is it because of where the fiscal and. 02:13:10
Calendar lie and. 02:13:14
Basically, umm. 02:13:15
I could see 210 being. 02:13:16
30 days after 180 days to line up with some. 02:13:18
Right, different. Pete Evans for. 02:13:21
That PID so. 02:13:25
I'm actually. 02:13:27
Not aware of the reasoning the the. 02:13:30
The pit has an independent outside. 02:13:32
Auditor. Accountant. 02:13:35
And attorney. 02:13:37
And so they're the ones who I can read what I sent. Yeah, that would be great. 02:13:38
They can send it. 02:13:44
This is from Council for the. 02:13:45
Her name is Betsy Russell. 02:13:47
I asked her about the 210 days, whether it was a typo and she said. 02:13:50
In response to your question regarding the timing of the annual report, the intended deadline is 210 days. 02:13:54
Following the end of the fiscal year, as now reflected in the final draft. 02:14:00
This time frame is typical and allows sufficient time for completion of audited financial statements. 02:14:05
And it also aligns the annual reporting cycle with standard bond market disclosure practices. 02:14:10
OK, I mean that makes. 02:14:17
That makes sense to me. If they're going to be, if they're unaudited financials, they could be put together very quickly. 02:14:19
If you're going through an audited financial. 02:14:24
Process that could take. 02:14:27
Four to six months. 02:14:29
And I I guess one suggestion is you could ask for both. 02:14:33
You could ask for the unaudited financials within a short time frame and then. 02:14:37
Get the audited financials at the 210 days after. 02:14:42
Interval. Umm. 02:14:45
Yeah. And maybe just as a hybrid. 02:14:47
Yeah, I mean I, I. 02:14:50
We'd be happy to do that. 02:14:52
I just. 02:14:55
I struggle with. 02:14:57
With giving leniency on reporting when we just had a presentation about how bad our reporting was on the other side. You know, I 02:14:59
like what you're saying there. There were two things. 02:15:04
There just to a point, there were two things that were mentioned here like. 02:15:09
The alert from the auditor's office. 02:15:14
That Jamie's talking about said if we. 02:15:17
Are pressing on the reports, then it puts liability on the city and so to. 02:15:20
Recognize that they are not our books is really important in this instance so. 02:15:25
What you're saying is meaningful. 02:15:30
So then why even give it to us if it's not us? If it was we we require, we wanted to see it. 02:15:32
And then the auditor put it out and said. 02:15:37
Hey, just so you know, there's a reason why we asked. 02:15:39
For a quarterly and it's so that because. 02:15:42
They're they're using our. 02:15:44
Finances to be able to get. 02:15:46
Well, yeah, you know, they're not using City Financial, sorry, not our financial. I think they're using this transparency, right, 02:15:48
that the council wanted to be aware. 02:15:52
Of. 02:15:57
They're not city tax resources, but they are. 02:15:59
Their tax resources derived. 02:16:02
From locations that. 02:16:05
Correspond with city boundaries, right? So. 02:16:07
The same city residents that are paying city taxes. 02:16:09
Would be. 02:16:13
Pain through this. 02:16:14
Where I shouldn't say residents, I should say property owners because there is a distinction. These are commercial for rent 02:16:17
properties. 02:16:20
And it's the commercial owner. 02:16:24
That would be pain. 02:16:26
The the additional levy, but the idea is that the city can. 02:16:28
Keep abreast and aware. 02:16:34
Of what's happening with that funding. 02:16:36
Right, but you're also keeping abreast? 02:16:40
The citizens or the property owners that live within that entity and now you're saying they're not going to be even knowing until 02:16:42
a year after and then 200 days it's like. 02:16:46
I don't see the value in that. 02:16:52
Yeah, I think, I think. 02:16:54
Jamie's point was that the people who live in within the pit boundaries, the residents that live in the pit boundaries. 02:16:55
Aren't paying the tax. 02:17:00
Right. But that's going off the synopsis that we're going to allow you to have. 02:17:02
100% rentals forever, right? 02:17:05
No, I'm saying that the people that live in the boundaries aren't paying the tax because of. 02:17:08
