Start Position
Start Position
Yeah, cool. We'll do that. We'll start with that and then we will open up our session. 00:00:00
All right, I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation 00:00:10
under God, indivisible, with liberty and justice for all. 00:00:17
Awesome. Thank you. 00:00:25
OK umm that brings us to item 2, which is our open session for our public to come and comment with the. 00:00:29
Uh, if you could limit yourself to three minutes and make sure it's not on anything that is on our agenda for the evening. 00:00:39
Yeah. 00:00:48
Yeah, I just wanted to introduce our, our two new planning commissioners, uh, for public, uh, Nathaniel, umm. 00:00:51
And we have cadence. 00:01:04
Roden yeah, I like it. So 22 new planning commissioners and I don't know if you guys just wanna say something quick about 00:01:07
yourself, kinda made a little bit back backgrounds to the public and get to get to know you a little bit but. 00:01:12
Sure. Hi everyone My name is Nathan live here in vineyards and I'm very excited to be a part of the Planning Commission. I have a 00:01:20
background of over 10 years in uh, urban planning, uh, serving in several different cities as a staff member, umm, in various 00:01:27
communities across the country. Umm, and grateful now to DPRI now work in the private sector. And so I'm excited to continue doing 00:01:34
all of my urban planning stuff here serving the community that I. 00:01:41
So that it should be certain. 00:01:49
Cool. Umm put me on the spot, Morgan. I wasn't expecting this, but I'm excited to be here as well. I'm, Kayden wrote. And I've 00:01:53
lived here in Vineyard for three, just over three years. Uh, I've been involved with the city since I moved in. I was chair of the 00:02:00
bike Commission and had been involved in different capacities with the central parks plan and other, the active transportation 00:02:07
plan as well as the master transportation plan. So. 00:02:14
I love I don't have any formal degrees in urban planning, but I spend my free time reading books and watching YouTube videos about 00:02:22
urban planning and, uh, land use. So I'm excited to, to be here. So thank you. Thanks so much and welcome. 00:02:29
So sorry, you can go back to public comment. So you're good. I'm glad. 00:02:40
Because it's tough to get to know those commission's a little bit better. OK, so umm, especially open session public has any 00:02:44
comments? We would love to have a. 00:02:49
OK. And then say your name, neighborhood? 00:02:58
And diarrhea hasn't. 00:03:02
Happy new Year. Happy new Year. 00:03:05
This is the new year and umm, new opportunities and it looks like as I was reading through the new plan that's coming through, 00:03:08
looks like you'll have more authority with new heads, with heads of de department. And as you move forward, I hope that umm, you 00:03:15
will consider the needs of vineyards along with the wants of the developers that come in, that you can come to a good consensus 00:03:23
that will benefit all of us. Thank you. 00:03:30
Hysteria. 00:03:39
Nicola I mean, yes, you're here. 00:03:42
Sorry for go. OK, so move on to UMM 3, which is business item. Umm, we'll go to. 00:03:47
Let's see, we need to open up a public hearing. Yeah, for item 3.1. 00:03:56
Yeah, you, you can open it now, umm, but then allow umm, that that way someone asks a question, but I, I would let Anthony kinda 00:04:02
go through his presentation and umm, and then probably formally take public comment after that. OK, we'll plan on that. My 00:04:09
suggestion. Cool. Yeah, if we can have every prevent and then we will open up after that for public comment. And I'll just do a 00:04:15
really quick intro to everyone knows Anthony Fletcher, our planner, umm, him and uh, Rachel, umm. 00:04:22
Our UMM planner who is remote out of Las Vegas. 00:04:30
Diligently over the last several months, umm, the state code SB has sent a bill 174 has a lot of requirements for subdivision. 00:04:34
Umm, you'll see that basically every year, umm, the, the, the state has mandates that we, uh, essentially trunc, truncate the 00:04:41
process as much as possible to help deliver as as many houses as, as you possibly can. There's still that huge, umm, housing. This 00:04:49
past year we're 30 to 40,000 UI units, uh, unit de deficit of where, uh, of where? 00:04:56
74 plus there are some staff suggestions and he'll take you through those as well. Our thought was as we're making these 00:05:34
amendments, there are other changes we have that that we'd like to see each those, uh, those ordinances as well. And so, umm, 00:05:39
without any further ado, actually take it away. 00:05:45
Thank you very much, Morgan. Hi, my name is Anthony Morgan and I will be taking you through the subdivision ordinance amendments. 00:05:52
So as Morgan already shared with you, we UMM, are doing this as a directive to be in line with what the state requires for us. And 00:06:02
also UMM staff has umm, taken the opportunity to claim, do a general cleanup of the uh, code that we have here in the city. So 00:06:11
this Senate Bill 174, UMM, has to be approved and passed. I mean approved and effective by February 1st of 2024. 00:06:21
And this only applies to, uh, one family, two family and townhome subdivisions. Umm, that is a requirement from the state. But as 00:06:31
part of the code clean up, we're hoping or making a recommendation of staff to have this process the same across board for all 00:06:38
applications. This will make it more, umm, seamless for us during applications and, uh, processes that we have to go through as 00:06:45
staff. So, umm, this bill. 00:06:53
UMM pretty much talks about the UMM processes, changes and process with the preliminary subdivision, final subdivision and Adu 00:07:02
parking requirements as well as landscaping bonds. 00:07:08
I know you may all be aware of umm how these are already know this, but this is just a fresh of course, for lack of a better word. 00:07:18
So on the left is umm a preliminary plat and on the right I have a final plat. So the left side you you can tell that that 00:07:25
preliminary plat only shows the various parcels, the street network and pretty much giving you a general idea of what could happen 00:07:32
in that large. 00:07:39
Land and the final is a piece off that preliminary that has a lot more detail. So it shows more, uh, more details such as, uh, set 00:07:46
back, umm, more information about specific lots and, uh, Rd. names and many more. And, uh, $5 to anyone who can guess that flat 00:07:56
one of the last year you remember this probably kept pay up for, uh, for nice and nice. I think we only met on like 20 times. 00:08:06
So all this is from hold on, hold the way fails. Yeah, alright. 00:08:18
So, umm, as you know, in the development process, after you've gone through the preliminary in the final, then move on to the 00:08:22
site, uh, site plans, which is more site specific and more detailed goes all the way to elevations and giving you material 00:08:29
certifications and more. So in this presentation, I'll be using subdivision and plat intertangibly. So just in case you don't get 00:08:36
confused. So for the, for the preliminary. 00:08:42
Subdivision code amendments. We divided it into what? Umm. 00:08:50
The code requires and what staff is recommending, so the the SB174 requires that. 00:08:54
All preliminary subdivisions or plan applications, uh do not have a pre application meeting as a full requirement. It's not 00:09:04
optional. So an applicant can decide to request for that. The approval body as well has changed from uh City Council to Planning 00:09:12
Commission and umm, also the state requirement. 00:09:20
The state requires that we have to limit, uh, several plans complete at 50%. We don't need a full complete, uh, plan for several 00:09:30
plans for the preliminary level. Staff recommendations will be the engineering review cost. Umm, has, has been taken out or will 00:09:38
be taken out, uh, to kind of replace with the fee schedule. Umm, we had that because prior to having a full time, uh, engineer on 00:09:45
staff, we had to contract. 00:09:52
So we have to put this piece in the code to make room for payment, uh, of the review engineering reviews. Hard copies are no 00:10:00
longer required. Uh, applications are gonna be online. Umm. 00:10:06
Parcel addressing has to be by the city engineer. 00:10:14
And the preliminary utility plan and, uh, landscape plans, uh, to be provided on the same sheet overlaid, so we can tell what is 00:10:18
where. Then instead of that, in the past, we've had, umm, a, a lot of issues where the applicant will have their civil engineers 00:10:26
do a design, umm, and then the landscape architect will do a design, but they'll talk to each other. And so when they actually put 00:10:33
in the, the infrastructure, you know, trees get taken out and all the landscaping has changed. 00:10:41
So it's got some pretty extreme cases, but I just thought it's one of those things where now we just wanna see it on one plan. 00:10:48
Those, those two need to communicate. So anyway, hopefully this helps to that end. Thanks, Morgan. So, uh, we have also 00:10:56
recommended that, umm, we, I mean, we include maintenance responsibilities for HOA to have a clear cut what the public works would 00:11:03
be in charge of and what your HOA would be in charge of when it comes to things like snow plowing and. 00:11:11
That, umm, the title report components have also been added. In the past, we've had applicants confused title reports with, umm, 00:11:19
title insurance because they look alike. But, uh, there are certain things that we look out for that we want to make it easier for 00:11:25
applicants to identify and submit. With the final subdivision code amendment, we have the approval body being, uh, changed from 00:11:32
City Council to. 00:11:38
The Development review committee, DRC. 00:11:45
Umm we would not also allow concurrent applications, UMM and site plan. I mean concept plans are now optional, but we do recommend 00:11:50
that staff to We strongly recommend our staff to include that in your application and application review should also take place 00:11:58
within 20 business days. As staff, we have also recommended that UMM after our final plan has been approved. 00:12:07
Uh, we allow for two years. It used to be one year before it would be required to be re recorded. 00:12:16
But we're, umm, requesting that that is changed to two years. 00:12:21
So, umm, on the approval body for the final subdivision, uh, we have decided to to go based on the code, go with a more technical 00:12:28
approval body as a land use authority. That's why it's the DRC. Now the DRC, if this is approved, will be would the meetings will 00:12:36
become more public, will be public and would have posted a posted agendas and minutes. 00:12:45
And would have voted members be. 00:12:54
The chair of the Planning Commission, the city manager, the redevelopment, the RDA director, UMM, the the heads of departments for 00:12:57
building engineering, community development and parks and recs. 00:13:04
So these are technologies deliver. So right now, how DRC is worked out, it's a, uh, it's more of like an advisory body and it also 00:13:14
provides assistance to applicants S criminal to that. We'll provide comments and they'll come to VRC. DRC members will umm, will 00:13:21
help answer questions. We'll explain comments. Umm, and so a lot of like a member of the fire department there as well. And so 00:13:29
it's right now it's, it's, it's more of a kind of an informal value that just helps with the applicants. 00:13:36
Through that, that process and then addressed comments and to understand kind of the objectives of the code. Umm, what we would do 00:13:43
though, is when we get a final plat, that's when we, we would sit up here for that medium. It would be a, a formal decision. Umm, 00:13:49
but if there's not a final flat, it'll still be like just an informal body where we just can't be with applicants. But in, in the 00:13:55
event that we have a final plan, that's where it'd be a formal not meeting. 00:14:01
So that final class, is there a requirement they recorded before they sell any loss in a private area or to make sure you're 00:14:08
selling lost before you have money? Yeah. 00:14:14
Here, you know, they don't report it and I have a problem that went to the support uh, because it wasn't recorded, but it was sold 00:14:51
and it was legal and then it was never recorded. You run into issues. Umm, so if we say that it's always but they've already pre 00:14:58
sold a lot in there or somebody thinks that they have that fit right and they spoke lost, but it's not yeah, ma'am. Maybe the pre 00:15:05
sale is more just putting them in a line to do the official sale where they'll they'll obtain title. 00:15:12
Umm, yeah. So a, a real estate sale can't be finalized and recorded unless it's tied to an APN. And usually if that's well, it's 00:15:20
not usually at the recording of the plat is when the Apns are assigned and the test or partial number is assigned. And so any sale 00:15:28
that happens prior to the necessary parcel number being assigned to this new subdivided lot or this plat that's getting umm. 00:15:37
All recorded, any cell that happens there is void because it's not technically tied to any legal property. And so, umm, I kind of 00:15:46
echo your question. I don't know, Sheriff, it's best to kind of as Anthony's going to ask questions or just save our questions 00:15:53
till at the end of the presentation. It's whatever you prefer. Umm, I was also asking about why the two years rather than the one 00:16:01
year because that does open the door in my opinion, for challenges. 00:16:08
And problems to arise. 00:16:16
Umm, so we allowed for the two years to give developers or applicants more time to get the effects in the world because it takes 00:16:19
understanding based on previous applications, uh, has been that it takes a lot more time for them to get umm, everything ready and 00:16:25
going for building to start. So. 00:16:31
Right, but it's to record. Is there a requirement that means construction has to commence immediately after recording? 00:16:39
Umm, I think I need some help at this point. 00:16:49
No, I'm assuming there are some engineer. 00:16:57
Uh, so the way with the plat, the way platforms and construction is, uh, SA developer gets preliminary slots and, uh, is wishing 00:17:00
to proceed with construction. Uh, they would be required to do a performance fund, which is at 110% of the, uh, cost construction, 00:17:08
uh, review that's created by myself and, uh, Patrick, uh, as well and. 00:17:16
It's uh, uh, which would guarantee the, you know, the completion of the law. 00:17:25
Completion prior to artificial clapping. 00:17:31
That, uh, in regards to, uh, receiving, uh, certificate of occupancy for uh, last thing so far to a official final class be done, 00:17:34
uh. 00:17:40
That would, uh, I, I believe that without the, uh, different routes by the, umm, by the state too. So those will not be able to 00:17:46
sell a lot until the final path is done officially reported. So it really comes down to is, is so recording the platform now it 00:17:52
really just comes down to, uh, the, uh, the type of bond that the developer would replace the city, but there's plenty of 00:17:59
developers out there that will get the lots ready. 00:18:05
And then we'll sell to various home builders. And so my question is, is there any timeline I'm not aware of any state where there 00:18:12
is a timeline of after you have recorded a plat you have to commence. And in terms of if my thoughts recorded and this is part of 00:18:19
the part of the the potentially the design. So after class reporting, there's no requirement in terms of starting construction. I 00:18:26
used to be in the private development business. 00:18:33
Many, many years ago. 00:18:40
But we would have. 00:18:42
Zoning approvals and so forth, we record the plots and there was, there was uh, the plot would be recorded with a loss and we 00:18:44
would make the determination of whatever uh, to develop or sell the whole entire thing, So proportions of it uh, however, what uh, 00:18:51
for our engineering side and the time requirement comes down to even after the customer record before their, uh, before they were 00:18:58
billed, they would have to submit 100% complete design. So for example, someone, uh. 00:19:05
Submit the uh, record the file. 00:19:12
And then five years later decided to develop it. 00:19:14
They would need to meet the construction standards at the time that they submit, uh, prior to developing, at the time that they 00:19:20
submit the, the destruction permits to, to actually build. So they would have to, which should not affect, uh, per SE, the, uh, 00:19:27
the product itself would really come down to the carriage of retailers, etcetera. Umm, but there was in essence, they would be 00:19:34
entitled to umm, any other type of development standards, for example, Broadway with, uh, of the pilot that at that time. 00:19:42
So there's, there's no set standard of when someone has to build after some pilots again, haven't been the private sector. Uh, 00:19:50
we've had, we've had, uh, development pilot and sat there for four or five years because of their economy, because we cannot 00:19:57
afford to actually develop it. And then this is referring to when a final plan is approved by, by the city to win again, gets 00:20:05
reported so that it's not like it's a construction piece of it. Uh, so yeah, like this is so. 00:20:12
Is just allow for, for that to be, uh, to be recorded with accounting after it's been approved by the city and recorded with 00:20:19
accounting. Uh, it's gonna correct me if I'm wrong, but the, the ball is in the city's hands in order to get recorded, uh, not 00:20:25
pursuing the developer correct Because, uh, after that improve the, my large everything gets signed and there's no, there's no 00:20:31
changes to the plan yeah. So typically your final pack is recorded and then, umm, I think that's when you guys are finishing up 00:20:37
your text re review. Umm. 00:20:43
And then it's, it's the, it's the, this distinguished process, any of those things. Yeah. The only difference I got, and I'll use 00:20:50
everything example, uh, from when they were in five days approved to, uh, there might be some changes again. Uh, Patrick and I, we 00:20:57
recently, uh, the one where all the changes were, were administrative changes, for example, uh, the, uh, address thing, uh, was, 00:21:04
was wrong. Like Jose goes there where the addressing was, uh. 00:21:11
Was backwards in essence, like it was going to reverse order that the county wanted to be in a certain order or there was a, a 00:21:18
street that's, uh, with continuous St. It had a name on it, but the county stated that they had to have two separate names for 00:21:24
that, you know, so everything was a met. All the changes that were not occurred with the class was all done administratively, 00:21:30
wasn't there, uh, wasn't any changes to the law sizes wasn't changes to any alignment. 00:21:36
OK, umm, we can probably have this discussion later to get more. I don't want to hike out your, uh, presentation anymore unless 00:21:42
other members of the board Commission have wanted to talk about it further. 00:21:48
OK. Thank you. 00:21:57
So. 00:22:02
These, so these are the additional umm code changes by being recommended by SB174, UMM, the accessory dwelling unit, parking 00:22:05
minimums for accessory dwelling units UMM would be changed from 5:00 to 4:00 and it's it's a state requirement now. 00:22:14
Umm, we, we no longer require landscaping bonds to give, uh, so the states, uh, occupancy. 00:22:24
So the only way we can ensure that landscaping is done or all these improvements are done would be, uh, would have to be through 00:22:33
our code enforcement. 00:22:38
So it's just a parietal of what I'll need stuff to. So the first one, if you remember, I think a couple of years ago, AKA you, you 00:22:46
