City Council Regular Meeting
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Transcript
| I. | 00:00:17 | |
| All right. | 00:00:41 | |
| It is January 24th, 2024 and the time is 6:00 PM and I'm going to go ahead and start our Vineyard City Council meeting. We will | 00:00:43 | |
| start with an invocation and the Pledge of Allegiance by Council Member Cameron. | 00:00:49 | |
| Our dear Father, and we come before thee at the beginning of this. | 00:01:08 | |
| With us to guide us. | 00:01:13 | |
| Help us to be wise to you. | 00:01:17 | |
| The things that we need to know and make the best decisions for the people that we serve. | 00:01:20 | |
| We pray for Thy guidance and inspiration and direction and all that we do and to keep. | 00:01:25 | |
| Righteousness at the forefront of our decision. | 00:01:34 | |
| And the freedoms of their people and the freedoms of our country. | 00:01:37 | |
| We love you and honor everything for this season and safer. Let me choose. | 00:01:40 | |
| All right. | 00:01:46 | |
| Of the United States of America and see the Republic for which it stands, one nation under. | 00:01:51 | |
| This liberty and justice for all. | 00:02:02 | |
| All right. We're going to go ahead and begin our work session. We have a little operational switch. 8.1 is our TSD presentation | 00:02:07 | |
| and this is Rich Mickelson that's going to be offering this presentation. We are going to go ahead and switch that to the | 00:02:14 | |
| beginning so that he can make his way home earlier than later. So come on up. | 00:02:22 | |
| Mayor, can I make a quick note on the record while he comes up? My law firm represents a number of public entities and represents | 00:02:31 | |
| both the city and TSD. I do the work for the city. One of my law partners does the work primarily for TSD. We have not to date | 00:02:38 | |
| ever had an issue that conflicts, but if an issue did conflict, we would bring it forward first. But I just wanted to make that | 00:02:44 | |
| known where we have new council members that may not be aware of that. | 00:02:51 | |
| OK. I just, I just really quickly wanted to introduce Rich. Rich Mickelson is the district manager for Timpanoga Special Service | 00:03:00 | |
| District. It is our wastewater treatment facility that services 11 different cities here in the 10 different cities here in the | 00:03:08 | |
| county. Rich manages the overall operations of all services at TSSD. He also is the procurement officer, the budget officer, the | 00:03:15 | |
| personnel and the personnel director, and he's been with TSSD since 2018. | 00:03:23 | |
| So today he's going to talk a little bit about the rate increase that TSSD has put before, not just Vineyard, but across the | 00:03:31 | |
| district. | 00:03:36 | |
| Thank you, Eric. So I have to introduce myself. Thank you guys. Appreciate it. So I've presented a video, I've had your staff. | 00:03:43 | |
| They're trying to get that ready and I think it's ready to go. We'll watch that and then I'll answer questions afterwards. | 00:03:52 | |
| I'm sorry dramatically lowers carbon footprint or TSD secures grant millions but since it's what you're paying for. | 00:04:06 | |
| I'll pause for a second. Sound like. | 00:04:20 | |
| Now there's no volume. | 00:04:22 | |
| It's up all the way too, sorry. | 00:04:28 | |
| I'll start it over. Give me a second. | 00:04:31 | |
| Resources protects our environment. | 00:04:44 | |
| Leverages current plant assets and minimizes rate increases with population growth being an immediate driver. | 00:04:49 | |
| Sorry. | 00:04:59 | |
| 2020 master plan phase one improvements. | 00:05:01 | |
| If this were a news article, the headline might read TSSD dramatically lowers carbon footprint or TSD secures grants saving | 00:05:05 | |
| constituents millions. But since it's not, we are just calling it the 2020 Master Plan Phase one improvements. As mentioned in | 00:05:13 | |
| previous videos, our objectives for plant improvements were heavily influenced by stakeholder input from the communities and our | 00:05:20 | |
| regulatory environment, which is a moving target. Our current plan checks a lot of boxes. | 00:05:28 | |
| Enhances livability for our growing community, provides beneficial resources, protects our environment and Utah Lake, leverages | 00:05:37 | |
| current plant assets and minimizes user rate increases. With population growth being an immediate driver. TSSD has begun the | 00:05:44 | |
| initial detailed planning and engineering for the Master plan Phase one improvements. The time frame for the design, construction | 00:05:52 | |
| and startup is expected to span from 2022 to 2029. | 00:06:00 | |
| In parallel with the design, TSSD is actively investigating funding alternatives, which will include a mix of bonding and | 00:06:08 | |
| potential state or federal grants or incentive payments. Any bonding would be paid back through impact fee revenues, which are | 00:06:17 | |
| charged one time to new connections, and user rates, which are charged to all users, typically on a monthly basis. TSSD is | 00:06:25 | |
| regularly updating impact fees charged to new users as allowed by state law. Total phase one projected costs are $522 million. | 00:06:34 | |
| The total value of grants and incentive payments we have already secured or are actively pursuing is over $86 million. This | 00:06:44 | |
| funding is coming from ARPA, Utah County, Utah Division of Water Quality, the Federal Bureau of Reclamation, as well as funds | 00:06:52 | |
| designated by the Inflation Reduction Act Securing these grants will generate a tremendous savings to our users. TSSD is | 00:07:00 | |
| implementing the phase one improvements in a series of construction bid packages. | 00:07:09 | |
| And using local construction companies as well as local labor as much as possible. Here's a summary of what's included in those | 00:07:17 | |
| packages. Construction package A The dryer. | 00:07:23 | |
| The current biosolids disposal system is an odor source. TSD will construct an advanced thermal belt drying facility to capture | 00:07:30 | |
| the odors and remove water from biosolids, generating a nutrient rich product that meets EPA standards for soil use, reduces truck | 00:07:37 | |
| traffic and landfill waste, and enables local farmers to decrease their reliance on synthetic fertilizers. Implementing this | 00:07:45 | |
| process will reduce our carbon footprint. | 00:07:52 | |
| Backup options include continued hauling to landfills and in vessel composting, which is done in a concrete structure enclosed | 00:08:00 | |
| inside a metal building. This structure inside a structure is highly effective at capturing foul composting odors and is another | 00:08:05 | |
| sustainable option. | 00:08:11 | |
| Construction package B Water reclamation. | 00:08:18 | |
| The master plan identified a need for TSSD to develop the southern portion of the current site. The South treatment facilities | 00:08:23 | |
| will commence with Package B and will further improve the district's discharge to Utah Lake and provide the ability to reclaim the | 00:08:29 | |
| water as a Utah Division of Water Quality Type 1 recycled water source. Type 1 recycled water can be used for a variety of non | 00:08:36 | |
| drinking applications including industrial cooling and irrigation where the potential for public contact is high, such as parks | 00:08:42 | |
| and residences. | 00:08:49 | |
| Package B facilities include a secondary pump station, chemical building, final filter building, UV disinfection facility, and | 00:08:56 | |
| outfall secondary pump station. This 96,000,000 gallon per day total capacity pump station lifts secondary treated water to the | 00:09:05 | |
| final filter building. This facility houses chemical flash mixing, future flocculation, sedimentation basins, and filtration. | 00:09:15 | |
| The pump station has eight vertical turbine pumps, each with 12 million gallons per day pumping capacity. Chemical building | 00:09:25 | |
| Dissolved phosphorus that cannot be easily settled out of the existing system can be changed to a particular form by adding | 00:09:32 | |
| chemicals. These chemicals, known as coagulants, bind with the dissolved phosphorus to form particulates that can then be | 00:09:38 | |
| filtered. This process is known as chemical phosphorus removal and is critical to meeting low phosphorus discharge concentration | 00:09:45 | |
| into Utah Lake. | 00:09:51 | |
| The chemical building houses the coagulant and storage tanks before being pumped into the liquid process. Utah County and state | 00:09:59 | |
| funding has been secured from federal ARPA grants to pay $8 million towards this project. Final filter Building The final filter | 00:10:05 | |
| building's purpose is to filter out particulate phosphorus, suspended solids, and other debris. The final filtration has many | 00:10:12 | |
| benefits and produces a much higher quality water that reduces carbon and phosphorus loading to Utah Lake, thus helping us protect | 00:10:19 | |
| Utah Lake. | 00:10:26 | |
| Filtration also produces reuse water that can be used for secondary irrigation, wetlands creation or enhancement of other | 00:10:34 | |
| potential recycled water demands and can be a drought resistant water source for our community. To make this project happen, | 00:10:41 | |
| Federal Bureau of Reclamation grants are being pursued for funding UV Disinfection Facility. | 00:10:49 | |
| Filtered water is disinfected using UV light prior to final release. The new UV disinfection facility has 520,000,000 gallon per | 00:10:57 | |
| day open concrete channels where UV light is passed through the water to provide disinfection treatment Outfall To meet the future | 00:11:04 | |
| capacity of the wastewater treatment plant, the new outfall is designed to discharge final cleaned water to the newly constructed | 00:11:11 | |
| wetlands and Utah Lake. This outfall incorporates a constant head box with oxygen inducing cascading steps before flowing out to | 00:11:18 | |
| Utah Lake. | 00:11:26 | |
| Construction package C Sustainable renewable natural gas. | 00:11:34 | |
| Package C calls for new facilities that can convert the organic waste to sustainable renewable natural gas, or RNG. | 00:11:39 | |
| The conversion takes place through primary treatment, straining and thickening, and anaerobic digestion. Primary Treatment. The | 00:11:48 | |
| primary treatment facilities will divert the organic material out of the main waste stream for processing. This bolt on process | 00:11:55 | |
| increases the plant capacity by over 30%, thereby leveraging the current plant assets. The primary treatment facilities are a | 00:12:01 | |
| potential odor source and for that reason will be entirely enclosed. Unpleasant odors are treated and removed using a best in | 00:12:08 | |
| class air scrubbing process. | 00:12:15 | |
| Straining and thickening This step further separates the organic waste by straining and screening plastic and inorganic solids and | 00:12:23 | |
| removing water. | 00:12:27 | |
| Anaerobic digestion. | 00:12:32 | |
| These are tightly sealed and highly efficient egg shaped structures. | 00:12:34 | |
| Several IRA grant programs are being pursued to provide as much as 40% of capital costs. Organic waste is broken down to bio gas | 00:12:39 | |
| in these egg shaped structures through a process called anaerobic digestion, reducing the biosolids by as much as 50%. Again, this | 00:12:47 | |
| is bolting on a system to leverage the current plant assets. This too requires a best in class air scrubbing process. The bio gas | 00:12:54 | |
| has a high concentration of methane. | 00:13:02 | |
| Carbon dioxide and moisture, the methane can be extracted and becomes a sustainable, renewable natural gas. RNG is essentially | 00:13:10 | |
| scrubbed methane gas that can be sold back to the natural gas grid, often at a green gas premium, to generate income for the | 00:13:19 | |
| District. That income is part of the District's overall financial planning to help minimize future user rate increases. | 00:13:27 | |
| RNG production is also a key factor in lowering TSSB's carbon footprint and in creating a significant revenue stream. | 00:13:37 | |
| TSSD is going green in more ways than one. | 00:13:45 | |
| Construction package D engineered wetlands and trail system. | 00:13:50 | |
| In order to keep up with growth, TSSD is expanding the facilities and footprint of the plant. Some of the expansion will be into | 00:13:55 | |
| unused and largely inaccessible property bordering the lake that is officially designated as wetlands. The land to the east of the | 00:14:02 | |
| plant was historically dry desert land. This expansion gives us an opportunity to create an engineered wetland and trail system | 00:14:10 | |
| that connects the American Fork Boat Harbor with the Linden Marina. We want to enrich this area with a diverse vegetation that | 00:14:17 | |
| supports a variety of plant life. | 00:14:24 | |
| And supports clean water and diverse wildlife. The trail system will meet Utah County's trail structure requirements and make the | 00:14:31 | |
| area more accessible for our community to enjoy nature, as has been done successfully elsewhere in the state. | 00:14:39 | |
| To ensure that we develop the property properly, we have been meeting with the Army Corps of Engineers and other regulators for | 00:14:47 | |
| about a year and a half now. | 00:14:51 | |
| Additionally, the TSSD Board of Directors previously funded a NEPA study, the results of which will help guide our efforts. We | 00:14:56 | |
| will continue to coordinate with all appropriate regulators and comply with all regulations as we expand our capabilities to meet | 00:15:04 | |
| the needs of our constituent cities. It is a challenging project to expand facilities to clean water, continue the trail around | 00:15:12 | |
| Utah Lake, provide access to open space, and enrich wildlife habitat and observation in the heart of a growing Utah County. | 00:15:21 | |
| These projects help TSD keep pace for the future and achieve our mission to clean water for a thriving Utah County. | 00:15:30 | |
| Thank you for enduring that video. | 00:15:40 | |
| I think it answers what we're installing and why and how we are going about doing those. | 00:15:44 | |
| As you know, the TSSB board approved. | 00:15:52 | |
| 40% Sweat took effect January 1 of this year. And with that said, you have questions for me? | 00:15:57 | |
| I, I didn't have a question. I was reading through your November report and I saw that you guys did the 40% increase in the number | 00:16:06 | |
| one alternative, but then you didn't do the 15% after that or the 3%. Is this based on assessments that you'll do on construction | 00:16:13 | |
| in the future or additional cost with grants? | 00:16:20 | |
| The study was determined using science outlay to keep our ratios. | 00:16:29 | |
| At the rate to maintain our AA plus bond rating and the board knows the. | 00:16:37 | |
| Details of our of our budget and they want to make sure that they're keeping a handle on it and they want to do those increases or | 00:16:46 | |
| yearly so that if they're needed then they'll increase them. If they're not, then they want to maintain that their control over | 00:16:53 | |
| how we're doing those. They don't just want to automatically initiate those. So when was the last time you guys had a budget | 00:17:00 | |
| increase before this? May 14th, so 10 years ago. | 00:17:07 | |
| As you go and you have the opportunity to get grants, does that release the fees in the future? Can you reduce them down and or | 00:17:16 | |
| how are the bond obligations Currently this year we are starting package AB and C and those are. | 00:17:25 | |
| Quite significant as we go out for bonding, it's anticipated we're going to be need about $380 million to start our projects. We | 00:17:36 | |
| don't want to. | 00:17:40 | |
| Go out for the project and not have and then run out of money. So we're going out to fund the projects before we start those and | 00:17:45 | |
| so we're going to go get that money now and have those. And so the grants is they work their way in and we put that in as part of | 00:17:53 | |
| the package to have the funding to do our dollar amounts. That's partly why the board wants to not do the automatic increases. | 00:18:00 | |
| They want to see how those grant funds are. | 00:18:07 | |
| In. | 00:18:16 | |
| Collected and awarded. And then as we pay for the projects, for example, the Bureau of Reclamations, we have to time our project | 00:18:17 | |
| appropriately. We have to get that awarded before we start one shovel into the ground. And if we put one shovel in the ground, | 00:18:24 | |
| then and then then we want to get the funding, then we lose that opportunity for funding. And so that's that we have to do these | 00:18:32 | |
| things in order. And so that's where the board wants to keep a handle on that, make sure they're checking on me, not just give me | 00:18:39 | |
| a blank check and. | 00:18:46 | |
| How we can that's why they slowed it down. I see with your revenues efficiency model that you guys put in, I noticed there wasn't | 00:18:54 | |
| a calculation on different types of housing. Have you guys researched through this process on actual cost for different Erus | 00:19:02 | |
| according to single families additional AD us or if you're going to the lower tier like multifamily housing. So our original | 00:19:10 | |
| capital facility plan back in 2022 addressed. | 00:19:18 | |
| The ERU and. | 00:19:26 | |
| And what we did is we went out to the different member cities and asked them what their build outs were and how they were showing | 00:19:30 | |
| that progression. And so that we take the district as a whole that ranges from high density to single family homes. And those were | 00:19:36 | |
| the inputs that were put in two years ago. | 00:19:43 | |
| Things have changed a lot in the last two years, but that he are you for each unit on an average for the district is 3.4 so. | 00:19:50 | |
| So they can range down to smaller units to more complex units and that's the average for the district as a whole. And so we've | 00:20:01 | |
| taken the engineering reports as well as our impact fee attorney to make sure that we've done it appropriately by law and by | 00:20:10 | |
| engineering and measuring those two together. So we're starting another impact fee study starting this year. | 00:20:20 | |
| So those types of things, as you submit those in from the engineer request, those can be. | 00:20:31 | |
| Incorporated. Incorporated. Yeah, When I was reading through, it did seem defensible by law. I just was wondering if with all of | 00:20:40 | |
| the different housing bills that are coming from the state and the affordability and any credits that we can get working as a | 00:20:45 | |
| city, just making sure actual costs are coming to different housing is really important to us. So that might be something that we | 00:20:50 | |
| look at in the future in our discussions just as we're having these legislative discussions. So I appreciate you being open to | 00:20:55 | |
| that. | 00:21:01 | |
| OK. More questions from the council. Eric, did you have something? I just wanted to mention that because of the way that the fee | 00:21:07 | |
| structure is is coming in, expect an upcoming meeting, we're going to work with our budget director and come up with some | 00:21:14 | |
| equitable models for distributing that increase across the city. | 00:21:22 | |
| So. | 00:21:32 | |
| Help me understand. So the fee that goes up goes straight to us and then we need to adjust to compensate for the increase, | 00:21:34 | |
| correct? OK. And so then we'll be discussing how that would affect our residents and what we can supplement that, just like what | 00:21:39 | |
| you said, OK. | 00:21:43 | |