We're doing things for sale. They're not allowed to be levied. 02:17:13
With an additional levy. 02:17:17
Per our organizational docs, we agreed that. 02:17:18
Only commercial for rent property. 02:17:21
Would be allowed to have the pit levy. If we, for example, sell property, we sell property. We have to pay off that levy before we 02:17:23
close that transaction. 02:17:27
Yeah, that makes me feel a little bit better, but still for the property owners. 02:17:33
You haven't been selling property though. 02:17:37
And a suggestion. 02:17:39
Since I'm I'm guessing the same changes are being recommended on the West Pit as well. 02:17:41
This is the West pin. 02:17:46
Or yeah. 02:17:47
What if we instructed staff to? 02:17:51
Negotiate some sort of. 02:17:54
Interim report. 02:17:56
If if if the 210 days is just necessary for the audited financial statements. 02:17:57
Let's suggest a cadence for interim report, but. 02:18:02
Biannually, I think twice a year is probably sufficient for. 02:18:05
For us to. 02:18:08
To know what's going on, I don't think the pet activities are going to be. 02:18:09
That rapid and. 02:18:12
Quarterly. 02:18:13
At a quarterly pace, so. 02:18:14
Maybe go back and see if that's that's a reasonable timeline we could require. 02:18:15
Unaudited financial statements. 02:18:19
Every six months and then. 02:18:21
Still have the 210 days. 02:18:23
And then apply it to both pairs at the same time. So just come back with the yeast pit as well. 02:18:25
Yeah, I mean that. 02:18:29
We could do that. I would. I would rather get the West Pit done just so it's done. 02:18:30
While we're here. 02:18:34
But if we wanted to say we'll do semiannual. 02:18:35
Unaudited. 02:18:38
Financial Reporting. 02:18:39
And then we'll give you the audited ones within 210 days and we'll give you the. 02:18:41
Unaudited within 60 days. 02:18:46
At the end of the. 02:18:49
Semiannual deadline. 02:18:50
I'm OK with that. 02:18:52
OK, can I get a motion? 02:18:54
It's better. 02:18:56
I'm going to adopt what the noted changes. 02:18:59
OK, can I get a second? 02:19:02
If you need clarity, I don't know if she is, I'll just note for the record, it's. 02:19:04
A motion is to adopt resolution. 02:19:08
2025 Dash 70. 02:19:10
With. 02:19:12
The proposed change that reporting be by annually. 02:19:13
Unaudited. 02:19:17
Financial reports and annual financial reports. 02:19:18
In the time frame stated in the document. 02:19:22
OK, can I get a second? 02:19:24
2nd. 02:19:28
All right, first bite, Ezra. 02:19:29
As the noted, changes a second by Brett. 02:19:30
I'll do roll call. 02:19:34
No, that's right. 02:19:36
Yes, I mean, sorry. 02:19:39
Brett. Aye, Marty. 02:19:41
Aye, aye. All right. 02:19:45
Karen, thank you. 02:19:47
We'll go under the AI governance because it's, um. 02:19:49
Is something that was discussed. 02:19:53
Recently, policy for privacy has come through and AI has been one of the things that. 02:19:54
Kind of coincides with it, it's new burgeoning technology and it just gives the policy for how staff. 02:20:01
Should be handling it and what? 02:20:06
Information should and should be going into AI and how that process works. 02:20:10
I just wanted to for clarification. I was able to. 02:20:15
Get it to load. 02:20:19
But I'm. 02:20:22
I don't know if I'm having problems. 02:20:23
The website or what? 02:20:25
Is it just 4 pages long? 02:20:27
Yeah, sure. 02:20:29
OK, OK. Yeah. 02:20:32
That's fine. OK. Do you want to go ahead and? 02:20:37
Make a motion. Sure. I move to approve resolution 2025-69, right? First time, Marty, Can I get a second? 02:20:40
Can I make a comment for you? 02:20:47
In the consent items there are there's this and I. 02:20:50
A couple others that are these kind of policies and I. 02:20:55
I just wanted to. 02:20:58
State that. 02:21:00
My understanding in looking at these and reviewing them and. 02:21:02
That a lot of these fit into areas where we didn't have any policy before. So the idea. 02:21:05
Is to get some policy in place. 02:21:10
And then that does not preclude the opportunity to amend those. 02:21:13
In the future. 02:21:17
That's exactly right. Thank you for making that comment. 02:21:18
