Meeting: Development Review Committee

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Start Position
Call to Order Chair Brian Vawdrey, the Parks and Recreation Director, called the meeting to order at03am.
Consent Items 1. Approval of the Octoberd,25 Development Review Committee Meeting Minutes
Motion: PUBLIC WORKS DIRECTOR AND CITY ENGINEER MOTIONED TO APPROVE ITEM1. AT03AM. SENIOR PLANNER AND COPMMUNITY DEVELOPMENT REPRESENTATIVE CACHE HANCEY SECONDED. ALL IN FAVOR VOTED YES: VAWDREY, HANCEY, VALLLEY, AND GHANDOUR. THE MOTION CARRIED UNANIMOUSLY. Business Items No items were submitted.
Work Session 1.Development Review Process
Planning Technician Madison Reed discussed her presentation on the process and order of lands use application reviews and approvals. She included new state code that initiated the discussion and shared graphics. Technician Reed highlighted the graphics that are being considered to be put into code and onto the city website. Senior Planner Hancey asked about the difference between preliminary plat versus final plat.
Technician Reed noted that this was more to highlight plat approval prior to site plan approval. Director Ghandour discussed his understanding of preliminary. Discussion ensued.
Chair Vawdrey asked about the Certificate of Occupancy. Technician Reed and Director Ghandour noted that it occurs after the building permit and inspections. Chair Vawdrey asked if there is a timeframe for each section and overall.
Technician Reed discussed application timeframes as well as the requirement for an approved plat to be recorded. Discussion ensued.
Director Ghandour asked if there should be timeline associated with each step. Senior Planner Hancey liked that idea. Director Ghandour asked about included required documents for each section. Discussion ensued.
Plans Examiner Patricia Abdullah asked about plat language and order. Senior Planner Hancey explained reasoning behind this order. Discussion ensued.
Plans Examiner Abdullah asked about the landscaping portion of the new code. Discussion ensued. Staff and Commission Reports There were no comments.
Adjournment Chair Vawdrey adjourned the meeting at23am. MINUTES CERRTIFIED COMPLETE ON: Decemberh,25 CERTIFIED (NOTICED) BY: Madison Reed, Planning Technician

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Transcript

Event transcript
	Hey Tim, I'm trying to find my location off.	00:00:02
	I currently find my location off as well.	00:00:06
	Instead of stalking him.	00:00:10
	OK, we'd like to call. I'd like to call to order this.	00:00:48
	Development review committee meeting it is.	00:00:52
	Umm, Thursday, November.	00:00:56
	2025.	00:00:58
	And it's 9:03 AM.	00:00:59
	Umm.	00:01:02
	Let's see.	00:01:06
	To get started with.	00:01:07
	Did we do a Pledge of Allegiance or anything? OK.	00:01:09
	Just go straight to the consent, OK?	00:01:12
	So consent item 2.1 is approval of the October 2nd.	00:01:14
	Meeting minutes.	00:01:18
	Do I have a motion to approve that?	00:01:21
	Our mission To improve the meeting, then.	00:01:26
	Oh.	00:01:29
	First item the same and second by cash all in favor.	00:01:30
	Alright, bye.	00:01:34
	OK. There's no business items. We have a work session.	00:01:37
	Uh, it looks like Madison will provide a presentation for us to discuss.	00:01:41
	Process of land use.	00:01:47
	Applications.	00:01:48
	OK, yeah. So I've put together a little.	00:01:53
	Presentation here to layout the order in which.	00:01:55
	Linux applications get reviewed in the.	00:02:00
	Development Services.	00:02:04
	Section of our.	00:02:07
	3 on this.	00:02:10
	Umm, so I kind of.	00:02:12
	The thing is that we deal with the approvals and reviews that we do.	00:02:15
	Um, I split out between subdivision and site improvement because of the new state law to have that bond or.	00:02:19
	Site improvement prior to.	00:02:30
	The plat recommendation.	00:02:33
	Please. Umm yeah. So that new code is right now on this slide right here.	00:02:35
	Umm, it's an estate code, just on that bottom section.	00:02:40
	Umm, this is what.	00:02:46
	I have put together in terms of.	00:02:49
	Getting this on the city website and in the code just so that applicants and whoever knows.	00:02:53
	Kind of where to start.	00:02:58
	The process starting with development agreement plat and then with after class.	00:03:00
	Umm, this is kind of the route that we're taking with that new state code, umm, where you need to get.	00:03:10
	The uh.	00:03:17
	Improvements done before that final plant recommendation.	00:03:20
	And then on this slide, it's kind of just a flow chart of.	00:03:26
	The process.	00:03:29
	And you can see the different.	00:03:30
	Departments outlined in the different colors. Umm.	00:03:33
	So it shows that that final plat recognition comes after the land disturbance permit so that the site improvement can take place	00:03:37
	before that recommendation.	00:03:41
	And the building permit.	00:03:45
	And then this is the finalized version that I've gotten some feedback from.	00:03:48
	Staff about.	00:03:54
	Umm, this would be the graphic that goes on the website and in our zoning code.	00:03:55
	So the purpose of this presentation was just to present this information. I didn't know who knew about that new state code or not.	00:04:03
	Umm, but also to get feedback before we do start putting the.	00:04:10
	Uh, up on the website and in the code.	00:04:13
	So if you have any feedback.	00:04:18
	I I have a quick question on the.	00:04:20
	Uh.	00:04:22
	What pages does the second to last page?	00:04:23
	Sorry, can I have the chart? Yeah.	00:04:26
