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| Mayor Fullmer opened the meeting at 6:00 PM. Councilmember Cameron gave the invocation and led the Pledge of Allegiance. | |
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| Mayor Fullmer started with item number 8.1 2. Work Session 2.1 Technology Element of the General Plan Community Development Director Morgan Brim and Councilmember Rasmussen will lead a discussion regarding amendments to the Technology Element to the General Plan. | |
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| Mr. Blakesley disclosed that his law firm also represented TSSD. | |
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| Mr. Ellis introduced Mr. Mickelsen. | |
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| Mr. Mickelsen presented the TSSD fee changes and showed a short video. | |
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| Mayor Fullmer asked about the fee schedule increases. Mr. Mickelsen replied that the board wanted to be able to control the increases annually. There was a discussion about grants, bond obligations, Equivalent Residential Units (ERUs), and Impact Fee Studies. 9. BUSINESS ITEMS 9.1 PUBLIC HEARING –Budget Amendment Resolution 2024-01 (This item was continued from the January 10, 2024 City Council Meeting.) City Manager, Eric Ellis, will present proposed amendments to the Fiscal Year 2023-2024 Budget. The mayor and city council will act to adopt (or deny) this request by resolution. (A public hearing was held on this item during the January 10, 2024 City Council Meeting.) (This item is being continued to the February 28, 2024 City Council meeting.) | |
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| Councilmember Rasmussen and Mayor Fullmer gave a brief background on the privacy amendment to the General Plan. | |
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| Mr. Brim reviewed theprivacyamendment. | |
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| Councilmember Holdaway noted that some homeowners' associations had expressed concern about the city collecting personal information. Mr. Brim explained how and what the city would be collecting. A discussion ensued. Mr. Brim explained that there was a bill in the legislature this year, and if it passed, Vineyard would amend the code. Councilmember Rasmussen said that the city had received an audit report and would make recommended changes. The discussion continued. 2.2 Scholarship Program for Parks and Recreation’s Sports Programs Recreation coordinator Aaron Kohler will present a recommendation to implement a scholarship program for sport programs. | |
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| Mayor Fullmer turned the time over to the Recreation Coordinator Aaron Kohler. | |
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| Mr. Kohler reviewed the recommended scholarship program. He explained that the city could have an option to allow registrants to pay an additional dollar towards the scholarship fund, or the city could increase the registration fee by a dollar. He mentioned that donations had been successful in other cities. Mayor Fullmer asked if other cities did the fee increase or the donation option. Mr. Kohler replied that it differed in different cities, but Clearfield incorporated the fee into their fee schedule. He reviewed how the city advertises the fee or donation option. Councilmember Rasmussen asked how this would be different from past scholarships. Park and Recreation Direction Brian Vawdrey explained that they had previously waived the fee. He further explained the changes to the fee waiver through the scholarship program. There was a discussion about the scholarship fund and how many residents asked for a fee waiver. There was also a discussion about other ways to get donations or grants. | |
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| Mr. Vawdrey said they were looking into ways to verify the need for a fee waiver. A discussion ensued about the fee waiver and the scholarship program. Mr. Vawdrey mentioned that they wanted to launch this program starting March 1. | |
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| Mr. Blakesley reviewed a third option of an opt-in / opt-out option for donations. A discussion ensued. 3. Public Comments | |
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| Resident Daria Evans, living in The Villas subdivision, asked about the amendment to Strategy 5 in the Technology Element of the General Plan, adding “contractors.” Mr. Brim explained that they had added it to the staff report. | |
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| Ms. Evans also asked for an update on the rail spur and the tax incentives given to Top Golf. | |
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| Ilene Miller with the Utah Valley Homebuilders Association explained that she tracked impact fees and how they impact the builders. She explained that the state had a 5-point program requiring cities to develop affordable housing plans. She said that this looks good on the front end, but the impact fees drive the cost of the homes up on the back end. She reviewed the Timpanogos Special Services District (TSSD) fee increases starting from 2018 forward. She said that because of the economy, first-time home buyers could not afford to purchase a home. She had recommended to the TSSD Board that the increases would be for new builds only. She felt that TSSD would not realize the increased funds for their construction projects. | |
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| Resident Adam Tuescher, living in the Windsor subdivision, stated that he favored the railroad crossing at 400 North, which was listed in the Active Transportation Plan. He said he was pleased with the clearing of the trails and asked if there was a posting of when they were being plowed. He mentioned volunteering with Utah Approves and explained how approval voting worked. | |
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| Mayor Fullmer explained that the rail spur update was not ready because they were still negotiating. She asked Mr. Ellis to follow up with Ms. Evans on the tax incentives. She said that as they talked about housing, they were working on a caveat that gave credit to cities that had already accounted for affordable housing. She noted that the 400 North crossing in the Active Transportation Plan was a top priority and would be more than just a pedestrian bridge but hoping for full access. She mentioned a prioritization process on the website for snow removal. | |
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| Councilmember Holdaway asked if there was an annual report on tax incentives. Mayor Fullmer felt that they could talk about some of the options. | |
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| There was discussion about public comment feedback. Mr. Blakesley explained how public comment typically worked. | |
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| Councilmember Holdaway stated that he was grateful for the impact fee and asked about council assignments. Mayor Fullmer replied that she was working on the rail spur crossing along with a staff member. 4. Mayor and COUNCILMEMBERS’ REPORTS/DISCLOSURES/RECUSALS | |
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| Councilmember Holdaway thanked the department heads who met with him and Councilmember Cameron. He felt meeting with the city’s lobbyist would be helpful. He also wanted employees to contact him and Councilmember Cameron if they had concerns. | |
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| Mayor Fullmer clarified that an email had gone out to the council about meeting with the lobbyist and to reach out to Mr. Ellis to facilitate meetings with the different programs and staff. | |
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| Councilmember Rasmussen gave an update on bills to watch and the cities priorities in the state legislature. She added that she and staff had met with members of Sienna’s family to work on her memorial. | |
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| Councilmember Sifuentes commented on the Day at the Legislature. | |
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| Councilmember Holdaway asked how he could get items on the agenda. Mayor Fullmer asked the council to reach out to her. 5. STAFF, COMMISSION, and committee REPORTS 5.1 | |
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| City Manager Eric Ellis gave departmental updates. He reminded the residents of the snow removal regulations. Councilmember Sifuentes asked for clarification on the building permits. Chief Building Official Cris Johnson replied that they were model homes. Councilmember Holdaway asked about the connectivity on 400 South. Mr. Brim replied that it was part of a phase in the development agreement. 5.2 | |
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| Community Development Director, Morgan Brim, noted that there was nothing to report. 6. CONSENT ITEMS 6.1 Approval of the December 13, 2023, City Council Meeting Minutes 6.2 Approval of the December 27, 2024, City council Meeting Minutes 6.3 Approval of the January 10, 2024, City Council Meeting Minutes 6.4 Approval of an Amendment to the ILA with Utah County for CTC (Resolution 2024-02) 6.5 Approval of an Amendment to the 2024 City Council Meeting Schedule (Resolution 2024-03) | |
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| Councilmember Holdaway asked to pull 6.4 from consent for discussion. He asked for clarification on how we take minutes. City Recorder Pamela Spencer explained that they had a transcription service on SuiteOne, which people can access. She added that there were bookmarks once the minutes were approved. | |
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| Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE CONSENT ITEMS 6.1, 6.2, 6.3, AND 6.5. COUNCILMEMBER HOLDAWAY SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 6.4 Approval of an Amendment to the ILA with Utah County for CTC (Resolution 2024-02) | |
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| Councilmember Holdaway asked about the amendment, not realizing the commitment from the city. Mayor Fullmer explained the program. A discussion ensued about the contract vs the amendment. | |
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| Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE DISCUSSION ITEM 6.4. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 7. Appointments 7.1 Vineyard BicycleCommission With the advice and consent of the City Council, Mayor Fullmer will appoint Jordan Christensen and reappoint Mike Houston and Anthony Jenkins as regular members of the to the Vineyard Bicycle Commission. | |
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| Mayor Fullmer reviewed the appointments and then called for a motion. There was a brief discussion about the commission. | |
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| Motion: COUNCILMEMBER CAMERON MOVED TO APPROVE THE MAYOR’S APPOINTMENTS TO THE BICYCLE COMMISSION AS PRESENTED. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 7.2Finance Director With the advice and consent of the City Council, Mayor Fullmer will appoint a new Finance Director. | |
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| Mayor Fullmer reviewed the appointment of Kristie Bayles as the Finance Director and called for a motion. | |
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| Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE THE MAYOR’S APPOINTMENT OF KRISTIE BAYLES AS THE FINANCE DIRECTOR. COUNCILMEMBER CAMERON SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY. | |
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| Ms. Bayles introduced herself and stated that she looked forward to working with staff in her new position. 8. Presentations/recognitions/awards/PROCLAMATIONS 8.1 Richard Mickelsen with Timpanogos Special Service District (TSSD) will present TSSD Fee Changes. This item was moved to the beginning of the meeting. | |
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| Mayor Fullmer called for a motion to continue this item to the next City Council meeting. | |
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| Motion: COUNCILMEMBER RASMUSSEN MOVED TO CONTINUE ITEM 9.1 BUDGET AMENDMENT TO THE FEBRUARY 28, 2024 CITY COUNCIL MEETING. COUNCILMEMBER SIFUENTES SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY. 9.2 PUBLIC HEARING – Subdivision Code Amendments (Ordinance 2024-01, 02, & 03) Planner Anthony Fletcher will propose amendments to the following section of the Vineyard City Code: 14.04 Pre-Application meeting, 14.06 Preliminary Subdivision Application, 14.08 Final Subdivision Application, 15.34.060 Accessory Dwelling Units, 15.40.080 Design Standards and Requirements, and 15.06.060 Vineyard Development Review Committee.The mayor and City Council will act to adopt or deny this request by Ordinance. Ordinance 2024-01 Preliminary Subdivision Process Ordinance 2024-02 Final Subdivision Process Ordinance 2024-03 Zoning Text amendments including DRC | |
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| Mayor Fullmer called for a motion to open the public hearing. | |
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| Motion: COUNCILMEMBER SIFUENTES MOVED TO OPEN THE PUBLIC HEARING AT 7:50 PM. COUNCILMEMBER HOLDAWAY SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY. | |
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| Planner Anthony Fletcher explained the reason for the recommended code changes and then presented the changes to the subdivision code. | |
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| Mayor Fullmer clarified the changes by the State Legislature on Development Review Committee (DRC) compliance. | |
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| Mr. Fletcher continued his presentation. | |
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| Mayor Fullmer called for questions from the public regarding the updates. Hearing none, Mr. Fletcher continued his presentation. There was a brief discussion about the timeframe between the submission of the preliminary and final plat. The presentation continued. | |
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| There was a discussion about parking in single-family homes, Accessory Dwelling Units, and Homeowners Associations. | |
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| Mr. Fletcher concluded his presentation. Mayor Fullmer requested that they remove the word Orem under the Fire Marshall position. | |
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| Mayor Fullmer called for questions from the public. | |
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| Ms. Evans commented on the landscaping amendment to put it back on the developer, not the homeowner. Mr. Blakesley replied that the state removed the authority from the city and explained that the city could only withhold a certificate of occupancy for life and safety issues. | |
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| Ms. Miller pointed out that the council’s power lies in the zoning ordinances. | |
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| Councilmember Cameron read a statement from a resident who recommended that the city require preliminary submittals to fall in line with other cities at 75 percent instead of 50 percent construction drawings. | |
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| Motion: COUNCILMEMBER SIFUENTES MOVED TO CLOSE THE PUBLIC HEARING AT 8:09 PM. COUNCILMEMBER HOLDAWAY SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY. | |
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| Mr. Brim asked for clarification on the 50 percent requirement. Mr. Fletcher replied that it was a state requirement. Mayor Fullmer recommended residents reach out to their state legislatures. Mr. Blakesley explained that the state was limiting the level of completion the city could require. There was a discussion about the process. | |
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| Councilmember Sifuentes asked if the commercial, mixed-use or multi-family had to have the same requirements. Mr. Blakesley replied that they did not have to have the same process but recommended that the city have one process to allow staff time for reviews. A discussion ensued. | |
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| Councilmember Sifuentes expressed concern with the approval process and felt that she, as a councilmember, should have more access to the plats. Mr. Brim stated that the DRC would be a publicly held meeting. He suggested they create an online GIS database for public access. A discussion ensued. | |
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| Councilmember Holdaway asked about the Planning Commission’s appointments and their role in the preliminary plat process. A discussion ensued about legislative and administrative procedures. | |
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| Councilmember Sifuentes asked for clarification on what authority the council would be losing. Mr. Blakesley explained that the decision made by the elected body would make the policy fair, by consensus. Planning Commission and staff had to follow the land use ordinance. The Commission would be bound by the code. He reviewed what plats were and the approval and signing process. Mr. Blakesley explained that the Planning Commission code had been established by state law. He added that Planning Commissions had staggered terms. There was a discussion about legislative and administrative procedures. | |
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| Mr. Brim reviewed the suggested motions. | |
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| Motion: COUNCILMEMBER SIFUENTES MOVED TO ADOPT ORDINANCE 2024-01, PRELIMINARY SUBDIVISION APPLICATIONS, AS PRESENTED. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. | |
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| Mayor Fullmer called for comments. Councilmember Holdaway asked for a point of clarification on the code amendment. Councilmember Sifuentes explained why she supported this ordinance. A discussion ensued. There was also a discussion about the making of motions. | |
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| Councilmember Holdaway requested a friendly amendment to the motion to separate the commercial and multi-family from the single-family and townhomes. A discussion ensued. Councilmember Holdaway asked about changing the 50 percent requirement. Mr. Brim felt that the 50 percent requirement was sufficient to meet the requirements. The discussion continued. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS CAMERON, RASMUSSEN, AND SIFUENTES VOTED YES. COUNCILMEMBER HOLDAWAY VOTED NO. THE MOTION CARRIED FOUR (4) TO ONE (1). | |
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| Motion: COUNCILMEMBER SIFUENTES MOVED TO ADOPT ORDINANCE 2024-02, FINAL SUBDIVISION APPLICATIONS WITH THE AMENDMENT THAT THE FINAL PLAT BE RECORDED AT UTAH COUNTY WITHIN ONE (1) YEAR, WITH THE OPTION FOR AN APPLICANT TO PETITION THE DRC FOR A SIX (6) MONTH EXTENSION. THE APPLICANT MAY RECEIVE UP TO TWO (2) EXTENSIONS. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBER CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY. | |
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| Motion: COUNCILMEMBER SIFUENTES MOVED TO ADOPT ORDINANCE 2024-03, DEVELOPMENT REVIEW COMMITTEE, ACCESSORY DWELLING UNIT PARKING, AND LANDSCAPING BONDS, WITH THE FOLLOWING CONDITIONS INSTEAD OF SAYING OREM FIRE MARSHALL IT WILL SAY FIRE MARSHALL. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. (MAYOR FULLMER STATED, FOR THE RECORD, THAT THE ENTIRE COUNCIL HAD RESERVATIONS ABOUT THE CHANGES TO THE STATE REGULATIONS.) ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS CAMERON, RASMUSSEN, AND COUNCILMEMBER SIFUENTES VOTED YES. COUNCILMEMBER HOLDAWAY VOTED NO. THE MOTION CARRIED FOUR (4) TO ONE (1). 10. CLOSED SESSION No closed session was held. 11. ADJOURNMENT | |
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| Mayor Fullmer adjourned the meeting at 8:56 PM. MINUTES APPROVED ON: February 21, 2024 CERTIFIED CORRECT BY: Pamela Spencer, CIty Recorder |
| I. | 00:00:17 | |
| All right. | 00:00:41 | |
| It is January 24th, 2024 and the time is 6:00 PM and I'm going to go ahead and start our Vineyard City Council meeting. We will | 00:00:43 | |
| start with an invocation and the Pledge of Allegiance by Council Member Cameron. | 00:00:49 | |
| Our dear Father, and we come before thee at the beginning of this. | 00:01:08 | |
| With us to guide us. | 00:01:13 | |
| Help us to be wise to you. | 00:01:17 | |
| The things that we need to know and make the best decisions for the people that we serve. | 00:01:20 | |
| We pray for Thy guidance and inspiration and direction and all that we do and to keep. | 00:01:25 | |
| Righteousness at the forefront of our decision. | 00:01:34 | |
| And the freedoms of their people and the freedoms of our country. | 00:01:37 | |
| We love you and honor everything for this season and safer. Let me choose. | 00:01:40 | |
| All right. | 00:01:46 | |
| Of the United States of America and see the Republic for which it stands, one nation under. | 00:01:51 | |
| This liberty and justice for all. | 00:02:02 | |
| All right. We're going to go ahead and begin our work session. We have a little operational switch. 8.1 is our TSD presentation | 00:02:07 | |
| and this is Rich Mickelson that's going to be offering this presentation. We are going to go ahead and switch that to the | 00:02:14 | |
| beginning so that he can make his way home earlier than later. So come on up. | 00:02:22 | |
| Mayor, can I make a quick note on the record while he comes up? My law firm represents a number of public entities and represents | 00:02:31 | |
| both the city and TSD. I do the work for the city. One of my law partners does the work primarily for TSD. We have not to date | 00:02:38 | |
| ever had an issue that conflicts, but if an issue did conflict, we would bring it forward first. But I just wanted to make that | 00:02:44 | |
| known where we have new council members that may not be aware of that. | 00:02:51 | |
| OK. I just, I just really quickly wanted to introduce Rich. Rich Mickelson is the district manager for Timpanoga Special Service | 00:03:00 | |
| District. It is our wastewater treatment facility that services 11 different cities here in the 10 different cities here in the | 00:03:08 | |
| county. Rich manages the overall operations of all services at TSSD. He also is the procurement officer, the budget officer, the | 00:03:15 | |
| personnel and the personnel director, and he's been with TSSD since 2018. | 00:03:23 | |
| So today he's going to talk a little bit about the rate increase that TSSD has put before, not just Vineyard, but across the | 00:03:31 | |
| district. | 00:03:36 | |
| Thank you, Eric. So I have to introduce myself. Thank you guys. Appreciate it. So I've presented a video, I've had your staff. | 00:03:43 | |
| They're trying to get that ready and I think it's ready to go. We'll watch that and then I'll answer questions afterwards. | 00:03:52 | |
| I'm sorry dramatically lowers carbon footprint or TSD secures grant millions but since it's what you're paying for. | 00:04:06 | |
| I'll pause for a second. Sound like. | 00:04:20 | |
| Now there's no volume. | 00:04:22 | |
| It's up all the way too, sorry. | 00:04:28 | |
| I'll start it over. Give me a second. | 00:04:31 | |
| Resources protects our environment. | 00:04:44 | |
| Leverages current plant assets and minimizes rate increases with population growth being an immediate driver. | 00:04:49 | |
| Sorry. | 00:04:59 | |
| 2020 master plan phase one improvements. | 00:05:01 | |
| If this were a news article, the headline might read TSSD dramatically lowers carbon footprint or TSD secures grants saving | 00:05:05 | |
| constituents millions. But since it's not, we are just calling it the 2020 Master Plan Phase one improvements. As mentioned in | 00:05:13 | |
| previous videos, our objectives for plant improvements were heavily influenced by stakeholder input from the communities and our | 00:05:20 | |
| regulatory environment, which is a moving target. Our current plan checks a lot of boxes. | 00:05:28 | |
| Enhances livability for our growing community, provides beneficial resources, protects our environment and Utah Lake, leverages | 00:05:37 | |
| current plant assets and minimizes user rate increases. With population growth being an immediate driver. TSSD has begun the | 00:05:44 | |
| initial detailed planning and engineering for the Master plan Phase one improvements. The time frame for the design, construction | 00:05:52 | |
| and startup is expected to span from 2022 to 2029. | 00:06:00 | |
| In parallel with the design, TSSD is actively investigating funding alternatives, which will include a mix of bonding and | 00:06:08 | |
| potential state or federal grants or incentive payments. Any bonding would be paid back through impact fee revenues, which are | 00:06:17 | |
| charged one time to new connections, and user rates, which are charged to all users, typically on a monthly basis. TSSD is | 00:06:25 | |
| regularly updating impact fees charged to new users as allowed by state law. Total phase one projected costs are $522 million. | 00:06:34 | |
| The total value of grants and incentive payments we have already secured or are actively pursuing is over $86 million. This | 00:06:44 | |
| funding is coming from ARPA, Utah County, Utah Division of Water Quality, the Federal Bureau of Reclamation, as well as funds | 00:06:52 | |
| designated by the Inflation Reduction Act Securing these grants will generate a tremendous savings to our users. TSSD is | 00:07:00 | |
| implementing the phase one improvements in a series of construction bid packages. | 00:07:09 | |
| And using local construction companies as well as local labor as much as possible. Here's a summary of what's included in those | 00:07:17 | |
| packages. Construction package A The dryer. | 00:07:23 | |
| The current biosolids disposal system is an odor source. TSD will construct an advanced thermal belt drying facility to capture | 00:07:30 | |
| the odors and remove water from biosolids, generating a nutrient rich product that meets EPA standards for soil use, reduces truck | 00:07:37 | |
| traffic and landfill waste, and enables local farmers to decrease their reliance on synthetic fertilizers. Implementing this | 00:07:45 | |
| process will reduce our carbon footprint. | 00:07:52 | |
| Backup options include continued hauling to landfills and in vessel composting, which is done in a concrete structure enclosed | 00:08:00 | |
| inside a metal building. This structure inside a structure is highly effective at capturing foul composting odors and is another | 00:08:05 | |
| sustainable option. | 00:08:11 | |
| Construction package B Water reclamation. | 00:08:18 | |
| The master plan identified a need for TSSD to develop the southern portion of the current site. The South treatment facilities | 00:08:23 | |
| will commence with Package B and will further improve the district's discharge to Utah Lake and provide the ability to reclaim the | 00:08:29 | |
| water as a Utah Division of Water Quality Type 1 recycled water source. Type 1 recycled water can be used for a variety of non | 00:08:36 | |
| drinking applications including industrial cooling and irrigation where the potential for public contact is high, such as parks | 00:08:42 | |
| and residences. | 00:08:49 | |
| Package B facilities include a secondary pump station, chemical building, final filter building, UV disinfection facility, and | 00:08:56 | |
| outfall secondary pump station. This 96,000,000 gallon per day total capacity pump station lifts secondary treated water to the | 00:09:05 | |
| final filter building. This facility houses chemical flash mixing, future flocculation, sedimentation basins, and filtration. | 00:09:15 | |
| The pump station has eight vertical turbine pumps, each with 12 million gallons per day pumping capacity. Chemical building | 00:09:25 | |
| Dissolved phosphorus that cannot be easily settled out of the existing system can be changed to a particular form by adding | 00:09:32 | |
| chemicals. These chemicals, known as coagulants, bind with the dissolved phosphorus to form particulates that can then be | 00:09:38 | |
| filtered. This process is known as chemical phosphorus removal and is critical to meeting low phosphorus discharge concentration | 00:09:45 | |
| into Utah Lake. | 00:09:51 | |
| The chemical building houses the coagulant and storage tanks before being pumped into the liquid process. Utah County and state | 00:09:59 | |
| funding has been secured from federal ARPA grants to pay $8 million towards this project. Final filter Building The final filter | 00:10:05 | |
| building's purpose is to filter out particulate phosphorus, suspended solids, and other debris. The final filtration has many | 00:10:12 | |
| benefits and produces a much higher quality water that reduces carbon and phosphorus loading to Utah Lake, thus helping us protect | 00:10:19 | |
| Utah Lake. | 00:10:26 | |
| Filtration also produces reuse water that can be used for secondary irrigation, wetlands creation or enhancement of other | 00:10:34 | |
| potential recycled water demands and can be a drought resistant water source for our community. To make this project happen, | 00:10:41 | |
| Federal Bureau of Reclamation grants are being pursued for funding UV Disinfection Facility. | 00:10:49 | |
| Filtered water is disinfected using UV light prior to final release. The new UV disinfection facility has 520,000,000 gallon per | 00:10:57 | |
| day open concrete channels where UV light is passed through the water to provide disinfection treatment Outfall To meet the future | 00:11:04 | |
| capacity of the wastewater treatment plant, the new outfall is designed to discharge final cleaned water to the newly constructed | 00:11:11 | |
| wetlands and Utah Lake. This outfall incorporates a constant head box with oxygen inducing cascading steps before flowing out to | 00:11:18 | |
| Utah Lake. | 00:11:26 | |
| Construction package C Sustainable renewable natural gas. | 00:11:34 | |
| Package C calls for new facilities that can convert the organic waste to sustainable renewable natural gas, or RNG. | 00:11:39 | |
| The conversion takes place through primary treatment, straining and thickening, and anaerobic digestion. Primary Treatment. The | 00:11:48 | |
| primary treatment facilities will divert the organic material out of the main waste stream for processing. This bolt on process | 00:11:55 | |
| increases the plant capacity by over 30%, thereby leveraging the current plant assets. The primary treatment facilities are a | 00:12:01 | |
| potential odor source and for that reason will be entirely enclosed. Unpleasant odors are treated and removed using a best in | 00:12:08 | |
| class air scrubbing process. | 00:12:15 | |
| Straining and thickening This step further separates the organic waste by straining and screening plastic and inorganic solids and | 00:12:23 | |
| removing water. | 00:12:27 | |
| Anaerobic digestion. | 00:12:32 | |
| These are tightly sealed and highly efficient egg shaped structures. | 00:12:34 | |
| Several IRA grant programs are being pursued to provide as much as 40% of capital costs. Organic waste is broken down to bio gas | 00:12:39 | |
| in these egg shaped structures through a process called anaerobic digestion, reducing the biosolids by as much as 50%. Again, this | 00:12:47 | |
| is bolting on a system to leverage the current plant assets. This too requires a best in class air scrubbing process. The bio gas | 00:12:54 | |
| has a high concentration of methane. | 00:13:02 | |
| Carbon dioxide and moisture, the methane can be extracted and becomes a sustainable, renewable natural gas. RNG is essentially | 00:13:10 | |
| scrubbed methane gas that can be sold back to the natural gas grid, often at a green gas premium, to generate income for the | 00:13:19 | |
| District. That income is part of the District's overall financial planning to help minimize future user rate increases. | 00:13:27 | |
| RNG production is also a key factor in lowering TSSB's carbon footprint and in creating a significant revenue stream. | 00:13:37 | |
| TSSD is going green in more ways than one. | 00:13:45 | |
| Construction package D engineered wetlands and trail system. | 00:13:50 | |
| In order to keep up with growth, TSSD is expanding the facilities and footprint of the plant. Some of the expansion will be into | 00:13:55 | |
| unused and largely inaccessible property bordering the lake that is officially designated as wetlands. The land to the east of the | 00:14:02 | |
| plant was historically dry desert land. This expansion gives us an opportunity to create an engineered wetland and trail system | 00:14:10 | |
| that connects the American Fork Boat Harbor with the Linden Marina. We want to enrich this area with a diverse vegetation that | 00:14:17 | |
| supports a variety of plant life. | 00:14:24 | |
| And supports clean water and diverse wildlife. The trail system will meet Utah County's trail structure requirements and make the | 00:14:31 | |
| area more accessible for our community to enjoy nature, as has been done successfully elsewhere in the state. | 00:14:39 | |
| To ensure that we develop the property properly, we have been meeting with the Army Corps of Engineers and other regulators for | 00:14:47 | |
| about a year and a half now. | 00:14:51 | |
| Additionally, the TSSD Board of Directors previously funded a NEPA study, the results of which will help guide our efforts. We | 00:14:56 | |
| will continue to coordinate with all appropriate regulators and comply with all regulations as we expand our capabilities to meet | 00:15:04 | |
| the needs of our constituent cities. It is a challenging project to expand facilities to clean water, continue the trail around | 00:15:12 | |
| Utah Lake, provide access to open space, and enrich wildlife habitat and observation in the heart of a growing Utah County. | 00:15:21 | |
| These projects help TSD keep pace for the future and achieve our mission to clean water for a thriving Utah County. | 00:15:30 | |
| Thank you for enduring that video. | 00:15:40 | |
| I think it answers what we're installing and why and how we are going about doing those. | 00:15:44 | |
| As you know, the TSSB board approved. | 00:15:52 | |
| 40% Sweat took effect January 1 of this year. And with that said, you have questions for me? | 00:15:57 | |
| I, I didn't have a question. I was reading through your November report and I saw that you guys did the 40% increase in the number | 00:16:06 | |
| one alternative, but then you didn't do the 15% after that or the 3%. Is this based on assessments that you'll do on construction | 00:16:13 | |
| in the future or additional cost with grants? | 00:16:20 | |
| The study was determined using science outlay to keep our ratios. | 00:16:29 | |
| At the rate to maintain our AA plus bond rating and the board knows the. | 00:16:37 | |
| Details of our of our budget and they want to make sure that they're keeping a handle on it and they want to do those increases or | 00:16:46 | |
| yearly so that if they're needed then they'll increase them. If they're not, then they want to maintain that their control over | 00:16:53 | |
| how we're doing those. They don't just want to automatically initiate those. So when was the last time you guys had a budget | 00:17:00 | |
| increase before this? May 14th, so 10 years ago. | 00:17:07 | |
| As you go and you have the opportunity to get grants, does that release the fees in the future? Can you reduce them down and or | 00:17:16 | |
| how are the bond obligations Currently this year we are starting package AB and C and those are. | 00:17:25 | |
| Quite significant as we go out for bonding, it's anticipated we're going to be need about $380 million to start our projects. We | 00:17:36 | |
| don't want to. | 00:17:40 | |
| Go out for the project and not have and then run out of money. So we're going out to fund the projects before we start those and | 00:17:45 | |
| so we're going to go get that money now and have those. And so the grants is they work their way in and we put that in as part of | 00:17:53 | |
| the package to have the funding to do our dollar amounts. That's partly why the board wants to not do the automatic increases. | 00:18:00 | |
| They want to see how those grant funds are. | 00:18:07 | |
| In. | 00:18:16 | |
| Collected and awarded. And then as we pay for the projects, for example, the Bureau of Reclamations, we have to time our project | 00:18:17 | |
| appropriately. We have to get that awarded before we start one shovel into the ground. And if we put one shovel in the ground, | 00:18:24 | |
| then and then then we want to get the funding, then we lose that opportunity for funding. And so that's that we have to do these | 00:18:32 | |
| things in order. And so that's where the board wants to keep a handle on that, make sure they're checking on me, not just give me | 00:18:39 | |
| a blank check and. | 00:18:46 | |
| How we can that's why they slowed it down. I see with your revenues efficiency model that you guys put in, I noticed there wasn't | 00:18:54 | |
| a calculation on different types of housing. Have you guys researched through this process on actual cost for different Erus | 00:19:02 | |
| according to single families additional AD us or if you're going to the lower tier like multifamily housing. So our original | 00:19:10 | |
| capital facility plan back in 2022 addressed. | 00:19:18 | |
| The ERU and. | 00:19:26 | |
| And what we did is we went out to the different member cities and asked them what their build outs were and how they were showing | 00:19:30 | |
| that progression. And so that we take the district as a whole that ranges from high density to single family homes. And those were | 00:19:36 | |
| the inputs that were put in two years ago. | 00:19:43 | |
| Things have changed a lot in the last two years, but that he are you for each unit on an average for the district is 3.4 so. | 00:19:50 | |
| So they can range down to smaller units to more complex units and that's the average for the district as a whole. And so we've | 00:20:01 | |
| taken the engineering reports as well as our impact fee attorney to make sure that we've done it appropriately by law and by | 00:20:10 | |
| engineering and measuring those two together. So we're starting another impact fee study starting this year. | 00:20:20 | |
| So those types of things, as you submit those in from the engineer request, those can be. | 00:20:31 | |
| Incorporated. Incorporated. Yeah, When I was reading through, it did seem defensible by law. I just was wondering if with all of | 00:20:40 | |
| the different housing bills that are coming from the state and the affordability and any credits that we can get working as a | 00:20:45 | |
| city, just making sure actual costs are coming to different housing is really important to us. So that might be something that we | 00:20:50 | |
| look at in the future in our discussions just as we're having these legislative discussions. So I appreciate you being open to | 00:20:55 | |
| that. | 00:21:01 | |
| OK. More questions from the council. Eric, did you have something? I just wanted to mention that because of the way that the fee | 00:21:07 | |
| structure is is coming in, expect an upcoming meeting, we're going to work with our budget director and come up with some | 00:21:14 | |
| equitable models for distributing that increase across the city. | 00:21:22 | |
| So. | 00:21:32 | |
| Help me understand. So the fee that goes up goes straight to us and then we need to adjust to compensate for the increase, | 00:21:34 | |
| correct? OK. And so then we'll be discussing how that would affect our residents and what we can supplement that, just like what | 00:21:39 | |
| you said, OK. | 00:21:43 | |
| And a typical 40% increase, what are we talking like per unit? Are we talking like $10? We went from 1860 to $25.00. So it's about | 00:21:51 | |
| $7.00 a month. | 00:21:58 | |
| Per 6000 gallons. So if you look at it we, we charge per 1000 gallons. So if you're, if you do a similar charge, it comes out to | 00:22:05 | |
| whatever like about $3. | 00:22:13 | |
| Just over $3 per set, thousand per 1000 gallons. And if you're charging per meter and that unit uses 1000 or 5000 or 3000 and it's | 00:22:21 | |
| I don't know how you're billing your people. | 00:22:29 | |
| So that's how that would translate is about a $7.00 increase. I once had those numbers memorized, but it's translated for how much | 00:22:39 | |
| you use. That's correct. | 00:22:45 | |
| 1000 gallons. | 00:22:51 | |
| OK. Any other questions from the Council? | 00:22:54 | |
| Any other comments? OK, we appreciate this. Thank you so much. | 00:22:58 | |
| Yes. | 00:23:03 | |
| And we can reach out if you want a tour. I presented at the high last night and their City Council wants to come take a tour. | 00:23:04 | |
| You're welcome to come. Just coordinate that with me actually because I just it takes about an hour to go through quickly and an | 00:23:15 | |
| hour and a half to basically cover. And then if you have additional questions, but as a comfortable walk through to see what's | 00:23:21 | |
| there is about an hour and a half. | 00:23:28 | |
| We'll have Eric coordinate that with our council and so you guys can coordinate together and make sure that work boys be allowed | 00:23:34 | |
| to come with me. Absolutely so, and I also do. | 00:23:39 | |
| Young, you know, people, groups. | 00:23:47 | |
| For you know, sometimes I do it, it seems like 5:00 is the end date, but time for most people that I'm I'm open to providing those | 00:23:51 | |
| tours that may go till 6:00 or 6:30. So just reach out to me or my staff and then. | 00:24:00 | |
| Usually what they say is when can you do this and what night you want to stay late because that's usually what it comes to, right? | 00:24:10 | |
| So. | 00:24:13 | |
| They can usually work our youth council might be interested in as well. So and that, that's great. Thank you. | 00:24:17 | |
