Meeting: City Council Regular Meeting

Start Position

Mayor Fullmer opened the meeting at 6:03 PM. Councilmember Rasmussen gave an inspirational thought and led the Pledge of Allegiance. 2. Work Session No items were submitted. 3. Public Comments

Mayor Fullmer called for public comments.

Resident Daria Evans, living in The Villas Subdivision, publicly thanked staff for meeting with her to talk about the traffic signal on 400 North and Main Street. She expressed concern with the stop sign at the intersection by Trailside Elementary not flashing.

Mayor Fullmer called for further comments. Hearing none, she closed the public comment session. 4. Mayor and COUNCILMEMBERS’ REPORTS/DISCLOSURES/RECUSALS

Councilmember Flake reported that the next Legislative Policy Committee (LPC) would be held on November 14 and that he would email the council with an update after the meeting. He recognized all veterans in the community and expressed his appreciation for their service and sacrifices. He mentioned that he and Mr. Ghandour would be conducting a survey to find out who the veterans were living in the city and that the city would be building a veterans’ memorial.

Councilmember Sifuentes reported that the Blizzard race had gone well. She said the Orem proposal for a new school district had failed during the election, and the Alpine School District’s bond proposal had also failed. There was a discussion about Orem’s options for starting a school district.

Councilmember Welsh reported that she had shared the plans for a veterans’ memorial with the Heritage Commission. She noted that the Youth Council had helped with the Blizzard race. She reported on the Growth Summitt that she, the mayor, and Mr. Nair had attended on Monday with leaders from Utah County. She added that the Communities That Care Coalition meeting the night before had gone well. 5. STAFF, COMMISSION, and committee REPORTS 5.1

City Manager Ezra Nair reported that the Utah Department of Transportation would start repairs on the bridge on Geneva Road near 400 South on November 28 which would continue through the first of the following year. He mentioned that the market study for staffing was ongoing, and results should be available by the end of January or the first of February.

Mayor Fullmer reported that the city had met with state leadership to discuss Vineyard’s needs. 5.2

Planning Commission Chair Bryce Brady gave an update on the last Planning Commission meeting. 5.3

Water Manager Sullivan Love gave an update on adding water conservation to the General Plan, pursuant to SB110 that passed during the 2022 Legislative Session. 6. CONSENT ITEMS 6.1 Approval of the October 26, 2022, City Council Meeting Minutes 6.2 Approval of Bid Award to Oak Hollow Electric for the Traffic Signal on 400 North and Main Street (Agreement #2022-45)(Resolution 2022-47) 6.3 Approval of Bid Award to University Parking Enforcement for Towing Services in designated areas of the city (Agreement #2022-46) (Resolution 2022-48) 6.4 Approval of the Downtown Vineyard Phase 2B Preliminary and Final Plat 6.5 Approval of the 2023 City Council Meeting Schedule (Resolution 2022-49)

Mayor Fullmer called for a motion.

Councilmember Sifuentes asked to pull item 6.5 from the Consent Agenda.

Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE CONSENT ITEMS 6.1, 6.2, 6.3, AND 6.4. COUNCILMEMBER WELSH SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

City Recorder Pamela Spencer gave an overview of the meeting schedule requirements.There was a brief discussion about Consent Item 6.5.

Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE CONSENT ITEM 6.5. COUNCILMEMBER FLAKE SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 7. Appointments No names were submitted. 8. Presentations/recognitions/awards/PROCLAMATIONS 8.1 proclamation – Kindness week Mayor Fullmer will proclaim the week of November 7, 2022 as Kindness Week.

Mayor Fullmer read and signed the Kindness Week Proclamation. 9. BUSINESS ITEMS 9.1 DiscuSsion and action – Parking Program Recommendations Resolution (2022-50) Neighborhood Services Coordinator Tiana Spencer and City Planner Cache Hancy will present recommendations for amendments to the parking permit program. The mayor and City Council will act to adopt (or deny) this request by Resolution.

Mayor Fullmer turned the time over to Neighborhood Services Coordinator Tiana Spencer and City Planner Cache Hancy.

Ms. Spencer and Mr. Hancey reviewed the permit requirements and the recommended changes. There was a discussion about adjusting the time for the parking restrictions from 11:00 PM to 12:00 AM, and the City Council's consensus was to change the time to 1:00 AM.

Ms. Spencer explained that the city was subsidizing the parking permit cost and that staff was recommending an increase in the permit fees. Mr. Hancey reviewed the suggested changes. There was a discussion about the recommended increase in costs. There was also a discussion about giving notice of the increased fees to the communities that had a parking permit program.

