City Council Special Session
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Transcript
| I. | 00:00:00 | |
| OK, all right. Today is February 21st. It's Wednesday, the year 2024, and the time is 601. We're going to go ahead and start a | 00:00:07 | |
| City Council meeting. I asked Council Member Fuentes if you could lead us in a thought indication and one of those or both, if you | 00:00:14 | |
| want, and the Pledge of Allegiance. OK, I'll start with prayer. | 00:00:22 | |
| Father, kind, heavenly Father, we are so very grateful for this wonderful day that we've received moisture and that we've been | 00:00:32 | |
| able to. | 00:00:35 | |
| Where it can live in this free country. We're so very grateful for all the blessings that was bestowed upon us and for this | 00:00:41 | |
| wonderful city. We're grateful for the wonderful people in our community and the staff and all the people that are serving and | 00:00:46 | |
| trying to help us. | 00:00:50 | |
| Through good and hard times and. | 00:00:56 | |
| That are working together. | 00:01:00 | |
| To help build relationships, please bless and watch over us as we go throughout this meeting and as we work together that we can | 00:01:02 | |
| do so with a spirit and working together and we're so very grateful for. | 00:01:09 | |
| Our Savior Jesus Christ, and we say these things in His name, Amen. | 00:01:18 | |
| All rise. | 00:01:23 | |
| Of the United States of America, and consider Republic, for which it stands, one nation under God, indivisible, with liberty and | 00:01:26 | |
| justice for all. | 00:01:33 | |
| Thank you so much. All right, there's a little change in the schedule. | 00:01:42 | |
| Let's see, we had a presentation that was going to be a little bit further down the schedule, but we're going to bump that to our | 00:01:46 | |
| work session and this will be presented by Anthony Fletcher, who's one of our planners. Our Bicycle Advisory Commission has been | 00:01:52 | |
| working hard and he's going to present an award that they. | 00:01:58 | |
| Brought to us in our community. | 00:02:06 | |
| Hi, my name is Anthony Fletcher and. | 00:02:15 | |
| The city has been working really hard. | 00:02:19 | |
| We've been trying hard to make sure we have a bike friendly community for all that's safe for our residents and visitors as well | 00:02:22 | |
| that come into the city and we have been designated an award that makes us a bronze bike friendly community. But at this point I | 00:02:29 | |
| want to turn it over to our BAC members to make that formal presentation for us to honor them for all the good work that they do | 00:02:36 | |
| as well. | 00:02:43 | |
| So I'll turn it over to Anthony Jenkins. | 00:02:51 | |
| Thank you. | 00:02:54 | |
| And safety and rights of the road and not driving distracted and enforcing, you know, speed limits and things like that. And so | 00:04:03 | |
| thanks for keeping us safe. That's a big part of having a good community in general, but bike friendly community specifically. So | 00:04:09 | |
| with that, I'll hand us over to the council and mayor. Thank you so much. Well, this has to do with so much of your hard work and | 00:04:15 | |
| the the team that you guys that have been helping build together. So round of applause for you guys. | 00:04:21 | |
| And then before you go, Anthony and Anthony, why don't you guys come up here and we'll get a picture with this, because it takes a | 00:04:29 | |
| lot of work to create a community like this for the people that live here. | 00:04:34 | |
| My new thing is actually. | 00:04:54 | |
| Thank you. | 00:05:15 | |
| I. | 00:05:18 | |
| Right. With that, we'll move into our regular scheduled meeting, which is our we're going to go ahead and start with a zoning text | 00:05:34 | |
| amendment on landscaping and our attorney Jamie Blakesley will present this for us. OK, thank you Mayor and thank you members of | 00:05:40 | |
| the council for this time. We are in the work session portion of our meeting. And so imagine yourself around the conference room | 00:05:46 | |
| table and we're just. | 00:05:52 | |
| Kind of forecasting things that are coming down the road and we want to get your input on it. Broadly, we have the wave Vineyard | 00:05:59 | |
| has done its zoning over the years is you have zoning districts established within the city and then for some of the projects that | 00:06:06 | |
| were developed wholesale either from. | 00:06:12 | |
| Well, areas that were built as a full neighborhood all at once, they enjoy special zoning districts. And then those special zoning | 00:06:20 | |
| districts in our zoning ordinance have their own unique language about how certain things occur. One of the things that's | 00:06:27 | |
| addressed in the planned unit development portion of the ordinance and then in the water's edge portion of the ordinance. | 00:06:35 | |
| Is discussion about common areas and landscaping and who's responsible for landscaping. And so they point in places to landscaping | 00:06:44 | |
| that the city's responsible for, and then they point to areas where the HO as or the owner of the common area are responsible for | 00:06:51 | |
| that landscaping. As the years have passed and as the city and the Hoas have negotiated over who does what, we've found that there | 00:06:59 | |
| are. | 00:07:06 | |
| Some, I won't call them gaps, but there are areas where the maps in the zoning ordinance are not precise enough to know exactly | 00:07:14 | |
| where those boundaries are and exactly who's responsible for what areas. And so we've been brainstorming about how do we get out | 00:07:21 | |
| those gaps and what's the best way to do it. And what we think we have to do is some kind of an agreement with the Hoas that | 00:07:29 | |
| touches on that will amend out of the zoning ordinance the language related to landscape. | 00:07:37 | |
| And then move it to an agreement, a contract between the city and the Hoas that would spell that out. And then if the common areas | 00:07:45 | |
| designated in the HOA covenants that apply to the property don't accurately reflect where those lines are, to seek amendment of | 00:07:52 | |
| those covenants as part of that agreement. So there's kind of three pieces in, in some moving parts to how we do it. We would like | 00:07:59 | |
| to engage with the HOAS and begin the process of doing that. I think it primarily effects water's edge. And so that would be the | 00:08:06 | |
| first conversation. | 00:08:13 | |
| To try to sort through who does that, I think the areas where there's most question over who does the landscaping are the | 00:08:22 | |
| entrances and exits to the development and especially where there's signage and planting along the fence line of who does that. | 00:08:28 | |
| And we of course have an interest in making sure that it's clear so we know how to budget for it and know who's responsible so it | 00:08:35 | |
| can be kept nice. | 00:08:41 | |
| So that's the basic topic of conversation and we just want to get a green light before we. | 00:08:48 | |
| Start doing work on it and then if you have any. | 00:08:54 | |
| Particular insights into areas of concern to make sure we note those so they can be addressed. | 00:08:56 | |
| Any questions from the Council? | 00:09:03 | |
| Is the is the goal to relinquish and give it? Is it always to give the property back to them or it's just the ability to use it? | 00:09:07 | |
| Well, no, it's not. I don't think there's any desire to give or receive property. But where there's question about who's | 00:09:14 | |
| responsible, we want to make sure that's addressed. | 00:09:20 | |
| So right now you have some planting and lawn care and things like that along those fence areas where it's just not being cared | 00:09:28 | |
| for. | 00:09:32 | |
| We understood that to be part of the HOA common areas, and we're not sure exactly how they understand it, but when we look at the | 00:09:37 | |
| maps in the code, they're not precise enough to really know. | 00:09:43 | |
| Who's responsible for that area? | 00:09:50 | |
| If the covenants are sufficiently clear, then we can probably figure it out in an agreement, you know who, who maintains it and | 00:10:26 | |
| who cares for it. But we obviously don't want the HOA to have to maintain city property or the city to have to maintain HOA | 00:10:32 | |
| property. So we just want to know where those exact boundaries are. It was exciting. I'm really glad. I know we've been working a | 00:10:38 | |
| long time to kind of map that out so that we could move into this process. So it's nice to see that we're at this point. Are there | 00:10:44 | |
| any other questions or comments? | 00:10:50 | |
| In is it the intent also sometimes if it is that way to just deed over property so they might own it because in certain in meeting | 00:10:56 | |
| with Hoas it's been incredible how. | 00:11:02 | |
| I think there's four or five different instances where they've come and said we own this, but we don't know why we should and vice | 00:11:10 | |
| versa. You own this, but it it doesn't make sense. Like the sprinkler lines. | 00:11:16 | |
| And if we're going to be doing it of like, hey, you use this or that, why wouldn't we just clean up the property boundaries to | 00:11:23 | |
| like fix it? Yeah, what I meant by amending the covenants is exactly, exactly that, the properties. Okay, yeah, the way HOA | 00:11:30 | |
| covenants work is the properties divided up right? And you have individual homeowners whose own. | 00:11:37 | |
| Their property, and then you have common property that's owned by all of them together, and the HOA controls that. In some | 00:11:45 | |
| instances, to deed it, they'll have to go to a vote of the homeowners. So it's not a simple process all the time. But if redrawing | 00:11:52 | |
| that on the deed and giving property to the city solves it, or vice versa, I think we're open to all solutions. We just want it at | 00:11:58 | |
| the end of the day, our goal is to make sure that the city is kept to a nice standard and to know if we're responsible, then we | 00:12:05 | |
| can do it. | 00:12:12 | |
| And if we're not responsible, who do we hold accountable to make sure it's done? | 00:12:19 | |
| And then my last question are you will, will you follow the same procedures of the HOA and just hold like allowing them to do a | 00:12:23 | |
| public meeting on their on their side like an HOA? I think they're required to buy the statue. So we would help out, okay, Just if | 00:12:30 | |
| they ask, okay, this will go through an official process on your side. I think this will end up being a six to 12 month process, | 00:12:36 | |
| honestly to to sort it all out. We just wanted to begin the conversation. | 00:12:42 | |
| Make sure you all were aware as we embark on it. Is there anything we can do, Jamie, in the interim? But you know, 6 to 12 months, | 00:12:49 | |
| how will they be maintained then? | 00:12:54 | |
| The same way they have been up until now. | 00:13:00 | |
| Miss partly. | 00:13:04 | |
| I don't, I don't think we, I don't think we can solve the issue until we get out the ownership questions. So. | 00:13:06 | |
| Each week coalition meetings that we hold, so OK. | 00:13:50 | |
| All right. Thank you so much, Sammy. We will go ahead and move on to our second presentation, our Pavement conditions assessment | 00:13:56 | |
| and our Public Works Director, Nassim Gandor will present these results to us. | 00:14:03 | |
| Press the button. | 00:14:39 | |
| Yeah. | 00:14:48 | |
| I think the door for the worst director. I have a presentation put together and kind of in the earnest of and the spirit of kind | 00:14:59 | |
| of giving us some back story about pavement preservation. I got some background information for City Council. I'll go ahead and | 00:15:06 | |
| ask now if City Council would like to kind of have a brief history of time of. | 00:15:13 | |
| Pavement or whether they like to jump to kind of. | 00:15:21 | |
| The bone of the bone of the presentation. | 00:15:27 | |
| If anyone has a preference. | 00:15:30 | |
| It won't. The total presentation probably be about 15 minutes, 20 minutes. I won't. I won't linger on any particular slide unless | 00:15:33 | |
| I'm asked for. | 00:15:37 | |
| All right, I don't think I need a history. I'll get the history later. | 00:15:42 | |
| OK, see so Paving Preservation workshop. Sarah, do you feel that way? | 00:15:48 | |
| You're OK. | 00:15:54 | |
| Like I said, your policy, I mean just scroll through a few slides while when I get to the main point of it. So patient | 00:15:56 | |
| preservation workshop on there. This gives you a little bit of background about me and all my fun stuff about living concrete. | 00:16:03 | |
| All roads lead to all rose leaves Rome some history about pavement. Here's a here's a I'll stop for this one. A funny joke about | 00:16:13 | |
| pavement. Romans built rose 2000 years ago. Modern roads it looked like worse than the Romans roads. So I always want to show | 00:16:18 | |
| that. | 00:16:23 | |
| Areas of concrete damage, asphalt damage, how much it costs to build a road, I do want to talk about here, but back in the day | 00:16:30 | |
| they said, they used to say that the growth cost about $1 million per mile to build. Right now the role, it's kind of anywhere | 00:16:38 | |