| That is correct. Generally, yes. | 00:24:26 | |
| Not everybody has a seat, but there's 13 board members and there's ten members, 1010 members, so the county has representation as | 00:24:31 | |
| well. | 00:24:36 | |
| So there's there's currently legislation pending that we're watching and we're not sure what will happen with it, but it will | 00:24:44 | |
| change the appointment as it relates to Vineyard to make change it where it's a direct appointment from the city where right now | 00:24:50 | |
| it's a little bit different. Yes, that is correct and we're. | 00:24:56 | |
| It's basically changing the form of government for from TSST. So currently the district was formed back in 1976 and they were a | 00:25:03 | |
| sub. We currently are still a subset of Utah County. So they're the ones that they're the ultimate administrative government body | 00:25:12 | |
| for this district. | 00:25:20 | |
| You're not a special district. I am a special service district. I'm not a special district. There is a difference between that. | 00:25:31 | |
| Yeah, it's funny. | 00:25:34 | |
| So the county has said we've grown up, take care of yourself and they want to kick us out. But we have to get all the cities to be | 00:25:39 | |
| voting and to approve this change. And we have one city that's wants the legislative change on the on the state level. So. | 00:25:49 | |
| OK. Any other questions? It doesn't look like it. Thank you so much. Yeah, thanks for being here with us. Drive safely. Have a | 00:26:00 | |
| good night. All right, that brings us to 2.1. And this is the technology element of the general plan. We're going to start out | 00:26:07 | |
| Council Member Rasmussen. We'll just give a preview and then Morgan will go ahead and talk to us about the changes that have the | 00:26:13 | |
| Planning Commission put forward. Yes, mid last year, Council Member Wells and I started working on privacy, looking into that and | 00:26:20 | |
| what the state's doing. | 00:26:27 | |
| And we had the Planning Commission review our general plan to see if they could make our technology section a little bit more | 00:26:35 | |
| accommodating for what we want to implement. So Planning Commissioner Bramwell worked with Morgan Grammar, Community Development | 00:26:41 | |
| Director and our city attorney to come up with some good language that we can review and then build upon. | 00:26:47 | |
| OK, go for it, Morgan. | 00:26:55 | |
| Oh, and I'll just add to that. What's been really fun about this is that we start the general processes that we start by changing | 00:26:59 | |
| something in the general plan. So the vision of privacy, we've been building on this for a few years. And then our council, people | 00:27:06 | |
| like Emphasize, really kicked it off by having some different audits come in and have our privacy reviewed and meeting with a lot | 00:27:13 | |
| of different experts and cyber security. And so they brought it to the council and we all approved it and now here we are. | 00:27:20 | |
| At this next phase, and this is a work session where we're just kind of talking about some of the things. So Council, as you start | 00:27:28 | |
| to look at this, really picturing your mind, what you want to see with this for the conversation coming up in the future. | 00:27:34 | |
| Great. Thank you, Mayor, Members of the Council. | 00:27:43 | |
| That actually works better. Thank you. | 00:27:47 | |
| That's OK. So, yeah, thank you very much back in. | 00:27:53 | |
| Last year, so June of last year, the City Council directed the Planning Commission to initiate a general plan amendment to the | 00:27:57 | |
| technology element of the general plan. And that would be specifically goal two. And the idea was to provide some guiding language | 00:28:05 | |
| as we implement technology, as we work with contractors that could have access to data or as even if we collect data that we would | 00:28:12 | |
| have some guiding principles. | 00:28:19 | |
| To ensure that we have privacy at the forefront of those of those decisions. And so the, the, the information that has been | 00:28:27 | |
| underlined, that's the additional information. The Planning Commission did appoint Chris Bramwell. So we worked with him and | 00:28:34 | |
| Councilwoman Rasmussen and I met, met several times and we provided just some good language that we all felt would kind of help | 00:28:42 | |
| guide us as, as we move kind of down down this, this route. I know that the state itself too is also working on a policy for | 00:28:49 | |
| privacy. | 00:28:56 | |
| So we wanted to ensure that we were kind of ahead of that. And what this does also is this, if there wants to be a more robust | 00:29:04 | |
| policy in the future that this would provide just some general framework. So just to point out a few of the things and I'll read | 00:29:10 | |
| some of this will be quick. So go to continue to utilize and adopt advanced technology to enhance these services and improve | 00:29:16 | |
| communication and public access to all services, planning and decision making while prioritizing and safeguarding of citizens | 00:29:22 | |
| personal information. | 00:29:28 | |
| Advancements thereby fostering the public trust and confidence 5 ensure that all current and future city contracts include | 00:30:06 | |
| measures that protect sensitive data and dispose of it properly. That was a really important one. So you know, even with parking, | 00:30:12 | |
| we saw that with the force discussion, there was an interest from the developer themselves to add a parking structure. And then as | 00:30:18 | |
| part of that they said that they that they have technology that that would that would look at license plates. So if people will | 00:30:24 | |
| park in there illegally. | 00:30:30 | |
| One thing the Planning Commission required is that in the development agreement was that that information be disposed of. And so | 00:30:37 | |
| we don't, we don't want even contractors and if we can through a development agreement, they are private, but having even those | 00:30:42 | |
| private contractors work at the private developer, dispose of people's information. | 00:30:48 | |
| And then six update forms on which personal information is collected to include a notice of purpose and use of the information and | 00:30:54 | |
| ensure use of information is limited to those purposes and uses. So yeah, tonight it's just on for a work session. I'd like to get | 00:31:01 | |
| any comments for you if there's anything additional you want added, deleted. | 00:31:07 | |
| You know, open for discussion. | 00:31:15 | |
| Any questions from the Council? | 00:31:17 | |
| Currently. | 00:31:19 | |
| I don't want to jump in first. | 00:31:21 | |
| Things that we wanted to have in there, but this would provide kind of that general guidance that when we have those conversations | 00:31:59 | |
| that we need to make sure if we do collect data that is disposed of, it's not shared with people who don't need it and then that | 00:32:04 | |
| we collect basically. | 00:32:09 | |
| I guess the least amount of information that we need, we don't need to know. There's no security number. Yeah. And that's a good | 00:32:14 | |
| question. That's a really good question because the the context of what you're talking about is that there's CCN Rs required that | 00:32:21 | |
| they went and got a ton of information that went into privacy. And then they made a contract with us where we just said, hey, we | 00:32:27 | |
| need you to enforce your CCNRS. And the CCN Rs actually was kind of a burden to privacy with what they came up with. | 00:32:34 | |
| Even if they agreed to it when they signed the contract. But that's exactly what this would do is to say make sure that everything | 00:32:41 | |
| we do, even though other people are willing to sign contracts that give away that privacy, is that we want to reduce it down to | 00:32:46 | |
| the base amount of information that we need. | 00:32:52 | |
| In order to process whatever it is, then there's no sharing in any of the logging or the deriving processes that happen within our | 00:32:58 | |
| different contracts. | 00:33:02 | |
| And talking about as Vineyard branding, something that says when we are working with an outside contract, like somebody doing | 00:33:41 | |
| something at a garage and saying, hey, this is where you park or technology is coming in. We say how do we provide something that | 00:33:47 | |
| lets residents know, hey, we are taking care of your privacy and making sure that that's always insured no matter what we're | 00:33:53 | |
| building or what we're doing. And that's the excitement of this plan. | 00:34:00 | |
| Any other questions, comments? Yeah, No, I just appreciate it's just a general overview of goals and guidelines. And then this | 00:34:08 | |
| would be disseminated to the department heads and then they would put forth their new plan and get granular on specific. But this | 00:34:14 | |
| is like telling them to go through and do this. Yeah. And this is, and this provides us at least something right now. One thing | 00:34:20 | |
| that it was kind of fun. It was really fun to work with Christopher Bramo. He's, I would say, like the state expert. He's the | 00:34:26 | |
| privacy officer of the state. | 00:34:32 | |
| I'm, you know, assuming there's going to be more Yeah, the state bill is really following along with what we're doing right now | 00:35:11 | |
| and there might be some verification steps that they add in what's neat about the process that Amber's been going through and | 00:35:16 | |
| Amber jump in anytime but. | 00:35:20 | |
| I'll just say that there, this is the process, like you said, Jake, that allows for implementation. And then Amber's been working | 00:35:27 | |
| with people where they're going to be bringing forward we've got like 2020 ordinances or I don't know how many. | 00:35:34 | |
| Thanks for doing that, Amber, it's awesome. | 00:36:13 | |
| Hey, thanks Morgan and Chris, everyone. | 00:36:18 | |
| Thank you. Awesome. Any other questions? | 00:36:22 | |
| If not, we'll go ahead and move on to 2.2. | 00:36:25 | |
| This is our scholarship program for Parks and Recreation sports programs. | 00:36:31 | |
| Hello, my name is Aaron Kohler. I'm one of the recreation coordinators here. I've been here since August. | 00:36:51 | |
| This will load up. So as mentioned, this is for the scholarship program that we have been working on in the recreation department. | 00:36:57 | |
| Umm, there we go. | 00:37:06 | |
| So I've kind of been heading that up. | 00:37:15 | |
| But essentially, on occasion, sometimes we have. | 00:37:17 | |
| Residents that come to us and say that they would like to participate in our programs, but due to financial barriers, they're not | 00:37:20 | |
| always able to. So to prevent these financial barriers from being a problem for our residents, specifically in our youth sports | 00:37:26 | |
| programs, we'd like to put a scholarship or financial assistance program in place to be able to allow these residents to be able | 00:37:33 | |
| to participate in our sports programs. | 00:37:39 | |
| And so essentially our goal is just like I said, in an effort to make sure that that can happen. We have something in place where | 00:37:46 | |
| when they do reach out that we're able to allow them to play in our programs. | 00:37:53 | |
| And so how we want to make that happen is essentially we've kind of had some ideas, but obviously this is like a work session. So | 00:38:01 | |
| potentially they could like all registrants that are already registering for our programs, donate $1.00 to the scholarship fund | 00:38:08 | |
| that would then be used for that. So ideally, like it would be an optional $1.00 fund if we're able to get enough registrants to | 00:38:16 | |
| participate in that. Currently, we have about 33000 youth registrants per year. | 00:38:24 | |
| And so if you like run the numbers there, that's like $3000 if every register and pay that dollar fee, which would allow 88 | 00:38:32 | |
| children at the most to be able to participate in a program that they would like to. And our programs range from 45 to $100 in | 00:38:39 | |
| that sense. The other way is just like if we just add it into our fee for our programs, it's just a mandatory $1.00. The residents | 00:38:47 | |
| don't necessarily see that $1.00 when they're registering, but then. | 00:38:54 | |
| Our prices will just increase on a dollar or whatever they need to for the next year and then that money goes towards that fund | 00:39:03 | |
| and we then we know the exact amount of money that we would have each time. | 00:39:09 | |
| So the fiscal impact is more just for like what what the numbers would be. It wouldn't really cost us anything to do that. We've | 00:39:16 | |
| just seen this be successful in other cities throughout the state. We've worked with other cities like Farmington and Clearfield | 00:39:23 | |
| to just see how they implement it and what they do to make this work in their different communities. | 00:39:30 | |
| And then potentially, so March 1st is when we want to have a quick question. Yeah, absolutely. Do they do the fee or the donation | 00:39:38 | |
| in Farmington and Clearfield? Yeah, so they have. | 00:39:44 | |
| Done it like in different cities, different options, but I believe in Clearfield they they do the dollar fee like just incorporate | 00:39:51 | |
| into their programs. | 00:39:55 | |
| OK. Thank you. | 00:40:02 | |
| And then, yeah, just so getting the word out, we have potentially open this March 1st and that's when we could begin the donations | 00:40:05 | |
| or begin just the fee because that's when our summer program registration opens up. | 00:40:11 | |
| And then potentially by May 1st, we would like to start using those funds and advertise this to the residents through like social | 00:40:19 | |
| media posts on our like. | 00:40:24 | |
| We send out an e-mail when our registration opens up, we'd include that that we now have this option. | 00:40:30 | |
| And then just posting our recreation registration page for the residents are registering. | 00:40:35 | |
| And then questions and suggestions. | 00:40:41 | |
| We've had something we've been doing the last couple of years in this realm, right? How is it different? | 00:40:46 | |
| I'm not like, so ideally Brian can correct me if I'm wrong, but ideally like if residents have come to us in the past, we've just | 00:40:53 | |
| allowed them to participate in the program. This is just giving us more structure and more formal things. So when this does | 00:41:01 | |
| happen, we have something more structural in place. What do you mean we allow them to participate in the program? How how are you | 00:41:09 | |
| suggesting that we currently connect with collect revenues of participating in the program through donation right now? | 00:41:16 | |
| Or are you saying that we do a waiver? OK, yeah. So up to this point, if there's been someone that's reached out, we just waived | 00:41:25 | |
| their fee and just allowed them to print to play for free. Okay. But the idea of having this in place is it's more of a structure, | 00:41:31 | |
| organized fashion. | 00:41:37 | |
| So basically what we. | 00:41:45 | |
| Are recommending that we do is. | 00:41:47 | |
| This one dollar opt in fee that people can pay, the funding that we get from that as a city, the city would then pay 75% of their | 00:41:51 | |
| program registration fee and then they would be required to pay the remaining 25%. So that way there's still ownership in that. | 00:42:00 | |
| And then we would allow each kid within Vineyard. It's only for Vineyard residents. | 00:42:08 | |
| They could receive up to $150.00 per year of funding. When you say, when you say often, is that for the donation or is that for | 00:42:17 | |
| the fee itself? Yes, that is for a donation. So basically say for example, we have a program that's $50, we would have a element | 00:42:24 | |
| on the registration page it says would you be interested in donating $1.00 to the youth scholarship fund? And then they could | 00:42:31 | |
| choose whether or not to opt into that. | 00:42:38 | |
| So the idea behind just incorporating it into the cost is that we would be guaranteed to have that. | 00:42:47 | |
| $3000 whereas if it was an opt in, we don't know what the interest is yet from the residents of participation in that. But I mean | 00:42:53 | |
| if there's not very much participation, then we don't have much funding to allow for something like this. | 00:43:01 | |
| But at the same time, I, I kind of prefer to do the opt in. So it's not worth forcing the residents to pay. It's we're giving them | 00:43:11 | |
| the the opportunity, right. And just for the Council of information, how many cities did we go and look at and who was doing? | 00:43:19 | |
| A cost included cost and who was doing an OPT in program like how many? Yeah, that's a good question. I actually don't know how | 00:43:29 | |
| many were doing the opt in versus the including the costs. So that's something that we can do. | 00:43:36 | |
| In the mean time, between now and the next council meeting, but we've reached out to Aaron, reached out to a portal online that | 00:43:44 | |
| reaches all cities throughout the state of Utah. And then we specifically got information from Farmington, Clearfield, we hide. | 00:43:51 | |
| And then I think there were a few other nearby cities as well, Linden. | 00:43:57 | |
| Did you, did you find out how many of those that did opt in, how many like what was the percentage of people that actually did opt | 00:44:06 | |
| in and do you give them the option to opt in more than a dollar? | 00:44:11 | |
| Potentially we could. | 00:44:17 | |
| Our software right now, it doesn't allow us to have them choose how much they would donate and only we would have to set the | 00:44:19 | |
| amount. We don't have the number for that as well. So that's the second thing that we could do between now and that next council | 00:44:24 | |
| meeting. | 00:44:29 | |
| Any other questions? | 00:44:35 | |
| I just love that you allowed them to play and didn't turn anyone away, did we? Good call. | 00:44:39 | |
| Like, is that written in our policy that will never turn anyone away? | 00:44:48 | |
| I don't know if it's in our policy. I think it should be because like I'm curious how often people reach out if you have like a | 00:44:53 | |
| certain amount of players and if it seems to be the same ones regularly, it is usually the regular, the same people. I would say | 00:44:59 | |
| there's probably been two or three in the last year that have reached out in any of our. | 00:45:06 | |
| Contacts with the people that donate to us for sports. Do we do any kind of grant program where we can fill this bucket with any | 00:45:15 | |
| of the sponsorship that we go after? | 00:45:20 | |
| There's probably entities that focus on this type of thing so that we're not necessarily subsidizing a waiver, but it's charitable | 00:45:25 | |
| donations. Yeah, that is also a potential option we could look into. So why don't we do that, Aaron, between now and then? One | 00:45:33 | |
| other thing to bring up as well is how would we verify that someone is would qualify for financial assistance? And Aaron did a lot | 00:45:41 | |
| of research into this, what a lot of other cities have done, some of them have done W twos for the previous year. | 00:45:49 | |
| But they have had complaints about that just because it's for the previous year, so it's not an accurate. | 00:45:58 | |
| Standing of like their current situation. | 00:46:06 | |
| So we've looked into like WIC, Medicaid, just having if you know you provide your insurance card for Medicaid or WIC, then we'll | 00:46:10 | |
| just go ahead and honor that. | 00:46:16 | |
| And see what that looks like, because if we don't set some kind of scope, it could just be it changes the fee structure of the | 00:46:53 | |
| entire program. So that's something that it would be good to have data on. Excellent. | 00:47:01 | |
| Or, or youth baseball has like a like $0.85 where they just did. It's just built into the cost and nobody even knows. And annually | 00:47:11 | |
| they look at that and they go. | 00:47:16 | |
| How many people asked how many and they just adjusted in their budget versus how many? And you know, poverty or you did it. And I | 00:47:22 | |
| don't think that's too much to ask of like, hey, you pay $50.00, but now everyone's paying 51 and nobody finished 'cause it's like | 00:47:30 | |
| making sure we don't turn anyone away. But I also like doing two sides where like on the website, it's like you can put in an | 00:47:38 | |
| additional dollar. But also I would go very aggressive like 20-50, a hundred, 500. | 00:47:46 | |
| There's some good people in our community and if you throw that out, hey, if you're registering, you got an extra like I think | 00:47:54 | |
| you'd. | 00:47:58 | |
| Right. They just don't feel like they can squeeze it in, but they don't. So it hasn't been on your website before as an option, | 00:48:36 | |
| but this year it will be. | 00:48:40 | |
| Yeah, we want to start implementing it starting March 1st. So we'll get all that research done and we can present that to you | 00:48:46 | |
| guys. Yeah, and it'll go on if we. | 00:48:50 | |
| Move this forward. So OK. | 00:48:56 | |
| Are there any other questions? Can I ask the council's view on 1/3 option for how you do this? You can have an opt in. You can | 00:48:59 | |
| also have an opt out as a choice and what organizations find for example on a 401K type program is if it's an opt out then you | 00:49:06 | |
| have higher participation rights than if it's an opt in and so. | 00:49:13 | |
| I don't I'm not familiar with form youth baseball and so I don't know whether it's a nonprofit or whether it's run by the city | 00:49:21 | |
| nonprofit. OK. So there may be a difference for you to think about there because where the city implements a fee, we usually try | 00:49:28 | |
| to tether fees to what the exact cost is. It's not a tax per SE, right, because people don't have to participate in our programs, | 00:49:36 | |
| but you try to keep it at at exactly what the program costs. You put a little buffer in so you're not upside down, but. | 00:49:43 | |
| That's there. | 00:49:52 | |
| Are you comfortable? If it's an opt out instead of an opt in then people still have the choice, but the. | 00:49:54 | |
| Human psychology and human nature is to participate instead of not participating. Yeah, I like what you're saying because that is | 00:50:02 | |
| a definite ability for us to come to consensus as I listen to what's happening here because that it really, there's examples of | 00:50:09 | |
| how this has been done in the city as well. For instance, recycling is a case where we used to be opt out. | 00:50:16 | |
| So everybody was automatically signed up for recycling, but if you didn't want to participate in it, you could opt out of the | 00:50:22 | |
| program. | 00:50:25 | |
| In a circumstance like that, if somebody really felt upset about it, we would also do maybe more robust campaign that says, hey, | 00:50:30 | |
| you've been opted into a program and we could put that highlighted on top of where they're going to pay. So that's something for | 00:50:35 | |
| the council to think about as well. OK, thank you for that suggestion. | 00:50:41 | |
| OK. Any questions on that? | 00:51:20 | |
| No, I I personally really like the Medicaid and work idea. I also like the Wick idea because more people qualify for WIC and it is | 00:51:23 | |
| still low income scenario. Well sometimes Medicaid a little bit harder and it only represents a lower percentage of the city. | 00:51:31 | |
| And as Brian said too, if like there's any other suggestions, we had like talked about looking in more into like food stamps and | 00:51:40 | |
| things like that, that would maybe also be important to include, so. | 00:51:44 | |
| I know in the Orem youth baseball example, they make them, like they don't make them, but they say, hey, if you want to help out | 00:51:50 | |
| of the snack shack, it'd be helpful just to kind of show. I don't know if they can pick up cones or help out and do that way. But | 00:51:56 | |
| it teaches people a little bit of work ethic of ownership of it and it actually builds great, like really good relationships with | 00:52:01 | |
| you guys. | 00:52:06 | |
| You know, I don't know if you need that type of help, but I know you guys are examples in their lives, you know. So anyway, that's | 00:52:12 | |
| a great idea, like a microeconomics kind of opportunity. Okay, so maybe you guys could look into that as you look into Orem and | 00:52:18 | |
| figure out how it's done in other cities. Absolutely. You don't have to pick up cons after. | 00:52:25 | |
| Perfect. Thank you so much. All right, Aaron, great. Great to hear from you. You did a great job. | 00:52:34 | |
| We'll go ahead and move into public comments. This is a time for the people in the audience to address us with anything that is | 00:52:41 | |
| not on the agenda. Come up and state your name and anything that you would like to discuss with us on. And then I will let you | 00:52:47 | |
| know as we're getting close to the time that we will end our discussion. So. | 00:52:54 | |
| Resident. | 00:53:05 | |
| I just OK. | 00:53:07 | |
| I just want to ask Morgan one question about the technology. | 00:53:11 | |
| Wanted to make sure. | 00:53:17 | |
| On your strategy five last week in Planning Commission. | 00:53:20 | |
| A resident asked at and contractors and I didn't see it when you scroll through on here again and I want to make sure that you are | 00:53:24 | |
| going to put that in. | 00:53:29 | |
| Can you clarify what you mean by uncontractors or Morgan, can you clarify so I can understand the comment? Yeah, yeah. And I and I | 00:53:37 | |
| apologize, I, I should have touched on that. And we, we put that in the staff report. So that's the page before. And so as, as | 00:53:42 | |
| this was a work session, we're just putting that draft form. But yeah, our in the staff require our intentions is to put on | 00:53:47 | |
| strategy five. You know, I, I can read that really quick. | 00:53:53 | |
| So strategy 5, Curly says ensure that all current and future city contracts and then we'll add and contractors include measures | 00:53:59 | |
| that protect sense of data and dispose of it properly. So that's that's our intention. Okay, thank you so much, Morgan. Okay, | 00:54:05 | |
| thank you. I just want to make sure that that's in. Yeah, okay. And then I just have a couple of follow-up questions. Oh, and | 00:54:11 | |
| thank you for letting me speak ask my questions. I would like to find out what the update is on the rails for that was addressed | 00:54:17 | |
| last month. | 00:54:23 | |
| You said you would have a report for us in January. | 00:54:30 | |
| So I'd like to know what that update on the rail spur is that also. And there was another resident asked about what the tax | 00:54:33 | |
| incentives, incentives were given to Top Golf that kind of spurred my interest. I'd like to know what those tax incentives are. So | 00:54:38 | |
| thank you. | 00:54:43 | |
| All right. Anybody else? | 00:54:51 | |
| My name is Ivan Miller. I represent Utah Valley Home Builders Association. | 00:55:02 | |
| And uh. | 00:55:07 | |
| I I'm quite interested. I track impact fees of course and what they do to. | 00:55:09 | |
| The builders basically because they borrow money. | 00:55:17 | |
| To cover those impact fees and then the cost is passed on to the purchaser of the home. | 00:55:20 | |
| So the state has come up with a 5 point program where they want every city to come up with a plan for affordable housing. | 00:55:27 | |
| The problem we found is that the affordable housing on the front end, the plans look really wonderful, but then on the back end, | 00:55:39 | |
| when the impact fees are calculated, it's totally negates any kind of affordable housing because it drives the price of the home | 00:55:45 | |
| up. | 00:55:51 | |
| So it's kind of a ruse in a way. | 00:55:59 | |
| But I just wanted to. I'm kind of unhappy that Mister Mickelson had to leave. I was invited to speak with before the board at TSD. | 00:56:03 | |
| I think it's called TSD now. | 00:56:09 | |
| And I think it was. I have it right here. Hail to the hard copy. I had it in my car. | 00:56:17 | |
| I was asked to speak in front of their board on the 21st of September and of course this was before their report came out and that | 00:56:26 | |
| took place in November. | 00:56:32 | |
| I just wanted to I'm really happy to hear that they're going to start updating their records and their. | 00:56:39 | |
| The fees on an annual basis, because let me just tell you what the fees have been. | 00:56:47 | |
| I have the records right here. So it hasn't been since 2014. I'm going to tell you the the cost per ERU that is equivalent | 00:56:53 | |
| residential unit and I was corrected by Mr. Love not too long ago. I thought originally it was a. | 00:57:02 | |
| Per flush. | 00:57:12 | |
| But basically it's per door. | 00:57:15 | |
| So you know, if you've got a large one with not very many doors. | 00:57:18 | |
| Anyway, so we, we put out this criteria and I sent this request out to all of the cities and we asked them to fill in what impact | 00:57:23 | |
| fees will go through the builders and trying to plan on what they need to, to go to the mortgage companies basically. | 00:57:31 | |
| And so that they know what cost is going to cost them to build in a certain city, the cost of the the property and then you've got | 00:57:39 | |
| the impact fees on top of it. Now I became part of the Utah Valley Home Builders about three years ago, but they started keeping | 00:57:46 | |
| these records clear back in 2018. So. | 00:57:53 | |
| Let me tell you the cost of the TSSD charges for each year. | 00:57:59 | |
| So July 2018, the cost for ERU and it's a flat rate. It's not based on on anything. It's a flat rate to every city. | 00:58:07 | |
| So it's not calibrated per SE. OK, so TSSD in 2018. | 00:58:18 | |
| The cost per ERU was 1708. | 00:58:26 | |
| Then in January of 20/19 it was 1708. | 00:58:32 | |
| Then in July of 20/19 it was 1708. | 00:58:39 | |
| Then you Fast forward to it was the same for July 2020. | 00:58:46 | |
| But then in January of 2021. | 00:58:52 | |
| They raised the rate to 1900 and 1645. | 00:58:55 | |
| Then again, in August of 2021, they decided to lower the rate the 1700 and 8555. | 00:59:01 | |
| In January of 2022, it went up to 1785. Oh, it's the same. | 00:59:11 | |
| 1785 fifty five and then in August of 2022 it remained the same, but then last year. | 00:59:17 | |
| Which was August of 2023. The cost went up pretty argue 3559 per unit. | 00:59:28 | |
| This year 3003 thousand 559. | 00:59:37 | |
| And then this year, that 40% increase is going to put you $8 short of $5000 just for this one impact fee. | 00:59:43 | |
| So I wanted to go on the record to say that it has been fluctuating since 2014. | 00:59:53 | |
| My recommendation when I appear before the board. | 01:00:01 | |
| Was that because of the economy? And Governor Cox says it has you stated of the state address and he wants to see a significant | 01:00:05 | |
| amount of building happen and they've got a fund for first time home builders. | 01:00:14 | |
| And but the threshold for that is a home of 450,000 when Utah County, our threshold is way above that. | 01:00:24 | |
| And so none of those funds are available because there's no housing available at that rate. | 01:00:32 | |
| So the demand for houses has driven the cost up. | 01:00:40 | |
| And interest rate has driven the cost up and everybody who's raised their impact fees have driven the cost way up. So there's no | 01:00:46 | |
| way first time home that builder buyers can afford a home and you talk can leave right now. | 01:00:52 | |
| So it's a huge dilemma and so my suggestion would be to raise the threshold for those funds that are available for first time home | 01:00:59 | |
| buyers is only for newly constructed homes. | 01:01:05 | |
| And so anyway, it's my job at the home builders to track this stuff. I am so happy I kept my hard copies in the car because I went | 01:01:13 | |
| through my phone trying to find them and I remember that I had my I call this my Bible. | 01:01:19 | |
| As everything I knew in it to do my job. So that's how I had to stay today. I I heard the 2014 number put out there and I thought | 01:01:27 | |
| that's not quite right. So I stood up to you to correct the record. Thank you. | 01:01:35 | |
| Any other comments? Will you be there for a minute? I will, and I just have one more thing. | 01:01:45 | |
| One other thing is I encourage them to update every year, but I told them that they're probably not going to be able to realize | 01:01:50 | |
| because of this problem with our housing in our county. | 01:01:56 | |
| On their IFA, that's their analysis they had done by science. I read through it three times. There is no way, in my opinion, that | 01:02:03 | |
| they will be able to collect the kinds of impact fees that they're planning to pay for their 56 projects. | 01:02:10 | |
| And heaven knows because people are moving here, they need to increase the size of those pipes, especially close to the treatment | 01:02:18 | |
| plant. So I suggested that they do a prioritization plan and do it manually, which I was glad to hear and say it was going to do. | 01:02:26 | |
| I did suggest that, but I'm worried for them because even at the almost $5000 the year are you? | 01:02:34 | |
| It's just not going to be feasible for people to afford to buy a home here. | 01:02:43 | |
| And so I do have this is good news. We run the parade of homes. We're A501C3 and we have two homes and vineyards already signed up | 01:02:48 | |
| to be in the parade this year. So good news on the back end. That's great. | 01:02:55 | |
| Any other comments? | 01:03:03 | |
| If it were to be a priority, I think that would be super valuable for not only for kids, but also for, you know, people like me | 01:03:47 | |
| who have friends on the other side of the tracks. It's like 500 feet away, but you have to, you know, go all the way around. I | 01:03:52 | |
| think it would also be really good for like equity in the city and helping those residents that are on the other side of the | 01:03:57 | |
| tracks be able to access all the amenities that we have over here, like the parks and I don't know, just everything that we have. | 01:04:01 | |
| It would be really good to promote that. | 01:04:06 | |
| In general. So just want to encourage if there's a possibility of like a renewed focus on something like that or making that one | 01:04:12 | |
| of the top priorities, that would be amazing. | 01:04:16 | |
| Also, as someone who rides his bike to commute to work over the border in Orem, I just want to say I'm really pleased in general | 01:04:22 | |
| with how the city does on clearing the trails. I think that's awesome. One question I had regarding it was whether there's any | 01:04:27 | |
| sort of posting of like when those plows happen, just because sometimes it would be nice to know. I usually leave early in the | 01:04:33 | |
| morning, so it's kind of a gamble. Like, oh, is it? | 01:04:38 | |
| Kind of again, an alternative. | 01:05:18 | |
| Transfer and all that, but it does provide a lot of these advantages and, you know, you can still use it. You can have a primary | 01:06:01 | |
| with it. You cannot have a primary. So just wanted to bring that up since we're getting into legislative session again and it's | 01:06:07 | |
| possible that we might hear some stuff about that. So the city council's interested in having a longer presentation. I'd be happy | 01:06:14 | |
| to, you know, facilitate that with my partners and volunteers in this organization. So just reach out to me. OK, Thank you. | 01:06:20 | |
| Any other comments? | 01:06:28 | |
| OK, seeing as there are none, I'm going to go ahead and answer some of these things really quick. | 01:06:32 | |
| Morgan, thank you for clarifying the strategy 5 so that we could understand it better. The rails were update was I did report back | 01:06:39 | |
| to David who gave that comment. We're in the middle of a negotiation. That's what I thought we would be able to report, but | 01:06:44 | |
| because we can't report it right now through to the negotiation. So as we as we get to that place, Daria, I'll include you on my | 01:06:49 | |
| list. | 01:06:54 | |
| And tax incentives. Let's see. | 01:07:00 | |
| I'm not going to answer that just yet. We'll have you touch base with some of our staffers and then they're still working on that | 01:07:05 | |
| particular thing and they can actually. Eric, can you follow up with Daria and talk about the process for that question and then? | 01:07:12 | |
| Eileen. | 01:07:21 | |
| OK. Thank you so much for being here. As you guys are working on some of the legislation for this, One of the things that I think | 01:07:23 | |
| would be a big benefit to Vineyard and everybody on the council, this is going to be something that we need to talk about as we | 01:07:31 | |
| talk about the housing and the threshold for the newly constructed houses. It has to be. | 01:07:38 | |
| Please don't discount us because we planned ahead. | 01:08:20 | |
| These buses can drive over, so that's really important to us as you'll find in our transportation plan. But it's at the forefront. | 01:09:28 | |
| I will talk to our staff about presentations and bringing any education that the council wants. We'll make sure comes to them so | 01:09:35 | |
| that they can be prepared to vote on anything in the future for voting mechanisms. And then we do have a prioritization process | 01:09:41 | |
| for how we do our snow removal. It's on our website. If you leave your name and that particular issue, we can talk about it As for | 01:09:48 | |
| a quick notification. | 01:09:54 | |
| That's something that we can try to brainstorm, you know how to post something like that, like a notification update, like this | 01:10:01 | |
| area has been cleared. We'll see if there's any opportunities for that. But what we have right now is a prioritization schedule. | 01:10:09 | |
| Could we touch base after OK, yeah, let's touch base after. OK. With that being said, we'll go ahead and we will move. I, I have | 01:10:18 | |
| comments, I always want to comment because mine might be a little bit different on that. | 01:10:24 | |
| And I don't mind if you want to go ahead and touch base right after. Does it have to be right now or no? I wanna, I wanna, I wanna | 01:10:30 | |
| always respond in a public way if I could, if that's OK on questions because I have a few things on. | 01:10:37 | |
| The top golf Eric, can we get all tax incentives? To be very clear, if we cause in this, we're treating certain businesses | 01:10:46 | |
| different than others in past relationships like the movie theater. | 01:10:55 | |
| And also Topgolf. | 01:11:03 | |
| And I wasn't here, obviously some of my great uncles were on the council and authorized a few of those. So do we annually report | 01:11:05 | |
| those of like, hey, they're still getting those? Is there a policy that we have of transparency just so and also any new tax | 01:11:13 | |
| incentives that are coming out because they are treated different than all other residents? Like how do we, how do we deal with | 01:11:21 | |
| that? So I think that's a policy that we can talk about coming forward and we can talk about some of the options that we have. | 01:11:28 | |
| I'll go ahead. And that was my first one. And so I think what I want to do for this is close out of the public hearing, I mean the | 01:11:36 | |
| public comments and then maybe if you have things on the specific thing, we can talk about it and then we can address it in the | 01:11:42 | |
| public in the future. | 01:11:47 | |
| If I didn't address it because most of it was just coming back and answering questions just to move the meeting forward to the | 01:11:54 | |
| agenda items that we have, right. But just for like a point of order, don't I get to comment on public comments, period? | 01:12:00 | |
| Generally, I mean, if there's something that I have an address that we need to go through and there's something that you want for | 01:12:09 | |
| clarity, right? But just as an authority thing, don't all mayors and council get to comment during like give feedback? Typically | 01:12:16 | |
| public comment is to receive comment. It doesn't require dialogue, but you'll have a council report under the next item. And if | 01:12:24 | |
| you have things that are a priority for you as a council member and you would like to request that they be. | 01:12:32 | |
| On a future agenda, you could do it during your report. | 01:12:40 | |
| If there is something specific like that you want to comment on, go ahead. I just want to move it forward. If you feel like this | 01:12:45 | |
| is something that we could bring up this policy. Well, just as as citizens come and engage, I always want to hear them. Like | 01:12:50 | |
| that's the only reason. Like that's my purpose is just to kind of hear, you know, like, so that was the first thing, the second | 01:12:54 | |
| thing. | 01:12:59 | |
| I'm very grateful for the impact fee because I was told the same thing. So I was glad you caught that right. And I don't think you | 01:13:05 | |
| meant that in a bad way. And Adam, you came to my house and I know you didn't vote for me, and I appreciate that because it gives | 01:13:10 | |
| a different perspective. | 01:13:16 | |
| A blind spot or whatever and umm, that at grade crossing and 400 NI, don't you know when we were on boarded? | 01:13:22 | |
| Do you know when the Council's leading that Is that you or have you assigned like 'cause you said there was a top priority of the | 01:13:32 | |
| Council, is that? | 01:13:36 | |
| Like this person on the council's assigned union specific that fight. Yeah, as far as Union Pacific goes, I'm working with them | 01:13:41 | |
| right now. And then we have staff on it. But if you want to get updates on what's happening with there, I mean, we'll always give | 01:13:46 | |
