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  • Start Position
  • Call to Order/Invocation/Inspirational Thought/Pledge of Allegiance
  • COMMISSIONER CADEN RHOTON MOVED TO NOMINATE DAVID PEARCE FOR CHAIR-TEMPORE AT03PM. COMMISSIONER GRADEN OSTLER SECONDED. ALL IN FAVOR VOTED YES: PEARCE, OSTLER, AND RHOTON. THE VOTE CARRIED UNANIMOUSLY.
  • Chair-Tempore David Pearce called the meeting to order at04pm. Commissioner Ostler led the invocation and the pledge of allegiance.    
  • Presentations/Recognitions/Awards/Proclamations   There were no items submitted.  
  • Public Comments PC   There were no comments.  
  • Consent Items  1.Approval of the Novemberh,25 Planning Commission Meeting Minutes
  • Motion: COMMISSIONER RHOTON MOVED TO APPROVE THE NOVEMEBRH,25 PLANNING COMMISSION MEETING MINUTES AT06PM. CHAIR-TEMPORE PEARCE SECONDED. ALL IN FAVOR VOTED YES: PEARCE, OSTLER, AND RHOTON. THE VOTE CARRIED UNANIMOUSLY.   
  • Business Items  2.
  • 2026 Planning Commission Meeting Calendar    Senior Planner Cache Hancey provided a background and presented the calendar.
  • Motion: COMMISSIONER RHOTON MOVED TO APPROVE ITEM2 AS PRESENTED AT07PM. COMMISSIONER OSTLER SECONDED. ALL IN FAVOR VOTED YES: PEARCE, OSTLER, AND RHOTON. THE VOTE CARRIED UNANIMOUSLY.  3.
  • Planning Commission Chair and Vice-Chair Re-election    Senior Planner Hancey noted that staff recommends to move the item once the commissioners are more present and updated.
  • Motion: COMMISSIONER RHOTON MOVED TO CONTINUE THIS ITEM TO THE FIRST MEETING IN JANUARY OF26 AT08PM. COMMISSIONER OSTLER SECONDED. ALL IN FAVOR VOTED YES: PEARCE, OSTLER, AND RHOTON. THE VOTE CARRIED UNANIMOUSLY.    4.
  • Site Plan Amendment Application - Orchards Clubhouse   Senior Planner Hancey presented a background to the project and added the reason behind the requested amendments. He highlighted landscaping and the bike rack.
  • Chair-Tempore Pearce asked why the landscaping was changed.   Senior Planner Hancey discussed the time elapsed between approval and construction, as well as spacing restrictions.   Mike Olsen, the applicant, provided context to the landscaping. He provided context to the removal of the splash pad.
  • Commissioner Rhoton clarified the request for tonight.   Senior Planner Hancey noted he is asking for approval on the as-built.   Commissioner Rhoton noted that the changes make sense to him but that he would like the bike parking to be changed.
  • Chair-Tempore Pearce clarified Commissioner Rhoton’s comments.   Discussion ensued.
  • Motion: COMMISSIONER RHOTON MOVED TO APPROVE ITEM4 WITH THE CONDITION FOR BIKE PARKING TO BE APPROVED BY CITY STAFF AT21PM. COMMISSIONER OSTLER SECONDED. ALL IN FAVOR VOTED YES: PEARCE, OSTLER, AND RHOTON. THE VOTE CARRIED UNANIMOUSLY.  5.
  • PUBLIC HEARING: Holdaway Fields Development Agreement Amendment
  • Senior Planner Hancey provided that the applicant wishes to be continued to a meeting in January. He added the items that are still under discussion between the developer and staff.   Discussion ensued.
  • Motion: COMMISSIONER OSTLER MOVED TO CONTIONUE THIS ITEM TO A LATER DATE AT25PM. COMMISSIONER RHOTON SECONDED. ALL IN FAVOR VOTED YES: PEARCE, OSTLER, AND RHOTON. THE VOTE CARRIED UNANIMOUSLY.  Work Session   No work items were submitted.  
  • Staff and Commission Reports   Senior Planner Hancey provided an update on Natalie Harbin’s position as a Commissioner.