| between 1 1/2 to $2,000,000 per mile to build. And it's just a recent article from the Salt Lake Tribune about I-15, which was | 00:16:45 | |
| published back in October 2002. Thousand 23 I believe, about the pricing. NS is doubling. | 00:16:53 | |
| On this project and I noticed I know DLT does a really good job on pricing things out so. | 00:17:01 | |
| About how to make your payments last longer, right? Where was that bridge that had a faulty? | 00:17:08 | |
| The bridge that have faulty. | 00:17:15 | |
| This is OK. I'm sorry. This is a bridge to an I-15 out of Salt Lake City going to Farmington. This is the Salt Lake. Are people | 00:17:19 | |
| still driving on that? | 00:17:22 | |
| Not really. I just say I hope not. You can keep going. So talking about how preservation lost, right, Right treatment, right | 00:17:27 | |
| streets, right time. | 00:17:32 | |
| In essence, that's what creative preservation is. What you're looking at doing is reducing the cost to do about six, six to one | 00:17:37 | |
| savings ratio. | 00:17:41 | |
| Everything has a life cycle. Pavement, it's just like skin. Take care of your skin, take take care of pavement, take care of the | 00:17:46 | |
| exterior of your house and take care of the interior house. | 00:17:50 | |
| Types of treatments, depending on the type of treatment, depending on the depth of the repair to be what we're trying to do. OK, | 00:17:55 | |
| kind of coming here. What we're trying to do is we're trying to send the life of the pavement when we do pavement preservation, | 00:18:02 | |
| pavement preservation programs where we have the original pavement condition and we're trying to hit the sweet spots of above | 00:18:10 | |
| minor investments and treatments, spending about a dollar for preservation per square yard, $4.00 for rehab. | 00:18:17 | |
| $25 per square, square yard for reconstruction. In essence, we don't want to be spending the red, we want to be spending the | 00:18:25 | |
| green, or if that's the yellow. | 00:18:29 | |
| Preventive maintenance concept. What we're trying to do for a pavement preservation program is keeping the This is just a time | 00:18:37 | |
| curve where the pavement condition is based on age by itself. | 00:18:43 | |
| Spending that $1.00, which is kind of a baseline, the numbers really aren't. | 00:18:51 | |
| True representation, what they actually cost 30 years. What you're trying to do is you say I would rather spend $1.00 on | 00:18:58 | |
| preventive maintenance here versus waiting to spend $6 later. And this is just based on age. | 00:19:04 | |
| And then again, if you take a look at that strategy, what you want to do is you want to keep extending the life of that pavement | 00:19:11 | |
| by spending that $1.00 hitting you at the $1.00 mark over and over again. Again, that's based on age. In real life, nothing, | 00:19:18 | |
| nothing deteriorates just on age by itself. So it's really important to actually go out and assess what the payments, what your | 00:19:25 | |
| payment condition is, and because there's a loss of other factors that play into your role. So you're taking that same concept and | 00:19:31 | |
| putting it on. | 00:19:38 | |
| In terms of relationship in relationship to. | 00:19:46 | |
| What's the condition, for example, of your house has leaks in your house, but it's, you know, 3 year old house. You're going to | 00:19:49 | |
| say, well, you know, I'm not going to wait to fix it until it becomes a 15 year old house. You'll fix those leaks early. You go on | 00:19:54 | |
| to keep maintaining it. | 00:19:58 | |
| This is when it comes to pavement, pavement management. This is a program that Utah dot and many dots and many other miss valleys | 00:20:06 | |
| utilized for the dots. This is a slide from there asset management division. | 00:20:13 | |
| Where they take they stay concrete a baseline on this thing. The baseline is a level service C. | 00:20:21 | |
| 60 about 65% of the condition of the pavement and doing preventive treatment multiple times over the years before it gets to the | 00:20:28 | |
| 65 before it gets to that 65 This chart represents that doing this type of pavement preservation program over the course of five | 00:20:38 | |
| replacement cycles for replacement cycles they were they realized the savings of about 2.5 times. | 00:20:48 | |
| So. | 00:20:59 | |
| So again, now jumping right into the meat of the of what we've been doing. So in essence following the same type of principles of | 00:21:02 | |
| pavement of, you know, taking care of what we own, taking care of the assets of the city's assets like many other assets that we | 00:21:07 | |
| that the that's within the city pavement. | 00:21:13 | |
| You know, we have a road map. Our first road map is, you know, going out there and inventorying our roads. So what do we have? Our | 00:21:20 | |
| second step is now is doing an assessment. Our future steps that we haven't gone into is establishing baselines, for example, | 00:21:26 | |
| quality of life. | 00:21:32 | |
| The example that I showed you for the dot, the baseline was 65% of the condition of the pavement. That's they didn't want to go | 00:21:39 | |
| any lower than that. Other cities, for example, the city that I was at before, we had a baseline of 70 on our stuff. There's a | 00:21:45 | |
| there's other ways to do it, for example. | 00:21:52 | |
| Depending on the type of Rd. for example, collector Rd. like Main Street would be, could be at one level now, while you have a | 00:21:58 | |
| smaller Rd. like maybe a neighborhood Rd. for example, could be a different level. There's not there's, it really comes down to | 00:22:04 | |
| when I say it's like the quality of life, the level of services to provide. Again, there's multiple factors that plays into that. | 00:22:10 | |
| So that's why I say create the baselines that establish the baselines. I'm not going to be asking to establish those baselines | 00:22:16 | |
| today. | 00:22:22 | |
| But we're still. | 00:22:28 | |
| Computing the data in essence with the consultants. And then what we would like to do is perform and come back to council. We're | 00:22:31 | |
| going to present some standard baselines to say here's the here's some information, here's some standard baselines based on our | 00:22:39 | |
| experience. And then use that to allow the council to make a good decision on which way we would like we would like to go. And | 00:22:47 | |
| then from after we get the council members to feedback, then we'll run the run scenarios. | 00:22:55 | |
| Engineers like nothing less or nothing more, excuse me, than running scenarios. I can ask my wife. So. So going back into the | 00:23:03 | |
| inventory, we measure it. The number of streets that we surveyed was 606 different streets within the city. That's about 46 and | 00:23:13 | |
| almost 46 1/2 miles of streets. The square footage, the square foot is 25.1 million square feet of surface and that's 84%. | 00:23:23 | |
| Residential and 16% collector roads. This is a picture. | 00:23:34 | |
| October 2023 where we had Horrocks which was our consult, which is our consultant which came out and drove the roads using the | 00:23:37 | |
| high technology Lidar system that mapped out all the roads and took and it was in essence serving in the survey of the roads. The | 00:23:45 | |
| nice thing about the Lidar that we're utilizing as well as not only was it taking information about the pavement, but we were also | 00:23:52 | |
| collecting all the data from our what's within the right of ways in essence up to the sidewalk. | 00:24:00 | |
| And with that we're, we're actually actually allowed us to go and get that information to our survey consultant and who's updating | 00:24:08 | |
| our maps with real time information. So it was actually a money well spent because it also provides us a time saver as well. | 00:24:16 | |
| So. | 00:24:26 | |
| Here's a map representation. | 00:24:28 | |
| Of what the streets are like here in Vineyard City. So pastor condition average of 8.4. The lowest is 4.4 with the mean of 8.3. | 00:24:33 | |
| The in essence just relative. This is a rating between 1:00 and 10:00. Tending the best and one is the worst. On this I just | 00:24:40 | |
| listed out the street names that had that were under 6 for example. Not saying that those are bad, but those are, you know, within | 00:24:48 | |
| the low end of the spectrum itself. | 00:24:55 | |
| On that, so we got 2000 W St. being the lowest which it goes into London. I'm not sure we care about that. So I'm sure of course | 00:25:04 | |
| we do care. But as you can see, and the nice thing about this is it gives us this real time information. The other information we | 00:25:11 | |
| provide to the consultant was 80 to the streets when the streets were built, the last time it was treated and so forth. And that's | 00:25:19 | |
| what they're currently trying to, they're using the cab they're still crunching out the numbers for. | 00:25:26 | |
| Here is a the pacer pavement evaluation criteria again 10 being the best. In essence, a newly constructed St. | 00:25:36 | |
| One thing the worst being at Fell St. you know in essence not really fit for travel. | 00:25:44 | |
| And as you can see on this chart, 4 is. I mean, when I say four, it was 4.3, so 4.4, almost 4 1/2. So between fair, fair and fair, | 00:25:51 | |
| 5:00 and 5:00 and 4:00. | 00:25:57 | |
| Did you have a question? I was just going to say that they're still kind of pulling the data together. I was going to ask what | 00:26:05 | |
| our. | 00:26:10 | |
| You know must broken up. Rd. number was if we had something that was just failing and needs total repair. | 00:26:15 | |
| I mean, we do have some other criteria like for example, the road that goes along the lake that has deficiencies, defects. | 00:26:24 | |
| However, when you take into, when you do the the condition assessment evaluation and it takes a lot of things into factor. In | 00:26:31 | |
| essence, it's not failed roads, but it's not a great Rd. either. What if you have a new road in the construction if it wasn't done | 00:26:38 | |
| properly? So it's nothing off that center line. | 00:26:45 | |
| Something that needs to be redone or would we put that more in like a patching kind of face? Yeah, that's a great question. And as | 00:26:54 | |
| you can see, when we go into that, you'll see the different types of repair methods. | 00:27:01 | |
| But some advert like that in essence you would come down to it would start, you take them to account when the road was built and | 00:27:09 | |
| what the condition it is and then you would kind of you would consider the failed Rd. | 00:27:15 | |
| So when we're looking at establishing a response, we're taking a lot of the other municipalities and a lot of other kind of more | 00:27:22 | |
| of the vitamins terminology for roadway condition. | 00:27:29 | |
| Still more on the engineering side is PCI, which is paper and condition index, and it's a simple translation of multiply by 10. | 00:27:38 | |
| I'm sure there was someone who's making money off pace here or someone making money off PCI, and it was an easy conversion between | 00:27:44 | |
| the two. So in essence, if you take our PACER scores, multiply by 10, that gives us. That gives you the PCI score, which is a | 00:27:50 | |
| pavement condition index. As you can see here, it's relative. It has a different series of. | 00:27:57 | |
| Ratings. | 00:28:04 | |
| And the nice thing about PCI is it's kind of baseline off the ASTM, which is the American standards for testing materials. | 00:28:06 | |
| Or, excuse me, American Society testing materials. | 00:28:13 | |
| No. So with that being said, here's some examples of the different, like visual examples of what the pavement looks like depending | 00:28:17 | |
| on the score. So for example. | 00:28:22 | |
| With our city that grow being 4.4. | 00:28:30 | |
| You can see like it's kind of in the middle, excuse me, the middle right picture with PCI 42, which is poor in essence, still | 00:28:34 | |
| transversible, but again, it's one of those rows that you're. | 00:28:41 | |
| That you would consider doing more than just a surface type treatment. | 00:28:48 | |
| And then when we talk about priorities later and establishing baseline, that little diagram kind of shows like how we're going to | 00:28:54 | |
| do how we would take those priorities is taking the PCI, the payment condition index, the dollar, the dollars available as well as | 00:29:01 | |
| ADT, which in essence means how have raised that road used? Is it a road that you have one car driving on it a day or 1000 cars | 00:29:08 | |
| driving a day that does make a difference. The percentages there is just a representation of what of how you would want to weigh | 00:29:14 | |
| it again. | 00:29:21 | |
| There's different ways. What we'll do is when we come to council, council members will provide a provide you our recommendations | 00:29:29 | |
| of how we would like to do it and then of course go pace off that. | 00:29:34 | |
| Talking about some repairs, I mean, when you when you look into types of like what's your condition scores, that kind of helps | 00:29:41 | |
| kind of identify what type of treatment you would have to do. You know, going from great from the top down, the best, which is no | 00:29:47 | |