	Umm, so you have final prior predation as the second?	00:04:28
	That are we still? I know in the past we talked about them still like going through DRC getting the final.	00:04:32
	Approval, this is preliminary Plat is that second step.	00:04:37
	But if they already have a.	00:04:40
	Preliminary plat approved.	00:04:41
	Then you go through and get that final plant approved. Are they still doing that?	00:04:43
	Done doing fight plan.	00:04:47
	And then we're holding on to that flat until.	00:04:48
	Uh, land disturbing permit is issued and they.	00:04:51
	Put in their improvements or.	00:04:54
	Provide us with the bond and then we take it to the county for recommendation.	00:04:56
	Yeah. So on the chart, I did write preliminary plat, that was just.	00:05:01
	Umm, more to kind of show that there is a plat approval going through before the site plan approval. Umm, so we can change the	00:05:04
	wording on that. Yeah, just because there are two separate plots, we do have like a preliminary plat and that's usually.	00:05:11
	And we, we don't.	00:05:18
	Get a lot of those. So that's usually something the developer will bring in.	00:05:19
	Very early on stages to kind of give.	00:05:22
	This is what we're wanting to to.	00:05:25
	Developed the site as.	00:05:26
	So then there's the actual final plat, and that's what gets recorded. The preliminary plat doesn't.	00:05:28
	Umm, and so that that there are.	00:05:33
	I I don't know.	00:05:35
	It's been a long time we've done a preliminary plat, but I.	00:05:36
	I don't know the approval body for those, it might be the.	00:05:39
	Umm, but I think it'd be good to have preliminary plat approval as well as final plat approval. I don't know, Nasina, you.	00:05:43
	Have any input on that?	00:05:50
	I can look up the code real quick on the preliminary plat approval.	00:05:53
	Yeah, yeah, definitely just match my phone the code.	00:06:00
	But and then they it.	00:06:03
	And then it's only 5 for dollars.	00:06:05
	I have some stuff there.	00:06:07
	Initial.	00:06:09
	Right, right.	00:06:10
	But that that that's what I'm saying in this chart, rather than say preliminary approval, I think would make more sense to say.	00:06:12
	Final plat.	00:06:17
	Approval like DRC approval or something like that?	00:06:19
	Just so we know we're only talking about final plots in this chart, we're not.	00:06:22
	Like talking about preliminary files.	00:06:26
	Yeah, I can get that wording changed.	00:06:28
	And I'll I'll help you with that as well.	00:06:31
	Clear that up.	00:06:33
	And then I have a couple questions.	00:06:35
	Um certificate of Occupancy.	00:06:37
	That comes after getting a building permit.	00:06:41
	Umm, I believe so. That's more of a building. That is correct. Building is, uh, two different box.	00:06:45
	It comes after the funeral.	00:06:51
	Discussions have been done.	00:06:54
	OK. Um and then my other question is?	00:06:55
	Is there regulations?	00:06:58
	For how long a developer can be in each of these steps?	00:07:01
	So kind of from start to finish.	00:07:06
	What is the?	00:07:08
	Time frame look for.	00:07:09
	A development to go from start to finish and I.	00:07:11
	Assume that's a.	00:07:14
	Depends on the development.	00:07:17
	I'm interested to know if there's like specific regulations for that and maybe that's not totally.	00:07:20
	Pertinent.	00:07:24
	Yeah, so we have.	00:07:25
	Umm, like timelines?	00:07:26
	Of reviews within.	00:07:29
	Our portal, so if there's no comment.	00:07:31
	Being addressed, I think it's 30 days.	00:07:35
	Then technically we can go in and acquire that application.	00:07:37
	Umm, so in terms of application for our expiration?	00:07:41
	Umm, the only other deadline that I did outline in terms of this is that once the plat is approved, it has to be recorded within	00:07:44
	one year.	00:07:49
	So it kind of forces the.	00:07:54
	Progression.	00:07:56
	Yeah. The thing we just change right here to here should all be within one year.	00:07:58
	OK.	00:08:02
	If if if it creates the DRC approval plan and then they go a year without it getting to the council to get reported.	00:08:04
	It will expire and we would have to go through and approve it again.	00:08:10
	So they have technically a year to get.	00:08:15
	The site plan and land service.	00:08:17
	Argos. Otherwise they can bond through the refill. Yeah, yeah. So for.	00:08:19
	Atlanta business permits.	00:08:24
	Uh, for.	00:08:26
	A major one in our code.	00:08:27
	They have 18 months.	00:08:29
	Correct. My current service normally would be valid for 18 months.	00:08:30
	Plans issue, but.	00:08:35
	As Cash is saying.	00:08:37
	The if they don't get their improvements, the public improvements.	00:08:41
	In the ground.	00:08:45
	Within a year.	00:08:46
	They yeah, they had. I'm going to still happen to.	00:08:47
	For those public improvements.	00:08:51
	Uh, if, uh, otherwise.	00:08:53
	Go through process again.	00:08:55
	Umm, one other thing that.	00:08:58
	Site plan approval also is for one. I believe that's for one year as well. It might be one 81180 days.	00:08:59
	I'll check on that.	00:09:06
	But that is the Planning Commission gives that approval when they have 180 days to do land disturbance.	00:09:07
	And file for a building permit.	00:09:11
	So generally I'd say about.	00:09:14
	From this point you have about a year or so you'll start to see some.	00:09:16
	Start moving.	00:09:20
	OK.	00:09:21
	Cool. Thank you.	00:09:22
	Sorry, I did realize I.	00:09:25
	Uh, Patty is.	00:09:27
	Online as well.	00:09:29
	I did not. I don't have you on the owl, but we.	00:09:32