  • City Engineer and Public Works Department Director Naseem Ghandour provided an update for construction progress on traffic signals.   
  • Adjournment Chair-Tempore Pearce adjourned the meeting at31pm.     MINUTES CERTIFIED COMPLETE ON: Marchh,26 CERTIFIED (NOTICED) BY: Madison Reed, Planning Technician

Transcript

Event transcript
And, uh, the firm was like. 00:00:17
It's OK, I move to. 00:00:27
To suggest that David. 00:00:28
See the acting chapter today. Was it pro tempore? 00:00:31
You're seeing you. I'm not. 00:00:36
It it won't push very well. 00:00:38
And then we'll, we'll, we'll get started. 00:00:42
So how does that work? Do we make a motion to? 00:00:44
I honestly don't know. I let me let me focus on real quick, OK? 00:00:50
The the city members of the Commission to appoint a chair and care for support. 00:00:57
So. 00:01:03
Plus medicine if you want to. 00:01:07
Start their reporting and we. 00:01:09
You can start with the motion. 00:01:10
To nominate. 00:01:12
OK. 00:01:15
We'll start that. 00:01:16
OK. 00:01:20
OK. 00:01:20
Just yeah, pro tempore for today. 00:01:23
Yeah, So I'm Bill. 00:01:26
Before we get started, we are Chair and vice Chair are. 00:01:28
Not in attendance. 00:01:32
So I moved to. 00:01:33
Nominate. 00:01:35
David Pierce as our. 00:01:36
Share Pro Temporary for the evening. 00:01:38
Do I have a second? 00:01:41
2nd. 00:01:44
OK. And then do we just vote on it? 00:01:45
OK, so all in favor. 00:01:48
Hi. Hi. 00:01:49
All right. Thank you, David. 00:01:51
I'd like to call the uh. 00:01:55
Planning Commission meeting. 00:02:00
For December 3rd. 00:02:02
6:00. 00:02:06
On the Wednesday. 00:02:08
So I call the. 00:02:09
The meeting for order we'll begin with. 00:02:11
An invitation and the pricing of. 00:02:14
Wait, could I ask you to volunteer? 00:02:21
Yeah, I'll, I'll prefer any. 00:02:24
Conduct a pledge. 00:02:26
That'll work. 00:02:28
Our dear Father in heaven we are. 00:02:34
Grateful to be gathered together. 00:02:38
As leaders of our community and citizens. 00:02:41
We're grateful to be able to discuss. 00:02:45
What's going on? 00:02:48
We pray. 00:02:50
That the Holy Spirit will guide us. 00:02:53
In our efforts to. 00:02:57
Moving forward and these things we say in the name of Jesus Christ, Amen. 00:03:00
Please stand. 00:03:06
I have pledge allegiance to the flag. 00:03:10
Of the United States of America. 00:03:12
Here's a new product or which is fair. 00:03:15
One Nation. 00:03:18
Under God. 00:03:19
Indivisible with liberty and justice for all. 00:03:20
Thank you. 00:03:28
Alright, thank you. 00:03:30
We'll begin. We have no presentations, recommendations or rewards proclamations. 00:03:34
So we'll move on to public comments. 00:03:40
OK, do I need a motion for public comment? 00:03:43
We'll go ahead and invite members of the public. 00:03:47
To come before the Commission. 00:03:51
Are there anyone, is there anyone who would like to make? 00:03:55
I'll go ahead. 00:04:03
Close public comment. 00:04:06
And go on to the consent items. 00:04:08
Approval of November 5th. 00:04:11
Planning Commission meeting. 00:04:14
Minutes. 00:04:16
Can I have a motion to approve the minutes? 00:04:17
Uh, yeah, so moved. 00:04:21
I'll second that, OK. 00:04:26
And we have a. 00:04:27
Hi. Hi. 00:04:29
All right. OK. The minutes are approved. 00:04:31
Let's go on to our business item. 00:04:35
Uh, the calendar. 00:04:37
For the next year. 00:04:41
I have it up on this. 00:04:42
Screen you need to. 00:04:43
Reference it. 00:04:46
I don't believe that it did, that there were any Wednesdays that interfered with. 00:04:47
Holidays usually like. 00:04:51
Like, oh, July. 00:04:52
Looks like July 1st the. 00:04:54
Only one that we are. 00:04:56
Recommending this to not hold a meeting due to. 00:04:57
Holiday there. 00:05:00
For everything every other month. 00:05:02
Every month it's the first and third Wednesday. 00:05:04
At 6:00 PM. 00:05:07
OK. Any comments, discussion? 00:05:10