And a lot of them came through on work sessions and then this is the base policy and then you guys will need to iterate on it 02:21:21
exactly like Brett said. 02:21:24
OK. Brett, were you going to make a second? 02:21:27
All right, this is done by resolution, Jake. 02:21:30
Aye, Brett. 02:21:32
Aye, Marty. Aye. 02:21:34
Ezra aye. 02:21:35
All right, the backtrack per. 02:21:36
Purchased. I did talk to the mayor elect who's been working with our staff and told me that they've come up with a. 02:21:38
Some concepts for saving the city funding long term overtime if you guys want to move this forward. 02:21:45
To the future, I'm I'm totally OK with that. 02:21:54
And when I had put it on original use, because when I looked at the numbers, it looked like there would be losses over 7 years of 02:21:57
over $1,000,000 and. 02:22:00
If we waited till January be a $60,000 loss. 02:22:04
But umm. 02:22:08
From what I understand. 02:22:08
Everybody is. 02:22:10
Feeling like they could. 02:22:11
Come up with a new solution or at least feeling like. 02:22:13
There might be an opportunity and Jake, I don't know if you've had more. I don't work with back trucks, but back. 02:22:17
Apparently works with them like. 02:22:23
Every day and all day. 02:22:24
And. 02:22:25
The presentation that I got from him of all the different vendors that they use. 02:22:27
Yeah, I just don't want to tie his hand, let him make that decision and if he wants to work with contractors or have a mixture of 02:22:32
it. 02:22:35
I saw a variety of ways to do it. I just think just let him. 02:22:39
Figure that out. Do you want to make a motion to continue it? Unless the council has nothing, kill it. I just say wait till 02:22:43
January. 02:22:46
I'm not going to tell them what kind of. 02:22:50
Car to drive, you know? Yeah. 02:22:51
I'll move to. 02:22:53
And postpone resolution 2020. Gosh. 02:22:55
202558 to a future meeting. 02:22:58
OK, we have our first Can I get? 02:23:01
2nd. 02:23:04
Second by Brett. All in favor, aye. 02:23:04
Any post? 02:23:08
I would just. 02:23:11
It's delayed to offer a account a motion, but I would just propose continuing it to the second meeting in January. So there's. 02:23:13
That's the fiscal friendly amendment. Yeah, that's a friendly amendment. 02:23:20
I will amend. 02:23:24
I will amend that to that. 02:23:26
This is the second meeting. All right, Brett. 02:23:28
OK, everybody in favor? 02:23:32
Aye, all right. 02:23:34
We'll go to our appointments. I apologize to everybody that's sitting here waiting. I did. 02:23:37
A little feeling. That said, please move this ahead. 02:23:42
But I did not listen, so I apologize. 02:23:46
Let me just pull up the appoint. 02:23:49
Anthony, would you mind coming up and talking about your request? 02:23:51
Thank you, Mayor and City Council. 02:24:03
I'll try to keep my. 02:24:06
Speech very short. 02:24:08
Over the past few weeks. 02:24:12
Staff has had the opportunity to meet with. 02:24:14
A number of residents that have expressed interest in. 02:24:18
Serving in the city. 02:24:22
In capacities that are vacant right now. 02:24:24
We have to. 02:24:27
Making opportunities for. 02:24:29
Residents to serve in. 02:24:31
Planning Commission and the same in. 02:24:33
Active Transportation Commission. 02:24:35
While talking to. 02:24:38
You know, interviewing these residents we came up with. 02:24:41
Some recommendations that staff. 02:24:45
Feel very confident in. 02:24:48
Them providing really valuable service to the city. 02:24:50
And being part of. 02:24:55
Growth. 02:24:57
So I would like to. 02:24:59
Due to time, just introduce you to two of the active transportation. 02:25:02
People that we have recommended for. 02:25:07
Their appointment we have Doctor Neil Peterson and Doug Rather. 02:25:09
Ready niche here. 02:25:13
If you don't mind standing up. 02:25:15
If there's time, I can have them just say a word to the council. 02:25:18
When I'm, when I'm done and the same. 02:25:22
Planning Planning Commission Jordan Christensen and Martina Huntington. 02:25:25
These guys have served before. We've had Doctor Neil Peterson served as well before. 02:25:30
In different capacities to the city. 02:25:35
And. 02:25:38
They mean well. 02:25:39
They want to be part of. 02:25:40