	Can probably hear you if you have.	00:09:34
	Questions, Patty.	00:09:36
	I think we're almost wrapped up in our conversation.	00:09:37
	OK.	00:09:39
	Uh, so this with Sam?	00:09:42
	I guess in regards to the timelines.	00:09:46
	And when we post that post this on our website, we are we suggesting that we pick some timelines associated with each.	00:09:49
	Uh, stuff that.	00:09:55
	As well. I I think that'd be a great idea. I don't know if it's.	00:09:58
	Something like create a little box.	00:10:00
	Below.	00:10:02
	The you know where it says like.	00:10:04
	Final 5 or yeah, final plot approval one year, site plan approval one year or whatever, something like that.	00:10:06
	I I think that'd be great.	00:10:12
	I do have some.	00:10:15
	Dates or.	00:10:16
	I guess.	00:10:18
	Timeline ranges in here.	00:10:19
	Umm, laid out in the language portion, but I can go through and kind of make like a calendar.	00:10:22
	Subsection Yeah, I I think that would be.	00:10:28
	Better, I think it'd be.	00:10:31
	Are you off? You're on to.	00:10:34
	After the in regards to each phase.	00:10:36
	Uh, with documents in the.	00:10:40
	Requires I needed a release link.	00:10:41
	Inappropriate.	00:10:43
	Very effective.	00:10:44
	Just like someone wants to submit a site plan approval.	00:10:46
	Yeah.	00:10:51
	Yeah, would there be like a link?	00:10:52
	Associated with what would be required for a sci-fi.	00:10:55
	Yeah, I, I mean, we, we definitely could do that. We could have under each one of these kind of a.	00:10:57
	A definition like.	00:11:01
	Here's what a final plot is.	00:11:03
	Years requirements.	00:11:04
	Click here to fill out an application.	00:11:06
	You know, we we could definitely do that. We do already have a lot of the documents and what's required for each type of	00:11:09
	application in our code.	00:11:13
	So we could either reference it.	00:11:17
	That would require probably more.	00:11:20
	Uh, like if we wanted to reorganize those zoning code to put it all in one spot, we probably have to do it.	00:11:22
	Text amendment, uh, but we're doing that well I'm.	00:11:28
	I'm just saying like on the website outside of the code book because the code book.	00:11:31
	Like it can be hard to find stuff so just all in one page if we had.	00:11:34
	You know, wherever this goes on our website.	00:11:39
	We have just a landing page for development that.	00:11:42
	Has this chart here and then it says here are all the application types. Here's third pharmacy application.	00:11:45
	Umm, and here's the timeline for each application as well.	00:11:51
	Get cash, yeah.	00:11:57
	I apologize.	00:11:59
	I can only tell you.	00:12:01
	But I have a question on the graphic.	00:12:02
	So it says.	00:12:05
	Pre-application meeting. Preliminary cloud approval.	00:12:06
	Site plan approval in LDP.	00:12:08
	Do we want to add when they can start the final plat?	00:12:11
	So.	00:12:14
	We didn't join the call before.	00:12:16
	We we, we kind of discussed that the.	00:12:19
	I, I talked to Madison and we actually are going to take out a preliminary plat approval and.	00:12:20
	Change that to final plat approval.	00:12:24
	Would it be preliminary slash final five, if it is still technically, yeah, yeah, maybe, maybe we could say pre-application	00:12:29
	meeting.	00:12:32
	Preliminary approval. Final plat approval.	00:12:36
	Site plan approval so we could add in the final plan approval.	00:12:39
	As a step.	00:12:42
	Because it's and because that was a question I had on one of the pages was.	00:12:44
	The preliminary plat.	00:12:49
	We want them to do the LDP.	00:12:51
	After the final client is approved or would be like.	00:12:53
	For them to come in for the LDP after preliminary prior to final plans.	00:12:57
	I believe.	00:13:02
	So, so I I believe that we wanted to do the approval of the final plat. So we know what.	00:13:03
	Public improvements were actually requiring them to build.	00:13:09
	And so we're gonna have them approval approve the final plat.	00:13:13
	They will do all their improvements or their bond and then we will actually take down the plat to get recorded at the county.	00:13:16
	OK. I know we want them to do the technical review prior to the final cut recommendations, but I just wanted to would that be	00:13:24
	helpful to have?	00:13:28
	Wanted them to start the.	00:13:32
	Infrastructure review process.	00:13:34
	Would would that be helpful to have in this chart as a step like technical review committee?	00:13:37
	Like OK.	00:13:43
	OK, maybe in in the.	00:13:46
	Web page where we have like a.	00:13:48
	Kind of instructions, we could put that under landed service permit.	00:13:50
	Are we, are we asking for the Alpine?	00:13:53
	One second call, would you come in the process of that?	00:13:55
	We we we could do that in like the.	00:13:58
	Like I said in the.	00:14:00
	Longer form on the website so.	00:14:02
	We'll we'll have a whole section on the service department. Here's what a land disturbance permit is. Here's what's required of	00:14:04
	it.	00:14:07
	Here's what's included with the Technical review committee.	00:14:10
	So one of the one of the documents that uh was provide.	00:14:13
	We are engineering provider.	00:14:18
	Those have a slide on the on.	00:14:20
	Volkswagen, the technology committee.	00:14:22
	And uh.	00:14:24
	And uh.	00:14:25
	Actually, stop.	00:14:26
	No type.	00:14:28
	Uh, flow chart.	00:14:29
	Terms of.	00:14:31
	Uh, and also buying some, uh, Taiwan on it, for example, for example, they have can submit.	00:14:32
	A application and it's.	00:14:40