| And a typical 40% increase, what are we talking like per unit? Are we talking like $10? We went from 1860 to $25.00. So it's about | 00:21:51 | |
| $7.00 a month. | 00:21:58 | |
| Per 6000 gallons. So if you look at it we, we charge per 1000 gallons. So if you're, if you do a similar charge, it comes out to | 00:22:05 | |
| whatever like about $3. | 00:22:13 | |
| Just over $3 per set, thousand per 1000 gallons. And if you're charging per meter and that unit uses 1000 or 5000 or 3000 and it's | 00:22:21 | |
| I don't know how you're billing your people. | 00:22:29 | |
| So that's how that would translate is about a $7.00 increase. I once had those numbers memorized, but it's translated for how much | 00:22:39 | |
| you use. That's correct. | 00:22:45 | |
| 1000 gallons. | 00:22:51 | |
| OK. Any other questions from the Council? | 00:22:54 | |
| Any other comments? OK, we appreciate this. Thank you so much. | 00:22:58 | |
| Yes. | 00:23:03 | |
| And we can reach out if you want a tour. I presented at the high last night and their City Council wants to come take a tour. | 00:23:04 | |
| You're welcome to come. Just coordinate that with me actually because I just it takes about an hour to go through quickly and an | 00:23:15 | |
| hour and a half to basically cover. And then if you have additional questions, but as a comfortable walk through to see what's | 00:23:21 | |
| there is about an hour and a half. | 00:23:28 | |
| We'll have Eric coordinate that with our council and so you guys can coordinate together and make sure that work boys be allowed | 00:23:34 | |
| to come with me. Absolutely so, and I also do. | 00:23:39 | |
| Young, you know, people, groups. | 00:23:47 | |
| For you know, sometimes I do it, it seems like 5:00 is the end date, but time for most people that I'm I'm open to providing those | 00:23:51 | |
| tours that may go till 6:00 or 6:30. So just reach out to me or my staff and then. | 00:24:00 | |
| Usually what they say is when can you do this and what night you want to stay late because that's usually what it comes to, right? | 00:24:10 | |
| So. | 00:24:13 | |
| They can usually work our youth council might be interested in as well. So and that, that's great. Thank you. | 00:24:17 | |
| That is correct. Generally, yes. | 00:24:26 | |
| Not everybody has a seat, but there's 13 board members and there's ten members, 1010 members, so the county has representation as | 00:24:31 | |
| well. | 00:24:36 | |
| So there's there's currently legislation pending that we're watching and we're not sure what will happen with it, but it will | 00:24:44 | |
| change the appointment as it relates to Vineyard to make change it where it's a direct appointment from the city where right now | 00:24:50 | |
| it's a little bit different. Yes, that is correct and we're. | 00:24:56 | |
| It's basically changing the form of government for from TSST. So currently the district was formed back in 1976 and they were a | 00:25:03 | |
| sub. We currently are still a subset of Utah County. So they're the ones that they're the ultimate administrative government body | 00:25:12 | |
| for this district. | 00:25:20 | |
| You're not a special district. I am a special service district. I'm not a special district. There is a difference between that. | 00:25:31 | |
| Yeah, it's funny. | 00:25:34 | |
| So the county has said we've grown up, take care of yourself and they want to kick us out. But we have to get all the cities to be | 00:25:39 | |
| voting and to approve this change. And we have one city that's wants the legislative change on the on the state level. So. | 00:25:49 | |
| OK. Any other questions? It doesn't look like it. Thank you so much. Yeah, thanks for being here with us. Drive safely. Have a | 00:26:00 | |
| good night. All right, that brings us to 2.1. And this is the technology element of the general plan. We're going to start out | 00:26:07 | |
| Council Member Rasmussen. We'll just give a preview and then Morgan will go ahead and talk to us about the changes that have the | 00:26:13 | |
| Planning Commission put forward. Yes, mid last year, Council Member Wells and I started working on privacy, looking into that and | 00:26:20 | |
| what the state's doing. | 00:26:27 | |
| And we had the Planning Commission review our general plan to see if they could make our technology section a little bit more | 00:26:35 | |
| accommodating for what we want to implement. So Planning Commissioner Bramwell worked with Morgan Grammar, Community Development | 00:26:41 | |
| Director and our city attorney to come up with some good language that we can review and then build upon. | 00:26:47 | |
| OK, go for it, Morgan. | 00:26:55 | |
| Oh, and I'll just add to that. What's been really fun about this is that we start the general processes that we start by changing | 00:26:59 | |
| something in the general plan. So the vision of privacy, we've been building on this for a few years. And then our council, people | 00:27:06 | |
| like Emphasize, really kicked it off by having some different audits come in and have our privacy reviewed and meeting with a lot | 00:27:13 | |
| of different experts and cyber security. And so they brought it to the council and we all approved it and now here we are. | 00:27:20 | |
| At this next phase, and this is a work session where we're just kind of talking about some of the things. So Council, as you start | 00:27:28 | |
| to look at this, really picturing your mind, what you want to see with this for the conversation coming up in the future. | 00:27:34 | |
| Great. Thank you, Mayor, Members of the Council. | 00:27:43 | |
| That actually works better. Thank you. | 00:27:47 | |
| That's OK. So, yeah, thank you very much back in. | 00:27:53 | |
| Last year, so June of last year, the City Council directed the Planning Commission to initiate a general plan amendment to the | 00:27:57 | |
| technology element of the general plan. And that would be specifically goal two. And the idea was to provide some guiding language | 00:28:05 | |
| as we implement technology, as we work with contractors that could have access to data or as even if we collect data that we would | 00:28:12 | |
| have some guiding principles. | 00:28:19 | |
| To ensure that we have privacy at the forefront of those of those decisions. And so the, the, the information that has been | 00:28:27 | |
| underlined, that's the additional information. The Planning Commission did appoint Chris Bramwell. So we worked with him and | 00:28:34 | |
| Councilwoman Rasmussen and I met, met several times and we provided just some good language that we all felt would kind of help | 00:28:42 | |
| guide us as, as we move kind of down down this, this route. I know that the state itself too is also working on a policy for | 00:28:49 | |
| privacy. | 00:28:56 | |
| So we wanted to ensure that we were kind of ahead of that. And what this does also is this, if there wants to be a more robust | 00:29:04 | |
| policy in the future that this would provide just some general framework. So just to point out a few of the things and I'll read | 00:29:10 | |
| some of this will be quick. So go to continue to utilize and adopt advanced technology to enhance these services and improve | 00:29:16 | |
| communication and public access to all services, planning and decision making while prioritizing and safeguarding of citizens | 00:29:22 | |
| personal information. | 00:29:28 | |
| Advancements thereby fostering the public trust and confidence 5 ensure that all current and future city contracts include | 00:30:06 | |
| measures that protect sensitive data and dispose of it properly. That was a really important one. So you know, even with parking, | 00:30:12 | |
| we saw that with the force discussion, there was an interest from the developer themselves to add a parking structure. And then as | 00:30:18 | |
| part of that they said that they that they have technology that that would that would look at license plates. So if people will | 00:30:24 | |
| park in there illegally. | 00:30:30 | |
| One thing the Planning Commission required is that in the development agreement was that that information be disposed of. And so | 00:30:37 | |
| we don't, we don't want even contractors and if we can through a development agreement, they are private, but having even those | 00:30:42 | |
| private contractors work at the private developer, dispose of people's information. | 00:30:48 | |
| And then six update forms on which personal information is collected to include a notice of purpose and use of the information and | 00:30:54 | |
| ensure use of information is limited to those purposes and uses. So yeah, tonight it's just on for a work session. I'd like to get | 00:31:01 | |
| any comments for you if there's anything additional you want added, deleted. | 00:31:07 | |
| You know, open for discussion. | 00:31:15 | |
| Any questions from the Council? | 00:31:17 | |
| Currently. | 00:31:19 | |
| I don't want to jump in first. | 00:31:21 | |
| Things that we wanted to have in there, but this would provide kind of that general guidance that when we have those conversations | 00:31:59 | |
| that we need to make sure if we do collect data that is disposed of, it's not shared with people who don't need it and then that | 00:32:04 | |
| we collect basically. | 00:32:09 | |
| I guess the least amount of information that we need, we don't need to know. There's no security number. Yeah. And that's a good | 00:32:14 | |
| question. That's a really good question because the the context of what you're talking about is that there's CCN Rs required that | 00:32:21 | |
| they went and got a ton of information that went into privacy. And then they made a contract with us where we just said, hey, we | 00:32:27 | |
| need you to enforce your CCNRS. And the CCN Rs actually was kind of a burden to privacy with what they came up with. | 00:32:34 | |
| Even if they agreed to it when they signed the contract. But that's exactly what this would do is to say make sure that everything | 00:32:41 | |
| we do, even though other people are willing to sign contracts that give away that privacy, is that we want to reduce it down to | 00:32:46 | |
| the base amount of information that we need. | 00:32:52 | |
| In order to process whatever it is, then there's no sharing in any of the logging or the deriving processes that happen within our | 00:32:58 | |
| different contracts. | 00:33:02 | |
| And talking about as Vineyard branding, something that says when we are working with an outside contract, like somebody doing | 00:33:41 | |
| something at a garage and saying, hey, this is where you park or technology is coming in. We say how do we provide something that | 00:33:47 | |
| lets residents know, hey, we are taking care of your privacy and making sure that that's always insured no matter what we're | 00:33:53 | |
| building or what we're doing. And that's the excitement of this plan. | 00:34:00 | |
| Any other questions, comments? Yeah, No, I just appreciate it's just a general overview of goals and guidelines. And then this | 00:34:08 | |
| would be disseminated to the department heads and then they would put forth their new plan and get granular on specific. But this | 00:34:14 | |
| is like telling them to go through and do this. Yeah. And this is, and this provides us at least something right now. One thing | 00:34:20 | |
| that it was kind of fun. It was really fun to work with Christopher Bramo. He's, I would say, like the state expert. He's the | 00:34:26 | |
| privacy officer of the state. | 00:34:32 | |
| I'm, you know, assuming there's going to be more Yeah, the state bill is really following along with what we're doing right now | 00:35:11 | |
| and there might be some verification steps that they add in what's neat about the process that Amber's been going through and | 00:35:16 | |
| Amber jump in anytime but. | 00:35:20 | |
| I'll just say that there, this is the process, like you said, Jake, that allows for implementation. And then Amber's been working | 00:35:27 | |
| with people where they're going to be bringing forward we've got like 2020 ordinances or I don't know how many. | 00:35:34 | |
| Thanks for doing that, Amber, it's awesome. | 00:36:13 | |
| Hey, thanks Morgan and Chris, everyone. | 00:36:18 | |
| Thank you. Awesome. Any other questions? | 00:36:22 | |
| If not, we'll go ahead and move on to 2.2. | 00:36:25 | |
| This is our scholarship program for Parks and Recreation sports programs. | 00:36:31 | |
| Hello, my name is Aaron Kohler. I'm one of the recreation coordinators here. I've been here since August. | 00:36:51 | |
| This will load up. So as mentioned, this is for the scholarship program that we have been working on in the recreation department. | 00:36:57 | |
| Umm, there we go. | 00:37:06 | |
| So I've kind of been heading that up. | 00:37:15 | |
| But essentially, on occasion, sometimes we have. | 00:37:17 | |
| Residents that come to us and say that they would like to participate in our programs, but due to financial barriers, they're not | 00:37:20 | |
| always able to. So to prevent these financial barriers from being a problem for our residents, specifically in our youth sports | 00:37:26 | |
| programs, we'd like to put a scholarship or financial assistance program in place to be able to allow these residents to be able | 00:37:33 | |
| to participate in our sports programs. | 00:37:39 | |
| And so essentially our goal is just like I said, in an effort to make sure that that can happen. We have something in place where | 00:37:46 | |
| when they do reach out that we're able to allow them to play in our programs. | 00:37:53 | |
| And so how we want to make that happen is essentially we've kind of had some ideas, but obviously this is like a work session. So | 00:38:01 | |
| potentially they could like all registrants that are already registering for our programs, donate $1.00 to the scholarship fund | 00:38:08 | |
| that would then be used for that. So ideally, like it would be an optional $1.00 fund if we're able to get enough registrants to | 00:38:16 | |
| participate in that. Currently, we have about 33000 youth registrants per year. | 00:38:24 | |
| And so if you like run the numbers there, that's like $3000 if every register and pay that dollar fee, which would allow 88 | 00:38:32 | |
| children at the most to be able to participate in a program that they would like to. And our programs range from 45 to $100 in | 00:38:39 | |
| that sense. The other way is just like if we just add it into our fee for our programs, it's just a mandatory $1.00. The residents | 00:38:47 | |
| don't necessarily see that $1.00 when they're registering, but then. | 00:38:54 | |
| Our prices will just increase on a dollar or whatever they need to for the next year and then that money goes towards that fund | 00:39:03 | |
| and we then we know the exact amount of money that we would have each time. | 00:39:09 | |
| So the fiscal impact is more just for like what what the numbers would be. It wouldn't really cost us anything to do that. We've | 00:39:16 | |
| just seen this be successful in other cities throughout the state. We've worked with other cities like Farmington and Clearfield | 00:39:23 | |
| to just see how they implement it and what they do to make this work in their different communities. | 00:39:30 | |
| And then potentially, so March 1st is when we want to have a quick question. Yeah, absolutely. Do they do the fee or the donation | 00:39:38 | |
| in Farmington and Clearfield? Yeah, so they have. | 00:39:44 | |
| Done it like in different cities, different options, but I believe in Clearfield they they do the dollar fee like just incorporate | 00:39:51 | |
| into their programs. | 00:39:55 | |
| OK. Thank you. | 00:40:02 | |
| And then, yeah, just so getting the word out, we have potentially open this March 1st and that's when we could begin the donations | 00:40:05 | |
| or begin just the fee because that's when our summer program registration opens up. | 00:40:11 | |
| And then potentially by May 1st, we would like to start using those funds and advertise this to the residents through like social | 00:40:19 | |
| media posts on our like. | 00:40:24 | |
| We send out an e-mail when our registration opens up, we'd include that that we now have this option. | 00:40:30 | |
| And then just posting our recreation registration page for the residents are registering. | 00:40:35 | |
| And then questions and suggestions. | 00:40:41 | |
| We've had something we've been doing the last couple of years in this realm, right? How is it different? | 00:40:46 | |
| I'm not like, so ideally Brian can correct me if I'm wrong, but ideally like if residents have come to us in the past, we've just | 00:40:53 | |
| allowed them to participate in the program. This is just giving us more structure and more formal things. So when this does | 00:41:01 | |
| happen, we have something more structural in place. What do you mean we allow them to participate in the program? How how are you | 00:41:09 | |
| suggesting that we currently connect with collect revenues of participating in the program through donation right now? | 00:41:16 | |
| Or are you saying that we do a waiver? OK, yeah. So up to this point, if there's been someone that's reached out, we just waived | 00:41:25 | |
| their fee and just allowed them to print to play for free. Okay. But the idea of having this in place is it's more of a structure, | 00:41:31 | |
| organized fashion. | 00:41:37 | |
| So basically what we. | 00:41:45 | |
| Are recommending that we do is. | 00:41:47 | |
| This one dollar opt in fee that people can pay, the funding that we get from that as a city, the city would then pay 75% of their | 00:41:51 | |
| program registration fee and then they would be required to pay the remaining 25%. So that way there's still ownership in that. | 00:42:00 | |
| And then we would allow each kid within Vineyard. It's only for Vineyard residents. | 00:42:08 | |
| They could receive up to $150.00 per year of funding. When you say, when you say often, is that for the donation or is that for | 00:42:17 | |
| the fee itself? Yes, that is for a donation. So basically say for example, we have a program that's $50, we would have a element | 00:42:24 | |
| on the registration page it says would you be interested in donating $1.00 to the youth scholarship fund? And then they could | 00:42:31 | |
| choose whether or not to opt into that. | 00:42:38 | |
| So the idea behind just incorporating it into the cost is that we would be guaranteed to have that. | 00:42:47 | |
| $3000 whereas if it was an opt in, we don't know what the interest is yet from the residents of participation in that. But I mean | 00:42:53 | |
| if there's not very much participation, then we don't have much funding to allow for something like this. | 00:43:01 | |
| But at the same time, I, I kind of prefer to do the opt in. So it's not worth forcing the residents to pay. It's we're giving them | 00:43:11 | |
| the the opportunity, right. And just for the Council of information, how many cities did we go and look at and who was doing? | 00:43:19 | |
| A cost included cost and who was doing an OPT in program like how many? Yeah, that's a good question. I actually don't know how | 00:43:29 | |
| many were doing the opt in versus the including the costs. So that's something that we can do. | 00:43:36 | |
| In the mean time, between now and the next council meeting, but we've reached out to Aaron, reached out to a portal online that | 00:43:44 | |
| reaches all cities throughout the state of Utah. And then we specifically got information from Farmington, Clearfield, we hide. | 00:43:51 | |
| And then I think there were a few other nearby cities as well, Linden. | 00:43:57 | |
| Did you, did you find out how many of those that did opt in, how many like what was the percentage of people that actually did opt | 00:44:06 | |