were on the Commission at that time, but we umm, so the the state with Adus. It's another housing thing to keep kind of reducing 00:22:53
the requirements of cities and having ideas. Umm, we were able to require one additional space. Right now, single family hills 00:22:59
require 4 parking on site parking spaces. So that allowed us to require. 00:23:05
Now we're only allowed to just force you to make that amendment. Hopefully we can bump that back up, umm to to five and then the 00:23:42
other landscaping bonds umm, that's uh yeah. So I wanna take like an office building for instance of office billing is 00:23:48
constructed. They haven't installed their landscaping. We will no longer be able to hold out their certificate of occupancy umm 00:23:54
based off the landscape, you know like require bonds that that's how we do it now. Umm, if they don't install it, umm and so we 00:24:00
just. 00:24:06
Let them have their certificate of options. I can see any work through code enforcement and say you're in violation to the 00:24:12
landscaping ordinance. So it might take a little bit more work on on the back end, but that's that's how it's set up right now. 00:24:18
So this table shows the designated approval board that we have in the city. City Council will remain umm as the approval body for 00:24:29
general plan master plans as well as rezoning, text amendments and uh, development agreements. Now with the preliminary plat as a 00:24:37
recap, has changed from City Council to Planning Commission. 00:24:45
And with the final plots as well, I have changed from City Council to the DRC. Garden permits and umm building Building permits 00:24:54
will still remain the same building stuff. 00:25:00
So next steps, umm, today we're having this public hearing generally, uh, 17th next week we will be having, uh, the City Council 00:25:09
one and. 00:25:15
Hopefully it will be passed, our decision will be made. 00:25:21
So the proposed motion. 00:25:28
Umm for this UMM code amendment, proposed code amendment would be that you proposed to forward positive recommendation to the City 00:25:30
Council for Ordinance 2024 one, two and three as presented by staff. 00:25:40
Thank you and please let me know, let us know if you have any other questions and if, if I understand one more point. Just uh, and 00:25:55
I know, uh, Anthony covers so this will that, that. So the state code only requires this process for one and two family dwellings. 00:26:02
That'd be single family home and a duplexes and townhomes. What staff is proposing is that all subdivision class follow the same 00:26:10
process. We, uh, that's how they are now. They all follow the same process it makes from administrative. 00:26:17
Point umm, much easier, umm, and for the development community provides umm a lot more predictability as far as process goes. And 00:26:25
so that would be our re recommendation is that we keep those the same. But uh, you don't have to make that recommendation. We just 00:26:32
wanna be very clear that you can still have multi family umm, and commercial subdivisions go through the existing process with the 00:26:40
City Council. Umm, but we would recommend that they all follow the same umm, proposed process. So that's how they're written. 00:26:47
So if you wanna change that, you'd have to make it clear in the. 00:26:55
Motion if you if you don't want to do it. 00:26:58
Let's bring that clear. Thank you. I, I have a question on the changes because I mentioned the fee schedule, isn't that right? Of, 00:27:01
of how that, uh, the plat review or engineering review is done? It's going from the, the requester pays all the fees. So now it's 00:27:07
a, a standard fee schedule. Is that right? So what's the, what's the impact of that? How does that actually change things? Is it 00:27:14
just everybody pays the same set fee regardless of the type of? 00:27:20
Plat single family, multi family so am I, am I correct in like I, I, I so we, we just follow our, our fee schedule now, umm what? 00:27:27
And so we, we do that anyway. We, we, we can't require fees that don't. 00:27:33
Uh, that that are above and beyond what the actual review process is. 00:27:40
That, that was kind of a more archaic, uh, provision that was in there. We used to have, uh, we used JV engineering for a really 00:27:44
long time and, uh, and using a consultant to your reviews is quite expensive. And so that's, that's where it allows to assess 00:27:50
these in a, in addition just to a straight application fee so that we can cover the, the consultant's fees. Umm, correct if I'm 00:27:56
wrong, we pretty much on the same page, like, like, right. We, we just had, well, follow the same fee schedule now as opposed to 00:28:01
discussing separately. Yeah. 00:28:07
So, for example, the technical review on the engineering review up to so many pages. And so which again, umm, Patrick and I, umm, 00:28:14
uh, it was in, it was in to our discussions. And uh, Patrick, uh, recently coming from the five seconds in the civil designs as 00:28:21
well, uh, you know, those were a good obtainable, uh, that was a, you know, a fair number. And then to also include like the, the 00:28:29
amount of time that we, we typically. 00:28:36
There is a, there is a cap on it down, uh, you know, three reviews, uh, on the, uh, type. So, uh, despite when we get 00:28:44
specifically, we look at, uh, some designs and, umm, uh, designs and keep, uh, trying to keep up with those fees that we would 00:28:51
have to, uh, assess, uh, the developer beforehand. I was trying to say, OK, well, this is what's gonna cost if you guys are really 00:28:59
wasn't, uh, hiding into what the designs available to use rashes. So we would do like, it would be like 10:15. 00:29:06
You guys are gonna have those numbers reviews. This actually puts like, again, uh, number. So this way we provide that the, the, 00:29:14
uh, insurance to developers and, uh, a, uh, a, a cap of how many times we would, we would do a review, uh, before, beforehand. So, 00:29:21
and then, and then also kind of on the backside, uh, requesting that, uh, on the primary class side, uh, things were they don't 00:29:27
have just completed complete design upfront. 00:29:34
That, uh, you know, the design we come at the technical review portion with when they're ready to actually. 00:29:42
Sorry, uh, doing the construction development, umm, uh, so that's kind of, umm, kind of, uh, providing that type of balance of 00:29:47
that. And then there's other, there's, uh, we've kind of set it out with other fees and it's also consistent across the board, uh, 00:29:53
uh, in terms of, uh, uh, in terms of the fees to ensure that we're providing Sr. But if there are balanced, consistent, uh, uh, 00:30:00
scheduling, we do have a provision, umm, that. 00:30:07
For uh, specialized reviews like for example, if you have to do a hydraulic modeling, uh, for some developer, developer, uh, that 00:30:14
we would charge. 00:30:18
Now the cost of what the consultant would charge, we have a, uh, a hydraulic modeling consultant of, umm, where, where it would be 00:30:23
their cost plus 10%. So we do have, I guess what if scenario if we have to go out to a third party to, to provide a specialized 00:30:30
and, uh, like unbiased, uh, review something as well. So, so, and I guess my, my concern would just be making sure it's available 00:30:37
like somebody building a single family home. 00:30:43
Usually I would assume would have lower fees than somebody building something much bigger and correct. And so Latino family home 00:30:51
would be uh, resolved underneath, uh, land development. 00:30:55
So we would have like a line development permit. Uh, it was following any thoughts? And there's a land development permits for a 00:31:00
certain size, like under 50 or even half acre and above and above, uh, and above 1/2 acre. So there's someone who buys a lot and 00:31:07
is going to, uh, and umm, you know, show the builder is going to come and build that one thing. They're not paying like almost 00:31:14
$3000 fee for a more simplistic review of. 00:31:21
Like what, five or seven pages? 00:31:29
It's a land of Atlanta service permit at a much lower rate and that's usually based on the size of the lots and disturbance of the 00:31:31
lot. And, and also the flooding process does have included, uh, prices per lot. So, you know, one lot subdivision is, is a 00:31:38
different price than, you know, a A20 final plat. 00:31:44
Thank you. 00:31:51
You're good to if you want to. Is it OK if I just question before? OK, thanks. So, umm, the 1st, I just want to say thank you, 00:31:59
Anthony. I know this was a lot of work, not just to prepare the presentation, but to write all of this ordinance stuff. So thank 00:32:06
you. Umm, a lot of states right now are issuing a lot of these different state bills regarding housing, trying to just sweep along 00:32:13
as quick as possible. Some are so incredibly extreme. Umm, I'm grateful that this Utah. 00:32:20
And at least gives us enough local control so that we can still have at least some kind of design review and architectural review 00:32:28
beforehand. Umm, So with that being said, there are a couple questions that I have. I did e-mail Anthony before just a few 00:32:34
clarifying questions. He did answer all of them, Umm, and I was satisfied with them. There's just two items that I wanted to 00:32:40
raise, uh, for just a matter of discussion with all of us to see if we're all on the same page with it. Umm, the first one I'm 00:32:46
still not totally. 00:32:52
Satisfied with the moving the time period to record a platform one year to two years. Umm, And that might just be another 00:32:58
discussion with staff to fully better understand why that was needed. If it's a matter of making your job easier so that things 00:33:04
can be done more properly. Totally supported. I wanna do whatever would make your job easier. I just wanna get a better 00:33:09
understanding as to the why. Umm the second one was, I understood that it was what the state law required. We kind of have to do 00:33:15
it. 00:33:20
The requirement of the state regarding the landscape standard and landscape improvements. 00:33:27
Umm, before we were able to say that when before you can get ACFO, a certificate of occupancy or before we release any bonds, uh, 00:33:32
you have to make sure your landscape is put in. You said you put trees on the plan. Where are the trees? Unfortunately now state 00:33:39
laws like don't hold up the houses for that. Let them put it in without any trees. That stinks. I hate that. So what? I asked 00:33:47
Anthony and he said that would just be addressed by code enforcement. So I just want to make sure. 00:33:54
Been installed and we would note that and then we would umm inform them and then there there would be as a set time period 00:34:32
typically, especially with someone just like moving in if it's residential we'll we'll work with them on that umm and uh, and then 00:34:38
if we you know typically it's gonna be like a six month period there's there's one or something like that and then I know we would 00:34:44
go through the the formal umm process, but they would actually receive a note on their approval. Umm, you know landscaping has not 00:34:50
has not been installed and then. 00:34:56
Provide a, a time frame on that. And then if not a cell, then we'd start going through that process. Perfect. And now rather than 00:35:02
that being a violation of the building code, it would just be a violation of other design standards of our community. So yeah, 00:35:08
yeah, they did. Not in violation of their site plan, but excellent. Mm-hmm. OK. Umm. And then the other items that I just wanna do 00:35:14
before we entertain motion is, umm. 00:35:20
Uh, there's been a couple times in the ordinance where it refers to the RDA director. I would just say spell it out as the 00:35:29
redevelopment agency. Just, uh, that would be my only item. I get you actually do that, OK. 00:35:34
And that that and that's why you don't need to put that. We didn't need to do that. 00:35:41
OK. 00:35:45
OK, any more questions then I didn't have any of this topic. Is that is that is it do do we have like the at least code? Yes, I 00:35:49
mean really have it in the code, but I've noted that it would have that corrected. OK, thank you. 00:35:57
Cool. Nice to have processed. Thank you. 00:36:05
Yeah, and and as far as the the the one to two year umm, from from from from the staff level, I think it just provides umm more 00:36:11
time and that kinda helps out with the overall process. I don't know if that's like a deal killer or anything like that. If 00:36:18
that's, you know, the the the one to two year umm is it is that to assist and provide the time for like your their technical 00:36:25
review and forgetting like the utilities and that kind of stuff like I guess from from a process wise you guys have. 00:36:32
Have concerns? 00:36:39
I think the the timeline was. 00:36:42
13 is my voice. 00:36:54
Yeah, I think it, I think it was to help with the technical review process or or the the the review process and getting that 00:36:58
recorded. 00:37:02
Anytime in manner so that the process didn't have to be, uh, restarted. But we can certainly look at that more, uh, this is really 00:37:08
not working here. 00:37:13
Maybe before, umm, City Council, I, I, I guess you have examples of where, you know, like the one year was, was, was pushing 00:37:19
people out out of compliance with the current standards. Umm, I don't know if you guys have any examples of that or anything like 00:37:26
that. Yeah, I do. So, uh, hold the way field. They recently, uh, finally got their, their final plat recorded and it was like 51 00:37:34
weeks or something like that from their approval date that we bought it to the county. Just there were a lot of things. 00:37:41
Tested the interaction with the other agencies involved in order to get it done. 00:38:16
Sometimes there's delays and so adding that extra buffer just to make sure it's not a waste of taxpayer dollars to go through the 00:38:20
whole process all over again that, that answers all of my questions. Well, one thing you could do and umm, if you're fine with how 00:38:26
it's written, that's that's cool. But like if umm, you could have umm, them request like a six month ex extension instead of 00:38:31
having to go through the process. I mean, you have another city where, where we, we've allowed them to come to the Planning 00:38:37
Commission and make, make a request. 00:38:42
Umm, so if and then they, they could provide you those reasons and you know that it may be monitors to get the 18 months and they 00:38:48
can make another request. I mean, that's there, there, there. There's a way of kind of getting to the same umm goal. 00:38:54
Sure. And I don't know if it matters if, if there's some kind of transaction, uh, between whoever applied for and went through the 00:39:02
process of the original plat and then the new owners want to do something different. You can always amend class. Yeah. I mean, as 00:39:07
the property owner, you have the right to what you want to do on your own property. And so, uh, no, with that clarification, any 00:39:12
concerns I have are gone. Thanks. 00:39:17
So, umm it would be good umm prior to some more Planning Commission discussions, I have the umm allow the public to get up and 00:39:25
then we can we can discuss any of their umm questions or concerns. OK, and public hearing we move and vote OK. 00:39:33
Who, uh, would you like to get a movement for public hearing? 00:39:43
Well I I move to open the public hearing and the 2nd. 00:39:49
One second. OK, Sir. All right, all right, all right. Thank you. All right, Public, you have whoever would like to come and speak 00:39:53
to this. You have 3 minutes. Please state your name and your neighborhood that needs your address. Yeah. Cornelius resident, umm, 00:40:00
I just wanted to lend my perspective for the 25 year general building contractor in California, both on residential and commercial 00:40:06
properties. 00:40:12
Interacted definitely with both of those. 00:40:18
Entities, if you want to call it that. 00:40:23
In some discussion at the City Council meeting last week, talked with the two or three of the council members. 00:40:25
They are not yay or nay right now on the streamlining of the process between commercial, industrial and residential as far as the 00:40:32
approval process goes. 00:40:37
I know from my personal experience the the commercial side of things is intimately, more intimately, that's not the right word. 00:40:43
Significantly more involved in the residential side is. And so my suggestion would be in your approving this tonight. And I think 00:40:50
there's some wisdom the state didn't mandate that those go together and be streamlined in the same process. I think another set of 00:40:57
eyes on it in the process, whether it's before the DRCI, don't think you put it after the DRC, but let the DRC. 00:41:05
But one more set of eyes with the City Council. 00:41:13
Just gives you that maybe a little bit more assurance if you've covered all the bases, there's nothing lingering out there that 00:41:19
somebody missed, but we need to make sure we're just accounting for. So I just make that recommendation that maybe, maybe talk it 00:41:25
through, have them talk it through, do something to make sure that you know which way you want to go. But I would suggest if you 00:41:30
don't link the two together and make it a continuous process. 00:41:35
Sorry my cousins resident. Thank you. Umm, I just have a couple of questions. When you were talking about the landscaping, is that 00:41:51
retroactive to development center in the process like I'm thinking? 00:41:58
Utah City or Holdaway Field? Will they not have to put their landscaping in now before they issue certificates of occupancy? 00:42:06
Yes, you're correct. It it, yeah, as soon as it's approved it it it'd be in fact with, with with anything. 00:42:15
So. 00:42:22
All that is a disappointment. Uh. 00:42:25
So that's just really that's really bad. OK, going on, I have I found some typographical errors, I don't know if it's important, 00:42:29
but in 14.04 point 010. 00:42:37
You should change the word and to a where it says planner and engineer on a formal basis instead of fan formal, because that's 00:42:47
not. 00:42:52
Correct English and then also I also noticed on umm. 00:42:58
14.06 point 020, it has Citi Engineer and you've been striking the word city. So I don't know if that needs to be strike again 00:43:03
too. 00:43:09
And then I have one more question. There's a lot of red lining and, uh, under the geotechnical report. 00:43:16
You know, vineyard is prone to liquefaction. You know, that's just the way the soil works here, Uh, thanks to Lake Bonneville. 00:43:24
But, umm, redlining? All about the grading and drainage plan. Why is that all struck out? 00:43:31
Umm, a Anthony can you can can can you ask that one? I, I know we talked about that umm, before I I think that was captured so 00:43:41
somewhere else. 00:43:45
I can talk to you that's under the preliminary plat umm, or preliminary subdivision. Umm, so, so I, we, we, we kept in as a 00:43:51
geotechnical report for a preliminary geotechnical report for the preliminary subdivision code. Umm, and, and so that will 00:43:58
capture. 00:44:04
Uh, just general hazards for the site? Umm. 00:44:11
Uh, and so, so there's, so that is going there. Umm, or part of it is OK. I just, I guess I just couldn't find it, but OK. And 00:44:17
then we also do geotext with the for the building from experts at each specific site, right? Umm, so as far as the billing 00:44:24
committee will review those and I know there is a minimum standard that they need to follow. 00:44:32
Could we possibly raise that standard so that these people will build better for our community in case, you know, something 00:44:40
happens, you know, we don't know when, or I mean yes, when it will happen. So we should try to build a better standard for all of 00:44:48