| treatment down to okay, it's satisfactory. It's a minor cracking reduced Larry Sale. | 00:29:54 | |
| Then we would, you know, when it's very chip CL four, that's when you do an overlay like if we have in essence you put another | 00:30:01 | |
| layer of pavement on there. Again, when we get into that, that that's recommended maintenance. When you kind of get into it, you | 00:30:07 | |
| really kind of see what is the, where is it going? What is it? What's really happening on there? And then you can kind of say, | 00:30:14 | |
| because sometimes if you just do a overlay and then you may have some reflective cracking, like for example, the base underneath | 00:30:20 | |
| it is not dwell, it's just going to. | 00:30:26 | |
| The cracks are just going to reflect right up. | 00:30:32 | |
| Then of course going down to the total reconstruction and then depending on what you're looking at and it's total reconstruction | 00:30:36 | |
| is also called full depth replacement. | 00:30:41 | |
| As well. | 00:30:47 | |
| Here's just a summary of just those different types of implementations. And when you think about implementations, the biggest | 00:30:49 | |
| thing that we'll be talking about later that really plays a big factor about what's the cost associated with that. And the cost | 00:30:57 | |
| comes down to, and this is the representative cost and not actual cost, but there this is, this is provided by an area, area | 00:31:04 | |
| testing material testing company. So it's you know quite pretty close to active where we would be paying. | 00:31:11 | |
| It is costing us if you're doing cracks you like maintenance like crack seal, some seal cultures, you know, maybe seal culture | 00:31:21 | |
| paying a dollar, $1.90 per square yard versus having to do a surface patch which is $45.00 a square yard and if we're doing some | 00:31:27 | |
| rehab. | 00:31:33 | |
| You were a 1 1/2 inch known, excuse me, known overlay a 27 square yard versus having to reconstructive reconstruction, which at | 00:31:39 | |
| the lowest end of it is about $45.00 a square yard. So in essence what you're trying to do is you're trying to hit that $1.00 mark | 00:31:47 | |
| versus paying that $6 six dollar mark representative trying to say what you know when the least amount of money in order to ensure | 00:31:55 | |
| that we're getting the the longest longity of the pavement. | 00:32:03 | |
| So we're going to take, we're taking that information, we provided the cost information to the consultant, the consultants going | 00:32:12 | |
| through the numbers and making some small adjustments and we'll be making some adjustments to the actual condition index that we | 00:32:20 | |
| picked up. And this is a sample of what will be provided from the consultant. So in essence, the consultant has where the where | 00:32:27 | |
| the pavement conditions currently at, when it was built, when it was the last time it was treated, what type of treatment. | 00:32:34 | |
| It received. | 00:32:42 | |
| And using. | 00:32:43 | |
| AI technology and some industry information variable to file some trend lines to say even though this road was built maybe five | 00:32:46 | |
| years earlier than another Rd. it's deteriorating faster. It has to have some treatments and we're projecting that that road is | 00:32:53 | |
| going to deter continue deteriorating faster, requiring more attendance, more attention to the sooner than a road that might be | 00:33:00 | |
| older. | 00:33:08 | |
| The nice thing about that is we're going to be able to take our previous pavement preservation program from an age. | 00:33:16 | |
| Related. | 00:33:25 | |
| Decision to a. | 00:33:27 | |
| Condition related decision on that. So that and that's in essence that's where we're, that's where we're going towards. | 00:33:30 | |
| Or everyone year versus whether our averages is like five years or should be about 5 years. The nurse probably a deeper under the | 00:34:10 | |
| lying issue that would say, you know what, we might have to bite the bullet and do some more extensive repairs on that. So with | 00:34:18 | |
| your consultant, are we going to have the information we need in time for the budget to make sure that we're budgeting We yeah, we | 00:34:25 | |
| expect to be able to have apple product to provide to council. | 00:34:32 | |
| Within the month. So yeah, so at the end of the day, what we want to do is we want to come up with pavement preservation plan. | 00:34:40 | |
| Here's two samples. One is Salt Lake City six year pavement, pavement plan. Pavement plan, excuse me. Which in essence comes down | 00:34:48 | |
| to like, hey, this is what we're proposing. So I'd like to use a similar type technology on their streets to say this is what our | 00:34:55 | |
| current conditions of the streets are and this is how we're we're applying on. | 00:35:02 | |
| Preserving our pavement over the next six years. There's a sample on the right hand side. | 00:35:10 | |
| It was actually a 20 year schedule, hidden schedule and that was developed, that was developed my last city we put together A20 | 00:35:14 | |
| year schedule using the same type of you know, methodology, ginseng, OK, this is where our payments are. This is how the | 00:35:23 | |
| conditions are. This is this is what we anticipate and every time we implemented a pavement schedule like a payment thing. | 00:35:32 | |
| Year we went through all the rows. | 00:35:42 | |
| And the deep down assessment of, you know this particular this one Rd. neighborhood may have mill and overlay slurry coat and chip | 00:35:44 | |
| seal. | 00:35:51 | |
| All all done because the whole Rd. itself didn't need to be milled and overlay like we didn't have to do like the deeper thing. So | 00:35:59 | |
| we, you know, so it's not so this provides us that like a real good projection of our budget. And then when we actually | 00:36:05 | |
| implemented, we were, we just, we took a really good deep dive. | 00:36:11 | |
| When we were following this type of program, the budget for my lost city. | 00:36:18 | |
| We went from $600,000 to $1.4 million a year and pavement preservation and. | 00:36:25 | |
| Just in that in using this type of methodology, we were able to like get like 1 1/2 years worth done because, you know, we took | 00:36:33 | |
| that extra stuff. The expectation too is that, you know. | 00:36:39 | |
| Each year all like the roads would be kind of reevaluated. | 00:36:47 | |
| And of course, this will also help us by when we get this established when we take over rows from developers, private developers | 00:37:32 | |
| or any other private roles, for example, we can set a baseline of saying before we take the road, it has to meet this criteria | 00:37:39 | |
| because this is the criteria that's the City Council has that upon. So they're not just going to hand us over their problem. | 00:37:46 | |
| Exactly. That's great. And then we can we can reserve the right to do like a professional assessment. | 00:37:53 | |
| So since we're holding ourselves to the same standard that we'd be asking other people to hold and be held to as well. | 00:38:02 | |
| So that's everything. How long range of a plan is most appropriate in your mind? I expect us to probably do a 10 year plan | 00:38:09 | |
| typically. Again, when it comes to budgeting purposes, anything past five years is more of a WAG in terms of budgeting. It's | 00:38:16 | |
| always nice to say, okay, here's what we're projecting our long term again. My last city we did 20 years out. We had lost because | 00:38:23 | |
| we wanted to do every single growth in the city. | 00:38:31 | |
| And that's, you know, and the city was both in the 1800s. So there was a lot of lot of growth and a lot of old, old growth as | 00:38:38 | |
| well. So that's why we went out 20 years and knowing that every five years we're pretty much updating it anyway. And there was | 00:38:45 | |
| honestly when we were implementing this and we just skipped out here because we made the decision that's, yeah. Even though age | 00:38:51 | |
| wise it was appropriate, but it was still in good condition. | 00:38:58 | |
| As far as level of service, we had gone over the type of road and kind of what we were putting on it. You mentioned the chip and | 00:39:07 | |
| the flurry and everything like that. | 00:39:12 | |
| Is, is there any way, I mean, I felt like we have the most robust package we could get last time, but our residents came in and | 00:39:20 | |
| Amber, you brought this up to me as well, but our residents came in and they in fact one of them's here and talked about skating | 00:39:25 | |
| and. | 00:39:31 | |
| Biking And I was just wondering, does this consider additional layers that make it easier for them to bike or skate on without | 00:39:36 | |
| shredding up their tires? And what is the additional cost of smoothing out a road like? That's two things to consider. One's the | 00:39:46 | |
| cost of actually doing it and the other aspect is the friction because in order to, you know. | 00:39:57 | |
| Efficient disengage energy being transferred from the car. | 00:40:08 | |
| Changing Kinect energy to their thermal energy and moving forward. And the last version that there is on the road, that does pose | 00:40:11 | |
| some problems for some, some cars. So what we have to do is we have to be considered in terms of if we reduce the friction course, | 00:40:18 | |
| like for example, DLT roads, they do multiple layers and the top layers of first course layer, which is the wearable layer. And | 00:40:25 | |
| for rows, there are, you know, for for DLT does it for all the rows because they're typically building rows that are 45 miles and, | 00:40:33 | |
| and high. | 00:40:40 | |
| Speed limit on that as we go, as we go down on our excuse me, as we reduce the friction factor, we're reducing that type. I'm not | 00:40:47 | |
| saying that it's necessarily needed, but that's just a consideration that we would have to make sure that we're not we're playing | 00:40:54 | |
| that good balance on there's there's another option that comes down to cost is for example, bikers, skaters, skateboarders, if | 00:41:02 | |
| they're if the bike lane is. | 00:41:09 | |
| The smoother layer, smoother layer and then the car travel lane is more coarse layer than what you're looking at is a price | 00:41:17 | |
| difference because in essence you're paving twice the same mile is being paid twice with two different types of layers. I think it | 00:41:24 | |
| might. I mean, I'm sure they can assess that as they're going through it, but it might be good for us to have just because it's | 00:41:30 | |
| been a public commentary that we can. Yeah, we can definitely run through that scenario as well. Just to say this is here's here's | 00:41:36 | |
| what the. | 00:41:42 | |
| Cost option would be OK of course. | 00:41:49 | |
| What the There's a cost option, then we'll also discuss with them on what. | 00:41:53 | |
| The difference between repair like maintenance cycles as well OK. | 00:42:00 | |
| Any other questions from the council? Yeah, I have a question. So you want to assess every Rd. in the city every year or so? You | 00:42:05 | |
| know when I say every year, our plan, pavement preservation plan would be due to the four where it gets. | 00:42:13 | |
| Treated that it's validated so just because we have the plans to say based on a computer generated generated model this is what it | 00:42:23 | |
| is. But of course we're going to do a self evaluation again for a day like this on the ground about. | 00:42:30 | |
| Valuation and to ensure that, for example, a road is we're not missing a red flag from another Rd. The intent is to drive. | 00:42:38 | |
| Visual inspection and just driving around the roads, slowly driving down the other roads to see if there's any kind of visual | 00:42:53 | |
| cracks or visual distresses that would, you know, that would indicate a deeper line problem like for example. | 00:43:00 | |
| Any types like, you know, this is what we're looking for visual distresses like this say, oh, hey, this, this wasn't there last | 00:43:10 | |
| year. And so this might be an indicator because we wouldn't want to spend money doing preservation on a road that is like, you | 00:43:17 | |
| know, it's coming down and then miss out on an opportunity to actually do a rehab on a road that really needs it as well. So it's | 00:43:23 | |
| it's just a good biking on kind of like ace internal audits validation check. | 00:43:30 | |
| I'd be intrigued by an opportunity to go out there and look at it ourselves and sort of see the difference. Yeah, that'd be great | 00:43:37 | |
| though. So this might sound weird, but so on an average you talk, obviously it's going to make a big difference on how how highly | 00:43:44 | |
| used the road is, but what do they find the. | 00:43:50 | |
| The preservation, like how many years is it? | 00:43:58 | |
| Like, how often will you have to do it to have optimum, Optimum. Yeah, I mean results. Yeah. Let me see that. That's just like on | 00:44:02 | |
| an average. Yeah, Average when you do this, your rows are lasting about 25 years. | 00:44:08 | |
| Out Sir. Like for example the slide shows the world being about 50 years, about 50 years on there. Again, it depends on the type. | 00:44:16 | |
| It doesn't depend on the type of Rd. | 00:44:21 | |