| in and do you give them the option to opt in more than a dollar? | 00:44:11 | |
| Potentially we could. | 00:44:17 | |
| Our software right now, it doesn't allow us to have them choose how much they would donate and only we would have to set the | 00:44:19 | |
| amount. We don't have the number for that as well. So that's the second thing that we could do between now and that next council | 00:44:24 | |
| meeting. | 00:44:29 | |
| Any other questions? | 00:44:35 | |
| I just love that you allowed them to play and didn't turn anyone away, did we? Good call. | 00:44:39 | |
| Like, is that written in our policy that will never turn anyone away? | 00:44:48 | |
| I don't know if it's in our policy. I think it should be because like I'm curious how often people reach out if you have like a | 00:44:53 | |
| certain amount of players and if it seems to be the same ones regularly, it is usually the regular, the same people. I would say | 00:44:59 | |
| there's probably been two or three in the last year that have reached out in any of our. | 00:45:06 | |
| Contacts with the people that donate to us for sports. Do we do any kind of grant program where we can fill this bucket with any | 00:45:15 | |
| of the sponsorship that we go after? | 00:45:20 | |
| There's probably entities that focus on this type of thing so that we're not necessarily subsidizing a waiver, but it's charitable | 00:45:25 | |
| donations. Yeah, that is also a potential option we could look into. So why don't we do that, Aaron, between now and then? One | 00:45:33 | |
| other thing to bring up as well is how would we verify that someone is would qualify for financial assistance? And Aaron did a lot | 00:45:41 | |
| of research into this, what a lot of other cities have done, some of them have done W twos for the previous year. | 00:45:49 | |
| But they have had complaints about that just because it's for the previous year, so it's not an accurate. | 00:45:58 | |
| Standing of like their current situation. | 00:46:06 | |
| So we've looked into like WIC, Medicaid, just having if you know you provide your insurance card for Medicaid or WIC, then we'll | 00:46:10 | |
| just go ahead and honor that. | 00:46:16 | |
| And see what that looks like, because if we don't set some kind of scope, it could just be it changes the fee structure of the | 00:46:53 | |
| entire program. So that's something that it would be good to have data on. Excellent. | 00:47:01 | |
| Or, or youth baseball has like a like $0.85 where they just did. It's just built into the cost and nobody even knows. And annually | 00:47:11 | |
| they look at that and they go. | 00:47:16 | |
| How many people asked how many and they just adjusted in their budget versus how many? And you know, poverty or you did it. And I | 00:47:22 | |
| don't think that's too much to ask of like, hey, you pay $50.00, but now everyone's paying 51 and nobody finished 'cause it's like | 00:47:30 | |
| making sure we don't turn anyone away. But I also like doing two sides where like on the website, it's like you can put in an | 00:47:38 | |
| additional dollar. But also I would go very aggressive like 20-50, a hundred, 500. | 00:47:46 | |
| There's some good people in our community and if you throw that out, hey, if you're registering, you got an extra like I think | 00:47:54 | |
| you'd. | 00:47:58 | |
| Right. They just don't feel like they can squeeze it in, but they don't. So it hasn't been on your website before as an option, | 00:48:36 | |
| but this year it will be. | 00:48:40 | |
| Yeah, we want to start implementing it starting March 1st. So we'll get all that research done and we can present that to you | 00:48:46 | |
| guys. Yeah, and it'll go on if we. | 00:48:50 | |
| Move this forward. So OK. | 00:48:56 | |
| Are there any other questions? Can I ask the council's view on 1/3 option for how you do this? You can have an opt in. You can | 00:48:59 | |
| also have an opt out as a choice and what organizations find for example on a 401K type program is if it's an opt out then you | 00:49:06 | |
| have higher participation rights than if it's an opt in and so. | 00:49:13 | |
| I don't I'm not familiar with form youth baseball and so I don't know whether it's a nonprofit or whether it's run by the city | 00:49:21 | |
| nonprofit. OK. So there may be a difference for you to think about there because where the city implements a fee, we usually try | 00:49:28 | |
| to tether fees to what the exact cost is. It's not a tax per SE, right, because people don't have to participate in our programs, | 00:49:36 | |
| but you try to keep it at at exactly what the program costs. You put a little buffer in so you're not upside down, but. | 00:49:43 | |
| That's there. | 00:49:52 | |
| Are you comfortable? If it's an opt out instead of an opt in then people still have the choice, but the. | 00:49:54 | |
| Human psychology and human nature is to participate instead of not participating. Yeah, I like what you're saying because that is | 00:50:02 | |
| a definite ability for us to come to consensus as I listen to what's happening here because that it really, there's examples of | 00:50:09 | |
| how this has been done in the city as well. For instance, recycling is a case where we used to be opt out. | 00:50:16 | |
| So everybody was automatically signed up for recycling, but if you didn't want to participate in it, you could opt out of the | 00:50:22 | |
| program. | 00:50:25 | |
| In a circumstance like that, if somebody really felt upset about it, we would also do maybe more robust campaign that says, hey, | 00:50:30 | |
| you've been opted into a program and we could put that highlighted on top of where they're going to pay. So that's something for | 00:50:35 | |
| the council to think about as well. OK, thank you for that suggestion. | 00:50:41 | |
| OK. Any questions on that? | 00:51:20 | |
| No, I I personally really like the Medicaid and work idea. I also like the Wick idea because more people qualify for WIC and it is | 00:51:23 | |
| still low income scenario. Well sometimes Medicaid a little bit harder and it only represents a lower percentage of the city. | 00:51:31 | |
| And as Brian said too, if like there's any other suggestions, we had like talked about looking in more into like food stamps and | 00:51:40 | |
| things like that, that would maybe also be important to include, so. | 00:51:44 | |
| I know in the Orem youth baseball example, they make them, like they don't make them, but they say, hey, if you want to help out | 00:51:50 | |
| of the snack shack, it'd be helpful just to kind of show. I don't know if they can pick up cones or help out and do that way. But | 00:51:56 | |
| it teaches people a little bit of work ethic of ownership of it and it actually builds great, like really good relationships with | 00:52:01 | |
| you guys. | 00:52:06 | |
| You know, I don't know if you need that type of help, but I know you guys are examples in their lives, you know. So anyway, that's | 00:52:12 | |
| a great idea, like a microeconomics kind of opportunity. Okay, so maybe you guys could look into that as you look into Orem and | 00:52:18 | |
| figure out how it's done in other cities. Absolutely. You don't have to pick up cons after. | 00:52:25 | |
| Perfect. Thank you so much. All right, Aaron, great. Great to hear from you. You did a great job. | 00:52:34 | |
| We'll go ahead and move into public comments. This is a time for the people in the audience to address us with anything that is | 00:52:41 | |
| not on the agenda. Come up and state your name and anything that you would like to discuss with us on. And then I will let you | 00:52:47 | |
| know as we're getting close to the time that we will end our discussion. So. | 00:52:54 | |
| Resident. | 00:53:05 | |
| I just OK. | 00:53:07 | |
| I just want to ask Morgan one question about the technology. | 00:53:11 | |
| Wanted to make sure. | 00:53:17 | |
| On your strategy five last week in Planning Commission. | 00:53:20 | |
| A resident asked at and contractors and I didn't see it when you scroll through on here again and I want to make sure that you are | 00:53:24 | |
| going to put that in. | 00:53:29 | |
| Can you clarify what you mean by uncontractors or Morgan, can you clarify so I can understand the comment? Yeah, yeah. And I and I | 00:53:37 | |
| apologize, I, I should have touched on that. And we, we put that in the staff report. So that's the page before. And so as, as | 00:53:42 | |
| this was a work session, we're just putting that draft form. But yeah, our in the staff require our intentions is to put on | 00:53:47 | |
| strategy five. You know, I, I can read that really quick. | 00:53:53 | |
| So strategy 5, Curly says ensure that all current and future city contracts and then we'll add and contractors include measures | 00:53:59 | |
| that protect sense of data and dispose of it properly. So that's that's our intention. Okay, thank you so much, Morgan. Okay, | 00:54:05 | |
| thank you. I just want to make sure that that's in. Yeah, okay. And then I just have a couple of follow-up questions. Oh, and | 00:54:11 | |
| thank you for letting me speak ask my questions. I would like to find out what the update is on the rails for that was addressed | 00:54:17 | |
| last month. | 00:54:23 | |
| You said you would have a report for us in January. | 00:54:30 | |
| So I'd like to know what that update on the rail spur is that also. And there was another resident asked about what the tax | 00:54:33 | |
| incentives, incentives were given to Top Golf that kind of spurred my interest. I'd like to know what those tax incentives are. So | 00:54:38 | |
| thank you. | 00:54:43 | |
| All right. Anybody else? | 00:54:51 | |
| My name is Ivan Miller. I represent Utah Valley Home Builders Association. | 00:55:02 | |
| And uh. | 00:55:07 | |
| I I'm quite interested. I track impact fees of course and what they do to. | 00:55:09 | |
| The builders basically because they borrow money. | 00:55:17 | |
| To cover those impact fees and then the cost is passed on to the purchaser of the home. | 00:55:20 | |
| So the state has come up with a 5 point program where they want every city to come up with a plan for affordable housing. | 00:55:27 | |
| The problem we found is that the affordable housing on the front end, the plans look really wonderful, but then on the back end, | 00:55:39 | |
| when the impact fees are calculated, it's totally negates any kind of affordable housing because it drives the price of the home | 00:55:45 | |
| up. | 00:55:51 | |
| So it's kind of a ruse in a way. | 00:55:59 | |
| But I just wanted to. I'm kind of unhappy that Mister Mickelson had to leave. I was invited to speak with before the board at TSD. | 00:56:03 | |
| I think it's called TSD now. | 00:56:09 | |
| And I think it was. I have it right here. Hail to the hard copy. I had it in my car. | 00:56:17 | |
| I was asked to speak in front of their board on the 21st of September and of course this was before their report came out and that | 00:56:26 | |
| took place in November. | 00:56:32 | |
| I just wanted to I'm really happy to hear that they're going to start updating their records and their. | 00:56:39 | |
| The fees on an annual basis, because let me just tell you what the fees have been. | 00:56:47 | |
| I have the records right here. So it hasn't been since 2014. I'm going to tell you the the cost per ERU that is equivalent | 00:56:53 | |
| residential unit and I was corrected by Mr. Love not too long ago. I thought originally it was a. | 00:57:02 | |
| Per flush. | 00:57:12 | |
| But basically it's per door. | 00:57:15 | |
| So you know, if you've got a large one with not very many doors. | 00:57:18 | |
| Anyway, so we, we put out this criteria and I sent this request out to all of the cities and we asked them to fill in what impact | 00:57:23 | |
| fees will go through the builders and trying to plan on what they need to, to go to the mortgage companies basically. | 00:57:31 | |
| And so that they know what cost is going to cost them to build in a certain city, the cost of the the property and then you've got | 00:57:39 | |
| the impact fees on top of it. Now I became part of the Utah Valley Home Builders about three years ago, but they started keeping | 00:57:46 | |
| these records clear back in 2018. So. | 00:57:53 | |
| Let me tell you the cost of the TSSD charges for each year. | 00:57:59 | |
| So July 2018, the cost for ERU and it's a flat rate. It's not based on on anything. It's a flat rate to every city. | 00:58:07 | |
| So it's not calibrated per SE. OK, so TSSD in 2018. | 00:58:18 | |
| The cost per ERU was 1708. | 00:58:26 | |
| Then in January of 20/19 it was 1708. | 00:58:32 | |
| Then in July of 20/19 it was 1708. | 00:58:39 | |
| Then you Fast forward to it was the same for July 2020. | 00:58:46 | |
| But then in January of 2021. | 00:58:52 | |
| They raised the rate to 1900 and 1645. | 00:58:55 | |
| Then again, in August of 2021, they decided to lower the rate the 1700 and 8555. | 00:59:01 | |
| In January of 2022, it went up to 1785. Oh, it's the same. | 00:59:11 | |
| 1785 fifty five and then in August of 2022 it remained the same, but then last year. | 00:59:17 | |
| Which was August of 2023. The cost went up pretty argue 3559 per unit. | 00:59:28 | |
| This year 3003 thousand 559. | 00:59:37 | |
| And then this year, that 40% increase is going to put you $8 short of $5000 just for this one impact fee. | 00:59:43 | |
| So I wanted to go on the record to say that it has been fluctuating since 2014. | 00:59:53 | |
| My recommendation when I appear before the board. | 01:00:01 | |
| Was that because of the economy? And Governor Cox says it has you stated of the state address and he wants to see a significant | 01:00:05 | |
| amount of building happen and they've got a fund for first time home builders. | 01:00:14 | |
| And but the threshold for that is a home of 450,000 when Utah County, our threshold is way above that. | 01:00:24 | |
| And so none of those funds are available because there's no housing available at that rate. | 01:00:32 | |
| So the demand for houses has driven the cost up. | 01:00:40 | |
| And interest rate has driven the cost up and everybody who's raised their impact fees have driven the cost way up. So there's no | 01:00:46 | |
| way first time home that builder buyers can afford a home and you talk can leave right now. | 01:00:52 | |
| So it's a huge dilemma and so my suggestion would be to raise the threshold for those funds that are available for first time home | 01:00:59 | |
| buyers is only for newly constructed homes. | 01:01:05 | |
| And so anyway, it's my job at the home builders to track this stuff. I am so happy I kept my hard copies in the car because I went | 01:01:13 | |
| through my phone trying to find them and I remember that I had my I call this my Bible. | 01:01:19 | |
| As everything I knew in it to do my job. So that's how I had to stay today. I I heard the 2014 number put out there and I thought | 01:01:27 | |
| that's not quite right. So I stood up to you to correct the record. Thank you. | 01:01:35 | |
| Any other comments? Will you be there for a minute? I will, and I just have one more thing. | 01:01:45 | |
| One other thing is I encourage them to update every year, but I told them that they're probably not going to be able to realize | 01:01:50 | |
| because of this problem with our housing in our county. | 01:01:56 | |
| On their IFA, that's their analysis they had done by science. I read through it three times. There is no way, in my opinion, that | 01:02:03 | |
| they will be able to collect the kinds of impact fees that they're planning to pay for their 56 projects. | 01:02:10 | |
| And heaven knows because people are moving here, they need to increase the size of those pipes, especially close to the treatment | 01:02:18 | |
| plant. So I suggested that they do a prioritization plan and do it manually, which I was glad to hear and say it was going to do. | 01:02:26 | |
| I did suggest that, but I'm worried for them because even at the almost $5000 the year are you? | 01:02:34 | |
| It's just not going to be feasible for people to afford to buy a home here. | 01:02:43 | |
| And so I do have this is good news. We run the parade of homes. We're A501C3 and we have two homes and vineyards already signed up | 01:02:48 | |
| to be in the parade this year. So good news on the back end. That's great. | 01:02:55 | |
| Any other comments? | 01:03:03 | |
| If it were to be a priority, I think that would be super valuable for not only for kids, but also for, you know, people like me | 01:03:47 | |
| who have friends on the other side of the tracks. It's like 500 feet away, but you have to, you know, go all the way around. I | 01:03:52 | |
| think it would also be really good for like equity in the city and helping those residents that are on the other side of the | 01:03:57 | |
| tracks be able to access all the amenities that we have over here, like the parks and I don't know, just everything that we have. | 01:04:01 | |
| It would be really good to promote that. | 01:04:06 | |
| In general. So just want to encourage if there's a possibility of like a renewed focus on something like that or making that one | 01:04:12 | |
| of the top priorities, that would be amazing. | 01:04:16 | |
| Also, as someone who rides his bike to commute to work over the border in Orem, I just want to say I'm really pleased in general | 01:04:22 | |
| with how the city does on clearing the trails. I think that's awesome. One question I had regarding it was whether there's any | 01:04:27 | |
| sort of posting of like when those plows happen, just because sometimes it would be nice to know. I usually leave early in the | 01:04:33 | |
| morning, so it's kind of a gamble. Like, oh, is it? | 01:04:38 | |
| Kind of again, an alternative. | 01:05:18 | |
| Transfer and all that, but it does provide a lot of these advantages and, you know, you can still use it. You can have a primary | 01:06:01 | |
| with it. You cannot have a primary. So just wanted to bring that up since we're getting into legislative session again and it's | 01:06:07 | |
| possible that we might hear some stuff about that. So the city council's interested in having a longer presentation. I'd be happy | 01:06:14 | |
| to, you know, facilitate that with my partners and volunteers in this organization. So just reach out to me. OK, Thank you. | 01:06:20 | |
| Any other comments? | 01:06:28 | |
| OK, seeing as there are none, I'm going to go ahead and answer some of these things really quick. | 01:06:32 | |
| Morgan, thank you for clarifying the strategy 5 so that we could understand it better. The rails were update was I did report back | 01:06:39 | |
| to David who gave that comment. We're in the middle of a negotiation. That's what I thought we would be able to report, but | 01:06:44 | |
| because we can't report it right now through to the negotiation. So as we as we get to that place, Daria, I'll include you on my | 01:06:49 | |
| list. | 01:06:54 | |
| And tax incentives. Let's see. | 01:07:00 | |
| I'm not going to answer that just yet. We'll have you touch base with some of our staffers and then they're still working on that | 01:07:05 | |
| particular thing and they can actually. Eric, can you follow up with Daria and talk about the process for that question and then? | 01:07:12 | |
| Eileen. | 01:07:21 | |
| OK. Thank you so much for being here. As you guys are working on some of the legislation for this, One of the things that I think | 01:07:23 | |
| would be a big benefit to Vineyard and everybody on the council, this is going to be something that we need to talk about as we | 01:07:31 | |
| talk about the housing and the threshold for the newly constructed houses. It has to be. | 01:07:38 | |
| Please don't discount us because we planned ahead. | 01:08:20 | |
| These buses can drive over, so that's really important to us as you'll find in our transportation plan. But it's at the forefront. | 01:09:28 | |
