Meeting: City Council Regular Meeting

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Mayor Fullmer opened the meeting at 6:00 PM. Councilmember Sifuentes gave the invocation and led the Pledge of Allegiance. 2. Work Session No items were submitted. 3. Public Comments

Mayor Fullmer opened the meeting at 6:01 PM. She led the Pledge of Allegiance and gave the invocation. 2. Work Session No items were submitted. 3. Public Comments

Mayor Fullmer called for public comments. Hearing none, she closed the public comment session. 4. Mayor and COUNCILMEMBERS’ REPORTS/DISCLOSURES/RECUSALS

Mayor Fullmer called for public comments.

Councilmember Sifuentes reported on the library board meeting that was held in June.

Resident Julie Gray, living in The Villas subdivision, mentioned that the Vineyard Library Board had met, and she had been elected as the board chair. She said that they were currently reviewing drafts of the rules and regulations (by-laws) and other policies. She thanked Mayor Fullmer for her vision for a library.

Councilmember Welsh reported that Mountain America Credit Union announced their intentions to come to Vineyard. She reported that they were hoping to hold an ARCH Commission meeting next month and invited residents to apply for a position if they were interested. She reported that staff was working on the Transportation Master Plan. She reported that they would be installing a crosswalk at the intersection of Vineyard Loop Road and Main. She also reported that Huntsman Cancer Institute (HCI) had announced their plans to open a location in Vineyard. Mayor Fullmer mentioned the support from outside entities to get HCI here in Utah County. 5. STAFF, COMMISSION, and committee REPORTS 5.1

Resident Daria Evans, living in The Villas subdivision, thanked city staff and council for a great year of senior pickleball, and their quick response to her concerns with the garbage on the Center Street Trailhead and Sunset Beach. She also thanked them for trimming the trees on Main Street. She asked if the city was responsible for maintaining the landscaping on both sides of sidewalks on Main Street. Mr. Ghandour replied that the Public Works department was responsible for the area around the sidewalks, but the homeowner’s associations were responsible for the areas around the entrances to the subdivisions. Ms. Evans asked about when the city would be getting a grocery store and where it would be located. She also asked where the fire station would be located. Mayor Fullmer replied that a fire station study was underway and that a grocery store would be coming soon. Mr. Brim explained that, according to the developers, the official announcement for the grocery store would be in a few weeks. He gave a brief timeline for the store opening and where it would be located. Ms. Evans asked about the name “Utah City” for the downtown area and if this was going to replace the name “Vineyard Station.” Mayor Fullmer explained that the developers were allowed to choose the name for their developments, and this was the name they chose. There was a discussion about the name.

City Manager Ezra Nair reported that they had completed the bond rating presentations and felt positive about the results. He reported that they had hired Maria Arteaga as a bilingual front desk receptionist. He also reported that the town hall meeting held yesterday for the Parkside, Meadows, Elms, and Garden subdivisions had gone well. Mayor Fullmer felt that staff had been doing a great job getting out into the community. 5.2

Mayor Fullmer closed the public session. 4. Mayor and COUNCILMEMBERS’ REPORTS/DISCLOSURES/RECUSALS

Lieutenant Holden Rockwell recognized Deputy Chad Stilson for the work that he had done in Vineyard and for the elementary schools. He mentioned that Deputy Stilson would be joining the Utah County Search and Rescue team.

Councilmember Sifuentes reported that the Alpine School District had voted to pause the closing of some of their elementary schools. There was a brief discussion about the school district. Councilmember Sifuentes reported that Vineyard had two residents, Kevin Woods and Alex Burdge, featured in the Summer 2023, 40 Under Forty edition of the Utah Valley Business Q Magazine. Mayor Fullmer also mentioned that former City Manager Jacob McHargue was also featured in the magazine.