our communities because. 00:44:56
Things happen. Yeah. We, we can bring that question to Chris Johnson. Our, our, our building official. Umm, I think maybe wanna 00:45:05
take a note of that. We can, umm, still help you as a City Council. We could have them, umm, you know, address that in addition to 00:45:11
the billing code we can require. OK, OK. Alright. Thank you. Thank you. 00:45:16
I'm sorry I didn't miss you. Uh, for the worst character, uh, just to kind of clarify that one last question, uh. 00:45:24
Any time changes in regards to build that I like to standards of building designs for. 00:45:32
Like it's, uh, stronger and so forth. And that would be specifically to the building code and would be outside just like this 00:45:36
update. So it would, so even if this update goes, uh, goes through and, uh, if the city chooses what they would like to do 00:45:43
something else, uh, pertaining to that last point, it would be, it would have to go through a building code, uh, update. And of 00:45:50
course, uh, Chris Johnson can see specifically about, say, law requirements and so forth on that. 00:45:57
OK. Just wanted to make sure you're correct. Thanks, man. 00:46:05
Karen Cornelius, Senior resident Umm, so my understanding after regarding this question is that this does pertain to utensity as 00:46:10
well, this change and, and that's fine. Yeah, yeah. For landscaping that covers the whole city. So will landscaping now become the 00:46:17
responsibility of the homeland or will it continue to be the development's responsibility? Uh, can I speak to that real quick? 00:46:24
Sure. Yeah. So. 00:46:31
Ultimately, what's happening, and that's why I asked for the clarification before. It used to be, I will not give you the piece of 00:46:38
paper that says you can occupy this building unless you put in all the trees you said you're gonna put in. State law has now said, 00:46:45
well, you can't do that. Or it used to be you have to put in a bond that that's ultimately holding money in collateral and we're 00:46:51
not gonna give you that back unless you put in all the trees you say you're gonna put in. State law has taken that away. 00:46:58
But ultimately, all that's done, it says now you can't use this hammer. 00:47:05
Now we'll have to use this hammer instead. We're still gonna have a hammer, only now it's gonna be done through code enforcement 00:47:10
rather than through the building official. So if the trees aren't put in, code enforcement calls them up and says you gotta put 00:47:17
the trees in. And so that's ultimately what it has to do. And that will be, and code enforcement is taken upon whoever is the 00:47:24
property owner at that time when the code enforcement infraction occurs. So then it could come to the homeowner. 00:47:31
When that infraction occurs, so if they build the home and get a certificate of occupancy and the tree isn't there, they're 00:47:40
probably calling the developer because the developer is still the property owner or the home builder is still the property owner 00:47:47
at the time to CFO is issued. OK, well code enforcement is one of my concerns because when we talked about the 80 year parking and 00:47:53
there being 5 required now what is the enforcement on that? 00:48:00
So there's umm or so it actually reduces it from 5:00 to 5:00. I understand that. But who is enforcing the five at this point that 00:48:08
they, So what they do is they get a 80 permit. Umm and so they, I understand all that, but who is enforcing it? So, so before we 00:48:14
give the so just let me, let me explain. So just before we give them a permit, they have to demonstrate on their site that they 00:48:20
have five part parking spaces. 00:48:26
Even the ones that you know have two car driveways have street parking in front of their houses out of control because of their 00:49:03
Adu units. And so my question is, if we're going to look at enforcement for our landscaping, I understand the enforcement is 00:49:10
taking place at the time of permitting, but then once that is permitted, what happens to that enforcement? So I, I don't and then 00:49:17
this may not be the body to answer that question, no. 00:49:24
These are really great, great, uh, questions, Karen. So what, what we do right now, umm, is we can enforce things if we can show 00:49:32
that they're, they're violating rules. Umm, now our, our code doesn't necessarily like say if you're a tenant of this Adu, you 00:49:38
have to park in that specific. So, umm, they do have to provide us on site. Umm, but if that specific St. umm, allows for on 00:49:44
street parking and that person can park on the street. We, you know, if, if, if it's a just a public road and there's no 00:49:50
restriction. 00:49:56
So basically it's just a formality then for them to show you that they have those places, but nobody's going to insist that they 00:50:33
use them. Yeah, right. Right now, we, we can only enforce like a rule that that we have and we don't, we don't say you can't park 00:50:38
on streets unless it's been specifically designated. OK. OK. Thank you. Yeah, I, I understand your frustration. I, I think it's 00:50:44
shared by many, so. 00:50:50
All right. David Loray, President. 00:51:04
Umm thank you very much for your work. 00:51:09
Planning Commission appreciate it very much. I appreciate the, uh, you know, the questioning is much better this time than I've 00:51:13
seen in many changes as I requested. So thank you very much for your, your work and looking at it ahead of time and, and, and, uh, 00:51:20
and asking for your questions. Umm, I have a couple of concerns. Umm, first of all, umm, I, I likewise share the concern about 00:51:26
extending the recording of, of, of platform to two years, uh, just on a broad basis. 00:51:33
I I really would encourage you to look at the idea of a year. 00:51:40
Plus, uh, the ability to request a four or six month extension or something like that. That was, that was, uh, you know, make it 00:51:43
workable. We don't wanna, you know, we don't wanna unduly, uh, stress people, but at the same time we, we also wanna avoid 00:51:50
situations that would, uh, entangle and would cause any undue legal entanglements when it comes to property problems. 00:51:57
So I'm just thinking that might be the way to go with that. 00:52:05
Umm, have you parking? Umm, obviously we're all. 00:52:08
We were bummed when they told us we couldn't have six spaces, only have 5 stored. Doubly bummed now. Umm. I'm wondering, is there 00:52:13
any restriction on the size, uh, size requirement for those parking spaces? 00:52:19
Could any of them be extra wide perhaps? 00:52:26
I mean, have you seen that? Yeah, so. 00:52:30
I mean I put in two parking places of life. I believe it's an 8 foot wet by umm by 18 feet in length and that's what currently is. 00:52:37
Now I was wondering. 00:52:43
The the state requires that or is that that's our accident, That's our closure. That that yeah, four 480 users for like in a 00:52:52
driveway, but I know I had to build two of them. Yeah. So, uh, anyway, but so the question is, could we modify that code so it's 00:52:56
squired? 00:53:00
Umm, yeah, but potentially, I mean, we, we do have to be careful, especially anything that that that is dealing with, with 00:53:07
housing, umm, because the state is, they've got their magnifying glass on that. So if we felt like that, you, you'd wanna reason. 00:53:13
So if, if it's, you know, we're, we're seeing a lot of people opening doors and, and they're, you know, but like they'll go from 00:53:18
here. But I'm just saying like, like any of those things you wanna have, you wanna have a good Nexus as to the reason why you're 00:53:24
changing the code. So if you're yeah. 00:53:30
You then why is it that you wanna have like a zoning type type reason? Well, it seems to me that if we can investigate that, that 00:53:36
might be helpful something that will at least take the, you know, sort of blunt that a little bit. And so we really have we 00:53:42
honestly have the parking we said we have. 00:53:47
Uh, and the last thing I want to talk about is, umm, I'm no concerned about the, uh, the DRC is the final arbiter of, uh, of some 00:53:53
of these plans and so forth. Umm. 00:53:59
In the past, it's in the City Council and you know, and all five members are the residents and newly elected and so forth. Uh, we 00:54:06
now have, uh, it's now one resident to six staff. If I did my math right, if I looked at, you know, the PRC makeup, umm, so 00:54:13
because you have your Planning Commission chair would be on there and the rest of staff and, and I think you guys are great. Tell 00:54:21
me we're on staff. I think the RDA board, the RDA director, well, the director of your staff, isn't it? 00:54:28
Or is that the redevelopment? Redevelopment Agency Direct? Yeah. Is that the mayor? Am I misunderstanding? No, that's the chair. 00:54:35
Oh, that's the chair. Sure. OK. So, yeah, that's so. Yeah. So that's, that's the reason. That's why anyway, I've umm. And also 00:54:40
umm. 00:54:44
The staff are pretty beholden to the mayor. You know she appointed, no. 00:54:50
OK, that's fast, but it's fast. Well, you also, I mean, that's true. So, uh, but no, no, the marriage hires them. It just doesn't 00:54:55
point that she hires the staff. She appoints you guys. Yeah. Yeah. Because that's the difference. Yeah. Thanks. So anyway, But the 00:55:02
long and short of it is I, I like just to, I, I think I would like to keep as many residents who are all in the process as 00:55:09
possible. And so if, if it may be better for the Planning Commission to be the, you know. 00:55:17
Asked, uh, you know, they were improving body in that situation. There's nothing wrong with the VRC looking at things and looking 00:55:25
at and, and, and maybe the step before that planning, the final approval ought to come back to the Planning Commission. Yeah, 00:55:30
that's great. Tom. Anthony, do you want to, uh, provide some clarification as to the state code? 00:55:36
All right. So your question just to clarify, if you want to make you want to know if we can change it from DRC to a Planning 00:55:47
Commission, Oh, the DRC can stay on the chain, but the Planning Commission should be the final approving body. 00:55:54
OK, so yeah, we have our we, we have our other planner, obviously the one who helped happy about this. Umm, state code is saying 00:56:02
the final plat for the one to umm, family units and townhomes. Umm, the final plat cannot be approved by the Planning Commission 00:56:10
or City Council. Oh, Planning Commission or City Council? Yeah. And so is that preliminary plat can be approved by the Planning 00:56:17
Commission, but not by the City Council. We'll have to go. So yeah, OK, that sounds better. So. 00:56:24
If I may, if I can, sure. Yeah. Umm, I have been doing planning stuff with different States and there was another state I worked 00:56:31
on that is rest of us and left of us that has very, very aggressive housing laws that even took it any kind of building permit 00:56:41
away from any kind of public body. What I think is a win from here, even though final plat can't be from public bodies like this. 00:56:51
The preliminary plat can and that's the 50% of the plan. That first 50% is when you get probably the best idea of what that 00:57:02
neighborhood or subdivision is going to look like. At last 50% is ultimately the sausage. You know, that's your really intense 00:57:09
details that most of us are not equipped to answer. That's when you need people with engineering licenses to really dive into 00:57:16
that, to make sure it's meeting not just city codes but building. 00:57:24
And buyer codes and all of those items that first 50% which is covered in the preliminary plat will be during public hearings, 00:57:32
will be in during these public settings. And that's when you're gonna be getting things like how tall is the building, how many 00:57:38
parking spaces are there? What's this gonna look like? So I would take that as a win that we can still at least retain the 00:57:44
preliminary flat approvals in these public hearings because I think that's what. 00:57:50
That first 50% is what I believe 99% of the community is really gonna care about. 00:57:57
Oh, I'm sorry. And just to clarify that that's a great point, but I'm not seeing the state code code. So we can't have public 00:58:02
hearings attached to any, any planning process on the planning future side. So you can. OK. Thank you. Yeah, right. So 00:58:07
unfortunately even that even that that piece was removed, but it can be an action item in a public meeting. It can. Yeah. There we 00:58:12
go. Yeah. OK. Thank you. 00:58:17
Alright. So what you're saying then is it's possible to have the Planning Commission be the final approving body for the 00:58:24
preliminary plat application process and that's that's what you have here and like I see if I look at the shorts, OK. 00:58:30
Alright, well, I appreciate the clarification. 00:58:37
Sorry, sorry for that. Thank you for your service. 00:58:41
OK. 00:58:52
Motion to close the public, especially. Do you have a second? Second All in favor, aye. 00:58:52
OK, umm. 00:59:01
Sending that, at this point, do do we on Commission have any more questions or? 00:59:04
I, I have a, a comment on one of them for the certificate of occupancy. Umm, you know, they, they've taken away a lot of our 00:59:11
enforcement capability there. And I know there's gonna be continue to be situations where you're not gonna have landscaping put in 00:59:17
right away, but you're gonna have developers, the one that get additional permits. But it makes sense buy it too, I guess one, 00:59:23
make it very clear that when you do the review occupancy. 00:59:30
It identifies if there's non compliance and then define any ongoing fines go to the developer on record for that permit and never 00:59:37
to the homeowner until the developer. 00:59:42
On this other one, and then we have to account for scenarios of like in the winter, sometimes you can't do final landscaping 01:00:17
because of weather or winter. And that would be a separate. Essentially, if you want another permit, you know, you agree to 01:00:22
whatever this agreement is, but it, it puts it firmly on the developer to meet you's obligations. Because I remember when we were 01:00:28
building a flagship, we never had a final berm put in. We moved in in January. So we had a lot of issues with, with the ground 01:00:33
water. 01:00:38
Final grading wasn't, you know, done appropriately until they landscaped. We had water coming into the wells and and we literally, 01:00:44
we had to spend 6 months to convince them that you never even put the bourbon. They thought, no, we did it and you know, it just 01:00:48
washed away that final landscape in those aspects. 01:00:53
You know, I think it's important to account for it and make it that they have to do it and we don't put any burden on the 01:00:59
occupants that they stole the property. 01:01:02
How we're works for training Utah is umm, the code enforcement always have to go to the property owner. And so Jamie is gonna 01:01:10
actually come and do a do a training with us. Umm, he's gonna do like the open meetings law training and then umm, just have 01:01:16
general training. So I think sort of course we might be a really good one that we can. 01:01:22
Dig in with them and then we, we can meet with them too umm, and see to, to your point, I, I agree. I mean it, it feels like the 01:01:29
developer is the one kind of get getting, getting away with an obligation. And so it'd be great if I can go back to them, but how 01:01:35
it's set up right now. So enforcement always has to go to the property owner instead trying to kind of kind of find, umm, you 01:01:41
know, a, a, a way that we could put, put that obligation on the developer, but right now we're supposed to go through the, the 01:01:47
property owners so. 01:01:53
To kind of find, yeah, well, unfortunately the state law is written with that intent. Make it as easy as possible. Still have it. 01:01:59
And so I get the reason behind it because there clearly is a housing crisis and we want to be able to build homes for as many 01:02:06
people as possible, but we want to make sure we're doing it responsibly. One of the potential solutions, and this is something I 01:02:13
would just ask our city attorney to look at the legality of it is. 01:02:19
One of the ways to make sure the developers ultimately on the hook is putting liens on the property, which could enforcement 01:02:27
usually does as the very last resort to them but. 01:02:32
You can record a notice of intent to file a lien that ultimately doesn't have a whole lot of meat to it, but it scares the heebie 01:02:37
jeebies out of anyone trying to sell a property if there's any kind of flag that says there's a notice of intent to file a lien. 01:02:45
And so I asked our city attorney to check to see if that's even an option. I think that is it. It could be considered fairly 01:02:52
extreme, and ultimately that's not our decision, but I'd like to just explore that. 01:03:00
The possibility I think I could get to Chris's point as well like we, we do uh, notices of non compliance. Umm and we, we've done 01:03:07
that quite a bit and so umm yeah what what let's explore something that's typed in the title yeah because something that's tied to 01:03:15
the title would get developers attention a bit more because sometimes it takes what we find is there's good intentions get as many 01:03:22
units as possible on board as soon as possible, but then they they don't think through like these these. 01:03:30
Application so umm I would say that the team had must get them occupied but we want builders here that are gonna finish what 01:03:37
they're building yeah absolutely. I I like the idea if then maybe that is a way we can we can talk to Jamie on that but if, you 01:03:45
know previous lots in that same subdivision don't have their landscaping can we then hold up to future ones I mean we can we can 01:03:52
check on that and see if that's possible because that that that's the easiest or the OR like a yeah. 01:04:00
A notice of intent or umm not non conformist or some something like that Or it triggers an immediate reassessment of value of your 01:04:08
subdivision loss, I don't know. 01:04:13
You lose you you, you lose 2 lots every time. You just keep dropping so. 01:04:20
So great. Yeah, we, we, we heard you guys. Well, we'll make sure that's a, that's a topic that that gets addressed with the, with 01:04:27
the attorney. We, we can find a good road map to address those issues. 01:04:31
The fact that people laughed at that and tells us we all know way too much about. 01:04:38
OK. OK. Anything else? 01:04:49
Unless there's other discussion, I'd have to make a motion. 01:04:55
Uh, I think we're ready. I think all my questions were brought up and answered, so yeah. 01:04:58
OK, so I'll, I'll, I'll move to the forward a positive recommendation to the City Council for the ordinances presented. Uh 01:05:05
202412024220243 as presented by staff. UMM, and I'm so sorry for those taking minutes with the only amendment being to please 01:05:12
follow up with the attorney based off the items we discussed, clarifying the RDA and putting the full name of the redevelopment 01:05:20
agency, umm, and any of the other items that we discussed. 01:05:27
Meaning that we we follow up on. 01:05:35
OK. Do we have a second? Second. OK, all in favor. 01:05:38
We'll do our best. Chris Bramwell. Bye, Kate. And I, Brad and I, Nathan, I thank you. 01:05:43
What looks like we vote in favor of forwarding. And that brings us to item four, our work session. Uh. 01:05:56
Reception for all right Item 4.1. Technology elements of the general plan. 01:06:06
Uh, looks like Morgan will leave a discussion with us regarding amendments to the technology element to the general plan. It looks 01:06:12
