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Transcript
| OK. | 00:00:08 | |
| Left. | 00:00:09 | |
| OK. We're rolling. All right. Thank you so much for staying with us. | 00:00:16 | |
| It is still December. | 00:00:30 | |
| And. | 00:00:32 | |
| 11:00, and we're going to go ahead and get the Vineyard City Council session started. | 00:00:34 | |
| We'll go ahead and move into our consent agenda. | 00:00:41 | |
| I just need a motion. | 00:00:44 | |
| Mayor, I move to be approved. Concise as noted 2.12. | 00:00:46 | |
| All right, I First buy ties. Second. Second. By Christie. All in favor, Aye. Any opposed? | 00:00:50 | |
| All right, we have an appointment for Planning Commission, Nathan Steele. | 00:00:57 | |
| Everybody had a chance to meet him. He's really excited about the position. This will be for a actual seat on the Planning | 00:01:03 | |
| Commission. He couldn't be with us tonight, but he's really excited to start. So I was just like a motion to approve that | 00:01:08 | |
| appointment. | 00:01:12 | |
| Second. All right. First by Christie. Second by Tice. All in favor, Aye. Excellent. | 00:01:18 | |
| We'll go ahead and move to our discussion items. Our first item, 4.1, we will be moving. So I need a motion to move the canvas. | 00:01:25 | |
| Oh, go ahead. Sorry Pam, I remember you wanted to. | 00:01:30 | |
| It's been too many hours since you told me. | 00:01:38 | |
| Yeah, so. | 00:01:41 | |
| Hot minute, right? OK, just fill, fill everybody in. It's just what happened today. There was a Thai vote in one of the | 00:01:44 | |
| elimination rounds for the election. | 00:01:49 | |
| For the first seat in the election, and due to there being a tie vote in one of the county rounds for the first council seat, the | 00:01:54 | |
| following code comes into effect. | 00:01:59 | |
| State code 2846036 States have reached ballot counting phase after the. | 00:02:04 | |
| I do the right three things. After the first phase, if two or more candidates Ty is having received the fewest valid rankings | 00:02:11 | |
| counted at that point in the ballot count, the election officer shall eliminate one of those candidates from consideration by lot. | 00:02:18 | |
| This was done earlier today with Utah County President. | 00:02:25 | |
| And with that happening, because the the votes are so close together, it also triggers. | 00:02:30 | |
| A recount of the election. | 00:02:37 | |
| So, and I won't read the whole code, there's more code 28628 four six O 310 states. How that's to work? | 00:02:39 | |
| And so I am requesting. | 00:02:49 | |
| The city, well myself and the county is requesting that. | 00:02:51 | |
| You guys make a motion to extend. | 00:02:57 | |
| The 2020 General municipal election canvas to the December 13th, 2023 City Council meeting. All right, thank you so much, Brown. I | 00:03:00 | |
| just need a motion. | 00:03:05 | |
| So. | 00:03:11 | |
| First by Marty, second by ties, Do I need to do a roll call? | 00:03:12 | |
| All in favor. | 00:03:17 | |
| Nobody's opposed. | 00:03:20 | |
| All right. We'll go ahead and go to 4.2, discussion and action, zoning, text, amendment, medical and commercial uses. I do not | 00:03:21 | |
| think we need a recap. Does anybody? | 00:03:26 | |
| Preview kind of what? | 00:03:32 | |
| Commission came up with. | 00:03:35 | |
| Maybe we'll go through that. It was a conditional use on the airport and Verity port. That's what it was and that is all. Does | 00:03:37 | |
| anybody have any questions about that? Would you like to make it permanent, permitted or would you like to keep it conditional? | 00:03:43 | |
| I just need a motion. You could also do a carve out for hospitals to have those be a permitted use. That's typically an ancillary | 00:03:51 | |
| use to a hospital that they have so many regulations anyway and you can make the others a conditional use and that would catch if | 00:03:57 | |
| there's a private company that wants to put one on top of a building, you know that that that might be more of a conditional use. | 00:04:04 | |
| I really like that. So restate that OK. | 00:04:10 | |
| I permanently use for. | 00:04:19 | |
| Teleport and yeah and verticals on medical facilities and conditional use in all instances. | 00:04:21 | |