| The type of Rd. that's being built in, of course, there's lots of, there's other factors like for example, the sub base and the | 00:44:29 | |
| sub base. And sometimes I've had roads that were built like three years out three years. And the reason that is being replaced is | 00:44:37 | |
| because, you know, no offense to our water manager over there, but they have water line breaks and takes out the road. | 00:44:45 | |
| But I mean that's happened and then when it comes down to it, and that's kind of almost off topic, but at the same time, topic | 00:44:54 | |
| utilities are within the row, especially water utilities. And I've seen 1/2 inch water line take out a collector road and it's a | 00:45:02 | |
| big pain to get that fixed. And I've had it. I've had an internal crew of 2525 streets personnel with the with the four arrays | 00:45:10 | |
| equipment like front end loaders, excavators. | 00:45:19 | |
| And we're still down two weeks on that Bros trying to get back up and running. So and then that's I said that's that was 1/2 inch | 00:45:27 | |
| wire line. And so ensuring part of roadway health to me is utility health as well. | 00:45:34 | |
| OK, thank you. No, no problem. | 00:45:42 | |
| OK. Any other questions from the Council? | 00:45:45 | |
| All right. Thank you so much, Missy. We appreciate it. | 00:45:50 | |
| All right, we're going to go ahead and move into our public comments. This is the time for you to come and address the council | 00:45:54 | |
| about things that are not currently on the agenda. If you want to come and talk to us, please come to the podium, state your name | 00:46:00 | |
| and where are you from, and then we'll go ahead and take your comments and you'll have about two minutes to speak if there's a | 00:46:06 | |
| group of you that wants to speak together and make sure that you have one person to address the commentary. So come on up and we | 00:46:12 | |
| are ready. | 00:46:18 | |
| I'll go first, sorry. I have an appointment I'm going to go to after this. | 00:46:36 | |
| I'm I'm just here just to encourage. | 00:46:41 | |
| Thank you. And, and I'm just, I'm just here to encourage openness in, in our government. | 00:46:49 | |
| I believe we need more open meetings where we can talk about things and and talk about things in a, in a, in a planned out way | 00:46:56 | |
| thing, things that we can talk about even as a group of citizens to have input. | 00:47:03 | |
| And we can get away from these really short announced meetings. | 00:47:12 | |
| That that, that none of us. | 00:47:16 | |
| You might have a chance and but I bet you the guys didn't even read the 199 pages that came out with a 24 day notice. | 00:47:20 | |
| That really struck me as being very incorrect. | 00:47:28 | |
| Very very wrong process. Almost, almost. | 00:47:32 | |
| A disrespect to the citizens to give us a chance to evaluate and I believe the government should be of the people. | 00:47:37 | |
| And I say that with as much kindness as I can. | 00:47:45 | |
| I did ask a while back about some figures and, and someone on the band chair promised me that I would get that. And I'm not sure | 00:47:49 | |
| how many weeks or months that's been, but I, I, I have not received that. You know what, what issue I'm talking about. | 00:47:57 | |
| And and I'd still like that information. | 00:48:06 | |
| I think as a citizen I can ask for that. | 00:48:09 | |
| I don't think God does too much to ask. | 00:48:12 | |
| I think we need more open meetings. | 00:48:17 | |
| I I think everything should be open. | 00:48:21 | |
| When I was on the Council. | 00:48:24 | |
| I bought a piece of equipment. You'll have this. I bought a piece of equipment from Mayor Gammon. OK. | 00:48:26 | |
| I had legally I needed to go find the value of that. | 00:48:34 | |
| Piece of equipment. | 00:48:39 | |
| So I could clear my name that it wasn't a gift. | 00:48:43 | |
| That I wasn't owned, OK. | 00:48:47 | |
| I knew that rule because I've been trained as a Councilman down the Saint George. | 00:48:50 | |
| And I knew that I could not receive any gift. | 00:48:55 | |
| Above a certain level. | 00:49:00 | |
| And I think we need to understand those rules really well. And if we violate that, we need to come forward and say so. | 00:49:02 | |
| I actually believe in open government. | 00:49:10 | |
| I'm going to, I'm going to keep pushing for this because we are citizens and we ought to have input. | 00:49:16 | |
| And every council member here ought to be heard, Every single one of you. | 00:49:23 | |
| And, and I believe that strongly. Thank you for your time. Thank you. | 00:49:29 | |
| Nip of the Ray Hallway Rd. | 00:49:44 | |
| I want to follow up with Keith. | 00:49:48 | |
| Started talking about the openness. I have a suggestion for the council if it's all right. First of all, I want to, I want to once | 00:49:51 | |
| again say I really appreciated the efforts that were made at the first, first meeting after the new year. We had a lot of comments | 00:49:57 | |
| there. And then you actually had a had a working session where you introduced the topic in a situation where you know in the | 00:50:04 | |
| working agenda, working portion of the agenda where no action could be taken or you actually have people come in and present | 00:50:10 | |
| topics. | 00:50:16 | |
| And introduce the idea to the council and explain things and it allowed you time to. | 00:50:23 | |
| Ask questions and so forth without having to be pressured by taking a vote. I thought that was an excellent start. Excellent | 00:50:30 | |
| start. | 00:50:34 | |
| I like to recommend that we, you know, that you continue with that and so that any, any new topic that comes before the Council | 00:50:39 | |
| ought to start in a working session. | 00:50:44 | |
| Before it proceeds to the business agenda where a vote is taken. | 00:50:49 | |
| And at least that way that the public would have a couple of weeks to, you know, to digest what they've heard, lobby the council | 00:50:53 | |
| how they want to do and, and, and you'd have a better chance of having a more informed citizenry when it comes time for your vote. | 00:51:01 | |
| I think that would be very helpful. | 00:51:10 | |
| And the cases where there's a public hearing required, I think the additional step of, you know, starting the starting with a | 00:51:13 | |
| working session as before, but the second meeting going to public hearing where you'd actually take comments and you have a | 00:51:20 | |
| chance. And then and then not put it on as a business item, but as a separate public hearing. So that so that indeed those | 00:51:27 | |
| comments can be other comments can be taken and absorbed and. | 00:51:35 | |
| By the council and thought about and so that you come back next session as a business item. You can then act upon that item. I | 00:51:43 | |
| know that spread it out a little bit takes it across three sessions, but I think that that would open up the process in a way that | 00:51:50 | |
| the public would better understand what's happening and better appreciate the efforts that you're making to, to help them stay | 00:51:57 | |
| informed and appreciate the gravity of the situations and so forth and understand also. | 00:52:05 | |
| And I also along with that, I appreciate. | 00:52:12 | |
| You having a city attorney speak about sometimes the differences between the roles that you have to fill. So so I understand | 00:52:16 | |
| there's a difference between the between executive and legislative type things and you sometimes a force of both a certain way and | 00:52:22 | |
| explanation. That's really helpful. So that's what I'd like to ask the council to do. Thank you. All right, thank you. | 00:52:29 | |
| All right. We'll go ahead and close the public comment. I'll just address a few things. David, thank you for bringing that up. I | 00:52:40 | |
| hope that you've noticed on our agenda that we're doing, we are continuing that to introduce the topic and we're doing the work | 00:52:46 | |
| sessions today. We talked about two of those things and trying to make it so that we are having those discussions and then | 00:52:52 | |
| bringing them back to let you engage and have additional time. So I'm I'm glad that that is working. | 00:52:58 | |
| We also feel this way, this need to have people. | 00:53:06 | |
| Get the most ability to present their voice to us. Last year we did four town halls. This year we'll be doing that again. Last | 00:53:10 | |
| year we did two community manager meetings. This year we'll be doing that again. And hopefully we'll continue to facilitate those | 00:53:16 | |
| conversations where you do have the ability to talk in a different manner than we do when we're conducting business. And then | 00:53:22 | |
| providing those extra, extra meetings where we present the topic so that you can come and meet with us individually if you need | 00:53:28 | |
| to. | 00:53:34 | |
| He didn't bring up something that hopefully, Eric, we can touch base with Josh Daniels and make sure that he gets the information | 00:53:42 | |
| that he needs on the RDA. | 00:53:45 | |
| I will. I don't know. Jake, did you have anything that you wanted to? OK, I'll take about one or two minutes. | 00:54:24 | |
| I first want to apologize to the council and the mayor. I know Jamie helped us work together and put together a special City | 00:54:33 | |
| Council procedure and process has never been in place before and. | 00:54:39 | |
| Honestly, we wanted to make sure that that was open so that everyone could participate. I know we threw a ton of different dates | 00:54:47 | |
| out there and it was not our intent to. | 00:54:52 | |
| Rush through that I know it took a while to work through the code and I felt like it came off bad on my part and I just wanted to | 00:54:58 | |
| make sure that moving forward Sarah and I want to try and do those as open and give many weeks notice on on those and also be more | 00:55:04 | |
| open to never do want to thank staff for doing. | 00:55:11 | |
| Coming on a Saturday and on a weekend, but that special, special sessions were really good for us. I want to report back on the | 00:55:18 | |
| two special sessions that we had on Saturday and Monday. Sarah and I learned a lot just opening it up. Whether they voted for us | 00:55:25 | |
| or they didn't. It was really helpful for the amount of citizens that came and we just got to got to learn. | 00:55:32 | |
| Also just a return and thank you from the department heads from the off site yesterday. You know, I just want to apologize for not | 00:55:40 | |
| understanding that it was a budgetary meeting. | 00:55:46 | |
| And also just implore like I don't, I don't know why we haven't gotten the budget like the 2023 exact, but you know, when we asked | 00:55:52 | |
| for that in December, we weren't sworn in yet. And, and going over a budget, we've got to go over the exact of where things went | 00:56:00 | |
| on each budget and really touch it. And we weren't prepared yesterday for that. And I don't know why we were. It's usually a best | 00:56:07 | |
| practice when we when. | 00:56:14 | |
| Certification goes in that in good faith, they give that information out in December. | 00:56:22 | |
| So me and Sarah need to get that so that we can go over on a vendor level. | 00:56:29 | |
| Basis on the budget cuz we we still don't have that and it would really help us to prepare for the budget. | 00:56:38 | |
| I don't know if that takes a vote from us to get that. | 00:56:43 | |
| Or. | 00:56:48 | |
| So in December 6th when we got sport, when we got certified, I just sent over a line item of all vendors paid for the year for | 00:57:27 | |
| 2023 just to understand where all the money is going. You know you have a budget, then you actually have actuals right of like | 00:57:33 | |
| what it was and broke it. If we could break it down by department so you could actually see how much is going where then it then | 00:57:39 | |
| when you do the budget, you're like, OK, I get what what we spend on this technology, that type of stuff. | 00:57:45 | |
| In our procurement software, it should have something pretty deep like that. It's usually an almost all of them, but. | 00:57:53 | |
| So I don't want to take too much time on that. So hold on one second because I am asking for clarity for a second. | 00:58:00 | |
| I guess I would just request that we have clarity on what it is you're looking for, because the budget itself, as Mayor pointed | 00:58:10 | |
| out, is available to everyone and anyone on the website that goes into pretty detailed line items for each department of what was | 00:58:19 | |
| approved last year, a list of all the vendors that the city has paid in 2023 or fiscal year 2023 was sent to you. | 00:58:27 | |
| The specific dollar amounts for each of those just takes wedding through and making sure that we're giving you information that is | 00:58:36 | |
| publicly available that there's certain elements of that expense list. | 00:58:42 | |
| That has privacy associated with it. That's just a total dollar amount. That's fine. I don't need like who it's paying for, but | 00:58:49 | |
| just a list of vendors is inadequate. We need to know like. | 00:58:54 | |
| How much each vendor was paid? Like a total dollar amount? | 00:59:01 | |
| I don't know why. | 00:59:05 | |
| Just a little, I think that information I. | 00:59:08 | |