| I will talk to our staff about presentations and bringing any education that the council wants. We'll make sure comes to them so | 01:09:35 | |
| that they can be prepared to vote on anything in the future for voting mechanisms. And then we do have a prioritization process | 01:09:41 | |
| for how we do our snow removal. It's on our website. If you leave your name and that particular issue, we can talk about it As for | 01:09:48 | |
| a quick notification. | 01:09:54 | |
| That's something that we can try to brainstorm, you know how to post something like that, like a notification update, like this | 01:10:01 | |
| area has been cleared. We'll see if there's any opportunities for that. But what we have right now is a prioritization schedule. | 01:10:09 | |
| Could we touch base after OK, yeah, let's touch base after. OK. With that being said, we'll go ahead and we will move. I, I have | 01:10:18 | |
| comments, I always want to comment because mine might be a little bit different on that. | 01:10:24 | |
| And I don't mind if you want to go ahead and touch base right after. Does it have to be right now or no? I wanna, I wanna, I wanna | 01:10:30 | |
| always respond in a public way if I could, if that's OK on questions because I have a few things on. | 01:10:37 | |
| The top golf Eric, can we get all tax incentives? To be very clear, if we cause in this, we're treating certain businesses | 01:10:46 | |
| different than others in past relationships like the movie theater. | 01:10:55 | |
| And also Topgolf. | 01:11:03 | |
| And I wasn't here, obviously some of my great uncles were on the council and authorized a few of those. So do we annually report | 01:11:05 | |
| those of like, hey, they're still getting those? Is there a policy that we have of transparency just so and also any new tax | 01:11:13 | |
| incentives that are coming out because they are treated different than all other residents? Like how do we, how do we deal with | 01:11:21 | |
| that? So I think that's a policy that we can talk about coming forward and we can talk about some of the options that we have. | 01:11:28 | |
| I'll go ahead. And that was my first one. And so I think what I want to do for this is close out of the public hearing, I mean the | 01:11:36 | |
| public comments and then maybe if you have things on the specific thing, we can talk about it and then we can address it in the | 01:11:42 | |
| public in the future. | 01:11:47 | |
| If I didn't address it because most of it was just coming back and answering questions just to move the meeting forward to the | 01:11:54 | |
| agenda items that we have, right. But just for like a point of order, don't I get to comment on public comments, period? | 01:12:00 | |
| Generally, I mean, if there's something that I have an address that we need to go through and there's something that you want for | 01:12:09 | |
| clarity, right? But just as an authority thing, don't all mayors and council get to comment during like give feedback? Typically | 01:12:16 | |
| public comment is to receive comment. It doesn't require dialogue, but you'll have a council report under the next item. And if | 01:12:24 | |
| you have things that are a priority for you as a council member and you would like to request that they be. | 01:12:32 | |
| On a future agenda, you could do it during your report. | 01:12:40 | |
| If there is something specific like that you want to comment on, go ahead. I just want to move it forward. If you feel like this | 01:12:45 | |
| is something that we could bring up this policy. Well, just as as citizens come and engage, I always want to hear them. Like | 01:12:50 | |
| that's the only reason. Like that's my purpose is just to kind of hear, you know, like, so that was the first thing, the second | 01:12:54 | |
| thing. | 01:12:59 | |
| I'm very grateful for the impact fee because I was told the same thing. So I was glad you caught that right. And I don't think you | 01:13:05 | |
| meant that in a bad way. And Adam, you came to my house and I know you didn't vote for me, and I appreciate that because it gives | 01:13:10 | |
| a different perspective. | 01:13:16 | |
| A blind spot or whatever and umm, that at grade crossing and 400 NI, don't you know when we were on boarded? | 01:13:22 | |
| Do you know when the Council's leading that Is that you or have you assigned like 'cause you said there was a top priority of the | 01:13:32 | |
| Council, is that? | 01:13:36 | |
| Like this person on the council's assigned union specific that fight. Yeah, as far as Union Pacific goes, I'm working with them | 01:13:41 | |
| right now. And then we have staff on it. But if you want to get updates on what's happening with there, I mean, we'll always give | 01:13:46 | |
| you updates. But if you weren't given a specific update on the new transportation plan that shows these crossings, then we can | 01:13:52 | |
| make sure to give you that. | 01:13:58 | |
| I'd love to know who that. | 01:14:05 | |
| I've worked with Union Pacific a couple of times and I'd love to get into that fight. | 01:14:07 | |
| OK, All right, let's see. | 01:14:13 | |
| This brings us to our next agenda item, which is our report. | 01:14:20 | |
| You kind of started with your report already during this time, but I am going to go ahead. And you wanted to do a thank you as | 01:14:29 | |
| well that I added to your reports if you want to do that now. Yeah. I just want to thank all the department heads that came and | 01:14:35 | |
| met with me and, and the sheriff's planning department and, and well, not just me, Sir. I don't know if Sir, this is a combined | 01:14:41 | |
| thing. Spent a whole day, you know, coming in from. I just want to say how wonderful it was to kind of stop and get to know them | 01:14:47 | |
| as as faces. | 01:14:54 | |
| There's many other programs, many other things. | 01:15:01 | |
| There's a few that I feel like would be helpful to us, like meeting with our lobbyists and understanding the legislative agenda. | 01:15:04 | |
| There's an item here for the CARES program and I feel horrible that I want to get to know that because that's a passion. So like | 01:15:12 | |
| there's some program specific things where I feel like we could get get better, but also if there's any employee. | 01:15:20 | |
| That feels like hey. | 01:15:29 | |
| We're missing the ball, you know, and we need to get better. | 01:15:32 | |
| But I, me and Sarah have met with probably 20 people that have opposed us. And at the end, I think many of them came and said, I | 01:16:09 | |
| know where you're coming from now or they or we learned and said, you know what, our language could be cleaner and or briefer. So | 01:16:17 | |
| I just wanted to say, I just want to say thanks to the department heads for taking that time. Awesome, thank you. Just for clarity | 01:16:24 | |
| for the council, if you didn't see your e-mail, you were delivered an e-mail that said from our government consulting. | 01:16:32 | |
| Group that if you need to visit or you want to go explore and see how things are done at the Capitol, you're welcome. | 01:16:40 | |
| Additionally, Amber has been giving some updates, but she'll talk more about Eric. It might be a good idea, if we haven't, to set | 01:16:46 | |
| up a meeting for any of the council members that want to meet with the CARES program. | 01:16:53 | |
| Any program that you do want to explore in more depth, please make sure to reach out to Eric. And then if any of our employees are | 01:17:01 | |
| doing that, they'll reach out or wanting to talk more, they'll reach out to Eric and he'll facilitate those meetings as well. | 01:17:07 | |
| So with that, Amber, you have a report as well. I do, and I don't have to read it very long, so bear with me. | 01:17:13 | |
| The mayor and I went up for local officials today with our youth council, which was a great experience to see them learn how | 01:17:23 | |
| things work and hear the governor. They were able to eat lunch with Representative Abbott and we were able to meet him and start | 01:17:29 | |
| building a relationship with him. I know he's been talking to the council already and I hope we'll continue working with him. The | 01:17:35 | |
| mayor has some seats for us on several financial and housing bill round tables, which she will. He can go to her if you'd like to | 01:17:41 | |
| follow up on that. | 01:17:47 | |
| Our primary principles this year are no preemption from the state. Obviously, we don't want to lose our zoning control. | 01:17:54 | |
| Or residential planning review. | 01:18:02 | |
| Pathways to ownership, something I think we've all talked about being important that we're working on and for transportation, | 01:18:05 | |
| we're looking for rail funding and infrastructure and that is where our government consultants are focusing a lot of their | 01:18:10 | |
| attention. | 01:18:14 | |
| Appropriations are in the request subcommittees. Carlos Braceris, you dot executive, raised 4 big issues for transportation this | 01:18:20 | |
| year. Safety growth, project cost increases and transportation air quality conformity. | 01:18:28 | |
| Our transportation priorities are prioritized at the county, so we should be moving through the appropriation discussion as well, | 01:18:38 | |
| the link to the public safety retention study that they will be releasing and I can send that out to the council. | 01:18:44 | |
| Along with weekly updates in the legislature. Just a few bills to monitor. I would suggest following along with Utah League of | 01:18:51 | |
| Cities and Towns. Or you can get on the state website and select the topics you're interested in and follow along along with bills | 01:18:58 | |
| that are relevant to you. SB 86 local government bond amendments changes the public process. That's something ULCT opposes if | 01:19:04 | |
| you'd fail at your Geo bond. | 01:19:10 | |
| They want to make sure that you're bringing that back to the public. | 01:19:18 | |
| HB13 is infrastructure financing district districts, which are funding mechanisms. | 01:19:21 | |
| It provides home builders with cheaper funding opportunities. | 01:19:29 | |
| And tethering taxation to localities. But this is something that Lee is still working on and they have not made a decision unless | 01:19:34 | |
| anyone else has heard an update. | 01:19:38 | |
| HP 84 School Safety Amendments requires counties and municipalities to consider home based and micro education and disease | 01:19:44 | |
| entities as permitted use and it provides these entities with similar duties, requirements, waivers and rights as a private or | 01:19:49 | |
| charter schools. | 01:19:54 | |
| HB251, well, and just to clarify on that one. | 01:20:00 | |
| The LPC didn't actually have any discussion on that. So right now there isn't any advancement. They tabled it for additional | 01:20:05 | |
| background discussion to kind of iron some things out. But on the daily calls that Amber sent you, you'll be able to get some | 01:20:12 | |
| updates on on this. And Amber will also be attending them. So if you have any questions for her, she'll be able to limit that | 01:20:18 | |
| information to you as well. Yeah, so I'm not that is for home, home schooling as well. | 01:20:25 | |
| Post retirement reemployment is HB 251. | 01:20:32 | |
| And the league is working with police entities to navigate that policy. Yeah, and this is just talking about. | 01:20:36 | |
| The retirement and how health benefits work and if you retire, how long it takes for you to come back and, and what that looks | 01:20:44 | |
| like. And so they're working with our police force. And if you guys want to ask questions for our Lieutenant, he has some really | 01:20:50 | |
| good insights on this that he can share with you as well. | 01:20:55 | |
| SB28 is the scenic byway program amendment and the position from the league is pending. But there's this important since it | 01:21:03 | |
| relates to provoking and it just bans the Utah State Senate Byway Committee and places the burden on the Department of | 01:21:08 | |
| Transportation and the department our Utah Office of Tourism. | 01:21:14 | |
| I think there will be. | 01:21:23 | |
| Yeah, and it's yours to see how that discussion comes out. | 01:21:25 | |
| HP 207 is a revision that the homeless Council amendments allows mayors to send a design meeting in their place, which is | 01:21:29 | |
| something that the League is supporting HB 289 property right at some votes and amendments as consequently consequential damages. | 01:21:38 | |
| That the league opposes. So if you get a ruling from the Ombudsman and then just try to help me clarify this if you can, Julie, | 01:21:49 | |
| there you go. This one matters a great deal to me. | 01:21:57 | |
| When? | 01:22:05 | |
| The cities engaged in the land use approval process, the applicant, so typically a developer, but not always a developer can seek | 01:22:06 | |
| an opinion from the the property rights ombudsman, that's an office of attorneys that's staffed by the state to render these kinds | 01:22:13 | |
| of opinions. They tend to skew the direction of property rights of the individual, not city's right to enforce land use | 01:22:21 | |
| regulations. So where there's that tension, it tends to go one way. | 01:22:28 | |
| The way the law works right now is if an app. | 01:22:36 | |
| Opinion, the issue an opinion and the applicant later has to challenge the city's decision in court and the court decides in the | 01:22:39 | |
| favor of the applicant for the same reasons as the opinion rendered by the Ombudsman's office. Then the city would be responsible | 01:22:47 | |
| for the attorneys fees for the applicant that sought that court challenge. This adds one more penalty for cities and it's a $250 a | 01:22:56 | |
| day fine that would accrue if they get that decision. You have that same rationale. | 01:23:04 | |
| The reason I just favored is when you get those opinions from the ombudsman office, it's often with incomplete information. There | 01:23:13 | |
| is a little bit of a back and forth, but it's hardly a court hearing. And so I think it it creates some issues for cities to have | 01:23:19 | |
| that kind of penalty and I think that's why the league is opposing it. | 01:23:24 | |
| Provisions was to remove representation from the cities in general and while providing those penalties. And so I think it's just a | 01:23:32 | |
| double hit of why we would want to be against that kind of preemption. | 01:23:37 | |
| All right, we have another bill, HP 314. That's homeless revisions. | 01:23:45 | |
| This gives umm. This takes power from local cities and gets it to the counties I believe, and that is something the move is | 01:23:50 | |
| against. | 01:23:54 | |
| HP 306 Residential housing amendments as the language about starter homes, which we discussed earlier. | 01:23:59 | |
| And defines them as a detached single family residential unit sold to the first home owner of the unit at a price that is less | 01:24:07 | |
| than the median price for detached single family residential units. | 01:24:12 | |
| And the concerns are their attempts to remove the impact fees, which could be quite a burden to the city. And the league is | 01:24:19 | |
| opposing that. Yeah, and the additional preemption would force all localities to potentially approve 8 units to the acre. It | 01:24:25 | |
| doesn't really take into consideration the transportation that's necessary for those areas, nor does it give us the ability to | 01:24:31 | |
| have credits for cities that have already put in this type of housing. So they're forcing cities to make these changes without | 01:24:38 | |
| accounting for anything that was done. | 01:24:44 | |
| There's a reason why they're considering it, and that's because if they're looking at, and we'll just compare the cities next to | 01:24:51 | |
| us, the housing that potentially was put in next door in Orem might have been done a long time ago, but then ours was done more | 01:24:57 | |
| recently. And so they're trying to say, well, we want Orem to add additional housing. So we're going to put this, you know, | 01:25:03 | |
| preemption and that allows that forces them to do this, but then it doesn't account for what we're doing. So it also forces us to | 01:25:09 | |
| do the same thing. And so. | 01:25:15 | |
| All right, just as a reminder, this is a time to share our policy updates or things that you'd like to see come forward on future | 01:25:52 | |
| councils. Marty, you had mentioned that you didn't have an update, but it feels like you want to. I just want to thank both of | 01:25:58 | |
| you. My son was with you on that day and he came home and he has a lot of solutions for affordable housing. | 01:26:04 | |
| And I was actually really impressed with some of his ideas. So thank you for being mentors. And I don't have anything else to | 01:26:12 | |
| report. OK, All right, we'll go ahead and move on to our staffing Commissioner committee reports. | 01:26:18 | |
| I gave when we went through this, a list of things, Jamie, to kind of go over in future. I don't know what's been on this agenda, | 01:26:24 | |
| but do I have to say now we have to agendize that. | 01:26:30 | |
| Do we have to agendize a date for that? No, I don't. You don't need to raise it now. I I think the mayor's aware of the things | 01:26:37 | |
| that you wanted to bring forward and we'll work with that. I was like, I didn't know if I had to take an opportunity. No, sorry. I | 01:26:43 | |
| did talk to Jamie on Friday. So if you have something you want to talk to me about and move forward, there's going to be | 01:26:50 | |
| opportunities and we can get those things on the agenda. So reach out. OK, that brings us to Eric. | 01:26:57 | |
| OK, So I just wanted to do a report from our various departments. We have not had one of these in four weeks. So there's it's just | 01:27:06 | |
| a touch longer than normal, but I'll buzz through it just to bring everybody up to speed on what has been happening in the city. | 01:27:12 | |
| So in our building department, we've started issuing permits in the Holdaway Fields subdivision. A total of 5 permits have been | 01:27:18 | |
| submitted now. | 01:27:23 | |
| Framing for the multifamily buildings in block five and six of the downtown should begin this month. | 01:27:30 | |
| Flagboro is getting close to submitting plans for building permits on Blocks 8 and 14 in the downtown area. | 01:27:38 | |
| From the finance department, we're going to be discussing our finance director appointment later in the meeting, so we won't touch | 01:27:47 | |
| on that now, but we did also hire Monica Wing as our new city accountant to replace Kobe Johnson. Johnson and he had recently | 01:27:54 | |
| taken a new job. So we were excited. She just started yesterday, two days, two days ago and is getting acquainted with everyone | 01:28:01 | |
| now. So if you see her, say hi. | 01:28:08 | |
| Parks and Rec The Parks and Rec Master Plan is underway with finding a contractor. | 01:28:17 | |
| Most of the parks full time employees are at the Greens conference this week and this is to do with turf maintenance, so our | 01:28:25 | |
| fields and parks should look more beautiful than ever with the info that they get there. Preston, Mikhail, Hayden and Brian will | 01:28:34 | |
| be at the Certified Playground Inspector Conference from Monday to Wednesday next week. | 01:28:43 | |
| So another important element of running that program is making sure that our our parks facilities are are operating and and safe | 01:28:53 | |
| to be used. | 01:28:58 | |
| Events Team has begun recruiting City city sponsors for 2024, so if you know any businesses that would like to participate in that | 01:29:05 | |
| sponsorship program, be sure that you send them to Anna Nelson, our City Events Manager. | 01:29:11 | |