| you updates. But if you weren't given a specific update on the new transportation plan that shows these crossings, then we can | 01:13:52 | |
| make sure to give you that. | 01:13:58 | |
| I'd love to know who that. | 01:14:05 | |
| I've worked with Union Pacific a couple of times and I'd love to get into that fight. | 01:14:07 | |
| OK, All right, let's see. | 01:14:13 | |
| This brings us to our next agenda item, which is our report. | 01:14:20 | |
| You kind of started with your report already during this time, but I am going to go ahead. And you wanted to do a thank you as | 01:14:29 | |
| well that I added to your reports if you want to do that now. Yeah. I just want to thank all the department heads that came and | 01:14:35 | |
| met with me and, and the sheriff's planning department and, and well, not just me, Sir. I don't know if Sir, this is a combined | 01:14:41 | |
| thing. Spent a whole day, you know, coming in from. I just want to say how wonderful it was to kind of stop and get to know them | 01:14:47 | |
| as as faces. | 01:14:54 | |
| There's many other programs, many other things. | 01:15:01 | |
| There's a few that I feel like would be helpful to us, like meeting with our lobbyists and understanding the legislative agenda. | 01:15:04 | |
| There's an item here for the CARES program and I feel horrible that I want to get to know that because that's a passion. So like | 01:15:12 | |
| there's some program specific things where I feel like we could get get better, but also if there's any employee. | 01:15:20 | |
| That feels like hey. | 01:15:29 | |
| We're missing the ball, you know, and we need to get better. | 01:15:32 | |
| But I, me and Sarah have met with probably 20 people that have opposed us. And at the end, I think many of them came and said, I | 01:16:09 | |
| know where you're coming from now or they or we learned and said, you know what, our language could be cleaner and or briefer. So | 01:16:17 | |
| I just wanted to say, I just want to say thanks to the department heads for taking that time. Awesome, thank you. Just for clarity | 01:16:24 | |
| for the council, if you didn't see your e-mail, you were delivered an e-mail that said from our government consulting. | 01:16:32 | |
| Group that if you need to visit or you want to go explore and see how things are done at the Capitol, you're welcome. | 01:16:40 | |
| Additionally, Amber has been giving some updates, but she'll talk more about Eric. It might be a good idea, if we haven't, to set | 01:16:46 | |
| up a meeting for any of the council members that want to meet with the CARES program. | 01:16:53 | |
| Any program that you do want to explore in more depth, please make sure to reach out to Eric. And then if any of our employees are | 01:17:01 | |
| doing that, they'll reach out or wanting to talk more, they'll reach out to Eric and he'll facilitate those meetings as well. | 01:17:07 | |
| So with that, Amber, you have a report as well. I do, and I don't have to read it very long, so bear with me. | 01:17:13 | |
| The mayor and I went up for local officials today with our youth council, which was a great experience to see them learn how | 01:17:23 | |
| things work and hear the governor. They were able to eat lunch with Representative Abbott and we were able to meet him and start | 01:17:29 | |
| building a relationship with him. I know he's been talking to the council already and I hope we'll continue working with him. The | 01:17:35 | |
| mayor has some seats for us on several financial and housing bill round tables, which she will. He can go to her if you'd like to | 01:17:41 | |
| follow up on that. | 01:17:47 | |
| Our primary principles this year are no preemption from the state. Obviously, we don't want to lose our zoning control. | 01:17:54 | |
| Or residential planning review. | 01:18:02 | |
| Pathways to ownership, something I think we've all talked about being important that we're working on and for transportation, | 01:18:05 | |
| we're looking for rail funding and infrastructure and that is where our government consultants are focusing a lot of their | 01:18:10 | |
| attention. | 01:18:14 | |
| Appropriations are in the request subcommittees. Carlos Braceris, you dot executive, raised 4 big issues for transportation this | 01:18:20 | |
| year. Safety growth, project cost increases and transportation air quality conformity. | 01:18:28 | |
| Our transportation priorities are prioritized at the county, so we should be moving through the appropriation discussion as well, | 01:18:38 | |
| the link to the public safety retention study that they will be releasing and I can send that out to the council. | 01:18:44 | |
| Along with weekly updates in the legislature. Just a few bills to monitor. I would suggest following along with Utah League of | 01:18:51 | |
| Cities and Towns. Or you can get on the state website and select the topics you're interested in and follow along along with bills | 01:18:58 | |
| that are relevant to you. SB 86 local government bond amendments changes the public process. That's something ULCT opposes if | 01:19:04 | |
| you'd fail at your Geo bond. | 01:19:10 | |
| They want to make sure that you're bringing that back to the public. | 01:19:18 | |
| HB13 is infrastructure financing district districts, which are funding mechanisms. | 01:19:21 | |
| It provides home builders with cheaper funding opportunities. | 01:19:29 | |
| And tethering taxation to localities. But this is something that Lee is still working on and they have not made a decision unless | 01:19:34 | |
| anyone else has heard an update. | 01:19:38 | |
| HP 84 School Safety Amendments requires counties and municipalities to consider home based and micro education and disease | 01:19:44 | |
| entities as permitted use and it provides these entities with similar duties, requirements, waivers and rights as a private or | 01:19:49 | |
| charter schools. | 01:19:54 | |
| HB251, well, and just to clarify on that one. | 01:20:00 | |
| The LPC didn't actually have any discussion on that. So right now there isn't any advancement. They tabled it for additional | 01:20:05 | |
| background discussion to kind of iron some things out. But on the daily calls that Amber sent you, you'll be able to get some | 01:20:12 | |
| updates on on this. And Amber will also be attending them. So if you have any questions for her, she'll be able to limit that | 01:20:18 | |
| information to you as well. Yeah, so I'm not that is for home, home schooling as well. | 01:20:25 | |
| Post retirement reemployment is HB 251. | 01:20:32 | |
| And the league is working with police entities to navigate that policy. Yeah, and this is just talking about. | 01:20:36 | |
| The retirement and how health benefits work and if you retire, how long it takes for you to come back and, and what that looks | 01:20:44 | |
| like. And so they're working with our police force. And if you guys want to ask questions for our Lieutenant, he has some really | 01:20:50 | |
| good insights on this that he can share with you as well. | 01:20:55 | |
| SB28 is the scenic byway program amendment and the position from the league is pending. But there's this important since it | 01:21:03 | |
| relates to provoking and it just bans the Utah State Senate Byway Committee and places the burden on the Department of | 01:21:08 | |
| Transportation and the department our Utah Office of Tourism. | 01:21:14 | |
| I think there will be. | 01:21:23 | |
| Yeah, and it's yours to see how that discussion comes out. | 01:21:25 | |
| HP 207 is a revision that the homeless Council amendments allows mayors to send a design meeting in their place, which is | 01:21:29 | |
| something that the League is supporting HB 289 property right at some votes and amendments as consequently consequential damages. | 01:21:38 | |
| That the league opposes. So if you get a ruling from the Ombudsman and then just try to help me clarify this if you can, Julie, | 01:21:49 | |
| there you go. This one matters a great deal to me. | 01:21:57 | |
| When? | 01:22:05 | |
| The cities engaged in the land use approval process, the applicant, so typically a developer, but not always a developer can seek | 01:22:06 | |
| an opinion from the the property rights ombudsman, that's an office of attorneys that's staffed by the state to render these kinds | 01:22:13 | |
| of opinions. They tend to skew the direction of property rights of the individual, not city's right to enforce land use | 01:22:21 | |
| regulations. So where there's that tension, it tends to go one way. | 01:22:28 | |
| The way the law works right now is if an app. | 01:22:36 | |
| Opinion, the issue an opinion and the applicant later has to challenge the city's decision in court and the court decides in the | 01:22:39 | |
| favor of the applicant for the same reasons as the opinion rendered by the Ombudsman's office. Then the city would be responsible | 01:22:47 | |
| for the attorneys fees for the applicant that sought that court challenge. This adds one more penalty for cities and it's a $250 a | 01:22:56 | |
| day fine that would accrue if they get that decision. You have that same rationale. | 01:23:04 | |
| The reason I just favored is when you get those opinions from the ombudsman office, it's often with incomplete information. There | 01:23:13 | |
| is a little bit of a back and forth, but it's hardly a court hearing. And so I think it it creates some issues for cities to have | 01:23:19 | |
| that kind of penalty and I think that's why the league is opposing it. | 01:23:24 | |
| Provisions was to remove representation from the cities in general and while providing those penalties. And so I think it's just a | 01:23:32 | |
| double hit of why we would want to be against that kind of preemption. | 01:23:37 | |
| All right, we have another bill, HP 314. That's homeless revisions. | 01:23:45 | |
| This gives umm. This takes power from local cities and gets it to the counties I believe, and that is something the move is | 01:23:50 | |
| against. | 01:23:54 | |
| HP 306 Residential housing amendments as the language about starter homes, which we discussed earlier. | 01:23:59 | |
| And defines them as a detached single family residential unit sold to the first home owner of the unit at a price that is less | 01:24:07 | |
| than the median price for detached single family residential units. | 01:24:12 | |
| And the concerns are their attempts to remove the impact fees, which could be quite a burden to the city. And the league is | 01:24:19 | |
| opposing that. Yeah, and the additional preemption would force all localities to potentially approve 8 units to the acre. It | 01:24:25 | |
| doesn't really take into consideration the transportation that's necessary for those areas, nor does it give us the ability to | 01:24:31 | |
| have credits for cities that have already put in this type of housing. So they're forcing cities to make these changes without | 01:24:38 | |
| accounting for anything that was done. | 01:24:44 | |
| There's a reason why they're considering it, and that's because if they're looking at, and we'll just compare the cities next to | 01:24:51 | |
| us, the housing that potentially was put in next door in Orem might have been done a long time ago, but then ours was done more | 01:24:57 | |
| recently. And so they're trying to say, well, we want Orem to add additional housing. So we're going to put this, you know, | 01:25:03 | |
| preemption and that allows that forces them to do this, but then it doesn't account for what we're doing. So it also forces us to | 01:25:09 | |
| do the same thing. And so. | 01:25:15 | |
| All right, just as a reminder, this is a time to share our policy updates or things that you'd like to see come forward on future | 01:25:52 | |
| councils. Marty, you had mentioned that you didn't have an update, but it feels like you want to. I just want to thank both of | 01:25:58 | |
| you. My son was with you on that day and he came home and he has a lot of solutions for affordable housing. | 01:26:04 | |
| And I was actually really impressed with some of his ideas. So thank you for being mentors. And I don't have anything else to | 01:26:12 | |
| report. OK, All right, we'll go ahead and move on to our staffing Commissioner committee reports. | 01:26:18 | |
| I gave when we went through this, a list of things, Jamie, to kind of go over in future. I don't know what's been on this agenda, | 01:26:24 | |
| but do I have to say now we have to agendize that. | 01:26:30 | |
| Do we have to agendize a date for that? No, I don't. You don't need to raise it now. I I think the mayor's aware of the things | 01:26:37 | |
| that you wanted to bring forward and we'll work with that. I was like, I didn't know if I had to take an opportunity. No, sorry. I | 01:26:43 | |
| did talk to Jamie on Friday. So if you have something you want to talk to me about and move forward, there's going to be | 01:26:50 | |
| opportunities and we can get those things on the agenda. So reach out. OK, that brings us to Eric. | 01:26:57 | |
| OK, So I just wanted to do a report from our various departments. We have not had one of these in four weeks. So there's it's just | 01:27:06 | |
| a touch longer than normal, but I'll buzz through it just to bring everybody up to speed on what has been happening in the city. | 01:27:12 | |
| So in our building department, we've started issuing permits in the Holdaway Fields subdivision. A total of 5 permits have been | 01:27:18 | |
| submitted now. | 01:27:23 | |
| Framing for the multifamily buildings in block five and six of the downtown should begin this month. | 01:27:30 | |
| Flagboro is getting close to submitting plans for building permits on Blocks 8 and 14 in the downtown area. | 01:27:38 | |
| From the finance department, we're going to be discussing our finance director appointment later in the meeting, so we won't touch | 01:27:47 | |
| on that now, but we did also hire Monica Wing as our new city accountant to replace Kobe Johnson. Johnson and he had recently | 01:27:54 | |
| taken a new job. So we were excited. She just started yesterday, two days, two days ago and is getting acquainted with everyone | 01:28:01 | |
| now. So if you see her, say hi. | 01:28:08 | |
| Parks and Rec The Parks and Rec Master Plan is underway with finding a contractor. | 01:28:17 | |
| Most of the parks full time employees are at the Greens conference this week and this is to do with turf maintenance, so our | 01:28:25 | |
| fields and parks should look more beautiful than ever with the info that they get there. Preston, Mikhail, Hayden and Brian will | 01:28:34 | |
| be at the Certified Playground Inspector Conference from Monday to Wednesday next week. | 01:28:43 | |
| So another important element of running that program is making sure that our our parks facilities are are operating and and safe | 01:28:53 | |
| to be used. | 01:28:58 | |
| Events Team has begun recruiting City city sponsors for 2024, so if you know any businesses that would like to participate in that | 01:29:05 | |
| sponsorship program, be sure that you send them to Anna Nelson, our City Events Manager. | 01:29:11 | |
| Junior jazz basketball season games and toddler sports clinics have begun. This is a ton of work and and great fun to If you want | 01:29:19 | |
| to get out there and and support them, that would be fun. The Arts Commission just recently passed their bylaws in January. | 01:29:29 | |
| At their January meeting. So those are complete now. | 01:29:40 | |
| Public works. | 01:29:44 | |
| Public Works hired a utilities operator, Colby Hoover. | 01:29:46 | |
| Who started with Vineyard on January 8th. Colby is an experienced sewer operator and comes to us from Saratoga Springs Public | 01:29:50 | |
| Works. We have a public works technician position open as well. Before the new year, Vineyard City added additional Rd. | 01:29:57 | |
| connections. So the Vineyard connector extension project is substantially complete and this is AU dot project and it's now open to | 01:30:05 | |
| the public and ties into 1600 N so that you can do the full loop now. | 01:30:12 | |
| The solar powered streetlights have been delivered and are just waiting to be installed at Grove Park by the basketball court. The | 01:30:20 | |
| light will operate at night and is connected through the web so that our Parks and Rec team have the ability to operate and | 01:30:28 | |
| monitor that. If the solar powered streetlight program provides adequate lighting and durability, Public Works intends to utilize | 01:30:36 | |
| the solar powered lighting in other areas to enhance safety while being mindful of the environment and the City's budget. | 01:30:43 | |
| A couple of water systems projects. | 01:30:52 | |
| The water tank and booster station are at 90% complete. We're awaiting electrical parts for the booster station, but that has no | 01:30:56 | |
| impact on the water service or quality to the public as we continue to utilize Central Utah water for storage or the citywide | 01:31:05 | |
| water pipeline project is also at 90% complete. Restoration of disturbed areas will occur in the warmer spring weather. | 01:31:15 | |
| Somebody asked about snow removal. | 01:31:26 | |
| Our snow, our snow removal operations have really picked up over the last few weeks with a lot of snow weather. Utah Valley and | 01:31:29 | |
| the Provo, UT Jordan Basin is now at 100 and 107% of normal, which is fantastic because we started out pretty slow this this year. | 01:31:36 | |
| So we should get lots of snow. It doesn't help with our snow removal efforts. It adds a burden on our on our public works guys and | 01:31:43 | |
| our parks who who help out with that on occasion. | 01:31:49 | |
| We wanted to remind the city to residents to make sure that vehicles that are parked on the street are removed during any snowfall | 01:31:57 | |
| event so that our public works snow plows can remove the snow from our streets properly and safely. | 01:32:05 | |
| Several neighborhoods with privately owned and maintained streets marked with blue street signs are plowed by their respective | 01:32:14 | |
| HOA. So if your street isn't plowed and you have a blue sign, you'll know where to go that to your HOA instead of the city. | 01:32:21 | |
| If any residents have questions regarding snow removal, they can contact our city public works and and maybe come up with some | 01:32:29 | |
| solutions of the the ongoing trails will, as mayor mentioned, we'll we'll look at those and see if there's an option for getting. | 01:32:38 | |
| Very up to date reports on those. | 01:32:49 | |
| And that's all I have. | 01:32:52 | |
| OK. Yeah. Were those five permits, are those for their model homes or do you know if they're for actual customers? | 01:32:53 | |
| Any clue? | 01:33:03 | |
| This is Chris Johnson, the building official. They actually have two. | 01:33:05 | |
| Comments from our homes and they submitted for three others. We haven't issued the three yet. Awesome. Thank you. | 01:33:10 | |
| And question on that, I had a citizen asked about the connectivity of 400 S Is it still the same contract that it won't Like when | 01:33:17 | |
| does that connect? What does that trigger? | 01:33:22 | |
| I'm going to have to go through that. The development agreement, we do have that in that phase, and I think that's kind of in the | 01:33:28 | |
| middle phase, but it hasn't changed. Yeah, it hasn't changed. It's in the development agreement, so I could send that information. | 01:33:35 | |
| For some reason someone was saying that they were trying to renegotiate that or something. Yeah. | 01:33:41 | |
| No, that timeline is hard to catch. I know, Marty, you've been working on figuring out a timeline for that and that's been kind of | 01:33:49 | |
| difficult to pin down, but still the same phasing plan that we've had. All right. Do we have a Planning Commission update today? | 01:33:55 | |
| Or will we just be talking about things that are on the agenda already? | 01:34:04 | |
| Yeah. I mean, so the two items, the general plan and then the subdivision ordinance. And so Anthony will give you an update of | 01:34:08 | |
| their discussion on the subdivision. So that moves us to our consent agenda unless anybody would like to take something off for | 01:34:15 | |
| discussion. I just need a motion to approve. I would like to discuss. | 01:34:22 | |
| I know I met with. Which one would you like to discuss? OK or any other would you like to discuss? | 01:34:31 | |
| I think I understand, 6.5, you just made a mistake on the date, right? So if you wanna talk about 6.5, we'll take it off really | 01:34:38 | |
| quick. No, I think we're good. This is the date. Then 6.16.2 and 6.3. Can I get a motion to approve? | 01:34:45 | |
| Oh, and then what we'll do is we'll talk about oh and 6.5 because you didn't have that one, and then we'll talk about 6.4. | 01:34:52 | |
| So I need a motion to approve those and then we'll go back to 6.4. I think we do need to talk about a few. Just a brief question. | 01:35:01 | |
| So if I have to say yes, OK, let's go through them. Point of clarity for 6.16.2 and 6.3, what was your question? It was about the | 01:35:08 | |
| way in which we keep notes and the technology error. Do you remember that? | 01:35:15 | |
| About Otter and other technologies that actually gather everything word for word. | 01:35:24 | |
| I was just wondering if in the future, Sarah, you had an item about that. But we do have a response on that. Pam, if you could | 01:35:31 | |
| just provide that, that would be great. We looked into it. I don't know what's going on. | 01:35:39 | |
| Figure this out. But on those we do have a transcription that comes up. If you look at Suite 1, it is transcribed word for word or | 01:35:48 | |
| what it recognizes as words. | 01:35:53 | |
| Decent job and when I get them converted and put up there after the minutes were approved then I also booked there's a different | 01:36:02 | |
| type of a bookmark on there that you can actually go and listen to the to the minutes on it so. | 01:36:09 | |
| So yeah, there's there's already an option available for people to look at that. | 01:36:18 | |
| I think that's it. And so the recording and that are part of the public record that anyone can go back on, correct? Okay, so that | 01:36:24 | |
| puts 6.16.2 and 6.3 up for a motion. | 01:36:31 | |
| I move to approve consent item 6.16.2 and 6.3 and actually, pardon me, and 6.50 and 6.5. All right, I have a first by Marty, | 01:36:38 | |
| second, second by Jake. All in favor. Roll call Amber. Aye aye, Marty. Sarah. OK, let's take 6.4 off for discussion. This is | 01:36:48 | |
| approval of an amendment to the ILA. This is the interlocal agreement with Utah County. | 01:36:59 | |
| For the Communities that care Resolution 202402. Jake, what was your question? | 01:37:09 | |
| I in reading the amended contract I didn't realize. | 01:37:15 | |
| A few things in terms of there's a $10,000 commitment and $18,000 and I just felt like it was needed that I got a chance to meet | 01:37:23 | |
| with them. This is an issue that's really close and dear. And I was thinking that for whatever given reason, when it was | 01:37:29 | |
| presented, it was a Utah County. I didn't realize it was someone within us. And then we had a $10,000 commitment to it. Not that I | 01:37:35 | |
| don't want to approve it, it was just more of since it is a financial commitment approval, I felt like I should probably take 30 | 01:37:41 | |
| minutes to understand it. | 01:37:47 | |
| Right. So if it's like, yeah. | 01:37:53 | |
| It's $10,000. | 01:37:58 | |
| It's the Utah County is doing 18 and we're doing 10. And so that's why like when it was told me it was like youth architects gave | 01:38:02 | |
| this, but I was like, if we're paying 10, I probably should get to know the CARES program. | 01:38:07 | |
| I think that. | 01:38:13 | |
| Yeah, the contracts been approved, but I don't, I don't mind council if we go ahead and allow them to understand what's on the | 01:38:16 | |
| agenda, especially if you thought it was county versus city, so does it, Is there a deadline? | 01:38:22 | |
| They are the one of these things. So I'm not sure this is fiscal impact. Utah County 18 and then Vineyard. | 01:38:30 | |
| How about this, if there's a need for it to be signed sooner, I can call something I can call a meeting. Can we move forward with | 01:38:40 | |
| that assumption that that does that work for everybody? | 01:38:46 | |
| Yeah, teen suicide. And this is a thing dear to my heart and I really want to be a part of making it successful. | 01:38:54 | |
| I love that program Pam. Do you have any issues with that? Are you looking for a date? | 01:39:03 | |
| What is? | 01:39:12 | |
| Oh. | 01:39:17 | |
| The yeah, I'm almost wondering if we've already approved. We've I believe we've already approved. Yeah. So, So what exactly are? | 01:39:22 | |
| How about we just vote that we get to meet with them then for this year? | 01:39:34 | |
| Yeah, Yeah. Well, Jake, do you feel comfortable just voting on this amendment? Let's point out the money is already approved. | 01:39:38 | |
| Let's discuss what the amendment is. Yeah, and then be helpful. | 01:39:43 | |
| We'll pull it up. | 01:39:49 | |
| I'll read it. | 01:39:54 | |
| Amended Agreement. | 01:39:57 | |
| Do you have it up? Mine is on paper so I can read it. | 01:40:02 | |
| Yeah. What, what you're approving is the amended IOA, not, not the budgetary approval. I don't know whether that was your question | 01:40:06 | |
| or? | 01:40:10 | |
| I wanted to be able to read it, but I have paper documents. | 01:40:17 | |
| It looks like Jessica's the one that leads the program, so maybe we just meet with her. She does, and she's fabulous. You'll | 01:40:30 | |
| really like her and we'll go ahead and have that. OK, so. | 01:40:34 | |
| Just for clarity and background discussion, in August of 2022, Vineyard Cares was created as part of the Utah Counties Communities | 01:40:40 | |
| That Care initiative. The model is a partnership with Utah County and was designated or designed to create a coalition of vineyard | 01:40:46 | |
| based entities that will participate in prevention. | 01:40:52 | |
| Vineyard adopted a resolution approving the interlocal agreement in 23 with Utah County regarding the substance misuse prevention. | 01:41:31 | |
| And services and communities that care prevention model IN2000 I mean in November of 2023, Utah County amended the agreement which | 01:41:39 | |
| needs vineyards approval and Utah County and then it just talks about our current agreement as part of this agreement vineyard. | 01:41:47 | |
| Our future year fiscal budget for 24 budget included a 10,000 match from the city, so. | 01:41:56 | |
| Yeah, I think I'm good on it. It's just more of I think the thing was, is that we were supposed to know data-driven or proven | 01:42:05 | |
| outcomes. And so it was like, oh, I better know what the program is, know where those outcomes were and meet and go, OK, these are | 01:42:10 | |
| the objectives and then. | 01:42:16 | |
| Obviously the following year in the fall go hey, what did we meet on that? So that's the only thing I was like, let me make sure I | 01:42:21 | |
| know what that is. Yeah. And so it's already in contract. I feel I feel good about it. If we as long as we can know what the | 01:42:27 | |
| data-driven outcomes and what the program actually does since it is if anyone ever comes and asks me why we spent $10,000 and what | 01:42:32 | |
| goal is a really great job. | 01:42:38 | |
| Coming and reporting on, she has done recently, we did, she did a report on it. So I wonder if that's an annual thing because it's | 01:42:44 | |
| a really useful presentation that she'll hit every topic. So she might even already have that completely prepared and ready for | 01:42:48 | |
| you. | 01:42:52 | |
| So I guess what I'm wondering for clarification, are you OK to vote this specific item through and then just plan on meeting? | 01:42:56 | |
| Me and Sarah love this. Like when we read through it, we were like, oh, let's find out what it is and how we can. But just as a | 01:43:07 | |
| point of clarity, I want to read this so that you fully understand what you're what you are saying because if now that you | 01:43:13 | |
| understand it and what its purpose is and you're going to have a great time to meet them. But I want to read this in consideration | 01:43:19 | |
| of the covenants and promises contained herein and for. | 01:43:24 | |
| Other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties here to amend | 01:43:31 | |
| Agreement Number 2023648 pursuant to section three of the agreement that the amend to increase funding specifically at an | 01:43:36 | |
| additional item to the list in Section 3. Purpose. | 01:43:42 | |
| Which is let's see to provide funding to vineyards to increase capacity within Vineyard City and the CTC Coalition. Utah County | 01:43:48 | |
| will provide Vineyard City $15,000 for capacity building for the period of July 1st, 2023 through June 30th, 2024. | 01:43:58 | |
| Yeah, Utah County will provide Vineyard City with this 15,000 increase. Was it, was it 10 or 13 before that? I'm trying to | 01:44:10 | |
| remember. | 01:44:14 | |
| Now it's 18. | 01:44:20 | |
| Oh, it's 15. OK. | 01:44:22 | |
| And if you did an intent orientation, you received the same booklet or you've met with me and just let me know what you're hoping | 01:45:00 | |
| to be involved in, OK. I just need a motion to approve 6.4. I move to approve consent item of discussion item 6.4. Thank you, | 01:45:08 | |
| Marty. I have a first, second, second by Amber and this is done by resolution, Sarah. | 01:45:16 | |
| Marty yay, yay. Amber and Jake. OK, we'll go ahead and move on to appointments Now. If you went over your council agenda, this I, | 01:45:26 | |
| we thought we could bump this to the next meeting, but then we found out that they're holding the meeting before the next one. You | 01:45:33 | |
| were all emailed the names of the of the people that are on this bicycle Commission. Some of them are already serving, but they | 01:45:40 | |
| were alternates and then other people were. | 01:45:47 | |
| Appointed that this term was up, so we're reappointing them. Does everybody feel comfortable with Jordan Christensen? Mike Houston | 01:45:55 | |
| and Anthony Jacob still point to the Bicycle Advisory Commission. | 01:46:00 | |
| I don't see them tonight. | 01:46:07 | |
| I think Jordan was here in the Oh yeah, Jordan was here. | 01:46:10 | |
| Are we able to request to meet with them after, I mean after the vote just same thing. Anytime you want to meet with anybody, you | 01:46:50 | |
| are welcome to and Eric will facilitate any of those meetings that you have. So go ahead and set that up. Eric, do they have if | 01:46:56 | |
| they're a quorum, it doesn't matter. I can meet all five. No, there's a quorum. No, you would have to. You'd have to meet in | 01:47:03 | |
| smaller groups to not violate. Well, and you could attend their next meeting. Yeah, that's great. | 01:47:09 | |
| I'll be added to their agenda. Just kidding, OK? | 01:47:16 | |
| Then I need a motion. | 01:47:21 | |
| I move or I lost my paper. | 01:47:25 | |
| Yeah, confirm. | 01:47:29 | |
| Oh, here it is. | 01:47:31 | |
| No. I move to approve the Mayor's appointment to the Bicycle Commission as presented. | 01:47:34 | |
| Second response by Sarah, second by Amber. Any discussion? All in favor? Aye. All right, we'll go ahead to 7.2. We had | 01:47:38 | |
| interviewed. | 01:47:44 | |
| Christy Bayless for the position of the Finance Director and today is the opportunity to go ahead and point her to that position. | 01:47:51 | |
| She is here. I don't know if you like speaking in public, but you're welcome to come say some words after this. But really looking | 01:47:59 | |
| to the council to make an appointment and make a motion to approve her as our new finance director. | 01:48:07 | |
| Yeah, I'm, I'm excited to appoint her. | 01:48:18 | |
| I move to approve the mayor's appointment of Christie. Can I make a comment? Yeah. So grateful her husbands here to support her. | 01:48:22 | |
| Yeah, she was wonderful in the interview. It was great. And I was just so delighted to meet her. Wanted to say that because I know | 01:48:28 | |
| you need support to do something like that. | 01:48:34 | |
| Awesome, I move to approve the mayors appointment of Christine Bayless. Bayless right, That's right. Okay. Has the financial as | 01:48:42 | |
| the finance director. Thank you Marty, we have a first, can I get a second? Second. Thank you Sarah, any further discussion or | 01:48:48 | |
| comments? | 01:48:54 | |
| No, you're, you're wonderful. And then I just need a motion. Do we need to do this by roll call? OK. | 01:49:02 | |
| Jake 100% yes. Amber right Yes. Marty yanked Sarah. | 01:49:10 | |
| Yeah, OK. Would you like to say anything? Do you not feel pressured? You can just shake your head now. | 01:49:16 | |
| I just always like to give your you a time to introduce yourself to the public as well, so. | 01:49:25 | |
| Can you hear me now? | 01:49:36 | |
| Anyway, my name is Christy Bayless I've been with. | 01:49:38 | |
| We're excited that you're bringing that institutional knowledge forward. We really appreciate it. And that kind of brings us to | 01:50:17 | |
| 9.1, which is we have our finance Director and we want to get her on board to talk about this position. So this item is actually | 01:50:24 | |
| being continued to February 28th, 2024. If that I could get a motion to do that, that would be great. | 01:50:30 | |
| I move to continue Item 9.1 Budget amendment to the February 28th, 2024 City Council meeting. OK, I have a first by Amber and I | 01:50:39 | |
| get a second, second, second by Marty. Any discussion or comments? | 01:50:46 | |
| I think that this one was that we were going to meet between here and then to get to know the budget, right? That's right. Okay, | 01:50:54 | |
| all right. And I will all in favor. Aye, aye. Any pros? No, All right, This moves us to 9.2 public hearing. This is the | 01:51:02 | |
| Subdivision Code Amendment Ordinance 2024-01-02 and 03. We had a work session on this a few weeks ago. We've really been looking | 01:51:10 | |
| at this process and now we're here to hear about it. | 01:51:18 | |
| For the public hearing. So I'm going to get a motion to go into a public hearing. Thank you, Marty. | 01:51:26 | |
| I need a second. | 01:51:32 | |
| Second by Jake, all in favor. | 01:51:34 | |
| Aye. All right. And now we'll hear from our planner, Anthony, and he will go through this process so that we can talk about it. | 01:51:37 | |
| I'll ask the commentary from the public and then we will go out of a public hearing and we will continue our conversation as a | 01:51:43 | |
| council. Thank you, Mayor. | 01:51:50 | |
| Can you hear me? Yes. | 01:51:57 | |
| So my name is Anthony Fletcher and I will be going through the subdivision ordinance amendment. And just as a quick background, I, | 01:51:59 | |
| as the Mayor already also mentioned, I presented this in the last. | 01:52:06 | |
| The City Council meeting and this went on to Planning Commission as well and now is going to be the day that we have to make a | 01:52:14 | |
| decision. So we as a city have to stay in compliance with the state code and the state code SB174. | 01:52:22 | |
| Effects. | 01:52:33 | |
| Some of our processes for subdivision approval for preliminary and final as well as other sections in the. | 01:52:35 | |
| In the code. | 01:52:46 | |
| So I'll go straight to highlights from. | 01:52:48 | |
| Planning Commission that we had last week. So there was a lot of discussion on the code enforcement options that could happen for | 01:52:51 | |
| landscape installation as bonds no more. | 01:52:57 | |
| Yeah, so highlights on Planning Commission. | 01:53:12 | |
| There were there were extensive discussions on the code enforcement options for landscape installation as bonds are no longer | 01:53:15 | |
| required by the state code. So we did a lot of discussions on that one and. | 01:53:22 | |
| The Planning Commission approved the window of two year for reporting approved plat final plats. However, further discussions led | 01:53:31 | |
| to maintaining the one year that we already have and having an option to apply to the DRC for up to four to six month extensions. | 01:53:42 | |
| So the Planning Commission recommended approval of the vineyard. | 01:53:55 | |
| Ordinance amendment as we presented and in our presentation we we did recommend that as staff we have we unify the processes. So | 01:54:01 | |
| what the state is recommending is to have. | 01:54:07 | |
| Changes made to single family duplexes and townhomes, but we're recommending our staff to have this processes applied to all other | 01:54:16 | |
| applications, commercial as well. We also did reach out to commercial multiple commercial developers. | 01:54:24 | |
| For feedback and they were all excited about having a unified process. | 01:54:33 | |
| So I'll go straight to the preliminary flat. | 01:54:39 | |
| Changes. | 01:54:44 | |
| We divided this into state code and administrative recommendation. So for what the state requires we have the pre application | 01:54:47 | |
| meeting now optional. The approval body used to be City Council, it's now changing to Planning Commission. | 01:54:53 | |
| Preliminary civil plans have to be 50% complete. We don't need the full plan civil plan for preliminary applications. Frustrated | 01:55:03 | |
| recommendations. We have the engineering cost being replaced by the fee schedule, so we need to take that out of the code. We also | 01:55:12 | |
| did recommend having online applications, so we don't require any hard copies for applications. We also are, can I make a point of | 01:55:20 | |
| clarity really quick for the approval body. So the state did this to try to change this position. | 01:55:29 | |
| Of this goal to make it a non political decision and they changed it to the Planning Commission and the DRC in order to have a | 01:55:38 | |
| group that is. | 01:55:44 | |
| Non legislative, just a point. I mean just approve things according to the code that is there. And so that's what they have done | 01:55:52 | |
| at the state and that's what we're complying with, yes. | 01:55:57 | |
| Thank you. | 01:56:04 | |
| So, um. | 01:56:06 | |
| Partho, addressed in for all plants have to be by the city engineer and we recommend that happening. | 01:56:07 | |
| And we also recommend a staff that applications for preliminary plots should have utility plans and landscape plans provided on | 01:56:13 | |
| the same sheet so we can know where everything else is. | 01:56:18 | |
| We also did recommend including a section for HOA maintenance responsibilities to have a clear cut of what is expected of public | 01:56:25 | |
| works and what the HOA is we have in our city should be taken care of. And lastly, we added the title report competence so that | 01:56:32 | |
| applicants know exactly what we need. Many times applicants get confused on the title report and title insurance because they look | 01:56:40 | |
| similar. OK, pause for just a second. Go back to that. | 01:56:47 | |
| Just because I feel like the public could forget what is on the screen, before we move on, are there any questions regarding | 01:56:56 | |
| anything that's on the screen right now? | 01:57:00 | |
| Anything you need to clarify? | 01:57:08 | |
| No, All right, Go ahead. Thank you. | 01:57:11 | |
| So I'll move on to the final plat code amendment. So the approval body as well for the same reasons given for the preliminary has | 01:57:14 | |
| been changed from City Council to the development review committee. The DRC concept plans are now optional, but we strongly | 01:57:22 | |
| recommend that applicants include that to give reviewers better context of projects. Application review as well, according to the | 01:57:29 | |
| state should be within 20 business days. | 01:57:37 | |
| Now our staff were recommending that again we did recommend a two year, but for the approval we're saying that we should have | 01:57:44 | |
| final plans that have been approved recorded within one year with an option of having the two six month extension up to two six | 01:57:51 | |
| month extensions. | 01:57:58 | |
| Also, a staff were recommending that we did not allow concurrent applications. | 01:58:06 | |
| I'd move on to the. | 01:58:14 | |
| Are there any questions about the final plat? | 01:58:17 | |
| About the DRC, the concurrent applications means submitting both the preliminary and the final plat at the same time, yes. Any | 01:58:20 | |
| questions about that? We don't want that. | 01:58:25 | |
| So the fastest you go through on the preliminary is what, 15 or 20 days? And then they could start. So it's not, it's not | 01:59:02 | |
| finished. Then they can go to the Yeah, exactly. | 01:59:07 | |
| Thank you. | 01:59:13 | |
| All right, so a staff, we took the opportunity to do some code cleanup and updates as well. And still in compliance with the state | 01:59:15 | |
| code 174, we have the accessory dwelling units having a minimum parking space of from 5:00 to 4:00. We used to have five in the | 01:59:25 | |
| city. Now state code also requires that we do not hold certificates of occupancy from applicants. | 01:59:36 | |
| So we cannot, we cannot bond for landscaping anymore. So it's a requirement for. So this means we can't add additional parking for | 01:59:47 | |
| these areas. They've reduced our ability to add additional parking in any of these areas as a requirement. | 01:59:55 | |
| On a dwelling level, but on an entire HOA level, does that mean we can increase visitor parking? Is there any requirements on | 02:00:05 | |
| those, the success retailing units just accessory. So like on an entire concept thing we could still increase our parking for | 02:00:12 | |
| multi use or different things like that to offset. I don't think it's affected by this cost. Yeah, yeah. And H way would still be | 02:00:19 | |
| able to answer. Yes, you could do that. You would have, you'd amend the zoning ordinance that applies to that specific area. | 02:00:26 | |