| OK. Does everybody agree to that? | 00:04:29 | |
| This is for the downtown and all areas. | 00:04:32 | |
| That's excellent. | 00:04:35 | |
| There's going to be a lot of FAA regulations since we don't have time to discuss it. Conditional use is just going to put some | 00:04:39 | |
| stipulations that probably just put the FAA regulations, everybody in agreement with that. All right, I need a motion, OK, I'm | 00:04:44 | |
| going to adopt ORRIS 2023-3 medical and commercial zoning uses. | 00:04:50 | |
| With the. | 00:04:56 | |
| Stated parameters. | 00:04:58 | |
| With the state of the amendment. Thank you, Christy. Can I get a second, second, any discussion? | 00:05:02 | |
| OK, this is probably A roll call. | 00:05:07 | |
| Amber, hi. Yay. Marty, Christine. OK, that carried. Thank you. Discussion and action Homesteads Pod one live work development | 00:05:11 | |
| agreement resolution 202350. We'll go over them there were. | 00:05:18 | |
| A few that came into. | 00:05:24 | |
| Uh, changes from. | 00:05:27 | |
| Planning Commission. | 00:05:29 | |
| That's OK. I have them. I have them here. All right. Do you want to go ahead and read them? Yeah. There were two proposed | 00:05:33 | |
| amendments to the Homestead Development Agreement by the Planning Commission. The 1st is in Section 2 to add a sentence that says | 00:05:39 | |
| site plans for the project shall be informed. | 00:05:44 | |
| By analysis performed by a qualified transportation engineer. | 00:05:51 | |
| Of the parking locations, orientation, and site circulation relative to pedestrian and bicycle movement on adjacent St. sidewalks | 00:05:55 | |
| and trails. | 00:05:59 | |
| And the other amendment was in section. | 00:06:03 | |
| To add a restriction to the live work units that businesses within the live work unit shall have no more than two non resident | 00:06:07 | |
| employees working at the business concurrently. All right, I did have a question about that and the first one was for the | 00:06:13 | |
| visibility standards, the site circulation and the orientation of the parking, is that right? Yes. OK. The second one about the | 00:06:19 | |
| two employees, my question is? | 00:06:24 | |
| I understand the idea that they do not want to have additional cars, but say they have the need for the operation to have three | 00:06:31 | |
| employees that are off site and the person bikes there and so it's not an impediment to the driving. Is there any way that we can | 00:06:38 | |
| not create issues for businesses that are trying to live and work in the same area? We will change working with parking. | 00:06:45 | |
| As approved by by like the HOA. Because if they're they're going to be managing the parking outside. If they notice that there's | 00:06:52 | |
| not a parking issue, then you know what, Why not allow them to get approval instead of making them come to the city? I just. | 00:06:59 | |
| Like a bit much just to add an employee, but. | 00:07:06 | |
| That that should be something because my team is going to be on site. | 00:07:09 | |
| OK. Does everybody feel comfortable with that? Any pushback on that? No. OK, partially on the middle of the road, OK. Were there | 00:07:14 | |
| any other provisions or changes to the parking? There was a lot of discussion about it that came forward. | 00:07:21 | |
| No, that was. | 00:07:29 | |
| OK. Any questions on the parking? | 00:07:31 | |
| Will you repeat the provisions again? I'm so sorry. That's OK. It's really late. Go ahead. | 00:07:34 | |
| The first is in Section 2 that relates to the parking. We add a sentence that says. | 00:07:40 | |
| Site plans for the project shall be informed by analysis performed by a qualified transportation engineer of the parking | 00:07:45 | |
| locations, orientation and site circulation. | 00:07:51 | |
| Relative to the pedestrian bicycle movement on adjacent St. sidewalks and trails. | 00:07:56 | |
| In plain English, would I take that to mean as before they get the site plan approved, they have to have? | 00:08:02 | |
| Transportation Engineer review it. | 00:08:08 | |
| And make sure the locate the types of vehicles in the orientation the vehicles is safe for pedestrians, bicyclists and the like. | 00:08:11 | |