| Junior jazz basketball season games and toddler sports clinics have begun. This is a ton of work and and great fun to If you want | 01:29:19 | |
| to get out there and and support them, that would be fun. The Arts Commission just recently passed their bylaws in January. | 01:29:29 | |
| At their January meeting. So those are complete now. | 01:29:40 | |
| Public works. | 01:29:44 | |
| Public Works hired a utilities operator, Colby Hoover. | 01:29:46 | |
| Who started with Vineyard on January 8th. Colby is an experienced sewer operator and comes to us from Saratoga Springs Public | 01:29:50 | |
| Works. We have a public works technician position open as well. Before the new year, Vineyard City added additional Rd. | 01:29:57 | |
| connections. So the Vineyard connector extension project is substantially complete and this is AU dot project and it's now open to | 01:30:05 | |
| the public and ties into 1600 N so that you can do the full loop now. | 01:30:12 | |
| The solar powered streetlights have been delivered and are just waiting to be installed at Grove Park by the basketball court. The | 01:30:20 | |
| light will operate at night and is connected through the web so that our Parks and Rec team have the ability to operate and | 01:30:28 | |
| monitor that. If the solar powered streetlight program provides adequate lighting and durability, Public Works intends to utilize | 01:30:36 | |
| the solar powered lighting in other areas to enhance safety while being mindful of the environment and the City's budget. | 01:30:43 | |
| A couple of water systems projects. | 01:30:52 | |
| The water tank and booster station are at 90% complete. We're awaiting electrical parts for the booster station, but that has no | 01:30:56 | |
| impact on the water service or quality to the public as we continue to utilize Central Utah water for storage or the citywide | 01:31:05 | |
| water pipeline project is also at 90% complete. Restoration of disturbed areas will occur in the warmer spring weather. | 01:31:15 | |
| Somebody asked about snow removal. | 01:31:26 | |
| Our snow, our snow removal operations have really picked up over the last few weeks with a lot of snow weather. Utah Valley and | 01:31:29 | |
| the Provo, UT Jordan Basin is now at 100 and 107% of normal, which is fantastic because we started out pretty slow this this year. | 01:31:36 | |
| So we should get lots of snow. It doesn't help with our snow removal efforts. It adds a burden on our on our public works guys and | 01:31:43 | |
| our parks who who help out with that on occasion. | 01:31:49 | |
| We wanted to remind the city to residents to make sure that vehicles that are parked on the street are removed during any snowfall | 01:31:57 | |
| event so that our public works snow plows can remove the snow from our streets properly and safely. | 01:32:05 | |
| Several neighborhoods with privately owned and maintained streets marked with blue street signs are plowed by their respective | 01:32:14 | |
| HOA. So if your street isn't plowed and you have a blue sign, you'll know where to go that to your HOA instead of the city. | 01:32:21 | |
| If any residents have questions regarding snow removal, they can contact our city public works and and maybe come up with some | 01:32:29 | |
| solutions of the the ongoing trails will, as mayor mentioned, we'll we'll look at those and see if there's an option for getting. | 01:32:38 | |
| Very up to date reports on those. | 01:32:49 | |
| And that's all I have. | 01:32:52 | |
| OK. Yeah. Were those five permits, are those for their model homes or do you know if they're for actual customers? | 01:32:53 | |
| Any clue? | 01:33:03 | |
| This is Chris Johnson, the building official. They actually have two. | 01:33:05 | |
| Comments from our homes and they submitted for three others. We haven't issued the three yet. Awesome. Thank you. | 01:33:10 | |
| And question on that, I had a citizen asked about the connectivity of 400 S Is it still the same contract that it won't Like when | 01:33:17 | |
| does that connect? What does that trigger? | 01:33:22 | |
| I'm going to have to go through that. The development agreement, we do have that in that phase, and I think that's kind of in the | 01:33:28 | |
| middle phase, but it hasn't changed. Yeah, it hasn't changed. It's in the development agreement, so I could send that information. | 01:33:35 | |
| For some reason someone was saying that they were trying to renegotiate that or something. Yeah. | 01:33:41 | |
| No, that timeline is hard to catch. I know, Marty, you've been working on figuring out a timeline for that and that's been kind of | 01:33:49 | |
| difficult to pin down, but still the same phasing plan that we've had. All right. Do we have a Planning Commission update today? | 01:33:55 | |
| Or will we just be talking about things that are on the agenda already? | 01:34:04 | |
| Yeah. I mean, so the two items, the general plan and then the subdivision ordinance. And so Anthony will give you an update of | 01:34:08 | |
| their discussion on the subdivision. So that moves us to our consent agenda unless anybody would like to take something off for | 01:34:15 | |
| discussion. I just need a motion to approve. I would like to discuss. | 01:34:22 | |
| I know I met with. Which one would you like to discuss? OK or any other would you like to discuss? | 01:34:31 | |
| I think I understand, 6.5, you just made a mistake on the date, right? So if you wanna talk about 6.5, we'll take it off really | 01:34:38 | |
| quick. No, I think we're good. This is the date. Then 6.16.2 and 6.3. Can I get a motion to approve? | 01:34:45 | |
| Oh, and then what we'll do is we'll talk about oh and 6.5 because you didn't have that one, and then we'll talk about 6.4. | 01:34:52 | |
| So I need a motion to approve those and then we'll go back to 6.4. I think we do need to talk about a few. Just a brief question. | 01:35:01 | |
| So if I have to say yes, OK, let's go through them. Point of clarity for 6.16.2 and 6.3, what was your question? It was about the | 01:35:08 | |
| way in which we keep notes and the technology error. Do you remember that? | 01:35:15 | |
| About Otter and other technologies that actually gather everything word for word. | 01:35:24 | |
| I was just wondering if in the future, Sarah, you had an item about that. But we do have a response on that. Pam, if you could | 01:35:31 | |
| just provide that, that would be great. We looked into it. I don't know what's going on. | 01:35:39 | |
| Figure this out. But on those we do have a transcription that comes up. If you look at Suite 1, it is transcribed word for word or | 01:35:48 | |
| what it recognizes as words. | 01:35:53 | |
| Decent job and when I get them converted and put up there after the minutes were approved then I also booked there's a different | 01:36:02 | |
| type of a bookmark on there that you can actually go and listen to the to the minutes on it so. | 01:36:09 | |
| So yeah, there's there's already an option available for people to look at that. | 01:36:18 | |
| I think that's it. And so the recording and that are part of the public record that anyone can go back on, correct? Okay, so that | 01:36:24 | |
| puts 6.16.2 and 6.3 up for a motion. | 01:36:31 | |
| I move to approve consent item 6.16.2 and 6.3 and actually, pardon me, and 6.50 and 6.5. All right, I have a first by Marty, | 01:36:38 | |
| second, second by Jake. All in favor. Roll call Amber. Aye aye, Marty. Sarah. OK, let's take 6.4 off for discussion. This is | 01:36:48 | |
| approval of an amendment to the ILA. This is the interlocal agreement with Utah County. | 01:36:59 | |
| For the Communities that care Resolution 202402. Jake, what was your question? | 01:37:09 | |
| I in reading the amended contract I didn't realize. | 01:37:15 | |
| A few things in terms of there's a $10,000 commitment and $18,000 and I just felt like it was needed that I got a chance to meet | 01:37:23 | |
| with them. This is an issue that's really close and dear. And I was thinking that for whatever given reason, when it was | 01:37:29 | |
| presented, it was a Utah County. I didn't realize it was someone within us. And then we had a $10,000 commitment to it. Not that I | 01:37:35 | |
| don't want to approve it, it was just more of since it is a financial commitment approval, I felt like I should probably take 30 | 01:37:41 | |
| minutes to understand it. | 01:37:47 | |
| Right. So if it's like, yeah. | 01:37:53 | |
| It's $10,000. | 01:37:58 | |
| It's the Utah County is doing 18 and we're doing 10. And so that's why like when it was told me it was like youth architects gave | 01:38:02 | |
| this, but I was like, if we're paying 10, I probably should get to know the CARES program. | 01:38:07 | |
| I think that. | 01:38:13 | |
| Yeah, the contracts been approved, but I don't, I don't mind council if we go ahead and allow them to understand what's on the | 01:38:16 | |
| agenda, especially if you thought it was county versus city, so does it, Is there a deadline? | 01:38:22 | |
| They are the one of these things. So I'm not sure this is fiscal impact. Utah County 18 and then Vineyard. | 01:38:30 | |
| How about this, if there's a need for it to be signed sooner, I can call something I can call a meeting. Can we move forward with | 01:38:40 | |
| that assumption that that does that work for everybody? | 01:38:46 | |
| Yeah, teen suicide. And this is a thing dear to my heart and I really want to be a part of making it successful. | 01:38:54 | |
| I love that program Pam. Do you have any issues with that? Are you looking for a date? | 01:39:03 | |
| What is? | 01:39:12 | |
| Oh. | 01:39:17 | |
| The yeah, I'm almost wondering if we've already approved. We've I believe we've already approved. Yeah. So, So what exactly are? | 01:39:22 | |
| How about we just vote that we get to meet with them then for this year? | 01:39:34 | |
| Yeah, Yeah. Well, Jake, do you feel comfortable just voting on this amendment? Let's point out the money is already approved. | 01:39:38 | |
| Let's discuss what the amendment is. Yeah, and then be helpful. | 01:39:43 | |
| We'll pull it up. | 01:39:49 | |
| I'll read it. | 01:39:54 | |
| Amended Agreement. | 01:39:57 | |
| Do you have it up? Mine is on paper so I can read it. | 01:40:02 | |
| Yeah. What, what you're approving is the amended IOA, not, not the budgetary approval. I don't know whether that was your question | 01:40:06 | |
| or? | 01:40:10 | |
| I wanted to be able to read it, but I have paper documents. | 01:40:17 | |
| It looks like Jessica's the one that leads the program, so maybe we just meet with her. She does, and she's fabulous. You'll | 01:40:30 | |
| really like her and we'll go ahead and have that. OK, so. | 01:40:34 | |
| Just for clarity and background discussion, in August of 2022, Vineyard Cares was created as part of the Utah Counties Communities | 01:40:40 | |
| That Care initiative. The model is a partnership with Utah County and was designated or designed to create a coalition of vineyard | 01:40:46 | |
| based entities that will participate in prevention. | 01:40:52 | |
| Vineyard adopted a resolution approving the interlocal agreement in 23 with Utah County regarding the substance misuse prevention. | 01:41:31 | |
| And services and communities that care prevention model IN2000 I mean in November of 2023, Utah County amended the agreement which | 01:41:39 | |
| needs vineyards approval and Utah County and then it just talks about our current agreement as part of this agreement vineyard. | 01:41:47 | |
| Our future year fiscal budget for 24 budget included a 10,000 match from the city, so. | 01:41:56 | |
| Yeah, I think I'm good on it. It's just more of I think the thing was, is that we were supposed to know data-driven or proven | 01:42:05 | |
| outcomes. And so it was like, oh, I better know what the program is, know where those outcomes were and meet and go, OK, these are | 01:42:10 | |
| the objectives and then. | 01:42:16 | |
| Obviously the following year in the fall go hey, what did we meet on that? So that's the only thing I was like, let me make sure I | 01:42:21 | |
| know what that is. Yeah. And so it's already in contract. I feel I feel good about it. If we as long as we can know what the | 01:42:27 | |
| data-driven outcomes and what the program actually does since it is if anyone ever comes and asks me why we spent $10,000 and what | 01:42:32 | |
| goal is a really great job. | 01:42:38 | |
| Coming and reporting on, she has done recently, we did, she did a report on it. So I wonder if that's an annual thing because it's | 01:42:44 | |
| a really useful presentation that she'll hit every topic. So she might even already have that completely prepared and ready for | 01:42:48 | |
| you. | 01:42:52 | |
| So I guess what I'm wondering for clarification, are you OK to vote this specific item through and then just plan on meeting? | 01:42:56 | |
| Me and Sarah love this. Like when we read through it, we were like, oh, let's find out what it is and how we can. But just as a | 01:43:07 | |
| point of clarity, I want to read this so that you fully understand what you're what you are saying because if now that you | 01:43:13 | |
| understand it and what its purpose is and you're going to have a great time to meet them. But I want to read this in consideration | 01:43:19 | |
| of the covenants and promises contained herein and for. | 01:43:24 | |
| Other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties here to amend | 01:43:31 | |
| Agreement Number 2023648 pursuant to section three of the agreement that the amend to increase funding specifically at an | 01:43:36 | |
| additional item to the list in Section 3. Purpose. | 01:43:42 | |
| Which is let's see to provide funding to vineyards to increase capacity within Vineyard City and the CTC Coalition. Utah County | 01:43:48 | |
| will provide Vineyard City $15,000 for capacity building for the period of July 1st, 2023 through June 30th, 2024. | 01:43:58 | |
| Yeah, Utah County will provide Vineyard City with this 15,000 increase. Was it, was it 10 or 13 before that? I'm trying to | 01:44:10 | |
| remember. | 01:44:14 | |
| Now it's 18. | 01:44:20 | |
| Oh, it's 15. OK. | 01:44:22 | |
| And if you did an intent orientation, you received the same booklet or you've met with me and just let me know what you're hoping | 01:45:00 | |
| to be involved in, OK. I just need a motion to approve 6.4. I move to approve consent item of discussion item 6.4. Thank you, | 01:45:08 | |
| Marty. I have a first, second, second by Amber and this is done by resolution, Sarah. | 01:45:16 | |
| Marty yay, yay. Amber and Jake. OK, we'll go ahead and move on to appointments Now. If you went over your council agenda, this I, | 01:45:26 | |
| we thought we could bump this to the next meeting, but then we found out that they're holding the meeting before the next one. You | 01:45:33 | |
| were all emailed the names of the of the people that are on this bicycle Commission. Some of them are already serving, but they | 01:45:40 | |
| were alternates and then other people were. | 01:45:47 | |
| Appointed that this term was up, so we're reappointing them. Does everybody feel comfortable with Jordan Christensen? Mike Houston | 01:45:55 | |
| and Anthony Jacob still point to the Bicycle Advisory Commission. | 01:46:00 | |
| I don't see them tonight. | 01:46:07 | |
| I think Jordan was here in the Oh yeah, Jordan was here. | 01:46:10 | |
| Are we able to request to meet with them after, I mean after the vote just same thing. Anytime you want to meet with anybody, you | 01:46:50 | |
| are welcome to and Eric will facilitate any of those meetings that you have. So go ahead and set that up. Eric, do they have if | 01:46:56 | |
| they're a quorum, it doesn't matter. I can meet all five. No, there's a quorum. No, you would have to. You'd have to meet in | 01:47:03 | |
| smaller groups to not violate. Well, and you could attend their next meeting. Yeah, that's great. | 01:47:09 | |
| I'll be added to their agenda. Just kidding, OK? | 01:47:16 | |
| Then I need a motion. | 01:47:21 | |
| I move or I lost my paper. | 01:47:25 | |
| Yeah, confirm. | 01:47:29 | |
| Oh, here it is. | 01:47:31 | |
| No. I move to approve the Mayor's appointment to the Bicycle Commission as presented. | 01:47:34 | |
| Second response by Sarah, second by Amber. Any discussion? All in favor? Aye. All right, we'll go ahead to 7.2. We had | 01:47:38 | |
| interviewed. | 01:47:44 | |
| Christy Bayless for the position of the Finance Director and today is the opportunity to go ahead and point her to that position. | 01:47:51 | |
| She is here. I don't know if you like speaking in public, but you're welcome to come say some words after this. But really looking | 01:47:59 | |
| to the council to make an appointment and make a motion to approve her as our new finance director. | 01:48:07 | |
| Yeah, I'm, I'm excited to appoint her. | 01:48:18 | |
| I move to approve the mayor's appointment of Christie. Can I make a comment? Yeah. So grateful her husbands here to support her. | 01:48:22 | |
| Yeah, she was wonderful in the interview. It was great. And I was just so delighted to meet her. Wanted to say that because I know | 01:48:28 | |
| you need support to do something like that. | 01:48:34 | |
| Awesome, I move to approve the mayors appointment of Christine Bayless. Bayless right, That's right. Okay. Has the financial as | 01:48:42 | |
| the finance director. Thank you Marty, we have a first, can I get a second? Second. Thank you Sarah, any further discussion or | 01:48:48 | |
| comments? | 01:48:54 | |
| No, you're, you're wonderful. And then I just need a motion. Do we need to do this by roll call? OK. | 01:49:02 | |
| Jake 100% yes. Amber right Yes. Marty yanked Sarah. | 01:49:10 | |
| Yeah, OK. Would you like to say anything? Do you not feel pressured? You can just shake your head now. | 01:49:16 | |
| I just always like to give your you a time to introduce yourself to the public as well, so. | 01:49:25 | |
| Can you hear me now? | 01:49:36 | |
| Anyway, my name is Christy Bayless I've been with. | 01:49:38 | |
| We're excited that you're bringing that institutional knowledge forward. We really appreciate it. And that kind of brings us to | 01:50:17 | |
| 9.1, which is we have our finance Director and we want to get her on board to talk about this position. So this item is actually | 01:50:24 | |
| being continued to February 28th, 2024. If that I could get a motion to do that, that would be great. | 01:50:30 | |
| I move to continue Item 9.1 Budget amendment to the February 28th, 2024 City Council meeting. OK, I have a first by Amber and I | 01:50:39 | |
| get a second, second, second by Marty. Any discussion or comments? | 01:50:46 | |
| I think that this one was that we were going to meet between here and then to get to know the budget, right? That's right. Okay, | 01:50:54 | |
| all right. And I will all in favor. Aye, aye. Any pros? No, All right, This moves us to 9.2 public hearing. This is the | 01:51:02 | |
| Subdivision Code Amendment Ordinance 2024-01-02 and 03. We had a work session on this a few weeks ago. We've really been looking | 01:51:10 | |
| at this process and now we're here to hear about it. | 01:51:18 | |
| For the public hearing. So I'm going to get a motion to go into a public hearing. Thank you, Marty. | 01:51:26 | |
| I need a second. | 01:51:32 | |
| Second by Jake, all in favor. | 01:51:34 | |
| Aye. All right. And now we'll hear from our planner, Anthony, and he will go through this process so that we can talk about it. | 01:51:37 | |
| I'll ask the commentary from the public and then we will go out of a public hearing and we will continue our conversation as a | 01:51:43 | |
| council. Thank you, Mayor. | 01:51:50 | |
| Can you hear me? Yes. | 01:51:57 | |
| So my name is Anthony Fletcher and I will be going through the subdivision ordinance amendment. And just as a quick background, I, | 01:51:59 | |