| And that's where it would be accomplished you and you'd be limited. | 02:00:34 | |
| Being able to do that in future developments, not things that exist right now, yeah. And so your point, but you could put that in | 02:00:39 | |
| there. This deals more with the approval processes than it does with the substance. Where you see substance on things like | 02:00:46 | |
| parking, it's because the state code changed the maximums and the minimums that cities can impose. And so we had to make some | 02:00:54 | |
| modifications to come into compliance and the per dwelling. And if I can clarify. | 02:01:01 | |
| It's the single family home and the. | 02:01:12 | |
| Adu typically their basements as one structure together we can only require 4 parking spaces. And so it's not just four for the | 02:01:15 | |
| Adu and then four for the single family home. It's for, you know, all, all, all together, which you'd have different requirements | 02:01:22 | |
| for like you were mentioning HO as, but you'd have different requirements in public streets. So OK, does that affect when we have, | 02:01:29 | |
| I know that we approved for larger lots. | 02:01:36 | |
| Correct me if I'm wrong. | 02:01:45 | |
| An Adu that could be disconnected from the home. | 02:01:47 | |
| So would that still, is that still this or could we require the five spaces when it's OK? Yeah, I believe it's for credit from Ron | 02:01:51 | |
| Jay. About how we've read it is that it was for all 80 years. You have it right. It doesn't make a distinction between internal or | 02:01:57 | |
| external Adus. It's that you're capped on the number of parking spaces you can require. And do we know if this SB174, I didn't see | 02:02:03 | |
| it on the bill tracker, but do we know if anyone's trying to revise this back because it's been a conversation or not this | 02:02:10 | |
| particular item there are. | 02:02:16 | |
| Bills that deal with accessory dwelling units and that deal with short term rentals that the city will want to track and follow. | 02:02:23 | |
| The league has all of those on their bill tracker. So you could you could go there and track them. They update it daily. | 02:02:30 | |
| Fillmore's bill on this, this did not go through the first time and then this one was amended last legislative session to include | 02:02:37 | |
| it. So this was fought for the first session, made it through this next session. | 02:02:45 | |
| And so. | 02:02:52 | |
| They kind of, I don't think they're bringing it back for discussion even though though everybody always brings it back. Yeah. So | 02:02:54 | |
| thank you. | 02:02:58 | |
| OK, thank you. So the last item I have to stay in compliance with SB174 is the DRC composition. So the development review | 02:03:04 | |
| committee will serve as the land use authority for the final plat. And this would be a technical approval body. And since this is | 02:03:12 | |
| going to be the line of use authority for sign up right approval, they're they're going to have meetings that are public with | 02:03:19 | |
| posted agendas and minutes. | 02:03:26 | |
| And we will have voting members who will be the chair of the Planning Commission, the city manager. | 02:03:34 | |
| Fire Marshall or designee? Before we had it recommended to be the RDA director, but it made more sense after further discussions | 02:03:43 | |
| to have the fire Marshall because we already do have them on the existing committee and we have the heads of building department, | 02:03:50 | |
| engineering, community development and Parks and recs for a technical change. If anybody is following along on our notes, it says | 02:03:57 | |
| the Orem Fire Marshall. | 02:04:05 | |
| I would like it to just say Fire Marshall so that if there are any changes, we don't have to go back and clean up our code later | 02:04:14 | |
| if you have any questions on that as a community. | 02:04:19 | |
| Thank you. | 02:04:26 | |
| So just a quick reminder, all the requirements from the state for us to be in compliance applies to single family duplexes and | 02:04:28 | |
| townhomes. And again a staff will recommend in to have all these processes come together. So we have a unified process that would | 02:04:37 | |
| help us you know, review and basically administrative work that we do for the city, OK. | 02:04:45 | |
| Any questions from the public remaining? | 02:04:57 | |
| OK, then I need, Oh no, come up on, come to the microphone, Daria, state your name and where you're from and what your question | 02:05:01 | |
| is. | 02:05:04 | |
| Evans Vineyard resident I just want to make a comment with that with the landscaping. We talked about this at Planning Commission | 02:05:07 | |
| last time. | 02:05:12 | |
| That to put it back on the developer, not on the homeowner. | 02:05:18 | |
| With code enforcement. | 02:05:24 | |
| To make them responsible for getting that landscaping in. Not the, not the first homeowner. Does that make sense? Do you remember | 02:05:26 | |
| we had that discussion last week? Yeah, it was a discussion. | 02:05:32 | |
| This is one area of law where unfortunately the state has removed the authority from the city to be able to do it. And your your | 02:05:41 | |
| points well received with me because it's often the developer that makes that choice of do we finish the landscaping or not finish | 02:05:46 | |
| the landscaping. | 02:05:52 | |
| It used to be that cities could hold as a stick in that situation the certificate of occupancy and you could say to the developer | 02:05:59 | |
| until the landscaping is completed. | 02:06:04 | |
| Nobody can live in the home and if they don't have the CEO then they can't close on the sale zone. | 02:06:10 | |
| And so it was a really good incentive to get those kinds of things done. What the state has done overtime and it's been kind of a | 02:06:16 | |
| slow erosion of city authority is they paired that back now where the only things you can use as a basis for withholding ACO. | 02:06:24 | |
| Our life and safety issues. So if it doesn't meet fire code, if it doesn't meet building code, those kinds of things, you can | 02:06:35 | |
| withhold the COO. But other items? | 02:06:40 | |
| On the property, you're limited and you cannot withhold the Col. and you have to pursue them as code enforcement. And the | 02:06:47 | |
| enforcement reality on code enforcement on property is you go after the title owner of the property and if it's not the developer, | 02:06:55 | |
| then it becomes the owner of the home. And I agree with you for you may have some homeowners who will not understand that if the | 02:07:02 | |
| landscaping is not in place, they can't turn to the developer to defend them in that situation. | 02:07:10 | |
| They would be on the hook to complete the landscaping and this is all retroactive. This includes Utah City and Holdaway fields, | 02:07:18 | |
| so. | 02:07:22 | |
| Yes, it would apply to any. | 02:07:29 | |
| Building permit issued after we about this code. | 02:07:32 | |
| And Jamie, just add also the the Planning Commission did a request when you do your open meeting training, training with them to | 02:07:35 | |
| that, that they could have kind of a breakout session with you about code enforcement so they can understand. Okay, I can do that. | 02:07:40 | |
| I'll include that in the presentation. | 02:07:46 | |
| Yeah. And it's that's a great question. It's always good to get clarity on what the state is talking about. That is something that | 02:07:52 | |
| we push back on anywhere we can do proper city wise management and hold people accountable especially to protect our home buyers | 02:07:57 | |
| and. | 02:08:01 | |
| And the building process, we try to provide that clarity. Your state representatives. | 02:08:07 | |
| So the last thing I have here would be my proposed motions, our proposed motions and stuff. So one second. | 02:08:15 | |
| Any other questions from the public? Comments? If not, I'll come on up, come on up and state your name. And oh, you got to stick | 02:08:26 | |
| in the microphone. | 02:08:31 | |
| Somebody give her the microphone. | 02:08:37 | |
| Heidi Miller, the Utah Valley Home Builders Association. I just wanted to make a point to City Council all over our beautiful | 02:08:44 | |
| valley. | 02:08:48 | |
| That your power lies in your zoning ordinances. | 02:08:54 | |
| So just remember that for a Council. | 02:09:01 | |
| That's where your power lies. I just wanted to make that point. Yeah, that's a great point. | 02:09:04 | |
| Something I think we'll be able to touch on a little bit further too, and as we get into council discussion. So thank you for | 02:09:10 | |
| bringing that up. I need a motion to go out of a public hearing. | 02:09:14 | |
| I had a. | 02:09:20 | |
| A citizen. | 02:09:22 | |
| That texted me about, Bethany said preliminary should fall in line with surroundings. Sorry, can you hear me? Hello. | 02:09:24 | |
| No. Yeah, when you lean close, it seems like she can. Can you hear me now? | 02:09:34 | |
| OK, All right. So this is what he said. He said preliminary should fall in line with surrounding city cities and be 75% instead of | 02:09:40 | |
| 50 percent, 50% is a weak requirement is very subjective. Preliminary should should be full construction drawing excluding final | 02:09:47 | |
| plan, improve profile drawings. So he was just. | 02:09:55 | |
| Maybe asking you to consider 75% instead of 50%. That way it catches errors in the beginning when it's easy to change. Before we | 02:10:03 | |
| address that, I'm going to go out of a public hearing, OK? | 02:10:08 | |
| I'm going to go out of the public hearing. Thank you. Marty, can I get a second? | 02:10:16 | |
| Thank you, Jake. All in favor, aye. All right, go ahead, Morgan. So I would, I would ask and maybe Anthony or Jamie, is the 50%, | 02:10:22 | |
| is that a state code requirement or was that a staff? It was a state code requirement that was a state, state coverage just | 02:10:29 | |
| because that could change during the final process. | 02:10:36 | |
| No. Will someone clarify what we're talking about? I'm sorry the 50% and what so there was question on the. | 02:10:46 | |
| State requirement for having 50% complete civil plans. OK, thank you. So. | 02:10:54 | |
| Yeah, OK. | 02:11:02 | |
| That is something, I mean, you're, we're always welcome to bring those requirements back to our representatives and talk about why | 02:11:05 | |
| you see the error in it. So that commentary that you got, you could submit that back to our representatives and to say, hey, this | 02:11:10 | |
| is something to look at. | 02:11:16 | |
| The the state code in that circumstance did limit the level of completion that the city could demand. And again, it may not be | 02:11:23 | |
| something we favor, but we were held to it now. | 02:11:28 | |
| Whether we like it, the where the city can assert itself in this process is on determining whether the application is complete or | 02:11:35 | |
| not and whether at each phase of this, whether the information provided by the developer is complete or not. And I would urge | 02:11:42 | |
| staff and those on the DRC that if anything is incomplete, then they ought to push back and not accept that stage application | 02:11:50 | |
| until the completed information is submitted. | 02:11:58 | |
| Yeah. And the great thing to point out with this is even if the council saw something that they didn't like on any of those | 02:12:41 | |
| reviews, if it had been with the council, the council would have to vote for it because that's according to our ordinances and our | 02:12:47 | |
| codes. So it's administrative. And we don't need this review is just to make it go through a quick process and have them look at | 02:12:53 | |
| those technical codes and know them and study them out so that they can make sure that they're hitting those coasts because it's | 02:12:59 | |
| administrative. | 02:13:05 | |
| And that was the comment made by Eileen. That was if we see those problems, like Jeremy said, then we go in and fix them. So if we | 02:13:11 | |
| notice something amiss, this is where we dive into the code and say, OK, what do we want to change to make this process go the way | 02:13:18 | |
| we want to see it as the governing body? So, so then forgive me. | 02:13:25 | |
| So with the primary, the preliminary. | 02:13:34 | |
| Civil plans. | 02:13:38 | |
| Are we changing so? | 02:13:40 | |
| I'm sorry, but we're, we're doing both the commercial side and the mix along with the residential single family. My question is | 02:13:43 | |
| could we have? | 02:13:48 | |
| Do they have have to have the same requirement since it's not from the state the commercial side? | 02:13:55 | |
| So your question is correct, you do not have to have the same requirement for commercial or mixed-use or multi family. So if we | 02:14:02 | |
| see this as a disadvantage, would we want to make a clarification between the two? You could, yeah. What we did have this | 02:14:08 | |
| discussion at a staff level of what would make sense and the planning Staffs request for ease of administering the ordinances and | 02:14:14 | |
| to be able to. | 02:14:20 | |
| It's just an economy. They can achieve what they're already really, really. | 02:14:27 | |
| Stretched with the amount of work that they have in a growing city. And so having one process for everything allows them to | 02:14:32 | |
| simplify their processes. And so that I think is where the recommendation of WhatsApp, one process and one set of requirements. | 02:14:40 | |
| You do have flexibility if you want the preliminary civil plan requirement to be a different threshold for multifamily, mixed-use | 02:14:47 | |
| and commercial, you can do that for sure. And one of the reasons I will just add to that for you that we were discussing the | 02:14:54 | |
| ordinances because while you could make it, they usually end up under consent because you review it, you check it according to the | 02:15:01 | |
| code and then there's no discussion. It's just administrative. So it's an additional duty that we have to put on to our. | 02:15:08 | |
| I have. | 02:15:17 | |
| I think my my concern, I feel there's so many thoughts going through my head, so I apologize. | 02:15:19 | |
| I feel pretty comfortable with putting the approvals unified, having that continue or consistent between the two different | 02:15:27 | |
| delineations. But I feel that my one concern and and Morgan and I kind of talked about this is in order for me to do my job, I | 02:15:37 | |
| don't necessarily care if it's on the agenda for me to approve because I really don't have a choice. | 02:15:47 | |
| In many matters, but I would like to feel like I have more access to these because a lot of times this is the only time I see it | 02:15:57 | |
| is when it's put on the agenda. In the past if that wasn't required I would have no idea what these plots were and so I'm looking | 02:16:02 | |
| to have a way where. | 02:16:08 | |
| Morgan, I think you had a good solution where we could actually have better access to these or make sure that we're seeing them. I | 02:16:15 | |
| know that the DRC will be a publicly held meeting. Yeah, the DRC is publicly held and we'll have posted agendas and then they, the | 02:16:21 | |
| staff reports will be accessible. | 02:16:26 | |
| To the public. So that'll have all the information in there. And another item too, cuz it seems kind of like a general thing from | 02:16:33 | |
| the council that there wants to be more and more transparency for the public for kind of projects that are in place. | 02:16:40 | |
| One idea that's been thrown out is creating a GIS database. That's a mapping system that we could have online. We do have a public | 02:16:48 | |
| base map that has some very basic information for the public access. | 02:16:55 | |
| But we could layer in. | 02:17:02 | |
| And so there were, but that that would just to let you know, that would be a budget, either a budget amendment or something. We | 02:17:39 | |
| could request it in the new fiscal year. There be some costs associated with the to your point, Marty, there will be attendance | 02:17:45 | |
| that are sent looks like the same way we do Planning Commission. So you'll receive them. If you did want to attend the meetings, | 02:17:51 | |
| I'm going to have to organize it so that we meet open requirements for City Council. So we could also work out a schedule like | 02:17:57 | |
| that with the City Council as well. | 02:18:03 | |
| I'm OK if it's a recorded meeting, is that will it be something I can access and watch online? | 02:18:09 | |
| Do they have to be strange? | 02:18:17 | |
| The Do the meetings have to be streamed? No, they do not. | 02:18:19 | |
| There has to be a recording and then there has to be. | 02:18:25 | |
| You know, minutes better than published after the fact. I'm thinking through the Open and Public Meetings Act issue. I don't | 02:18:28 | |
| believe there's an issue. | 02:18:32 | |
| If it's an open meeting with a quorum of the City Council, that's great. It's already an opening. You would not be, you wouldn't | 02:18:37 | |
| be a voting participant, right? But you would be attending as a member of the public. And I don't think you bumped into the issues | 02:18:43 | |
| that you would have if you were to. | 02:18:48 | |
| You know, it's had a staff meeting or attend something else is a quorum and it's not really in our purview then so we wouldn't | 02:18:55 | |
| have to worry about. | 02:18:58 | |
| Them discussing, well, they, you work because they're still organizers. You can't copy of others a member of the public. And I | 02:19:02 | |
| don't think there's any prohibition on having you attend. I think that I like the idea of the DIS program. I'd be curious to know | 02:19:08 | |
| how long that would take to get set up. Of course, we'd have to figure out the funding first if it's something the Council of | 02:19:14 | |
| support. But I think having a program like that and having I, I do appreciate the the public meeting or the DRC being moved to a | 02:19:20 | |
| publicly noticed meeting. | 02:19:26 | |
| Just so you can see if that's something that does help you as having that overview and if it does give any transparency to the | 02:20:11 | |
| public or if the documents that are provided are going to be enough. So maybe we could do some kind of preview, that'd be great. | 02:20:17 | |
| OK, Any other questions on this? | 02:20:23 | |
| I have a lot of. Can you leave that up? Where are you at? | 02:20:31 | |
| You know, for the state to come in and change fundamentally, the structure mandated is a big fundamental change, doesn't happen | 02:20:37 | |
| very often, you know, and so it makes us when it gets pushed down to go, OK, what fundamental or structural changes? | 02:20:46 | |
| What we have, do we just stay the same like And my question is, is like. | 02:20:55 | |
| Now the Planning Commission plays a very large role. | 02:21:01 | |
| In the preliminary, right and, and that's fine, but it's like, like what what Marty's saying is OK, so now I really have to pay | 02:21:06 | |
| attention on every detail. | 02:21:12 | |
| And stay up to date on all of that. | 02:21:19 | |
| And it's. It's almost as if. | 02:21:22 | |
| It's like. | 02:21:25 | |
| OK, that that is one option of like, OK, we're going to have to follow and listen to citizens and and listen to public comments | 02:21:28 | |
| because the Planning Commission is appointed 100% by the mayor. | 02:21:33 | |
| And so just the point of clarity on that, the Planning Commission goes through a process of where they get interviewed or | 02:21:39 | |
| nominated, and then I make a recommendation of the council and they are voted in by a quorum of the body. Yeah. So if you take | 02:21:48 | |
| this past year and the election, Sarah and I won't have a voice of the citizens for a calendar year. | 02:21:57 | |
| Right. To like a point, a Planning Commission member and just a point of clarity, if they were a legislative body that was doing | 02:22:06 | |
| more than appointing ordinances, I could see your point. Like if you were saying we need representation, but they will be | 02:22:12 | |
| following your laws. And then if you don't like those laws as you watch them, you change those laws. | 02:22:18 | |
| Correct. So it's upon all of us now to and it's like, OK, you know, as you go with me and you go and get different plans, it's now | 02:22:25 | |
| upon all of us or upon us to kind of listen to the citizens. And my point is, is if the state is doing such a fundamental change, | 02:22:32 | |
| maybe we don't get a Planning Commission member, but do we get some? We do we form a committee or something that goes OK for our | 02:22:40 | |
| legislative side. | 02:22:47 | |
| That helps us in adjusting our code so that the feelings of our citizens are represented. That's what I'm trying to understand is | 02:22:55 | |
| where is the citizens represented? Because in current code what it would be is well, the previous City Council approved the | 02:23:03 | |
| Planning Commission numbers. So in 2025 when we go address, you'll appoint somebody and we will either vote for or against. And in | 02:23:10 | |
| our city, you know, we had a very large election and it was. | 02:23:18 | |
| Very focused in on planning and Sarah and I have a different opinion on like what direction. So it's like, how do we make sure | 02:23:25 | |
| they're represented because the state is changing fundamentally. | 02:23:31 | |
| And so it's like I gotta go back to my constituents and say we have no direct voice until an appointment comes a year from now. | 02:23:38 | |
| And that feels wrong to me. And you can. | 02:23:43 | |
| Right. So we can adjust the code or whatever. So it's just more of going to those meetings and hearing things and saying, hey, we | 02:23:50 | |
| go and adjust that the what you said like, hey, your power is in the code. | 02:23:57 | |
| And I think the point that we can all look to is every council goes through this, every mayor goes through this, is there's people | 02:24:40 | |
| on the Planning Commission that were appointed at some point. | 02:24:45 | |
| What you come to learn is that they are only approving the things that are in your ordinances and at any moment you can go and | 02:24:49 | |
| change it. I think what I like about this process is that. | 02:24:54 | |
| If you weren't involved in watching what the Prime Commissioner was doing and if they were keeping up with your codes, this is a | 02:25:00 | |
| time to get more involved and see it. And then your technical advisory committee, which is the DRC that's always approving | 02:25:06 | |
| reviewing these plots before they come to us anyway. They're going to be really granular about it and you'll have an opportunity | 02:25:12 | |
| to go and watch that and kind of hear how they're correcting it and and what they're saying. | 02:25:17 | |
| When they come to your consent agenda, it's you going and trying to meet with those experts individually and try to figure out | 02:25:24 | |
| what they're saying in order for you to figure out the code anyway. So it really provides an opportunity not only to us as a | 02:25:30 | |
| legislative body to change our ordinances, but to the people to go and see how we are processing these codes. And then we have the | 02:25:36 | |
| ability to say, wow, this is how they reviewed them. This is the commentary they made on them. This is what this subject matter | 02:25:41 | |
| expert said. | 02:25:47 | |
| This was the input from the public and then we carry the consistency from our planning. | 02:25:54 | |
| Approved it and they get to watch it too in the DRC and it just keeps this consistency through the whole thing where they go back | 02:25:58 | |
| and they bring their training. And I think it's going to be a better process for us to really review our code than we've had in | 02:26:04 | |
| the past because it's do you have any questions? | 02:26:09 | |
| Difficult. So it's upon us. It's just more pressure to pursue Sarah and I that might have a different opinion to go through and | 02:26:52 | |
| say we need to make sure that our intent is really water tight so that it goes down to a board that is appointed. So that's why I | 02:26:58 | |
| just think like I want to make sure our constituents because time and time again, we've had a couple of referendums on the | 02:27:04 | |
| planning side and hey, we're not happy here. And it's like I'm going to come back and say, well, it's still being it's still being | 02:27:10 | |
| interpreted. | 02:27:16 | |
| They have to follow the code. So if Jake were to say I'm representing the people and I want everybody, every, you know, House has | 02:27:54 | |
| to build on the right side. It doesn't really matter what somebody you disagree with feels like if they are on this technical | 02:28:00 | |
| advisory committee or if they serve on the Planning Commission, if you have put into law that everything goes to the right side, | 02:28:06 | |
| that group has to do it. Just just a point of clarity. I think it would be worthwhile to have Morgan or Anthony to clarify what | 02:28:12 | |
| exactly. | 02:28:18 | |
| Plots approve because I think that there are a lot of details with Planning Commission that we kind of depend on both the ERC now | 02:28:25 | |
| and ERC always, but more of an informal public way. But specifically there's not for me personally, what I've seen on flats are | 02:28:35 | |
| that's a pretty basic map that follows our code, you know, the different lot sizes I would assume. | 02:28:44 | |
| And street names, which I think addresses are engineers purview. Is that what we've just learned? | 02:28:55 | |
| Yeah. So I I think that it would be important and helpful to clarify exactly what we're losing our authority on. | 02:29:02 | |
| I just looked over at Morgan. Yeah, if I read his expression right, he wants me to take this one. Yeah, you're good. And we do | 02:29:12 | |
| have a slide too. So if you want to provide the slide will be helpful in just a moment. And Marty, your comments are really, | 02:29:18 | |
| really astute One, because when we do our training and we talk about legislative and administrative decisions and how they're | 02:29:24 | |
| different, the key difference from my advantage having to defend. | 02:29:30 | |
| The actions of the different public bodies that make these choices is when you're making a legislative decision. What do we want | 02:29:37 | |
| our land use ordinance to be? You get to make it on whatever policy basis you think is important, and you can bring to bear what | 02:29:45 | |
| you felt the electorate's opinion was at the time that you were voted into office. But the decisions made by the body and each of | 02:29:54 | |
| you hold one vote, not Fiat, to do whatever you as an individual think ought to apply. So you would have to. | 02:30:02 | |
| Negotiate, discuss and come to a consensus on what you would like to do in that situation. | 02:30:12 | |
| The Planning Commission and staff have a very different role because they'll look at what's in the land use ordinance, they'll | 02:30:17 | |
| apply that to the application that's before them and their process will be one of looking at the application, making sure it's | 02:30:24 | |
| complete as the code, and then looking at the plat to make sure that it. | 02:30:30 | |
| Also conforms to code, but they don't have the ability to impose their personal preferences or their own agenda on what they're | 02:30:37 | |
| approving. It's an administrative function and they're bound by what's in the statute. And if they don't follow that, then they | 02:30:45 | |
| expose the city to either an appeal of their decision or an eventual lawsuit that would challenge the decision. Anthony's pulled | 02:30:52 | |
| up the slide that shows an example of what a flat looks like. | 02:30:59 | |
| Plats create legal boundaries and they create legal rights, and it's a recorded document that once it's recorded, establishes who | 02:31:07 | |
| owns parcels, who owns the rights of way, where those parcels and rights of way are, where easements are located, what the rights | 02:31:14 | |
| of the various property owners and property interests are. | 02:31:21 | |
| They by statute or and and by city code are required to have review and approval by a number of officials. So the the DRC chair in | 02:31:29 | |
| the future will sign Platts as having gone through that process, the city engineer has to do a review, sign it, stamp it. | 02:31:39 | |
| Yeah. In its most simple form, a subdivision would be taking a single parcel, making it to what we more often see are what you see | 02:32:22 | |
| up here on the screen, which is a neighborhood scale flat or the phase of a neighborhood development plan and so on. The more | 02:32:29 | |
| recent approvals like holdaway fields and. | 02:32:35 | |
| Some of the downtown parcels, what you'll see are phased applications for plats and it'll have not the not the whole development, | 02:32:44 | |
| but a portion of the development that they'll chunk off and do it one time. | 02:32:49 | |
| Do you wanna go to the screen that shows the changes in general, just in case there's anything else that Marty wants clarity on | 02:32:57 | |
| for the general public? | 02:33:02 | |
| And discussion. | 02:33:08 | |
| Changes in the preliminary where it kind of goes like this was the council is now the DRC. That page that you created Mayor, can I | 02:33:10 | |
| make one more comment about the. | 02:33:16 | |
| Some of the city government functions are established by state law and the Planning Commission is one of those. Cities are | 02:33:23 | |
| required to do a general plan that talks generally about what are your wishes for land use within the city. The general plan | 02:33:29 | |
| doesn't create the ordinance. The council then creates the ordinance and then you're required to have a Planning Commission and | 02:33:34 | |
| you're now required to have an an entity that makes the administrative approval on subdivisions that can be the Planning | 02:33:40 | |
| Commission can be staff. | 02:33:46 | |
| But it's you're not required to have it either one. | 02:33:52 | |
| I think city staff has selected the option that creates a public process for those approvals. I think that's a healthy thing when | 02:33:55 | |
| you come at it from a perspective of transparency. | 02:34:00 | |
| Planning commission's in every city I'm aware of have staggered terms. And it's we talk when we talk government one-on-one, we | 02:34:06 | |
| often talk about how the US system tries to put checks and balances in everything it does. And staggered terms for planning | 02:34:13 | |
| commissions are one of those important checks and balances at the municipal level. And the reason they have staggered terms is so | 02:34:19 | |
| that you do not have. | 02:34:25 | |
| A single council member or a single mayor that comes in and says I want to wipe the slate clean and tell everybody to do it my | 02:34:33 | |
| way. | 02:34:36 | |
| And the Planning Commission, with its stagger terms, allows the council over a rolling basis to make those appointments as they | 02:34:40 | |
| come about, but it doesn't allow any one individual to go in and wipe the slate clean and kind of make it that way. There will, I | 02:34:47 | |
| trust, be an opportunity for this council, the five of you, to make Planning Commission appointments when they come due. They can | 02:34:55 | |
| come due when terms expire. They often come due when people's circumstances change and they may have people that can't serve any | 02:35:02 | |
| longer. You make no appointments. | 02:35:09 | |
| It's hard to predict exactly when they'll occur. | 02:35:17 | |
| But they're staggered for a reason, I believe a good reason. Can I add one more thing? And I know, Jacob, you're, I know you want | 02:35:20 | |
| to talk stuff. The Planning Commission, from my experience, are often frustrated because they there's been controversial votes | 02:35:27 | |
| like let's say hold away fields. | 02:35:34 | |
| I think they voted no on it and we voted yes, right? | 02:35:43 | |
| I don't know what kind of recommendation they have made. They might have had stipulations that were disagreed with and they might | 02:35:47 | |
| have said other things that were for it, but you could just use the overall term that sometimes they say no and sometimes we say | 02:35:53 | |
| yes. Yeah. And so and and sometimes I have felt that they represent more of what your goals are and that the council hasn't always | 02:35:59 | |
| helped strong to that, so I think. | 02:36:05 | |
| I want you to be able to continue, but I think that the whole conversation about the Planning Commission. | 02:36:13 | |
| Is kind of like a, it's not necessarily a part of this code, but I think it's something that we could continue to talk on. Well, | 02:36:18 | |
| and I would say through the point of discussion and maybe Jake, you were just going to say this, is that as we create the DRC of | 02:36:24 | |
| selecting who's going to be sitting on it. And that's why I have mentioned the continuance from the early position of the | 02:36:30 | |
| preliminary to the DRC and final of carrying the chair in both places. That way they can take that information back and continue | 02:36:36 | |
| to carry that continuity. | 02:36:42 | |
| But I think that is why this discussion is pertinent to it. | 02:36:49 | |
| Jake, maybe? | 02:36:53 | |
| Yeah. | 02:36:56 | |
| I get to be in the Supreme Court like in two weeks and I get to go meet them all. I'm really excited back door and get to go to | 02:36:59 | |
| lunch with them. And so I've been preparing and reading about separation of power. So I'm glad you brought that up. | 02:37:05 | |
| Separation of powers is really important and I agree with. | 02:37:15 | |
| The Planning Commission, you know, if you look at Jeff Night and. | 02:37:19 | |
| Tim Blackburn, It's where you have. | 02:37:26 | |
| You know, you have Chris God and a few others that represented maybe a different view or whatnot. And so when you have change of | 02:37:30 | |
| councils. | 02:37:35 | |
| And the timing of it. | 02:37:41 | |
| I guess if I love the example of the Supreme Court, they are there to interpret the legislation and that that's what the Planning | 02:37:44 | |
| Commission is now. | 02:37:49 | |
| And anyone that looks to the Supreme Court doesn't say that's political is wrong. You know, the president looks at it and then | 02:37:56 | |
| the, the count, the, the, the people come in and the timing of that right and so on. This where it's like. | 02:38:03 | |
| You know, we appointed in December those and it and it won't go through for another year. I just think that since if the state is | 02:38:12 | |
| allowed to look at fundamental changes in powers or whatnot, this coming through, it's like. | 02:38:19 | |
| Maybe we should, maybe we should look at that. And I'm, I'm saying not changing the members, but of like when is the time? Is it | 02:38:28 | |
| in December at the end of election or is it when they are newly seated? So that the vote of this body, you know what I mean, | 02:38:34 | |
| 'cause it's like I'm going to be voting somebody at the end of my term in four years for a Planning Commission member of somebody | 02:38:40 | |
| that I got voted out on, right. And so it's like we just want to make sure that our code is up to date with the fundamental | 02:38:46 | |
| changes that the state brought. So. | 02:38:51 | |
| Maybe the dates, if that's in our code of like when that happens so that I can go to my constituencies and say this is the | 02:38:58 | |
| craziest thing, just got elected, but I can't do a confirmation on one of those individuals and say, hey, when you're interpreting | 02:39:04 | |
| from my legislative side. | 02:39:10 | |
| This is the intent, but it does, but because of the thing it makes, it is upon our our body to make sure it is very watertight so | 02:39:18 | |
| that the intent is like this is like you need to interpret it this way. But again, that's what the Supreme Court there is | 02:39:25 | |
| interpretation of law and ordinances is such a massive part and that interpretation is in the Planning Commission. And so, so I | 02:39:33 | |
| would say the question on the table for the council is do you want the planning chair on the DRC? | 02:39:40 | |
| Then we just to. | 02:40:26 | |
| Let's kind of reiterate, we had the request to change Orem Fire Marshall to Fire Marshall. So in the motion if you want that make | 02:40:28 | |
| that a condition and then the other is right now it's a two year for the final plat to be recorded from the approval date. You | 02:40:35 | |
| could you could make that a one year with two six month extensions. We actually like that because that would require the applicant | 02:40:42 | |
| to have to submit, submit for sometimes we do have times where there's multiple property owners, it takes forever to get | 02:40:49 | |
| signatures. | 02:40:56 | |
| And so to at least have the extension or you can keep it as two years and so you know staff is fine with either either way. | 02:41:03 | |
| And to clarify, that one specifically was on the preliminary, that would be on the final plot. This is the second motion. That's | 02:41:10 | |
| right, 202402 And then the fire Marshall, I believe would be on the 3rd. And you could even put Vineyards fire Marshall because | 02:41:17 | |
| that keeps it in contractor if it seems just one day and it pencils. | 02:41:24 | |
| Yeah, exactly. | 02:41:34 | |
| So I just sorry, you're good. | 02:41:38 | |
| Well, we can have more discretion. If somebody disagrees with you, can they can make an alternate discussion or an alternate | 02:41:43 | |
| motion and we'll have to do these one by one. | 02:41:47 | |
| So I moved to adopt Ordinance 2024-01, Preliminary Subdivision Applications of presented. | 02:41:52 | |
| Note with the note as presented. Yep, that that one. | 02:42:00 | |
| 2nd. | 02:42:05 | |
| OK, we have a motion by Marty, a second by Amber. Is there any discussion, a point for clarification says this. Putting the | 02:42:07 | |
| residential and the multi use all as the same ordinance? Yes, this would be the unified process. | 02:42:14 | |
| MMM MMM MMM MMM. | 02:42:23 | |
| So I would like to add one of the reasons why, because this has been a, this has been something that I've thought about a lot too. | 02:42:27 | |
| The one reason that's kind of led me to support the staff and their requests in combining everything together. | 02:42:34 | |
| It's really frustrating when we can't change anything and they're putting something in front of us and asking us to go in more of | 02:42:44 | |
| a formality and then if we were, who knows, is on the council and we have, you know, a rogue action where it's denied. I just feel | 02:42:52 | |
| like we're increasing risk for the city and that's why I feel comfortable leaving it in the hands of our staff. | 02:43:00 | |
| And I feel that, but what satisfies me as well, because my main concern as before is I want to make sure that I'm seeing these so | 02:43:11 | |
| that I can make changes in the future. So I don't feel like it's that big of a change outside of just decreasing the liability. | 02:43:20 | |
| Yeah, I agree. I just think that on if separating him it would allow for, on the multi use, it would allow for me and Sarah to | 02:43:30 | |
| have the interpretation of the law cuz we know we are ourselves know what we interpret it to be or what the legislative intent | 02:43:38 | |
| was. So if we, you know, I would obviously put a motion to separate it. | 02:43:45 | |
| So that and then #2 and I hear your point, but I want to hear the anger from the citizens. If they're not, I want to face it so | 02:43:54 | |
| that it helps me understand that I need to change the legislative side. | 02:44:01 | |
| And listen to him because you're right, we can't. We can't, we can't change it. And you have to follow that ordinance. | 02:44:08 | |
| But going through that motion me, I was elected to do that and to to affect that change because, you know, we've had some | 02:44:15 | |
| controversial projects and it's like that helped me to move the legislative side more, I guess. | 02:44:22 | |
| Instead of sending that route to somebody else, for me personally, I feel like we will hear the residents as it's a public meeting | 02:44:30 | |
| and then we'll be able to watch as they're hearing from subject matter experts. And because it's a reduction of staff time, it's a | 02:44:35 | |
| reduction of taxpayer dollars. So yeah. And I and I feel like it just puts a little bit more responsibility in our hands to make | 02:44:40 | |
| sure that we are informing the public. | 02:44:45 | |
| Like when I go through and watch Planning Commission, if I see something that's exciting, I'll share it with my neighborhood or | 02:44:51 | |
| see something that's concerning, I'll share it with my neighborhood and invite them to attend and, and say the things on council. | 02:44:57 | |
| And so I think that the best thing that we can do to make sure that we are hearing from our community is within our, like within | 02:45:03 | |
| our information. We're putting it out there for them. | 02:45:09 | |
| Because I mean, it's still publicly noticed, but I don't want it to be a situation where it's one of those things that kind of | 02:45:16 | |
| flies under the radar. Jamie, if we have a motion and do I see who votes for it? Or if there's a second motion, do I take that for | 02:45:23 | |
| first and then take the phone call? So you, you presently have a motion. | 02:45:30 | |
| It was unclear to me whether Council Member Holdaway was discussing well. | 02:45:38 | |
| Just in terms of procedure. | 02:45:45 | |
| I thought you were making a comment, not a substitute. Yes, I just was gonna direct him to make a counter if he wanted to. | 02:45:48 | |
| Substance aside, you can just discuss the item and express your wishes or ask for information, that kind of thing. You can make a | 02:45:58 | |
| substitute motion, in which case the mayor would call for. | 02:46:05 | |
| A vote on whether there's a second for the substitute motion, then you would hold a vote on that. | 02:46:14 | |