On the schedule. 00:05:13
No, I have any question. 00:05:16
OK. All right. 00:05:19
Uh, like a motion to approve the schedule? 00:05:21
Yeah, I moved to approve the. 00:05:26
2026. 00:05:28
Planning Commission calendar as presented by staff. 00:05:30
A second. 00:05:33
Uh. Motion made and seconded. 00:05:34
All. 00:05:37
Let's take a bow though, yeah? 00:05:41
Aye, vote aye. 00:05:44
I and I. 00:05:46
Let's move on to. 00:05:50
5.3 and we're moving that. 00:05:52
Item correct, Yeah, Staffordman removed this item to the beginning of the new year, where we'll have some new faces on the 00:05:55
Planning Commission and hopefully. 00:05:58
More people on. 00:06:02
Settings that we can. 00:06:04
Have a more robust discussion for that. 00:06:06
Do we need a? We need a motion. Yeah, I just moved. 00:06:09
Continue the item to the the first meeting in January. 00:06:12
Alright, OK. 00:06:16
I'll ask for a motion to move. 00:06:18
Uh, sure, yeah, I moved to. 00:06:20
Cancel was it? Continue. 00:06:23
So you continue umm, item 5.3. 00:06:25
To the first Planning Commission meeting in January. 00:06:28
One second, second. 00:06:32
Moved and seconded. 00:06:35
Paula Kumar, Hi, All right. 00:06:37
Alright, and that item is moved, we'll move on to 5.4 which. 00:06:39
The site plan amendment application. 00:06:45
For the orchards. 00:06:48
Clubhouse. 00:06:49
Right. I'll turn that time over on this and then we do have. 00:06:50
Mike Olson with the the developer, he's allowed in our meeting. Owl right here. He couldn't make it to the meeting tonight. 00:06:53
But if you do have any questions, he should be able to answer to that. 00:06:59
So this is the clubhouse is really proved back in 2021. 00:07:04
I'm a really long time ago. 00:07:08
And they they start on construction a little while wait. 00:07:10
While ago and it just barely got completed. 00:07:14
Umm, but due to that kind of last in time, there were some updates to things like the the county health code regarding the splash 00:07:17
pad. 00:07:21
And so as you see in the staff report, they they had to make some changes to the the site itself, no changes to the building, but 00:07:24
to the hardscape of landscaping. 00:07:28
And some of the amenities that they had to make some. 00:07:32
Some adjustment. 00:07:34
So I have you can see here. 00:07:35
This is the approved plan. 00:07:38
This is a swimming pool, hot tub, fire pit. 00:07:40
Uh, this is the billing itself. 00:07:43
And then right here was a proposed, uh. 00:07:45
Uh, flash pad. 00:07:47
Umm, and then I can show you the ad bill. 00:07:49
Can I have a inventory overhead? 00:07:51
That you can kind of see. 00:07:53
This is where that flash pad would be and they removed it. 00:07:54
Umm, they did add extra pergolas. 00:07:57
Over here in. 00:07:59
But so that's as far as the money go. I do have images here just to kind of show you the the changes here. Um. 00:08:02
And, and they've done a really good job of, of making this a really nice amenity for the residents of the orchard. 00:08:08
Umm, and they they've had. 00:08:14
As I mentioned, just makes a few slight adjustments to the site that I'll go over as I get to the images. 00:08:16
Umm, most of it has. 00:08:21
Do with increased. 00:08:22
Umm, hardscape. 00:08:23
Which I can show you imagery. 00:08:24
Right here. 00:08:26
Umm, the original site plan showed quite a bit of. 00:08:28
Of, uh, vegetation and like trees on this side right here. 00:08:31
But as you can see, they they instead. 00:08:35
Increase the actual like patio's basically usable space by the. 00:08:37
The clubhouse. 00:08:40
Which includes, you know, more, more lounging areas, more seating areas. 00:08:42
Over here in this corner. 00:08:46
Umm, and then I have kind of a pedestrian view here. You can see that they still have included some landscaping. It is kind of. 00:08:47
The winter show doesn't look the best, but they they do have some landscaping along that fence line there. 00:08:53