| as the Mayor already also mentioned, I presented this in the last. | 01:52:06 | |
| The City Council meeting and this went on to Planning Commission as well and now is going to be the day that we have to make a | 01:52:14 | |
| decision. So we as a city have to stay in compliance with the state code and the state code SB174. | 01:52:22 | |
| Effects. | 01:52:33 | |
| Some of our processes for subdivision approval for preliminary and final as well as other sections in the. | 01:52:35 | |
| In the code. | 01:52:46 | |
| So I'll go straight to highlights from. | 01:52:48 | |
| Planning Commission that we had last week. So there was a lot of discussion on the code enforcement options that could happen for | 01:52:51 | |
| landscape installation as bonds no more. | 01:52:57 | |
| Yeah, so highlights on Planning Commission. | 01:53:12 | |
| There were there were extensive discussions on the code enforcement options for landscape installation as bonds are no longer | 01:53:15 | |
| required by the state code. So we did a lot of discussions on that one and. | 01:53:22 | |
| The Planning Commission approved the window of two year for reporting approved plat final plats. However, further discussions led | 01:53:31 | |
| to maintaining the one year that we already have and having an option to apply to the DRC for up to four to six month extensions. | 01:53:42 | |
| So the Planning Commission recommended approval of the vineyard. | 01:53:55 | |
| Ordinance amendment as we presented and in our presentation we we did recommend that as staff we have we unify the processes. So | 01:54:01 | |
| what the state is recommending is to have. | 01:54:07 | |
| Changes made to single family duplexes and townhomes, but we're recommending our staff to have this processes applied to all other | 01:54:16 | |
| applications, commercial as well. We also did reach out to commercial multiple commercial developers. | 01:54:24 | |
| For feedback and they were all excited about having a unified process. | 01:54:33 | |
| So I'll go straight to the preliminary flat. | 01:54:39 | |
| Changes. | 01:54:44 | |
| We divided this into state code and administrative recommendation. So for what the state requires we have the pre application | 01:54:47 | |
| meeting now optional. The approval body used to be City Council, it's now changing to Planning Commission. | 01:54:53 | |
| Preliminary civil plans have to be 50% complete. We don't need the full plan civil plan for preliminary applications. Frustrated | 01:55:03 | |
| recommendations. We have the engineering cost being replaced by the fee schedule, so we need to take that out of the code. We also | 01:55:12 | |
| did recommend having online applications, so we don't require any hard copies for applications. We also are, can I make a point of | 01:55:20 | |
| clarity really quick for the approval body. So the state did this to try to change this position. | 01:55:29 | |
| Of this goal to make it a non political decision and they changed it to the Planning Commission and the DRC in order to have a | 01:55:38 | |
| group that is. | 01:55:44 | |
| Non legislative, just a point. I mean just approve things according to the code that is there. And so that's what they have done | 01:55:52 | |
| at the state and that's what we're complying with, yes. | 01:55:57 | |
| Thank you. | 01:56:04 | |
| So, um. | 01:56:06 | |
| Partho, addressed in for all plants have to be by the city engineer and we recommend that happening. | 01:56:07 | |
| And we also recommend a staff that applications for preliminary plots should have utility plans and landscape plans provided on | 01:56:13 | |
| the same sheet so we can know where everything else is. | 01:56:18 | |
| We also did recommend including a section for HOA maintenance responsibilities to have a clear cut of what is expected of public | 01:56:25 | |
| works and what the HOA is we have in our city should be taken care of. And lastly, we added the title report competence so that | 01:56:32 | |
| applicants know exactly what we need. Many times applicants get confused on the title report and title insurance because they look | 01:56:40 | |
| similar. OK, pause for just a second. Go back to that. | 01:56:47 | |
| Just because I feel like the public could forget what is on the screen, before we move on, are there any questions regarding | 01:56:56 | |
| anything that's on the screen right now? | 01:57:00 | |
| Anything you need to clarify? | 01:57:08 | |
| No, All right, Go ahead. Thank you. | 01:57:11 | |
| So I'll move on to the final plat code amendment. So the approval body as well for the same reasons given for the preliminary has | 01:57:14 | |
| been changed from City Council to the development review committee. The DRC concept plans are now optional, but we strongly | 01:57:22 | |
| recommend that applicants include that to give reviewers better context of projects. Application review as well, according to the | 01:57:29 | |
| state should be within 20 business days. | 01:57:37 | |
| Now our staff were recommending that again we did recommend a two year, but for the approval we're saying that we should have | 01:57:44 | |
| final plans that have been approved recorded within one year with an option of having the two six month extension up to two six | 01:57:51 | |
| month extensions. | 01:57:58 | |
| Also, a staff were recommending that we did not allow concurrent applications. | 01:58:06 | |
| I'd move on to the. | 01:58:14 | |
| Are there any questions about the final plat? | 01:58:17 | |
| About the DRC, the concurrent applications means submitting both the preliminary and the final plat at the same time, yes. Any | 01:58:20 | |
| questions about that? We don't want that. | 01:58:25 | |
| So the fastest you go through on the preliminary is what, 15 or 20 days? And then they could start. So it's not, it's not | 01:59:02 | |
| finished. Then they can go to the Yeah, exactly. | 01:59:07 | |
| Thank you. | 01:59:13 | |
| All right, so a staff, we took the opportunity to do some code cleanup and updates as well. And still in compliance with the state | 01:59:15 | |
| code 174, we have the accessory dwelling units having a minimum parking space of from 5:00 to 4:00. We used to have five in the | 01:59:25 | |
| city. Now state code also requires that we do not hold certificates of occupancy from applicants. | 01:59:36 | |
| So we cannot, we cannot bond for landscaping anymore. So it's a requirement for. So this means we can't add additional parking for | 01:59:47 | |
| these areas. They've reduced our ability to add additional parking in any of these areas as a requirement. | 01:59:55 | |
| On a dwelling level, but on an entire HOA level, does that mean we can increase visitor parking? Is there any requirements on | 02:00:05 | |
| those, the success retailing units just accessory. So like on an entire concept thing we could still increase our parking for | 02:00:12 | |
| multi use or different things like that to offset. I don't think it's affected by this cost. Yeah, yeah. And H way would still be | 02:00:19 | |
| able to answer. Yes, you could do that. You would have, you'd amend the zoning ordinance that applies to that specific area. | 02:00:26 | |
| And that's where it would be accomplished you and you'd be limited. | 02:00:34 | |
| Being able to do that in future developments, not things that exist right now, yeah. And so your point, but you could put that in | 02:00:39 | |
| there. This deals more with the approval processes than it does with the substance. Where you see substance on things like | 02:00:46 | |
| parking, it's because the state code changed the maximums and the minimums that cities can impose. And so we had to make some | 02:00:54 | |
| modifications to come into compliance and the per dwelling. And if I can clarify. | 02:01:01 | |
| It's the single family home and the. | 02:01:12 | |
| Adu typically their basements as one structure together we can only require 4 parking spaces. And so it's not just four for the | 02:01:15 | |
| Adu and then four for the single family home. It's for, you know, all, all, all together, which you'd have different requirements | 02:01:22 | |
| for like you were mentioning HO as, but you'd have different requirements in public streets. So OK, does that affect when we have, | 02:01:29 | |
| I know that we approved for larger lots. | 02:01:36 | |
| Correct me if I'm wrong. | 02:01:45 | |
| An Adu that could be disconnected from the home. | 02:01:47 | |
| So would that still, is that still this or could we require the five spaces when it's OK? Yeah, I believe it's for credit from Ron | 02:01:51 | |
| Jay. About how we've read it is that it was for all 80 years. You have it right. It doesn't make a distinction between internal or | 02:01:57 | |
| external Adus. It's that you're capped on the number of parking spaces you can require. And do we know if this SB174, I didn't see | 02:02:03 | |
| it on the bill tracker, but do we know if anyone's trying to revise this back because it's been a conversation or not this | 02:02:10 | |
| particular item there are. | 02:02:16 | |
| Bills that deal with accessory dwelling units and that deal with short term rentals that the city will want to track and follow. | 02:02:23 | |
| The league has all of those on their bill tracker. So you could you could go there and track them. They update it daily. | 02:02:30 | |
| Fillmore's bill on this, this did not go through the first time and then this one was amended last legislative session to include | 02:02:37 | |
| it. So this was fought for the first session, made it through this next session. | 02:02:45 | |
| And so. | 02:02:52 | |
| They kind of, I don't think they're bringing it back for discussion even though though everybody always brings it back. Yeah. So | 02:02:54 | |
| thank you. | 02:02:58 | |
| OK, thank you. So the last item I have to stay in compliance with SB174 is the DRC composition. So the development review | 02:03:04 | |
| committee will serve as the land use authority for the final plat. And this would be a technical approval body. And since this is | 02:03:12 | |
| going to be the line of use authority for sign up right approval, they're they're going to have meetings that are public with | 02:03:19 | |
| posted agendas and minutes. | 02:03:26 | |
| And we will have voting members who will be the chair of the Planning Commission, the city manager. | 02:03:34 | |
| Fire Marshall or designee? Before we had it recommended to be the RDA director, but it made more sense after further discussions | 02:03:43 | |
| to have the fire Marshall because we already do have them on the existing committee and we have the heads of building department, | 02:03:50 | |
| engineering, community development and Parks and recs for a technical change. If anybody is following along on our notes, it says | 02:03:57 | |
| the Orem Fire Marshall. | 02:04:05 | |
| I would like it to just say Fire Marshall so that if there are any changes, we don't have to go back and clean up our code later | 02:04:14 | |
| if you have any questions on that as a community. | 02:04:19 | |
| Thank you. | 02:04:26 | |
| So just a quick reminder, all the requirements from the state for us to be in compliance applies to single family duplexes and | 02:04:28 | |
| townhomes. And again a staff will recommend in to have all these processes come together. So we have a unified process that would | 02:04:37 | |
| help us you know, review and basically administrative work that we do for the city, OK. | 02:04:45 | |
| Any questions from the public remaining? | 02:04:57 | |
| OK, then I need, Oh no, come up on, come to the microphone, Daria, state your name and where you're from and what your question | 02:05:01 | |
| is. | 02:05:04 | |
| Evans Vineyard resident I just want to make a comment with that with the landscaping. We talked about this at Planning Commission | 02:05:07 | |
| last time. | 02:05:12 | |
| That to put it back on the developer, not on the homeowner. | 02:05:18 | |
| With code enforcement. | 02:05:24 | |
| To make them responsible for getting that landscaping in. Not the, not the first homeowner. Does that make sense? Do you remember | 02:05:26 | |
| we had that discussion last week? Yeah, it was a discussion. | 02:05:32 | |
| This is one area of law where unfortunately the state has removed the authority from the city to be able to do it. And your your | 02:05:41 | |
| points well received with me because it's often the developer that makes that choice of do we finish the landscaping or not finish | 02:05:46 | |
| the landscaping. | 02:05:52 | |
| It used to be that cities could hold as a stick in that situation the certificate of occupancy and you could say to the developer | 02:05:59 | |
| until the landscaping is completed. | 02:06:04 | |
| Nobody can live in the home and if they don't have the CEO then they can't close on the sale zone. | 02:06:10 | |
| And so it was a really good incentive to get those kinds of things done. What the state has done overtime and it's been kind of a | 02:06:16 | |
| slow erosion of city authority is they paired that back now where the only things you can use as a basis for withholding ACO. | 02:06:24 | |
| Our life and safety issues. So if it doesn't meet fire code, if it doesn't meet building code, those kinds of things, you can | 02:06:35 | |
| withhold the COO. But other items? | 02:06:40 | |
| On the property, you're limited and you cannot withhold the Col. and you have to pursue them as code enforcement. And the | 02:06:47 | |
| enforcement reality on code enforcement on property is you go after the title owner of the property and if it's not the developer, | 02:06:55 | |
| then it becomes the owner of the home. And I agree with you for you may have some homeowners who will not understand that if the | 02:07:02 | |
| landscaping is not in place, they can't turn to the developer to defend them in that situation. | 02:07:10 | |
| They would be on the hook to complete the landscaping and this is all retroactive. This includes Utah City and Holdaway fields, | 02:07:18 | |
| so. | 02:07:22 | |
| Yes, it would apply to any. | 02:07:29 | |
| Building permit issued after we about this code. | 02:07:32 | |
| And Jamie, just add also the the Planning Commission did a request when you do your open meeting training, training with them to | 02:07:35 | |
| that, that they could have kind of a breakout session with you about code enforcement so they can understand. Okay, I can do that. | 02:07:40 | |
| I'll include that in the presentation. | 02:07:46 | |
| Yeah. And it's that's a great question. It's always good to get clarity on what the state is talking about. That is something that | 02:07:52 | |
| we push back on anywhere we can do proper city wise management and hold people accountable especially to protect our home buyers | 02:07:57 | |
| and. | 02:08:01 | |
| And the building process, we try to provide that clarity. Your state representatives. | 02:08:07 | |
| So the last thing I have here would be my proposed motions, our proposed motions and stuff. So one second. | 02:08:15 | |
| Any other questions from the public? Comments? If not, I'll come on up, come on up and state your name. And oh, you got to stick | 02:08:26 | |
| in the microphone. | 02:08:31 | |
| Somebody give her the microphone. | 02:08:37 | |
| Heidi Miller, the Utah Valley Home Builders Association. I just wanted to make a point to City Council all over our beautiful | 02:08:44 | |
| valley. | 02:08:48 | |
| That your power lies in your zoning ordinances. | 02:08:54 | |
| So just remember that for a Council. | 02:09:01 | |
| That's where your power lies. I just wanted to make that point. Yeah, that's a great point. | 02:09:04 | |
| Something I think we'll be able to touch on a little bit further too, and as we get into council discussion. So thank you for | 02:09:10 | |
| bringing that up. I need a motion to go out of a public hearing. | 02:09:14 | |
| I had a. | 02:09:20 | |
| A citizen. | 02:09:22 | |
| That texted me about, Bethany said preliminary should fall in line with surroundings. Sorry, can you hear me? Hello. | 02:09:24 | |
| No. Yeah, when you lean close, it seems like she can. Can you hear me now? | 02:09:34 | |
| OK, All right. So this is what he said. He said preliminary should fall in line with surrounding city cities and be 75% instead of | 02:09:40 | |
| 50 percent, 50% is a weak requirement is very subjective. Preliminary should should be full construction drawing excluding final | 02:09:47 | |
| plan, improve profile drawings. So he was just. | 02:09:55 | |
| Maybe asking you to consider 75% instead of 50%. That way it catches errors in the beginning when it's easy to change. Before we | 02:10:03 | |
| address that, I'm going to go out of a public hearing, OK? | 02:10:08 | |
| I'm going to go out of the public hearing. Thank you. Marty, can I get a second? | 02:10:16 | |
| Thank you, Jake. All in favor, aye. All right, go ahead, Morgan. So I would, I would ask and maybe Anthony or Jamie, is the 50%, | 02:10:22 | |
| is that a state code requirement or was that a staff? It was a state code requirement that was a state, state coverage just | 02:10:29 | |
| because that could change during the final process. | 02:10:36 | |
| No. Will someone clarify what we're talking about? I'm sorry the 50% and what so there was question on the. | 02:10:46 | |
| State requirement for having 50% complete civil plans. OK, thank you. So. | 02:10:54 | |
| Yeah, OK. | 02:11:02 | |
| That is something, I mean, you're, we're always welcome to bring those requirements back to our representatives and talk about why | 02:11:05 | |
| you see the error in it. So that commentary that you got, you could submit that back to our representatives and to say, hey, this | 02:11:10 | |
| is something to look at. | 02:11:16 | |
| The the state code in that circumstance did limit the level of completion that the city could demand. And again, it may not be | 02:11:23 | |
| something we favor, but we were held to it now. | 02:11:28 | |
| Whether we like it, the where the city can assert itself in this process is on determining whether the application is complete or | 02:11:35 | |
| not and whether at each phase of this, whether the information provided by the developer is complete or not. And I would urge | 02:11:42 | |
| staff and those on the DRC that if anything is incomplete, then they ought to push back and not accept that stage application | 02:11:50 | |
| until the completed information is submitted. | 02:11:58 | |
| Yeah. And the great thing to point out with this is even if the council saw something that they didn't like on any of those | 02:12:41 | |
| reviews, if it had been with the council, the council would have to vote for it because that's according to our ordinances and our | 02:12:47 | |
| codes. So it's administrative. And we don't need this review is just to make it go through a quick process and have them look at | 02:12:53 | |
| those technical codes and know them and study them out so that they can make sure that they're hitting those coasts because it's | 02:12:59 | |
| administrative. | 02:13:05 | |
| And that was the comment made by Eileen. That was if we see those problems, like Jeremy said, then we go in and fix them. So if we | 02:13:11 | |
| notice something amiss, this is where we dive into the code and say, OK, what do we want to change to make this process go the way | 02:13:18 | |
| we want to see it as the governing body? So, so then forgive me. | 02:13:25 | |
| So with the primary, the preliminary. | 02:13:34 | |
| Civil plans. | 02:13:38 | |
| Are we changing so? | 02:13:40 | |
| I'm sorry, but we're, we're doing both the commercial side and the mix along with the residential single family. My question is | 02:13:43 | |
| could we have? | 02:13:48 | |
| Do they have have to have the same requirement since it's not from the state the commercial side? | 02:13:55 | |