| Or you could request an amendment to the motion that Marty made. She can accept that as a friendly motion. If it's not a friendly | 02:46:20 | |
| motion, then it defaults to kind of the same process. | 02:46:25 | |
| And then go back to the. | 02:46:32 | |
| Prior, you'd have to have a second, so 'cause I have a second now if I get a counter and then I get a second, I take the vote, | 02:46:35 | |
| correct? And then if that fails, do I go back or does Marty have to restate hers? No, you would vote on the you'd vote on the | 02:46:42 | |
| substitute motion 1st and then you would go back to the original. Alright, alright. So can I make a friendly amendment or a | 02:46:49 | |
| counter? I could make a friendly. You can request a friendly amendment. You can request a friendly amendment. | 02:46:56 | |
| From my friend Marty. | 02:47:04 | |
| To umm. | 02:47:05 | |
| Yeah, to separate them so that we could on the multi use and the others face those but push along the requiredment from the state. | 02:47:08 | |
| That's what I would want. | 02:47:22 | |
| And Jake, to clarify, it would be all the other applications. | 02:47:24 | |
| All the other applications so that we can. | 02:47:28 | |
| That's how I would want to, even though I I know it's it's the two process, but it's friendly. | 02:47:32 | |
| I I might have to make. | 02:47:41 | |
| I, I like friendly things. I think my one concern is another item that's on our agenda is we're trying to increase support and | 02:47:44 | |
| staff for the planning department. And so it's hard for me if they, they've really been, they've really been open, they've been | 02:47:52 | |
| really clear on what they want as a staff for this motion, but for this ordinance change. | 02:48:00 | |
| So they've been open to us, not going their way, but I think that they've been very clear that that's what they feel will help | 02:48:10 | |
| their department run. | 02:48:13 | |
| Most the best, the best. So I think you'll have to do a counter. I'm sorry. | 02:48:16 | |
| A counter motion. So a counter. So do it like change it up a little bit. | 02:48:24 | |
| We are good friends and now if you're not happy with I bought a jalapeno bed from you all the time. OK, substitute motion and then | 02:48:31 | |
| see whether there's a second on the substitute. | 02:48:38 | |
| No, I, I, I think, I think the only other thing that is an issue for me is the 50% which I can't change because that's the | 02:48:50 | |
| statement. No, no, no, but we can change the 50% on all the other multi use. We can increase that percentage on, on the other | 02:48:57 | |
| plans, right. All the other applications on all the other applications, correct. You have to just not unresidential for, for just | 02:49:03 | |
| residential. Would you like that as a friendly amendment? | 02:49:10 | |
| Friendly amendment sent over. What do you think? | 02:49:16 | |
| I'm I'm comfortable with that. If staff doesn't have a complaint, I know that it does change the process a little bit. But if, if, | 02:49:21 | |
| if I could, if I could just add and you guys are welcome to make any decision. We won't be offended. But the the 50% for | 02:49:29 | |
| preliminary plat we and we've we've worked with our engineering department. We feel that that provides a substantial amount of | 02:49:36 | |
| information doesn't civil plan. So that's where you're getting like the layout of the utilities, your understanding of the grades. | 02:49:43 | |
| There's a technical review process that happens after the preliminary plaque that gets approved and that that's where they would | 02:50:25 | |
| then go into more in depth engineering drawings. | 02:50:31 | |
| But you guys are welcome. Sarah, did you have any comments on that? | 02:50:38 | |
| No, I'm sorry. No, I'm listening and learning. OK, so you feel you now. I just wanted that point of clarity that what you were | 02:50:42 | |
| requesting is not part of is not necessary for these requirements. It comes at a later time. You guys understand each other is | 02:50:48 | |
| sufficient. Yes, we feel like. | 02:50:54 | |
| Just to add to what Morgan said, so the preliminary plat pretty much just shows the layout of the land and the divisions, the | 02:51:03 | |
| number of parcels that you intend to. | 02:51:07 | |
| I'll have the land subdivided into, so you don't need so much information in terms of detail to show that you're going to do this | 02:51:13 | |
| this way or not. You just want to share your intention to the city and how you intend to probably even face it when it comes to | 02:51:20 | |
| its development. That's why we have the final plot, which goes into picking sections of the preliminary that was approved and that | 02:51:27 | |
| has all those things delved more into detail. | 02:51:35 | |
| Think did you still want that as a point of clarity, knowing that they do those requirements later and that they need the | 02:51:43 | |
| requirements of the 75%? Are you still asking for the friendly amendment? | 02:51:48 | |
| I think if Marty doesn't feel like it's needed, you know, it's okay. Seems like the staff clarified that they don't need it. OK, | 02:51:54 | |
| all right. Did you want to make a counter or do you feel comfortable with her motion? | 02:52:01 | |
| I don't feel comfortable, but you don't get everything in life, you know, you don't want to make a counter because you feel OK to | 02:52:09 | |
| vote in the direction you want to. Yeah, I think I know enough to vote the way in which I would. So we have a first time already. | 02:52:16 | |
| We have a second by Amber. I'm going to do this by roll call. Sarah. Marty. Aye, aye, Amber. Hi, Jake. All right, that brings us | 02:52:23 | |
| to the end of our discussion, and I'm going to adjourn. Hey, we will have. | 02:52:30 | |
| Sorry, everybody, I got your hopes up. We're still here for dinner. I'm going to make the next motion. I move to adopt Ordinance | 02:52:41 | |
| 2024-02 final subdivision applications with two amendments. Instead of being a stipulation, instead of saying vineyards, instead | 02:52:48 | |
| of saying Orem Fire Marshall, having it say vineyards Fire Marshall, that that would actually be for the the next one. I'm sorry | 02:52:54 | |
| about that. | 02:53:01 | |
| The the amendment should you choose this is the one year I want to do that the one year with two six month extensions. We we feel | 02:53:08 | |
| like that that would help us. Yeah no, I wanna do that one. I I also believe that that's important. So all right with one can I | 02:53:14 | |
| just say as Morgan said stated. | 02:53:20 | |
| With, with the stipulation of the one year and the six months, the two six months do it. No, you go for it. You're the one. No, | 02:53:27 | |
| you, you have it in front of you. I, I just wanted to state it clearly. So I'm happy I moved to adopt Ordinance 2024-02 final | 02:53:33 | |
| subdivision applications with one year. | 02:53:39 | |
| Well, one year and two six months. | 02:53:46 | |
| So that works. | 02:53:52 | |
| As I said, there's a final flat learning actually just below the final cut be recorded at Utah County within one year with the | 02:53:54 | |
| option for an applicant to petition the DRC for a six for two for two six month extensions the applicant may receive with six | 02:54:00 | |
| months. | 02:54:06 | |
| Don't correct me on this one. I thought it was two, six months. It is. Oh, but. But you're reading it a different way. OK. A six | 02:54:15 | |
| month extension. The applicant may receive up to two extensions. All right, Does anybody need me to re clarify that? I feel like | 02:54:23 | |
| everybody understands. I wanna read it. All right. Second. So we have a first by Marty, a second by Amber. Any discussion? If not, | 02:54:30 | |
| I'm gonna go ahead and call A roll call vote. Jay. Amber. Hi. Yay, Marty. Sarah. Yay. All right, we need one more. | 02:54:38 | |
| Someone else wanted to take let's go for it, let's go for it. I moved to adopt. She got this. | 02:54:47 | |
| Ordinance 2024, Dash 03 Development Review Committee, Accessory dwelling unit Parking and landscaping bonds. | 02:54:53 | |
| With the condition that the instead of saying arms fire Marshall, it'll say vineyards fire Marshall and and one it will say fire | 02:55:01 | |
| Marshall period, Not a city name. For the time being, it is the Orem Fire Marshall who acts as ours. We don't have one yet. OK, So | 02:55:07 | |
| just fire Marshall, not OK. | 02:55:14 | |
| OK, we have our first time already on the table. | 02:55:22 | |
| If that was for the other one and then we have a second by second Amber, any discussion? | 02:55:26 | |
| OK. We're going to go ahead and do a roll call. Sarah, can I do a clarification real quick? Sure. This is state law, right? | 02:55:34 | |
| This is one for the parking, yes. Can I vote just so they know how mad I am or does it send them a thing? No, you would not be in | 02:55:42 | |
| the cities I represent. You would not be the first council member to note on the record how upset they are about being forced to | 02:55:47 | |
| do. | 02:55:52 | |
| I didn't know if his administrative. | 02:55:59 | |
| No, no, I want to notice better record. I'm angry. Yeah, so does that, but you still have to have a three to one, three to two | 02:56:02 | |
| vote, right? So I I spoke out first. You're in a weird spot. What often council members will do is say that they are voting yes, | 02:56:07 | |
| but with reservations. And then they'll state those reservations on the record. It would seem that the whole council has | 02:56:13 | |
| reservations. We'll state that for the record. | 02:56:19 | |
| You have to vote yes and put it in place or else the city incurs penalties, right? And you don't want that. | 02:56:28 | |
| OK. Especially with how much we've talked about the importance of city wise management and the need for the additional parking. | 02:56:34 | |
| All right. | 02:56:37 | |
| We're voting. Sorry, Sarah Martin. | 02:56:43 | |
| No, OK. No. All right, that brings us to the close of our meeting. I am adjourning our meeting. Thank you. Thanks for coming. | 02:56:48 | |
| Thanks for letting me be the no. | 02:56:53 |
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| I. | 00:00:17 | |
| All right. | 00:00:41 | |
| It is January 24th, 2024 and the time is 6:00 PM and I'm going to go ahead and start our Vineyard City Council meeting. We will | 00:00:43 | |
| start with an invocation and the Pledge of Allegiance by Council Member Cameron. | 00:00:49 | |
| Our dear Father, and we come before thee at the beginning of this. | 00:01:08 | |
| With us to guide us. | 00:01:13 | |
| Help us to be wise to you. | 00:01:17 | |
| The things that we need to know and make the best decisions for the people that we serve. | 00:01:20 | |
| We pray for Thy guidance and inspiration and direction and all that we do and to keep. | 00:01:25 | |
| Righteousness at the forefront of our decision. | 00:01:34 | |
| And the freedoms of their people and the freedoms of our country. | 00:01:37 | |
| We love you and honor everything for this season and safer. Let me choose. | 00:01:40 | |
| All right. | 00:01:46 | |
| Of the United States of America and see the Republic for which it stands, one nation under. | 00:01:51 | |
| This liberty and justice for all. | 00:02:02 | |
| All right. We're going to go ahead and begin our work session. We have a little operational switch. 8.1 is our TSD presentation | 00:02:07 | |
| and this is Rich Mickelson that's going to be offering this presentation. We are going to go ahead and switch that to the | 00:02:14 | |
| beginning so that he can make his way home earlier than later. So come on up. | 00:02:22 | |
| Mayor, can I make a quick note on the record while he comes up? My law firm represents a number of public entities and represents | 00:02:31 | |
| both the city and TSD. I do the work for the city. One of my law partners does the work primarily for TSD. We have not to date | 00:02:38 | |
| ever had an issue that conflicts, but if an issue did conflict, we would bring it forward first. But I just wanted to make that | 00:02:44 | |
| known where we have new council members that may not be aware of that. | 00:02:51 | |
| OK. I just, I just really quickly wanted to introduce Rich. Rich Mickelson is the district manager for Timpanoga Special Service | 00:03:00 | |
| District. It is our wastewater treatment facility that services 11 different cities here in the 10 different cities here in the | 00:03:08 | |
| county. Rich manages the overall operations of all services at TSSD. He also is the procurement officer, the budget officer, the | 00:03:15 | |
| personnel and the personnel director, and he's been with TSSD since 2018. | 00:03:23 | |
| So today he's going to talk a little bit about the rate increase that TSSD has put before, not just Vineyard, but across the | 00:03:31 | |
| district. | 00:03:36 | |
| Thank you, Eric. So I have to introduce myself. Thank you guys. Appreciate it. So I've presented a video, I've had your staff. | 00:03:43 | |
| They're trying to get that ready and I think it's ready to go. We'll watch that and then I'll answer questions afterwards. | 00:03:52 | |
| I'm sorry dramatically lowers carbon footprint or TSD secures grant millions but since it's what you're paying for. | 00:04:06 | |
| I'll pause for a second. Sound like. | 00:04:20 | |
| Now there's no volume. | 00:04:22 | |
| It's up all the way too, sorry. | 00:04:28 | |
| I'll start it over. Give me a second. | 00:04:31 | |
| Resources protects our environment. | 00:04:44 | |
| Leverages current plant assets and minimizes rate increases with population growth being an immediate driver. | 00:04:49 | |
| Sorry. | 00:04:59 | |
| 2020 master plan phase one improvements. | 00:05:01 | |
| If this were a news article, the headline might read TSSD dramatically lowers carbon footprint or TSD secures grants saving | 00:05:05 | |
| constituents millions. But since it's not, we are just calling it the 2020 Master Plan Phase one improvements. As mentioned in | 00:05:13 | |
| previous videos, our objectives for plant improvements were heavily influenced by stakeholder input from the communities and our | 00:05:20 | |
| regulatory environment, which is a moving target. Our current plan checks a lot of boxes. | 00:05:28 | |
| Enhances livability for our growing community, provides beneficial resources, protects our environment and Utah Lake, leverages | 00:05:37 | |
| current plant assets and minimizes user rate increases. With population growth being an immediate driver. TSSD has begun the | 00:05:44 | |
| initial detailed planning and engineering for the Master plan Phase one improvements. The time frame for the design, construction | 00:05:52 | |
| and startup is expected to span from 2022 to 2029. | 00:06:00 | |
| In parallel with the design, TSSD is actively investigating funding alternatives, which will include a mix of bonding and | 00:06:08 | |
| potential state or federal grants or incentive payments. Any bonding would be paid back through impact fee revenues, which are | 00:06:17 | |
| charged one time to new connections, and user rates, which are charged to all users, typically on a monthly basis. TSSD is | 00:06:25 | |
| regularly updating impact fees charged to new users as allowed by state law. Total phase one projected costs are $522 million. | 00:06:34 | |
| The total value of grants and incentive payments we have already secured or are actively pursuing is over $86 million. This | 00:06:44 | |
| funding is coming from ARPA, Utah County, Utah Division of Water Quality, the Federal Bureau of Reclamation, as well as funds | 00:06:52 | |
| designated by the Inflation Reduction Act Securing these grants will generate a tremendous savings to our users. TSSD is | 00:07:00 | |
| implementing the phase one improvements in a series of construction bid packages. | 00:07:09 | |
| And using local construction companies as well as local labor as much as possible. Here's a summary of what's included in those | 00:07:17 | |
| packages. Construction package A The dryer. | 00:07:23 | |
| The current biosolids disposal system is an odor source. TSD will construct an advanced thermal belt drying facility to capture | 00:07:30 | |
| the odors and remove water from biosolids, generating a nutrient rich product that meets EPA standards for soil use, reduces truck | 00:07:37 | |
| traffic and landfill waste, and enables local farmers to decrease their reliance on synthetic fertilizers. Implementing this | 00:07:45 | |
| process will reduce our carbon footprint. | 00:07:52 | |
| Backup options include continued hauling to landfills and in vessel composting, which is done in a concrete structure enclosed | 00:08:00 | |
| inside a metal building. This structure inside a structure is highly effective at capturing foul composting odors and is another | 00:08:05 | |
| sustainable option. | 00:08:11 | |
| Construction package B Water reclamation. | 00:08:18 | |
| The master plan identified a need for TSSD to develop the southern portion of the current site. The South treatment facilities | 00:08:23 | |
| will commence with Package B and will further improve the district's discharge to Utah Lake and provide the ability to reclaim the | 00:08:29 | |
| water as a Utah Division of Water Quality Type 1 recycled water source. Type 1 recycled water can be used for a variety of non | 00:08:36 | |
| drinking applications including industrial cooling and irrigation where the potential for public contact is high, such as parks | 00:08:42 | |
| and residences. | 00:08:49 | |
| Package B facilities include a secondary pump station, chemical building, final filter building, UV disinfection facility, and | 00:08:56 | |
| outfall secondary pump station. This 96,000,000 gallon per day total capacity pump station lifts secondary treated water to the | 00:09:05 | |
| final filter building. This facility houses chemical flash mixing, future flocculation, sedimentation basins, and filtration. | 00:09:15 | |
| The pump station has eight vertical turbine pumps, each with 12 million gallons per day pumping capacity. Chemical building | 00:09:25 | |
| Dissolved phosphorus that cannot be easily settled out of the existing system can be changed to a particular form by adding | 00:09:32 | |
| chemicals. These chemicals, known as coagulants, bind with the dissolved phosphorus to form particulates that can then be | 00:09:38 | |
| filtered. This process is known as chemical phosphorus removal and is critical to meeting low phosphorus discharge concentration | 00:09:45 | |
| into Utah Lake. | 00:09:51 | |
| The chemical building houses the coagulant and storage tanks before being pumped into the liquid process. Utah County and state | 00:09:59 | |
| funding has been secured from federal ARPA grants to pay $8 million towards this project. Final filter Building The final filter | 00:10:05 | |
| building's purpose is to filter out particulate phosphorus, suspended solids, and other debris. The final filtration has many | 00:10:12 | |
| benefits and produces a much higher quality water that reduces carbon and phosphorus loading to Utah Lake, thus helping us protect | 00:10:19 | |
| Utah Lake. | 00:10:26 | |
| Filtration also produces reuse water that can be used for secondary irrigation, wetlands creation or enhancement of other | 00:10:34 | |
| potential recycled water demands and can be a drought resistant water source for our community. To make this project happen, | 00:10:41 | |
| Federal Bureau of Reclamation grants are being pursued for funding UV Disinfection Facility. | 00:10:49 | |
| Filtered water is disinfected using UV light prior to final release. The new UV disinfection facility has 520,000,000 gallon per | 00:10:57 | |
| day open concrete channels where UV light is passed through the water to provide disinfection treatment Outfall To meet the future | 00:11:04 | |
| capacity of the wastewater treatment plant, the new outfall is designed to discharge final cleaned water to the newly constructed | 00:11:11 | |
| wetlands and Utah Lake. This outfall incorporates a constant head box with oxygen inducing cascading steps before flowing out to | 00:11:18 | |
| Utah Lake. | 00:11:26 | |
| Construction package C Sustainable renewable natural gas. | 00:11:34 | |
| Package C calls for new facilities that can convert the organic waste to sustainable renewable natural gas, or RNG. | 00:11:39 | |
| The conversion takes place through primary treatment, straining and thickening, and anaerobic digestion. Primary Treatment. The | 00:11:48 | |
| primary treatment facilities will divert the organic material out of the main waste stream for processing. This bolt on process | 00:11:55 | |
| increases the plant capacity by over 30%, thereby leveraging the current plant assets. The primary treatment facilities are a | 00:12:01 | |
| potential odor source and for that reason will be entirely enclosed. Unpleasant odors are treated and removed using a best in | 00:12:08 | |
| class air scrubbing process. | 00:12:15 | |
| Straining and thickening This step further separates the organic waste by straining and screening plastic and inorganic solids and | 00:12:23 | |
| removing water. | 00:12:27 | |
| Anaerobic digestion. | 00:12:32 | |
| These are tightly sealed and highly efficient egg shaped structures. | 00:12:34 | |
| Several IRA grant programs are being pursued to provide as much as 40% of capital costs. Organic waste is broken down to bio gas | 00:12:39 | |
| in these egg shaped structures through a process called anaerobic digestion, reducing the biosolids by as much as 50%. Again, this | 00:12:47 | |
| is bolting on a system to leverage the current plant assets. This too requires a best in class air scrubbing process. The bio gas | 00:12:54 | |
| has a high concentration of methane. | 00:13:02 | |
| Carbon dioxide and moisture, the methane can be extracted and becomes a sustainable, renewable natural gas. RNG is essentially | 00:13:10 | |
| scrubbed methane gas that can be sold back to the natural gas grid, often at a green gas premium, to generate income for the | 00:13:19 | |
| District. That income is part of the District's overall financial planning to help minimize future user rate increases. | 00:13:27 | |
| RNG production is also a key factor in lowering TSSB's carbon footprint and in creating a significant revenue stream. | 00:13:37 | |
| TSSD is going green in more ways than one. | 00:13:45 | |
| Construction package D engineered wetlands and trail system. | 00:13:50 | |
| In order to keep up with growth, TSSD is expanding the facilities and footprint of the plant. Some of the expansion will be into | 00:13:55 | |
| unused and largely inaccessible property bordering the lake that is officially designated as wetlands. The land to the east of the | 00:14:02 | |
| plant was historically dry desert land. This expansion gives us an opportunity to create an engineered wetland and trail system | 00:14:10 | |
| that connects the American Fork Boat Harbor with the Linden Marina. We want to enrich this area with a diverse vegetation that | 00:14:17 | |
| supports a variety of plant life. | 00:14:24 | |
| And supports clean water and diverse wildlife. The trail system will meet Utah County's trail structure requirements and make the | 00:14:31 | |
| area more accessible for our community to enjoy nature, as has been done successfully elsewhere in the state. | 00:14:39 | |
| To ensure that we develop the property properly, we have been meeting with the Army Corps of Engineers and other regulators for | 00:14:47 | |
| about a year and a half now. | 00:14:51 | |
| Additionally, the TSSD Board of Directors previously funded a NEPA study, the results of which will help guide our efforts. We | 00:14:56 | |
| will continue to coordinate with all appropriate regulators and comply with all regulations as we expand our capabilities to meet | 00:15:04 | |
| the needs of our constituent cities. It is a challenging project to expand facilities to clean water, continue the trail around | 00:15:12 | |
| Utah Lake, provide access to open space, and enrich wildlife habitat and observation in the heart of a growing Utah County. | 00:15:21 | |
| These projects help TSD keep pace for the future and achieve our mission to clean water for a thriving Utah County. | 00:15:30 | |
| Thank you for enduring that video. | 00:15:40 | |
| I think it answers what we're installing and why and how we are going about doing those. | 00:15:44 | |
| As you know, the TSSB board approved. | 00:15:52 | |
| 40% Sweat took effect January 1 of this year. And with that said, you have questions for me? | 00:15:57 | |
| I, I didn't have a question. I was reading through your November report and I saw that you guys did the 40% increase in the number | 00:16:06 | |
| one alternative, but then you didn't do the 15% after that or the 3%. Is this based on assessments that you'll do on construction | 00:16:13 | |
| in the future or additional cost with grants? | 00:16:20 | |
| The study was determined using science outlay to keep our ratios. | 00:16:29 | |
| At the rate to maintain our AA plus bond rating and the board knows the. | 00:16:37 | |
| Details of our of our budget and they want to make sure that they're keeping a handle on it and they want to do those increases or | 00:16:46 | |
| yearly so that if they're needed then they'll increase them. If they're not, then they want to maintain that their control over | 00:16:53 | |
| how we're doing those. They don't just want to automatically initiate those. So when was the last time you guys had a budget | 00:17:00 | |
| increase before this? May 14th, so 10 years ago. | 00:17:07 | |
| As you go and you have the opportunity to get grants, does that release the fees in the future? Can you reduce them down and or | 00:17:16 | |
| how are the bond obligations Currently this year we are starting package AB and C and those are. | 00:17:25 | |
| Quite significant as we go out for bonding, it's anticipated we're going to be need about $380 million to start our projects. We | 00:17:36 | |
| don't want to. | 00:17:40 | |
| Go out for the project and not have and then run out of money. So we're going out to fund the projects before we start those and | 00:17:45 | |
| so we're going to go get that money now and have those. And so the grants is they work their way in and we put that in as part of | 00:17:53 | |
| the package to have the funding to do our dollar amounts. That's partly why the board wants to not do the automatic increases. | 00:18:00 | |
| They want to see how those grant funds are. | 00:18:07 | |
| In. | 00:18:16 | |
| Collected and awarded. And then as we pay for the projects, for example, the Bureau of Reclamations, we have to time our project | 00:18:17 | |
| appropriately. We have to get that awarded before we start one shovel into the ground. And if we put one shovel in the ground, | 00:18:24 | |
| then and then then we want to get the funding, then we lose that opportunity for funding. And so that's that we have to do these | 00:18:32 | |
| things in order. And so that's where the board wants to keep a handle on that, make sure they're checking on me, not just give me | 00:18:39 | |
| a blank check and. | 00:18:46 | |
| How we can that's why they slowed it down. I see with your revenues efficiency model that you guys put in, I noticed there wasn't | 00:18:54 | |
| a calculation on different types of housing. Have you guys researched through this process on actual cost for different Erus | 00:19:02 | |
| according to single families additional AD us or if you're going to the lower tier like multifamily housing. So our original | 00:19:10 | |
| capital facility plan back in 2022 addressed. | 00:19:18 | |
| The ERU and. | 00:19:26 | |
| And what we did is we went out to the different member cities and asked them what their build outs were and how they were showing | 00:19:30 | |
| that progression. And so that we take the district as a whole that ranges from high density to single family homes. And those were | 00:19:36 | |
| the inputs that were put in two years ago. | 00:19:43 | |
| Things have changed a lot in the last two years, but that he are you for each unit on an average for the district is 3.4 so. | 00:19:50 | |
| So they can range down to smaller units to more complex units and that's the average for the district as a whole. And so we've | 00:20:01 | |
| taken the engineering reports as well as our impact fee attorney to make sure that we've done it appropriately by law and by | 00:20:10 | |
| engineering and measuring those two together. So we're starting another impact fee study starting this year. | 00:20:20 | |
| So those types of things, as you submit those in from the engineer request, those can be. | 00:20:31 | |
| Incorporated. Incorporated. Yeah, When I was reading through, it did seem defensible by law. I just was wondering if with all of | 00:20:40 | |
| the different housing bills that are coming from the state and the affordability and any credits that we can get working as a | 00:20:45 | |
| city, just making sure actual costs are coming to different housing is really important to us. So that might be something that we | 00:20:50 | |
| look at in the future in our discussions just as we're having these legislative discussions. So I appreciate you being open to | 00:20:55 | |
| that. | 00:21:01 | |
| OK. More questions from the council. Eric, did you have something? I just wanted to mention that because of the way that the fee | 00:21:07 | |
| structure is is coming in, expect an upcoming meeting, we're going to work with our budget director and come up with some | 00:21:14 | |
| equitable models for distributing that increase across the city. | 00:21:22 | |
| So. | 00:21:32 | |
| Help me understand. So the fee that goes up goes straight to us and then we need to adjust to compensate for the increase, | 00:21:34 | |
| correct? OK. And so then we'll be discussing how that would affect our residents and what we can supplement that, just like what | 00:21:39 | |
| you said, OK. | 00:21:43 | |
| And a typical 40% increase, what are we talking like per unit? Are we talking like $10? We went from 1860 to $25.00. So it's about | 00:21:51 | |
| $7.00 a month. | 00:21:58 | |
| Per 6000 gallons. So if you look at it we, we charge per 1000 gallons. So if you're, if you do a similar charge, it comes out to | 00:22:05 | |
| whatever like about $3. | 00:22:13 | |
| Just over $3 per set, thousand per 1000 gallons. And if you're charging per meter and that unit uses 1000 or 5000 or 3000 and it's | 00:22:21 | |
| I don't know how you're billing your people. | 00:22:29 | |
| So that's how that would translate is about a $7.00 increase. I once had those numbers memorized, but it's translated for how much | 00:22:39 | |
| you use. That's correct. | 00:22:45 | |
| 1000 gallons. | 00:22:51 | |
| OK. Any other questions from the Council? | 00:22:54 | |
| Any other comments? OK, we appreciate this. Thank you so much. | 00:22:58 | |
| Yes. | 00:23:03 | |
| And we can reach out if you want a tour. I presented at the high last night and their City Council wants to come take a tour. | 00:23:04 | |
| You're welcome to come. Just coordinate that with me actually because I just it takes about an hour to go through quickly and an | 00:23:15 | |
| hour and a half to basically cover. And then if you have additional questions, but as a comfortable walk through to see what's | 00:23:21 | |
| there is about an hour and a half. | 00:23:28 | |
| We'll have Eric coordinate that with our council and so you guys can coordinate together and make sure that work boys be allowed | 00:23:34 | |
| to come with me. Absolutely so, and I also do. | 00:23:39 | |
| Young, you know, people, groups. | 00:23:47 | |
| For you know, sometimes I do it, it seems like 5:00 is the end date, but time for most people that I'm I'm open to providing those | 00:23:51 | |
| tours that may go till 6:00 or 6:30. So just reach out to me or my staff and then. | 00:24:00 | |
| Usually what they say is when can you do this and what night you want to stay late because that's usually what it comes to, right? | 00:24:10 | |
| So. | 00:24:13 | |
| They can usually work our youth council might be interested in as well. So and that, that's great. Thank you. | 00:24:17 | |
| That is correct. Generally, yes. | 00:24:26 | |
| Not everybody has a seat, but there's 13 board members and there's ten members, 1010 members, so the county has representation as | 00:24:31 | |
| well. | 00:24:36 | |
| So there's there's currently legislation pending that we're watching and we're not sure what will happen with it, but it will | 00:24:44 | |
| change the appointment as it relates to Vineyard to make change it where it's a direct appointment from the city where right now | 00:24:50 | |
| it's a little bit different. Yes, that is correct and we're. | 00:24:56 | |
| It's basically changing the form of government for from TSST. So currently the district was formed back in 1976 and they were a | 00:25:03 | |
| sub. We currently are still a subset of Utah County. So they're the ones that they're the ultimate administrative government body | 00:25:12 | |
| for this district. | 00:25:20 | |
| You're not a special district. I am a special service district. I'm not a special district. There is a difference between that. | 00:25:31 | |
| Yeah, it's funny. | 00:25:34 | |
| So the county has said we've grown up, take care of yourself and they want to kick us out. But we have to get all the cities to be | 00:25:39 | |
| voting and to approve this change. And we have one city that's wants the legislative change on the on the state level. So. | 00:25:49 | |
| OK. Any other questions? It doesn't look like it. Thank you so much. Yeah, thanks for being here with us. Drive safely. Have a | 00:26:00 | |
| good night. All right, that brings us to 2.1. And this is the technology element of the general plan. We're going to start out | 00:26:07 | |
| Council Member Rasmussen. We'll just give a preview and then Morgan will go ahead and talk to us about the changes that have the | 00:26:13 | |
| Planning Commission put forward. Yes, mid last year, Council Member Wells and I started working on privacy, looking into that and | 00:26:20 | |
| what the state's doing. | 00:26:27 | |
| And we had the Planning Commission review our general plan to see if they could make our technology section a little bit more | 00:26:35 | |
| accommodating for what we want to implement. So Planning Commissioner Bramwell worked with Morgan Grammar, Community Development | 00:26:41 | |
| Director and our city attorney to come up with some good language that we can review and then build upon. | 00:26:47 | |
| OK, go for it, Morgan. | 00:26:55 | |
| Oh, and I'll just add to that. What's been really fun about this is that we start the general processes that we start by changing | 00:26:59 | |
| something in the general plan. So the vision of privacy, we've been building on this for a few years. And then our council, people | 00:27:06 | |
| like Emphasize, really kicked it off by having some different audits come in and have our privacy reviewed and meeting with a lot | 00:27:13 | |
| of different experts and cyber security. And so they brought it to the council and we all approved it and now here we are. | 00:27:20 | |
| At this next phase, and this is a work session where we're just kind of talking about some of the things. So Council, as you start | 00:27:28 | |
| to look at this, really picturing your mind, what you want to see with this for the conversation coming up in the future. | 00:27:34 | |
| Great. Thank you, Mayor, Members of the Council. | 00:27:43 | |
| That actually works better. Thank you. | 00:27:47 | |
| That's OK. So, yeah, thank you very much back in. | 00:27:53 | |
| Last year, so June of last year, the City Council directed the Planning Commission to initiate a general plan amendment to the | 00:27:57 | |
| technology element of the general plan. And that would be specifically goal two. And the idea was to provide some guiding language | 00:28:05 | |
| as we implement technology, as we work with contractors that could have access to data or as even if we collect data that we would | 00:28:12 | |
| have some guiding principles. | 00:28:19 | |
| To ensure that we have privacy at the forefront of those of those decisions. And so the, the, the information that has been | 00:28:27 | |
| underlined, that's the additional information. The Planning Commission did appoint Chris Bramwell. So we worked with him and | 00:28:34 | |
| Councilwoman Rasmussen and I met, met several times and we provided just some good language that we all felt would kind of help | 00:28:42 | |
| guide us as, as we move kind of down down this, this route. I know that the state itself too is also working on a policy for | 00:28:49 | |
| privacy. | 00:28:56 | |
| So we wanted to ensure that we were kind of ahead of that. And what this does also is this, if there wants to be a more robust | 00:29:04 | |
| policy in the future that this would provide just some general framework. So just to point out a few of the things and I'll read | 00:29:10 | |
| some of this will be quick. So go to continue to utilize and adopt advanced technology to enhance these services and improve | 00:29:16 | |
| communication and public access to all services, planning and decision making while prioritizing and safeguarding of citizens | 00:29:22 | |
| personal information. | 00:29:28 | |
| Advancements thereby fostering the public trust and confidence 5 ensure that all current and future city contracts include | 00:30:06 | |
| measures that protect sensitive data and dispose of it properly. That was a really important one. So you know, even with parking, | 00:30:12 | |
| we saw that with the force discussion, there was an interest from the developer themselves to add a parking structure. And then as | 00:30:18 | |
| part of that they said that they that they have technology that that would that would look at license plates. So if people will | 00:30:24 | |
| park in there illegally. | 00:30:30 | |
| One thing the Planning Commission required is that in the development agreement was that that information be disposed of. And so | 00:30:37 | |
| we don't, we don't want even contractors and if we can through a development agreement, they are private, but having even those | 00:30:42 | |
| private contractors work at the private developer, dispose of people's information. | 00:30:48 | |
| And then six update forms on which personal information is collected to include a notice of purpose and use of the information and | 00:30:54 | |
| ensure use of information is limited to those purposes and uses. So yeah, tonight it's just on for a work session. I'd like to get | 00:31:01 | |
| any comments for you if there's anything additional you want added, deleted. | 00:31:07 | |
| You know, open for discussion. | 00:31:15 | |
| Any questions from the Council? | 00:31:17 | |
| Currently. | 00:31:19 | |
| I don't want to jump in first. | 00:31:21 | |
| Things that we wanted to have in there, but this would provide kind of that general guidance that when we have those conversations | 00:31:59 | |
| that we need to make sure if we do collect data that is disposed of, it's not shared with people who don't need it and then that | 00:32:04 | |
| we collect basically. | 00:32:09 | |
| I guess the least amount of information that we need, we don't need to know. There's no security number. Yeah. And that's a good | 00:32:14 | |
| question. That's a really good question because the the context of what you're talking about is that there's CCN Rs required that | 00:32:21 | |
| they went and got a ton of information that went into privacy. And then they made a contract with us where we just said, hey, we | 00:32:27 | |
| need you to enforce your CCNRS. And the CCN Rs actually was kind of a burden to privacy with what they came up with. | 00:32:34 | |
| Even if they agreed to it when they signed the contract. But that's exactly what this would do is to say make sure that everything | 00:32:41 | |
| we do, even though other people are willing to sign contracts that give away that privacy, is that we want to reduce it down to | 00:32:46 | |
| the base amount of information that we need. | 00:32:52 | |
| In order to process whatever it is, then there's no sharing in any of the logging or the deriving processes that happen within our | 00:32:58 | |
| different contracts. | 00:33:02 | |
| And talking about as Vineyard branding, something that says when we are working with an outside contract, like somebody doing | 00:33:41 | |
| something at a garage and saying, hey, this is where you park or technology is coming in. We say how do we provide something that | 00:33:47 | |
| lets residents know, hey, we are taking care of your privacy and making sure that that's always insured no matter what we're | 00:33:53 | |
| building or what we're doing. And that's the excitement of this plan. | 00:34:00 | |
| Any other questions, comments? Yeah, No, I just appreciate it's just a general overview of goals and guidelines. And then this | 00:34:08 | |
| would be disseminated to the department heads and then they would put forth their new plan and get granular on specific. But this | 00:34:14 | |
| is like telling them to go through and do this. Yeah. And this is, and this provides us at least something right now. One thing | 00:34:20 | |
| that it was kind of fun. It was really fun to work with Christopher Bramo. He's, I would say, like the state expert. He's the | 00:34:26 | |
| privacy officer of the state. | 00:34:32 | |
| I'm, you know, assuming there's going to be more Yeah, the state bill is really following along with what we're doing right now | 00:35:11 | |
| and there might be some verification steps that they add in what's neat about the process that Amber's been going through and | 00:35:16 | |
| Amber jump in anytime but. | 00:35:20 | |
| I'll just say that there, this is the process, like you said, Jake, that allows for implementation. And then Amber's been working | 00:35:27 | |
| with people where they're going to be bringing forward we've got like 2020 ordinances or I don't know how many. | 00:35:34 | |
| Thanks for doing that, Amber, it's awesome. | 00:36:13 | |
| Hey, thanks Morgan and Chris, everyone. | 00:36:18 | |
| Thank you. Awesome. Any other questions? | 00:36:22 | |