Umm. And then the other. 00:08:59
Plate that they they made some adjustments on the the landscaping is along the. 00:09:00
Umm, northern side of it. 00:09:05
They with the the angle parking that they put in on the road. 00:09:07
Let me go back to this and you can kind of see. 00:09:10
Umm, they had quite a bit of. 00:09:13
States to work with. 00:09:14
Umm, prior to adding that parking, but once they added that parking. 00:09:15
It it did narrow it down in some areas and so they did take out some of those trees. 00:09:19
Along the northern side. 00:09:23
I can go back to that image you can see here. 00:09:26
And then the other thing that that we noted on our inspection is the bike rack is. 00:09:28
Uh, doesn't quite comply with our standards we require. 00:09:32
An inverted U style. 00:09:35
That has spacing between each. 00:09:38
Rack. So essentially you can. 00:09:40
Hold more than two bikes on it, um. 00:09:42
And so that, that's generally our, our presentation, umm, what we, we recommend. 00:09:45
Overall is. 00:09:51
To uh. 00:09:52
For for staff to work with and and our city arbors to work with the developer to see if it's possible put some trees in the. 00:09:53
Landscaping area on the north. 00:09:59
And then to switch out this big rack for the then review style. 00:10:01
Now why again, was the landscaping? 00:10:08
Changed. 00:10:14
So I mean a lot of it in general when we do these, a lot of these. 00:10:16
Site plan projects and approvals if there's a lot of time between. 00:10:20
When it gets approved and when it actually gets constructed. 00:10:24
There there's often just changes that happen. 00:10:27
Umm, as far as the. 00:10:29
The landscaping on the side, they they remove those trees because they're they're frankly isn't enough. 00:10:31
Space, uh, between the sidewalk and the fence for three. 00:10:36
Because they did increase that patio space. 00:10:40
Which we actually as a staff, we actually are supportive of having increased value of space. A lot of times these clubhouses, if 00:10:42
you have a big party there or something. 00:10:47
That patio space is a hot commodity, and having more of that is. 00:10:51
Generally better for the community. 00:10:54
And, and as I mentioned, they still did landscapes the the surroundings. Umm. 00:10:56
Perimeter of that fence. 00:11:00
As far as the trees on on the northern side, I'm I'm not sure. 00:11:02
That's Mike. 00:11:06
Can hear us? 00:11:07
If if you have an answer to that that that'd be great. 00:11:08
He backed away from. 00:11:15
The the sidewalk. 00:11:17
Umm, put the. 00:11:20
Increased up again. 00:11:22
The fence of the deck. 00:11:23
If you look at the. 00:11:25
Asheville City asked me to do. 00:11:26
We added 139 trees. 00:11:29
That's it along the outer side of the. 00:11:32
Yeah, Carrie. Yeah. 00:11:36
Right up against our black fence. 00:11:38
He has 139 of those. 00:11:40
Increase so. 00:11:42
At least those trees won't be subject. 00:11:44
And so put on the sidewalk. 00:11:47
Or sculpt coming from the road. 00:11:49
Umm. And again, I think. 00:11:52
Overall from our regional site plan, I think. 00:11:54
And right now, 482. 00:11:59
Plan I'm about 100 and. 00:12:01
30 extra plants. 00:12:03
Like around this clubhouse and just move them back. 00:12:05
Against the bear. 00:12:09
What's called the small hedge? 00:12:12
Tree Dell Pro. 00:12:13
Between 6:00 and 8:00 feet tall and I purchased. 00:12:15
All 139 of those. 00:12:18
At six feet tall. 00:12:20
And they're planted on an 18 inch lawn center. 00:12:22
I don't like the idea of the trees being in the. 00:12:26
Umm on the north side. 00:12:30
In that corner area. 00:12:32
Because they're subject to salt. 00:12:33
And you you can. 00:12:36
Go back. 00:12:38
To some of the landscaping. 00:12:39
Down along the right of ways that we've been doing over there. 00:12:41
Every time I put anything other than. 00:12:44
On family or? 00:12:47
The other plan? 00:12:50