| So your question is correct, you do not have to have the same requirement for commercial or mixed-use or multi family. So if we | 02:14:02 | |
| see this as a disadvantage, would we want to make a clarification between the two? You could, yeah. What we did have this | 02:14:08 | |
| discussion at a staff level of what would make sense and the planning Staffs request for ease of administering the ordinances and | 02:14:14 | |
| to be able to. | 02:14:20 | |
| It's just an economy. They can achieve what they're already really, really. | 02:14:27 | |
| Stretched with the amount of work that they have in a growing city. And so having one process for everything allows them to | 02:14:32 | |
| simplify their processes. And so that I think is where the recommendation of WhatsApp, one process and one set of requirements. | 02:14:40 | |
| You do have flexibility if you want the preliminary civil plan requirement to be a different threshold for multifamily, mixed-use | 02:14:47 | |
| and commercial, you can do that for sure. And one of the reasons I will just add to that for you that we were discussing the | 02:14:54 | |
| ordinances because while you could make it, they usually end up under consent because you review it, you check it according to the | 02:15:01 | |
| code and then there's no discussion. It's just administrative. So it's an additional duty that we have to put on to our. | 02:15:08 | |
| I have. | 02:15:17 | |
| I think my my concern, I feel there's so many thoughts going through my head, so I apologize. | 02:15:19 | |
| I feel pretty comfortable with putting the approvals unified, having that continue or consistent between the two different | 02:15:27 | |
| delineations. But I feel that my one concern and and Morgan and I kind of talked about this is in order for me to do my job, I | 02:15:37 | |
| don't necessarily care if it's on the agenda for me to approve because I really don't have a choice. | 02:15:47 | |
| In many matters, but I would like to feel like I have more access to these because a lot of times this is the only time I see it | 02:15:57 | |
| is when it's put on the agenda. In the past if that wasn't required I would have no idea what these plots were and so I'm looking | 02:16:02 | |
| to have a way where. | 02:16:08 | |
| Morgan, I think you had a good solution where we could actually have better access to these or make sure that we're seeing them. I | 02:16:15 | |
| know that the DRC will be a publicly held meeting. Yeah, the DRC is publicly held and we'll have posted agendas and then they, the | 02:16:21 | |
| staff reports will be accessible. | 02:16:26 | |
| To the public. So that'll have all the information in there. And another item too, cuz it seems kind of like a general thing from | 02:16:33 | |
| the council that there wants to be more and more transparency for the public for kind of projects that are in place. | 02:16:40 | |
| One idea that's been thrown out is creating a GIS database. That's a mapping system that we could have online. We do have a public | 02:16:48 | |
| base map that has some very basic information for the public access. | 02:16:55 | |
| But we could layer in. | 02:17:02 | |
| And so there were, but that that would just to let you know, that would be a budget, either a budget amendment or something. We | 02:17:39 | |
| could request it in the new fiscal year. There be some costs associated with the to your point, Marty, there will be attendance | 02:17:45 | |
| that are sent looks like the same way we do Planning Commission. So you'll receive them. If you did want to attend the meetings, | 02:17:51 | |
| I'm going to have to organize it so that we meet open requirements for City Council. So we could also work out a schedule like | 02:17:57 | |
| that with the City Council as well. | 02:18:03 | |
| I'm OK if it's a recorded meeting, is that will it be something I can access and watch online? | 02:18:09 | |
| Do they have to be strange? | 02:18:17 | |
| The Do the meetings have to be streamed? No, they do not. | 02:18:19 | |
| There has to be a recording and then there has to be. | 02:18:25 | |
| You know, minutes better than published after the fact. I'm thinking through the Open and Public Meetings Act issue. I don't | 02:18:28 | |
| believe there's an issue. | 02:18:32 | |
| If it's an open meeting with a quorum of the City Council, that's great. It's already an opening. You would not be, you wouldn't | 02:18:37 | |
| be a voting participant, right? But you would be attending as a member of the public. And I don't think you bumped into the issues | 02:18:43 | |
| that you would have if you were to. | 02:18:48 | |
| You know, it's had a staff meeting or attend something else is a quorum and it's not really in our purview then so we wouldn't | 02:18:55 | |
| have to worry about. | 02:18:58 | |
| Them discussing, well, they, you work because they're still organizers. You can't copy of others a member of the public. And I | 02:19:02 | |
| don't think there's any prohibition on having you attend. I think that I like the idea of the DIS program. I'd be curious to know | 02:19:08 | |
| how long that would take to get set up. Of course, we'd have to figure out the funding first if it's something the Council of | 02:19:14 | |
| support. But I think having a program like that and having I, I do appreciate the the public meeting or the DRC being moved to a | 02:19:20 | |
| publicly noticed meeting. | 02:19:26 | |
| Just so you can see if that's something that does help you as having that overview and if it does give any transparency to the | 02:20:11 | |
| public or if the documents that are provided are going to be enough. So maybe we could do some kind of preview, that'd be great. | 02:20:17 | |
| OK, Any other questions on this? | 02:20:23 | |
| I have a lot of. Can you leave that up? Where are you at? | 02:20:31 | |
| You know, for the state to come in and change fundamentally, the structure mandated is a big fundamental change, doesn't happen | 02:20:37 | |
| very often, you know, and so it makes us when it gets pushed down to go, OK, what fundamental or structural changes? | 02:20:46 | |
| What we have, do we just stay the same like And my question is, is like. | 02:20:55 | |
| Now the Planning Commission plays a very large role. | 02:21:01 | |
| In the preliminary, right and, and that's fine, but it's like, like what what Marty's saying is OK, so now I really have to pay | 02:21:06 | |
| attention on every detail. | 02:21:12 | |
| And stay up to date on all of that. | 02:21:19 | |
| And it's. It's almost as if. | 02:21:22 | |
| It's like. | 02:21:25 | |
| OK, that that is one option of like, OK, we're going to have to follow and listen to citizens and and listen to public comments | 02:21:28 | |
| because the Planning Commission is appointed 100% by the mayor. | 02:21:33 | |
| And so just the point of clarity on that, the Planning Commission goes through a process of where they get interviewed or | 02:21:39 | |
| nominated, and then I make a recommendation of the council and they are voted in by a quorum of the body. Yeah. So if you take | 02:21:48 | |
| this past year and the election, Sarah and I won't have a voice of the citizens for a calendar year. | 02:21:57 | |
| Right. To like a point, a Planning Commission member and just a point of clarity, if they were a legislative body that was doing | 02:22:06 | |
| more than appointing ordinances, I could see your point. Like if you were saying we need representation, but they will be | 02:22:12 | |
| following your laws. And then if you don't like those laws as you watch them, you change those laws. | 02:22:18 | |
| Correct. So it's upon all of us now to and it's like, OK, you know, as you go with me and you go and get different plans, it's now | 02:22:25 | |
| upon all of us or upon us to kind of listen to the citizens. And my point is, is if the state is doing such a fundamental change, | 02:22:32 | |
| maybe we don't get a Planning Commission member, but do we get some? We do we form a committee or something that goes OK for our | 02:22:40 | |
| legislative side. | 02:22:47 | |
| That helps us in adjusting our code so that the feelings of our citizens are represented. That's what I'm trying to understand is | 02:22:55 | |
| where is the citizens represented? Because in current code what it would be is well, the previous City Council approved the | 02:23:03 | |
| Planning Commission numbers. So in 2025 when we go address, you'll appoint somebody and we will either vote for or against. And in | 02:23:10 | |
| our city, you know, we had a very large election and it was. | 02:23:18 | |
| Very focused in on planning and Sarah and I have a different opinion on like what direction. So it's like, how do we make sure | 02:23:25 | |
| they're represented because the state is changing fundamentally. | 02:23:31 | |
| And so it's like I gotta go back to my constituents and say we have no direct voice until an appointment comes a year from now. | 02:23:38 | |
| And that feels wrong to me. And you can. | 02:23:43 | |
| Right. So we can adjust the code or whatever. So it's just more of going to those meetings and hearing things and saying, hey, we | 02:23:50 | |
| go and adjust that the what you said like, hey, your power is in the code. | 02:23:57 | |
| And I think the point that we can all look to is every council goes through this, every mayor goes through this, is there's people | 02:24:40 | |
| on the Planning Commission that were appointed at some point. | 02:24:45 | |
| What you come to learn is that they are only approving the things that are in your ordinances and at any moment you can go and | 02:24:49 | |
| change it. I think what I like about this process is that. | 02:24:54 | |
| If you weren't involved in watching what the Prime Commissioner was doing and if they were keeping up with your codes, this is a | 02:25:00 | |
| time to get more involved and see it. And then your technical advisory committee, which is the DRC that's always approving | 02:25:06 | |
| reviewing these plots before they come to us anyway. They're going to be really granular about it and you'll have an opportunity | 02:25:12 | |
| to go and watch that and kind of hear how they're correcting it and and what they're saying. | 02:25:17 | |
| When they come to your consent agenda, it's you going and trying to meet with those experts individually and try to figure out | 02:25:24 | |
| what they're saying in order for you to figure out the code anyway. So it really provides an opportunity not only to us as a | 02:25:30 | |
| legislative body to change our ordinances, but to the people to go and see how we are processing these codes. And then we have the | 02:25:36 | |
| ability to say, wow, this is how they reviewed them. This is the commentary they made on them. This is what this subject matter | 02:25:41 | |
| expert said. | 02:25:47 | |
| This was the input from the public and then we carry the consistency from our planning. | 02:25:54 | |
| Approved it and they get to watch it too in the DRC and it just keeps this consistency through the whole thing where they go back | 02:25:58 | |
| and they bring their training. And I think it's going to be a better process for us to really review our code than we've had in | 02:26:04 | |
| the past because it's do you have any questions? | 02:26:09 | |
| Difficult. So it's upon us. It's just more pressure to pursue Sarah and I that might have a different opinion to go through and | 02:26:52 | |
| say we need to make sure that our intent is really water tight so that it goes down to a board that is appointed. So that's why I | 02:26:58 | |
| just think like I want to make sure our constituents because time and time again, we've had a couple of referendums on the | 02:27:04 | |
| planning side and hey, we're not happy here. And it's like I'm going to come back and say, well, it's still being it's still being | 02:27:10 | |
| interpreted. | 02:27:16 | |
| They have to follow the code. So if Jake were to say I'm representing the people and I want everybody, every, you know, House has | 02:27:54 | |
| to build on the right side. It doesn't really matter what somebody you disagree with feels like if they are on this technical | 02:28:00 | |
| advisory committee or if they serve on the Planning Commission, if you have put into law that everything goes to the right side, | 02:28:06 | |
| that group has to do it. Just just a point of clarity. I think it would be worthwhile to have Morgan or Anthony to clarify what | 02:28:12 | |
| exactly. | 02:28:18 | |
| Plots approve because I think that there are a lot of details with Planning Commission that we kind of depend on both the ERC now | 02:28:25 | |
| and ERC always, but more of an informal public way. But specifically there's not for me personally, what I've seen on flats are | 02:28:35 | |
| that's a pretty basic map that follows our code, you know, the different lot sizes I would assume. | 02:28:44 | |
| And street names, which I think addresses are engineers purview. Is that what we've just learned? | 02:28:55 | |
| Yeah. So I I think that it would be important and helpful to clarify exactly what we're losing our authority on. | 02:29:02 | |
| I just looked over at Morgan. Yeah, if I read his expression right, he wants me to take this one. Yeah, you're good. And we do | 02:29:12 | |
| have a slide too. So if you want to provide the slide will be helpful in just a moment. And Marty, your comments are really, | 02:29:18 | |
| really astute One, because when we do our training and we talk about legislative and administrative decisions and how they're | 02:29:24 | |
| different, the key difference from my advantage having to defend. | 02:29:30 | |
| The actions of the different public bodies that make these choices is when you're making a legislative decision. What do we want | 02:29:37 | |
| our land use ordinance to be? You get to make it on whatever policy basis you think is important, and you can bring to bear what | 02:29:45 | |
| you felt the electorate's opinion was at the time that you were voted into office. But the decisions made by the body and each of | 02:29:54 | |
| you hold one vote, not Fiat, to do whatever you as an individual think ought to apply. So you would have to. | 02:30:02 | |
| Negotiate, discuss and come to a consensus on what you would like to do in that situation. | 02:30:12 | |
| The Planning Commission and staff have a very different role because they'll look at what's in the land use ordinance, they'll | 02:30:17 | |
| apply that to the application that's before them and their process will be one of looking at the application, making sure it's | 02:30:24 | |
| complete as the code, and then looking at the plat to make sure that it. | 02:30:30 | |
| Also conforms to code, but they don't have the ability to impose their personal preferences or their own agenda on what they're | 02:30:37 | |
| approving. It's an administrative function and they're bound by what's in the statute. And if they don't follow that, then they | 02:30:45 | |
| expose the city to either an appeal of their decision or an eventual lawsuit that would challenge the decision. Anthony's pulled | 02:30:52 | |
| up the slide that shows an example of what a flat looks like. | 02:30:59 | |
| Plats create legal boundaries and they create legal rights, and it's a recorded document that once it's recorded, establishes who | 02:31:07 | |
| owns parcels, who owns the rights of way, where those parcels and rights of way are, where easements are located, what the rights | 02:31:14 | |
| of the various property owners and property interests are. | 02:31:21 | |
| They by statute or and and by city code are required to have review and approval by a number of officials. So the the DRC chair in | 02:31:29 | |
| the future will sign Platts as having gone through that process, the city engineer has to do a review, sign it, stamp it. | 02:31:39 | |
| Yeah. In its most simple form, a subdivision would be taking a single parcel, making it to what we more often see are what you see | 02:32:22 | |
| up here on the screen, which is a neighborhood scale flat or the phase of a neighborhood development plan and so on. The more | 02:32:29 | |
| recent approvals like holdaway fields and. | 02:32:35 | |
| Some of the downtown parcels, what you'll see are phased applications for plats and it'll have not the not the whole development, | 02:32:44 | |
| but a portion of the development that they'll chunk off and do it one time. | 02:32:49 | |
| Do you wanna go to the screen that shows the changes in general, just in case there's anything else that Marty wants clarity on | 02:32:57 | |
| for the general public? | 02:33:02 | |
| And discussion. | 02:33:08 | |
| Changes in the preliminary where it kind of goes like this was the council is now the DRC. That page that you created Mayor, can I | 02:33:10 | |
| make one more comment about the. | 02:33:16 | |
| Some of the city government functions are established by state law and the Planning Commission is one of those. Cities are | 02:33:23 | |
| required to do a general plan that talks generally about what are your wishes for land use within the city. The general plan | 02:33:29 | |
| doesn't create the ordinance. The council then creates the ordinance and then you're required to have a Planning Commission and | 02:33:34 | |
| you're now required to have an an entity that makes the administrative approval on subdivisions that can be the Planning | 02:33:40 | |
| Commission can be staff. | 02:33:46 | |
| But it's you're not required to have it either one. | 02:33:52 | |
| I think city staff has selected the option that creates a public process for those approvals. I think that's a healthy thing when | 02:33:55 | |
| you come at it from a perspective of transparency. | 02:34:00 | |
| Planning commission's in every city I'm aware of have staggered terms. And it's we talk when we talk government one-on-one, we | 02:34:06 | |
| often talk about how the US system tries to put checks and balances in everything it does. And staggered terms for planning | 02:34:13 | |
| commissions are one of those important checks and balances at the municipal level. And the reason they have staggered terms is so | 02:34:19 | |
| that you do not have. | 02:34:25 | |
| A single council member or a single mayor that comes in and says I want to wipe the slate clean and tell everybody to do it my | 02:34:33 | |
| way. | 02:34:36 | |
| And the Planning Commission, with its stagger terms, allows the council over a rolling basis to make those appointments as they | 02:34:40 | |
| come about, but it doesn't allow any one individual to go in and wipe the slate clean and kind of make it that way. There will, I | 02:34:47 | |
| trust, be an opportunity for this council, the five of you, to make Planning Commission appointments when they come due. They can | 02:34:55 | |
| come due when terms expire. They often come due when people's circumstances change and they may have people that can't serve any | 02:35:02 | |
| longer. You make no appointments. | 02:35:09 | |
| It's hard to predict exactly when they'll occur. | 02:35:17 | |
| But they're staggered for a reason, I believe a good reason. Can I add one more thing? And I know, Jacob, you're, I know you want | 02:35:20 | |
| to talk stuff. The Planning Commission, from my experience, are often frustrated because they there's been controversial votes | 02:35:27 | |
| like let's say hold away fields. | 02:35:34 | |
| I think they voted no on it and we voted yes, right? | 02:35:43 | |
| I don't know what kind of recommendation they have made. They might have had stipulations that were disagreed with and they might | 02:35:47 | |
| have said other things that were for it, but you could just use the overall term that sometimes they say no and sometimes we say | 02:35:53 | |
| yes. Yeah. And so and and sometimes I have felt that they represent more of what your goals are and that the council hasn't always | 02:35:59 | |