| If not, we'll go ahead and move on to 2.2. | 00:36:25 | |
| This is our scholarship program for Parks and Recreation sports programs. | 00:36:31 | |
| Hello, my name is Aaron Kohler. I'm one of the recreation coordinators here. I've been here since August. | 00:36:51 | |
| This will load up. So as mentioned, this is for the scholarship program that we have been working on in the recreation department. | 00:36:57 | |
| Umm, there we go. | 00:37:06 | |
| So I've kind of been heading that up. | 00:37:15 | |
| But essentially, on occasion, sometimes we have. | 00:37:17 | |
| Residents that come to us and say that they would like to participate in our programs, but due to financial barriers, they're not | 00:37:20 | |
| always able to. So to prevent these financial barriers from being a problem for our residents, specifically in our youth sports | 00:37:26 | |
| programs, we'd like to put a scholarship or financial assistance program in place to be able to allow these residents to be able | 00:37:33 | |
| to participate in our sports programs. | 00:37:39 | |
| And so essentially our goal is just like I said, in an effort to make sure that that can happen. We have something in place where | 00:37:46 | |
| when they do reach out that we're able to allow them to play in our programs. | 00:37:53 | |
| And so how we want to make that happen is essentially we've kind of had some ideas, but obviously this is like a work session. So | 00:38:01 | |
| potentially they could like all registrants that are already registering for our programs, donate $1.00 to the scholarship fund | 00:38:08 | |
| that would then be used for that. So ideally, like it would be an optional $1.00 fund if we're able to get enough registrants to | 00:38:16 | |
| participate in that. Currently, we have about 33000 youth registrants per year. | 00:38:24 | |
| And so if you like run the numbers there, that's like $3000 if every register and pay that dollar fee, which would allow 88 | 00:38:32 | |
| children at the most to be able to participate in a program that they would like to. And our programs range from 45 to $100 in | 00:38:39 | |
| that sense. The other way is just like if we just add it into our fee for our programs, it's just a mandatory $1.00. The residents | 00:38:47 | |
| don't necessarily see that $1.00 when they're registering, but then. | 00:38:54 | |
| Our prices will just increase on a dollar or whatever they need to for the next year and then that money goes towards that fund | 00:39:03 | |
| and we then we know the exact amount of money that we would have each time. | 00:39:09 | |
| So the fiscal impact is more just for like what what the numbers would be. It wouldn't really cost us anything to do that. We've | 00:39:16 | |
| just seen this be successful in other cities throughout the state. We've worked with other cities like Farmington and Clearfield | 00:39:23 | |
| to just see how they implement it and what they do to make this work in their different communities. | 00:39:30 | |
| And then potentially, so March 1st is when we want to have a quick question. Yeah, absolutely. Do they do the fee or the donation | 00:39:38 | |
| in Farmington and Clearfield? Yeah, so they have. | 00:39:44 | |
| Done it like in different cities, different options, but I believe in Clearfield they they do the dollar fee like just incorporate | 00:39:51 | |
| into their programs. | 00:39:55 | |
| OK. Thank you. | 00:40:02 | |
| And then, yeah, just so getting the word out, we have potentially open this March 1st and that's when we could begin the donations | 00:40:05 | |
| or begin just the fee because that's when our summer program registration opens up. | 00:40:11 | |
| And then potentially by May 1st, we would like to start using those funds and advertise this to the residents through like social | 00:40:19 | |
| media posts on our like. | 00:40:24 | |
| We send out an e-mail when our registration opens up, we'd include that that we now have this option. | 00:40:30 | |
| And then just posting our recreation registration page for the residents are registering. | 00:40:35 | |
| And then questions and suggestions. | 00:40:41 | |
| We've had something we've been doing the last couple of years in this realm, right? How is it different? | 00:40:46 | |
| I'm not like, so ideally Brian can correct me if I'm wrong, but ideally like if residents have come to us in the past, we've just | 00:40:53 | |
| allowed them to participate in the program. This is just giving us more structure and more formal things. So when this does | 00:41:01 | |
| happen, we have something more structural in place. What do you mean we allow them to participate in the program? How how are you | 00:41:09 | |
| suggesting that we currently connect with collect revenues of participating in the program through donation right now? | 00:41:16 | |
| Or are you saying that we do a waiver? OK, yeah. So up to this point, if there's been someone that's reached out, we just waived | 00:41:25 | |
| their fee and just allowed them to print to play for free. Okay. But the idea of having this in place is it's more of a structure, | 00:41:31 | |
| organized fashion. | 00:41:37 | |
| So basically what we. | 00:41:45 | |
| Are recommending that we do is. | 00:41:47 | |
| This one dollar opt in fee that people can pay, the funding that we get from that as a city, the city would then pay 75% of their | 00:41:51 | |
| program registration fee and then they would be required to pay the remaining 25%. So that way there's still ownership in that. | 00:42:00 | |
| And then we would allow each kid within Vineyard. It's only for Vineyard residents. | 00:42:08 | |
| They could receive up to $150.00 per year of funding. When you say, when you say often, is that for the donation or is that for | 00:42:17 | |
| the fee itself? Yes, that is for a donation. So basically say for example, we have a program that's $50, we would have a element | 00:42:24 | |
| on the registration page it says would you be interested in donating $1.00 to the youth scholarship fund? And then they could | 00:42:31 | |
| choose whether or not to opt into that. | 00:42:38 | |
| So the idea behind just incorporating it into the cost is that we would be guaranteed to have that. | 00:42:47 | |
| $3000 whereas if it was an opt in, we don't know what the interest is yet from the residents of participation in that. But I mean | 00:42:53 | |
| if there's not very much participation, then we don't have much funding to allow for something like this. | 00:43:01 | |
| But at the same time, I, I kind of prefer to do the opt in. So it's not worth forcing the residents to pay. It's we're giving them | 00:43:11 | |
| the the opportunity, right. And just for the Council of information, how many cities did we go and look at and who was doing? | 00:43:19 | |
| A cost included cost and who was doing an OPT in program like how many? Yeah, that's a good question. I actually don't know how | 00:43:29 | |
| many were doing the opt in versus the including the costs. So that's something that we can do. | 00:43:36 | |
| In the mean time, between now and the next council meeting, but we've reached out to Aaron, reached out to a portal online that | 00:43:44 | |
| reaches all cities throughout the state of Utah. And then we specifically got information from Farmington, Clearfield, we hide. | 00:43:51 | |
| And then I think there were a few other nearby cities as well, Linden. | 00:43:57 | |
| Did you, did you find out how many of those that did opt in, how many like what was the percentage of people that actually did opt | 00:44:06 | |
| in and do you give them the option to opt in more than a dollar? | 00:44:11 | |
| Potentially we could. | 00:44:17 | |
| Our software right now, it doesn't allow us to have them choose how much they would donate and only we would have to set the | 00:44:19 | |
| amount. We don't have the number for that as well. So that's the second thing that we could do between now and that next council | 00:44:24 | |
| meeting. | 00:44:29 | |
| Any other questions? | 00:44:35 | |
| I just love that you allowed them to play and didn't turn anyone away, did we? Good call. | 00:44:39 | |
| Like, is that written in our policy that will never turn anyone away? | 00:44:48 | |
| I don't know if it's in our policy. I think it should be because like I'm curious how often people reach out if you have like a | 00:44:53 | |
| certain amount of players and if it seems to be the same ones regularly, it is usually the regular, the same people. I would say | 00:44:59 | |
| there's probably been two or three in the last year that have reached out in any of our. | 00:45:06 | |
| Contacts with the people that donate to us for sports. Do we do any kind of grant program where we can fill this bucket with any | 00:45:15 | |
| of the sponsorship that we go after? | 00:45:20 | |
| There's probably entities that focus on this type of thing so that we're not necessarily subsidizing a waiver, but it's charitable | 00:45:25 | |
| donations. Yeah, that is also a potential option we could look into. So why don't we do that, Aaron, between now and then? One | 00:45:33 | |
| other thing to bring up as well is how would we verify that someone is would qualify for financial assistance? And Aaron did a lot | 00:45:41 | |
| of research into this, what a lot of other cities have done, some of them have done W twos for the previous year. | 00:45:49 | |
| But they have had complaints about that just because it's for the previous year, so it's not an accurate. | 00:45:58 | |
| Standing of like their current situation. | 00:46:06 | |
| So we've looked into like WIC, Medicaid, just having if you know you provide your insurance card for Medicaid or WIC, then we'll | 00:46:10 | |
| just go ahead and honor that. | 00:46:16 | |
| And see what that looks like, because if we don't set some kind of scope, it could just be it changes the fee structure of the | 00:46:53 | |
| entire program. So that's something that it would be good to have data on. Excellent. | 00:47:01 | |
| Or, or youth baseball has like a like $0.85 where they just did. It's just built into the cost and nobody even knows. And annually | 00:47:11 | |
| they look at that and they go. | 00:47:16 | |
| How many people asked how many and they just adjusted in their budget versus how many? And you know, poverty or you did it. And I | 00:47:22 | |
| don't think that's too much to ask of like, hey, you pay $50.00, but now everyone's paying 51 and nobody finished 'cause it's like | 00:47:30 | |
| making sure we don't turn anyone away. But I also like doing two sides where like on the website, it's like you can put in an | 00:47:38 | |
| additional dollar. But also I would go very aggressive like 20-50, a hundred, 500. | 00:47:46 | |
| There's some good people in our community and if you throw that out, hey, if you're registering, you got an extra like I think | 00:47:54 | |
| you'd. | 00:47:58 | |
| Right. They just don't feel like they can squeeze it in, but they don't. So it hasn't been on your website before as an option, | 00:48:36 | |
| but this year it will be. | 00:48:40 | |
| Yeah, we want to start implementing it starting March 1st. So we'll get all that research done and we can present that to you | 00:48:46 | |
| guys. Yeah, and it'll go on if we. | 00:48:50 | |
| Move this forward. So OK. | 00:48:56 | |
| Are there any other questions? Can I ask the council's view on 1/3 option for how you do this? You can have an opt in. You can | 00:48:59 | |
| also have an opt out as a choice and what organizations find for example on a 401K type program is if it's an opt out then you | 00:49:06 | |
| have higher participation rights than if it's an opt in and so. | 00:49:13 | |
| I don't I'm not familiar with form youth baseball and so I don't know whether it's a nonprofit or whether it's run by the city | 00:49:21 | |
| nonprofit. OK. So there may be a difference for you to think about there because where the city implements a fee, we usually try | 00:49:28 | |
| to tether fees to what the exact cost is. It's not a tax per SE, right, because people don't have to participate in our programs, | 00:49:36 | |
| but you try to keep it at at exactly what the program costs. You put a little buffer in so you're not upside down, but. | 00:49:43 | |
| That's there. | 00:49:52 | |
| Are you comfortable? If it's an opt out instead of an opt in then people still have the choice, but the. | 00:49:54 | |
| Human psychology and human nature is to participate instead of not participating. Yeah, I like what you're saying because that is | 00:50:02 | |
| a definite ability for us to come to consensus as I listen to what's happening here because that it really, there's examples of | 00:50:09 | |
| how this has been done in the city as well. For instance, recycling is a case where we used to be opt out. | 00:50:16 | |
| So everybody was automatically signed up for recycling, but if you didn't want to participate in it, you could opt out of the | 00:50:22 | |
| program. | 00:50:25 | |
| In a circumstance like that, if somebody really felt upset about it, we would also do maybe more robust campaign that says, hey, | 00:50:30 | |
| you've been opted into a program and we could put that highlighted on top of where they're going to pay. So that's something for | 00:50:35 | |
| the council to think about as well. OK, thank you for that suggestion. | 00:50:41 | |
| OK. Any questions on that? | 00:51:20 | |
| No, I I personally really like the Medicaid and work idea. I also like the Wick idea because more people qualify for WIC and it is | 00:51:23 | |
| still low income scenario. Well sometimes Medicaid a little bit harder and it only represents a lower percentage of the city. | 00:51:31 | |
| And as Brian said too, if like there's any other suggestions, we had like talked about looking in more into like food stamps and | 00:51:40 | |
| things like that, that would maybe also be important to include, so. | 00:51:44 | |
| I know in the Orem youth baseball example, they make them, like they don't make them, but they say, hey, if you want to help out | 00:51:50 | |
| of the snack shack, it'd be helpful just to kind of show. I don't know if they can pick up cones or help out and do that way. But | 00:51:56 | |
| it teaches people a little bit of work ethic of ownership of it and it actually builds great, like really good relationships with | 00:52:01 | |
| you guys. | 00:52:06 | |
| You know, I don't know if you need that type of help, but I know you guys are examples in their lives, you know. So anyway, that's | 00:52:12 | |
| a great idea, like a microeconomics kind of opportunity. Okay, so maybe you guys could look into that as you look into Orem and | 00:52:18 | |
| figure out how it's done in other cities. Absolutely. You don't have to pick up cons after. | 00:52:25 | |
| Perfect. Thank you so much. All right, Aaron, great. Great to hear from you. You did a great job. | 00:52:34 | |
| We'll go ahead and move into public comments. This is a time for the people in the audience to address us with anything that is | 00:52:41 | |
| not on the agenda. Come up and state your name and anything that you would like to discuss with us on. And then I will let you | 00:52:47 | |
| know as we're getting close to the time that we will end our discussion. So. | 00:52:54 | |
| Resident. | 00:53:05 | |
| I just OK. | 00:53:07 | |
| I just want to ask Morgan one question about the technology. | 00:53:11 | |
| Wanted to make sure. | 00:53:17 | |
| On your strategy five last week in Planning Commission. | 00:53:20 | |
| A resident asked at and contractors and I didn't see it when you scroll through on here again and I want to make sure that you are | 00:53:24 | |
| going to put that in. | 00:53:29 | |
| Can you clarify what you mean by uncontractors or Morgan, can you clarify so I can understand the comment? Yeah, yeah. And I and I | 00:53:37 | |
| apologize, I, I should have touched on that. And we, we put that in the staff report. So that's the page before. And so as, as | 00:53:42 | |
| this was a work session, we're just putting that draft form. But yeah, our in the staff require our intentions is to put on | 00:53:47 | |
| strategy five. You know, I, I can read that really quick. | 00:53:53 | |
| So strategy 5, Curly says ensure that all current and future city contracts and then we'll add and contractors include measures | 00:53:59 | |
| that protect sense of data and dispose of it properly. So that's that's our intention. Okay, thank you so much, Morgan. Okay, | 00:54:05 | |
| thank you. I just want to make sure that that's in. Yeah, okay. And then I just have a couple of follow-up questions. Oh, and | 00:54:11 | |
| thank you for letting me speak ask my questions. I would like to find out what the update is on the rails for that was addressed | 00:54:17 | |
| last month. | 00:54:23 | |
| You said you would have a report for us in January. | 00:54:30 | |
| So I'd like to know what that update on the rail spur is that also. And there was another resident asked about what the tax | 00:54:33 | |
| incentives, incentives were given to Top Golf that kind of spurred my interest. I'd like to know what those tax incentives are. So | 00:54:38 | |
| thank you. | 00:54:43 | |
| All right. Anybody else? | 00:54:51 | |
| My name is Ivan Miller. I represent Utah Valley Home Builders Association. | 00:55:02 | |
| And uh. | 00:55:07 | |
| I I'm quite interested. I track impact fees of course and what they do to. | 00:55:09 | |
| The builders basically because they borrow money. | 00:55:17 | |
| To cover those impact fees and then the cost is passed on to the purchaser of the home. | 00:55:20 | |
| So the state has come up with a 5 point program where they want every city to come up with a plan for affordable housing. | 00:55:27 | |
| The problem we found is that the affordable housing on the front end, the plans look really wonderful, but then on the back end, | 00:55:39 | |
| when the impact fees are calculated, it's totally negates any kind of affordable housing because it drives the price of the home | 00:55:45 | |
| up. | 00:55:51 | |
| So it's kind of a ruse in a way. | 00:55:59 | |
| But I just wanted to. I'm kind of unhappy that Mister Mickelson had to leave. I was invited to speak with before the board at TSD. | 00:56:03 | |
| I think it's called TSD now. | 00:56:09 | |
| And I think it was. I have it right here. Hail to the hard copy. I had it in my car. | 00:56:17 | |
| I was asked to speak in front of their board on the 21st of September and of course this was before their report came out and that | 00:56:26 | |
| took place in November. | 00:56:32 | |
| I just wanted to I'm really happy to hear that they're going to start updating their records and their. | 00:56:39 | |
| The fees on an annual basis, because let me just tell you what the fees have been. | 00:56:47 | |
| I have the records right here. So it hasn't been since 2014. I'm going to tell you the the cost per ERU that is equivalent | 00:56:53 | |
| residential unit and I was corrected by Mr. Love not too long ago. I thought originally it was a. | 00:57:02 | |
| Per flush. | 00:57:12 | |
| But basically it's per door. | 00:57:15 | |
| So you know, if you've got a large one with not very many doors. | 00:57:18 | |
| Anyway, so we, we put out this criteria and I sent this request out to all of the cities and we asked them to fill in what impact | 00:57:23 | |
| fees will go through the builders and trying to plan on what they need to, to go to the mortgage companies basically. | 00:57:31 | |
| And so that they know what cost is going to cost them to build in a certain city, the cost of the the property and then you've got | 00:57:39 | |
| the impact fees on top of it. Now I became part of the Utah Valley Home Builders about three years ago, but they started keeping | 00:57:46 | |
| these records clear back in 2018. So. | 00:57:53 | |
| Let me tell you the cost of the TSSD charges for each year. | 00:57:59 | |
| So July 2018, the cost for ERU and it's a flat rate. It's not based on on anything. It's a flat rate to every city. | 00:58:07 | |
| So it's not calibrated per SE. OK, so TSSD in 2018. | 00:58:18 | |
| The cost per ERU was 1708. | 00:58:26 | |
| Then in January of 20/19 it was 1708. | 00:58:32 | |
| Then in July of 20/19 it was 1708. | 00:58:39 | |
| Then you Fast forward to it was the same for July 2020. | 00:58:46 | |
| But then in January of 2021. | 00:58:52 | |
| They raised the rate to 1900 and 1645. | 00:58:55 | |
| Then again, in August of 2021, they decided to lower the rate the 1700 and 8555. | 00:59:01 | |
| In January of 2022, it went up to 1785. Oh, it's the same. | 00:59:11 | |
| 1785 fifty five and then in August of 2022 it remained the same, but then last year. | 00:59:17 | |
| Which was August of 2023. The cost went up pretty argue 3559 per unit. | 00:59:28 | |
| This year 3003 thousand 559. | 00:59:37 | |
| And then this year, that 40% increase is going to put you $8 short of $5000 just for this one impact fee. | 00:59:43 | |
| So I wanted to go on the record to say that it has been fluctuating since 2014. | 00:59:53 | |
| My recommendation when I appear before the board. | 01:00:01 | |
| Was that because of the economy? And Governor Cox says it has you stated of the state address and he wants to see a significant | 01:00:05 | |
| amount of building happen and they've got a fund for first time home builders. | 01:00:14 | |
| And but the threshold for that is a home of 450,000 when Utah County, our threshold is way above that. | 01:00:24 | |
| And so none of those funds are available because there's no housing available at that rate. | 01:00:32 | |
| So the demand for houses has driven the cost up. | 01:00:40 | |
| And interest rate has driven the cost up and everybody who's raised their impact fees have driven the cost way up. So there's no | 01:00:46 | |
| way first time home that builder buyers can afford a home and you talk can leave right now. | 01:00:52 | |
| So it's a huge dilemma and so my suggestion would be to raise the threshold for those funds that are available for first time home | 01:00:59 | |
| buyers is only for newly constructed homes. | 01:01:05 | |
| And so anyway, it's my job at the home builders to track this stuff. I am so happy I kept my hard copies in the car because I went | 01:01:13 | |
| through my phone trying to find them and I remember that I had my I call this my Bible. | 01:01:19 | |
| As everything I knew in it to do my job. So that's how I had to stay today. I I heard the 2014 number put out there and I thought | 01:01:27 | |
| that's not quite right. So I stood up to you to correct the record. Thank you. | 01:01:35 | |
| Any other comments? Will you be there for a minute? I will, and I just have one more thing. | 01:01:45 | |
| One other thing is I encourage them to update every year, but I told them that they're probably not going to be able to realize | 01:01:50 | |
| because of this problem with our housing in our county. | 01:01:56 | |
| On their IFA, that's their analysis they had done by science. I read through it three times. There is no way, in my opinion, that | 01:02:03 | |
| they will be able to collect the kinds of impact fees that they're planning to pay for their 56 projects. | 01:02:10 | |
| And heaven knows because people are moving here, they need to increase the size of those pipes, especially close to the treatment | 01:02:18 | |
| plant. So I suggested that they do a prioritization plan and do it manually, which I was glad to hear and say it was going to do. | 01:02:26 | |
| I did suggest that, but I'm worried for them because even at the almost $5000 the year are you? | 01:02:34 | |
| It's just not going to be feasible for people to afford to buy a home here. | 01:02:43 | |
| And so I do have this is good news. We run the parade of homes. We're A501C3 and we have two homes and vineyards already signed up | 01:02:48 | |
| to be in the parade this year. So good news on the back end. That's great. | 01:02:55 | |
| Any other comments? | 01:03:03 | |
| If it were to be a priority, I think that would be super valuable for not only for kids, but also for, you know, people like me | 01:03:47 | |
| who have friends on the other side of the tracks. It's like 500 feet away, but you have to, you know, go all the way around. I | 01:03:52 | |
| think it would also be really good for like equity in the city and helping those residents that are on the other side of the | 01:03:57 | |
| tracks be able to access all the amenities that we have over here, like the parks and I don't know, just everything that we have. | 01:04:01 | |
| It would be really good to promote that. | 01:04:06 | |
| In general. So just want to encourage if there's a possibility of like a renewed focus on something like that or making that one | 01:04:12 | |
| of the top priorities, that would be amazing. | 01:04:16 | |
| Also, as someone who rides his bike to commute to work over the border in Orem, I just want to say I'm really pleased in general | 01:04:22 | |
| with how the city does on clearing the trails. I think that's awesome. One question I had regarding it was whether there's any | 01:04:27 | |
| sort of posting of like when those plows happen, just because sometimes it would be nice to know. I usually leave early in the | 01:04:33 | |
| morning, so it's kind of a gamble. Like, oh, is it? | 01:04:38 | |
| Kind of again, an alternative. | 01:05:18 | |
| Transfer and all that, but it does provide a lot of these advantages and, you know, you can still use it. You can have a primary | 01:06:01 | |
| with it. You cannot have a primary. So just wanted to bring that up since we're getting into legislative session again and it's | 01:06:07 | |
| possible that we might hear some stuff about that. So the city council's interested in having a longer presentation. I'd be happy | 01:06:14 | |
| to, you know, facilitate that with my partners and volunteers in this organization. So just reach out to me. OK, Thank you. | 01:06:20 | |
| Any other comments? | 01:06:28 | |
| OK, seeing as there are none, I'm going to go ahead and answer some of these things really quick. | 01:06:32 | |
| Morgan, thank you for clarifying the strategy 5 so that we could understand it better. The rails were update was I did report back | 01:06:39 | |
| to David who gave that comment. We're in the middle of a negotiation. That's what I thought we would be able to report, but | 01:06:44 | |
| because we can't report it right now through to the negotiation. So as we as we get to that place, Daria, I'll include you on my | 01:06:49 | |
| list. | 01:06:54 | |
| And tax incentives. Let's see. | 01:07:00 | |
| I'm not going to answer that just yet. We'll have you touch base with some of our staffers and then they're still working on that | 01:07:05 | |
| particular thing and they can actually. Eric, can you follow up with Daria and talk about the process for that question and then? | 01:07:12 | |
| Eileen. | 01:07:21 | |
| OK. Thank you so much for being here. As you guys are working on some of the legislation for this, One of the things that I think | 01:07:23 | |
| would be a big benefit to Vineyard and everybody on the council, this is going to be something that we need to talk about as we | 01:07:31 | |
| talk about the housing and the threshold for the newly constructed houses. It has to be. | 01:07:38 | |
| Please don't discount us because we planned ahead. | 01:08:20 | |
| These buses can drive over, so that's really important to us as you'll find in our transportation plan. But it's at the forefront. | 01:09:28 | |
| I will talk to our staff about presentations and bringing any education that the council wants. We'll make sure comes to them so | 01:09:35 | |
| that they can be prepared to vote on anything in the future for voting mechanisms. And then we do have a prioritization process | 01:09:41 | |
| for how we do our snow removal. It's on our website. If you leave your name and that particular issue, we can talk about it As for | 01:09:48 | |
| a quick notification. | 01:09:54 | |
| That's something that we can try to brainstorm, you know how to post something like that, like a notification update, like this | 01:10:01 | |
| area has been cleared. We'll see if there's any opportunities for that. But what we have right now is a prioritization schedule. | 01:10:09 | |
| Could we touch base after OK, yeah, let's touch base after. OK. With that being said, we'll go ahead and we will move. I, I have | 01:10:18 | |
| comments, I always want to comment because mine might be a little bit different on that. | 01:10:24 | |
| And I don't mind if you want to go ahead and touch base right after. Does it have to be right now or no? I wanna, I wanna, I wanna | 01:10:30 | |
| always respond in a public way if I could, if that's OK on questions because I have a few things on. | 01:10:37 | |
| The top golf Eric, can we get all tax incentives? To be very clear, if we cause in this, we're treating certain businesses | 01:10:46 | |
| different than others in past relationships like the movie theater. | 01:10:55 | |
| And also Topgolf. | 01:11:03 | |
| And I wasn't here, obviously some of my great uncles were on the council and authorized a few of those. So do we annually report | 01:11:05 | |
| those of like, hey, they're still getting those? Is there a policy that we have of transparency just so and also any new tax | 01:11:13 | |
| incentives that are coming out because they are treated different than all other residents? Like how do we, how do we deal with | 01:11:21 | |
| that? So I think that's a policy that we can talk about coming forward and we can talk about some of the options that we have. | 01:11:28 | |
| I'll go ahead. And that was my first one. And so I think what I want to do for this is close out of the public hearing, I mean the | 01:11:36 | |
| public comments and then maybe if you have things on the specific thing, we can talk about it and then we can address it in the | 01:11:42 | |
| public in the future. | 01:11:47 | |
| If I didn't address it because most of it was just coming back and answering questions just to move the meeting forward to the | 01:11:54 | |
| agenda items that we have, right. But just for like a point of order, don't I get to comment on public comments, period? | 01:12:00 | |
| Generally, I mean, if there's something that I have an address that we need to go through and there's something that you want for | 01:12:09 | |
| clarity, right? But just as an authority thing, don't all mayors and council get to comment during like give feedback? Typically | 01:12:16 | |
| public comment is to receive comment. It doesn't require dialogue, but you'll have a council report under the next item. And if | 01:12:24 | |
| you have things that are a priority for you as a council member and you would like to request that they be. | 01:12:32 | |
| On a future agenda, you could do it during your report. | 01:12:40 | |
| If there is something specific like that you want to comment on, go ahead. I just want to move it forward. If you feel like this | 01:12:45 | |
| is something that we could bring up this policy. Well, just as as citizens come and engage, I always want to hear them. Like | 01:12:50 | |
| that's the only reason. Like that's my purpose is just to kind of hear, you know, like, so that was the first thing, the second | 01:12:54 | |
| thing. | 01:12:59 | |
| I'm very grateful for the impact fee because I was told the same thing. So I was glad you caught that right. And I don't think you | 01:13:05 | |
| meant that in a bad way. And Adam, you came to my house and I know you didn't vote for me, and I appreciate that because it gives | 01:13:10 | |
| a different perspective. | 01:13:16 | |
| A blind spot or whatever and umm, that at grade crossing and 400 NI, don't you know when we were on boarded? | 01:13:22 | |
| Do you know when the Council's leading that Is that you or have you assigned like 'cause you said there was a top priority of the | 01:13:32 | |
| Council, is that? | 01:13:36 | |
| Like this person on the council's assigned union specific that fight. Yeah, as far as Union Pacific goes, I'm working with them | 01:13:41 | |
| right now. And then we have staff on it. But if you want to get updates on what's happening with there, I mean, we'll always give | 01:13:46 | |
| you updates. But if you weren't given a specific update on the new transportation plan that shows these crossings, then we can | 01:13:52 | |
| make sure to give you that. | 01:13:58 | |
| I'd love to know who that. | 01:14:05 | |
| I've worked with Union Pacific a couple of times and I'd love to get into that fight. | 01:14:07 | |
| OK, All right, let's see. | 01:14:13 | |
| This brings us to our next agenda item, which is our report. | 01:14:20 | |
| You kind of started with your report already during this time, but I am going to go ahead. And you wanted to do a thank you as | 01:14:29 | |
| well that I added to your reports if you want to do that now. Yeah. I just want to thank all the department heads that came and | 01:14:35 | |
| met with me and, and the sheriff's planning department and, and well, not just me, Sir. I don't know if Sir, this is a combined | 01:14:41 | |
| thing. Spent a whole day, you know, coming in from. I just want to say how wonderful it was to kind of stop and get to know them | 01:14:47 | |
| as as faces. | 01:14:54 | |
| There's many other programs, many other things. | 01:15:01 | |
| There's a few that I feel like would be helpful to us, like meeting with our lobbyists and understanding the legislative agenda. | 01:15:04 | |
| There's an item here for the CARES program and I feel horrible that I want to get to know that because that's a passion. So like | 01:15:12 | |
| there's some program specific things where I feel like we could get get better, but also if there's any employee. | 01:15:20 | |
| That feels like hey. | 01:15:29 | |
| We're missing the ball, you know, and we need to get better. | 01:15:32 | |
| But I, me and Sarah have met with probably 20 people that have opposed us. And at the end, I think many of them came and said, I | 01:16:09 | |
| know where you're coming from now or they or we learned and said, you know what, our language could be cleaner and or briefer. So | 01:16:17 | |
| I just wanted to say, I just want to say thanks to the department heads for taking that time. Awesome, thank you. Just for clarity | 01:16:24 | |
| for the council, if you didn't see your e-mail, you were delivered an e-mail that said from our government consulting. | 01:16:32 | |
| Group that if you need to visit or you want to go explore and see how things are done at the Capitol, you're welcome. | 01:16:40 | |
| Additionally, Amber has been giving some updates, but she'll talk more about Eric. It might be a good idea, if we haven't, to set | 01:16:46 | |
| up a meeting for any of the council members that want to meet with the CARES program. | 01:16:53 | |
| Any program that you do want to explore in more depth, please make sure to reach out to Eric. And then if any of our employees are | 01:17:01 | |
| doing that, they'll reach out or wanting to talk more, they'll reach out to Eric and he'll facilitate those meetings as well. | 01:17:07 | |
| So with that, Amber, you have a report as well. I do, and I don't have to read it very long, so bear with me. | 01:17:13 | |
| The mayor and I went up for local officials today with our youth council, which was a great experience to see them learn how | 01:17:23 | |
| things work and hear the governor. They were able to eat lunch with Representative Abbott and we were able to meet him and start | 01:17:29 | |
| building a relationship with him. I know he's been talking to the council already and I hope we'll continue working with him. The | 01:17:35 | |
| mayor has some seats for us on several financial and housing bill round tables, which she will. He can go to her if you'd like to | 01:17:41 | |
| follow up on that. | 01:17:47 | |
| Our primary principles this year are no preemption from the state. Obviously, we don't want to lose our zoning control. | 01:17:54 | |
| Or residential planning review. | 01:18:02 | |
| Pathways to ownership, something I think we've all talked about being important that we're working on and for transportation, | 01:18:05 | |
| we're looking for rail funding and infrastructure and that is where our government consultants are focusing a lot of their | 01:18:10 | |
| attention. | 01:18:14 | |
| Appropriations are in the request subcommittees. Carlos Braceris, you dot executive, raised 4 big issues for transportation this | 01:18:20 | |
| year. Safety growth, project cost increases and transportation air quality conformity. | 01:18:28 | |
| Our transportation priorities are prioritized at the county, so we should be moving through the appropriation discussion as well, | 01:18:38 | |
| the link to the public safety retention study that they will be releasing and I can send that out to the council. | 01:18:44 | |
| Along with weekly updates in the legislature. Just a few bills to monitor. I would suggest following along with Utah League of | 01:18:51 | |
| Cities and Towns. Or you can get on the state website and select the topics you're interested in and follow along along with bills | 01:18:58 | |
| that are relevant to you. SB 86 local government bond amendments changes the public process. That's something ULCT opposes if | 01:19:04 | |
| you'd fail at your Geo bond. | 01:19:10 | |
| They want to make sure that you're bringing that back to the public. | 01:19:18 | |
| HB13 is infrastructure financing district districts, which are funding mechanisms. | 01:19:21 | |
| It provides home builders with cheaper funding opportunities. | 01:19:29 | |
| And tethering taxation to localities. But this is something that Lee is still working on and they have not made a decision unless | 01:19:34 | |
| anyone else has heard an update. | 01:19:38 | |
| HP 84 School Safety Amendments requires counties and municipalities to consider home based and micro education and disease | 01:19:44 | |
| entities as permitted use and it provides these entities with similar duties, requirements, waivers and rights as a private or | 01:19:49 | |
| charter schools. | 01:19:54 | |
| HB251, well, and just to clarify on that one. | 01:20:00 | |
| The LPC didn't actually have any discussion on that. So right now there isn't any advancement. They tabled it for additional | 01:20:05 | |
| background discussion to kind of iron some things out. But on the daily calls that Amber sent you, you'll be able to get some | 01:20:12 | |
| updates on on this. And Amber will also be attending them. So if you have any questions for her, she'll be able to limit that | 01:20:18 | |
| information to you as well. Yeah, so I'm not that is for home, home schooling as well. | 01:20:25 | |
| Post retirement reemployment is HB 251. | 01:20:32 | |
| And the league is working with police entities to navigate that policy. Yeah, and this is just talking about. | 01:20:36 | |
| The retirement and how health benefits work and if you retire, how long it takes for you to come back and, and what that looks | 01:20:44 | |
| like. And so they're working with our police force. And if you guys want to ask questions for our Lieutenant, he has some really | 01:20:50 | |
| good insights on this that he can share with you as well. | 01:20:55 | |
| SB28 is the scenic byway program amendment and the position from the league is pending. But there's this important since it | 01:21:03 | |
| relates to provoking and it just bans the Utah State Senate Byway Committee and places the burden on the Department of | 01:21:08 | |
| Transportation and the department our Utah Office of Tourism. | 01:21:14 | |
| I think there will be. | 01:21:23 | |
| Yeah, and it's yours to see how that discussion comes out. | 01:21:25 | |
| HP 207 is a revision that the homeless Council amendments allows mayors to send a design meeting in their place, which is | 01:21:29 | |
| something that the League is supporting HB 289 property right at some votes and amendments as consequently consequential damages. | 01:21:38 | |
| That the league opposes. So if you get a ruling from the Ombudsman and then just try to help me clarify this if you can, Julie, | 01:21:49 | |
| there you go. This one matters a great deal to me. | 01:21:57 | |
| When? | 01:22:05 | |
| The cities engaged in the land use approval process, the applicant, so typically a developer, but not always a developer can seek | 01:22:06 | |
| an opinion from the the property rights ombudsman, that's an office of attorneys that's staffed by the state to render these kinds | 01:22:13 | |
| of opinions. They tend to skew the direction of property rights of the individual, not city's right to enforce land use | 01:22:21 | |
| regulations. So where there's that tension, it tends to go one way. | 01:22:28 | |
| The way the law works right now is if an app. | 01:22:36 | |
| Opinion, the issue an opinion and the applicant later has to challenge the city's decision in court and the court decides in the | 01:22:39 | |
| favor of the applicant for the same reasons as the opinion rendered by the Ombudsman's office. Then the city would be responsible | 01:22:47 | |
| for the attorneys fees for the applicant that sought that court challenge. This adds one more penalty for cities and it's a $250 a | 01:22:56 | |
| day fine that would accrue if they get that decision. You have that same rationale. | 01:23:04 | |
| The reason I just favored is when you get those opinions from the ombudsman office, it's often with incomplete information. There | 01:23:13 | |
| is a little bit of a back and forth, but it's hardly a court hearing. And so I think it it creates some issues for cities to have | 01:23:19 | |
| that kind of penalty and I think that's why the league is opposing it. | 01:23:24 | |
| Provisions was to remove representation from the cities in general and while providing those penalties. And so I think it's just a | 01:23:32 | |
| double hit of why we would want to be against that kind of preemption. | 01:23:37 | |
| All right, we have another bill, HP 314. That's homeless revisions. | 01:23:45 | |
| This gives umm. This takes power from local cities and gets it to the counties I believe, and that is something the move is | 01:23:50 | |
| against. | 01:23:54 | |