| And we felt like that not only took care of the safety issue but also the parking issue and then we qualify the parking issue with | 00:08:17 | |
| the employment thing that we just finished. And then the second one is Section 8 and we add a restriction on the live work units. | 00:08:24 | |
| That business with businesses within the Live Work Unit shall have no more than two non resident employees. | 00:08:31 | |
| Parking at the business concurrently unless otherwise authorized by the HOA. | 00:08:38 | |
| Does that work? Yeah. Does that just make the standards too? And it's all good evidence, you know. All right. Any other questions | 00:08:43 | |
| or further discussion? Or can I get a motion? | 00:08:47 | |
| OK, I need a motion. | 00:08:55 | |
| 2023 Dash 50 Homestead Part One Living Work Development Agreement as amended. | 00:08:58 | |
| Again, first by ties, second by Chrissy. Any discussion. All right, tight. | 00:09:05 | |
| Yay, Marty. Christy. | 00:09:11 | |
| Yeah, All right. Looks like we're moving right into 4.4 discussed an action E Geneva Lander nation and development agreement. Now | 00:09:14 | |
| we have to divide these two. Would we like to do that in the beginning, I think the proposal from the developer was to. | 00:09:20 | |
| Move this to the next agenda and then you can approve the two agreements seeing what's in. | 00:09:27 | |
| OK, let's go ahead and move it to the next agenda. | 00:09:32 | |
| Great, I just need a motion. | 00:09:36 | |
| I moved to move. | 00:09:40 | |
| No, I'm not ready. I moved. | 00:09:45 | |
| 202351 to the next meeting and that is 4 point. | 00:09:51 | |
| Right. OK. To the next meeting. Great. Can I get a second all in favor? | 00:09:56 | |
| Aye, all right. Give us some. No, I need a motion to adjourn and a second second. | 00:10:01 | |
| Like if I, Marty, all in favor, OK, give us a minute and we'll change our minutes to our meeting to the RDA. | 00:10:06 | |
| All right, Today is November 8th. It's Wednesday, 2023. The time is 6:00 PM, and I'm going to call our City Council meeting into | 00:10:37 | |
| session. We're going to start out with having an invocation and the Pledge of Allegiance from our council members to point us. | 00:10:46 | |
| And then we'll go from there. | 00:10:54 | |
| He's going to say something. | 00:11:01 | |
| Roger Cain, Heavenly Father, we are so very grateful for this wonderful evening we have. | 00:11:03 | |
| To be here together to. | 00:11:08 | |
| For the city to help us come to good decisions that will help our city flourish and grow. | 00:11:10 | |
| Please bless us to be in tune to thy spirit to. | 00:11:16 | |
| Know what is best and what is needed and. | 00:11:20 | |
| Please bless those in our city who are in need of help help. | 00:11:23 | |
| Know who to turn to and help us be aware of them. Help us serve one another and be kind to those around us. We are so very | 00:11:27 | |
| grateful for all the wonderful people who care so much about our community. Please bless them and. | 00:11:33 | |
| Help one another work well together. | 00:11:41 | |
| And we say these things in the name of Jesus Christ. Amen. | 00:11:43 | |
| All right. | 00:11:47 | |
| I pledge allegiance to the flag. | 00:11:49 | |
| And then I'm going to turn just a minute over to Ty Spike to talk about veteran's day. | 00:12:03 | |
| 11 Today and 11th month, Lynn Tower. It was Armistice Day. | 00:12:11 | |
| In 1954, the United States decided to change from the European emphasis of that. | 00:12:16 | |
| Holiday which is observed today in all of. | 00:12:23 | |
| With a 2 minute. | 00:12:27 | |
| They changed it to veterans, states honor all those that have served and of course we have Memorial Day to honor those who | 00:12:31 | |
| sacrificed their lives. | 00:12:35 | |
| So because of an act of Congress making three day weekends, which we all love. | 00:12:40 | |
| They changed veteran's day to either the Friday or. | 00:12:46 | |
| If it falls on Saturday, so this year the 11th falls on Saturday. | 00:12:50 | |
| So veteran's day is observed on. | 00:12:54 | |
| I wore my war vest because I'm a. | 00:12:59 | |
| And I'm proud of those who I ser. | 00:13:02 | |
| So on Friday I will call my sons who. | 00:13:05 | |
| I will call my son-in-law. | 00:13:09 | |
| I will call my father and father-in-law, but they apart they. | 00:13:12 | |