like there's some work done on the security aspect with this here. Yeah, a little bit. So as part of the general plan, So, umm, 01:06:20
we, we know that, umm, privacy and personal information and security of, of the, of that information is, is really important to 01:06:27
the public. I heard that quite a bit. Uh, if you remember, we worked with SRT Labs, Umm, they're a group that, that was. 01:06:34
Having given license plate data and, and we're, we're seeing some of that with structured parking, Umm, and, and also if there's 01:07:12
like security cameras, do people want, want, you know, uh, a file save somewhere showing, showing with their face. And you know, 01:07:18
like those are, those are real concerns that, that, umm, that, that people have. 01:07:23
And umm, and those concerns that the city has as well, umm, part part of like the, the technology stuff that we talked about in 01:07:31
the past is more of umm, kind of in the realm of like, how do we, umm, how do we have better water conservation? Uh, we've gone 01:07:38
through a drought, you know, umm, I think we're may technically still be in the drought. Umm, and so today's not a good yes. I 01:07:44
just know I've been, I've been seeing a lot so. 01:07:51
I'm just, I'm loving all the avocado. Umm but umm. 01:07:59
Umm, you nominated umm, Commissioner Brownwell, umm, to assist, not effort. He's been umm, real, really great and is, I'd say the, 01:09:04
the state expert, if I, if I can say that or not. Umm, but he's, uh, he, he's been fantastic in helping us kind of understand umm, 01:09:11
the, the, this industry, uh, typically not an issue that is that a city planner tackles umm, and so having his expertise has been 01:09:18
invaluable. So just kind of run through these and I could just kind of read them out. Umm, in goal two adding. 01:09:26
Adopting secure communication channels and assuring to exchange thanks change with sensitive information called established 01:10:04
privacy guidelines and regulations and striving forward and new implemented security measures to stay XR sensitive data as part of 01:10:11
a techno technological advancements, thereby fostering public trust and confidence. Strategy 5. Ensure that all current and future 01:10:19
city contracts include measures that protect sense of data and dispose of it properly. And then there's a 610. 01:10:26
Uh, sorry. 01:10:34
Umm, strategy 6 update forms on which personal information is collected to ensure a notice of purpose and use of that information 01:10:39
and to ensure use of the information is limited to those purposes and uses. And so this will provide us kind of those general 01:10:45
guidelines. I, I would assume that if the city this, this would also kind of help the city if they were to establish a more 01:10:52
robust, umm, privacy policy, umm. 01:10:58
That you know that, that, that, that that would kind of be kind of the, the next step, Umm, but this will provide us just good 01:11:05
general plan type guidance as we do city planning. If we're looking at like smart technologies or things that we can implement to, 01:11:10
to provide. 01:11:14
Using there's no way we could manage that, but as we partner with these entities, they'll have other strategies that they 01:12:20
integrate together with what we're doing to ensure that regardless of who's collecting the data, you know, if you come to 01:12:24
Vineyard, you, you should be confident that you can just, you know, experience your whatever you wanna do here and you're not 01:12:29
being surveilled. 01:12:33
So you have a drone overhead that follows every other. 01:12:39
Drones nowadays, like log on to you and they call you. Yeah. I don't see if they were doing that. 01:12:44
Umm. 01:12:52
Any comments, questions, additions, I, I, I just wanna say, umm, when it comes to the general plan, I think this is well written. 01:12:53
Uh, I think these strategies make sense. Umm, the goals and strategies are the overarching. Why do we do what we do? The nitty 01:13:01
gritty of how it's established that is hours and hours and hours of work modifying the municipal code and other city policies in 01:13:08
order to enact it. But when it comes to setting us in the right direction, which is what the purpose of the. 01:13:16
Our plan is I think this does a great job. 01:13:23
Yeah. I mean that was my comment. This is as I read through this and as you went through it, as we talked about it, Yeah, I love 01:13:27
the overall vision, but it has to, you know, carry through all of our current, so it says current and future city contracts. So I 01:13:34
understand the future contracts will be more sensitive to holding like looking through the initial contract or whatever it is and 01:13:41
making sure the privacy. 01:13:47
Uh, measures are taken, but I think we also need to go back and look at how we're currently using data, what's being done and, and 01:13:55
shoring up that. 01:14:00
To come in to compliance with this. So it's kind of our discussion too, like just the disposal of information like don't, don't 01:14:06
hold on people's private data if you don't need it. Like, you know, Right. Yeah, right. Yeah. Oh, OK. I think this is on for for 01:14:13
workshops. You're welcome. Our next steps to let you know would be to take this to City Council for work session and come back to 01:14:21
you for a public hearing and then public hearing and hopefully adoption. So we got a couple months. This doesn't require any. 01:14:28
No, no, not not that. I just wanted to get your comments. Umm. And yeah, you're welcome to on strategy three, there is one change 01:14:36
we say to maximize the sharing of data. Usually you wanna minimize, you wanna use as as like use it for the purpose of use, but 01:14:44
minimize the amount of sharing of personal data you're doing. So I, I, I read that use technology to maximize transparency. 01:14:52
In how decisions are being made. That's how I read that one with with the original language. 01:15:01
OK. And I think I think that makes sense. Yeah. OK. Yeah. Because it's decision making processes to maximize the sharing of 01:15:07
information because I hate it when a decision is made and I'm like, oh, what actually this is saying there is an 80 backroom. 01:15:13
Yeah, it's public. By adopting some pure communication channels and ensuring the exchange of sensitive information follows 01:15:19
established privacy guidelines. I think that's the way of saying. 01:15:25
Share absolutely everything that is appropriate to share if there are things that are happening within closed sessions that are 01:15:32
legally required to be closed sessions. 01:15:37
Then establish why they're closed. So half transparency of the process, of the technology, the procedures facilitate, but not on 01:15:42
private. Yeah, but not of the information. Yeah, yeah, yeah. We, we can, we'll play around with languages and bring that back. OK. 01:15:49
Could you repeat the exact change that you are recommending so I can know it? I, I, I didn't recommend any exact change. Yeah. 01:15:56
Umm, it was just clarifying what the intent of strategy three was, which I believe was to encourage transparency. 01:16:03
In any information or data. 01:16:11
That the decision making bodies we're using to make that decision. Thank you. That's not it, OK. 01:16:13
Alright. David had his hand raised. You're welcome. 01:16:21
Please do. 01:16:26
Real quick on strategy 5 is that also includes that we would, uh, the contractors as well as future contracts would, uh, protect 01:16:31
is that, is that wording strong enough to make sure that's included or, or we need to specify that in particular? Uh, because this 01:16:38
is not code, it doesn't have to be so specific. So this is a guideline. No, I understand. 01:16:46
Well, one of the guidelines you wanna have is the contractors will be our, you know, our Co, you know, whatever standards we have 01:16:55
in place, honestly, the standards won't begin. This document don't just nitty gritty as you spoke out, it was a facility. It would 01:17:01
be good to indicate, I think that we want them to abide by that. Mm-hmm. 01:17:06
Current state code for any governance see anybody that you share personal information with umm, they're supposed to abide by, you 01:17:13
know, privacy and security tractual obligations. So theoretically, yeah, they would have to do it but I think this gets down to 01:17:19
the nitty gritty of implementation of this is setting that big picture of the other goal is absolutely contractors that are like 01:17:25
IT contractors like that's the easy one, but like the concept of an actual contractor building stuff like with the the forge 01:17:31
project that's much more. 01:17:37
Anything else and I think state code will catch up over the next few years, but Vineyard cares enough that we have the discussion 01:18:14
and and our our developers here seem more than open to have that discussion as well. 01:18:19
Yeah, I, I, I think we're hearing what you're saying is let's make sure it is fully encompassing of everything. Umm, and you could 01:18:26
bold the word all. I, I, I think ensure all contracts. But the thing that's even the contract I signed to get a library card. I 01:18:34
want to make sure the stuff that's private. If you need my address, I don't want everyone to know my address. We need to make sure 01:18:41
we are protecting that sense of data between my kids getting a library card or between. 01:18:48
Builder XYZ buying a lot of land that was originally owned by the city. Making sure. 01:18:56
All that is protected. 01:19:01
Yeah, I guess I'm suggesting that the wording VS. So Reed ensures that all current attitude city contracts and contractors include 01:19:04
measures that protect sensitive data to solve it properly. OK, I mean, that's that. 01:19:11
A terrible thing to add. And the contractor. Thank you. I can be on the staff report. Yeah. 01:19:20
I will. I will say is that I spent a few years working in marketing and now I'm in IT and I value protection of data. So moving 01:19:27
forward that's the high priority for me as well. 01:19:33
Because I've seen what they can do with it. Yeah, but my favorite? 01:19:41
It is umm. 01:19:46
OK, yeah. So there's no action is needed and we'll, umm, well, yeah, we'll take a Thomas and we'll make some adjustments and we'll 01:19:49
work session next with City Council public hearing with you and then back to City Council public hearing, OK. 01:19:55
Alright, umm, if that's it then. 01:20:03
That brings us to Commission Members reports and expect a discussion disclosure. 01:20:06
Anybody else I should have something to say What you did? This was umm, I'll start. Mine is really brief. Umm, I just wanted to 01:20:14
say last week I met with city staff, uh, just to get more well accustomed and acclimated to what this role is, better 01:20:20
understanding of it all, and it was a good day. 01:20:27
Excellent. 01:20:35
Over here, yeah, I was also a member great. Umm, and I think just moving forward for me, just getting caught up. I'm looking 01:20:37
forward to, they mentioned, uh, Jamie will come in. Will that be in the Planning Commission meeting where he'll get the training, 01:20:44
the open meetings training, which I'm looking forward to becoming more familiar with, with the roles and responsibilities and what 01:20:50
how I can contribute on this Commission and then umm. 01:20:57
Yeah, just moving forward the the required education and and training that that I need to go through and that that we all need to 01:21:05
do on the early basis. So. 01:21:09
Yeah, uh, that's it for me. And there, there are some, uh, good trainings coming up. Umm, there's the umm. 01:21:14
Bike summit and that that's one of the fun one. You can see all the bike initiatives that they have coming up and trying to look 01:21:22
up the date on that. And then the other is the Utah APA. That's the general planning one that that was a lot of fun. It'll be in 01:21:29
Cedar City and we, we budgeted to to send who whoever wants to go. Umm, we understand that tip goes like right in the week. So 01:21:35
umm, so that was that is May 31st. Oh, last year. 01:21:42
Yeah, when we get the date for the bikes, I'm gonna let you know. Do you wanna look at you type here? I think that's a may umm 01:21:48
about the Cedar City. It's a good time of year to go down and you know don't go to conference. It'll be a a really good one. If 01:21:54
you wanna go let us know. We'll uh, we did budget for it so we can pay for travel for your hotel and your your ticket and I I 01:22:00
expect PTO for this year so I can actually go Yeah, that'll be fine. Yeah. 01:22:06
May, May 8th through the 10th. So I'll, I'll be going and uh, typically there's, uh, umm, the sale will have like a, a conference 01:22:13
deal at the hotel or whatnot, but if you wanna just let, uh, let cash know. 01:22:21
Umm, if you're, if you're interested in going and we'll, we'll get you signed up and we'll go get your hotel. Unless you want to 01:22:29
stay somewhere really swanky. 01:22:33
So I don't know what the budget date or whatever. 01:22:40
It's really nice. It's under the, uh, the overpass. 01:22:44
You're gonna you're gonna love it. But Cedar City bring them out bike, obviously. So after the conference is always funded. I 01:22:49
would just do whatever the fun stuff is around town. Cool. Umm, thank you. 01:22:53
Awesome. 01:22:59
Is there anything else for you? So good. All right. And in that case, I will say that meeting is adjourned. We will see you in two 01:23:02
weeks. 01:23:07
That was much better than the last. 01:23:16
Cool. We'll do that. We'll start with that and then we will open up our session, right? 01:23:27
All right, I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation 01:23:36
under God, indivisible, with liberty and justice for all. 01:23:43
Awesome. Thank you. 01:23:51
OK, umm. 01:23:55
That brings us to item 2, which is our open session for our public to come and comment with the, uh, if you could limit yourself 01:23:57
to three minutes and make sure it's not on anything that is on our agenda for the evening. 01:24:05
Yeah. 01:24:14
Yeah, I just wanted to introduce our, our two new planning commissioners, uh, for public, uh, Nathaniel, umm. 01:24:23
And we have Cadence Roden. Roden, Yeah, I like it. Uh, SO2UH-2 new plan commissioners. And if you guys just wanna say something 01:24:30
quick about yourself, kinda maybe a little bit back background to the public and get to get to know you a little bit, but. 01:24:37
Sure. Hi everyone, my name is Nathan live here in vineyards and I'm very excited to be a part of the Planning Commission. I have a 01:24:46
background of over 10 years in uh, urban planning, uh, serving in several different cities as a staff member, umm, in various 01:24:53
communities across the country, umm, and grateful now to DPRI now work in the private sector. And so I'm excited to continue doing 01:25:01
all of my urban planning stuff here serving the community that I live in so. 01:25:08
That it said the service. 01:25:15
Cool. I'm putting you on the spot, Morgan. I wasn't expecting this, but I'm excited to be here as well. I'm, Kayden wrote. And 01:25:19
I've lived here in vineyards for three, just over three years. Uh, I've been involved with the city since I moved in. I was chair 01:25:27
of the bike Commission and have been involved in different capacities with the central parks plan and other the active 01:25:34
transportation plan as well as the master transportation plan. So I love. 01:25:41
I don't have any formal degrees in urban planning, but I spend my free time reading books and watching YouTube videos about urban 01:25:49
planning and umm, land use. So I'm excited to to be here. So thank you. Thanks so much and welcome. 01:25:55
So sorry you go back to public com I just wanna OK I'm glad. 01:26:06
Because it's good to get to know. So it's gonna change a little bit better. Sure. So, umm, especially Open Session public has any 01:26:10
comments? We would love to have it. 01:26:15
OK. And then say your name, neighborhood? 01:26:24
Happy new Year. Happy new Year. 01:26:28
The new year and umm, new opportunities and, and looks like as I was reading through the new plan that's coming through, looks 01:26:35
like you'll have more authority with new head with heads of de department. And as you move forward, I hope that you will consider 01:26:42
the needs of vineyards along with the wants of the developers that come in that you can come to a good consensus that will benefit 01:26:49
all of us. Thank you. 01:26:56
Hysteria. 01:27:05
Nicola, I mean, yes, you're here. Sorry for go. OK, we'll move on to UMM 3, which is business item. Umm, we'll go to. 01:27:08
Let's see, we need to open up their public hearings. Yeah, for item 3.1. 01:27:22
Yeah, you, you can open it now, umm, but then allow, umm, that, that way someone asks a question, but I, I would let Anthony kinda 01:27:28
go through his presentation and umm, and then probably formally take public comment after that. OK, we'll plan on that. My 01:27:35
suggestion. Cool. Yeah, if we can have as we prevent and then we will open up after that for public comment. And I'll just do a 01:27:42
really quick intro to everyone knows Anthony Fletcher, our planner, umm, him and, uh, Rachel, umm. 01:27:49
Our UMM planner who is remote out of Las Vegas really diligently over the last several months. 01:27:56
Umm, the state code SB has sent a bill 174 has a lot of requirements for subdivision. Umm, you'll see that basically every year, 01:28:02
umm, the, the, the state has mandates that we, uh, essentially trunc, truncate the process as much as possible to help deliver as 01:28:10
as many houses as, as we possibly can. There's still that huge, umm, housing form as you think, umm, this past year we're 30 to 01:28:17
40,000 UI units, uh, unit de deficit of where, of where the state is trying to be. So. 01:28:25
That, that, that's every year and that's, you know, a good thing that we wanna get more housing for people, but, umm, but also it, 01:28:32
it, it does have impact on, on our process. Umm, and so, umm, Anthony is gonna take you through that. So Anthony and Rachel, 01:28:38
they've done a really great job. They've gone through our entire code. They've done an audit, umm, of, of our subdivision 01:28:44
ordinances and processes to make sure that we're in line. And so why he's gonna be presenting tonight are those amendments to be 01:28:50
in line with SB174 plus there are. 01:28:56
Staff suggestions and he'll take you through those as well. Our thought was as we're making these amendments, there are other 01:29:02
changes we have that, that we'd like to see those uh, tho those ordinances as well. And so, umm, without any further ado, actually 01:29:07
take it away. 01:29:11
Thank you very much, Morgan. Hi, my name is Anthony Morgan and I will be taking you through the subdivision ordinance amendments. 01:29:18
So as Morgan already shared with you, we UMM, are doing this as a directive to be in line with what the state requires for us. And 01:29:28
also, uh staff has umm, taken the opportunity to claim, do a general cleanup of the uh, code that we have here in the city. So 01:29:37
this Senate Bill 174, UMM, has to be approved and passed. I mean approved and effective by February 1st of 2024. 01:29:47
And this only applies to, uh, one family, two family and townhome subdivisions. Umm, that is a requirement from the state. But as 01:29:57
part of the code clean up, we're hoping or making our recommendation of staff to have this process the same across board for all 01:30:04
applications. This will make it more, umm, seamless for us during applications and, uh, processes that we have to go through as 01:30:11
staff. 01:30:18
So, umm, this bill? 01:30:25
UMM freedom. I talked about the UMM processes, changes in process with the preliminary subdivision, final subdivision and Adu 01:30:28
parking requirements as well as landscaping bonds. 01:30:34
I know you may all be aware of umm how these are already know this, but this is just a fresh of course for lack of a better word. 01:30:44