| HP 306 Residential housing amendments as the language about starter homes, which we discussed earlier. | 01:23:59 | |
| And defines them as a detached single family residential unit sold to the first home owner of the unit at a price that is less | 01:24:07 | |
| than the median price for detached single family residential units. | 01:24:12 | |
| And the concerns are their attempts to remove the impact fees, which could be quite a burden to the city. And the league is | 01:24:19 | |
| opposing that. Yeah, and the additional preemption would force all localities to potentially approve 8 units to the acre. It | 01:24:25 | |
| doesn't really take into consideration the transportation that's necessary for those areas, nor does it give us the ability to | 01:24:31 | |
| have credits for cities that have already put in this type of housing. So they're forcing cities to make these changes without | 01:24:38 | |
| accounting for anything that was done. | 01:24:44 | |
| There's a reason why they're considering it, and that's because if they're looking at, and we'll just compare the cities next to | 01:24:51 | |
| us, the housing that potentially was put in next door in Orem might have been done a long time ago, but then ours was done more | 01:24:57 | |
| recently. And so they're trying to say, well, we want Orem to add additional housing. So we're going to put this, you know, | 01:25:03 | |
| preemption and that allows that forces them to do this, but then it doesn't account for what we're doing. So it also forces us to | 01:25:09 | |
| do the same thing. And so. | 01:25:15 | |
| All right, just as a reminder, this is a time to share our policy updates or things that you'd like to see come forward on future | 01:25:52 | |
| councils. Marty, you had mentioned that you didn't have an update, but it feels like you want to. I just want to thank both of | 01:25:58 | |
| you. My son was with you on that day and he came home and he has a lot of solutions for affordable housing. | 01:26:04 | |
| And I was actually really impressed with some of his ideas. So thank you for being mentors. And I don't have anything else to | 01:26:12 | |
| report. OK, All right, we'll go ahead and move on to our staffing Commissioner committee reports. | 01:26:18 | |
| I gave when we went through this, a list of things, Jamie, to kind of go over in future. I don't know what's been on this agenda, | 01:26:24 | |
| but do I have to say now we have to agendize that. | 01:26:30 | |
| Do we have to agendize a date for that? No, I don't. You don't need to raise it now. I I think the mayor's aware of the things | 01:26:37 | |
| that you wanted to bring forward and we'll work with that. I was like, I didn't know if I had to take an opportunity. No, sorry. I | 01:26:43 | |
| did talk to Jamie on Friday. So if you have something you want to talk to me about and move forward, there's going to be | 01:26:50 | |
| opportunities and we can get those things on the agenda. So reach out. OK, that brings us to Eric. | 01:26:57 | |
| OK, So I just wanted to do a report from our various departments. We have not had one of these in four weeks. So there's it's just | 01:27:06 | |
| a touch longer than normal, but I'll buzz through it just to bring everybody up to speed on what has been happening in the city. | 01:27:12 | |
| So in our building department, we've started issuing permits in the Holdaway Fields subdivision. A total of 5 permits have been | 01:27:18 | |
| submitted now. | 01:27:23 | |
| Framing for the multifamily buildings in block five and six of the downtown should begin this month. | 01:27:30 | |
| Flagboro is getting close to submitting plans for building permits on Blocks 8 and 14 in the downtown area. | 01:27:38 | |
| From the finance department, we're going to be discussing our finance director appointment later in the meeting, so we won't touch | 01:27:47 | |
| on that now, but we did also hire Monica Wing as our new city accountant to replace Kobe Johnson. Johnson and he had recently | 01:27:54 | |
| taken a new job. So we were excited. She just started yesterday, two days, two days ago and is getting acquainted with everyone | 01:28:01 | |
| now. So if you see her, say hi. | 01:28:08 | |
| Parks and Rec The Parks and Rec Master Plan is underway with finding a contractor. | 01:28:17 | |
| Most of the parks full time employees are at the Greens conference this week and this is to do with turf maintenance, so our | 01:28:25 | |
| fields and parks should look more beautiful than ever with the info that they get there. Preston, Mikhail, Hayden and Brian will | 01:28:34 | |
| be at the Certified Playground Inspector Conference from Monday to Wednesday next week. | 01:28:43 | |
| So another important element of running that program is making sure that our our parks facilities are are operating and and safe | 01:28:53 | |
| to be used. | 01:28:58 | |
| Events Team has begun recruiting City city sponsors for 2024, so if you know any businesses that would like to participate in that | 01:29:05 | |
| sponsorship program, be sure that you send them to Anna Nelson, our City Events Manager. | 01:29:11 | |
| Junior jazz basketball season games and toddler sports clinics have begun. This is a ton of work and and great fun to If you want | 01:29:19 | |
| to get out there and and support them, that would be fun. The Arts Commission just recently passed their bylaws in January. | 01:29:29 | |
| At their January meeting. So those are complete now. | 01:29:40 | |
| Public works. | 01:29:44 | |
| Public Works hired a utilities operator, Colby Hoover. | 01:29:46 | |
| Who started with Vineyard on January 8th. Colby is an experienced sewer operator and comes to us from Saratoga Springs Public | 01:29:50 | |
| Works. We have a public works technician position open as well. Before the new year, Vineyard City added additional Rd. | 01:29:57 | |
| connections. So the Vineyard connector extension project is substantially complete and this is AU dot project and it's now open to | 01:30:05 | |
| the public and ties into 1600 N so that you can do the full loop now. | 01:30:12 | |
| The solar powered streetlights have been delivered and are just waiting to be installed at Grove Park by the basketball court. The | 01:30:20 | |
| light will operate at night and is connected through the web so that our Parks and Rec team have the ability to operate and | 01:30:28 | |
| monitor that. If the solar powered streetlight program provides adequate lighting and durability, Public Works intends to utilize | 01:30:36 | |
| the solar powered lighting in other areas to enhance safety while being mindful of the environment and the City's budget. | 01:30:43 | |
| A couple of water systems projects. | 01:30:52 | |
| The water tank and booster station are at 90% complete. We're awaiting electrical parts for the booster station, but that has no | 01:30:56 | |
| impact on the water service or quality to the public as we continue to utilize Central Utah water for storage or the citywide | 01:31:05 | |
| water pipeline project is also at 90% complete. Restoration of disturbed areas will occur in the warmer spring weather. | 01:31:15 | |
| Somebody asked about snow removal. | 01:31:26 | |
| Our snow, our snow removal operations have really picked up over the last few weeks with a lot of snow weather. Utah Valley and | 01:31:29 | |
| the Provo, UT Jordan Basin is now at 100 and 107% of normal, which is fantastic because we started out pretty slow this this year. | 01:31:36 | |
| So we should get lots of snow. It doesn't help with our snow removal efforts. It adds a burden on our on our public works guys and | 01:31:43 | |
| our parks who who help out with that on occasion. | 01:31:49 | |
| We wanted to remind the city to residents to make sure that vehicles that are parked on the street are removed during any snowfall | 01:31:57 | |
| event so that our public works snow plows can remove the snow from our streets properly and safely. | 01:32:05 | |
| Several neighborhoods with privately owned and maintained streets marked with blue street signs are plowed by their respective | 01:32:14 | |
| HOA. So if your street isn't plowed and you have a blue sign, you'll know where to go that to your HOA instead of the city. | 01:32:21 | |
| If any residents have questions regarding snow removal, they can contact our city public works and and maybe come up with some | 01:32:29 | |
| solutions of the the ongoing trails will, as mayor mentioned, we'll we'll look at those and see if there's an option for getting. | 01:32:38 | |
| Very up to date reports on those. | 01:32:49 | |
| And that's all I have. | 01:32:52 | |
| OK. Yeah. Were those five permits, are those for their model homes or do you know if they're for actual customers? | 01:32:53 | |
| Any clue? | 01:33:03 | |
| This is Chris Johnson, the building official. They actually have two. | 01:33:05 | |
| Comments from our homes and they submitted for three others. We haven't issued the three yet. Awesome. Thank you. | 01:33:10 | |
| And question on that, I had a citizen asked about the connectivity of 400 S Is it still the same contract that it won't Like when | 01:33:17 | |
| does that connect? What does that trigger? | 01:33:22 | |
| I'm going to have to go through that. The development agreement, we do have that in that phase, and I think that's kind of in the | 01:33:28 | |
| middle phase, but it hasn't changed. Yeah, it hasn't changed. It's in the development agreement, so I could send that information. | 01:33:35 | |
| For some reason someone was saying that they were trying to renegotiate that or something. Yeah. | 01:33:41 | |
| No, that timeline is hard to catch. I know, Marty, you've been working on figuring out a timeline for that and that's been kind of | 01:33:49 | |
| difficult to pin down, but still the same phasing plan that we've had. All right. Do we have a Planning Commission update today? | 01:33:55 | |
| Or will we just be talking about things that are on the agenda already? | 01:34:04 | |
| Yeah. I mean, so the two items, the general plan and then the subdivision ordinance. And so Anthony will give you an update of | 01:34:08 | |
| their discussion on the subdivision. So that moves us to our consent agenda unless anybody would like to take something off for | 01:34:15 | |
| discussion. I just need a motion to approve. I would like to discuss. | 01:34:22 | |
| I know I met with. Which one would you like to discuss? OK or any other would you like to discuss? | 01:34:31 | |
| I think I understand, 6.5, you just made a mistake on the date, right? So if you wanna talk about 6.5, we'll take it off really | 01:34:38 | |
| quick. No, I think we're good. This is the date. Then 6.16.2 and 6.3. Can I get a motion to approve? | 01:34:45 | |
| Oh, and then what we'll do is we'll talk about oh and 6.5 because you didn't have that one, and then we'll talk about 6.4. | 01:34:52 | |
| So I need a motion to approve those and then we'll go back to 6.4. I think we do need to talk about a few. Just a brief question. | 01:35:01 | |
| So if I have to say yes, OK, let's go through them. Point of clarity for 6.16.2 and 6.3, what was your question? It was about the | 01:35:08 | |
| way in which we keep notes and the technology error. Do you remember that? | 01:35:15 | |
| About Otter and other technologies that actually gather everything word for word. | 01:35:24 | |
| I was just wondering if in the future, Sarah, you had an item about that. But we do have a response on that. Pam, if you could | 01:35:31 | |
| just provide that, that would be great. We looked into it. I don't know what's going on. | 01:35:39 | |
| Figure this out. But on those we do have a transcription that comes up. If you look at Suite 1, it is transcribed word for word or | 01:35:48 | |
| what it recognizes as words. | 01:35:53 | |
| Decent job and when I get them converted and put up there after the minutes were approved then I also booked there's a different | 01:36:02 | |
| type of a bookmark on there that you can actually go and listen to the to the minutes on it so. | 01:36:09 | |
| So yeah, there's there's already an option available for people to look at that. | 01:36:18 | |
| I think that's it. And so the recording and that are part of the public record that anyone can go back on, correct? Okay, so that | 01:36:24 | |
| puts 6.16.2 and 6.3 up for a motion. | 01:36:31 | |
| I move to approve consent item 6.16.2 and 6.3 and actually, pardon me, and 6.50 and 6.5. All right, I have a first by Marty, | 01:36:38 | |
| second, second by Jake. All in favor. Roll call Amber. Aye aye, Marty. Sarah. OK, let's take 6.4 off for discussion. This is | 01:36:48 | |
| approval of an amendment to the ILA. This is the interlocal agreement with Utah County. | 01:36:59 | |
| For the Communities that care Resolution 202402. Jake, what was your question? | 01:37:09 | |
| I in reading the amended contract I didn't realize. | 01:37:15 | |
| A few things in terms of there's a $10,000 commitment and $18,000 and I just felt like it was needed that I got a chance to meet | 01:37:23 | |
| with them. This is an issue that's really close and dear. And I was thinking that for whatever given reason, when it was | 01:37:29 | |
| presented, it was a Utah County. I didn't realize it was someone within us. And then we had a $10,000 commitment to it. Not that I | 01:37:35 | |
| don't want to approve it, it was just more of since it is a financial commitment approval, I felt like I should probably take 30 | 01:37:41 | |
| minutes to understand it. | 01:37:47 | |
| Right. So if it's like, yeah. | 01:37:53 | |
| It's $10,000. | 01:37:58 | |
| It's the Utah County is doing 18 and we're doing 10. And so that's why like when it was told me it was like youth architects gave | 01:38:02 | |
| this, but I was like, if we're paying 10, I probably should get to know the CARES program. | 01:38:07 | |
| I think that. | 01:38:13 | |
| Yeah, the contracts been approved, but I don't, I don't mind council if we go ahead and allow them to understand what's on the | 01:38:16 | |
| agenda, especially if you thought it was county versus city, so does it, Is there a deadline? | 01:38:22 | |
| They are the one of these things. So I'm not sure this is fiscal impact. Utah County 18 and then Vineyard. | 01:38:30 | |
| How about this, if there's a need for it to be signed sooner, I can call something I can call a meeting. Can we move forward with | 01:38:40 | |
| that assumption that that does that work for everybody? | 01:38:46 | |
| Yeah, teen suicide. And this is a thing dear to my heart and I really want to be a part of making it successful. | 01:38:54 | |
| I love that program Pam. Do you have any issues with that? Are you looking for a date? | 01:39:03 | |
| What is? | 01:39:12 | |
| Oh. | 01:39:17 | |
| The yeah, I'm almost wondering if we've already approved. We've I believe we've already approved. Yeah. So, So what exactly are? | 01:39:22 | |
| How about we just vote that we get to meet with them then for this year? | 01:39:34 | |
| Yeah, Yeah. Well, Jake, do you feel comfortable just voting on this amendment? Let's point out the money is already approved. | 01:39:38 | |
| Let's discuss what the amendment is. Yeah, and then be helpful. | 01:39:43 | |
| We'll pull it up. | 01:39:49 | |
| I'll read it. | 01:39:54 | |
| Amended Agreement. | 01:39:57 | |
| Do you have it up? Mine is on paper so I can read it. | 01:40:02 | |
| Yeah. What, what you're approving is the amended IOA, not, not the budgetary approval. I don't know whether that was your question | 01:40:06 | |
| or? | 01:40:10 | |
| I wanted to be able to read it, but I have paper documents. | 01:40:17 | |
| It looks like Jessica's the one that leads the program, so maybe we just meet with her. She does, and she's fabulous. You'll | 01:40:30 | |
| really like her and we'll go ahead and have that. OK, so. | 01:40:34 | |
| Just for clarity and background discussion, in August of 2022, Vineyard Cares was created as part of the Utah Counties Communities | 01:40:40 | |
| That Care initiative. The model is a partnership with Utah County and was designated or designed to create a coalition of vineyard | 01:40:46 | |
| based entities that will participate in prevention. | 01:40:52 | |
| Vineyard adopted a resolution approving the interlocal agreement in 23 with Utah County regarding the substance misuse prevention. | 01:41:31 | |
| And services and communities that care prevention model IN2000 I mean in November of 2023, Utah County amended the agreement which | 01:41:39 | |
| needs vineyards approval and Utah County and then it just talks about our current agreement as part of this agreement vineyard. | 01:41:47 | |
| Our future year fiscal budget for 24 budget included a 10,000 match from the city, so. | 01:41:56 | |
| Yeah, I think I'm good on it. It's just more of I think the thing was, is that we were supposed to know data-driven or proven | 01:42:05 | |
| outcomes. And so it was like, oh, I better know what the program is, know where those outcomes were and meet and go, OK, these are | 01:42:10 | |
| the objectives and then. | 01:42:16 | |
| Obviously the following year in the fall go hey, what did we meet on that? So that's the only thing I was like, let me make sure I | 01:42:21 | |
| know what that is. Yeah. And so it's already in contract. I feel I feel good about it. If we as long as we can know what the | 01:42:27 | |
| data-driven outcomes and what the program actually does since it is if anyone ever comes and asks me why we spent $10,000 and what | 01:42:32 | |
| goal is a really great job. | 01:42:38 | |
| Coming and reporting on, she has done recently, we did, she did a report on it. So I wonder if that's an annual thing because it's | 01:42:44 | |
| a really useful presentation that she'll hit every topic. So she might even already have that completely prepared and ready for | 01:42:48 | |
| you. | 01:42:52 | |
| So I guess what I'm wondering for clarification, are you OK to vote this specific item through and then just plan on meeting? | 01:42:56 | |
| Me and Sarah love this. Like when we read through it, we were like, oh, let's find out what it is and how we can. But just as a | 01:43:07 | |
| point of clarity, I want to read this so that you fully understand what you're what you are saying because if now that you | 01:43:13 | |
| understand it and what its purpose is and you're going to have a great time to meet them. But I want to read this in consideration | 01:43:19 | |
| of the covenants and promises contained herein and for. | 01:43:24 | |
| Other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties here to amend | 01:43:31 | |
| Agreement Number 2023648 pursuant to section three of the agreement that the amend to increase funding specifically at an | 01:43:36 | |
| additional item to the list in Section 3. Purpose. | 01:43:42 | |
| Which is let's see to provide funding to vineyards to increase capacity within Vineyard City and the CTC Coalition. Utah County | 01:43:48 | |
| will provide Vineyard City $15,000 for capacity building for the period of July 1st, 2023 through June 30th, 2024. | 01:43:58 | |
| Yeah, Utah County will provide Vineyard City with this 15,000 increase. Was it, was it 10 or 13 before that? I'm trying to | 01:44:10 | |
| remember. | 01:44:14 | |
| Now it's 18. | 01:44:20 | |
| Oh, it's 15. OK. | 01:44:22 | |
| And if you did an intent orientation, you received the same booklet or you've met with me and just let me know what you're hoping | 01:45:00 | |
| to be involved in, OK. I just need a motion to approve 6.4. I move to approve consent item of discussion item 6.4. Thank you, | 01:45:08 | |
| Marty. I have a first, second, second by Amber and this is done by resolution, Sarah. | 01:45:16 | |
| Marty yay, yay. Amber and Jake. OK, we'll go ahead and move on to appointments Now. If you went over your council agenda, this I, | 01:45:26 | |
| we thought we could bump this to the next meeting, but then we found out that they're holding the meeting before the next one. You | 01:45:33 | |
| were all emailed the names of the of the people that are on this bicycle Commission. Some of them are already serving, but they | 01:45:40 | |
| were alternates and then other people were. | 01:45:47 | |
| Appointed that this term was up, so we're reappointing them. Does everybody feel comfortable with Jordan Christensen? Mike Houston | 01:45:55 | |
| and Anthony Jacob still point to the Bicycle Advisory Commission. | 01:46:00 | |
| I don't see them tonight. | 01:46:07 | |
| I think Jordan was here in the Oh yeah, Jordan was here. | 01:46:10 | |
| Are we able to request to meet with them after, I mean after the vote just same thing. Anytime you want to meet with anybody, you | 01:46:50 | |
| are welcome to and Eric will facilitate any of those meetings that you have. So go ahead and set that up. Eric, do they have if | 01:46:56 | |
| they're a quorum, it doesn't matter. I can meet all five. No, there's a quorum. No, you would have to. You'd have to meet in | 01:47:03 | |
| smaller groups to not violate. Well, and you could attend their next meeting. Yeah, that's great. | 01:47:09 | |
| I'll be added to their agenda. Just kidding, OK? | 01:47:16 | |
| Then I need a motion. | 01:47:21 | |
| I move or I lost my paper. | 01:47:25 | |
| Yeah, confirm. | 01:47:29 | |
| Oh, here it is. | 01:47:31 | |
| No. I move to approve the Mayor's appointment to the Bicycle Commission as presented. | 01:47:34 | |
| Second response by Sarah, second by Amber. Any discussion? All in favor? Aye. All right, we'll go ahead to 7.2. We had | 01:47:38 | |
| interviewed. | 01:47:44 | |
| Christy Bayless for the position of the Finance Director and today is the opportunity to go ahead and point her to that position. | 01:47:51 | |
| She is here. I don't know if you like speaking in public, but you're welcome to come say some words after this. But really looking | 01:47:59 | |
| to the council to make an appointment and make a motion to approve her as our new finance director. | 01:48:07 | |
| Yeah, I'm, I'm excited to appoint her. | 01:48:18 | |
| I move to approve the mayor's appointment of Christie. Can I make a comment? Yeah. So grateful her husbands here to support her. | 01:48:22 | |
| Yeah, she was wonderful in the interview. It was great. And I was just so delighted to meet her. Wanted to say that because I know | 01:48:28 | |
| you need support to do something like that. | 01:48:34 | |
| Awesome, I move to approve the mayors appointment of Christine Bayless. Bayless right, That's right. Okay. Has the financial as | 01:48:42 | |
| the finance director. Thank you Marty, we have a first, can I get a second? Second. Thank you Sarah, any further discussion or | 01:48:48 | |
| comments? | 01:48:54 | |
| No, you're, you're wonderful. And then I just need a motion. Do we need to do this by roll call? OK. | 01:49:02 | |
| Jake 100% yes. Amber right Yes. Marty yanked Sarah. | 01:49:10 | |
| Yeah, OK. Would you like to say anything? Do you not feel pressured? You can just shake your head now. | 01:49:16 | |
| I just always like to give your you a time to introduce yourself to the public as well, so. | 01:49:25 | |
| Can you hear me now? | 01:49:36 | |
| Anyway, my name is Christy Bayless I've been with. | 01:49:38 | |
| We're excited that you're bringing that institutional knowledge forward. We really appreciate it. And that kind of brings us to | 01:50:17 | |
| 9.1, which is we have our finance Director and we want to get her on board to talk about this position. So this item is actually | 01:50:24 | |
| being continued to February 28th, 2024. If that I could get a motion to do that, that would be great. | 01:50:30 | |
| I move to continue Item 9.1 Budget amendment to the February 28th, 2024 City Council meeting. OK, I have a first by Amber and I | 01:50:39 | |
| get a second, second, second by Marty. Any discussion or comments? | 01:50:46 | |
| I think that this one was that we were going to meet between here and then to get to know the budget, right? That's right. Okay, | 01:50:54 | |
| all right. And I will all in favor. Aye, aye. Any pros? No, All right, This moves us to 9.2 public hearing. This is the | 01:51:02 | |
| Subdivision Code Amendment Ordinance 2024-01-02 and 03. We had a work session on this a few weeks ago. We've really been looking | 01:51:10 | |
| at this process and now we're here to hear about it. | 01:51:18 | |
| For the public hearing. So I'm going to get a motion to go into a public hearing. Thank you, Marty. | 01:51:26 | |
| I need a second. | 01:51:32 | |
| Second by Jake, all in favor. | 01:51:34 | |
| Aye. All right. And now we'll hear from our planner, Anthony, and he will go through this process so that we can talk about it. | 01:51:37 | |
| I'll ask the commentary from the public and then we will go out of a public hearing and we will continue our conversation as a | 01:51:43 | |
| council. Thank you, Mayor. | 01:51:50 | |
| Can you hear me? Yes. | 01:51:57 | |
| So my name is Anthony Fletcher and I will be going through the subdivision ordinance amendment. And just as a quick background, I, | 01:51:59 | |
| as the Mayor already also mentioned, I presented this in the last. | 01:52:06 | |
| The City Council meeting and this went on to Planning Commission as well and now is going to be the day that we have to make a | 01:52:14 | |
| decision. So we as a city have to stay in compliance with the state code and the state code SB174. | 01:52:22 | |
| Effects. | 01:52:33 | |
| Some of our processes for subdivision approval for preliminary and final as well as other sections in the. | 01:52:35 | |
| In the code. | 01:52:46 | |
| So I'll go straight to highlights from. | 01:52:48 | |
| Planning Commission that we had last week. So there was a lot of discussion on the code enforcement options that could happen for | 01:52:51 | |
| landscape installation as bonds no more. | 01:52:57 | |
| Yeah, so highlights on Planning Commission. | 01:53:12 | |
| There were there were extensive discussions on the code enforcement options for landscape installation as bonds are no longer | 01:53:15 | |
| required by the state code. So we did a lot of discussions on that one and. | 01:53:22 | |
| The Planning Commission approved the window of two year for reporting approved plat final plats. However, further discussions led | 01:53:31 | |
| to maintaining the one year that we already have and having an option to apply to the DRC for up to four to six month extensions. | 01:53:42 | |
| So the Planning Commission recommended approval of the vineyard. | 01:53:55 | |
| Ordinance amendment as we presented and in our presentation we we did recommend that as staff we have we unify the processes. So | 01:54:01 | |
| what the state is recommending is to have. | 01:54:07 | |
| Changes made to single family duplexes and townhomes, but we're recommending our staff to have this processes applied to all other | 01:54:16 | |
| applications, commercial as well. We also did reach out to commercial multiple commercial developers. | 01:54:24 | |
| For feedback and they were all excited about having a unified process. | 01:54:33 | |
| So I'll go straight to the preliminary flat. | 01:54:39 | |
| Changes. | 01:54:44 | |
| We divided this into state code and administrative recommendation. So for what the state requires we have the pre application | 01:54:47 | |
| meeting now optional. The approval body used to be City Council, it's now changing to Planning Commission. | 01:54:53 | |
| Preliminary civil plans have to be 50% complete. We don't need the full plan civil plan for preliminary applications. Frustrated | 01:55:03 | |
| recommendations. We have the engineering cost being replaced by the fee schedule, so we need to take that out of the code. We also | 01:55:12 | |
| did recommend having online applications, so we don't require any hard copies for applications. We also are, can I make a point of | 01:55:20 | |
| clarity really quick for the approval body. So the state did this to try to change this position. | 01:55:29 | |
| Of this goal to make it a non political decision and they changed it to the Planning Commission and the DRC in order to have a | 01:55:38 | |
| group that is. | 01:55:44 | |
| Non legislative, just a point. I mean just approve things according to the code that is there. And so that's what they have done | 01:55:52 | |
| at the state and that's what we're complying with, yes. | 01:55:57 | |
| Thank you. | 01:56:04 | |
| So, um. | 01:56:06 | |
| Partho, addressed in for all plants have to be by the city engineer and we recommend that happening. | 01:56:07 | |
| And we also recommend a staff that applications for preliminary plots should have utility plans and landscape plans provided on | 01:56:13 | |
| the same sheet so we can know where everything else is. | 01:56:18 | |
| We also did recommend including a section for HOA maintenance responsibilities to have a clear cut of what is expected of public | 01:56:25 | |
| works and what the HOA is we have in our city should be taken care of. And lastly, we added the title report competence so that | 01:56:32 | |
| applicants know exactly what we need. Many times applicants get confused on the title report and title insurance because they look | 01:56:40 | |
| similar. OK, pause for just a second. Go back to that. | 01:56:47 | |
| Just because I feel like the public could forget what is on the screen, before we move on, are there any questions regarding | 01:56:56 | |
| anything that's on the screen right now? | 01:57:00 | |
| Anything you need to clarify? | 01:57:08 | |
| No, All right, Go ahead. Thank you. | 01:57:11 | |
| So I'll move on to the final plat code amendment. So the approval body as well for the same reasons given for the preliminary has | 01:57:14 | |
| been changed from City Council to the development review committee. The DRC concept plans are now optional, but we strongly | 01:57:22 | |
| recommend that applicants include that to give reviewers better context of projects. Application review as well, according to the | 01:57:29 | |
| state should be within 20 business days. | 01:57:37 | |
| Now our staff were recommending that again we did recommend a two year, but for the approval we're saying that we should have | 01:57:44 | |
| final plans that have been approved recorded within one year with an option of having the two six month extension up to two six | 01:57:51 | |
| month extensions. | 01:57:58 | |
| Also, a staff were recommending that we did not allow concurrent applications. | 01:58:06 | |
| I'd move on to the. | 01:58:14 | |
| Are there any questions about the final plat? | 01:58:17 | |
| About the DRC, the concurrent applications means submitting both the preliminary and the final plat at the same time, yes. Any | 01:58:20 | |
| questions about that? We don't want that. | 01:58:25 | |
| So the fastest you go through on the preliminary is what, 15 or 20 days? And then they could start. So it's not, it's not | 01:59:02 | |
| finished. Then they can go to the Yeah, exactly. | 01:59:07 | |
| Thank you. | 01:59:13 | |
| All right, so a staff, we took the opportunity to do some code cleanup and updates as well. And still in compliance with the state | 01:59:15 | |
| code 174, we have the accessory dwelling units having a minimum parking space of from 5:00 to 4:00. We used to have five in the | 01:59:25 | |
| city. Now state code also requires that we do not hold certificates of occupancy from applicants. | 01:59:36 | |
| So we cannot, we cannot bond for landscaping anymore. So it's a requirement for. So this means we can't add additional parking for | 01:59:47 | |
| these areas. They've reduced our ability to add additional parking in any of these areas as a requirement. | 01:59:55 | |
| On a dwelling level, but on an entire HOA level, does that mean we can increase visitor parking? Is there any requirements on | 02:00:05 | |
| those, the success retailing units just accessory. So like on an entire concept thing we could still increase our parking for | 02:00:12 | |
| multi use or different things like that to offset. I don't think it's affected by this cost. Yeah, yeah. And H way would still be | 02:00:19 | |
| able to answer. Yes, you could do that. You would have, you'd amend the zoning ordinance that applies to that specific area. | 02:00:26 | |
| And that's where it would be accomplished you and you'd be limited. | 02:00:34 | |
| Being able to do that in future developments, not things that exist right now, yeah. And so your point, but you could put that in | 02:00:39 | |
| there. This deals more with the approval processes than it does with the substance. Where you see substance on things like | 02:00:46 | |
| parking, it's because the state code changed the maximums and the minimums that cities can impose. And so we had to make some | 02:00:54 | |
| modifications to come into compliance and the per dwelling. And if I can clarify. | 02:01:01 | |
| It's the single family home and the. | 02:01:12 | |
| Adu typically their basements as one structure together we can only require 4 parking spaces. And so it's not just four for the | 02:01:15 | |
| Adu and then four for the single family home. It's for, you know, all, all, all together, which you'd have different requirements | 02:01:22 | |
| for like you were mentioning HO as, but you'd have different requirements in public streets. So OK, does that affect when we have, | 02:01:29 | |
| I know that we approved for larger lots. | 02:01:36 | |
| Correct me if I'm wrong. | 02:01:45 | |
| An Adu that could be disconnected from the home. | 02:01:47 | |
| So would that still, is that still this or could we require the five spaces when it's OK? Yeah, I believe it's for credit from Ron | 02:01:51 | |
| Jay. About how we've read it is that it was for all 80 years. You have it right. It doesn't make a distinction between internal or | 02:01:57 | |
| external Adus. It's that you're capped on the number of parking spaces you can require. And do we know if this SB174, I didn't see | 02:02:03 | |
| it on the bill tracker, but do we know if anyone's trying to revise this back because it's been a conversation or not this | 02:02:10 | |
| particular item there are. | 02:02:16 | |
| Bills that deal with accessory dwelling units and that deal with short term rentals that the city will want to track and follow. | 02:02:23 | |
| The league has all of those on their bill tracker. So you could you could go there and track them. They update it daily. | 02:02:30 | |
| Fillmore's bill on this, this did not go through the first time and then this one was amended last legislative session to include | 02:02:37 | |
| it. So this was fought for the first session, made it through this next session. | 02:02:45 | |
| And so. | 02:02:52 | |
| They kind of, I don't think they're bringing it back for discussion even though though everybody always brings it back. Yeah. So | 02:02:54 | |
| thank you. | 02:02:58 | |
| OK, thank you. So the last item I have to stay in compliance with SB174 is the DRC composition. So the development review | 02:03:04 | |
| committee will serve as the land use authority for the final plat. And this would be a technical approval body. And since this is | 02:03:12 | |
| going to be the line of use authority for sign up right approval, they're they're going to have meetings that are public with | 02:03:19 | |
| posted agendas and minutes. | 02:03:26 | |
| And we will have voting members who will be the chair of the Planning Commission, the city manager. | 02:03:34 | |
| Fire Marshall or designee? Before we had it recommended to be the RDA director, but it made more sense after further discussions | 02:03:43 | |
| to have the fire Marshall because we already do have them on the existing committee and we have the heads of building department, | 02:03:50 | |
| engineering, community development and Parks and recs for a technical change. If anybody is following along on our notes, it says | 02:03:57 | |
| the Orem Fire Marshall. | 02:04:05 | |
| I would like it to just say Fire Marshall so that if there are any changes, we don't have to go back and clean up our code later | 02:04:14 | |
| if you have any questions on that as a community. | 02:04:19 | |
| Thank you. | 02:04:26 | |
| So just a quick reminder, all the requirements from the state for us to be in compliance applies to single family duplexes and | 02:04:28 | |
| townhomes. And again a staff will recommend in to have all these processes come together. So we have a unified process that would | 02:04:37 | |
| help us you know, review and basically administrative work that we do for the city, OK. | 02:04:45 | |
| Any questions from the public remaining? | 02:04:57 | |
| OK, then I need, Oh no, come up on, come to the microphone, Daria, state your name and where you're from and what your question | 02:05:01 | |
| is. | 02:05:04 | |
| Evans Vineyard resident I just want to make a comment with that with the landscaping. We talked about this at Planning Commission | 02:05:07 | |
| last time. | 02:05:12 | |
| That to put it back on the developer, not on the homeowner. | 02:05:18 | |
| With code enforcement. | 02:05:24 | |
| To make them responsible for getting that landscaping in. Not the, not the first homeowner. Does that make sense? Do you remember | 02:05:26 | |
| we had that discussion last week? Yeah, it was a discussion. | 02:05:32 | |
| This is one area of law where unfortunately the state has removed the authority from the city to be able to do it. And your your | 02:05:41 | |
| points well received with me because it's often the developer that makes that choice of do we finish the landscaping or not finish | 02:05:46 | |
| the landscaping. | 02:05:52 | |
| It used to be that cities could hold as a stick in that situation the certificate of occupancy and you could say to the developer | 02:05:59 | |
| until the landscaping is completed. | 02:06:04 | |
| Nobody can live in the home and if they don't have the CEO then they can't close on the sale zone. | 02:06:10 | |
| And so it was a really good incentive to get those kinds of things done. What the state has done overtime and it's been kind of a | 02:06:16 | |
| slow erosion of city authority is they paired that back now where the only things you can use as a basis for withholding ACO. | 02:06:24 | |
| Our life and safety issues. So if it doesn't meet fire code, if it doesn't meet building code, those kinds of things, you can | 02:06:35 | |
| withhold the COO. But other items? | 02:06:40 | |
| On the property, you're limited and you cannot withhold the Col. and you have to pursue them as code enforcement. And the | 02:06:47 | |
| enforcement reality on code enforcement on property is you go after the title owner of the property and if it's not the developer, | 02:06:55 | |
| then it becomes the owner of the home. And I agree with you for you may have some homeowners who will not understand that if the | 02:07:02 | |
| landscaping is not in place, they can't turn to the developer to defend them in that situation. | 02:07:10 | |
| They would be on the hook to complete the landscaping and this is all retroactive. This includes Utah City and Holdaway fields, | 02:07:18 | |
| so. | 02:07:22 | |
| Yes, it would apply to any. | 02:07:29 | |
| Building permit issued after we about this code. | 02:07:32 | |
| And Jamie, just add also the the Planning Commission did a request when you do your open meeting training, training with them to | 02:07:35 | |
| that, that they could have kind of a breakout session with you about code enforcement so they can understand. Okay, I can do that. | 02:07:40 | |
| I'll include that in the presentation. | 02:07:46 | |
| Yeah. And it's that's a great question. It's always good to get clarity on what the state is talking about. That is something that | 02:07:52 | |
| we push back on anywhere we can do proper city wise management and hold people accountable especially to protect our home buyers | 02:07:57 | |
| and. | 02:08:01 | |
| And the building process, we try to provide that clarity. Your state representatives. | 02:08:07 | |
| So the last thing I have here would be my proposed motions, our proposed motions and stuff. So one second. | 02:08:15 | |
| Any other questions from the public? Comments? If not, I'll come on up, come on up and state your name. And oh, you got to stick | 02:08:26 | |
| in the microphone. | 02:08:31 | |
| Somebody give her the microphone. | 02:08:37 | |
| Heidi Miller, the Utah Valley Home Builders Association. I just wanted to make a point to City Council all over our beautiful | 02:08:44 | |
| valley. | 02:08:48 | |
| That your power lies in your zoning ordinances. | 02:08:54 | |
| So just remember that for a Council. | 02:09:01 | |
| That's where your power lies. I just wanted to make that point. Yeah, that's a great point. | 02:09:04 | |
| Something I think we'll be able to touch on a little bit further too, and as we get into council discussion. So thank you for | 02:09:10 | |
| bringing that up. I need a motion to go out of a public hearing. | 02:09:14 | |
| I had a. | 02:09:20 | |
| A citizen. | 02:09:22 | |
| That texted me about, Bethany said preliminary should fall in line with surroundings. Sorry, can you hear me? Hello. | 02:09:24 | |
| No. Yeah, when you lean close, it seems like she can. Can you hear me now? | 02:09:34 | |
| OK, All right. So this is what he said. He said preliminary should fall in line with surrounding city cities and be 75% instead of | 02:09:40 | |
| 50 percent, 50% is a weak requirement is very subjective. Preliminary should should be full construction drawing excluding final | 02:09:47 | |
| plan, improve profile drawings. So he was just. | 02:09:55 | |
| Maybe asking you to consider 75% instead of 50%. That way it catches errors in the beginning when it's easy to change. Before we | 02:10:03 | |
| address that, I'm going to go out of a public hearing, OK? | 02:10:08 | |
| I'm going to go out of the public hearing. Thank you. Marty, can I get a second? | 02:10:16 | |
| Thank you, Jake. All in favor, aye. All right, go ahead, Morgan. So I would, I would ask and maybe Anthony or Jamie, is the 50%, | 02:10:22 | |
| is that a state code requirement or was that a staff? It was a state code requirement that was a state, state coverage just | 02:10:29 | |
| because that could change during the final process. | 02:10:36 | |
| No. Will someone clarify what we're talking about? I'm sorry the 50% and what so there was question on the. | 02:10:46 | |