	Which one rejected?	00:14:43
	Uh, they have a certain amount of time.	00:14:44
	Before they have to, they're about to, uh, submit comments.	00:14:46
	Otherwise, uh.	00:14:50
	The application is closed balance and they would have to start.	00:14:50
	Uh, top #1.	00:14:53
	I was. I was highly.	00:14:55
	I appreciate it about.	00:14:56
	On the buffet.	00:14:57
	And for Africans to understand that.	00:14:59
	Let's make something.	00:15:02
	And make it with comments.	00:15:04
	That things you have to.	00:15:07
	And there's a clock that does take, so we can and I can now help us clear out our queue.	00:15:09
	So we all have.	00:15:14
	So many applications in there that there's just sitting there.	00:15:16
	A long time window.	00:15:19
	And if we do it, uh, if we have that same type of.	00:15:21
	Process here.	00:15:25
	With the disclosure whether it out or whether I.	00:15:26
	Uh, an application.	00:15:32
	Uh, through the site plan.	00:15:34
	I can add add some errors to make an application serious process if.	00:15:36
	Comments are provided and there's no.	00:15:40
	Return comments or resolution to the.	00:15:43
	Uh, from the applicant.	00:15:46
	But the.	00:15:47
	That have the ability to just.	00:15:49
	Close that application.	00:15:51
	And then?	00:15:55
	It's black and does choose.	00:15:56
	To send uh, go through the uh, you know.	00:15:57
	Moving forward so they can make a resend it.	00:16:02
	Afternoon. I can, I'm just everything can account for.	00:16:04
	Updated Codes updated.	00:16:07
	Vibrations, anything that's been updated since then.	00:16:09
	And so and I would suggest that.	00:16:12
	Yeah, I think for us we have.	00:16:16
	Uh, for a technical review.	00:16:19
	And Patrick can correct me if I'm wrong, but.	00:16:20
	Someone recent?	00:16:23
	Are we? We asked for comments back within like 2 weeks.	00:16:25
	Uh, yeah, I mean.	00:16:29
	Of all your communication.	00:16:31
	So guaranteed here.	00:16:33
	Is what I am doing there's some communication?	00:16:34
	So there it goes, cold for.	00:16:36
	Up your experience, your salary, you have the right just to close it out.	00:16:38
	I was here.	00:16:41
	You know, no more than four weeks.	00:16:43
	Yeah, we we can definitely, especially as we work on the the website.	00:16:46
	Work with with you and Patrick on the land disturbance permit.	00:16:50
	Section to include your flow charts and timelines and stuff like that we we provide that I'll go down with this space we'll just	00:16:53
	go through and make sure that the.	00:16:56
	Things that we have reflect our current development standards.	00:17:00
	Yeah. Otherwise they're closed.	00:17:03
	Alvan, Alvan.	00:17:06
	OK.	00:17:08
	Yeah, umm, well, that's it.	00:17:16
	For me.	00:17:17
	Thank you. I sorry I have a couple.	00:17:19
	I'm one more thing, sorry.	00:17:21
	Umm, and you might have already covered this on slide 9 of 13, the new code.	00:17:24
	Umm, is there a reason why it says except for landscaping?	00:17:29
	And I know that we can still bond for public landscaping, we just can't bond for private landscaping.	00:17:34
	I can't hear anybody with cash so.	00:17:49
	I'm, I'm not saying anything, nobody saying.	00:17:51
	Josh, please answer.	00:17:55
	To take in public landscaping just not Yeah, I I think that has.	00:17:59
	Yeah, Patrick, do you have him?	00:18:03
	No, I was gonna say I, I think that's right. I think.	00:18:04
	I think we can technically still require the public landscaping. Yeah. My my understanding is it has to do with like we as as.	00:18:07
	The new code we we can't require bonding for and I'm thinking this is mostly like.	00:18:14
	Uh, like single family home subdivisions where they have.	00:18:19
	Landscaping. We can't.	00:18:23
	Require them to install the landscaping like we can't uphold the the Stevo.	00:18:25
	Because of landscaping.	00:18:29
	We have to take it through the code enforcement process and.	00:18:30
	That, but if it's public landscaping.	00:18:33
	Then we can't require our. I mean, our code does have that, uh.	00:18:35
	See if I ask you.	00:18:39
	Within certain period of the.	00:18:42
	Yeah, I accept for example the the front yard, I believe.	00:18:43
	The last gave us insert period of CL right? But but there's no public right away.	00:18:47
	Uh.	00:18:52
	Yeah, definitely. We can require that as part of that, uh, because it does it.	00:18:54
	Uh, uh, is it?	00:18:58
	Part of the acceptance for the.	00:19:01
	The city for operations make us think, you know, start maintaining it, but also it was already our our needs for erosion control.	00:19:04
	So it's fine if there's work.	00:19:12
	Uh, requirements is all.	00:19:14
	OK, so.	00:19:15
	So it just says live the soil.	00:19:17
	Yeah. So whether it's.	00:19:18
	Well, I I think.	00:19:20
	Yeah, I, I don't know, Pat, we, we can look into that, but.	00:19:21
	I mean it's paste in the code that.	00:19:25
	Even the way to screenshot it here. Yeah, you can post an improvement.	00:19:27
	For required public landscaping and public improvement.	00:19:31
	Is a defined term.	00:19:35
	In the code.	00:19:37
	With public landscaping includes so it's anything that will be dedicated and maintained by the municipality or associated with	00:19:38
	were precedent to trail improvements as connect.	00:19:42
	The plan? I think this is public infrastructure.	00:19:46
	So we can.	00:19:48
	So I just wanted to make sure that.	00:19:50
	We're clear that we can require a bond for.	00:19:52
	Publicly, and that's different than like the private.	00:19:55
	Landscaping.	00:19:59
	With cash then regarding uh, single family home that's.	00:20:00