So on the left is umm a preliminary plat and on the right I have a final plat. So the left side you you can tell that that 01:30:51
preliminary plat only shows the various parcels, the street network and pretty much giving you a general idea of what could happen 01:30:58
in that large parcel. 01:31:05
Plan and the final is a piece off that prelim preliminary that has a lot more detail. So it shows more, uh, more details such as, 01:31:12
uh, set back, umm, more information about specific lots and, uh, Rd. names and many more. And, uh, $5 to anyone who can guess that 01:31:19
flat. One of the last. Do you remember this? Probably kept pay up for, uh, for knives and knives. I think we only met on like 20 01:31:27
times. 01:31:34
So all this is from Hold the Way all the Way Failed. Yeah, alright. 01:31:44
So, umm, as you know, in the development process, after you've gone through the preliminary in the final, then move on to the 01:31:48
site, uh, site plans, which is more site specific and more detailed goes all the way to elevations and giving you material 01:31:55
certifications and more. So in this presentation, I'll be using subdivision and plat intertangibly. So just in case you don't get 01:32:02
confused. So for the, for the preliminary. 01:32:09
Subdivision code amendments. We divided it into what? Umm. 01:32:16
The code requires and what staff is recommending, so the the SB174 requires that. 01:32:20
All preliminary subdivisions or plan applications, uh do not have a pre application meeting as a full requirement. It's not 01:32:30
optional, so an applicant can decide to request for that. The approval body as well has changed from UH City Council to Planning 01:32:38
Commission and umm, also the state requirements. 01:32:46
The state requires that we have to limit several plans complete at 50%. We don't need a full complete, uh, plan for several plans 01:32:56
for the preliminary level. Staff recommendations will be the engineering review cost. Umm, has, has been taken out or will be 01:33:03
taken out, uh, to and replaced with the fee schedule. Umm, we had that because prior to having a full time, uh, engineer on staff, 01:33:11
we had to contract. 01:33:18
So we have to put this piece in the code to make room for payment, uh, of the review engineering reviews. Hard copies are no 01:33:26
longer required. Uh, applications are gonna be online. 01:33:32
Umm, parcel addressing has to be by the city engineer. 01:33:39
And the preliminary utility plan and, uh, landscape plans, uh, to be provided on the same sheet overlaid, so we can tell what is 01:33:44
where. They understand that in the past we've had, umm, a, a lot of issues where the applicant will have their civil engineers do 01:33:52
a design, umm, and then the landscape architect will do a design, but they'll talk to each other. And so when they actually put in 01:33:59
the, the infrastructure, you know, trees get taken out and all the landscaping has changed. 01:34:07
So it's got some pretty extreme cases, but I just thought it's one of those things where now we just wanna see it on one plan. 01:34:14
Those, those two need to communicate. So anyway, hopefully this helps to that end. Thanks, Morgan. So, uh, we have also 01:34:22
recommended that, umm, we, I mean, we include maintenance responsibilities for HOA to have a clear cut what the public works would 01:34:29
be in charge of and what your HOA would be in charge of when it comes to things like snow plowing and. 01:34:37
That, umm, the title report components have also been added in the past, we've had applicants confused title reports with, umm, 01:34:45
title insurance because they look alike. But, uh, there's certain things that we look out for that we want to make it easier for 01:34:51
applicants to identify and submit with the final subdivision code amendment, we have the approval body being, uh, trained from 01:34:57
City Council to. 01:35:04
The Development review committee, DRC. 01:35:11
Umm we would not also allow concurrent applications, UMM and site plan. I mean concept plans are now optional, but we do recommend 01:35:16
that staff to We strongly recommend our staff to include that in your application and application review should also take place 01:35:24
within 20 business days. As staff, we have also recommended that UMM after our final plan has been approved. 01:35:32
Uh, we allow for two years. It used to be one year before it would be required to be re recorded. 01:35:42
But we're, umm, requesting that that is changed to two years. 01:35:47
So, umm, on the approval body for the final subdivision, uh, we have decided to to go based on the code, go with a more technical 01:35:54
approval body as a land use authority. That's why it's the DRC. Now the DRC gives this is approved would be would the meetings 01:36:02
will become more public, will be public and would have posted a posted agendas and minutes. 01:36:11
And would have voted members be. 01:36:20
The chair of the Planning Commission, the city manager, the redevelopment, the RDA director, UMM, the the heads of departments for 01:36:23
building engineering, community development and parks and recs. 01:36:30
So these are technologies. So right now how DRC is worked out? 01:36:40
It's a, uh, it's more of like an advisory body and it also provides assistance to African staff. Criminal command will provide 01:36:45
comments and they'll come to VRC. DRC members will, umm, will help answer questions, we'll explain comments. Umm, and so a lot of 01:36:51
like a member of the fire department there as well. And so it's right now it's, it's, it's more of a kind of an informal value 01:36:57
that just helps with the applicants get, get through that, that process and address comments and to understand kind of the 01:37:03
objectives of the code, umm. 01:37:09
What we would do though, is when we get a final plat, that's when we will sit up here for that medium. It would be a formal 01:37:15
decision. Umm, but if there's not a final plat, it'll still be like just an end final body where we just can't be with applicants. 01:37:22
But in in the event that we have a final plan, that's where it'd be a formal not meeting. So that final class is there a 01:37:29
requirement they recorded before they sell any loss in a private area? 01:37:36
Yeah. 01:37:46
Anything don't report it and I have a problem that went to the support uh because it wasn't recorded, but it was sold and it was 01:38:17
legal and then it was never recorded. You run into issues. Umm, so if we say that it's always but they've already pre sold a lot 01:38:24
in there or somebody thinks that they have that fit right and they spoke lost, but it's not yeah. Maybe the pre sale is more just 01:38:31
putting them online to do the official sale where they'll they'll obtain title umm. 01:38:38
Yeah, so. 01:38:46
A A real estate sale can't be finalized and recorded unless it's tied to an APN. And usually it's not. Well, it's not usually at 01:38:48
the recording of the plat is when the Apns are assigned and the test or parcel number is assigned. And so any sale that happens 01:38:56
prior to an assessor parcel number being assigned to this new subdivided lot or this plat that's getting umm, all recorded. 01:39:04
Any cell that happens there is void because it's not technically tied to any legal property. 01:39:13
And so, umm, I kind of echo your question. I don't know, Sheriff, it's best to kind of, as Anthony is going to ask questions or to 01:39:20
save our questions until at the end of the presentation. It's whatever you prefer. Umm, I was also asking about why the two years 01:39:28
rather than the one year, because that does open the door, in my opinion, for challenges and problems to arise. 01:39:36
Umm, so we allowed for the two years to give developers or applicants more time to get the attacks in the row because it takes 01:39:45
understanding based on previous applications or has been that it takes a lot more time for them to get. 01:39:52
Umm everything ready and going for building to start so. 01:40:00
Right, but it's to record. Is there a requirement that means construction has to commence immediately after recording? 01:40:05
Umm, I think I need some help at this point. 01:40:15
No, I'm assuming there are probably stronger city engineer. Uh, so the way it was, the plots, the way platforms and construction 01:40:23
is, uh, as a developer gets somebody thought and, uh, is wishing to proceed with construction, uh, they would, would be required 01:40:29
to do a performance fund, which is at 110% of the, uh, cost construction, uh, reviews approved by myself and, uh, Patrick, uh, as 01:40:36
well. 01:40:42
And it's, uh. 01:40:49
Uh, which would guarantee the, you know, the completion of of of the law prior to umm, a completion prior to additional platinum 01:40:51
recorded on that. 01:40:56
Uh, in regards to uh, receiving uh certificate of occupancy for uh loss being so far through a official final class be done uh? 01:41:00
That would, uh, I, I believe that without the, uh, typically allowed by the umm, by the state to, so those will not be able to 01:41:12
sell a lot until the final path is done, officially reported. So it really comes down to is, is this a recording deposit? Not 01:41:18
really just comes down to, uh, the, uh, the type of bond that the developer would replace the city, but there's plenty of 01:41:25
developers out there that will get the lots ready. 01:41:31
And then we'll sell to various home builders. And so my question is, is there any timeline? I'm not aware of any state where 01:41:38
there's a timeline of after you have recorded a plat, you have to commence. So, and in terms of, umm, if my thoughts recorded, and 01:41:45
this is part of the, part of the, the potentially the design. So after class reported, there's no requirement in terms of starting 01:41:52
construction. I used to be in the private development business, uh, many, many years ago. 01:42:00
That we would have, after we get my zoning approvals and so forth, we record the class and there was, there was, uh, the plot 01:42:08
would be recorded with a loss and we would make a determination of whether, uh, to develop or sell the whole entire thing. So 01:42:14
proportions of it. Uh, however, what, uh, for our engineering side, the time requirement comes down to is even after that's been 01:42:21
recorded before they're, before they were billed, they would have to submit 100% complete design. 01:42:28
So for example, someone uh, submit the uh, record the files and then. 01:42:35
Five years later, decides to, uh, develop it. 01:42:41
They would need to meet the construction standards at the time that they submit, uh, prior to developing, at the time that they 01:42:45
submit the, the construction permits to, to actually build. So they would have to, which should not affect, uh, per SE, the, uh, 01:42:53
the product itself, It really comes down to the carriers of retailers, etcetera. Umm, but there was, in essence, they would be 01:43:00
entitled to, umm, any other type of development standards. For example, Broadway was, uh, of the file at that at that time. 01:43:08
So there's no set standard of when someone has to, uh, build after some files. Umm, again, I haven't been in the private sector. 01:43:16
Uh, we've had, we've had, uh, development product and sat there for four or five years because of their economy, because we cannot 01:43:23
afford to actually develop it. And then this, this is referring to with a final plat is approved by, by the city to win again, it 01:43:31
gets reported so that it's not like it's a construction piece of it. Uh, so yeah, like this is so. 01:43:38
Is it allowed for, for that to be, uh, to be recorded with accounting after it's been approved by the city and recorded with 01:43:45
accounting? Uh, it's gonna correct me if I'm wrong, but the, the ball is in the city's hands in order to get recorded, uh, not 01:43:51
pursuing the developer, correct? Because, uh, after it's improved with my large honest, everything gets signed and there's no, 01:43:57
there's no changes to the class yeah. Typically your final plan gets recorded and then, umm, I think that's when you guys are 01:44:03
finishing up your textbook re review. Umm. 01:44:09
Umm, and then it's, it's the, it's the, the distinguished process, any of those, any of the signature. Yeah, yeah. The only 01:44:15
difference I got, and I'll use everything example, uh, from when they were in five days approved to, uh, there might be some 01:44:21
changes again. Uh, Patrick and I, we recently, uh, we have one where all the changes were, were administrative changes, for 01:44:27
example, uh, the, uh, addressing, uh. 01:44:33
What was wrong? Like there's, there's a area where the addressing was, uh, was backwards in essence, like it was going to reverse 01:44:40
order that the county wanted to be in a certain order or if there was a. 01:44:45
A street that uh, will continue the street, it has a name on it, but the county state that they have to have two separate names 01:44:51
for that, you know, So everything was Amit, all the changes that were not occurred with the class was all done administratively, 01:44:56
wasn't there, uh, wasn't any changes to the law sizes, wasn't changes to any alignment, OK. 01:45:02
Umm, we can probably have this discussion later to get more. I don't wanna hike out your, uh, presentation anymore unless other 01:45:09
members of the board or Commission have wanted to talk about it further. 01:45:14
OK. Thank you. 01:45:23
So the. 01:45:28
So these are the additional umm, code changes by, uh, being recommended by SB174. Umm, the accessory drilling unit, uh, parking 01:45:31
minimums for accessory dwelling units, umm, would be changed from 5:00 to 4:00. And it's, it's a state requirement now. 01:45:40
Umm, we we no longer require landscaping bonds to give, uh, seven states of occupancy. 01:45:50
So the only way we can ensure that landscaping is done or all these improvements are done would be, uh, would have to be through 01:45:59
our code enforcement. 01:46:04
So he's just a parietal of what I'll need to do. So the first one, if you remember, I think a couple years ago, AKA you, you were 01:46:12
on the Commission at that time. But we umm. 01:46:17
The so the, the stay with Adus is not on 1000 things to keep kind of reducing the requirements of citizens having ideas. Umm, we 01:46:22
were able to require one additional space right now single family hills require 4 parking on site parking spaces. So that allowed 01:46:29
us to require a 5th for umm, a house with an Adu. Umm, they've now come back and they've said no if you require for you can only 01:46:37
require 4 for single family, even if it's a single family with an Adu. And so when we had our work session with the UMM with the. 01:46:44
Council they umm there there was some interest in internal work on the state level and the new legislative sessions and possibly 01:46:52
see if they can get that back because in a city like a vendor that that actually could have a pretty big impact. Umm, you know so 01:46:58
I don't we don't necessarily know how extensive, but that right now we're only allowed to just force you to make that amendment. 01:47:04
Hopefully we can bump that back up umm to to five and then the other landscaping bonds. Umm, that's uh yeah. So when I take like 01:47:10
an office billing. 01:47:16
There's lots of billing is constructed. They haven't installed their landscaping. We will no longer be able to hold up their 01:47:22
certificate of occupancy, umm, based off the landscaping and like require bonds. Uh, that's how we do it now. Umm, if they don't 01:47:28
want to sell it, umm, and so we just have to let them have their certificate of options accuracy and they work through code 01:47:34
enforcement and say you're in violation to the landscaping ordinance. So. 01:47:40
It might take a little bit more work on on the back end, but that's that's how it's set up right now. 01:47:47
So this table shows the designated approval board that we have in the city. City Council will. 01:47:55
Remain UMM as the approval body for General Plan master plans as well as rezoning, text amendments and uh development agreements. 01:48:03
Now with the preliminary plat as a recap, has changed from City Council to Planning Commission and with the final plots as well. I 01:48:11
have changed from City Council to the DRC, Garden permits and UMM. 01:48:19
Building building permits will still remain the same building stuff. 01:48:29
So next steps, umm, today we're having this public hearing generally, uh, 17th next week we will be having, uh, the City Council 01:48:35
one and. 01:48:41
Hopefully it will be past our decision will be made. 01:48:47
So the proposed motion. 01:48:54
Umm for this UMM code amendment, proposed code amendment would be that you proposed to forward positive recommendation to the City 01:48:56
Council for Ordinance 2024 one, two and three as presented by staff. 01:49:06
Thank you and please let me know, let us know if you have any further questions And if I understand one more point just and I 01:49:21
know, uh, actually cover this. So this will that, that. So the state code only requires this process for one and two family 01:49:28
dwellings. That would be single family home and a duplexes and townhomes. What staff is proposing is that all subdivision class 01:49:35
follow the same process. We, uh, that's how they are now. They all follow same process. 01:49:42
It makes some administrative standpoint, umm, not much easier. Umm, and for the development community provides umm a lot more 01:49:49
predictability as far as process goes. And so that would be our re recommendation is that we keep those the same. But uh, you 01:49:56
don't have to make that recommendation. We just wanna be very clear that you can still have multi family umm, and commercial 01:50:04
subdivisions go through the existing process with the City Council. Umm, but we would recommend that they all follow the same umm. 01:50:11
Close process. So that's how they're written up. So if you wanna change that, you'd have to make it clear in the in the. 01:50:19
Motion, if you, if you don't wanna do it, let's bring that clear. Thank you. I, I have a question on the changes because I 01:50:24
mentioned the fee schedule in there, right? Of, of how that, uh, the plat review or engineering review is done and it's going from 01:50:31
the, the requester pays all the fees. So now it's a, a standard fee schedule. Is that right? So what's the, what's the impact of 01:50:39
that? How does that actually change things? Is it just everybody pays the same set fee regardless of the type of plat single? 01:50:46
Way multi family. So am I, am I correct in like I, I, I, so we, we just follow our, our fee schedule now, umm, what? And so we, we 01:50:54
do that anyway. We, we, we can't require fees that don't, uh, that, that are above and beyond what the actual review process is 01:51:00
that that was kind of a more archaic, uh, provision that was in there. We used to have, uh, we used JV engineering for a really 01:51:06
long time and, umm, and using a consultant to your views is quite expensive. And so that's, that's where it allows to assess 01:51:12
these. 01:51:18
In addition, just to a straight application fee so that we can cover the the consultant's fees, umm, correct if I'm wrong on the 01:51:24
same we pretty much on the same page like like they like right. We we just have well follow the same fee schedule now as opposed 01:51:32
to discussing separately. Yeah. So for example, the technical review on the engineering review is set to a set set you up to so 01:51:39
many pages and so which again, umm, Patrick and I it. 01:51:47
Listen to our discussions and Patrick recently coming from the five seconds in the civil designs as well. Uh, you know, those were 01:51:54
a good obtainable, uh, that was a, you know, uh, a fair number. And then to also include like the, the amount of time that we we 01:52:01