| State requirement for having 50% complete civil plans. OK, thank you. So. | 02:10:54 | |
| Yeah, OK. | 02:11:02 | |
| That is something, I mean, you're, we're always welcome to bring those requirements back to our representatives and talk about why | 02:11:05 | |
| you see the error in it. So that commentary that you got, you could submit that back to our representatives and to say, hey, this | 02:11:10 | |
| is something to look at. | 02:11:16 | |
| The the state code in that circumstance did limit the level of completion that the city could demand. And again, it may not be | 02:11:23 | |
| something we favor, but we were held to it now. | 02:11:28 | |
| Whether we like it, the where the city can assert itself in this process is on determining whether the application is complete or | 02:11:35 | |
| not and whether at each phase of this, whether the information provided by the developer is complete or not. And I would urge | 02:11:42 | |
| staff and those on the DRC that if anything is incomplete, then they ought to push back and not accept that stage application | 02:11:50 | |
| until the completed information is submitted. | 02:11:58 | |
| Yeah. And the great thing to point out with this is even if the council saw something that they didn't like on any of those | 02:12:41 | |
| reviews, if it had been with the council, the council would have to vote for it because that's according to our ordinances and our | 02:12:47 | |
| codes. So it's administrative. And we don't need this review is just to make it go through a quick process and have them look at | 02:12:53 | |
| those technical codes and know them and study them out so that they can make sure that they're hitting those coasts because it's | 02:12:59 | |
| administrative. | 02:13:05 | |
| And that was the comment made by Eileen. That was if we see those problems, like Jeremy said, then we go in and fix them. So if we | 02:13:11 | |
| notice something amiss, this is where we dive into the code and say, OK, what do we want to change to make this process go the way | 02:13:18 | |
| we want to see it as the governing body? So, so then forgive me. | 02:13:25 | |
| So with the primary, the preliminary. | 02:13:34 | |
| Civil plans. | 02:13:38 | |
| Are we changing so? | 02:13:40 | |
| I'm sorry, but we're, we're doing both the commercial side and the mix along with the residential single family. My question is | 02:13:43 | |
| could we have? | 02:13:48 | |
| Do they have have to have the same requirement since it's not from the state the commercial side? | 02:13:55 | |
| So your question is correct, you do not have to have the same requirement for commercial or mixed-use or multi family. So if we | 02:14:02 | |
| see this as a disadvantage, would we want to make a clarification between the two? You could, yeah. What we did have this | 02:14:08 | |
| discussion at a staff level of what would make sense and the planning Staffs request for ease of administering the ordinances and | 02:14:14 | |
| to be able to. | 02:14:20 | |
| It's just an economy. They can achieve what they're already really, really. | 02:14:27 | |
| Stretched with the amount of work that they have in a growing city. And so having one process for everything allows them to | 02:14:32 | |
| simplify their processes. And so that I think is where the recommendation of WhatsApp, one process and one set of requirements. | 02:14:40 | |
| You do have flexibility if you want the preliminary civil plan requirement to be a different threshold for multifamily, mixed-use | 02:14:47 | |
| and commercial, you can do that for sure. And one of the reasons I will just add to that for you that we were discussing the | 02:14:54 | |
| ordinances because while you could make it, they usually end up under consent because you review it, you check it according to the | 02:15:01 | |
| code and then there's no discussion. It's just administrative. So it's an additional duty that we have to put on to our. | 02:15:08 | |
| I have. | 02:15:17 | |
| I think my my concern, I feel there's so many thoughts going through my head, so I apologize. | 02:15:19 | |
| I feel pretty comfortable with putting the approvals unified, having that continue or consistent between the two different | 02:15:27 | |
| delineations. But I feel that my one concern and and Morgan and I kind of talked about this is in order for me to do my job, I | 02:15:37 | |
| don't necessarily care if it's on the agenda for me to approve because I really don't have a choice. | 02:15:47 | |
| In many matters, but I would like to feel like I have more access to these because a lot of times this is the only time I see it | 02:15:57 | |
| is when it's put on the agenda. In the past if that wasn't required I would have no idea what these plots were and so I'm looking | 02:16:02 | |
| to have a way where. | 02:16:08 | |
| Morgan, I think you had a good solution where we could actually have better access to these or make sure that we're seeing them. I | 02:16:15 | |
| know that the DRC will be a publicly held meeting. Yeah, the DRC is publicly held and we'll have posted agendas and then they, the | 02:16:21 | |
| staff reports will be accessible. | 02:16:26 | |
| To the public. So that'll have all the information in there. And another item too, cuz it seems kind of like a general thing from | 02:16:33 | |
| the council that there wants to be more and more transparency for the public for kind of projects that are in place. | 02:16:40 | |
| One idea that's been thrown out is creating a GIS database. That's a mapping system that we could have online. We do have a public | 02:16:48 | |
| base map that has some very basic information for the public access. | 02:16:55 | |
| But we could layer in. | 02:17:02 | |
| And so there were, but that that would just to let you know, that would be a budget, either a budget amendment or something. We | 02:17:39 | |
| could request it in the new fiscal year. There be some costs associated with the to your point, Marty, there will be attendance | 02:17:45 | |
| that are sent looks like the same way we do Planning Commission. So you'll receive them. If you did want to attend the meetings, | 02:17:51 | |
| I'm going to have to organize it so that we meet open requirements for City Council. So we could also work out a schedule like | 02:17:57 | |
| that with the City Council as well. | 02:18:03 | |
| I'm OK if it's a recorded meeting, is that will it be something I can access and watch online? | 02:18:09 | |
| Do they have to be strange? | 02:18:17 | |
| The Do the meetings have to be streamed? No, they do not. | 02:18:19 | |
| There has to be a recording and then there has to be. | 02:18:25 | |
| You know, minutes better than published after the fact. I'm thinking through the Open and Public Meetings Act issue. I don't | 02:18:28 | |
| believe there's an issue. | 02:18:32 | |
| If it's an open meeting with a quorum of the City Council, that's great. It's already an opening. You would not be, you wouldn't | 02:18:37 | |
| be a voting participant, right? But you would be attending as a member of the public. And I don't think you bumped into the issues | 02:18:43 | |
| that you would have if you were to. | 02:18:48 | |
| You know, it's had a staff meeting or attend something else is a quorum and it's not really in our purview then so we wouldn't | 02:18:55 | |
| have to worry about. | 02:18:58 | |
| Them discussing, well, they, you work because they're still organizers. You can't copy of others a member of the public. And I | 02:19:02 | |
| don't think there's any prohibition on having you attend. I think that I like the idea of the DIS program. I'd be curious to know | 02:19:08 | |
| how long that would take to get set up. Of course, we'd have to figure out the funding first if it's something the Council of | 02:19:14 | |
| support. But I think having a program like that and having I, I do appreciate the the public meeting or the DRC being moved to a | 02:19:20 | |
| publicly noticed meeting. | 02:19:26 | |
| Just so you can see if that's something that does help you as having that overview and if it does give any transparency to the | 02:20:11 | |
| public or if the documents that are provided are going to be enough. So maybe we could do some kind of preview, that'd be great. | 02:20:17 | |
| OK, Any other questions on this? | 02:20:23 | |
| I have a lot of. Can you leave that up? Where are you at? | 02:20:31 | |
| You know, for the state to come in and change fundamentally, the structure mandated is a big fundamental change, doesn't happen | 02:20:37 | |
| very often, you know, and so it makes us when it gets pushed down to go, OK, what fundamental or structural changes? | 02:20:46 | |
| What we have, do we just stay the same like And my question is, is like. | 02:20:55 | |
| Now the Planning Commission plays a very large role. | 02:21:01 | |
| In the preliminary, right and, and that's fine, but it's like, like what what Marty's saying is OK, so now I really have to pay | 02:21:06 | |
| attention on every detail. | 02:21:12 | |
| And stay up to date on all of that. | 02:21:19 | |
| And it's. It's almost as if. | 02:21:22 | |
| It's like. | 02:21:25 | |
| OK, that that is one option of like, OK, we're going to have to follow and listen to citizens and and listen to public comments | 02:21:28 | |
| because the Planning Commission is appointed 100% by the mayor. | 02:21:33 | |
| And so just the point of clarity on that, the Planning Commission goes through a process of where they get interviewed or | 02:21:39 | |
| nominated, and then I make a recommendation of the council and they are voted in by a quorum of the body. Yeah. So if you take | 02:21:48 | |
| this past year and the election, Sarah and I won't have a voice of the citizens for a calendar year. | 02:21:57 | |
| Right. To like a point, a Planning Commission member and just a point of clarity, if they were a legislative body that was doing | 02:22:06 | |
| more than appointing ordinances, I could see your point. Like if you were saying we need representation, but they will be | 02:22:12 | |
| following your laws. And then if you don't like those laws as you watch them, you change those laws. | 02:22:18 | |
| Correct. So it's upon all of us now to and it's like, OK, you know, as you go with me and you go and get different plans, it's now | 02:22:25 | |
| upon all of us or upon us to kind of listen to the citizens. And my point is, is if the state is doing such a fundamental change, | 02:22:32 | |
| maybe we don't get a Planning Commission member, but do we get some? We do we form a committee or something that goes OK for our | 02:22:40 | |
| legislative side. | 02:22:47 | |
| That helps us in adjusting our code so that the feelings of our citizens are represented. That's what I'm trying to understand is | 02:22:55 | |
| where is the citizens represented? Because in current code what it would be is well, the previous City Council approved the | 02:23:03 | |
| Planning Commission numbers. So in 2025 when we go address, you'll appoint somebody and we will either vote for or against. And in | 02:23:10 | |
| our city, you know, we had a very large election and it was. | 02:23:18 | |
| Very focused in on planning and Sarah and I have a different opinion on like what direction. So it's like, how do we make sure | 02:23:25 | |
| they're represented because the state is changing fundamentally. | 02:23:31 | |
| And so it's like I gotta go back to my constituents and say we have no direct voice until an appointment comes a year from now. | 02:23:38 | |
| And that feels wrong to me. And you can. | 02:23:43 | |
| Right. So we can adjust the code or whatever. So it's just more of going to those meetings and hearing things and saying, hey, we | 02:23:50 | |
| go and adjust that the what you said like, hey, your power is in the code. | 02:23:57 | |
| And I think the point that we can all look to is every council goes through this, every mayor goes through this, is there's people | 02:24:40 | |
| on the Planning Commission that were appointed at some point. | 02:24:45 | |
| What you come to learn is that they are only approving the things that are in your ordinances and at any moment you can go and | 02:24:49 | |
| change it. I think what I like about this process is that. | 02:24:54 | |
| If you weren't involved in watching what the Prime Commissioner was doing and if they were keeping up with your codes, this is a | 02:25:00 | |
| time to get more involved and see it. And then your technical advisory committee, which is the DRC that's always approving | 02:25:06 | |
| reviewing these plots before they come to us anyway. They're going to be really granular about it and you'll have an opportunity | 02:25:12 | |
| to go and watch that and kind of hear how they're correcting it and and what they're saying. | 02:25:17 | |
| When they come to your consent agenda, it's you going and trying to meet with those experts individually and try to figure out | 02:25:24 | |
| what they're saying in order for you to figure out the code anyway. So it really provides an opportunity not only to us as a | 02:25:30 | |
| legislative body to change our ordinances, but to the people to go and see how we are processing these codes. And then we have the | 02:25:36 | |
| ability to say, wow, this is how they reviewed them. This is the commentary they made on them. This is what this subject matter | 02:25:41 | |
| expert said. | 02:25:47 | |
| This was the input from the public and then we carry the consistency from our planning. | 02:25:54 | |
| Approved it and they get to watch it too in the DRC and it just keeps this consistency through the whole thing where they go back | 02:25:58 | |
| and they bring their training. And I think it's going to be a better process for us to really review our code than we've had in | 02:26:04 | |
| the past because it's do you have any questions? | 02:26:09 | |
| Difficult. So it's upon us. It's just more pressure to pursue Sarah and I that might have a different opinion to go through and | 02:26:52 | |
| say we need to make sure that our intent is really water tight so that it goes down to a board that is appointed. So that's why I | 02:26:58 | |
| just think like I want to make sure our constituents because time and time again, we've had a couple of referendums on the | 02:27:04 | |
| planning side and hey, we're not happy here. And it's like I'm going to come back and say, well, it's still being it's still being | 02:27:10 | |
| interpreted. | 02:27:16 | |
| They have to follow the code. So if Jake were to say I'm representing the people and I want everybody, every, you know, House has | 02:27:54 | |
| to build on the right side. It doesn't really matter what somebody you disagree with feels like if they are on this technical | 02:28:00 | |
| advisory committee or if they serve on the Planning Commission, if you have put into law that everything goes to the right side, | 02:28:06 | |
| that group has to do it. Just just a point of clarity. I think it would be worthwhile to have Morgan or Anthony to clarify what | 02:28:12 | |
| exactly. | 02:28:18 | |
| Plots approve because I think that there are a lot of details with Planning Commission that we kind of depend on both the ERC now | 02:28:25 | |
| and ERC always, but more of an informal public way. But specifically there's not for me personally, what I've seen on flats are | 02:28:35 | |
| that's a pretty basic map that follows our code, you know, the different lot sizes I would assume. | 02:28:44 | |
| And street names, which I think addresses are engineers purview. Is that what we've just learned? | 02:28:55 | |
| Yeah. So I I think that it would be important and helpful to clarify exactly what we're losing our authority on. | 02:29:02 | |
| I just looked over at Morgan. Yeah, if I read his expression right, he wants me to take this one. Yeah, you're good. And we do | 02:29:12 | |
| have a slide too. So if you want to provide the slide will be helpful in just a moment. And Marty, your comments are really, | 02:29:18 | |
| really astute One, because when we do our training and we talk about legislative and administrative decisions and how they're | 02:29:24 | |
| different, the key difference from my advantage having to defend. | 02:29:30 | |
| The actions of the different public bodies that make these choices is when you're making a legislative decision. What do we want | 02:29:37 | |
| our land use ordinance to be? You get to make it on whatever policy basis you think is important, and you can bring to bear what | 02:29:45 | |
| you felt the electorate's opinion was at the time that you were voted into office. But the decisions made by the body and each of | 02:29:54 | |
| you hold one vote, not Fiat, to do whatever you as an individual think ought to apply. So you would have to. | 02:30:02 | |
| Negotiate, discuss and come to a consensus on what you would like to do in that situation. | 02:30:12 | |
| The Planning Commission and staff have a very different role because they'll look at what's in the land use ordinance, they'll | 02:30:17 | |
| apply that to the application that's before them and their process will be one of looking at the application, making sure it's | 02:30:24 | |
| complete as the code, and then looking at the plat to make sure that it. | 02:30:30 | |
| Also conforms to code, but they don't have the ability to impose their personal preferences or their own agenda on what they're | 02:30:37 | |
| approving. It's an administrative function and they're bound by what's in the statute. And if they don't follow that, then they | 02:30:45 | |
| expose the city to either an appeal of their decision or an eventual lawsuit that would challenge the decision. Anthony's pulled | 02:30:52 | |
| up the slide that shows an example of what a flat looks like. | 02:30:59 | |
| Plats create legal boundaries and they create legal rights, and it's a recorded document that once it's recorded, establishes who | 02:31:07 | |
| owns parcels, who owns the rights of way, where those parcels and rights of way are, where easements are located, what the rights | 02:31:14 | |
| of the various property owners and property interests are. | 02:31:21 | |
| They by statute or and and by city code are required to have review and approval by a number of officials. So the the DRC chair in | 02:31:29 | |
| the future will sign Platts as having gone through that process, the city engineer has to do a review, sign it, stamp it. | 02:31:39 | |
| Yeah. In its most simple form, a subdivision would be taking a single parcel, making it to what we more often see are what you see | 02:32:22 | |
| up here on the screen, which is a neighborhood scale flat or the phase of a neighborhood development plan and so on. The more | 02:32:29 | |
| recent approvals like holdaway fields and. | 02:32:35 | |
| Some of the downtown parcels, what you'll see are phased applications for plats and it'll have not the not the whole development, | 02:32:44 | |
| but a portion of the development that they'll chunk off and do it one time. | 02:32:49 | |
| Do you wanna go to the screen that shows the changes in general, just in case there's anything else that Marty wants clarity on | 02:32:57 | |
| for the general public? | 02:33:02 | |
| And discussion. | 02:33:08 | |
| Changes in the preliminary where it kind of goes like this was the council is now the DRC. That page that you created Mayor, can I | 02:33:10 | |
| make one more comment about the. | 02:33:16 | |
| Some of the city government functions are established by state law and the Planning Commission is one of those. Cities are | 02:33:23 | |
| required to do a general plan that talks generally about what are your wishes for land use within the city. The general plan | 02:33:29 | |
| doesn't create the ordinance. The council then creates the ordinance and then you're required to have a Planning Commission and | 02:33:34 | |
| you're now required to have an an entity that makes the administrative approval on subdivisions that can be the Planning | 02:33:40 | |
| Commission can be staff. | 02:33:46 | |
| But it's you're not required to have it either one. | 02:33:52 | |
| I think city staff has selected the option that creates a public process for those approvals. I think that's a healthy thing when | 02:33:55 | |
| you come at it from a perspective of transparency. | 02:34:00 | |
| Planning commission's in every city I'm aware of have staggered terms. And it's we talk when we talk government one-on-one, we | 02:34:06 | |
| often talk about how the US system tries to put checks and balances in everything it does. And staggered terms for planning | 02:34:13 | |
| commissions are one of those important checks and balances at the municipal level. And the reason they have staggered terms is so | 02:34:19 | |
| that you do not have. | 02:34:25 | |
| A single council member or a single mayor that comes in and says I want to wipe the slate clean and tell everybody to do it my | 02:34:33 | |
| way. | 02:34:36 | |
| And the Planning Commission, with its stagger terms, allows the council over a rolling basis to make those appointments as they | 02:34:40 | |
| come about, but it doesn't allow any one individual to go in and wipe the slate clean and kind of make it that way. There will, I | 02:34:47 | |
| trust, be an opportunity for this council, the five of you, to make Planning Commission appointments when they come due. They can | 02:34:55 | |
| come due when terms expire. They often come due when people's circumstances change and they may have people that can't serve any | 02:35:02 | |
| longer. You make no appointments. | 02:35:09 | |
| It's hard to predict exactly when they'll occur. | 02:35:17 | |
| But they're staggered for a reason, I believe a good reason. Can I add one more thing? And I know, Jacob, you're, I know you want | 02:35:20 | |
| to talk stuff. The Planning Commission, from my experience, are often frustrated because they there's been controversial votes | 02:35:27 | |
| like let's say hold away fields. | 02:35:34 | |
| I think they voted no on it and we voted yes, right? | 02:35:43 | |
| I don't know what kind of recommendation they have made. They might have had stipulations that were disagreed with and they might | 02:35:47 | |
| have said other things that were for it, but you could just use the overall term that sometimes they say no and sometimes we say | 02:35:53 | |
| yes. Yeah. And so and and sometimes I have felt that they represent more of what your goals are and that the council hasn't always | 02:35:59 | |
| helped strong to that, so I think. | 02:36:05 | |
| I want you to be able to continue, but I think that the whole conversation about the Planning Commission. | 02:36:13 | |
| Is kind of like a, it's not necessarily a part of this code, but I think it's something that we could continue to talk on. Well, | 02:36:18 | |
| and I would say through the point of discussion and maybe Jake, you were just going to say this, is that as we create the DRC of | 02:36:24 | |
| selecting who's going to be sitting on it. And that's why I have mentioned the continuance from the early position of the | 02:36:30 | |
| preliminary to the DRC and final of carrying the chair in both places. That way they can take that information back and continue | 02:36:36 | |
| to carry that continuity. | 02:36:42 | |
| But I think that is why this discussion is pertinent to it. | 02:36:49 | |
| Jake, maybe? | 02:36:53 | |
| Yeah. | 02:36:56 | |
| I get to be in the Supreme Court like in two weeks and I get to go meet them all. I'm really excited back door and get to go to | 02:36:59 | |
| lunch with them. And so I've been preparing and reading about separation of power. So I'm glad you brought that up. | 02:37:05 | |
| Separation of powers is really important and I agree with. | 02:37:15 | |
| The Planning Commission, you know, if you look at Jeff Night and. | 02:37:19 | |
| Tim Blackburn, It's where you have. | 02:37:26 | |
| You know, you have Chris God and a few others that represented maybe a different view or whatnot. And so when you have change of | 02:37:30 | |
| councils. | 02:37:35 | |
| And the timing of it. | 02:37:41 | |
| I guess if I love the example of the Supreme Court, they are there to interpret the legislation and that that's what the Planning | 02:37:44 | |
| Commission is now. | 02:37:49 | |
| And anyone that looks to the Supreme Court doesn't say that's political is wrong. You know, the president looks at it and then | 02:37:56 | |
| the, the count, the, the, the people come in and the timing of that right and so on. This where it's like. | 02:38:03 | |
| You know, we appointed in December those and it and it won't go through for another year. I just think that since if the state is | 02:38:12 | |
| allowed to look at fundamental changes in powers or whatnot, this coming through, it's like. | 02:38:19 | |
| Maybe we should, maybe we should look at that. And I'm, I'm saying not changing the members, but of like when is the time? Is it | 02:38:28 | |
| in December at the end of election or is it when they are newly seated? So that the vote of this body, you know what I mean, | 02:38:34 | |
| 'cause it's like I'm going to be voting somebody at the end of my term in four years for a Planning Commission member of somebody | 02:38:40 | |
| that I got voted out on, right. And so it's like we just want to make sure that our code is up to date with the fundamental | 02:38:46 | |
| changes that the state brought. So. | 02:38:51 | |
| Maybe the dates, if that's in our code of like when that happens so that I can go to my constituencies and say this is the | 02:38:58 | |
| craziest thing, just got elected, but I can't do a confirmation on one of those individuals and say, hey, when you're interpreting | 02:39:04 | |
| from my legislative side. | 02:39:10 | |
| This is the intent, but it does, but because of the thing it makes, it is upon our our body to make sure it is very watertight so | 02:39:18 | |
| that the intent is like this is like you need to interpret it this way. But again, that's what the Supreme Court there is | 02:39:25 | |
| interpretation of law and ordinances is such a massive part and that interpretation is in the Planning Commission. And so, so I | 02:39:33 | |
| would say the question on the table for the council is do you want the planning chair on the DRC? | 02:39:40 | |
| Then we just to. | 02:40:26 | |
| Let's kind of reiterate, we had the request to change Orem Fire Marshall to Fire Marshall. So in the motion if you want that make | 02:40:28 | |
| that a condition and then the other is right now it's a two year for the final plat to be recorded from the approval date. You | 02:40:35 | |
| could you could make that a one year with two six month extensions. We actually like that because that would require the applicant | 02:40:42 | |
| to have to submit, submit for sometimes we do have times where there's multiple property owners, it takes forever to get | 02:40:49 | |
| signatures. | 02:40:56 | |
| And so to at least have the extension or you can keep it as two years and so you know staff is fine with either either way. | 02:41:03 | |
| And to clarify, that one specifically was on the preliminary, that would be on the final plot. This is the second motion. That's | 02:41:10 | |
| right, 202402 And then the fire Marshall, I believe would be on the 3rd. And you could even put Vineyards fire Marshall because | 02:41:17 | |
| that keeps it in contractor if it seems just one day and it pencils. | 02:41:24 | |
| Yeah, exactly. | 02:41:34 | |
| So I just sorry, you're good. | 02:41:38 | |
| Well, we can have more discretion. If somebody disagrees with you, can they can make an alternate discussion or an alternate | 02:41:43 | |
| motion and we'll have to do these one by one. | 02:41:47 | |
| So I moved to adopt Ordinance 2024-01, Preliminary Subdivision Applications of presented. | 02:41:52 | |
| Note with the note as presented. Yep, that that one. | 02:42:00 | |
| 2nd. | 02:42:05 | |
| OK, we have a motion by Marty, a second by Amber. Is there any discussion, a point for clarification says this. Putting the | 02:42:07 | |
| residential and the multi use all as the same ordinance? Yes, this would be the unified process. | 02:42:14 | |
| MMM MMM MMM MMM. | 02:42:23 | |
| So I would like to add one of the reasons why, because this has been a, this has been something that I've thought about a lot too. | 02:42:27 | |
| The one reason that's kind of led me to support the staff and their requests in combining everything together. | 02:42:34 | |
| It's really frustrating when we can't change anything and they're putting something in front of us and asking us to go in more of | 02:42:44 | |
| a formality and then if we were, who knows, is on the council and we have, you know, a rogue action where it's denied. I just feel | 02:42:52 | |
| like we're increasing risk for the city and that's why I feel comfortable leaving it in the hands of our staff. | 02:43:00 | |
| And I feel that, but what satisfies me as well, because my main concern as before is I want to make sure that I'm seeing these so | 02:43:11 | |
| that I can make changes in the future. So I don't feel like it's that big of a change outside of just decreasing the liability. | 02:43:20 | |
| Yeah, I agree. I just think that on if separating him it would allow for, on the multi use, it would allow for me and Sarah to | 02:43:30 | |
| have the interpretation of the law cuz we know we are ourselves know what we interpret it to be or what the legislative intent | 02:43:38 | |
| was. So if we, you know, I would obviously put a motion to separate it. | 02:43:45 | |
| So that and then #2 and I hear your point, but I want to hear the anger from the citizens. If they're not, I want to face it so | 02:43:54 | |
| that it helps me understand that I need to change the legislative side. | 02:44:01 | |
| And listen to him because you're right, we can't. We can't, we can't change it. And you have to follow that ordinance. | 02:44:08 | |
| But going through that motion me, I was elected to do that and to to affect that change because, you know, we've had some | 02:44:15 | |
| controversial projects and it's like that helped me to move the legislative side more, I guess. | 02:44:22 | |
| Instead of sending that route to somebody else, for me personally, I feel like we will hear the residents as it's a public meeting | 02:44:30 | |
| and then we'll be able to watch as they're hearing from subject matter experts. And because it's a reduction of staff time, it's a | 02:44:35 | |
| reduction of taxpayer dollars. So yeah. And I and I feel like it just puts a little bit more responsibility in our hands to make | 02:44:40 | |
| sure that we are informing the public. | 02:44:45 | |
| Like when I go through and watch Planning Commission, if I see something that's exciting, I'll share it with my neighborhood or | 02:44:51 | |
| see something that's concerning, I'll share it with my neighborhood and invite them to attend and, and say the things on council. | 02:44:57 | |
| And so I think that the best thing that we can do to make sure that we are hearing from our community is within our, like within | 02:45:03 | |
| our information. We're putting it out there for them. | 02:45:09 | |
| Because I mean, it's still publicly noticed, but I don't want it to be a situation where it's one of those things that kind of | 02:45:16 | |
| flies under the radar. Jamie, if we have a motion and do I see who votes for it? Or if there's a second motion, do I take that for | 02:45:23 | |
| first and then take the phone call? So you, you presently have a motion. | 02:45:30 | |
| It was unclear to me whether Council Member Holdaway was discussing well. | 02:45:38 | |
| Just in terms of procedure. | 02:45:45 | |
| I thought you were making a comment, not a substitute. Yes, I just was gonna direct him to make a counter if he wanted to. | 02:45:48 | |
| Substance aside, you can just discuss the item and express your wishes or ask for information, that kind of thing. You can make a | 02:45:58 | |
| substitute motion, in which case the mayor would call for. | 02:46:05 | |
| A vote on whether there's a second for the substitute motion, then you would hold a vote on that. | 02:46:14 | |
| Or you could request an amendment to the motion that Marty made. She can accept that as a friendly motion. If it's not a friendly | 02:46:20 | |
| motion, then it defaults to kind of the same process. | 02:46:25 | |
| And then go back to the. | 02:46:32 | |
| Prior, you'd have to have a second, so 'cause I have a second now if I get a counter and then I get a second, I take the vote, | 02:46:35 | |
| correct? And then if that fails, do I go back or does Marty have to restate hers? No, you would vote on the you'd vote on the | 02:46:42 | |
| substitute motion 1st and then you would go back to the original. Alright, alright. So can I make a friendly amendment or a | 02:46:49 | |
| counter? I could make a friendly. You can request a friendly amendment. You can request a friendly amendment. | 02:46:56 | |
| From my friend Marty. | 02:47:04 | |
| To umm. | 02:47:05 | |
| Yeah, to separate them so that we could on the multi use and the others face those but push along the requiredment from the state. | 02:47:08 | |
| That's what I would want. | 02:47:22 | |
| And Jake, to clarify, it would be all the other applications. | 02:47:24 | |
| All the other applications so that we can. | 02:47:28 | |
| That's how I would want to, even though I I know it's it's the two process, but it's friendly. | 02:47:32 | |
| I I might have to make. | 02:47:41 | |
| I, I like friendly things. I think my one concern is another item that's on our agenda is we're trying to increase support and | 02:47:44 | |
| staff for the planning department. And so it's hard for me if they, they've really been, they've really been open, they've been | 02:47:52 | |
| really clear on what they want as a staff for this motion, but for this ordinance change. | 02:48:00 | |
| So they've been open to us, not going their way, but I think that they've been very clear that that's what they feel will help | 02:48:10 | |
| their department run. | 02:48:13 | |
| Most the best, the best. So I think you'll have to do a counter. I'm sorry. | 02:48:16 | |
| A counter motion. So a counter. So do it like change it up a little bit. | 02:48:24 | |
| We are good friends and now if you're not happy with I bought a jalapeno bed from you all the time. OK, substitute motion and then | 02:48:31 | |
| see whether there's a second on the substitute. | 02:48:38 | |
| No, I, I, I think, I think the only other thing that is an issue for me is the 50% which I can't change because that's the | 02:48:50 | |
| statement. No, no, no, but we can change the 50% on all the other multi use. We can increase that percentage on, on the other | 02:48:57 | |
| plans, right. All the other applications on all the other applications, correct. You have to just not unresidential for, for just | 02:49:03 | |
| residential. Would you like that as a friendly amendment? | 02:49:10 | |
| Friendly amendment sent over. What do you think? | 02:49:16 | |
| I'm I'm comfortable with that. If staff doesn't have a complaint, I know that it does change the process a little bit. But if, if, | 02:49:21 | |
| if I could, if I could just add and you guys are welcome to make any decision. We won't be offended. But the the 50% for | 02:49:29 | |
| preliminary plat we and we've we've worked with our engineering department. We feel that that provides a substantial amount of | 02:49:36 | |
| information doesn't civil plan. So that's where you're getting like the layout of the utilities, your understanding of the grades. | 02:49:43 | |
| There's a technical review process that happens after the preliminary plaque that gets approved and that that's where they would | 02:50:25 | |
| then go into more in depth engineering drawings. | 02:50:31 | |
| But you guys are welcome. Sarah, did you have any comments on that? | 02:50:38 | |
| No, I'm sorry. No, I'm listening and learning. OK, so you feel you now. I just wanted that point of clarity that what you were | 02:50:42 | |
| requesting is not part of is not necessary for these requirements. It comes at a later time. You guys understand each other is | 02:50:48 | |
| sufficient. Yes, we feel like. | 02:50:54 | |
| Just to add to what Morgan said, so the preliminary plat pretty much just shows the layout of the land and the divisions, the | 02:51:03 | |
| number of parcels that you intend to. | 02:51:07 | |
| I'll have the land subdivided into, so you don't need so much information in terms of detail to show that you're going to do this | 02:51:13 | |
| this way or not. You just want to share your intention to the city and how you intend to probably even face it when it comes to | 02:51:20 | |
| its development. That's why we have the final plot, which goes into picking sections of the preliminary that was approved and that | 02:51:27 | |
| has all those things delved more into detail. | 02:51:35 | |
| Think did you still want that as a point of clarity, knowing that they do those requirements later and that they need the | 02:51:43 | |
| requirements of the 75%? Are you still asking for the friendly amendment? | 02:51:48 | |
| I think if Marty doesn't feel like it's needed, you know, it's okay. Seems like the staff clarified that they don't need it. OK, | 02:51:54 | |
| all right. Did you want to make a counter or do you feel comfortable with her motion? | 02:52:01 | |
| I don't feel comfortable, but you don't get everything in life, you know, you don't want to make a counter because you feel OK to | 02:52:09 | |
| vote in the direction you want to. Yeah, I think I know enough to vote the way in which I would. So we have a first time already. | 02:52:16 | |
| We have a second by Amber. I'm going to do this by roll call. Sarah. Marty. Aye, aye, Amber. Hi, Jake. All right, that brings us | 02:52:23 | |
| to the end of our discussion, and I'm going to adjourn. Hey, we will have. | 02:52:30 | |
| Sorry, everybody, I got your hopes up. We're still here for dinner. I'm going to make the next motion. I move to adopt Ordinance | 02:52:41 | |
| 2024-02 final subdivision applications with two amendments. Instead of being a stipulation, instead of saying vineyards, instead | 02:52:48 | |
| of saying Orem Fire Marshall, having it say vineyards Fire Marshall, that that would actually be for the the next one. I'm sorry | 02:52:54 | |
| about that. | 02:53:01 | |
| The the amendment should you choose this is the one year I want to do that the one year with two six month extensions. We we feel | 02:53:08 | |
| like that that would help us. Yeah no, I wanna do that one. I I also believe that that's important. So all right with one can I | 02:53:14 | |
| just say as Morgan said stated. | 02:53:20 | |
| With, with the stipulation of the one year and the six months, the two six months do it. No, you go for it. You're the one. No, | 02:53:27 | |
| you, you have it in front of you. I, I just wanted to state it clearly. So I'm happy I moved to adopt Ordinance 2024-02 final | 02:53:33 | |
| subdivision applications with one year. | 02:53:39 | |
| Well, one year and two six months. | 02:53:46 | |
| So that works. | 02:53:52 | |
| As I said, there's a final flat learning actually just below the final cut be recorded at Utah County within one year with the | 02:53:54 | |
| option for an applicant to petition the DRC for a six for two for two six month extensions the applicant may receive with six | 02:54:00 | |
| months. | 02:54:06 | |
| Don't correct me on this one. I thought it was two, six months. It is. Oh, but. But you're reading it a different way. OK. A six | 02:54:15 | |
| month extension. The applicant may receive up to two extensions. All right, Does anybody need me to re clarify that? I feel like | 02:54:23 | |
| everybody understands. I wanna read it. All right. Second. So we have a first by Marty, a second by Amber. Any discussion? If not, | 02:54:30 | |
| I'm gonna go ahead and call A roll call vote. Jay. Amber. Hi. Yay, Marty. Sarah. Yay. All right, we need one more. | 02:54:38 | |
| Someone else wanted to take let's go for it, let's go for it. I moved to adopt. She got this. | 02:54:47 | |
| Ordinance 2024, Dash 03 Development Review Committee, Accessory dwelling unit Parking and landscaping bonds. | 02:54:53 | |
| With the condition that the instead of saying arms fire Marshall, it'll say vineyards fire Marshall and and one it will say fire | 02:55:01 | |
| Marshall period, Not a city name. For the time being, it is the Orem Fire Marshall who acts as ours. We don't have one yet. OK, So | 02:55:07 | |
| just fire Marshall, not OK. | 02:55:14 | |
| OK, we have our first time already on the table. | 02:55:22 | |
| If that was for the other one and then we have a second by second Amber, any discussion? | 02:55:26 | |
| OK. We're going to go ahead and do a roll call. Sarah, can I do a clarification real quick? Sure. This is state law, right? | 02:55:34 | |
| This is one for the parking, yes. Can I vote just so they know how mad I am or does it send them a thing? No, you would not be in | 02:55:42 | |
| the cities I represent. You would not be the first council member to note on the record how upset they are about being forced to | 02:55:47 | |
| do. | 02:55:52 | |
| I didn't know if his administrative. | 02:55:59 | |
| No, no, I want to notice better record. I'm angry. Yeah, so does that, but you still have to have a three to one, three to two | 02:56:02 | |
| vote, right? So I I spoke out first. You're in a weird spot. What often council members will do is say that they are voting yes, | 02:56:07 | |
| but with reservations. And then they'll state those reservations on the record. It would seem that the whole council has | 02:56:13 | |
| reservations. We'll state that for the record. | 02:56:19 | |
| You have to vote yes and put it in place or else the city incurs penalties, right? And you don't want that. | 02:56:28 | |
| OK. Especially with how much we've talked about the importance of city wise management and the need for the additional parking. | 02:56:34 | |
| All right. | 02:56:37 | |
| We're voting. Sorry, Sarah Martin. | 02:56:43 | |
| No, OK. No. All right, that brings us to the close of our meeting. I am adjourning our meeting. Thank you. Thanks for coming. | 02:56:48 | |
| Thanks for letting me be the no. | 02:56:53 |