	Private landscaping because it's on a private.	00:20:04
	Areas, but there are times.	00:20:07
	Yeah, yeah.	00:20:10
	The only other thing I have to say is that the code did change effective.	00:20:13
	Today it was all remembered.	00:20:17
	So this is actually section 10-20-07 no longer. 10-90 is actually still 4.5.	00:20:19
	Only Pat you would catch that.	00:20:26
	And then it happened OK.	00:20:28
	That we'll we'll update this one.	00:20:32
	With that information.	00:20:34
	Yeah, but.	00:20:35
	But I think we are. But we're gonna start including public.	00:20:36
	Landscaping as part of the land service permit. I I kind of think that's the only way.	00:20:40
	I don't know if you.	00:20:44
	Caught that? But Patrick said they're gonna start.	00:20:46
	Counting public landscaping during the.	00:20:48
	Land disturbance permit.	00:20:53
	Yeah, which means that you guys will probably be more involved in that.	00:20:54
	Thanks.	00:20:58
	You're welcome.	00:21:00
	OK. I think that's.	00:21:03
	OK, if there's no other comments.	00:21:05
	Then this meeting is adjourned.	00:21:08
	Thank you.	00:21:12
	OK.	00:21:13

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Event transcript
	Hey Tim, I'm trying to find my location off.	00:00:02
	I currently find my location off as well.	00:00:06
	Instead of stalking him.	00:00:10
	OK, we'd like to call. I'd like to call to order this.	00:00:48
	Development review committee meeting it is.	00:00:52
	Umm, Thursday, November.	00:00:56
	2025.	00:00:58
	And it's 9:03 AM.	00:00:59
	Umm.	00:01:02
	Let's see.	00:01:06
	To get started with.	00:01:07
	Did we do a Pledge of Allegiance or anything? OK.	00:01:09
	Just go straight to the consent, OK?	00:01:12
	So consent item 2.1 is approval of the October 2nd.	00:01:14
	Meeting minutes.	00:01:18
	Do I have a motion to approve that?	00:01:21
	Our mission To improve the meeting, then.	00:01:26
	Oh.	00:01:29
	First item the same and second by cash all in favor.	00:01:30
	Alright, bye.	00:01:34
	OK. There's no business items. We have a work session.	00:01:37
	Uh, it looks like Madison will provide a presentation for us to discuss.	00:01:41
	Process of land use.	00:01:47
	Applications.	00:01:48
	OK, yeah. So I've put together a little.	00:01:53
	Presentation here to layout the order in which.	00:01:55
	Linux applications get reviewed in the.	00:02:00
	Development Services.	00:02:04
	Section of our.	00:02:07
	3 on this.	00:02:10
	Umm, so I kind of.	00:02:12
	The thing is that we deal with the approvals and reviews that we do.	00:02:15
	Um, I split out between subdivision and site improvement because of the new state law to have that bond or.	00:02:19
	Site improvement prior to.	00:02:30
	The plat recommendation.	00:02:33
	Please. Umm yeah. So that new code is right now on this slide right here.	00:02:35
	Umm, it's an estate code, just on that bottom section.	00:02:40
	Umm, this is what.	00:02:46
	I have put together in terms of.	00:02:49
	Getting this on the city website and in the code just so that applicants and whoever knows.	00:02:53
	Kind of where to start.	00:02:58
	The process starting with development agreement plat and then with after class.	00:03:00
	Umm, this is kind of the route that we're taking with that new state code, umm, where you need to get.	00:03:10
	The uh.	00:03:17
	Improvements done before that final plant recommendation.	00:03:20
	And then on this slide, it's kind of just a flow chart of.	00:03:26
	The process.	00:03:29
	And you can see the different.	00:03:30
	Departments outlined in the different colors. Umm.	00:03:33
	So it shows that that final plat recognition comes after the land disturbance permit so that the site improvement can take place	00:03:37
	before that recommendation.	00:03:41
	And the building permit.	00:03:45
	And then this is the finalized version that I've gotten some feedback from.	00:03:48
	Staff about.	00:03:54
	Umm, this would be the graphic that goes on the website and in our zoning code.	00:03:55
	So the purpose of this presentation was just to present this information. I didn't know who knew about that new state code or not.	00:04:03
	Umm, but also to get feedback before we do start putting the.	00:04:10
	Uh, up on the website and in the code.	00:04:13
	So if you have any feedback.	00:04:18
	I I have a quick question on the.	00:04:20
	Uh.	00:04:22
	What pages does the second to last page?	00:04:23
	Sorry, can I have the chart? Yeah.	00:04:26
	Umm, so you have final prior predation as the second?	00:04:28
	That are we still? I know in the past we talked about them still like going through DRC getting the final.	00:04:32
	Approval, this is preliminary Plat is that second step.	00:04:37
	But if they already have a.	00:04:40
	Preliminary plat approved.	00:04:41
	Then you go through and get that final plant approved. Are they still doing that?	00:04:43
	Done doing fight plan.	00:04:47
	And then we're holding on to that flat until.	00:04:48
	Uh, land disturbing permit is issued and they.	00:04:51
	Put in their improvements or.	00:04:54
	Provide us with the bond and then we take it to the county for recommendation.	00:04:56
	Yeah. So on the chart, I did write preliminary plat, that was just.	00:05:01
	Umm, more to kind of show that there is a plat approval going through before the site plan approval. Umm, so we can change the	00:05:04
	wording on that. Yeah, just because there are two separate plots, we do have like a preliminary plat and that's usually.	00:05:11
	And we, we don't.	00:05:18
	Get a lot of those. So that's usually something the developer will bring in.	00:05:19