| I think there's a difference between budget information, which is public and is all there. | 00:59:12 | |
| And certain expense information that is for certain vendors proprietary because they're bidding in a competitive environment, | 00:59:17 | |
| right, But for a City Council member. So I think for the information that's proprietary, what might be best is to give you access | 00:59:23 | |
| but not. | 00:59:29 | |
| The documents themselves, and I'm sure Eric can arrange for that and that you can go through that information. There's other | 00:59:36 | |
| information that we've talked about offline and I don't. | 00:59:43 | |
| Know that we need to bring it up in an open meeting, but there are. | 00:59:50 | |
| There's some history to it and some personal reasons where we had to verify and make sure that it was appropriate to give you | 00:59:54 | |
| access to that. I think we're to the point where we understand well, it's actually just not vendor, it's all vendors. Just | 01:00:01 | |
| understanding like, hey, this is helpful from a procurement standpoint. That's kind of my background in government procurement. So | 01:00:07 | |
| it really helps me understand what are all the vendors that we use and how and. | 01:00:13 | |
| The total dollar amount, OK, so the last thing, the next thing I wanted to go through is. | 01:00:22 | |
| I think you got an update from Eric on it. And then what they'll do is they'll gather that data and they'll send it out and then | 01:01:01 | |
| they'll talk about the retreat and they'll do that all together. So thank you. Can we, can we post that? It's called a Qualtrics | 01:01:07 | |
| CSV file. Can we post the raw data? They make that shareable to a public file. I don't know. We'll go back and look at what that | 01:01:14 | |
| is. You know more about it because you work there so. | 01:01:20 | |
| We'll we'll find out and we'll, we'll come back to that. And then my last thing is. | 01:01:29 | |
| What I learned from citizens in the and Sarah was there as well, but the need for more public comments. I did send over an agenda | 01:01:34 | |
| of things that I would like to work with in overcoming some of the cities issues and problems in the last couple years and you | 01:01:40 | |
| know I put a lot of thought I. | 01:01:47 | |
| And quite frankly, some prayer are not dividing the city, but being public and trying to come together to solve issues. And me and | 01:01:55 | |
| Sarah are going to be sending an invitation to you guys to, to do more in the future of those. But we want to give you 3 or 4 | 01:02:02 | |
| weeks advance. We want to allow you to choose different days and times, especially with the, if you listen to me, there's probably | 01:02:10 | |
| six or seven main topics that the group came together on. And we just don't want to do this alone. | 01:02:18 | |
| We would rather do this as an open public setting. So that's my request. I can I comment or ask. So I every year we set out a | 01:02:26 | |
| scheduled when our meetings are and that's what's published on the website and that's what we go by. So if we're going to start | 01:02:32 | |
| doing extra meetings, I want to make sure that it's something that's also advanced notice, not just three weeks in advance. I want | 01:02:38 | |
| this to be something as a council, we're choosing dates together. So it was very frustrating for me how this first one went down | 01:02:45 | |
| and I appreciate your apology. | 01:02:51 | |
| But it was literally a week that we had canceled council. And so it had been great for my schedule because I was going to be out | 01:02:58 | |
| of town. I had a lot of celebrations going on that week. And so I don't want this to just be this. | 01:03:05 | |
| I can agree with that. Well, and the other thing that I'll just bring again is that we actually do have a schedule for town halls | 01:03:44 | |
| and we will take the time to collaborate on those meetings. I think it might be more beneficial if we don't duplicate those as | 01:03:52 | |
| well. And so maybe as you look to the future and you want to hold a meeting as we collaborate on town halls, that might be a | 01:03:59 | |
| better venue for some of it than holding meetings in the regard that. | 01:04:07 | |
| OK. Will you, will that be on the website you know? | 01:05:56 | |
| Can we add it? It's a public key. | 01:06:00 | |
| No, but our council will have access to it. | 01:06:04 | |
| Yeah, that would be great. I would love to have access to that. So I think that's one facet and I think we are meeting the public | 01:06:07 | |
| comment up. | 01:06:11 | |
| And then if it's stuff that you guys want to talk about, I'm more than happy to distribute it to me, to you. I think that another | 01:06:50 | |
| thing more than anything, I can't emphasize enough, we all want the same thing. I want people to be able to come and speak and | 01:06:55 | |
| talk about issues that are real and important to them. So do the other council members that aren't speaking who are sitting on the | 01:07:00 | |
| bench. | 01:07:05 | |
| And we didn't even sit up high. We sat down in a circle and just said, let's go around the room and try and solve problems. And | 01:08:16 | |
| you did say, Hey, there's going to be some town halls or whatever, which is awesome. I think us being at those town halls and kind | 01:08:23 | |
| of going around in the circle on these. But I sent over to agenda of some of the items was like, hey, we ran on on overcoming a | 01:08:30 | |
| few of these problems to Eric and and to the mayor and, and we, we, we feel that in thinking about it, it was like we just we. | 01:08:38 | |
| Solving these problems in a public way would be. Is probably the only way that we can do it. | 01:08:45 | |
| To be honest with you, and I don't agree with that because some of the issues that you and I have talked about, you said that | 01:08:50 | |
| you'd be OK without doing it in a public meeting, I think meeting with the parties. | 01:08:56 | |
| And the and the and, and the city, maybe the parties could meet privately and overcome it if the mayor and, and the and the city | 01:09:04 | |
| was able to do it in a private way between the parties. And maybe it could be solved that way. But I, I did hold away, don't want | 01:09:11 | |
| to meet without the parties and speak for them. It put it puts me in a bad situation. But I also think some of these issues are | 01:09:18 | |
| public in nature and this is the public's business. | 01:09:25 | |
| That's why I struggle with that. Like I honestly, it's not to it's not to embarrass or anything, but it's. | 01:09:34 | |
| Sarah and I or another council member, either of you guys, I'm grateful that we do have a right to try to be as transparent as | 01:12:32 | |
| possible so that we can, there's sometimes a feeling like we didn't solve this problem or that and we ran on transparency. I can | 01:12:40 | |
| be attacked in a public way because I am a public official. You know, whether my employment at Qualtrics or owning the Academy of | 01:12:47 | |
| Science, you know, it was a very public thing. If someone were to attack me, I, I, I would hope that. | 01:12:55 | |
| Marty, did you have anything that you wanted to add or say on that last point with how you want to see these things move forward? | 01:13:36 | |
| Do you feel comfortable with what I said? More than anything, I feel like we've come to have a consensus of feelings about the | 01:13:42 | |
| situation, but I don't feel like we've come two steps on how to. | 01:13:49 | |
| Like, I'm not sure what Jacob's intent is from here. I would say this is my protocol and implementation plan. I have received the | 01:13:55 | |
| agenda that he has spent. I will send that out to our staff. I will show you. I will talk to them about where these discussions | 01:14:03 | |
| should be had. They will share that with the council. The council can make those determinations. We can say where things should | 01:14:10 | |
| fall in line with town halls. | 01:14:18 | |
| And we can move forward with talking about our regular schedule and our town halls and see if we can fit them in our agenda | 01:14:26 | |
| because that seems reasonable. And then? | 01:14:30 | |
| They can present the plan to the council and if there's disagreement then we would go back to the situation where you would have | 01:14:36 | |
| to decide if you wanted to show up for any additional special meetings. Is that something that you're, do you agree with that, | 01:14:42 | |
| Jake? Are you going to try to still push through and have a meeting even if. | 01:14:49 | |
| You want to get two people attending? | 01:14:56 | |
| I gave over a list of different topics. My hope in that because we are a public body, you know, it's not like a family where | 01:15:00 | |
| mistakes are made in a private way. I also don't want to destroy the brand of Vineyard City or anything like that, but also. | 01:15:10 | |
| I think the council could potentially meet with some of the people. Some of the people don't don't want to come in person for fear | 01:15:20 | |
| of retribution, but the vast majority of them do. | 01:15:27 | |
| To kind of overcome this, I can walk each council person through why and how I believe it should be done. If, if the council | 01:16:07 | |
| members say, hey, let's do this privately and we can resolve this in a, in a closed session and we legally can do that. I mean, | 01:16:15 | |
| and some of these and, and we feel like, hey, this problem has been solved, then then yeah, let's, let's do that in a way. | 01:16:23 | |
| But but. | 01:16:32 | |
| But also there's there's also the citizens right to know and I struggle with that. | 01:16:35 | |
| Well, I don't disagree with you that the citizens want information, and I understand that. I just want to make sure that we're | 01:16:39 | |
| respecting the purpose of this council and respecting the purpose how we serve Vineyard, and I don't want it to. | 01:16:46 | |
| For lack of a better term, I don't want this to be like a circus where we're jumping around and. | 01:16:54 | |
| Jake, I support you. I want public comment. I love how I'm looking forward to listening to your two meetings, but I want to make | 01:17:32 | |
| sure that we're going through the right processes. And I don't want it to be a division every time you want to have a meeting. So | 01:17:38 | |
| I'd appreciate it if we could move forward, if staff can take care of coordinating with this and if you could pass it on. I'd | 01:17:43 | |
| appreciate if we took a little time to make sure that we're doing this the right way. Yeah, and, and Jamie did a great or Eric | 01:17:49 | |
| sent over an e-mail and started. | 01:17:55 | |
| Jamie was copied on it. | 01:18:02 | |
| And I just wanted to be very public and deliberate of of those things of that We're working to solve things as a council. | 01:18:04 | |
| So, yeah, thanks. If you can send me your agenda, I don't. What I'll do is I'm going to actually have staff work through it and | 01:18:15 | |
| then I will have it distributed. I think that if we keep it through that process, it'll be better. I mean, Jake, feel free to send | 01:18:21 | |
| it to whomever you want, but as far as my process, I'm going to have it go through stuff and then I'll have them disseminated out. | 01:18:28 | |
| Mayor, can I offer a few thoughts about that? Thank you. I'll try to be brief with them. | 01:18:36 | |
| I've Jake, I've seen your list of topics that you want to have the, you know, each meeting on a different topic, and then I've | 01:18:42 | |
| seen the schedule you put together for one of the proposed meetings. | 01:18:48 | |
| I have those are very rough draft by the way. That's fine. I understand that. I I think talking generally about them, you know it, | 01:18:56 | |
| it's probably hard for the public to hear this conversation because a lot of it's in code and what you've asked for our meetings | 01:19:03 | |
| where you want to talk about things like the proposed island on Utah Lake and. | 01:19:11 | |
| People that you believe to have been harmed in that process and to. | 01:19:20 | |
| The way you've characterized the meeting as you're calling them witnesses and that you want to question them and the language in | 01:19:25 | |
| the request feels very much to me like a courtroom and not a council meeting. And so I councils are not courts and council members | 01:19:35 | |
| are not judges. And I don't think it's appropriate for the council to engage in that kind of business in its council meetings. | 01:19:44 | |
| There is another aspect to some of the proposed topics where they feel more like campaign events than they do council meetings. | 01:19:54 | |
| You're an elected official, everybody on the council is an elected official. It's entirely appropriate for you to hold campaign | 01:20:02 | |
| events, to liaise with your constituents, to get their input, get their feedback. But there is a difference between when the | 01:20:10 | |
| council gathers to conduct city business and when you are on your own time, gathered to do. | 01:20:17 | |
| Campaign events and campaign business. It's not my place to tell you what your campaign priorities should be or. | 01:20:26 | |
| To say don't run on this or don't run on that or or that. But it was no secret that a part of your campaign was. | 01:20:34 | |