Deputy Stilson remarked that Vineyard would always have a place in his heart and that he enjoyed working with the children at the elementary schools and was going to miss that. Mayor Fullmer and Councilmember Sifuentes also expressed their appreciation for Deputy Stilson. 6. CONSENT ITEMS 6.1 Approval of the June 14, 2023, City Council Meeting Minutes 6.2 Approval of Amendments to the Vineyard Retention Schedule located in the Vineyard Municipal Code Section 2.28 Records Management and Access (Ordinance 2023-23) 6.3 Approval of an Interlocal Cooperation Agreement with Utah County for Substance Misuse Prevention Services and Communities That Care Prevention Model Agreement (Resolution 2023-30) 6.4 Approval of a Special Event Permit Fee Waiver for The Tribe on behalf of Rex Real Estate 6.5 Approval of a Bid Award to Nelson Partners for Conceptual Designing Services and Space Analysis of City Hall (Resolution 2023-31) 6.6 Approval of a Bid Award to Aljay Fuimaono for the Design and Installation of the Vineyard Water Tank Mural and Additional Funds for Site Improvements.

Councilmember Welsh reported on the traffic changes in the neighborhoods and asked residents to reach out to the council and staff if they had any concerns. She mentioned that there were concerns from residents about people parking too close to stop signs and that the Sheriff’s office would be more proactive in the enforcement. 5. STAFF, COMMISSION, and committee REPORTS 5.1

Mayor Fullmer called for a motion.

City Manager Ezra Nair announced that the splash pad would open seven (7) days a week starting tomorrow. He reported that there would be a partial road closure at the intersection of Main Street and Vineyard Connector all next week for the water line project. He reported that red curbing in the neighborhoods would continue throughout the summer. Mayor Fullmer asked residents to contact the city if they saw a need for red curbing. She also mentioned that they were able to open the splash pad seven (7) days a week due to additional staffing. 5.2

Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE THE CONSENT ITEMS AS PRESENTED.COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 7. Appointments No names were submitted. 8. Presentations/recognitions/awards/PROCLAMATIONS 8.1 Fraud Risk Assessment Presentation Finance Director David Mortensen will present the annual Fraud Risk Assessment. This item is for discussion only; no action will be taken.

Planning Commission had no new items to report. 6. CONSENT ITEMS 6.1 Approval of the June 28, 2023, City Council Meeting Minutes 6.2 Approval of a Special Event Fee Waiver Application for NOMA’s event on July 15, 2023 6.3 Approval of a Field Use Policy (Resolution 2023-34) 6.4 Ratification of a Lease Agreement for the 11-acre Parcel (also known as the Robins Property) 6.5 Approval of Tax Disclosure Compliance Policy (Resolution 2023-35) 6.6 Approval of an Interlocal Cooperative Agreement with the Utah Division of Forestry, Fire and State Lands for Fire Mitigation (Resolution 2023-36)

Mayor Fullmer turned the time over toFinance Director David Mortensen.

Mayor Fullmer mentioned that council wanted to pull item 6.3 for further discussion. She then called for a motion.

Mr. Mortensen explained the reason for the Fraud Risk Assessment. He then reviewed the assessment. He mentioned that staff was working on policies for Reporting of Fraud and Abuse and Ethical Behavior. 9. BUSINESS ITEMS 9.1 PUBLIC HEARING – Adoption of the Vineyard City Fiscal Year 2022 – 2023 Budget Amendment #2 (Resolution 2023-28) Finance Director David Mortensen will present proposed amendments to the Fiscal Year 2022-2023 Budget. The mayor and city council will act to adopt (or deny) this request by resolution.

Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE CONSENT ITEMS 6.1, 6.2, 6.4, 6.5, AND 6.6. COUNCILMEMBER FLAKE SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

Mayor Fullmer called for a motion to open the public hearing.

6.3 Approval of a Field Use Policy (Resolution 2023-34) Councilmember Sifuentes explained that they had worked on the wording to protect the city, the public, and staff. City Attorney Jayme Blakesley explained that there were some organized teams that would use the field without interfering with public use and did not want to dissuade the use unless it became a problem. He read the revision that they made to Section X of the policy.

Motion: COUNCILMEMBER WELSH MOVED TO OPEN THE PUBLIC HEARING AT 6:15 PM. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

Mayor Fullmer called for further comments. Hearing none, she called for a motion.

Mayor Fullmer turned the time over to Finance Director David Mortensen.

Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE THE REVISED CONSENT ITEM 6.3 APPROVAL OF A FIELD USE POLICY (RESOLUTION 2023-34) AS STATED BY MR. BLAKESLEY: THE CITY MAY PROHIBIT AN ORGANIZED CLUB OR TEAM, OR A FOR-PROFIT TRAINER OR COACH, FROM USING THE PLAYING FIELDS IF THEY USE THE FIELD DURING NON-LEASED HOURS IN A MANNER THAT IS EXCESSIVE OR INTERFERES WITH PUBLIC USE. COUNCILMEMBER WELSH SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 7. Appointments No names were submitted. 8. Presentations/recognitions/awards/PROCLAMATIONS 8.1 RECOGNITION Councilmember Welsh will present a certificate to outgoing Youth Council Mayor Alexa Dadson.

Mr. Mortensen mentioned that the budget amendment had been revised since the agenda was posted. He then reviewed the budget amendments.

Mayor Fullmer explained the hard work and leadership that Alexa had given to the Youth Council and the City. She then turned the time over to Councilmember Welsh for comments.

Mayor Fullmer called for public comments.

Councilmember Welsh stated that Ms. Dadson had been an amazing Youth Council Mayor and had been involved since she was old enough to attend Youth Council. She helped with getting beehives in the city, getting the children’s library started, and other important things in the city.She mentioned that she witnessed Ms. Dadson willingly talking to state representatives about legislative issues. SheexpressedhergratitudetoMs. dadsonforherexampleandservice.

Resident Donald Roth, living in The Cottonwoods subdivision, asked about the mayor and council wages. Mr. Mortensen explained how it worked. A discussion ensued.

Councilmembers Rasmussen, Sifuentes, and Flake also expressed their admiration and appreciation for all the work that Ms. Dadson had done for the city.

Mayor Fullmer called for additional public comments. Hearing none, she called for a motion to close the public hearing.

Ms. Dadson thanked the City Council and others for their support. She expressed appreciation for everything she had learned and would be able to use it throughout her life. She mentioned that she would be attending college in California with ambitions to attend law school. She added that she also wanted to pursue journalism. Mayor Fullmer presented Ms. Dadson with a Certificate of Appreciation. 9. BUSINESS ITEMS 9.1 DISCUSSION AND ACTION – Municipal Code Amendment (Ordinance 2023-24) Public Works Director Naseem Ghandour will present recommended changes to Municipal Code Section 8.08.050 Nuisances to add a restriction for the use of engine brakes. The mayor and City Council will act to adopt (or deny) this request by ordinance.

Motion: COUNCILMEMBER FLAKE MOVED TO CLOSE THE PUBLIC HEARING AT 6:23 PM. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

Mayor Fullmer turned the time over to Public Works Director Naseem Ghandour.

Mayor Fullmer asked about the bad debit listed in the budget. Mr. Mortensen explained that there were debts that had not been collected for several years and that he did not feel comfortable collecting on anything older than 3 years. Mr. Nair said that they had made a policy putting payment plans in place to help mitigate the bad debts. There was a discussion about the work being done.

Mr. Ghandour explained the update in the Municipal Code for restriction on engine brakes in and around neighborhoods.

Mayor Fullmer asked about mosquito abatement. Mr. Nair replied that they had increased the abatement at the beginning of the year. There was a discussion about mosquito abatement.

Mayor Fullmer called for questions from the council. Hearing none, she called for a motion.

Mr. Mortensen explained that the insurance premiums were for the Fiscal Year 2023-2024 budget.