| So I would urge you to honor your veterans and your families. | 00:13:17 | |
| For their service. | 00:13:22 | |
| Be at war time, peacetime, or whatever they did, it didn't. | 00:13:24 | |
| Thanks Sir. | 00:13:28 | |
| Just a note in Utah. | 00:13:30 | |
| Sadly, Utah County has the lowest number of veterans in the whole state. | 00:13:33 | |
| We have 3% of our populations are. | 00:13:38 | |
| And that's principally due, not because of the lackluster life. | 00:13:42 | |
| Because of most of them are. | 00:13:45 | |
| Have not had the opportunity to serve. | 00:13:47 | |
| So we're 28th in the state for the number of veterans. | 00:13:51 | |
| I've attended the last three months to contact the veterans. | 00:13:55 | |
| City It's in hard slog to find veterans amongst all of our young folks. | 00:13:59 | |
| But they're there, and I found a. | 00:14:06 | |
| It's also another holiday that we should know. You would notice specifically if you have a member of the family that was in this. | 00:14:12 | |
| The 10th of November is the Marine Corps. | 00:14:21 | |
| 248 years they've been in existence. | 00:14:25 | |
| And they have a big party. | 00:14:29 | |
| On the 10th every year. | 00:14:30 | |
| So if you have somebody in your family who is in the Marine Corps, you should wish him a happy birthday. | 00:14:33 | |
| They don't understand exactly what you're doing. | 00:14:39 | |
| Now, this quote that I'll give you is attributed to either Churchill or. | 00:14:43 | |
| One of our famous writers, Mr. Warwell, in the movie creators. | 00:14:48 | |
| And it's true. | 00:14:52 | |
| Quote People sleep peacefully. | 00:14:55 | |
| In their beds this night. | 00:14:58 | |
| Only because we have men and I would add, women. | 00:14:59 | |
| Who stand ready to do violence to those who would do us harm. | 00:15:03 | |
| That's true. | 00:15:09 | |
| This morning while you were sleeping. | 00:15:11 | |
| 36 Air. | 00:15:13 | |
| Bombed the. | 00:15:15 | |
| Members of the Radical Muslim. | 00:15:17 | |
| In Syria. | 00:15:21 | |
| Who have attacked our troops in Syria 27 times in the last four days. | 00:15:22 | |
| We have men and women at heart. | 00:15:28 | |
| Throughout the world. | 00:15:31 | |
| We have 25, excuse me, 25,000 servicemen station. | 00:15:33 | |
| In Korea. | 00:15:38 | |
| Regarding the DM. | 00:15:40 | |
| We have 2000 in Abu Dhabi. | 00:15:43 | |
| You don't know where that is. | 00:15:46 | |
| We have them all over the place. | 00:15:49 | |
| And I stand in harm's way. | 00:15:52 | |
| So think of. | 00:15:57 | |
| As we approach this day to Mark. | 00:16:00 | |
| How they are preserving your freedom. | 00:16:03 | |
| So apply. | 00:16:07 | |
| All those. | 00:16:10 | |
| Let them know their. | 00:16:12 | |
| Well, and why don't we stand and take a minute of silence for for our veterans? | 00:16:14 | |
| All right. Thank you so much for those words and sharing that we'll move on to our public comments. This is the time to address | 00:17:26 | |
| the council for things that are not currently on the agenda. If you have something that you would like to say, please come to the | 00:17:32 | |
| microphone, state your name where you're from and we will address those things with you. | 00:17:38 | |
| Good evening. | 00:17:54 | |
| Daria Evans, Vineyard resident. | 00:17:56 | |
| I just like to comment on a few things. I really enjoyed the Blizzard race. My friend Carla and I were cheering on the run. | 00:18:06 | |
| As I came by the Freedom Prep Academy last Saturday morning, that was looked like a lot of fun. | 00:18:15 | |
| So it was good to see a bunch of runners out there, and I know there were some here in the audience that they were out there | 00:18:21 | |
| running too. | 00:18:24 | |
| I saw the vineyard Live Today. | 00:18:30 | |
| The Bella's market looks really promising. | 00:18:34 | |
| And I think that it will be a good thing. I have a question about the connector. I know it's going to be finished on December | 00:18:37 | |
| 15th, but I'm wondering if they're going to put up sound walls. | 00:18:42 | |
| Before the 15th for those residents that live along that. | 00:18:48 | |
| To protect them from all the traffic noise that will be. | 00:18:53 | |