	Very early on stages to kind of give.	00:05:22
	This is what we're wanting to to.	00:05:25
	Developed the site as.	00:05:26
	So then there's the actual final plat, and that's what gets recorded. The preliminary plat doesn't.	00:05:28
	Umm, and so that that there are.	00:05:33
	I I don't know.	00:05:35
	It's been a long time we've done a preliminary plat, but I.	00:05:36
	I don't know the approval body for those, it might be the.	00:05:39
	Umm, but I think it'd be good to have preliminary plat approval as well as final plat approval. I don't know, Nasina, you.	00:05:43
	Have any input on that?	00:05:50
	I can look up the code real quick on the preliminary plat approval.	00:05:53
	Yeah, yeah, definitely just match my phone the code.	00:06:00
	But and then they it.	00:06:03
	And then it's only 5 for dollars.	00:06:05
	I have some stuff there.	00:06:07
	Initial.	00:06:09
	Right, right.	00:06:10
	But that that that's what I'm saying in this chart, rather than say preliminary approval, I think would make more sense to say.	00:06:12
	Final plat.	00:06:17
	Approval like DRC approval or something like that?	00:06:19
	Just so we know we're only talking about final plots in this chart, we're not.	00:06:22
	Like talking about preliminary files.	00:06:26
	Yeah, I can get that wording changed.	00:06:28
	And I'll I'll help you with that as well.	00:06:31
	Clear that up.	00:06:33
	And then I have a couple questions.	00:06:35
	Um certificate of Occupancy.	00:06:37
	That comes after getting a building permit.	00:06:41
	Umm, I believe so. That's more of a building. That is correct. Building is, uh, two different box.	00:06:45
	It comes after the funeral.	00:06:51
	Discussions have been done.	00:06:54
	OK. Um and then my other question is?	00:06:55
	Is there regulations?	00:06:58
	For how long a developer can be in each of these steps?	00:07:01
	So kind of from start to finish.	00:07:06
	What is the?	00:07:08
	Time frame look for.	00:07:09
	A development to go from start to finish and I.	00:07:11
	Assume that's a.	00:07:14
	Depends on the development.	00:07:17
	I'm interested to know if there's like specific regulations for that and maybe that's not totally.	00:07:20
	Pertinent.	00:07:24
	Yeah, so we have.	00:07:25
	Umm, like timelines?	00:07:26
	Of reviews within.	00:07:29
	Our portal, so if there's no comment.	00:07:31
	Being addressed, I think it's 30 days.	00:07:35
	Then technically we can go in and acquire that application.	00:07:37
	Umm, so in terms of application for our expiration?	00:07:41
	Umm, the only other deadline that I did outline in terms of this is that once the plat is approved, it has to be recorded within	00:07:44
	one year.	00:07:49
	So it kind of forces the.	00:07:54
	Progression.	00:07:56
	Yeah. The thing we just change right here to here should all be within one year.	00:07:58
	OK.	00:08:02
	If if if it creates the DRC approval plan and then they go a year without it getting to the council to get reported.	00:08:04
	It will expire and we would have to go through and approve it again.	00:08:10
	So they have technically a year to get.	00:08:15
	The site plan and land service.	00:08:17
	Argos. Otherwise they can bond through the refill. Yeah, yeah. So for.	00:08:19
	Atlanta business permits.	00:08:24
	Uh, for.	00:08:26
	A major one in our code.	00:08:27
	They have 18 months.	00:08:29
	Correct. My current service normally would be valid for 18 months.	00:08:30
	Plans issue, but.	00:08:35
	As Cash is saying.	00:08:37
	The if they don't get their improvements, the public improvements.	00:08:41
	In the ground.	00:08:45
	Within a year.	00:08:46
	They yeah, they had. I'm going to still happen to.	00:08:47
	For those public improvements.	00:08:51
	Uh, if, uh, otherwise.	00:08:53
	Go through process again.	00:08:55
	Umm, one other thing that.	00:08:58
	Site plan approval also is for one. I believe that's for one year as well. It might be one 81180 days.	00:08:59
	I'll check on that.	00:09:06
	But that is the Planning Commission gives that approval when they have 180 days to do land disturbance.	00:09:07
	And file for a building permit.	00:09:11
	So generally I'd say about.	00:09:14
	From this point you have about a year or so you'll start to see some.	00:09:16
	Start moving.	00:09:20
	OK.	00:09:21
	Cool. Thank you.	00:09:22
	Sorry, I did realize I.	00:09:25
	Uh, Patty is.	00:09:27
	Online as well.	00:09:29
	I did not. I don't have you on the owl, but we.	00:09:32
	Can probably hear you if you have.	00:09:34
	Questions, Patty.	00:09:36
	I think we're almost wrapped up in our conversation.	00:09:37
	OK.	00:09:39
	Uh, so this with Sam?	00:09:42
	I guess in regards to the timelines.	00:09:46
	And when we post that post this on our website, we are we suggesting that we pick some timelines associated with each.	00:09:49
	Uh, stuff that.	00:09:55
	As well. I I think that'd be a great idea. I don't know if it's.	00:09:58
	Something like create a little box.	00:10:00
	Below.	00:10:02
	The you know where it says like.	00:10:04
	Final 5 or yeah, final plot approval one year, site plan approval one year or whatever, something like that.	00:10:06
	I I think that'd be great.	00:10:12
	I do have some.	00:10:15
	Dates or.	00:10:16
	I guess.	00:10:18
	Timeline ranges in here.	00:10:19
	Umm, laid out in the language portion, but I can go through and kind of make like a calendar.	00:10:22
	Subsection Yeah, I I think that would be.	00:10:28
	Better, I think it'd be.	00:10:31
	Are you off? You're on to.	00:10:34
	After the in regards to each phase.	00:10:36
	Uh, with documents in the.	00:10:40