Mr. Hancey explained that two streets in The Springs subdivision had qualified for the parking permit program. He noted that he would send them a notice about the fee increase. There was a discussion about The Springs subdivision permit program. Councilmember Flake asked to include wording about following parking restrictions for snow removal. There was a discussion about The Springs application and the increase in fees.

Mr. Hancey reviewed a recommendation for a city-initiated parking permit program on 300 West and 600 North. He mentioned that one (1) of the conditions required the Homeowners Association (HOA) to implement its own parking permit program before the city would open overnight parking on 300 West. There was a discussion about the program. Councilmember Welsh preferred that the HOA rectify its problems before opening additional parking on 300 West. Mayor Fullmer recommended that they continue this discussion to the next meeting. The discussion continued.

Mayor Fullmer called for public comments.

Resident Russell Evans, living in The Villas subdivision, felt that they should install the midnight cut off for the parking restrictions.

Resident Nathan Kranwinkle, living in The Lakefront development, expressed concerns about having no place to park when he returns home from work late at night. He felt it was asinine not to allow parking on 300 West. He also thought that a parking permit program in his development would not solve his problem. There was a discussion about a parking program in the development.

Chair Brady said that he felt parking was going to be an issue back when the development was approved. He said that the developers had agreed to manage the parking and leave 300 West for people visiting the lake. He also felt that 1:00 AM would be agreeable across the entire city and allow the 55+ development to keep the 11:00 PM restriction. There was a discussion about parking issues and possible solutions for the Lakefront development.

Mayor Fullmer stated, for the record, that the developers needed to keep their promises and that the city could not move forward until they did. She said that, at a state level, there was a sustainability crisis for housing, and they were asking cities to have a plan. She felt that there was an opportunity for shared parking.

Mr. Nairexplained that staff was working on a new initiative to have a city-initiated parking permit program in subdivisions with safety issues. There was a brief discussion about these unsafe neighborhoods. Mayor Fullmer stated, for the record, that staff and council had spent many hours knocking on doors and asking people to move their cars.

Mayor Fullmer called for a motion.There was a discussion about the possible motion.

Motion: COUNCILMEMBER FLAKE MOVED TO APPROVE THE PROPOSED PRICE CHANGE TO $60 AND APPROPRIATE NOTATIONS ON THE FORM, AS NOTED; CHANGE THE START TIME FOR THE PARKING RESTRICTION HOURS TO 1:00 AM; ACCEPT THE SPRINGS APPLICATION FOR THE PARKING PERMIT PROGRAM VIA THEIR APPROVAL OF THE INCREASED FEES, WITH THE EMPLOYEE TIME TO REMEDY THE ISSUES; AND CONTINUE THE 300 WEST DISCUSSION TO THE NEXT MEETING. There was a brief discussion about the motion. COUNCILMEMBER WELSH SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 9.2 PUBLIC HEARING – Consolidated Fee Schedule (Resolution 2022-51) Finance Director David Mortensen will present an amendment to the Consolidated Fee Schedule, adding parking permit fees. The mayor and City Council will act to adopt (or deny) this request by resolution.

Mayor Fullmer called for a motion to go into a public hearing.

Mayor Fullmer turned the time over to Finance Director David Mortensen.

Mr. Mortensen explained the fees for the parking permit program and a change to remove the black and white map copies from the schedule.

Mayor Fullmer called for public comments.

Ms. Evans asked for clarification on the prorated fee. Mayor Fullmer explained that it was a prorated fee. There was a discussion about the fee.

Mayor Fullmer called for further public comments. Hearing none, she called for a motion to close the public hearing.

Motion: COUNCILMEMBER SIFUENTES MOVED TO CLOSE THE PUBLIC HEARING AT 7:22 PM. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

Mayor Fullmer called for questions from the City Council. Hearing none, she called for a motion.

Motion: COUNCILMEMBER WELSH MOVED TO ADOPT RESOLUTION 2022-51, THE AMENDED CONSOLIDATED FEE SCHEDULE, AS PRESENTED. COUNCILMEMBER FLAKE SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 10. CLOSED SESSION No closed session was held. 11. ADJOURNMENT

Mayor Fullmer called for a motion to adjourn the meeting.

Motion: COUNCILMEMBER FLAKE MOVED TO ADJOURN THE MEETING AT 7:23 PM. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY . MINUTES APPROVED ON: December 14, 2022 CERTIFIED CORRECT BY: /s/Pamela Spencer Pamela Spencer, CIty RecordeR