Sophia, those are the only plants that'll live. 00:12:53
Umm through the winter because of Volta. 00:12:56
All this salt. 00:13:00
All of this fault. 00:13:02
That is put on my street. 00:13:03
Thanks, Snow removal. 00:13:05
So rather than have the trees right up in the. 00:13:08
Park Strip, I moved the pack. 00:13:10
Where they live. 00:13:12
The, umm, issue on the uh. 00:13:16
Talk about the issue on the uh. 00:13:20
Splash pad. The health department now requires separate. 00:13:23
Heaters. Filters. 00:13:27
Umm, between the swimming pool, a hot tub and a. 00:13:29
Um, splash pad. 00:13:34
So what we did is we. 00:13:36
Double the size of the hot tub rather than put this. 00:13:38
The. 00:13:41
They splashed past there and then we did increase the. 00:13:42
Member of lounge chairs and the pergolas along there. 00:13:46
But an issue? Umm. 00:13:51
In regards to the landscaping. 00:13:53
Um, typically as a developer will wait till all the heart states. 00:13:56
Done. And then we start looking at the placement of plants. 00:14:00
And when you're asking questions about why did things change? 00:14:04
We just finished landscaping for the city. 00:14:08
From the City Hall. 00:14:10
Down Main Street all the way down to what we refer to as POD 10. 00:14:12
I had. 00:14:17
6 revisions. 00:14:18
To that landscape, playing with city officials. 00:14:19
And every time I submitted a new one. 00:14:22
Somebody had a better idea and we changed it. 00:14:24
So we finally started about. 00:14:27
Three weeks ago. 00:14:30
With that landscaping. 00:14:31
And I had two or three city employees standing over our landscapers. 00:14:34
Adding plants as they were finding them. 00:14:38
So when you're talking about changes. 00:14:42
And and do developers do it? 00:14:44
Of course we do it. We want. 00:14:47
We wait till the building gets built and our heartscape. 00:14:48
Get on when we bring the landscape or get checked out and we make the decision of what's going to look best. 00:14:51
Just as the city doesn't. 00:14:58
Because it happened to us a few weeks ago. 00:15:00
And we're always very accommodating to the city, the city staff. 00:15:02
The city employees when they want things changed on the landscaping so. 00:15:06
It happens all the time. 00:15:11
Any other questions? 00:15:14
So tonight they're just looking for a. 00:15:26
Site plan amendment to correct Yep. So essentially there is my. 00:15:28
Has presented the the adult that he's essentially. 00:15:33
So that the finished drawings of what the the site looks like and that is asking for approval on that. And that's where as staff 00:15:36
we reviewed those and we said we think this was great. There are a few minor edits. One would be if if trees are possible along 00:15:41
this northern side. But as as he mentioned, he does did plant a lot more. 00:15:45
And it's the original. 00:15:50
Yeah. 00:15:53
I I, I I I don't. That's why I'm saying if. 00:15:54
With the advice of our like city. 00:15:59
You know, but but as as he did mention, they they did plant a lot more trees. 00:16:02
And or a lot more plant. 00:16:06
In this uh section here. 00:16:08
Than the original approved drawings and. 00:16:10
And so, you know, we're OK with what what whatever the Planning Commission feels is. 00:16:13
Proper. 00:16:18
Yeah, I mean, I think. 00:16:19
From my perspective. 00:16:21
And I'm, I don't speak for everyone up here, but. 00:16:22
I think. 00:16:25
The landscaping decisions makes sense and the. 00:16:26
The changes with uh uh. 00:16:29
The splash pad makes sense and I don't. 00:16:32
Have a. 00:16:35
Problem with that I would still like to see. 00:16:35
The bike parking fee changed. 00:16:38
For uh. 00:16:41
Yeah. 00:16:44
Yeah. 00:16:46
Just from a usability standpoint, as someone who. 00:16:47
Reds, their bike everywhere in the city it's. 00:16:50
You'll get a lot more use out of. 00:16:54
The the city standard inverted youth. 00:16:56
Versus that type of rack so. 00:16:58