| Targeted and directed toward your thoughts about people that are on the council. I don't think it's appropriate to bring campaign | 01:20:43 | |
| conversations forward with council business when there's no action on the horizon for the council that relates it all to those | 01:20:51 | |
| issues. So I'll just put that thought out there that I think where there's no city business involving those things, it's a more | 01:20:59 | |
| productive role of the City Council look ahead and to work on topics that are in the future. | 01:21:07 | |
| And then I think you do have to draw a line as a council between. | 01:21:14 | |
| What are campaign events and what are council business? And then what is within the council's jurisdiction and function and being | 01:21:19 | |
| a court and looking outside of city issues really isn't your purview and you get into really dangerous spaces when you start doing | 01:21:25 | |
| that. | 01:21:31 | |
| Yeah, so I apologize for my, I think I wrote that at like 11:00 at night. So and I did use the word testify and I meant more speak | 01:21:38 | |
| to or questions. So definitely not cross examining or anything like a court. So you've you've used the word testify in | 01:21:45 | |
| conversations with people as well. It wasn't a one time use. I use that a lot. Like hey, come tell me like tell me your testimony. | 01:21:53 | |
| Like what do you and I apologize for that. I I shouldn't use that word or speak towards this or what Not to your point though. | 01:22:00 | |
| The speaking don't say testimony there, there are action items that the council could take and would take in terms of putting | 01:22:09 | |
| great policy together on the legislative side, a ton of great legislative side and I know me and you have worked on and I think | 01:22:16 | |
| that would be appropriate if there are legislative items you want to bring forward that would be controls, yes. | 01:22:23 | |
| Let's heal wounds. What do we need to do? Sometimes, Sometimes. | 01:22:34 | |
| People just need to talk to know that we don't hate them and we can solve the problem, you know, with walk our way and and going | 01:22:38 | |
| around and doing that with other businesses or sorry, governments. It's bringing people together, having them come in and talk and | 01:22:45 | |
| just saying, hey, thank you. We apologize that that happened. But also at the end, I think there's things where they go. | 01:22:52 | |
| Hey, what are some suggestions that you that we can put in place as a council so that this doesn't happen again or that or or some | 01:23:00 | |
| things that that we could learn from that in terms of policy? | 01:23:05 | |
| I didn't know me and you have met on Hey, these are some things that should be in our code to protect us from from duplicating all | 01:23:10 | |
| of those types of things. But also it's looking ahead so that our city isn't drugged through this event ever again and property | 01:23:16 | |
| owners aren't either. But also, I think it's a building relationship exercise. I don't think this is an anger thing. And I think | 01:23:22 | |
| speaking this out, I don't think any of the people that would come would come in with vengeance and be like an anger thing. These | 01:23:28 | |
| are good people. | 01:23:34 | |
| Areas where you think people went wrong and you want them to hear from those who feel wrong. That to me seems more like a | 01:24:15 | |
| courtroom setting or a campaign setting and not City Council business to remediate that is is more of a core thing or it's not. | 01:24:22 | |
| You're saying, OK, if by remediation you mean put in legislative or policy controls around certain things, sure, that's your work. | 01:24:29 | |
| You can do that work. | 01:24:35 | |
| And doing that in a council setting is totally appropriate if you're bringing people in just to give voice to their grievances and | 01:24:42 | |
| to target people. I I don't think that is the council's business. And I don't think that relates What? Yeah, and I would add, I | 01:24:49 | |
| would add and close this discussion. I'm going to close this discussion, but I would add that. | 01:24:56 | |
| Your commentary on policy, procedure, presenting facts and setting record are things that we can move forward on this. | 01:25:05 | |
| We have a plan to go ahead and categorize these things. We will do those things. Those discussions will come back to the council. | 01:25:13 | |
| And so I'm, I'm grateful for the conversation. Thank you for the clarity. I'm going to go ahead and let Amber have our time | 01:25:18 | |
| because it's been almost 30 minutes. | 01:25:24 | |
| All right. The legislative session is getting close to ending. There are nine days left and over 900 bills. I'm just going to | 01:25:30 | |
| review a few from LPC. | 01:25:36 | |
| The two gravel pit bills haven't made any movement, SB172 and HB502, but we do want to watch those because we do not want to be | 01:25:41 | |
| required to have a gravel pit in our community. | 01:25:46 | |
| Yeah. And maybe we can go into that a little bit more. The provision would be that. | 01:25:53 | |
| We would have to go find gravel for developers and correct me if I'm stating this wrong, anybody that knows this better than I do, | 01:25:58 | |
| but that could even mean that we would have to find it within our city and then it could become a gravel pit site. But then we | 01:26:06 | |
| would have to give to our developers and depending on Jamie, do you have more on this? Do you know anything about this on the on | 01:26:13 | |
| the ground? It looks like you had a moment. I was going to look at one other thing, but I do. I am familiar with the legislation. | 01:26:20 | |
| Preempts city's land use rights as it relates to what are called critical industry. That's legislative speak for gravel pits and | 01:26:28 | |
| extraction. That would happen within city boundaries. And their goal and intent is to make it cheaper for the people and the | 01:26:36 | |
| industry in Utah. But then it could go to other places too, so that preemption could get out of control. So we really don't want | 01:26:43 | |
| that. There may be a time that we have to have the council call your elected officials. | 01:26:51 | |
| And we'll let you know. | 01:26:58 | |
| OK. HB 507 construction amendments, the stormwater where the main issues is that if stormwater permit, stormwater permits are | 01:27:00 | |
| automatically issued if the municipality does not issue the permit within three days, which is concerning to send that out of our | 01:27:07 | |
| purview. I believe the league is speaking with the sponsor of that bill to review and make some changes. There were multiple | 01:27:14 | |
| homelessness bills that we've been following along with. | 01:27:20 | |
| The one that's concerning is HP 3/14. | 01:27:28 | |
| Reduces a medication fund. | 01:27:31 | |
| It really puts a massive administrative burden on cities. | 01:27:34 | |
| Let's see what else did I want to mention here. | 01:27:40 | |
| With the SP168 modular housing, it looks like the league is successfully moving towards partnership rather on preemption and | 01:27:45 | |
| looking for our affordable housing in our first homes combining the right products and the financing tools. | 01:27:52 | |
| And then let me see. | 01:28:01 | |
| Then HB 491 data privacy amendments, this was discussed by Chris Bramwell and this relates to well and do you mind if I go back to | 01:28:06 | |
| the Fizz? | 01:28:10 | |
| The fizz and the are you also talking about the P tech? So just across the state they have been talking about zoning preemption | 01:28:17 | |
| and one of the compromises they came up with were these different financial tools to kind of help first time, first phones, first | 01:28:23 | |
| home buyers and making that more affordable. | 01:28:28 | |
| Send e-mail you sent. | 01:29:13 | |
| Yeah, and it's just a link. You can find it in Amber's e-mail, but you can also find it just on LPC and it's a daily call. You can | 01:29:16 | |
| sign in and they can give you the daily update for what's happening at the legislature. So just for clarity, the PTS is the public | 01:29:22 | |
| Treasurer's Investment Fund and then the phase of the first home investment zone, Yes. | 01:29:28 | |
| All right. Privacy, there's a, it's been interesting to kind of hear about how there are policies and things in place, but they're | 01:29:36 | |
| not being used. So couple years already into making some of these privacy plans. We'll keep working with Chris Bramwell, our | 01:29:43 | |
| planning Commissioner on that and create a robust package for that. Let's see. Yeah. And right now we've been working with | 01:29:50 | |
| Representative Moss on his privacy bill and that's been going really well. So hopefully as our privacy comes out, their privacy | 01:29:57 | |
| bill comes out and it coincides together. | 01:30:04 | |
| And the way you collect data and data sharing and really creating a bus package for that. So we'll see that coming forward. Again, | 01:30:44 | |
| you got a little presentation of that in January and we'll see it coming forward on our next agendas. | 01:30:51 | |
| Yes. I also wanted to mention something SB185, the residential building inspection, which authorizes the building permit to | 01:30:59 | |
| holders to use a third party for building permits rather than going through the city if there is a potential delay, which is | 01:31:04 | |
| another. | 01:31:10 | |
| Situation where they're taking you out of our purview. Yeah. And Chris has been working on that and so has our team and staff. So | 01:31:17 | |
| we're going to keep watching that and make sure that we at least bring Vineyards voice to the table and say how we want it to fit | 01:31:23 | |
| into our city so that we can make sure our inspections create quality product in our city. And I think to clarify, that's about | 01:31:28 | |
| the inspection process, not the permitting process, not the permitting. | 01:31:34 | |
| Let's see then the Community Garden will be opening up their applications next month, so I will try to keep you updated on that. | 01:31:43 | |
| And then the bike Commission met but did not have a quorum yesterday, but they have some exciting things they're working on. | 01:31:49 | |
| They're going to be setting up their goals for the year. And then they have a connectivity analysis they got from Bike Utah, which | 01:31:54 | |
| they can evaluate and compare with our active transportation plan and. | 01:32:00 | |
| Make our plans more robust. Everything is add just really quickly to that. And they've indicated potentially having a special | 01:32:06 | |
| session where they would talk about the priorities you're talking about. They wanted to list projects that they would like to see | 01:32:12 | |
| as part of the the budget. Knowing that the council's going through the budget process, this would be an appropriate time for them | 01:32:18 | |
| to provide their recommendations. | 01:32:23 | |
| I got to attend a meeting. It was the Huntsman Schrett. I always want to see that wrong. | 01:32:32 | |
| It was really cool. We sat down with quite a few people from quite a few different groups, but Huntsman showed some very raw | 01:32:40 | |
| preliminary designs and shared some of their goals and plans and it was really interesting. The good news is they are talking | 01:32:48 | |
| about getting shovels into the ground sometime this year to start that project and you know, as soon as they give us real | 01:32:55 | |
| information, that's not as wrong. | 01:33:03 | |
| I'll have more to bring to the council. Perfect. It's really exciting. Thank you so much. We're so happy that you could be there. | 01:33:10 | |
| And they're they're very excited about coming together and working with us and they're very set and determined on making sure that | 01:33:18 | |
| they can get things moving this year. Like Marty said, that was very well and one thing they they talked a lot about wanting to be | 01:33:25 | |
| a part of our community fully and participating in things that weren't just for their facility. They want to make sure that. | 01:33:33 | |
| They're partnering with Vineyard in a way that benefits us. | 01:33:40 | |
| So it was, it was really cool to hear. It sounds like we could have some fun things that come out of it. Yeah. And I've been a | 01:33:43 | |
| great regional partner partner as well. Just to add, Eric has actually been going and setting up meetings with our cities around | 01:33:48 | |
| the valley to help that those relationships become very strong. So thank you for that. Sarah, did you have anything that you | 01:33:54 | |
| wanted to add? | 01:34:00 | |
| Yeah, I just, there's, there's a big concern among the citizens that background is really as clean as it's supposed to be for that | 01:34:07 | |
| building to be built where it's built and the deep levels of its foundation. So that's a big concern that people aren't going to | 01:34:13 | |
| be really excited about until that come forward. And they, they did talk about doing additional testing and making sure, because | 01:34:18 | |
| it's just as important to them. They, I mean with everything they work on, they want to make sure that where they're setting up is | 01:34:24 | |
| so. | 01:34:30 | |