All the great things happening. 02:25:42
And. 02:25:43
They have a proven record of. 02:25:45
Making good decisions. 02:25:48
You know, be very beneficial to the city, so without. 02:25:50
Doing much, I would like to invite them to just say a word to the Council. 02:25:53
Thank you. 02:25:57
Thank you so much. 02:25:58
Hi, my name is Neil Peterson. 02:26:06
Live in the Sleepy Ridge neighborhood. 02:26:08
I've lived here since. 02:26:12
2014. 02:26:14
2015 actually. 02:26:15
I'm a nurse practitioner. 02:26:19
Work and family practice and I teach nursing at BYU, but I also do research in physical activity. 02:26:20
Exercise. Healthy living behaviors. 02:26:28
Have the opportunity to serve. 02:26:30
A few years ago on the lakefront. 02:26:32
Design and. 02:26:36
And suggestions and that was? 02:26:37
Fun opportunity to serve and. 02:26:39
Looking forward to. 02:26:41
The opportunity to serve. 02:26:44
Those around me and in my community and. 02:26:46
Helping to make this a nice. 02:26:49
Active uh. 02:26:51
City to live in. 02:26:53
Thanks. Thank you, Neil. 02:26:54
All right, so I am. 02:27:03
Doug Radonich. 02:27:05
And I've lived in vineyards since. 02:27:07
Yeah, 2021, so 4 1/2 years. 02:27:10
And I'm over at the. 02:27:13
Late front at Vineyard. 02:27:14
Condos. 02:27:15
By water's edge. 02:27:17
And we're just kind of looking to. 02:27:18
Get more involved. 02:27:20
And the community and. 02:27:21
Find some way to serve. 02:27:22
Oh, I forgot to mention I work for UVU. 02:27:24
So I'm in the. 02:27:26
Continuing education department. I do the. 02:27:27
Administrative support there. 02:27:29
But yeah, just been looking for ways to. 02:27:31
Serve get more involved in. 02:27:34
Community. 02:27:36
Worked with the people. 02:27:37
So, umm. 02:27:38
I'm excited. 02:27:39
That's great. 02:27:40
Any questions? 02:27:41
For Anthony. 02:27:43
I would like to add one thing though. We've. 02:27:46
Been trying our staff to connect these new people that are going to be appointed. 02:27:49
To the mayor elect. 02:27:53
And we have. 02:27:55
Had the chance to have a meeting at least with one of them. 02:27:56
Where? 02:27:59
The mayor elect was excited about. 02:27:59
The residents wanting to serve in the city, so we're going to do that for. 02:28:02
Everyone else that's going to be appointed. 02:28:07
And hopefully it's going to be a smooth transition where. 02:28:09
They'll work together. 02:28:12
Well, she's been really great with meeting with everyone, Yeah. 02:28:14
You mentioned Martina and then what was the other person that needs his seat react? 02:28:17
Cameron Cameron Severson. 02:28:25
Sorry, OK. 02:28:28
Yeah, Cameron. 02:28:30
What's the time? 02:28:32
All right, what I'm going to do? 02:28:37
I'm going to name them all. 02:28:47
And then? 02:28:49
Ask for us, not all of them. 02:28:52
OK, perfect. 02:28:55
So let's see. 02:28:59
Melissa Gangnam, who's not here tonight, she has worked with the. 02:29:03
Communities That Care requested Katie Sidwell and Tiffany Russell to serve. 02:29:06
They're bored. 02:29:11
I want to make sure that I got. 02:29:16
You're sleeping right? 02:29:22
Katie will be a seated member and Tiffany will be an alternate. 02:29:25
And then we will. 02:29:30
Neil Peterson and Doug, you just talked to. 02:29:33
As appointees for the Active Transportation Commission. 02:29:36
Martina Huntington. 02:29:39
Huntington, yes, and Cameron Severson. 02:29:41
To re up for the Active Transportation Commission. 02:29:44
And then? 02:29:47
Moving Martina to the Planning Commission with sorting on. 02:29:48
Planning Commission. 02:29:52
Yes, that's correct. OK. 02:29:53
All right. Can I get a motion for those appointments? 02:29:55
Do these all serve at the leisure of the Council on Mayor? 02:29:58
Like the new ones? 02:30:03
OK. 02:30:05
Can I get a motion? 02:30:09
So we have. Did you want to clarify? There may be a more specific answer. 02:30:11
The boards and committees, OK. 02:30:17
Communities. 02:30:20
OK, Active Transportation Commission. 02:30:21
And then Planning Commission. 02:30:25
I think the Planning Commission appointment will have a term. 02:30:27
So. 02:30:29
And there's a dip. I don't. 02:30:31