	Requires I needed a release link.	00:10:41
	Inappropriate.	00:10:43
	Very effective.	00:10:44
	Just like someone wants to submit a site plan approval.	00:10:46
	Yeah.	00:10:51
	Yeah, would there be like a link?	00:10:52
	Associated with what would be required for a sci-fi.	00:10:55
	Yeah, I, I mean, we, we definitely could do that. We could have under each one of these kind of a.	00:10:57
	A definition like.	00:11:01
	Here's what a final plot is.	00:11:03
	Years requirements.	00:11:04
	Click here to fill out an application.	00:11:06
	You know, we we could definitely do that. We do already have a lot of the documents and what's required for each type of	00:11:09
	application in our code.	00:11:13
	So we could either reference it.	00:11:17
	That would require probably more.	00:11:20
	Uh, like if we wanted to reorganize those zoning code to put it all in one spot, we probably have to do it.	00:11:22
	Text amendment, uh, but we're doing that well I'm.	00:11:28
	I'm just saying like on the website outside of the code book because the code book.	00:11:31
	Like it can be hard to find stuff so just all in one page if we had.	00:11:34
	You know, wherever this goes on our website.	00:11:39
	We have just a landing page for development that.	00:11:42
	Has this chart here and then it says here are all the application types. Here's third pharmacy application.	00:11:45
	Umm, and here's the timeline for each application as well.	00:11:51
	Get cash, yeah.	00:11:57
	I apologize.	00:11:59
	I can only tell you.	00:12:01
	But I have a question on the graphic.	00:12:02
	So it says.	00:12:05
	Pre-application meeting. Preliminary cloud approval.	00:12:06
	Site plan approval in LDP.	00:12:08
	Do we want to add when they can start the final plat?	00:12:11
	So.	00:12:14
	We didn't join the call before.	00:12:16
	We we, we kind of discussed that the.	00:12:19
	I, I talked to Madison and we actually are going to take out a preliminary plat approval and.	00:12:20
	Change that to final plat approval.	00:12:24
	Would it be preliminary slash final five, if it is still technically, yeah, yeah, maybe, maybe we could say pre-application	00:12:29
	meeting.	00:12:32
	Preliminary approval. Final plat approval.	00:12:36
	Site plan approval so we could add in the final plan approval.	00:12:39
	As a step.	00:12:42
	Because it's and because that was a question I had on one of the pages was.	00:12:44
	The preliminary plat.	00:12:49
	We want them to do the LDP.	00:12:51
	After the final client is approved or would be like.	00:12:53
	For them to come in for the LDP after preliminary prior to final plans.	00:12:57
	I believe.	00:13:02
	So, so I I believe that we wanted to do the approval of the final plat. So we know what.	00:13:03
	Public improvements were actually requiring them to build.	00:13:09
	And so we're gonna have them approval approve the final plat.	00:13:13
	They will do all their improvements or their bond and then we will actually take down the plat to get recorded at the county.	00:13:16
	OK. I know we want them to do the technical review prior to the final cut recommendations, but I just wanted to would that be	00:13:24
	helpful to have?	00:13:28
	Wanted them to start the.	00:13:32
	Infrastructure review process.	00:13:34
	Would would that be helpful to have in this chart as a step like technical review committee?	00:13:37
	Like OK.	00:13:43
	OK, maybe in in the.	00:13:46
	Web page where we have like a.	00:13:48
	Kind of instructions, we could put that under landed service permit.	00:13:50
	Are we, are we asking for the Alpine?	00:13:53
	One second call, would you come in the process of that?	00:13:55
	We we we could do that in like the.	00:13:58
	Like I said in the.	00:14:00
	Longer form on the website so.	00:14:02
	We'll we'll have a whole section on the service department. Here's what a land disturbance permit is. Here's what's required of	00:14:04
	it.	00:14:07
	Here's what's included with the Technical review committee.	00:14:10
	So one of the one of the documents that uh was provide.	00:14:13
	We are engineering provider.	00:14:18
	Those have a slide on the on.	00:14:20
	Volkswagen, the technology committee.	00:14:22
	And uh.	00:14:24
	And uh.	00:14:25
	Actually, stop.	00:14:26
	No type.	00:14:28
	Uh, flow chart.	00:14:29
	Terms of.	00:14:31
	Uh, and also buying some, uh, Taiwan on it, for example, for example, they have can submit.	00:14:32
	A application and it's.	00:14:40
	Which one rejected?	00:14:43
	Uh, they have a certain amount of time.	00:14:44
	Before they have to, they're about to, uh, submit comments.	00:14:46
	Otherwise, uh.	00:14:50
	The application is closed balance and they would have to start.	00:14:50
	Uh, top #1.	00:14:53
	I was. I was highly.	00:14:55
	I appreciate it about.	00:14:56
	On the buffet.	00:14:57
	And for Africans to understand that.	00:14:59
	Let's make something.	00:15:02
	And make it with comments.	00:15:04
	That things you have to.	00:15:07
	And there's a clock that does take, so we can and I can now help us clear out our queue.	00:15:09
	So we all have.	00:15:14
	So many applications in there that there's just sitting there.	00:15:16
	A long time window.	00:15:19
	And if we do it, uh, if we have that same type of.	00:15:21
	Process here.	00:15:25
	With the disclosure whether it out or whether I.	00:15:26
	Uh, an application.	00:15:32
	Uh, through the site plan.	00:15:34
	I can add add some errors to make an application serious process if.	00:15:36
	Comments are provided and there's no.	00:15:40
	Return comments or resolution to the.	00:15:43
	Uh, from the applicant.	00:15:46