| And each of them were given the report that it's some of the cleanest dirt in the whole state. So that was so rewarding to hear at | 01:35:12 | |
| this meeting. And so as we go through, Sarah, we'll try to keep you updated. And any information that we receive, we will make | 01:35:20 | |
| sure that the council has complete access to that. That's what you can report back to the citizens is the information that we're | 01:35:27 | |
| given. And also on the Department of Environmental Quality, I believe you can access the records that says it's been cleared. | 01:35:34 | |
| To the standard that it needs to be for whatever purpose. Julian, I can reach out to the property owners and see if they can | 01:35:42 | |
| provide us like that specific link to where residents can go and let's do that information. Eric, did you have something to add? | 01:35:48 | |
| Go ahead. I would just add that. | 01:35:54 | |
| That there is a beyond a wealth of information on the DEQ website. I spent a couple hours today looking for these very documents | 01:35:56 | |
| and I started reading through the reporting is super rigorous and the whole entire Geneva site is part of a large clean up plan. | 01:36:04 | |
| And then it's broken down into tiny little pieces and each of those have dozens and dozens of reports. So it's when I when I | 01:36:12 | |
| reached out to Flagborough to have them provide us with the report. | 01:36:20 | |
| Or the few reports. | 01:36:28 | |
| They also lamented a little that it's hard to find on their site, but that we'll, we'll work with the EQ and, and kind of get the | 01:36:31 | |
| compilation of those because it is a series of monitoring and very detailed monitoring type reports that lead to certificates that | 01:36:39 | |
| that clear that land for development. And so I just wanted to point out that it's not a, a simple pull a page out and here you go. | 01:36:47 | |
| It's, it's, it took a ton of of effort and time and reporting to. | 01:36:56 | |
| For some updates, our Infrastructure conversations have been going well. We had a robust well. We had a robust, robust plan with | 01:37:35 | |
| our council where we went with our staff and our council and we talked about opening up all of our transportation across our city | 01:37:42 | |
| line and crossover our rail. And we did this through the mag process and it was a really good thing. We got prioritized on the | 01:37:49 | |
| list for some of our roads that are coming in. And as a mag body, we have sent those forward and that's been a really great | 01:37:56 | |
| process. | 01:38:03 | |
| Still working through the process and. | 01:38:54 | |
| If we, if we need letters, we'll, we'll reach out. And if we need you guys to call our representatives, I will, I will let you | 01:38:58 | |
| know. So one thing I want to, I want to talk about our 12th North bridge to not go through MAG. | 01:39:04 | |
| Well, as far as is it going through the correct process, yes, it is going through the correct process was that's a local Rd. So | 01:39:12 | |
| it's not done regionally in the same way that a bad process would go through. I know. But the way in which sometimes we speak and | 01:39:20 | |
| the way in which we just said that we're not going through mag on everything. And I just want to well, let's talk about that. I, I | 01:39:27 | |
| like what you're saying and I'm going to clarify it for you is that there are certain funds at the state that MAG is over. | 01:39:35 | |
| And you guys are up at the legislature using our lobbyists to lobby for a road that me and Sarah do not know about. And it might | 01:40:17 | |
| be a good Rd. A lot of things you don't know about. You're still adjusting and learning about all of our goals. And we have | 01:40:23 | |
| requested to meet with our lobbyists. And he wrote and said that he would love to meet with you. | 01:40:30 | |
| And so did he send it to all the council and Marty went and met that e-mail. I responded and said I would also like to meet with | 01:40:37 | |
| you. And then he said that he would be willing to meet us up at the But I want to know how I want to know how it goes from me and | 01:40:43 | |
| Sarah find out about. | 01:40:49 | |
| A bridge at the legislature that our city is pushing and that we didn't get the respect to know about it. Like there's a lot of | 01:40:56 | |
| things that they're doing that you don't know about. We've talked about this. There's been like 10 years of legislation and goals | 01:41:03 | |
| and plans that we have, and there's going to be a lot of things that come up. | 01:41:09 | |
| I'm going to clarify it for you because this isn't a conversation that needs to happen here, and I'm going to clarify it and this | 01:41:17 | |
| is how it is. | 01:41:21 | |
| What Marty is trying to articulate is that we have put in transportation plans that were voted in by the body, so there's all | 01:41:27 | |
| public records. So until you go back through the transportation plan and vote not to have access or to have a different mechanism | 01:41:34 | |
| on 12th N, everything that is done goes according to the laws or the plans that were voted on by the council for the last 40 years | 01:41:40 | |
| that the city has been here and anything that is built on. So if there's anything that you want to change on it, you would change | 01:41:47 | |
| that. | 01:41:54 | |
| And then that's how we would change it. If there's any way that we can facilitate any meeting that you're having or that you need, | 01:42:42 | |
| we'd be more than happy to do that. And like I said. | 01:42:46 | |
| Our lobbyists, our government consultants, our city, we're all trying to give you anything that you need. But you can notice we're | 01:42:53 | |
| going through the right process and not every amount of money that comes into the city or is being asked for necessarily comes | 01:42:59 | |
| from the asks of the city. So that's something that you want to clarify with the staff. | 01:43:06 | |
| Confusion that needs to be clarified and it's not helpful to the public, nor is it helpful to this meeting. Mayor, with all due | 01:43:47 | |
| respect. | 01:43:52 | |
| All right, we all get to determine what is important. | 01:43:59 | |
| I get to determine you do that is true, but I do get to conduct this meeting and tell you when something is out of order from this | 01:44:02 | |
| meeting and this is out of order from this meeting. | 01:44:06 | |
| Well, it with all due respect, from a respect standpoint, when our representative calls and says, why is your city using the | 01:44:12 | |
| Christmas list, that the legislature for a $10 million bridge is an elected official and I don't know about it. I go and I've been | 01:44:18 | |
| trying to get on Board. And so it feels like I'm being circumvented. And that's what I'm just saying. It's like I'm going to | 01:44:24 | |
| explain the Christmas list for the public. I have great relationships with Nelson, Keith and Val, all of our representatives and | 01:44:31 | |
| our senators. | 01:44:37 | |
| The 1200 N ask that you posted about is went through the RFA process. The Christmas tree list that you're referring to would be | 01:44:45 | |
| something that would go out of process and doesn't happen in the last couple days of the legislature. These guys know that this | 01:44:51 | |
| went through exact process as it was done publicly and on the agenda. This is why I'm saying this conversation is out of order and | 01:44:57 | |
| there is a lot of misconception that's happening here and that you need to go and talk about it with our staff and the relevant | 01:45:03 | |
| people that are dealing with it. | 01:45:09 | |
| Because this isn't a conversation that the two of us or that the five of us need to have here. It isn't helpful. It isn't clear. | 01:45:16 | |
| And I don't want to have to sit and explain to you in this meeting the process that we're going through when it is going according | 01:45:23 | |
| to the laws and the processes that are due and right. And our representatives are helping us and working with us through those | 01:45:30 | |
| processes. OK. And I'll just end with this. | 01:45:37 | |
| The Christmas tree list is where we get a back door thing to our Appropriations Committee. I've worked at the legislature and with | 01:45:46 | |
| legislators for 18 years. So yeah, it it is something that you can go, hey, if there's extra money, could you kick us in on a $10 | 01:45:54 | |
| million bridge? What I'm saying is if they have $10 million for us as a legislative body. | 01:46:02 | |
| It's not ours, but I will say this, our lobbyist is the one that's putting it together. OK, That's something that you don't | 01:46:43 | |
| understand and it is not accurate. And that's why I'm trying to say I think that you should take the time. It is not good for this | 01:46:49 | |
| meeting. Take the time to come and learn more about it. And what I'm telling you is that the processes we're working on is for | 01:46:55 | |
| different roads that are going through a Mac process. And this 12 North Rd. does not have the same situation that you think is | 01:47:01 | |
| happening. | 01:47:07 | |
| It is going through a process with funds that are allocated through a different area that does not is not regulated by MAG. And so | 01:47:13 | |
| I'm going to end this conversation, move on to the next agenda point and then we can have this conversation because I want you to | 01:47:21 | |
| have all of the information necessary. But I don't think that this conversation is helpful or appropriate to have right here, | 01:47:29 | |
| especially because this is a benefit to Vineyard and we want it to remain a benefit to Vineyard. So. | 01:47:36 | |
| I'm going to go ahead and move on to Maria. | 01:47:44 | |
| Who is our neighborhood community services coordinator and she is going to give us a staff report. | 01:47:48 | |
| I. | 01:48:01 | |
| So I'm waiting for it to get white so I can. | 01:48:17 | |
| Do it. | 01:48:20 | |
| So. | 01:48:29 | |
| For this, it's just a brief summary of kind of. | 01:48:31 | |
| What I've been doing. I did barely get into neighborhood Service coordinator as of January so still pretty new to it. | 01:48:34 | |
| But as of now, I've just been introducing myself to the community manager, the agility managers to set up a quarterly meeting. So | 01:48:43 | |
| I have that plan for March 21st as of now. | 01:48:48 | |
| Umm, here. | 01:48:56 | |
| So far in this year we've had 20 complaints. | 01:49:03 | |
| Reported to the Report of Concern TAB, a majority of them have been in regards to traffic, parking and refuge. | 01:49:07 | |
| Majority of them have been in the Westbrook neighborhood. | 01:49:17 | |
| Several were regarding the traffic lights on Mill Rd. in the Vineyard Connector. Usually it's just talking about how slow the | 01:49:20 | |
| lights are going. | 01:49:24 | |
| And the majority of parking relates to street parking or the majority of the parking issues, I should say are in regards to these | 01:49:31 | |
| street parking. | 01:49:35 | |
| Here we have kind of where we're at in terms of. | 01:49:42 | |
| Occupancy. We've had one concern about occupancy. The majority is going to be parking. | 01:49:47 | |
| We've had a couple for city property, mainly Westbrook, all others is kind of every other neighborhood we've had kind of one or | 01:49:59 | |
| two here and there. | 01:50:03 | |
| And then in terms of departments, Public Works has been getting a majority of them just because most of them are. | 01:50:09 | |
| Kind of in regards to I said refuse and sometimes and typically it's just something like that. Sheriff does get quite a bit | 01:50:16 | |
| because most of them are in revolving around parking. | 01:50:22 | |
| And then some of them are going to planning, the others are kind of just sporadic here and there where I send them off to. | 01:50:29 | |
| You know, evidence with with the occupancy issues and that's, and that's often difficult to, to be able to get evidence of how | 01:51:13 | |
| many people live in house. And when I'm talking, I mean, mainly there we have a lot of investors, people that will own townhomes. | 01:51:19 | |
| We go out and look into it and find out what's going on with that car. Most of them where they're violating our ordinances that we | 01:52:36 | |
| already have is some of it over parking where they want to implement the Reduction of parking ordinance. | 01:52:42 | |
| For typically for the street parking, what it is, it's just. | 01:52:51 | |
| It's just a lot. It's over parking. It is a lot of the concerns that we get is there's just so many cars on the road. There's too | 01:52:57 | |
| many that could be a hazard. A lot of them during kind of the snow was just there were so many with the soccer couldn't get | 01:53:01 | |
| through. | 01:53:06 | |
| In regards to that, typically what I do is I do what the bill that you know, street parking is essentially legal. | 01:53:14 | |
| But they are very welcome to if there is something like a car that hasn't been, that's been parked there or in the hazard it's | 01:53:20 | |
| walking, you know, sidewalk, anything like that, they can send me a picture, report it, or they can contact the sheriff | 01:53:27 | |
| non-emergency line. And then that way they can get that taken care of. OK Yeah, Marie does a great job sending those pictures over | 01:53:34 | |