Believe the removal process is the same as the appointment process, so. 02:30:32
That's not one. 02:30:36
That could be. 02:30:37
Removed before the end of that term unless it was issued with attendance or. 02:30:40
Performance. Uh. 02:30:44
Of that individual. 02:30:45
And then when new terms cycle through. 02:30:46
Then the mayor and council will fill those terms at those times. 02:30:49
Why would why would we be seating? 02:30:53
The the Planning Commission at this time, then I'm. 02:30:55
Walking out the door. I mean, I, I didn't even interview him. Did did any of you guys interview him? 02:30:59
There's just members that have been seated on our other boards who've been. 02:31:04
On a waiting list and I brought it up for a few meetings in a row, but today was. 02:31:08
The one that they were able to, Anthony's been out. 02:31:13
With his new baby and so. 02:31:15
This is just the time that I did. 02:31:17
Save multiple seats for each. 02:31:19
Of the Commission's to have you guys actually appoint. 02:31:22
And then where I didn't actually fill them. And then I've been inviting Mayor Strand to be a part of the process. 02:31:25
For each board that's been happening to try to. 02:31:32
Make sure that he's OK with the people that are coming in to just make sure that they're filling the seats and that they can vote 02:31:34
on things. 02:31:37
The CTC and also. 02:31:43
The Vineyard Cares is term limited. 02:31:49
They'll stand a transportation woman, they just have a different. 02:31:53
Process. Umm. 02:31:56
Than the Planning Commission. 02:31:57
I just think that they're all probably really well, wonderful people that if none of us have interviewed them, I would push this 02:32:01
off for two weeks to allow the new council to get to know them and interview them. 02:32:05
I mean, they're gonna be. 02:32:10
Doing so much of what? 02:32:11
The new council was voted for and if. 02:32:13
The new council isn't voting for their direction. Why are we filling? 02:32:16
Hold on. Usually two weeks, but yeah, it have to be more than two weeks. Yeah, usually, yeah, two weeks, two weeks. So just just 02:32:20
putting it off just so that they can, they're probably going to be better than they're great people, but. 02:32:26
Like I like. 02:32:33
I've done this every time with an appointment I voted out every single time. If I've never interviewed them then I know. 02:32:34
The incoming council has been pretty strong on that just. 02:32:39
Getting to know them and see what direction are you. 02:32:43
Are you wanting to go so there's alignment? 02:32:45
You know. 02:32:49
And also. 02:32:50
Dividing it up a little bit differently in terms of making sure each council member is represented on each board. 02:32:51
Well. 02:32:57
But you'll miss that and then you guys will have the ability to put liaisons on whichever board that you want. The process that we 02:32:58
go through is that the staff. 02:33:02
Those and interviews and finds people who are. 02:33:07
Volunteers and. 02:33:11
I've already been pushing them off for some time. 02:33:12
To bring them here to. 02:33:16
Talk to people and you guys have already met. 02:33:18
Most of the people that are sitting on here because they serve on other places. 02:33:21
We've really just been waiting for Anthony to come here so that. 02:33:26
You guys could have this in person meeting? 02:33:29
So I don't think it's fair to all of the people that have waiting, have been waiting for this. 02:33:32
To to push it off. 02:33:36
And we've been really inclusive in the process to make sure that. 02:33:38
The new council is being invited into it, but the people that are on these committees and commissions have been waiting for these 02:33:44
people and they really need people in these seats. 02:33:48
And like I said, for. 02:33:52
For you guys. 02:33:54
I left seats open and I left vacancies for you to fill and to go and meet people so that you could have your. 02:33:55
Your I don't know any additional voices that you wanted on, but I don't want to leave people hanging that have been waiting to. 02:34:02
Waiting to serve. 02:34:12
And so. 02:34:14
I think it would be great if we could. 02:34:15
Help these people move forward and take these positions who've taken the time to volunteer. 02:34:17