Motion: COUNCILMEMBER RASMUSSEN MOVED TO ADOPT ORDINANCE 2023-24 REGARDING RESTRICTING THE USE OF COMPRESSION RELEASE ENGINE BRAKING SYSTEMS IN & ADJACENT TO RESIDENTIAL AREAS. COUNCILMEMBER FLAKE SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 10. CLOSED SESSION

Motion: COUNCILMEMBER FLAKE MOVED TO ADOPT RESOLUTION 2023-28 FISCAL YEAR 2022-2023 BUDGET AMENDMENT #2 AS PRESENTED TONIGHT BY STAFF. COUNCILMEMBER WELSH SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 9.2 DISCUSSION AND ACTION –Adoption of the Final Fiscal Year 2023-2024 Budget and Certified Tax Rate (Resolution 2023-29) Finance Director David Mortensen will present the final Fiscal Year 2023-2024 Budget and the certified tax rate. The mayor and City Council will act to adopt (or deny) this request by resolution. (A public hearing was held on the adopted tentative budget during the June 14, 2023, City Council meeting.)

Mayor Fullmer called for a motion to go into a closed session.

Mayor Fullmer turned the time over to Finance Director David Mortensen.

Motion: COUNCILMEMBER FLAKE MOVED TO GO INTO A CLOSED SESSION IMMEDIATELY FOLLOWING THE CITY COUNCIL MEETING IN THE CITY COUNCIL CHAMBERS FOR A STRATEGY SESSION TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION. COUNCILMEMBER WELSH SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 11. ADJOURNMENT

Mayor Fullmer moved to Business Item 9.4.

Mayor Fullmer called for a motion to adjourn the meeting.

Mayor Fullmer turned the time over to the Community Development Director Morgan Brim.

Motion: COUNCILMEMBER FLAKE MOVED TO ADJOURN THE MEETING AT 6:32 PM. COUNCILMEMBER SIFUENTES SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. Motion to adjourn the Closed Session: COUNCILMEMBER RASMUSSEN MOVED TO ADJOURN THE CLOSED SESSION AT 6:59 PM. COUNCILMEMBER WELSH SECONDED THE MOTION.ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. MINUTES APPROVED ON: July 26, 2023 CERTIFIED CORRECT BY: /s/Pamela Spencer Pamela Spencer, CIty Recorder

Mr. Brim explained the reason for the resolution. Councilmember Welsh explained that these changes were what the City Council wanted to see.

Mayor Fullmer called for a motion.

Motion: COUNCILMEMBER WELSH MOVED TO ADOPT RESOLUTION 2023-32 AS PRESENTED. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 10. CLOSED SESSION No closed session was held. 11. ADJOURNMENT

Mr. Mortensen reviewed the final budget and any changes that had been made since adopting the tentative budget.

Mayor Fullmer asked if the Gammon Park storage shed was for Parks and Recreation.Mr. Mortensen replied yes. Mayor Fullmer asked about the mobile classroom that they were currently using for storage. Mr. Nair replied that it would surplused and removed from the site.

Parks and Recreation DirectorBrian Vawdrey explained why they needed storage at Gammon Park.There was a discussion about the different types of storage and a long-term solution.

Councilmember Welsh asked if they could move the additional money from the water tank mural budget into beautification at entrances and planned corridor sections.Mayor Fullmer agreed and felt that the budget discussions had gone well.

There was a discussion about the wording for the Gammon Park budget item.

Mr. Mortensen continued his review of the final budget.

Mayor Fullmer felt that the conversations for the bonds had gone well, and that the city would be served well.

Mr. Mortensen presented the certified tax rate.

Mayor Fullmer called for questions from the City Council.

Councilmember Sifuentes asked for clarification on the position that was moved from the Mayor and City Council category to the Communications category. Mayor Fullmer explained why the position that was moved from council to communications.

Mayor Fullmer reviewed the budget process for the public.

Councilmember Rasmussen thanked staff and council for their work.

Councilmember Flake said that the budget was conceived and tied together so well. He explained that they had to perform to a level that would satisfy the financial markets. The city will have to borrow money and this budget did an excellent job of showing lenders how well the council budgets the city’s money. Mayor Fullmer added to Councilmember Flake’s comments.

Mayor Fullmer called for further comments from the council. Councilmember Sifuentes asked if the public could ask questions.

Mr. Roth expressed appreciation for the installation of the traffic lights at Main and 400 North. Mayor Fullmer explained the process that the city had gone through.

Councilmember Welsh appreciated the collaboration that the council had gone through with staff. She said that this budget sets the priorities for the next year.

Mayor Fullmer called for a motion.