That's yeah, from my perspective, I think. 00:17:00
I'm great with the landscaping and other changes as. 00:17:03
We could just. 00:17:06
Change that that bike parking, that would be great. 00:17:07
Yeah, I like the landscaping changes. 00:17:10
OK. And just to clarify. 00:17:16
But you said you're all right. 00:17:19
With the landscaping changes. 00:17:21
In the staff recommendation. 00:17:24
Or. 00:17:27
The landscaping changes. 00:17:28
I guess. I guess either I I mean. 00:17:30
It sounds like it would be great to have a conversation with the city arborist, but I don't know that we have to. Yeah, my, my 00:17:33
recommendation isn't gonna be. 00:17:37
I'll only approve if we can choose there because if the city, Arbor says Oh yeah, these. 00:17:42
Three different diet and it makes yeah and and one of the downside is is by. 00:17:46
Taking, you know, planting trees in this area, we are going to be removing a lot of this other. 00:17:50
Uh, plantings that. 00:17:54
You know that they have put in that that area. So that is definitely one. 00:17:55
But once again. 00:17:59
Whatever the Planning Commission. 00:18:01
Advisors here. 00:18:02
For your thoughts, David. 00:18:08
OK, I personally I don't have. 00:18:10
I don't have any. 00:18:17
Real issue. 00:18:19
With the current landscaping. 00:18:22
As put in. 00:18:26
That's kind of 0 spacing. 00:18:28
Yeah, yeah, there's, I don't think that there's any curve on this. 00:18:30
Of how straight. 00:18:33
OK, no. And everything's with. 00:18:35
Yeah. And they, they do a great job of, of maintaining their, their standards in their community as well. 00:18:39
We've been very impressed with them. 00:18:43
Alright, I've heard him. 00:18:46
Saying he doesn't have a weed. 00:18:49
We. 00:18:57
OK. 00:19:04
Yeah, we just need a motion for for. 00:19:05
You know an approval on the the background amendment with you know the the condition that the bike rack is. 00:19:07
Is approved by staff or something like that? 00:19:12
I'm not sure. 00:19:15
Are there any further? Anyone have any more questions? 00:19:17
Discussion. 00:19:20
No, I don't have anything else. 00:19:23
OK, then I'll accept the motion. 00:19:25
One way or the other. 00:19:28
OK, I moved to. 00:19:30
Approve the site plan amendment. 00:19:33
With the. 00:19:35
What is it condition that the bike parking? 00:19:38
Gets approved by. 00:19:41
Staff that work, it must fit. 00:19:42
OK, second. 00:19:46
Second moved and seconded. 00:19:47
Alright, all approved. 00:19:51
Aye, aye. 00:19:55
And I guess there are no names. 00:19:56
Sorry, I'm going to hop in really quick. Umm, did we want? 00:19:59
The conversation with the arborist is a part of the motion that wasn't part of it. 00:20:02
OK. 00:20:07
OK, good. 00:20:09
So I'm doing that paper. Yeah, OK. 00:20:22
OK. 00:20:24
We'll move on to. 00:20:31
We'll move on to item 5.5. 00:20:33
Public hearing. 00:20:36
That holds away fields Development agreement amendment. 00:20:37
So before there's a motion to enter into public hearing here, we did receive. 00:20:40
An e-mail from the applicant yesterday. 00:20:44
That they are wishing to be taken off the agenda to continue through a meeting in in January. 00:20:46
There was some disagreements between the applicant and staff on on how to proceed. 00:20:52
With the the development agreement as. 00:20:56
As presented. 00:20:58
And so they thought that they wanted to have a little bit more time and work with the new council on this development agreement. 00:20:59
So there may be changes to the agree. 00:21:05
Correct. Listed in the correct, yeah. 00:21:09
OK, yeah, the the the. 00:21:11
Agreement that's in the agenda. I believe that there's a recommendation from staff. We we do not recommend approval of it. 00:21:14
And the applicant didn't want to move forward with a negative recommendation from staff. 00:21:19
One of the biggest issues is we did in the development agreement amendment. 00:21:24