One of our biggest struggles in the city is finding people. 02:34:21
Who want to volunteer for these boards? It's it's really difficult. It goes through multiple applications. 02:34:25
Our staff have to. 02:34:31
Go through a pretty tedious process to get people really engaged and and even once we get them, people often fall off and they 02:34:33
don't. 02:34:37
Follow through with this commitment SO. 02:34:42
They're finding people that are really engaged and they show up and that makes it easier for you guys to get things done and so. 02:34:44
If we could, I would. 02:34:50
I would really love it if we could support this and move this forward and there's still opportunity for you guys in the new 02:34:52
council to. 02:34:55
To see people, and I think you'll find that this is. 02:34:59
And as we've tried to make it. 02:35:02
Involving. 02:35:04
The new mayor and involving people to make sure that. 02:35:06
Your. 02:35:09
And we want your voices to carry. Everybody here wants you guys to be the most successful. 02:35:11
I would second some of that sentiment that I've gotten complaints from some chairs about absenteeism. 02:35:17
Alright, on Commission so. 02:35:22
Having volunteers who are willing. 02:35:24
I think is. 02:35:26
More in the interest. 02:35:27
Yeah, of the city then. 02:35:28
Than not. 02:35:30
Can I, can I get a motion? Yeah, I, I have a motion to approve those appointments. OK. 02:35:31
Discussed. All right, we have reversed by Marty. 02:35:37
Can I get a second? 02:35:39
Second, Second by Brett. 02:35:41
All in favor. 02:35:42
Aye. 02:35:43
Any opposed? 02:35:44
No, all right. 02:35:45
That's great. Thank you. 02:35:47
Let's see. 02:35:49
We have a public hearing. 02:35:51
If you thought we were done. 02:35:53
We are not. 02:35:54
Can I go into a public hearing for the Transportation Master Plan Ordinance 20/25/2024? 02:35:56
So thank you. Can I get a second? 02:36:03
All in favor. 02:36:06
Aye. 02:36:07
We're now in a public hearing. 02:36:08
We have seen this plan so many times. 02:36:10
We are just proving it. 02:36:13
So, umm. 02:36:15
There doesn't need to be. 02:36:18
A really long thing, because we all know it. 02:36:19
We've had six work sessions on it. 02:36:24
You know I won't be talking. 02:36:26
OK, so. 02:36:29
Pop up the small one, everything. 02:36:31
While they're working on that, I just wanted to. 02:36:37
Firm real quick, I have it right on that that was. 02:36:40
That was 3/3 to two, OK. 02:36:42
Before. 02:36:56
It might be different laptop. 02:36:58
All right, let's see if there's anything else we can do while we wait. 02:37:03
OK, I got it up. 02:37:09
Mayor Council, it's great to be here with you. We have been here. 02:37:12
Several times, so I'll keep it brief. 02:37:15
So the master plan is in the packet. 02:37:18
And I think there's been a couple questions tonight. 02:37:21
One quick clarification. The question came up about 600 N and Main St. 02:37:25
That was one last edit we made and so it is in the latest plan. 02:37:30
That is ready so. 02:37:34
This has been the process throughout, you know, creating a master plan. 02:37:37
Looking at multimodal travel in the city. 02:37:41
That leads in other plans like the capital facilities plan, impact sheet plan and impact fee analysis. So tonight. 02:37:44
We're here to talk about the TMP. 02:37:50
I'll give. 02:37:52
Very brief preview of the of the impact fees that will come in the coming weeks. 02:37:53
The master plan itself includes policies, standards. 02:38:00
Future conditions of trap. 02:38:03
Traffic and transportation in the city. 02:38:05
And a list of projects for. 02:38:07
Active transportation. 02:38:09
That's what's contained in the master plan. 02:38:13
The next steps in this is to go to the Capital Facilities Plan and Impact Facilities Plan. 02:38:15
This document identifies. 02:38:22
Costs and eligibility of projects to be charged as part of impact fees to. 02:38:24
To developers. 02:38:29
I don't want to cut you off. 02:38:31
But I think everyone is 100% on board with this. 02:38:33
Right we are. We have seen it. I don't think we need a long. 02:38:36
The last slide I have, just making sure I'll cut it off. Everyone seen it, I've gone through it. 02:38:41