typically put in there. There is a, there is a cap on it down, uh, you know, three reviews, uh on the uh type. So, uh, this way, 01:52:08
when we get specifically, we look at uh some designs and uh. 01:52:15
Uh, designs and keep, uh, trying to keep up with those fees that we would have to, uh, assess, uh, the developer beforehand. Like 01:52:24
trying to say, OK, well, this is what's gonna cost. If you guys are really wasn't, uh, hiding into what the designs available to 01:52:30
use were actually. So we would do like, it would be like 10:15 I'm exaggerating some of those numbers reviews. This actually put 01:52:36
like again, uh, number. So this way we provide that the, the, uh, insurance to developers. 01:52:42
And uh, a, uh, a. 01:52:50
A cap of how many times we would, we would do a review, uh, before, beforehand. So, and then, and then also kind of on the 01:52:52
backside, uh, requesting that, uh, on the primary class side, uh, things were they don't have this medicine complete, complete 01:52:58
design up front that, uh, you know, the design we come at the technical review portion with our, when they're ready to actually 01:53:05
start, uh, doing the construction development, umm, uh, so that's kind of. 01:53:11
Providing that type of balance of that and then there's other, there's, uh, we've contacted out with other fees and it's also 01:53:18
consistent across the board, umm, uh, in terms of uh, uh, in terms of the fees to ensure that we're providing Sr. But if there are 01:53:24
balanced consistent, uh, uh, scheduling. 01:53:30
We do have a perversion that for satellite reviews, like for example, if you had to do a hydraulic modeling, uh, for some 01:53:37
developer, developer, uh, that we would charge, uh, the cost over the consultant would charge. We have a, uh, hydraulic modeling 01:53:44
consultant of, umm, where, where it would be their cost plus 10%. So we do have, I guess, what is scenario if we have to go out to 01:53:52
a third party to, to provide a specialized. 01:53:59
Like unbiased reviews something as well. So, and I guess my, my concern would just be making sure it's scalable. It's like 01:54:07
somebody building a single family home usually, I would assume would have lower fees than somebody building something much bigger. 01:54:13
And so the single family home would be underneath land development. So we would have like a land development permit. Uh, it was 01:54:19
all underneath that. And there's a land development permit for a certain size, like under 50 or even half acre and above and 01:54:25
above, uh, and above. 01:54:31
Half acre. So there's someone who buys a lot and is going to, uh, and umm, you know, Joe, the builder is going to come and build 01:54:37
that one thing. They're, they're not paying like almost $3000 fee for a more simplistic review of, umm, like what, five or seven 01:54:45
pages? It's a, it's a land of, uh, a land of service permit at much lower rate. And that's usually based on, uh, the size of the 01:54:52
lot and the surface of the lot and, and also the flooding process. 01:55:00
Have included uh, prices per lot, so you know, one lot subdivision is, is a different price than you know, a A20 lot final plat. 01:55:07
Thank you. 01:55:17
You're good to, if you want to buy. Is it OK if I ask just all your questions before? OK, thanks. So, umm, the 1st, I just want to 01:55:25
say thank you, Anthony. I know this was a lot of work not just to prepare the presentation, but to write all of this ordinance 01:55:31
stuff. So thank you. Umm, a lot of states right now are issuing a lot of these different state bills regarding housing. Trying to 01:55:37
just squeak along as quick as possible. 01:55:43
Some are so incredibly extreme. Umm, I'm grateful that this Utah won at least gives us enough local control so that we can still 01:55:49
have at least some kind of design review and architectural review beforehand. Umm So with that being said, there are a couple 01:55:57
questions that I have. I did e-mail Anthony before just a few clarifying questions. He did answer all of them, umm, and I was 01:56:04
satisfied with them. There's just two items that I wanted to raise, uh, for just a matter of discussion with all of us to. 01:56:12
We're all on the same page with it. Umm, the first one I'm still not totally satisfied with the moving the time period to record a 01:56:19
platform one year to two years. Umm, And that might just be another discussion with staff to fully better understand why that was 01:56:25
needed. If it's a matter of making your job easier so that things can be done more properly. Totally supported. I wanna do 01:56:31
whatever would make your job easier. I just wanna get a better understanding as to the why. Umm, the second one was, I understood 01:56:37
that it was. 01:56:43
What the state law required, we kind of have to do it, the requirement of the state regarding the landscape standards and 01:56:50
landscape improvements. Umm, before we were able to say that when, before you can get ACFO, a certificate of occupancy or before 01:56:57
we release any bonds, uh, you have to make sure your landscape is put in. You said you put trees on the plan. Where are the trees? 01:57:04
Unfortunately, now state laws like don't hold up the houses for that. Let them put it in without any trees. 01:57:11
That stinks. I hate that. 01:57:19
Receive a note on their approval. Umm, you know, landscaping has not has not been been installed. And then we provide a time frame 01:58:22
on that. And then if not a cell, then we'd start going through that process. Perfect. And now rather than that being a violation 01:58:28
of the building code, it would just be a violation of other design standards of our community. So yeah. Yeah, they did not in 01:58:34
violation of their site plan, but excellent. Mm-hmm. OK Umm. And then the other item that I just wanna do before we entertain 01:58:40
motion. 01:58:46
Is, umm, uh, there's been a couple times in the ordinance where it refers to the RDA director. I would just say spell it out as 01:58:52
the Redevelopment agency. Just, uh, that would be my only item. 01:58:58
And that that and that's why you don't need to put that. We didn't do that. 01:59:07
OK. 01:59:11
OK, Any more questions then I didn't have anything. Is that is that is it do do we have like the at least code? Yes, really have 01:59:15
it in the code, but I've noted that and would have that corrected. OK, thank you. 01:59:23
Cool. Nice to have processed. Thank you. 01:59:31
Yeah, and, and as far as the the the one to two year umm, from the staff level, I think it just provides, uh, more time and that 01:59:37
kinda helps out with the overall process. I don't know if that's like a deal killer or anything like that. If that's, you know, 01:59:44
the, the the the one to two year umm is it is that to assist and provide the time for like your their technical review and 01:59:51
forgetting like the utilities and that kind of stuff like I guess from from a process wise you guys have. 01:59:58
That concern. 02:00:05
I think the timeline. 02:00:08
Was. 02:00:14
13 is my voice. 02:00:20
Yeah. I think it, I think it was to help with the technical review process or, or the, the review process and getting that 02:00:24
recorded, uh. 02:00:28
And memory matters so that the process didn't have to be, uh, restarted. But we can certainly look at that more, uh, this is 02:00:34
really not working here. 02:00:39
Maybe before, umm, City Council, I, I, I like if you have examples of where, you know, like the one year was, was, was pushing 02:00:45
people out out of compliance with the current standards. Umm, I don't know if you guys have any examples of that or anything like 02:00:52
that. Yeah, I do. So, uh, hold the way field. They recently, uh, finally got their, their final plat recorded and it was like 51 02:01:00
weeks or something like that from their approval date that we bought it to the county. Just there were a lot of things. 02:01:07
The interaction with the other agencies involved in order to get it done. 02:01:42
Sometimes there's delays and so adding that extra buffer just to make sure it's not a waste of taxpayer dollars to go through the 02:01:46
whole process all over again that, that answers all of my questions. Well, one thing you could do and umm, if you're fine with 02:01:52
house, right, that's that's cool. But like if umm, you could have umm, them request like a six month ex extension instead of 02:01:57
having to go through a process. I mean, you have been in other cities where where we've allowed them to come to the Planning 02:02:03
Commission and make make a request. 02:02:08
Umm, so if and then they they could provide you those reasons and. 02:02:14
Thanks. 02:02:48
So, umm it would be good umm prior to some more Planning Commission discussions, I have the umm allow the public to get up and 02:02:51
then we can we can discuss any of their umm questions or concerns. OK, and public hearing we move and vote OK. 02:02:59
Who, uh, would you like to get a movement for public hearing? 02:03:09
Well I I move to open the public hearing and the 2nd. 02:03:15
One second. OK, Sir. All right, take care. All right, public, you have whoever would like to come and speak to this. You have 3 02:03:20
minutes. Please state your name and where you live in your neighborhood that needs your address. Resident, I just want to lend my 02:03:28
perspective for the 25 year general building contractor in California both on residential and commercial properties. 02:03:36
Interacted definitely with both of those. 02:03:44
Entities, if you want to call it that, in some discussion at the City Council meeting last week. 02:03:48
Talked with two or three of the council members. 02:03:54
They are not yay or nay right now on the streamlining of the process between commercial, industrial and residential as far as the 02:03:58
Google process goes. 02:04:03
I know from my personal experience the the commercial side of things is intimately, more intimately, that's not the right word, 02:04:08
significantly more involved than the residential side is. And so my suggestion would be in your approving this tonight. And I 02:04:16
think there's some wisdom the state didn't mandate that those go together and be streamlined in the same process. I think another 02:04:23
set of eyes on it in the process, whether it's before the DRC, I don't think you put it after the DRC, but let the DRC. 02:04:31
The proven body, but one more set of eyes with the City Council. 02:04:39
Just gives you that maybe a little bit more assurance if you've covered all the bases, there's nothing lingering out there that 02:04:45
somebody missed or we need to make sure we're just accounting for. So I just make that recommendation that maybe, maybe talk it 02:04:51
through, have them talk it through, do something to make sure that you know which way you want to go. But I would suggest if you 02:04:56
don't link the two together and make it a continuous process. 02:05:01
Sorry, Heavens Residence. Thank you. Umm, I just have a couple of questions. When you were talking about the landscaping, is that 02:05:17
retroactive to development that are in the process like I'm thinking? 02:05:24
Utah City or Holdaway Field? Will they not have to put their landscaping in now before they issue certificates of occupancy? 02:05:32
Yes, you're correct. It it, yeah, as soon as it's approved it it it'd be in fact with, with with anything. 02:05:41
So. 02:05:48
All that is a disappointment. Oh, oh, that's just really that's really bad. OK, going on I have I found some typographical errors. 02:05:51
I don't know if it's important. OK, but in 14.04 point 010. 02:06:01
You should change the word and to a where it says planner and engineer on a formal basis instead of fan formal, because that's 02:06:13
not. 02:06:18
Correct English and then also I also noticed on umm. 02:06:24
14.06 point 020, it has city engineer and you've been striking the word city, so I don't know if that needs to be strike again 02:06:29
too. 02:06:35
And then I have one more question. There's a lot of red lining and, uh, under the geotechnical report. 02:06:42
You know, vineyard is prone to liquefaction. You know, that's just the way the soil works here, Uh, thanks to Lake Bonneville. 02:06:50
But, umm, redlining? All about the grading and drainage plan. Why is that all struck out? 02:06:57
Umm, a Anthony can you can can can you answer that one? I, I, I know we talked about that, umm, before I I think that was captured 02:07:07
so somewhere else. 02:07:11
Is it Yeah, it is. I can't find it. I can talk to you. That's another preliminary plat umm, or pre preliminary subdivision. Umm, 02:07:16
so, so I, we, we, we kept in as a geotechnical report for a preliminary geotechnical report for the preliminary subdivision code. 02:07:24
Umm, and, and so that will capture, uh, just general hazards for the site. 02:07:32
Umm, uh, and so, so there, so that is still in there. Umm, or part of it is OK. I just, I just, I just couldn't find it, but OK. 02:07:43
And then we also do geotext with the for the building from that first at each specific site, right? Umm, So as far as the ability 02:07:50
to review those, and I know there is a minimum standard that they need to follow. 02:07:58
Could we possibly raise that standard so that these people will build better for our community in case, you know, something 02:08:06
happens, you know, we don't know when, or I mean yes, when it will happen. So we should try to build a better standard for all of 02:08:14
our communities because. 02:08:22
Things happen. Yeah. We, we can bring that question to Chris Johnson. Our, our, our billing official. Umm, I think maybe you wanna 02:08:31
take a note of that. We can, umm, still hope you have the City Council. We could have them, umm, address that, see if there was 02:08:37
anything in addition to the billing code we can require. OK, OK, Alright. Thank you. Thank you. 02:08:42
I'm sorry I didn't miss you. Uh, for the worst character, uh, just to kind of clarify that one last question, uh. 02:08:51
Any time changes in regards to build, like to the standards of building designs for making it, uh, stronger and so forth, would 02:08:58
that would be specifically to the building code and would be outside just like this update. So it would. So even if this update 02:09:05
goes, uh, goes through and, uh, if the city chooses that they would like to do something else, uh, pertaining to that last point, 02:09:13
it would be, it would have to go through a building code, uh, update. And of course, uh, Chris Johnson can see specifically about. 02:09:20
Pharmacy and so forth on that. OK, Just wanted to make sure you're clear. Thanks, man. 02:09:28
Karen Cornelius, Senior Resident Umm, so my understanding after regarding this question is that this does pertain to utensity as 02:09:36
well, this change. And, and that's fine. Yeah. For landscaping, it covers the whole city. So will landscaping now become the 02:09:43
responsibility of the homeowner or will it continue to be the developer's responsibility? Uh, can I speak to that real quick? 02:09:50
Sure. Yeah. So. 02:09:57
Ultimately, what's happening, and that's why I asked for the clarification before. It used to be, I will not give you the piece of 02:10:04
paper that says you can occupy this building unless you put in all the trees you said you're gonna put in. State law has now said, 02:10:11
well, you can't do that or it used to be you have to put in a bond that that's ultimately holding money in collateral and we're 02:10:17
not gonna give you that back unless you put in all the trees that they're gonna put in. State law has taken that away. 02:10:24
But ultimately, all that's done, it says now you can't use this hammer now we'll have to use this hammer instead. We're still 02:10:31
gonna have a hammer, only now it's gonna be done through. 02:10:36
Code enforcement rather than through the building officials. So if the trees aren't put in, code enforcement calls them up and 02:10:41
says you gotta put the trees in. And so that's ultimately what it has to do. And that will be and code enforcement is taken upon 02:10:49
whoever is the property owner at that time when the code enforcement infraction occurs. So then it could come to the homeowner. 02:10:56
But when that infraction occurs, so if they build the home and get a certificate of occupancy. 02:11:03
And the tree isn't there. They're probably calling the developer because the developer is still the property owner or the home 02:11:11
builder is still the property owner at the time the CFO is issued. OK, well code enforcement is one of my concerns because when we 02:11:18
talked about the 80 year parking and there being 5 required now, what is the enforcement on that? So there's umm, or so it 02:11:25
actually reduces it from 5:00 to 5:00. I understand that. 02:11:32
But who is enforcing the five at this point that they So what they do is they get a 80 permit. Umm, and so they, I understand all 02:11:39
that, but who is enforcing it? So, so before we give the so just let me, let me explain. So just before we give them a permit, 02:11:46
they have to demonstrate on their site that they have five part parking spaces. 02:11:52
Even the ones that you know have two car driveways have street parking in front of their house that's out of control because of 02:12:29
their Adu units. And so my question is if we're going to look at enforcement for our landscaping, I understand the enforcement is 02:12:36
taking place at the time of permitting, but then once that is permitted, what happens to that enforcement? So I, I don't and then 02:12:43
this may not be the body to answer that question, no. 02:12:50
These are really great, great, uh, questions, Karen. So what, what we do right now, umm, is we can enforce these if we can show 02:12:58
that they're, they're violating rules. Umm, now our, our code doesn't necessarily like say if you're a tenant of this Adu, you 02:13:04
have to park in that specific. So, umm, they do have to provide those on site. Umm, but if that specific St. umm, allows for on 02:13:10
street parking and that person can park on the street, we, you know, if, if, if it's a just a public road and there's no 02:13:16
restriction. 02:13:22
Like in your neighborhood where you do have a, a program in place, there's no overnight parking. That's where we could enforce 02:13:28
something like that, but you guys don't have any use. I don't think there's anything. Umm, and so that's, that's, that's just kind 02:13:34
of where, where, where we're at. We don't, we don't have like a citywide parking program that that has specific like no on street 02:13:40
parking regulations for the neighborhood. It's as E it's as the umm, the majority of the, of the residents living there apply and 02:13:46
and institute a program. 02:13:52
So basically it's just a formality then for them to show you that they have those places, but nobody's going to insist that they 02:13:59
use them. Yeah, right. Right now, we, we can only enforce like a rule that that we have and we don't, we don't say you can't park 02:14:04
on the streets unless it's been specifically designated. OK. OK. Thank you. Yeah, I understand your frustration. I, I think it's 02:14:10
shared by many, so. 02:14:16
All right, David Lorraine, President. 02:14:30
Umm, thank you very much for your work, uh. 02:14:35
Planning Commission appreciate it very much. I appreciate the, uh, you know, the questioning is much better this time than I've 02:14:39
seen in many changes as I requested. So thank you very much for your, your work and looking at it ahead of time and, and, and, uh, 02:14:46
and asking for your questions. Umm, I have a couple of concerns. Umm, first of all, umm, I, I likewise share the concern about 02:14:52
extending the recording of, of, uh, of platform to two years, uh, just on a broad basis. 02:14:59
I I really would encourage you to look at the idea of a year. 02:15:06