| to us. Then Molly, whoever's on duty will go out and take care of it. Awesome. That's great news. | 01:53:41 | |
| I think that is it great. Any questions for Maria? | 01:53:49 | |
| OK, you're back. I was. Jim Price is a good guy at MAG. Like working with him? I did like working with him. | 01:53:52 | |
| I wasn't typically working with him more. I was with the key department, so I did more utility assistance. We're gonna get him on | 01:53:59 | |
| a Commission, so he's a good guy. | 01:54:04 | |
| Awesome. All right, that springs, I thought he was retiring. He did retire, but he's back in retiring and now he wants to be with | 01:54:10 | |
| us. So all right, that brings us to our consent items, unless Eric, you have anything you wanted to add? OK, that brings us to our | 01:54:18 | |
| consent items. I believe we have one item that needs to have some discussion. It's 6.3. | 01:54:27 | |
| And other than that I just need a motion on the rest of them I need to unless there is. | 01:54:37 | |
| I wasn't briefed on the premier event alcohol license. OK, so you want to talk about 6. So we're removing 6.3 and 6.5. We can just | 01:54:46 | |
| vote on it separately. That's OK. I move to approve and adopt the consent items excluding 6.3. And would you rather me stay on the | 01:54:56 | |
| positive? We're going to, we're going to approve and adopt consent item 6.16.26.4 and 6.6 as presented second. | 01:55:06 | |
| First thing, Marty, second by Amber, any discussion? All right, I will need A roll call. Jake. Yes, Amber. All right, yes, Marty, | 01:55:16 | |
| yay. And Sarah, yes. All right, we'll start with our discussion on 6.3 approval of a background check policy for coaches. And | 01:55:25 | |
| Jamie, I'm going to just turn this over to you and say what were the changes or what's the discussion that we needed to have here? | 01:55:33 | |
| The I think the version that made its way into your packet hadn't quite cut up the current events, so. | 01:55:41 | |
| Brian's done a really great job with our youth sports programs and cares a lot that the people we have as coaches are qualified to | 01:55:50 | |
| do that and don't pose a risk to the kids that they're coaching and so. | 01:55:56 | |
| He a few months ago asked me to help him do some research on. | 01:56:04 | |
| What are the different policies that cities and youth sports organizations use throughout the state to do background checks on | 01:56:09 | |
| coaches and then to screen out those coaches that might not be a good fit to be coaching kids? And so we put together a memo and | 01:56:16 | |
| then put together a background check policy that he's been using informally to do that. And I don't know that I'm happy to report | 01:56:24 | |
| this, but I am in the sense that it helps keep kids safe that we have ended up each season having. | 01:56:32 | |
| Two or three coaches where they have things on their record that are either recent or are a red flag. | 01:56:40 | |
| To be coaching kids. And so Brian's been able to talk to those coaches and say we appreciate your willingness to coach, but we | 01:56:48 | |
| need to find somebody else for this team and have them not be a part of it. We now have taken the policy and thought it would be | 01:56:56 | |
| good to. We want to be sure that if he tells somebody they can't coach, that he has some force behind that decision. | 01:57:03 | |
| And so we wanted the Council to formally adopt the policy. The version you have in the OR were provided ahead of time still had | 01:57:11 | |
| some of that. | 01:57:16 | |
| Investigation and kind of reporting language that I had put together a memo for Brian to consider what to do. We've cleaned it up | 01:57:23 | |
| and the new version that you have in printed form is. | 01:57:29 | |
| A formal policy, it basically requires all coaches before they coach to have a background check and for returning coaches to | 01:57:36 | |
| update that check every year. And then instead of making judgments about which offenses should disqualify somebody, we have we | 01:57:44 | |
| pulled them the criteria that was used by Utah Youth Soccer and found that that was the best and the most comprehensive of any the | 01:57:52 | |
| any other organization in the state had. | 01:57:59 | |
| And. | 01:58:08 | |
| We have applied that the last few rounds of coaching. We found it useful. You get the report, you just check it against that table | 01:58:08 | |
| essentially and and then have those coaches that fit the criteria not coach. It is a policy that allows for reform. So if you have | 01:58:16 | |
| somebody that had a shoplifting offense as a teenager and they've had nothing on their records since then, they could coach. But | 01:58:23 | |
| if they shoplifted last month, then. | 01:58:31 | |
| Probably not. | 01:58:38 | |
| Alright, any comments or questions from the council? Is this something that could be used for other categories involving children | 01:58:40 | |
| like the library if you have? Yes, yeah, we could just update it. You know, anybody that is involved with. | 01:58:48 | |
| I think if you do youth council, if you do library programs, certainly you could apply the same criteria and the background checks | 01:58:56 | |
| are inexpensive, right? Yes, I think would we just rename it or where would we put that stipulation? Just do it in your motion and | 01:59:03 | |
| then we'll update the memo that it's not just coaching, but it's any, any individual that works with youth. | 01:59:11 | |
| All right. | 01:59:23 | |
| Thank you so much for working on this. This is so important and. | 01:59:25 | |
| And it's euthanistic, OK to find out 18 and under, 18 and under, yeah. That it's just miners. If they're under 18, then we we want | 02:00:03 | |
| to be sure they're protected. | 02:00:09 | |
| Amber, since you did that, do you want to make a motion for that one? Sure. | 02:00:17 | |
| I move to approve where? Item 6.4. No, just kidding. Which number are we on here? 6.36.3 Item 6.3 with the change that it is the | 02:00:22 | |
| Vineyard city volunteer background check policy for any individual who works with youth, miners, minors, minors. All right, a | 02:00:31 | |
| first by Amber. Can I get a second? Second. So second. OK, second by Jake. | 02:00:41 | |
| We'll do roll call. Sarah. Yes, Marty. Yes, yes. Amber, I Jake. Hi. All right, EU approval of the Utah Premier Events alcohol | 02:00:52 | |
| license is because there is an event. | 02:00:58 | |
| The Premier Prom. | 02:01:05 | |
| That needs a waiver because they want to have alcohol at their events. If you want more information about what the event is, | 02:01:08 | |
| Morgan's got this. So I mean, let's go. When do we get to talk about premiere Proms? | 02:01:15 | |
| So this is at the this is located at the studio space that we have in the north side of the city. Enigma Three. We actually took a | 02:01:25 | |
| tour of it. A few of us did. I think it was about two years ago. So really cool space. | 02:01:32 | |
| Yeah, we have our own movie studio up in Vineyard and that's I think that's kind of cool. And so that this would be located in | 02:01:39 | |
| that space on the north side of the city and the industrial district. This is a Class 3 license and it requires local consent. So | 02:01:45 | |
| that would be approval from the City Council and it's a one time event. | 02:01:52 | |
| So the I believe in the staff report does indicate that the Sheriff's Office has reviewed the application as well as the events | 02:01:59 | |
| coordinator. | 02:02:03 | |
| And Kelly, our business licensing coordinator is recommending approval. And then just a quick note, some decisions you make are | 02:02:07 | |
| legislative, like the policy we just did would be a legislative decision where if you didn't like it for whatever reason, you | 02:02:13 | |
| could tweak it. This is an administrative decision. And so where? | 02:02:18 | |
| You may not like that alcohol served at the event, but if they've gone through all the checks and all the fact that it's OK, it's | 02:02:25 | |
| part of the process that the state alcohol laws follow. And so you're making an administrative decision based on the evidence | 02:02:32 | |
| presented. I actually just pulled it out just to learn because I was like educational for the insider. So is that a code that our | 02:02:38 | |
| city put together in the past on like applications for alcohol and whatnot? | 02:02:45 | |
| It it follows the legislation, oh, it follows we don't have our own policy. That's right. So some of the state alcohol laws | 02:02:53 | |
| require what's called, quote, local consent and you'll essentially go through and have holding the Sheriff's Office and others do | 02:02:59 | |
| checks on whose appliance to make sure there haven't been. | 02:03:06 | |
| Things either in their history or in their hosting of events that have been problems. OK. And then typically, as long as that | 02:03:13 | |
| report comes back that there's not an issue with the individual applying, then you would provide your consent within that state | 02:03:20 | |
| framework. As much as I'm not a drinker, I appreciate notifications of adult parties. | 02:03:28 | |
| All right. | 02:03:37 | |
| With that I need a motion. | 02:03:42 | |
| I make a motion to approve 6.5 All right, first by Jake, second, second by Amber. Any discussion all in favor? Aye, any opposed? | 02:03:45 | |
| All right, we'll go ahead and move on to our appointments for the Vineyard Bicycle Commission. And this is I have Jim Price and | 02:03:52 | |
| Chris Wilson. Hopefully you were able to discuss and meet with them, but Jim Price has worked with Meg on a regional trails and | 02:04:00 | |
| knows so much about. | 02:04:08 | |
| Moving people in active transportation and recreation and then Chris Welty, who's the Co executive director as an alternate. So | 02:04:16 | |
| Jim would be the sitting member and then Chris will see with bike Utah would be the alternate. They're both great. They love our | 02:04:23 | |
| community. They've been actively involved in our community and we just think this is going to create such a great opportunity for | 02:04:31 | |
| the BAC to really come up with a great structure and plan for our community and maybe go get a different. | 02:04:39 | |
| Another award that's not just bonds, it's it's the next level though, so help them out. So with that, I just need a motion real | 02:04:48 | |
| quick. I got a question. So I interviewed both on the fantastic. | 02:04:53 | |
| In fact, then I like, I liked him a lot. Both are aren't from the near. How is the makeup of vineyard like is it mostly vineyards? | 02:04:59 | |
| It's mostly vineyards, yes. Both of these are like so amazing that they're willing to come in and do that. Yeah, we actually went | 02:05:06 | |
| through and asked for some at large because the BAC really wanted to see some external expertise. And so the makeup is mostly | 02:05:14 | |
| vineyard and then they asked for these out large positions so that they could go and get some. | 02:05:21 | |
| Additional expertise on their board. Yeah, OK. I just want to for the record, Chris has an incredible background. He's served in | 02:05:29 | |
| bike walk Provo and just that they're willing to serve our community although from a great yeah, thank you. I can try to bring | 02:05:35 | |
| them in. | 02:05:41 | |
| To this meeting that they couldn't make it. Yeah, I'll let her know we all. | 02:05:48 | |
| Thank you. OK, Any questions? Otherwise, I just need a motion to approve my appointments. So, Luke? Thank you, Amber, Second, | 02:05:53 | |
| second by Marty, all in favor, aye. All right, we'll go ahead and move on to our business items. | 02:06:02 | |
| This is our public hearing Budget Amendment Resolution 2024, Dash 01. This item was continued from January 10th and January 24th. | 02:06:13 | |
| Yeah. So I think the conversation is our council members still want to see the budget. Jake and Sarah, I think that's what you | 02:06:20 | |
| were hoping for. And so we were going to move this one more time. One more time, March 13th. OK, we have a first by Marty. Can I | 02:06:28 | |
| get a second? | 02:06:35 | |
| I second. All in favor. Aye. Any opposed? No. All right. This brings us to the end of our meeting. I just need a. Well, I'm just | 02:06:44 | |
| going to turn. Can I say one quick thing? Yeah, sure. David Pierce is serving as our Vineyard Cares person. | 02:06:52 | |
| Board chair, I got the opportunity. I did not get to meet with the head. | 02:07:01 | |
| Person, Jessica. | 02:07:07 | |
| But I in meeting with on the Saturday meetings and Monday meetings, I wanted to ask the council, how do we make do we make those | 02:07:10 | |
| boards knowledgeable that they can volunteer with David for the various different groups to, to support because he's the chair. So | 02:07:20 | |
| like he's the chair of cares and we have like arch and all this and we had so many people come out. | 02:07:31 | |
| And it was Saturday. I was like, I want to volunteer like they were just so. And I didn't know that. I know you appoint the head | 02:07:41 | |
| person, but I don't know if we've had David or the citizen person come and say. | 02:07:48 | |
| And then I'm gonna let you guys talk offline. Thank you. Yeah, sorry. | 02:08:30 | |
| I. | 02:08:40 | |
| Yeah, I just, but we set it up. I was in DC. | 02:08:47 |