	But the.	00:15:47
	That have the ability to just.	00:15:49
	Close that application.	00:15:51
	And then?	00:15:55
	It's black and does choose.	00:15:56
	To send uh, go through the uh, you know.	00:15:57
	Moving forward so they can make a resend it.	00:16:02
	Afternoon. I can, I'm just everything can account for.	00:16:04
	Updated Codes updated.	00:16:07
	Vibrations, anything that's been updated since then.	00:16:09
	And so and I would suggest that.	00:16:12
	Yeah, I think for us we have.	00:16:16
	Uh, for a technical review.	00:16:19
	And Patrick can correct me if I'm wrong, but.	00:16:20
	Someone recent?	00:16:23
	Are we? We asked for comments back within like 2 weeks.	00:16:25
	Uh, yeah, I mean.	00:16:29
	Of all your communication.	00:16:31
	So guaranteed here.	00:16:33
	Is what I am doing there's some communication?	00:16:34
	So there it goes, cold for.	00:16:36
	Up your experience, your salary, you have the right just to close it out.	00:16:38
	I was here.	00:16:41
	You know, no more than four weeks.	00:16:43
	Yeah, we we can definitely, especially as we work on the the website.	00:16:46
	Work with with you and Patrick on the land disturbance permit.	00:16:50
	Section to include your flow charts and timelines and stuff like that we we provide that I'll go down with this space we'll just	00:16:53
	go through and make sure that the.	00:16:56
	Things that we have reflect our current development standards.	00:17:00
	Yeah. Otherwise they're closed.	00:17:03
	Alvan, Alvan.	00:17:06
	OK.	00:17:08
	Yeah, umm, well, that's it.	00:17:16
	For me.	00:17:17
	Thank you. I sorry I have a couple.	00:17:19
	I'm one more thing, sorry.	00:17:21
	Umm, and you might have already covered this on slide 9 of 13, the new code.	00:17:24
	Umm, is there a reason why it says except for landscaping?	00:17:29
	And I know that we can still bond for public landscaping, we just can't bond for private landscaping.	00:17:34
	I can't hear anybody with cash so.	00:17:49
	I'm, I'm not saying anything, nobody saying.	00:17:51
	Josh, please answer.	00:17:55
	To take in public landscaping just not Yeah, I I think that has.	00:17:59
	Yeah, Patrick, do you have him?	00:18:03
	No, I was gonna say I, I think that's right. I think.	00:18:04
	I think we can technically still require the public landscaping. Yeah. My my understanding is it has to do with like we as as.	00:18:07
	The new code we we can't require bonding for and I'm thinking this is mostly like.	00:18:14
	Uh, like single family home subdivisions where they have.	00:18:19
	Landscaping. We can't.	00:18:23
	Require them to install the landscaping like we can't uphold the the Stevo.	00:18:25
	Because of landscaping.	00:18:29
	We have to take it through the code enforcement process and.	00:18:30
	That, but if it's public landscaping.	00:18:33
	Then we can't require our. I mean, our code does have that, uh.	00:18:35
	See if I ask you.	00:18:39
	Within certain period of the.	00:18:42
	Yeah, I accept for example the the front yard, I believe.	00:18:43
	The last gave us insert period of CL right? But but there's no public right away.	00:18:47
	Uh.	00:18:52
	Yeah, definitely. We can require that as part of that, uh, because it does it.	00:18:54
	Uh, uh, is it?	00:18:58
	Part of the acceptance for the.	00:19:01
	The city for operations make us think, you know, start maintaining it, but also it was already our our needs for erosion control.	00:19:04
	So it's fine if there's work.	00:19:12
	Uh, requirements is all.	00:19:14
	OK, so.	00:19:15
	So it just says live the soil.	00:19:17
	Yeah. So whether it's.	00:19:18
	Well, I I think.	00:19:20
	Yeah, I, I don't know, Pat, we, we can look into that, but.	00:19:21
	I mean it's paste in the code that.	00:19:25
	Even the way to screenshot it here. Yeah, you can post an improvement.	00:19:27
	For required public landscaping and public improvement.	00:19:31
	Is a defined term.	00:19:35
	In the code.	00:19:37
	With public landscaping includes so it's anything that will be dedicated and maintained by the municipality or associated with	00:19:38
	were precedent to trail improvements as connect.	00:19:42
	The plan? I think this is public infrastructure.	00:19:46
	So we can.	00:19:48
	So I just wanted to make sure that.	00:19:50
	We're clear that we can require a bond for.	00:19:52
	Publicly, and that's different than like the private.	00:19:55
	Landscaping.	00:19:59
	With cash then regarding uh, single family home that's.	00:20:00
	Private landscaping because it's on a private.	00:20:04
	Areas, but there are times.	00:20:07
	Yeah, yeah.	00:20:10
	The only other thing I have to say is that the code did change effective.	00:20:13
	Today it was all remembered.	00:20:17
	So this is actually section 10-20-07 no longer. 10-90 is actually still 4.5.	00:20:19
	Only Pat you would catch that.	00:20:26
	And then it happened OK.	00:20:28
	That we'll we'll update this one.	00:20:32
	With that information.	00:20:34
	Yeah, but.	00:20:35
	But I think we are. But we're gonna start including public.	00:20:36
	Landscaping as part of the land service permit. I I kind of think that's the only way.	00:20:40
	I don't know if you.	00:20:44
	Caught that? But Patrick said they're gonna start.	00:20:46
	Counting public landscaping during the.	00:20:48
	Land disturbance permit.	00:20:53
	Yeah, which means that you guys will probably be more involved in that.	00:20:54
	Thanks.	00:20:58
	You're welcome.	00:21:00
	OK. I think that's.	00:21:03
	OK, if there's no other comments.	00:21:05
	Then this meeting is adjourned.	00:21:08
	Thank you.	00:21:12
	OK.	00:21:13