Plus, uh, the ability to request a four or six month extension or something like that. That was, that was, uh, you know, make it 02:15:09
workable. We don't wanna, you know, we don't wanna unduly, uh, stress people, but at the same time we also wanna avoid situations 02:15:16
that would, uh, entangle and would cause any undue legal entanglements when it comes to property problems though. 02:15:23
So I'm just thinking that might be the way to go with that. 02:15:31
Umm, have you parking? Umm, obviously we're all. 02:15:34
We were bound when they told us we couldn't have six spaces and we have 5, so we're doubly bummed now. Umm. I'm wondering, is 02:15:39
there any restriction on the size requirement for those parking spaces? 02:15:45
Could any of them be extra wide perhaps? 02:15:53
I mean, have you seen that yeah. So have you seen the square footage of the pot here? Yes, I have. I, I mean I put in two parking 02:15:56
places in life. So can't cash correct correct if I'm wrong. I believe it's uh an 8 foot wet by umm by 18 feet in length and that's 02:16:04
what currently is now. I was wondering, do they have to do that the, the state requires that or is that that's our that's in our 02:16:11
that's that's our closure That that yeah four 480 units for like in a driveway, but I know I had to build two of them yeah So, uh. 02:16:19
So the question is, could we modify that code so it's wired? 02:16:27
You then why is it that you wanna have like a zoning type type reason? Well, it seems to me that if we can investigate that, that 02:17:02
might be helpful. Something that will at least take the, you know, sort of blunt that a little bit. And, uh, so we really have we 02:17:08
honestly have the parking We said we have. 02:17:13
Uh, and the last thing I want to talk about is, umm, I'm no concerned about the, uh, the DRC is the final arbiter of, of some of 02:17:19
these plans and so forth. Umm. 02:17:25
In the past this in the City Council and you know, and all five members are have been residents and newly elected and so forth. We 02:17:32
now have it's now one resident to six staff. If I did my math right, if I looked at you, you know the PRC makeup. So because you 02:17:38
have your Planning Commission chair would be on there, the rest of staff. 02:17:45
And, and I think you, you guys are great. Tony Ross, I think the RDA for the RDA director. 02:17:52
Is the staff, isn't it the redevelopment Redevelopment Agency directly? Is that the mayor? Am I misunderstanding? No, that's the 02:17:59
chair. Oh, that's the chair. OK. 02:18:04
So yeah, so yeah. So that that's the reason. And so anyway, and I've umm and also umm. 02:18:09
The staff are pretty beholden to the mayor. You know she appointed, no. 02:18:16
OK, that's fast. That's fast. Well, you also, I mean, that's true. Uh, uh, so, uh, but no, no, the marriage hires them. It just 02:18:20
doesn't point that she hires the staff. She appoints you guys. Yeah, yeah, because that's the difference. Yeah. Thanks. So anyway, 02:18:28
but, but the long and short of it is I'd like just to I, I think I would like to keep as many residents you all in the process as 02:18:35
possible. And so if, if it may be better for the Planning Commission to be the, you know. 02:18:43
You know, the, the proving body in that situation, nothing wrong with the VRC looking at things and looking at and, and, and maybe 02:18:51
the step before that planning, the final approval ought to come back to the Planning Commission. Yeah, that's very common. 02:18:56
Anthony, do you want to, uh, provide some clarification as to the state code? 02:19:02
All right. So your question just to clarify, if you want to make you want to know if we can change it from DRC to a Planning 02:19:13
Commission, Oh, the DRC can stay on the chain, but the Planning Commission should be the final approving body. 02:19:20
OK, so yeah, we have our we, we have our other planner, obviously the one who helped happen about this, umm, state code is saying 02:19:28
the final plat for the one to umm, family units and townhomes, umm, the final plat cannot be approved by the Planning Commission 02:19:36
or City Council. Oh, Planning Commission or City Council? Yeah. And so is that preliminary plat can be approved by the Planning 02:19:43
Commission, but not by the City Council. We'll have to go. So yeah, OK, so. 02:19:50
If I may, if I can, sure. Yeah. Umm, I have been doing planning stuff with different States and there was another state I worked 02:19:57
on that is rest of us and left of us that has very, very aggressive housing laws that even took it any kind of building permit 02:20:07
away from any kind of public body. What I think is a win from here, even though final plat can't be from public bodies like this. 02:20:17
The preliminary plat can, and that's the 50% of the plan. That first 50% is when you get probably the best idea of what that 02:20:28
neighborhood or subdivision is gonna look like. That last 50% is ultimately the sausage. You know, that's your really intense 02:20:35
details that most of us are not equipped to answer. That's when you need people with engineering licenses to really dive into 02:20:42
that, to make sure it's meeting not just city codes but building. 02:20:50
Codes and fire codes and all of those items, that first 50% which is covered in the preliminary plat will be during public 02:20:57
hearings, will be in during these public settings. And that's when you're gonna be getting things like how tall is the building? 02:21:04
How many parking spaces are there? What's this gonna look like? So I would take that as a win that we can still at least retain 02:21:10
the preliminary flat approvals in these public hearings because I think that's what. 02:21:16
That first 50% is what I believe 99% of the community is really gonna care about. Oh, I'm sorry. And just to clarify that that's a 02:21:23
great point. 02:21:27
But I'm not seeing the stakeout code. But we can't have public hearings attached to any, any planning process on the planning care 02:21:31
side. So you can. OK. Thank you. Yeah. Right. So unfortunately, even that even that that piece was removed, but it can be an 02:21:37
action item in a public meeting. It can. Yeah. There we go. Yeah. Yeah. OK. Thank you. 02:21:43
Alright. So what you're saying then is it's possible to have the Planning Commission be the final approving body for the 02:21:50
preliminary plat application process and that's that's what you have here and like I see because I look at the charts, OK. 02:21:56
All right. Well, I appreciate the clarification. 02:22:03
Sorry, sorry for that. Thank you for your service. 02:22:07
OK, motion to close the public especially. 02:22:18
Do you have a second, second all in favor? All right. OK. 02:22:22
Umm, send me that At this point do do we umm, Commission have any more questions or. 02:22:30
I, I have a, a comment on one of them for the certificate of occupancy. Umm, you know, they, they've taken away a lot of our 02:22:37
enforcement capability there. And I know there's gonna be, continue to be situations where you're not gonna have landscaping put 02:22:43
in right away, but you're gonna have developers, the one that get additional permits. But it makes sense. Tie it too, I guess one, 02:22:49
make it very clear that when you do the review of the certificate of or, or, or occupancy. 02:22:56
It identifies if there's non compliance and then define any ongoing fines go to the developer on record for that permit and never 02:23:02
to the homeowner until the developer. 02:23:08
On this other one, and then we have to account for scenarios of like in the winter, sometimes you can't do final landscaping 02:23:43
because of weather or winter. And that would be a separate. Essentially, if you want another permit, you know, you agree to 02:23:48
whatever this agreement is, but it it puts it firmly on the developer Dimitrios obligations. Because I remember when we were 02:23:53
building this flagship, we never had a final burn put in. We moved in in January. So we had a lot of issues with with the ground 02:23:59
water. 02:24:04
Final grading wasn't, you know, done appropriately until they landscaped. We had water coming into the wells and and we literally 02:24:10
we had to spend 6 months to convince them that you never even put the bourbon. They thought, no, we did it and you know, it just 02:24:14
washed away that final landscaping those aspects. 02:24:19
Yeah, I think it's important to account for it and make it that they have to do it and we don't put any burden on the occupants 02:24:25
that they stole the properties. 02:24:29
How we're works for training in Utah is umm, the code enforcement always has to go to the property owner. And so Jamie is gonna 02:24:36
actually come and do a, do a training with us. Umm, he's gonna do like the open meetings law training and then umm, just have 02:24:41
general training. So I think sort of course it might be a really good one that we can dig in with them and then we, we can meet 02:24:47
with them too. Umm. 02:24:52
And see to, to your point, I, I agree. I mean, it feels like the developer is the one kind of get getting, getting away with an 02:24:58
obligation. And so it'd be great if I could go back to them. But how it's set up right now. So enforcement always has to go to the 02:25:05
property owner instead trying to kind of kinda find, umm, you know, a, a, a way that we could put that obligation on the 02:25:13
developer. But right now we're supposed to go through the property owners. So we, we'd have to kind of find, yeah, well. 02:25:20
Well, unfortunately, the state law is written with that intent. Make it as easy as possible, still have it. And so I get the 02:25:28
reason behind it because there clearly is a housing crisis and we want to be able to build homes for as many people as possible, 02:25:34
but we want to make sure we're doing it responsibly. One of the potential solutions, and this is something I would just ask our 02:25:40
city attorney to look at the legality of it is. 02:25:46
One of the ways to make sure the developers ultimately on the hook is. 02:25:53
Uh, putting liens on the property, which could enforcement usually does that, the very last resort, but you can record a notice of 02:25:58
intent to file a lien that ultimately doesn't have a whole lot of meat to it, but it scares the heebie jeebies out of anyone 02:26:05
trying to sell a property if there's any kind of flag that says there's a notice of intent to file a lien. And so I asked our city 02:26:12
attorney to check to see if that's even an option. I think that is. 02:26:20
It it could be considered fairly extreme and ultimately that's not our decision. 02:26:28
But I'd like to just explore that as a possibility. I think I could get to Chris's point as well. Like we, we do, uh, notices of 02:26:32
non compliance. Umm, and we, we've done that quite a bit. And so, umm, yeah, let's explore. Yeah. Something that's typed in the 02:26:38
title. Yeah. Because something that's tied to the title would get developers attention a bit more. So sometimes let's take what we 02:26:44
find is there's good intentions. 02:26:50
Get as many units as possible on board as soon as possible. But then they, they don't think through like these these little 02:26:58
ramifications. So umm. 02:27:01
I would say that the team that must get them occupied, but we want builders here that are gonna finish what they're building, 02:27:06
absolutely. 02:27:09
I, I like the idea if maybe that is a way we can, we can talk to Jamie on that. But if, you know, previous lots in that same 02:27:14
subdivision don't have their landscaping, can we then hold up future ones? I we, we, we can, we can check on that and see if 02:27:20
that's possible because that, that, that's the easiest or the, or like a, yeah, a notice of intent or umm, not non conformist or 02:27:26
something like that. 02:27:32
Or it triggers an immediate reassessment of value of your subdivision loss. I don't know. You lose you you. You lose 2 lots every 02:27:39
time you don't put blankets. 02:27:44
It just keeps dropping so so. 02:27:50
Good. Yeah, We, we, we heard you guys. Well, we'll make sure that's a, that's a topic that that gets addressed with the attorney. 02:27:54
We, we can find a good road map to address those issues. 02:27:58
The fact that people laughed at that and tells us we all know way too much about development. 02:28:04
OK. OK. Anything else? 02:28:09
Unless there's other discussion, I have to make a motion. 02:28:21
Uh, I think we're ready. Hang on. My questions were brought up and answered, so yeah. 02:28:24
OK, so I'll, I'll, I'll move to the forward a positive recommendation to the City Council for the ordinances presented. Uh 02:28:31
202412024220243 as presented by staff. UMM, and I'm so sorry for those taking minutes with the only amendment being to please 02:28:38
follow up with the attorney based off the items we discussed, clarifying the RDA and putting the full name of the redevelopment 02:28:46
agency, umm, and any of the other items that we discussed. 02:28:53
Meaning that we we follow up on. 02:29:01
OK. Do we have a second? Second. OK, all in favor. 02:29:04
Yes, that's the same. Hope you are best. Chris Bramwell. Bye, Kayden. I OK. I Brad and I Nathan, I thank you. 02:29:11
What looks like we vote in favor of forwarding. And that brings us to item four, our work session. Uh. 02:29:22
Reception for all right Item 4.1. Technology elements of the general plan. 02:29:32
Uh, looks like Morgan will leave a discussion with us regarding amendments to the technology element to the general plan. It looks 02:29:38
like there's some work done on the security aspect with this here. Yeah, a little bit. So as part of the general plan, So, umm, 02:29:46
we, we know that, umm, privacy and personal information and security of, of the, of that information is, is really important to 02:29:53
the public. I heard that quite a bit. Uh, if you remember, we worked with SRT Labs, Umm, they're a group that, that was. 02:30:00
Having given a license plate data and, and we're, we're seeing some of that with structured parking, Umm, and, and also if there's 02:30:38
like security cameras, do people want want, you know, uh, a file save somewhere showing, showing with their face and you know, 02:30:44
like those are, those are real concerns that that, umm, that, that people have. 02:30:49
And umm, and those concerns that the city has as well, umm, part part of like the, the technology stuff that we talked about in 02:30:57
the past is more of umm, kind of in the realm of like, how do we, umm, how do we have better water conservation? Uh, we've gone 02:31:04
through a drought, you know, umm, I think we're may technically still be in the drought. Umm, and so today's not I heard yes. I 02:31:10
just know I've been, I've been seeing a lot so. 02:31:17
I'm just, I'm loving all the avocado. Umm. 02:31:25
Framework, Umm, you nominated umm, commissioner Bramwell, umm, to assist, not airport. He's been umm, real, really great and is, 02:32:28
I'd say the, the state expert, if I, if I can say that or not. Umm, but he's, uh, he, he's been fantastic in helping us kind of 02:32:36
understand umm, TH, TH, this industry. Uh, typically not an issue that is that a city planner tackles umm, and so having his 02:32:43
expertise has been umm, invaluable. So just kind of run through these and I could just kind of read them out. Umm, in goal 2. 02:32:51
And adding by adopting secure communication channels and assuring to exchange thanks change with sensitive information called 02:33:29
established privacy guidelines and regulations as driving forward is new implemented security measures to say X star sensitive 02:33:36
data as part of a techno technological advancement, thereby fostering public trust and confidence. Strategy 5 Ensure that all 02:33:44
current and future city contracts include measures that protect sense of data and dispose of it properly. And then there's a. 02:33:51
Oh, sorry. 02:33:59
Umm strategy 6 update forms on which personal information is collected to ensure a notice of purpose and use of that information 02:34:05
and to ensure use of the information is limited to those purposes and uses. And so this will provide us kind of those general 02:34:11
guidelines. I, I would assume that if the city this, this would also kind of help the city if they were to establish a more 02:34:17
robust, umm, privacy policy. 02:34:23
Umm, that you know that, that that, that that would kind of be kind of the, the next step. Umm, but this would provide us just a 02:34:30
general plan type guidance as we do city planning. If we're looking at like smart technologies or things that we can implement to 02:34:35
to provide. 02:34:40
Using there's no way we could manage that, but as we partner with these entities, they'll have other strategies that they 02:35:46
integrate together with what we're doing to ensure that regardless of who's collecting the data, you know, if you come to 02:35:50
Vineyard, you, you should be confident that you can just, you know, experience your whatever you wanna do here and you're not 02:35:55
being surveilled. 02:35:59
So you have a drone overhead that follows every other. 02:36:05
Drones nowadays, like log on to you and they call you. Yeah, well, I don't see if they were doing that. 02:36:10
Umm. 02:36:18
Any comments, questions, additions, I, I, I just wanna say, umm, when it comes to the general plan, I think this is well written. 02:36:19
Uh, I think these strategies make sense. Umm, the goals and strategies are the overarching. Why do we do what we do? The nitty 02:36:27
gritty of how it's established that is hours and hours and hours of work modifying the municipal code and other city policies in 02:36:34
order to enact it. But when it comes to setting us in the right direction, which is what the purpose of the. 02:36:42
Plan is, I think this does a great job. 02:36:49
Yeah. I mean that was my comment. This is as I read through this and as you went through it, as we talked about it, Yeah, I love 02:36:53
the overall vision, but it it has to you know, carry through all of our current, so it says current and future city contracts. So 02:37:00
I understand the future contracts will be more sensitive to holding like looking through the initial contract or whatever it is 02:37:07
and making sure the privacy. 02:37:13
Uh, measures are taken, but I think we also need to go back and look at how we're currently using data, what's being done and, and 02:37:21
shoring up that. 02:37:26
To come in to compliance with this. So kind of our discussions too, like just the disposal of information like don't, don't hold 02:37:32
on people's private data if you don't need it. Like, you know, right. Yeah, retention policy is good. Yeah. Uh, OK. I think this 02:37:37
is on for, for workshops. You're welcome to our next steps to let you know would be to take this to City Council for a work 02:37:43
session and then come back to you for a public hearing and an easy chance of a public hearing and hopefully adoption. So we got a 02:37:49
couple months. 02:37:54
This doesn't require any formal action. No, not not that. I just wanted to get your comments. Umm. And yeah, you're welcome to on 02:38:01
strategy three, there is one change we take to maximize the sharing of data. Usually you wanna minimize. Oh, OK, you wanna use as 02:38:08
as like use it for the purpose of use, but minimize the amount of sharing of personal data you're doing so I, I, I read that. 02:38:15
Use technology to maximize transparency and how decisions are being made. That's how I read that one with with the original 02:38:23
language. OK and I think I think that makes sense yeah OK yeah. Because it's decision making processes to maximize the sharing of 02:38:30
information because I hate it when a decision is made and I'm like oh what about your meeting document This is saying there is an 02:38:38
80 backroom Yes, everything is public by adopting some pure communication channels and ensuring. 02:38:45