And Anthony might might need to step in here. 00:21:29
He's a little bit more familiar with it, but we did ask. 00:21:32
That we update the development agreement to include impact fees for this development right now. 00:21:35
They are only. 00:21:41
Required to pay impact fees for the development from when the development agreement was recorded. 00:21:42
And we've recently had like our our parks and Rec master plan. 00:21:46
Which includes an impact fee as well as our. 00:21:50
Upcoming called safety master plan and impact fee study. 00:21:52
As well as others. 00:21:55
That would not be. 00:21:57
That this development would essentially be immune from pain. 00:21:58
Umm, and so Steph is saying that they should be paying these in tax fees and the developers is in disagreement with that. 00:22:02
Umm, there there's other things. There's things that the developers are asking in the. 00:22:07
This amendment mostly to do with phasing of the project. 00:22:11
Umm and and something to do with the the park space. 00:22:14
Umm, but that's kind of what has held up this. 00:22:17
This, umm item. 00:22:19
OK. 00:22:24
So. So there's two options. 1, you could hold the public hearing. We did notice it properly. 00:22:25
We could hold a public hearing. 00:22:28
And continue the item until a later date. 00:22:30
Or we could just continue it all together and we'll just renounce that in January when we. 00:22:33
You know have. 00:22:38
A better understanding of. 00:22:39
Of where we're gonna go with this development agreement. 00:22:40
Yeah. I mean, I think it was timid. 00:22:43
If it's going to change. 00:22:44
Either way, I. 00:22:46
Doctor, the appointment. 00:22:47
Having this over hearing tonight but unless. 00:22:48
We want to we and if we're going to continue it. 00:22:50
Anyway, even if we talk about it, let's just. 00:22:53
I I tend to agree. 00:22:56
Going to the public, but. 00:22:59
Sorry if you guys came further. Sorry. 00:23:01
The public's going to have an opportunity. 00:23:04
I'm absolutely to discuss this. Absolutely. Then the public ought to have the latest information to do that. 00:23:07
To make informed decisions. 00:23:15
So. 00:23:17
So yeah, then we'd be just looking for a motion to continue this item until a later date. 00:23:18
And as I mentioned, just. 00:23:23
With with a new council coming in. 00:23:24
And planning commissioners coming on I. 00:23:27
I don't know if I'd suggest the date, I think it would just make more sense for us to re notice this altogether. 00:23:29
Once we kind of have a better understanding of. 00:23:34
Of where that is so a continuation to a later date will. 00:23:37
So far. 00:23:41
OK. 00:23:41
OK, the chair will accept the motion to move this item. 00:23:43
Kenyatta, Vanessa. 00:23:50
Yeah. 00:23:52
Yeah. 00:23:53
Um, let's. 00:23:55
Sure. 00:23:56
Just I I moved to move this item to a further. 00:23:58
Later date, yeah. 00:24:02
To move this item to, uh, later Zinc, we'll discuss. 00:24:04
The public hearing. 00:24:10
At a later date. 00:24:11
2nd. 00:24:13
Moved and checked and had. 00:24:15
All in favor. 00:24:17
Hi, hi, hi. 00:24:18
OK. 00:24:21
We'll move on to Item 6. 00:24:23
Work session. 00:24:25
We have no business or work session. 00:24:27
So item seven, Staff and Commission report. 00:24:30
Umm, I just have a a brief update. 00:24:35
Umm, because I, I don't know for sure if we're gonna have a meeting in two weeks or not. Umm, as of right now, we, we don't have 00:24:37
any items on the agenda. 00:24:40
But I did want to update you that Natalie Harden is going to be stepping down from the Planning Commission. 00:24:44
She has a pretty expensive travel umm. 00:24:49
Scheduled for work next year and so she just felt that she wouldn't be able to set to make it to. 00:24:52
Part of the meeting, so she's stepping down. 00:24:56
Umm, and we expect that to be filled in the next uh. 00:24:58
But no, I think that's all that. 00:25:02
That I have. 00:25:05