| helped strong to that, so I think. | 02:36:05 | |
| I want you to be able to continue, but I think that the whole conversation about the Planning Commission. | 02:36:13 | |
| Is kind of like a, it's not necessarily a part of this code, but I think it's something that we could continue to talk on. Well, | 02:36:18 | |
| and I would say through the point of discussion and maybe Jake, you were just going to say this, is that as we create the DRC of | 02:36:24 | |
| selecting who's going to be sitting on it. And that's why I have mentioned the continuance from the early position of the | 02:36:30 | |
| preliminary to the DRC and final of carrying the chair in both places. That way they can take that information back and continue | 02:36:36 | |
| to carry that continuity. | 02:36:42 | |
| But I think that is why this discussion is pertinent to it. | 02:36:49 | |
| Jake, maybe? | 02:36:53 | |
| Yeah. | 02:36:56 | |
| I get to be in the Supreme Court like in two weeks and I get to go meet them all. I'm really excited back door and get to go to | 02:36:59 | |
| lunch with them. And so I've been preparing and reading about separation of power. So I'm glad you brought that up. | 02:37:05 | |
| Separation of powers is really important and I agree with. | 02:37:15 | |
| The Planning Commission, you know, if you look at Jeff Night and. | 02:37:19 | |
| Tim Blackburn, It's where you have. | 02:37:26 | |
| You know, you have Chris God and a few others that represented maybe a different view or whatnot. And so when you have change of | 02:37:30 | |
| councils. | 02:37:35 | |
| And the timing of it. | 02:37:41 | |
| I guess if I love the example of the Supreme Court, they are there to interpret the legislation and that that's what the Planning | 02:37:44 | |
| Commission is now. | 02:37:49 | |
| And anyone that looks to the Supreme Court doesn't say that's political is wrong. You know, the president looks at it and then | 02:37:56 | |
| the, the count, the, the, the people come in and the timing of that right and so on. This where it's like. | 02:38:03 | |
| You know, we appointed in December those and it and it won't go through for another year. I just think that since if the state is | 02:38:12 | |
| allowed to look at fundamental changes in powers or whatnot, this coming through, it's like. | 02:38:19 | |
| Maybe we should, maybe we should look at that. And I'm, I'm saying not changing the members, but of like when is the time? Is it | 02:38:28 | |
| in December at the end of election or is it when they are newly seated? So that the vote of this body, you know what I mean, | 02:38:34 | |
| 'cause it's like I'm going to be voting somebody at the end of my term in four years for a Planning Commission member of somebody | 02:38:40 | |
| that I got voted out on, right. And so it's like we just want to make sure that our code is up to date with the fundamental | 02:38:46 | |
| changes that the state brought. So. | 02:38:51 | |
| Maybe the dates, if that's in our code of like when that happens so that I can go to my constituencies and say this is the | 02:38:58 | |
| craziest thing, just got elected, but I can't do a confirmation on one of those individuals and say, hey, when you're interpreting | 02:39:04 | |
| from my legislative side. | 02:39:10 | |
| This is the intent, but it does, but because of the thing it makes, it is upon our our body to make sure it is very watertight so | 02:39:18 | |
| that the intent is like this is like you need to interpret it this way. But again, that's what the Supreme Court there is | 02:39:25 | |
| interpretation of law and ordinances is such a massive part and that interpretation is in the Planning Commission. And so, so I | 02:39:33 | |
| would say the question on the table for the council is do you want the planning chair on the DRC? | 02:39:40 | |
| Then we just to. | 02:40:26 | |
| Let's kind of reiterate, we had the request to change Orem Fire Marshall to Fire Marshall. So in the motion if you want that make | 02:40:28 | |
| that a condition and then the other is right now it's a two year for the final plat to be recorded from the approval date. You | 02:40:35 | |
| could you could make that a one year with two six month extensions. We actually like that because that would require the applicant | 02:40:42 | |
| to have to submit, submit for sometimes we do have times where there's multiple property owners, it takes forever to get | 02:40:49 | |
| signatures. | 02:40:56 | |
| And so to at least have the extension or you can keep it as two years and so you know staff is fine with either either way. | 02:41:03 | |
| And to clarify, that one specifically was on the preliminary, that would be on the final plot. This is the second motion. That's | 02:41:10 | |
| right, 202402 And then the fire Marshall, I believe would be on the 3rd. And you could even put Vineyards fire Marshall because | 02:41:17 | |
| that keeps it in contractor if it seems just one day and it pencils. | 02:41:24 | |
| Yeah, exactly. | 02:41:34 | |
| So I just sorry, you're good. | 02:41:38 | |
| Well, we can have more discretion. If somebody disagrees with you, can they can make an alternate discussion or an alternate | 02:41:43 | |
| motion and we'll have to do these one by one. | 02:41:47 | |
| So I moved to adopt Ordinance 2024-01, Preliminary Subdivision Applications of presented. | 02:41:52 | |
| Note with the note as presented. Yep, that that one. | 02:42:00 | |
| 2nd. | 02:42:05 | |
| OK, we have a motion by Marty, a second by Amber. Is there any discussion, a point for clarification says this. Putting the | 02:42:07 | |
| residential and the multi use all as the same ordinance? Yes, this would be the unified process. | 02:42:14 | |
| MMM MMM MMM MMM. | 02:42:23 | |
| So I would like to add one of the reasons why, because this has been a, this has been something that I've thought about a lot too. | 02:42:27 | |
| The one reason that's kind of led me to support the staff and their requests in combining everything together. | 02:42:34 | |
| It's really frustrating when we can't change anything and they're putting something in front of us and asking us to go in more of | 02:42:44 | |
| a formality and then if we were, who knows, is on the council and we have, you know, a rogue action where it's denied. I just feel | 02:42:52 | |
| like we're increasing risk for the city and that's why I feel comfortable leaving it in the hands of our staff. | 02:43:00 | |
| And I feel that, but what satisfies me as well, because my main concern as before is I want to make sure that I'm seeing these so | 02:43:11 | |
| that I can make changes in the future. So I don't feel like it's that big of a change outside of just decreasing the liability. | 02:43:20 | |
| Yeah, I agree. I just think that on if separating him it would allow for, on the multi use, it would allow for me and Sarah to | 02:43:30 | |
| have the interpretation of the law cuz we know we are ourselves know what we interpret it to be or what the legislative intent | 02:43:38 | |
| was. So if we, you know, I would obviously put a motion to separate it. | 02:43:45 | |
| So that and then #2 and I hear your point, but I want to hear the anger from the citizens. If they're not, I want to face it so | 02:43:54 | |
| that it helps me understand that I need to change the legislative side. | 02:44:01 | |
| And listen to him because you're right, we can't. We can't, we can't change it. And you have to follow that ordinance. | 02:44:08 | |
| But going through that motion me, I was elected to do that and to to affect that change because, you know, we've had some | 02:44:15 | |
| controversial projects and it's like that helped me to move the legislative side more, I guess. | 02:44:22 | |
| Instead of sending that route to somebody else, for me personally, I feel like we will hear the residents as it's a public meeting | 02:44:30 | |
| and then we'll be able to watch as they're hearing from subject matter experts. And because it's a reduction of staff time, it's a | 02:44:35 | |
| reduction of taxpayer dollars. So yeah. And I and I feel like it just puts a little bit more responsibility in our hands to make | 02:44:40 | |
| sure that we are informing the public. | 02:44:45 | |
| Like when I go through and watch Planning Commission, if I see something that's exciting, I'll share it with my neighborhood or | 02:44:51 | |
| see something that's concerning, I'll share it with my neighborhood and invite them to attend and, and say the things on council. | 02:44:57 | |
| And so I think that the best thing that we can do to make sure that we are hearing from our community is within our, like within | 02:45:03 | |
| our information. We're putting it out there for them. | 02:45:09 | |
| Because I mean, it's still publicly noticed, but I don't want it to be a situation where it's one of those things that kind of | 02:45:16 | |
| flies under the radar. Jamie, if we have a motion and do I see who votes for it? Or if there's a second motion, do I take that for | 02:45:23 | |
| first and then take the phone call? So you, you presently have a motion. | 02:45:30 | |
| It was unclear to me whether Council Member Holdaway was discussing well. | 02:45:38 | |
| Just in terms of procedure. | 02:45:45 | |
| I thought you were making a comment, not a substitute. Yes, I just was gonna direct him to make a counter if he wanted to. | 02:45:48 | |
| Substance aside, you can just discuss the item and express your wishes or ask for information, that kind of thing. You can make a | 02:45:58 | |
| substitute motion, in which case the mayor would call for. | 02:46:05 | |
| A vote on whether there's a second for the substitute motion, then you would hold a vote on that. | 02:46:14 | |
| Or you could request an amendment to the motion that Marty made. She can accept that as a friendly motion. If it's not a friendly | 02:46:20 | |
| motion, then it defaults to kind of the same process. | 02:46:25 | |
| And then go back to the. | 02:46:32 | |
| Prior, you'd have to have a second, so 'cause I have a second now if I get a counter and then I get a second, I take the vote, | 02:46:35 | |
| correct? And then if that fails, do I go back or does Marty have to restate hers? No, you would vote on the you'd vote on the | 02:46:42 | |
| substitute motion 1st and then you would go back to the original. Alright, alright. So can I make a friendly amendment or a | 02:46:49 | |
| counter? I could make a friendly. You can request a friendly amendment. You can request a friendly amendment. | 02:46:56 | |
| From my friend Marty. | 02:47:04 | |
| To umm. | 02:47:05 | |
| Yeah, to separate them so that we could on the multi use and the others face those but push along the requiredment from the state. | 02:47:08 | |
| That's what I would want. | 02:47:22 | |
| And Jake, to clarify, it would be all the other applications. | 02:47:24 | |
| All the other applications so that we can. | 02:47:28 | |
| That's how I would want to, even though I I know it's it's the two process, but it's friendly. | 02:47:32 | |
| I I might have to make. | 02:47:41 | |
| I, I like friendly things. I think my one concern is another item that's on our agenda is we're trying to increase support and | 02:47:44 | |
| staff for the planning department. And so it's hard for me if they, they've really been, they've really been open, they've been | 02:47:52 | |
| really clear on what they want as a staff for this motion, but for this ordinance change. | 02:48:00 | |
| So they've been open to us, not going their way, but I think that they've been very clear that that's what they feel will help | 02:48:10 | |
| their department run. | 02:48:13 | |
| Most the best, the best. So I think you'll have to do a counter. I'm sorry. | 02:48:16 | |
| A counter motion. So a counter. So do it like change it up a little bit. | 02:48:24 | |
| We are good friends and now if you're not happy with I bought a jalapeno bed from you all the time. OK, substitute motion and then | 02:48:31 | |
| see whether there's a second on the substitute. | 02:48:38 | |
| No, I, I, I think, I think the only other thing that is an issue for me is the 50% which I can't change because that's the | 02:48:50 | |
| statement. No, no, no, but we can change the 50% on all the other multi use. We can increase that percentage on, on the other | 02:48:57 | |
| plans, right. All the other applications on all the other applications, correct. You have to just not unresidential for, for just | 02:49:03 | |
| residential. Would you like that as a friendly amendment? | 02:49:10 | |
| Friendly amendment sent over. What do you think? | 02:49:16 | |
| I'm I'm comfortable with that. If staff doesn't have a complaint, I know that it does change the process a little bit. But if, if, | 02:49:21 | |
| if I could, if I could just add and you guys are welcome to make any decision. We won't be offended. But the the 50% for | 02:49:29 | |
| preliminary plat we and we've we've worked with our engineering department. We feel that that provides a substantial amount of | 02:49:36 | |
| information doesn't civil plan. So that's where you're getting like the layout of the utilities, your understanding of the grades. | 02:49:43 | |
| There's a technical review process that happens after the preliminary plaque that gets approved and that that's where they would | 02:50:25 | |
| then go into more in depth engineering drawings. | 02:50:31 | |
| But you guys are welcome. Sarah, did you have any comments on that? | 02:50:38 | |
| No, I'm sorry. No, I'm listening and learning. OK, so you feel you now. I just wanted that point of clarity that what you were | 02:50:42 | |
| requesting is not part of is not necessary for these requirements. It comes at a later time. You guys understand each other is | 02:50:48 | |
| sufficient. Yes, we feel like. | 02:50:54 | |
| Just to add to what Morgan said, so the preliminary plat pretty much just shows the layout of the land and the divisions, the | 02:51:03 | |
| number of parcels that you intend to. | 02:51:07 | |
| I'll have the land subdivided into, so you don't need so much information in terms of detail to show that you're going to do this | 02:51:13 | |
| this way or not. You just want to share your intention to the city and how you intend to probably even face it when it comes to | 02:51:20 | |
| its development. That's why we have the final plot, which goes into picking sections of the preliminary that was approved and that | 02:51:27 | |
| has all those things delved more into detail. | 02:51:35 | |
| Think did you still want that as a point of clarity, knowing that they do those requirements later and that they need the | 02:51:43 | |
| requirements of the 75%? Are you still asking for the friendly amendment? | 02:51:48 | |
| I think if Marty doesn't feel like it's needed, you know, it's okay. Seems like the staff clarified that they don't need it. OK, | 02:51:54 | |
| all right. Did you want to make a counter or do you feel comfortable with her motion? | 02:52:01 | |
| I don't feel comfortable, but you don't get everything in life, you know, you don't want to make a counter because you feel OK to | 02:52:09 | |
| vote in the direction you want to. Yeah, I think I know enough to vote the way in which I would. So we have a first time already. | 02:52:16 | |
| We have a second by Amber. I'm going to do this by roll call. Sarah. Marty. Aye, aye, Amber. Hi, Jake. All right, that brings us | 02:52:23 | |
| to the end of our discussion, and I'm going to adjourn. Hey, we will have. | 02:52:30 | |
| Sorry, everybody, I got your hopes up. We're still here for dinner. I'm going to make the next motion. I move to adopt Ordinance | 02:52:41 | |
| 2024-02 final subdivision applications with two amendments. Instead of being a stipulation, instead of saying vineyards, instead | 02:52:48 | |
| of saying Orem Fire Marshall, having it say vineyards Fire Marshall, that that would actually be for the the next one. I'm sorry | 02:52:54 | |
| about that. | 02:53:01 | |
| The the amendment should you choose this is the one year I want to do that the one year with two six month extensions. We we feel | 02:53:08 | |
| like that that would help us. Yeah no, I wanna do that one. I I also believe that that's important. So all right with one can I | 02:53:14 | |
| just say as Morgan said stated. | 02:53:20 | |
| With, with the stipulation of the one year and the six months, the two six months do it. No, you go for it. You're the one. No, | 02:53:27 | |
| you, you have it in front of you. I, I just wanted to state it clearly. So I'm happy I moved to adopt Ordinance 2024-02 final | 02:53:33 | |
| subdivision applications with one year. | 02:53:39 | |
| Well, one year and two six months. | 02:53:46 | |
| So that works. | 02:53:52 | |
| As I said, there's a final flat learning actually just below the final cut be recorded at Utah County within one year with the | 02:53:54 | |
| option for an applicant to petition the DRC for a six for two for two six month extensions the applicant may receive with six | 02:54:00 | |
| months. | 02:54:06 | |
| Don't correct me on this one. I thought it was two, six months. It is. Oh, but. But you're reading it a different way. OK. A six | 02:54:15 | |
| month extension. The applicant may receive up to two extensions. All right, Does anybody need me to re clarify that? I feel like | 02:54:23 | |
| everybody understands. I wanna read it. All right. Second. So we have a first by Marty, a second by Amber. Any discussion? If not, | 02:54:30 | |
| I'm gonna go ahead and call A roll call vote. Jay. Amber. Hi. Yay, Marty. Sarah. Yay. All right, we need one more. | 02:54:38 | |
| Someone else wanted to take let's go for it, let's go for it. I moved to adopt. She got this. | 02:54:47 | |
| Ordinance 2024, Dash 03 Development Review Committee, Accessory dwelling unit Parking and landscaping bonds. | 02:54:53 | |
| With the condition that the instead of saying arms fire Marshall, it'll say vineyards fire Marshall and and one it will say fire | 02:55:01 | |
| Marshall period, Not a city name. For the time being, it is the Orem Fire Marshall who acts as ours. We don't have one yet. OK, So | 02:55:07 | |
| just fire Marshall, not OK. | 02:55:14 | |
| OK, we have our first time already on the table. | 02:55:22 | |
| If that was for the other one and then we have a second by second Amber, any discussion? | 02:55:26 | |
| OK. We're going to go ahead and do a roll call. Sarah, can I do a clarification real quick? Sure. This is state law, right? | 02:55:34 | |
| This is one for the parking, yes. Can I vote just so they know how mad I am or does it send them a thing? No, you would not be in | 02:55:42 | |
| the cities I represent. You would not be the first council member to note on the record how upset they are about being forced to | 02:55:47 | |
| do. | 02:55:52 | |
| I didn't know if his administrative. | 02:55:59 | |
| No, no, I want to notice better record. I'm angry. Yeah, so does that, but you still have to have a three to one, three to two | 02:56:02 | |
| vote, right? So I I spoke out first. You're in a weird spot. What often council members will do is say that they are voting yes, | 02:56:07 | |
| but with reservations. And then they'll state those reservations on the record. It would seem that the whole council has | 02:56:13 | |
| reservations. We'll state that for the record. | 02:56:19 | |
| You have to vote yes and put it in place or else the city incurs penalties, right? And you don't want that. | 02:56:28 | |
| OK. Especially with how much we've talked about the importance of city wise management and the need for the additional parking. | 02:56:34 | |
| All right. | 02:56:37 | |
| We're voting. Sorry, Sarah Martin. | 02:56:43 | |
| No, OK. No. All right, that brings us to the close of our meeting. I am adjourning our meeting. Thank you. Thanks for coming. | 02:56:48 | |
| Thanks for letting me be the no. | 02:56:53 |