Tons of times. Very good. This is the only have my vote. I'll just tell you they're not fighting for me. 02:38:47
This is the only new site I had. I won't really. 02:38:51
Lingered wrong, Uh. 02:38:54
Basically this document will. 02:38:55
What the city can charge for impact fees. 02:38:57
And that will be coming in the coming weeks. Those documents will go out this month. 02:39:00
With the intent to have a public hearing next month for impact fees. 02:39:06
So there's a brief summary for you. 02:39:09
OK. Any questions? 02:39:12
Well, I'm really excited so. 02:39:18
Somebody's going to get a motion going and. 02:39:20
Community, this is a public hearing. 02:39:23
If you have any questions. 02:39:25
You've seen this a lot of times. I'll move to open the public hearing. 02:39:26
Right. I'll move to open the public hearing. I think we already, yeah. 02:39:29
You just need to hear from. 02:39:33
Could you go back to the site? David has come a little project. 02:39:35
Yeah. 02:39:39
So this is the map of roadway projects in three different phases. One would be. 02:39:47
Immediate needs Phase two would be things in the next eight years or so. 02:39:53
Phase 3 is a long term. 02:39:58
Long term need. 02:40:00
If you see a dot, it's generally an intersection project. 02:40:01
You know, for example, project 2-3 is a signal at 600 N. 02:40:04
And Main St. 02:40:08
Some of these are on UDOT roads. Geneva Rd. Vineyard Connector. 02:40:11
If it's a, if it's a line, it's a road project, you know, typically widening. 02:40:14
If existing. 02:40:19
If it's a new road then. 02:40:20
There would be a new road facility. 02:40:22
David, did you have a question? 02:40:25
Or comment. So yes, this also includes. 02:40:27
The zoning plan that we. 02:40:32
Was talked about before this. 02:40:33
That would talk about the. 02:40:35
What, what, what? Uh. 02:40:37
Zones will be permitted in the. 02:40:39
The RDA. 02:40:41
East side. This is just talking about our Rd. Just Rd. 02:40:42
No comment, thank you. 02:40:48
OK. Thank you. Any other public comment? 02:40:49
OK. With that, can I get a motion to go into the public hearing? 02:40:52
Thank you. Ezra, can I get a second, second, second by Jake, all in favor? All right. Any questions from the Council? 02:40:57
If not, I need a motion. 02:41:03
I make a motion to a. 02:41:06
Prove. Let's see, where's it up? 02:41:07
Ordinance 2025-24. 02:41:12
Yep, Ordinance 25. 02:41:14
Test 24, Vineyard Transportation Master Plan as presented. 02:41:16
Excellent. We have our first by Jake. Can I get a second, second, second by Ezra. We'll do this by roll call Ezra. 02:41:20
Hi, Marty. 02:41:26
Aye, Brett. 02:41:27
Sorry, all right. This is a public hearing for the Consolidated Fee Schedule Amendment Resolution 202561. 02:41:29
I need a motion to go into a public hearing. 02:41:36
So moved. Thank you, Brett. Can I get a second? 02:41:38
2nd Thank you, Ezra. All in favor, aye. We're now on a public hearing. 02:41:41
Exact or. 02:41:46
Yes, you are here. 02:41:48
Thank you, mayor and council. I'm Zach Adams, the treasurer here for Vineyard City. 02:41:53
I've been requested to update the consolidated fee schedule. 02:41:58
There's a couple changes here that you'll find on pages. 02:42:03
5:00 and 6:00. 02:42:07
Regarding the memorial bench, they were going to up it to 2000. It was 1500 before, but it is going to stay at that 1500. 02:42:10
I will get an updated file to Tony tomorrow. 02:42:19
They did want to update some concessionaires for. 02:42:24
Parks of the Gammon Sunset. 02:42:27
Beach Park food stand Conditioner wanted to charge $10 per day. 02:42:29
Semi permanent ones would be $33 a day and then food trucks themselves would be $25 a day. 02:42:33
For the Parks and Rec department. 02:42:40
Moving on or any questions about those ones? 02:42:43
Do you have a copy? 02:42:46
Of the item in the agenda doesn't have all the. 02:42:48
The actual fee document that I can see. 02:42:52
I don't have any, but it was the same as presented, right? Something changes. Yeah, exactly. Yeah, exactly the same thing. So. 02:42:55
Yeah, so just those couple for recreation parks. 02:43:02
The more bigger changes were the utility use fees. 02:43:07
It was going to