Motion: COUNCILMEMBER FLAKE MOVED TO ADOPT RESOLUTION 2023-29 THE VINEYARD CITY FISCAL YEAR 2023-2024 BUDGET AS PRESENTED BY STAFF WITH THE ADDITION, AS NOTED EARLIER, THAT THE EXCESS FUNDING THAT WAS IN THE WATER TANK MURAL BUDGET BE TRANSFERRED TO THE BEAUTIFICATION OF ENTRANCES AND ADOPT THE CERTIFIED TAX RATE OF 0.002842. COUNCILMEMBER WELSH SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 9.3 PUBLIC HEARING – Zoning Text Amendment – Domestic Livestock and Fowl (Ordinance 2023-15)(This item was postponed from the April 26, 2023, City Council meeting.) Planner CacheHancey will present an ordinance which would provide greater allowance for domestic fowl in lots less than 1 acre and would permit a certain number of chickens based on lot size. The mayor and City Council will act to adopt (or deny) this request by ordinance.

Mayor Fullmer called for a motion to open the public hearing.

Motion: COUNCILMEMBER FLAKE MOVED TO OPEN THE PUBLIC HEARING AT 6:57 PM. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

Mayor Fullmer turned the time over to Planner CacheHancey.

Mr. Hancey presented the recommended changes to the code.

Mayor Fullmer asked Councilmember Rasmussen for comments.

Councilmember Rasmussen stated that this was something she really wanted to see in the city and reviewed the process they had gone through. She asked to strike the permit process for the time being. Mayor Fullmer clarified that residents would not need a permit to have chickens if they removed this part.

Mayor Fullmer called for public comments. She asked about code enforcement. Mr. Brim stated that staff would take concerns on a complaint basis and follow the code enforcement process.

Mayor Fullmer asked about roosters. Mr. Hancey replied that roosters were not allowed.

Mayor Fullmer called for public comments. Hearing none, she called for a motion to close the public hearing.

Motion: COUNCILMEMBER WELSH MOVED TO CLOSE THE PUBLIC HEARING AT 7:03 PM. COUNCILMEMBER FLAKE SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

Councilmember Welsh felt that if they had the budget and staff, they should look into doing a permit and education process. She suggested that the education component could be run through the Community Garden program.

Councilmember Sifuentes thanked Councilmember Rasmussen for her hard work on the code changes. She asked about the number of chickens on 1-acre lots and if they could allow residents to sell eggs. A discussion ensued. Mayor Fullmer directed staff to look into allowing the sale of chicks and eggs.

Mayor Fullmer reiterated the changes. She said that she liked the process that they had gone through to come up with the current code.

Mayor Fullmer called for a motion.

Motion: COUNCILMEMBER RASMUSSEN MOVED TO ADOPT ORDINANCE 2023-15 AS PRESENTED WITH THE FOLLOWING CHANGES; REMOVING THE PERMIT AND FEES.

A discussion ensued about the motion.

Amended motion: COUNCILMEMBER RASMUSSEN MOVED TO ADOPT ORDINANCE 2023-15 AS PRESENTED WITH THE FOLLOWING CHANGES: TO REMOVE THE PERMIT AND FEES AND ADD LANGUAGE THAT THE SALE OF EGGS IS PROHIBITED UNLESS A COUNTY OR STATE AGENCY APPROVES. COUNCILMEMBER WELSH SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 9.4DISCUSSION AND ACTION –A Resolution Directing City Staff to Amend the General Plan Element 10 Technology (Resolution 2023-32) Mayor Fullmer will present a resolution directing city staff to begin the process of revising Element 10 Technology Goal 2 of the General Plan to address privacy concerns about public use of personal information. The Mayor and City Council will act to adopt (or deny) this request by resolution.

Mayor Fullmer called for a motion to adjourn the meeting.

Motion:Councilmember Flake moved to adjourn the meetin at 7:13 PM. Councilmember Sifuentes. SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY. MINUTES APPROVED ON: July 12, 2023 CERTIFIED CORRECT BY: /s/Pamela Spencer Pamela Spencer, CIty Recorder