Alright, uh, I just want you, uh. 00:25:09
As many times as, uh, with your, uh, probably, uh, now for that because I know this is, uh, always important for the public. 00:25:11
Uh, specifically in regards to uh. 00:25:18
Uh, their travel, uh. 00:25:21
We Fast has been working diligently on getting designs. 00:25:25
Figures and having devices period and are in the process of. 00:25:29
Moving forward, awarding a contract for construction for traffic signals. 00:25:33
At 400 N and Mill Rd. as well as 200 N and Main St. 00:25:37
In 600 N Main St. 00:25:43
Particularly, uh, has been. 00:25:44
Uh, lock coordination is with the, uh, with the DLT sound like, definitely like to thank uh the buying department. 00:25:47
Uh, to that help provide that support, uh, for us to be able to. 00:25:52
Have this made. Have this, uh, conversations with the dot to ensure that. 00:25:56
Our growth protections as well as our. 00:25:59
Plan our. 00:26:02
Our our plans in in terms of. 00:26:05
Via car use. 00:26:08
For every cost to be OK. 00:26:09
Are aligned to. 00:26:11
How the OK example projecting so we can? 00:26:12
Working coordination of dot. 00:26:15
Uh, in regards to. 00:26:17
Yeah, sure. There's minimal to no impact on the new connector. 00:26:19
Error instruction. 00:26:23
Right there, so. 00:26:24
With that being said, and and of course the dot. Big thanks to dot for actually helping us through the. 00:26:25
Being able to utilize their their pricing. 00:26:33
Which is considerably. 00:26:36
Dollar than if it was going out. 00:26:38
To future materials and. 00:26:40
Secure contractors on on their own. 00:26:42
As well for and that's for both projects. 00:26:44
On that, So I don't have to anticipate the completion date, but we do have on our task order with Susanna. 00:26:47
Contract. 00:26:54
Right now, uh, I could place you in those. 00:26:55
May of 2026. 00:26:57
On that, but I always want to make sure that it's. 00:27:00
The confirmation is out there. 00:27:03
Uh, no no, this will be finalized until it goes to state account. 00:27:06
But just that I know that's been always a hot topic in terms of. 00:27:10
When you have our. 00:27:13
Sci-fi on sci-fi amendments, et cetera, et cetera. 00:27:14
Managing growth. 00:27:17
And these are things that we can do. 00:27:19
To help help toward that. 00:27:20
And of course with both. 00:27:23
Uh, traffic signal. 00:27:25
Not only does it help. 00:27:26
To acquire traffic, but it it will have a proper pedestrian improvement or pedestrian fresh buttons for for safety et cetera. 00:27:27
And we'll be on the front line of. 00:27:35
Incorporating Lidar. 00:27:37
Moving away from. 00:27:39
The radio, uh, radio, uh, detection. 00:27:44
To buy our detection. 00:27:46
On our for vehicle, so it will provide much better. 00:27:47
Detection of vehicle. 00:27:53
And even in the future, it does have the possibility in the future to. 00:27:54
It's when car technology meets up here for pedestrian. 00:27:59
So it's actually they're like our can actually detect productions and. 00:28:02
Crosswalks. 00:28:06
And it has. It has the ability to talk to cars. 00:28:07
Uh, when the car technology catches up. 00:28:11
To let cars know that there is a possession in the. 00:28:14
And and crosswalk. 00:28:17
So cars, so it enhances car safety. 00:28:19
Just a sleepy path to the Russians. 00:28:23
All right, there we just stay as well. 00:28:25
We have two pedestrians ever killed. 00:28:27
While crossing crosswalks. 00:28:29
And, uh, that's. 00:28:31
Not very fail. 00:28:34
I say for everyone, so. 00:28:36
We're we're, we're making a lot of progress with that. I just want to make plans for. 00:28:38
The encouragement every single day. 00:28:43
To make sure that we give access for. 00:28:45
Great. Thank you. 00:28:50
Alright, thank you. 00:28:53
No other reports. 00:28:58
Staff any comments from? 00:29:00
Commission members. 00:29:04
That being the case. 00:29:07
I hereby adjourn the meeting. 00:29:09