It's not change that you are recommending so I can know it. I I didn't recommend any exact change. Umm, it was just clarifying 02:39:23
what the intent of strategy three was, which I believe was to encourage transparency in any information or data that the decision 02:39:30
making bodies were using to make that decision. Thank you. That's not it. 02:39:37
David had his hand raised. You're welcome. 02:39:48
Thank you. 02:39:52
Real quick on strategy 5 is that also includes that we would, uh, the contractors as well as future contracts would, would, uh, 02:39:57
protect is that, is that wording strong enough to make sure that's included or, or we need to specify that in particular? Uh, 02:40:05
because this is not code, it doesn't have to be so specific. So this is a guideline. No, I understand code. 02:40:13
Well, one of the guidelines you wanna have is the contractors will be our you know our Co, you know, whatever standards we have in 02:40:21
place. Honestly, the standards won't begin this document don't just nitty gritty as you spoke out, it was a facility it would be. 02:40:27
Good to indicate, I think that we want them to abide by that and and current state code for any governance. See anybody that you 02:40:34
share personal information with, umm, they're supposed to abide by, you know, privacy and security tractual obligations. So 02:40:41
theoretically, yeah, they would have to do it. But I think this gets down to the nitty gritty of implementation of this is setting 02:40:49
that big picture of you as a goal is absolutely contractors that are like IT contractors like that's the easy one. 02:40:56
But I think this is a perfect example of democracy where we're gonna test things, they may not work and you try something else. 02:41:34
And I think state code will catch up over the next few years. But Vineyard cares enough to at least have the discussion and and 02:41:40
our our developers here see more than open to have that discussion as well. 02:41:45
Yeah, I, I, I think we're hearing what you're saying is let's make sure it is fully encompassing of everything. Umm, and you could 02:41:52
bold the word all. I, I, I think ensure all contracts. But the thing that's even the contract that I signed to get a library card. 02:42:00
I wanna make sure the stuff that's private. If you need my address, I don't want everyone to know my address. We need to make sure 02:42:07
we are protecting that sense of data between my kid getting a library card or between. 02:42:14
Builder XYZ buying a lot of land that was originally owned by the city. 02:42:22
Making sure all that is protected. 02:42:26
I guess, I guess, yeah, I guess I'm suggesting is that the wording VS sorry. It ensures that all current attaches to the contracts 02:42:29
and contractors include measures that protect sensitive data to solve it properly. OK. I mean, that's that. 02:42:37
A terrible thing to add contractor. Thank you. I can be on the staff report. 02:42:46
I will. I will say is that I spent a few years working in marketing and now I'm in IT and I. 02:42:53
As value protection of data. So moving forward that's the high priority for me as well. 02:42:59
Because I've seen what they can do with it. 02:43:07
Not my favorite. 02:43:10
Anyway, umm. 02:43:14
OK, yeah. So there's no action is needed and we'll, umm, well, yeah, we'll take a Thomas and we'll make some adjustments and we'll 02:43:15
work session next with City Council public hearing with you and then back to City Council public hearing, OK. 02:43:21
All right, Umm, that's it then. 02:43:29
That brings us to Commission Members reports and expect a discussion disclosure. 02:43:33
Anybody else? I should have something to say. What you did this month? Umm, I'll start. Mine is really brief. Umm, I just wanted 02:43:40
to say last week I met with city staff, uh, just to get more well accustomed and acclimated to what this role is, better 02:43:46
understanding of it all, and it was a good day. 02:43:53
Excellent. 02:44:01
Over here. 02:44:03
Yeah, I was also a member of great UMM and I think just moving forward for me, just getting caught up, I'm looking forward to, 02:44:05
they mentioned, uh, Jamie will come in. Will that be in a Planning Commission meeting where he'll give the training, the open 02:44:11
meetings training, which I'm looking forward to becoming more familiar with, with the roles and responsibilities and what, how I 02:44:17
can contribute on this Commission and then umm. 02:44:24
Yeah, just moving forward the the required education and. 02:44:31
And trainings that, that I need to go through and that, that we all need to do on the early basis. So yeah, uh, that's it for me. 02:44:35
And there, there are some, uh, good trainings coming up. Umm, there's the umm. 02:44:41
Bike Summit and that that's why the fun one, you can see all the bike initiatives that they have coming up and trying to look up 02:44:48
the date on that. And then the other is the Utah APA. That's a general planning one that that was a lot of fun. It'll be in Cedar 02:44:54
City and we we budgeted to to send who whoever want wants to go. Umm, we understand that tip goes like right in the week. So umm, 02:45:00
so that what is that It's May 31st or last year. OK yeah when we get the date for the bikes I'm gonna let you know. Do you wanna 02:45:06
look at you type? 02:45:12
I think that's in May, umm, about the Cedar City. It's a good time of year to go down and you know, go go to conference. I'll be a 02:45:18
really good one. If you wanna go let us know. We'll, uh, we did budget part so we can pay for travel for your hotel and your, your 02:45:25
ticket. I, I expect PTO for this year. Yeah, I can actually go yeah, that'll be fine. Yeah. 02:45:32
May, May 8th through the 10th, so that that'd be going and, uh, typically there's, uh, umm. 02:45:41
Umm, so, so they'll have like a, a conference deal at the hotel or whatnot, but you wanna just let, uh, let cash know, umm, if 02:45:47
you're, if you're interested in going and we'll, we'll get you signed up and we'll, we'll get your hotel unless you wanna stay 02:45:53
somewhere really swanky. 02:45:58
So I don't know what the budget date or whatever. 02:46:06
It's really nice. It's under the, uh, the overpass. 02:46:10
You're gonna you're gonna want it, but Cedar City bring them out bike obviously. So after the conference is always fun day. I was 02:46:15
just do whatever the fun stuff is around town. Cool. Umm, thank you. 02:46:19
Awesome. 02:46:25
Anything else for good, so good. All right. And in that case, I will say that meeting is adjourned. We will see you in two weeks. 02:46:28
That was much shorter than the last. 02:46:42
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Yeah, cool. We'll do that. We'll start with that and then we will open up our session. 00:00:00
All right, I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation 00:00:10
under God, indivisible, with liberty and justice for all. 00:00:17
Awesome. Thank you. 00:00:25
OK umm that brings us to item 2, which is our open session for our public to come and comment with the. 00:00:29
Uh, if you could limit yourself to three minutes and make sure it's not on anything that is on our agenda for the evening. 00:00:39
Yeah. 00:00:48
Yeah, I just wanted to introduce our, our two new planning commissioners, uh, for public, uh, Nathaniel, umm. 00:00:51
And we have cadence. 00:01:04
Roden yeah, I like it. So 22 new planning commissioners and I don't know if you guys just wanna say something quick about 00:01:07
yourself, kinda made a little bit back backgrounds to the public and get to get to know you a little bit but. 00:01:12
Sure. Hi everyone My name is Nathan live here in vineyards and I'm very excited to be a part of the Planning Commission. I have a 00:01:20
background of over 10 years in uh, urban planning, uh, serving in several different cities as a staff member, umm, in various 00:01:27
communities across the country. Umm, and grateful now to DPRI now work in the private sector. And so I'm excited to continue doing 00:01:34
all of my urban planning stuff here serving the community that I. 00:01:41
So that it should be certain. 00:01:49
Cool. Umm put me on the spot, Morgan. I wasn't expecting this, but I'm excited to be here as well. I'm, Kayden wrote. And I've 00:01:53
lived here in Vineyard for three, just over three years. Uh, I've been involved with the city since I moved in. I was chair of the 00:02:00
bike Commission and had been involved in different capacities with the central parks plan and other, the active transportation 00:02:07
plan as well as the master transportation plan. So. 00:02:14
I love I don't have any formal degrees in urban planning, but I spend my free time reading books and watching YouTube videos about 00:02:22
urban planning and, uh, land use. So I'm excited to, to be here. So thank you. Thanks so much and welcome. 00:02:29
So sorry, you can go back to public comment. So you're good. I'm glad. 00:02:40
Because it's tough to get to know those commission's a little bit better. OK, so umm, especially open session public has any 00:02:44
comments? We would love to have a. 00:02:49
OK. And then say your name, neighborhood? 00:02:58
And diarrhea hasn't. 00:03:02
Happy new Year. Happy new Year. 00:03:05
This is the new year and umm, new opportunities and it looks like as I was reading through the new plan that's coming through, 00:03:08
looks like you'll have more authority with new heads, with heads of de department. And as you move forward, I hope that umm, you 00:03:15
will consider the needs of vineyards along with the wants of the developers that come in, that you can come to a good consensus 00:03:23
that will benefit all of us. Thank you. 00:03:30
Hysteria. 00:03:39
Nicola I mean, yes, you're here. 00:03:42
Sorry for go. OK, so move on to UMM 3, which is business item. Umm, we'll go to. 00:03:47
Let's see, we need to open up a public hearing. Yeah, for item 3.1. 00:03:56
Yeah, you, you can open it now, umm, but then allow umm, that that way someone asks a question, but I, I would let Anthony kinda 00:04:02
go through his presentation and umm, and then probably formally take public comment after that. OK, we'll plan on that. My 00:04:09
suggestion. Cool. Yeah, if we can have every prevent and then we will open up after that for public comment. And I'll just do a 00:04:15
really quick intro to everyone knows Anthony Fletcher, our planner, umm, him and uh, Rachel, umm. 00:04:22
Our UMM planner who is remote out of Las Vegas. 00:04:30
Diligently over the last several months, umm, the state code SB has sent a bill 174 has a lot of requirements for subdivision. 00:04:34
Umm, you'll see that basically every year, umm, the, the, the state has mandates that we, uh, essentially trunc, truncate the 00:04:41
process as much as possible to help deliver as as many houses as, as you possibly can. There's still that huge, umm, housing. This 00:04:49
past year we're 30 to 40,000 UI units, uh, unit de deficit of where, uh, of where? 00:04:56
74 plus there are some staff suggestions and he'll take you through those as well. Our thought was as we're making these 00:05:34
amendments, there are other changes we have that that we'd like to see each those, uh, those ordinances as well. And so, umm, 00:05:39
without any further ado, actually take it away. 00:05:45
Thank you very much, Morgan. Hi, my name is Anthony Morgan and I will be taking you through the subdivision ordinance amendments. 00:05:52
So as Morgan already shared with you, we UMM, are doing this as a directive to be in line with what the state requires for us. And 00:06:02
also UMM staff has umm, taken the opportunity to claim, do a general cleanup of the uh, code that we have here in the city. So 00:06:11
this Senate Bill 174, UMM, has to be approved and passed. I mean approved and effective by February 1st of 2024. 00:06:21
And this only applies to, uh, one family, two family and townhome subdivisions. Umm, that is a requirement from the state. But as 00:06:31
part of the code clean up, we're hoping or making a recommendation of staff to have this process the same across board for all 00:06:38
applications. This will make it more, umm, seamless for us during applications and, uh, processes that we have to go through as 00:06:45
staff. So, umm, this bill. 00:06:53
UMM pretty much talks about the UMM processes, changes and process with the preliminary subdivision, final subdivision and Adu 00:07:02
parking requirements as well as landscaping bonds. 00:07:08
I know you may all be aware of umm how these are already know this, but this is just a fresh of course, for lack of a better word. 00:07:18
So on the left is umm a preliminary plat and on the right I have a final plat. So the left side you you can tell that that 00:07:25
preliminary plat only shows the various parcels, the street network and pretty much giving you a general idea of what could happen 00:07:32
in that large. 00:07:39
Land and the final is a piece off that preliminary that has a lot more detail. So it shows more, uh, more details such as, uh, set 00:07:46
back, umm, more information about specific lots and, uh, Rd. names and many more. And, uh, $5 to anyone who can guess that flat 00:07:56
one of the last year you remember this probably kept pay up for, uh, for nice and nice. I think we only met on like 20 times. 00:08:06
So all this is from hold on, hold the way fails. Yeah, alright. 00:08:18
So, umm, as you know, in the development process, after you've gone through the preliminary in the final, then move on to the 00:08:22
site, uh, site plans, which is more site specific and more detailed goes all the way to elevations and giving you material 00:08:29
certifications and more. So in this presentation, I'll be using subdivision and plat intertangibly. So just in case you don't get 00:08:36
confused. So for the, for the preliminary. 00:08:42
Subdivision code amendments. We divided it into what? Umm. 00:08:50
The code requires and what staff is recommending, so the the SB174 requires that. 00:08:54
All preliminary subdivisions or plan applications, uh do not have a pre application meeting as a full requirement. It's not 00:09:04
optional. So an applicant can decide to request for that. The approval body as well has changed from uh City Council to Planning 00:09:12
Commission and umm, also the state requirement. 00:09:20
The state requires that we have to limit, uh, several plans complete at 50%. We don't need a full complete, uh, plan for several 00:09:30
plans for the preliminary level. Staff recommendations will be the engineering review cost. Umm, has, has been taken out or will 00:09:38
be taken out, uh, to kind of replace with the fee schedule. Umm, we had that because prior to having a full time, uh, engineer on 00:09:45
staff, we had to contract. 00:09:52
So we have to put this piece in the code to make room for payment, uh, of the review engineering reviews. Hard copies are no 00:10:00
longer required. Uh, applications are gonna be online. Umm. 00:10:06
Parcel addressing has to be by the city engineer. 00:10:14
And the preliminary utility plan and, uh, landscape plans, uh, to be provided on the same sheet overlaid, so we can tell what is 00:10:18
where. Then instead of that, in the past, we've had, umm, a, a lot of issues where the applicant will have their civil engineers 00:10:26
do a design, umm, and then the landscape architect will do a design, but they'll talk to each other. And so when they actually put 00:10:33
in the, the infrastructure, you know, trees get taken out and all the landscaping has changed. 00:10:41
So it's got some pretty extreme cases, but I just thought it's one of those things where now we just wanna see it on one plan. 00:10:48
Those, those two need to communicate. So anyway, hopefully this helps to that end. Thanks, Morgan. So, uh, we have also 00:10:56
recommended that, umm, we, I mean, we include maintenance responsibilities for HOA to have a clear cut what the public works would 00:11:03
be in charge of and what your HOA would be in charge of when it comes to things like snow plowing and. 00:11:11
That, umm, the title report components have also been added. In the past, we've had applicants confused title reports with, umm, 00:11:19
title insurance because they look alike. But, uh, there are certain things that we look out for that we want to make it easier for 00:11:25
applicants to identify and submit. With the final subdivision code amendment, we have the approval body being, uh, changed from 00:11:32
City Council to. 00:11:38
The Development review committee, DRC. 00:11:45
Umm we would not also allow concurrent applications, UMM and site plan. I mean concept plans are now optional, but we do recommend 00:11:50
that staff to We strongly recommend our staff to include that in your application and application review should also take place 00:11:58
within 20 business days. As staff, we have also recommended that UMM after our final plan has been approved. 00:12:07
Uh, we allow for two years. It used to be one year before it would be required to be re recorded. 00:12:16
But we're, umm, requesting that that is changed to two years. 00:12:21
So, umm, on the approval body for the final subdivision, uh, we have decided to to go based on the code, go with a more technical 00:12:28
approval body as a land use authority. That's why it's the DRC. Now the DRC, if this is approved, will be would the meetings will 00:12:36
become more public, will be public and would have posted a posted agendas and minutes. 00:12:45
And would have voted members be. 00:12:54
The chair of the Planning Commission, the city manager, the redevelopment, the RDA director, UMM, the the heads of departments for 00:12:57
building engineering, community development and parks and recs. 00:13:04
So these are technologies deliver. So right now, how DRC is worked out, it's a, uh, it's more of like an advisory body and it also 00:13:14
provides assistance to applicants S criminal to that. We'll provide comments and they'll come to VRC. DRC members will umm, will 00:13:21
help answer questions. We'll explain comments. Umm, and so a lot of like a member of the fire department there as well. And so 00:13:29
it's right now it's, it's, it's more of a kind of an informal value that just helps with the applicants. 00:13:36
Through that, that process and then addressed comments and to understand kind of the objectives of the code. Umm, what we would do 00:13:43
though, is when we get a final plat, that's when we, we would sit up here for that medium. It would be a, a formal decision. Umm, 00:13:49
but if there's not a final flat, it'll still be like just an informal body where we just can't be with applicants. But in, in the 00:13:55
event that we have a final plan, that's where it'd be a formal not meeting. 00:14:01
So that final class, is there a requirement they recorded before they sell any loss in a private area or to make sure you're 00:14:08
selling lost before you have money? Yeah. 00:14:14
Here, you know, they don't report it and I have a problem that went to the support uh, because it wasn't recorded, but it was sold 00:14:51
and it was legal and then it was never recorded. You run into issues. Umm, so if we say that it's always but they've already pre 00:14:58
sold a lot in there or somebody thinks that they have that fit right and they spoke lost, but it's not yeah, ma'am. Maybe the pre 00:15:05
sale is more just putting them in a line to do the official sale where they'll they'll obtain title. 00:15:12
Umm, yeah. So a, a real estate sale can't be finalized and recorded unless it's tied to an APN. And usually if that's well, it's 00:15:20
not usually at the recording of the plat is when the Apns are assigned and the test or partial number is assigned. And so any sale 00:15:28
that happens prior to the necessary parcel number being assigned to this new subdivided lot or this plat that's getting umm. 00:15:37
All recorded, any cell that happens there is void because it's not technically tied to any legal property. And so, umm, I kind of 00:15:46