| We've been working with DLT on the project, so apparently the way that the project is being built is the way it is they did. The | 00:18:59 | |
| DLT has done sound studies. | 00:19:05 | |
| Along the what the projected path would be and they made a determination that Soundwells would not be required. However, that does | 00:19:11 | |
| not mean that they would not readdress that this situation if it becomes an issue during the during the further process with that | 00:19:18 | |
| as it further builds out, you might come to that yeah dealt with. I want to speak specifically for them but I'm sure that they'll | 00:19:25 | |
| be open to the possibility of redoing the study but before they before they. | 00:19:32 | |
| Started the construction during the. | 00:19:39 | |
| They call it environmental impact analysis, meaning that it's more than just a birds and bees, but. | 00:19:42 | |
| The sound as well, I apologize in terms of that. So yes, ma'am. So OK, thank you. Thank you. | 00:19:49 | |
| Last week I expressed my concerns at Planning Commission about possibly repurposing this site for a fire station. It's nice that | 00:19:57 | |
| Orem Fire Department happens to be here tonight. I do have a vested interest in this because we have two grandchildren that live | 00:20:03 | |
| in the Cottonwood neighborhood. | 00:20:09 | |
| And I am concerned further safety. We have a kindergartner who goes and catches the bus right there on the corner. | 00:20:16 | |
| And eventually the younger one will be attending school also and. | 00:20:24 | |
| If this is repurposed into a fire station, I'm concerned when a call comes and it happens to be at the same time either buses. | 00:20:29 | |
| Picking up or dropping off. | 00:20:39 | |
| That it could have some serious consequences. | 00:20:41 | |
| And I could see could be very scary for children and for parents. | 00:20:45 | |
| If sirens are blaring and engines are trying to come out. | 00:20:49 | |
| It could be chaos and so I'm really very concerned about that. | 00:20:53 | |
| And. | 00:20:58 | |
| I have a question. | 00:21:02 | |
| About smart cities by. | 00:21:04 | |
| SRT Labs. They give a presentation last October 22. | 00:21:09 | |
| And in may they. | 00:21:14 | |
| Worked with Rev Rd. to create 2 videos showcasing our relationship with Vineyard Utah and their exciting projects in progress | 00:21:18 | |
| here. | 00:21:22 | |
| So I'd like to know what those exciting projects are. They have two videos. | 00:21:27 | |
| But I'm unable to access them. It says they're private videos and I'd like to know what. | 00:21:31 | |
| It says city leaders from Vineyard are taking a deliberate approach to rolling out Tech Forward Smart Solutions. They reveal some | 00:21:39 | |
| of the challenges and successes they have experienced on their journey as a smart city. | 00:21:45 | |
| And how SRT labs have supported them along the way. | 00:21:52 | |
| So I'm hoping that you'll be able to elaborate on SRT about these projects are going forward and when they will be implemented. | 00:21:55 | |
| And also I would like to know if I can ask some questions about council consent item 6.2. | 00:22:05 | |
| The Fleet Service Vehicle Leasing agreement. | 00:22:17 | |
| That's fine. OK, What is it? Did you want me to do that? OK, I. | 00:22:22 | |
| I'm concerned about why are we getting kind of a higher interim on these vehicles. I happen to look up Ford and GMC. | 00:22:29 | |
| And they want to lease A2023F-150. | 00:22:38 | |
| The lower trim begins at 33835. Now these are. I know these are buying prices. | 00:22:43 | |
| I could not find the least price because you have to submit information and for the F-150 Lariat which is a trim level that they | 00:22:48 | |
| would like, it starts at 57480. | 00:22:54 | |
| The 2023 explorer, the base trim starts at 36760 and the explorer St. which they desire. | 00:23:00 | |
| Is 50,000 and five dollars. | 00:23:10 | |
| And the GMC Acadia. | 00:23:13 | |
| They want the SLA trim. Excuse me? It begins at 36, eight. | 00:23:15 | |
| And then they want F-350. | 00:23:23 | |
| Lariat the excel the bass trim is $45,015.00. | 00:23:27 | |
| And the F-350 Lariat. | 00:23:33 | |
| Is 62,400. | 00:23:35 | |
| I'm thinking that's quite a bit of difference. I don't know what the leasing options are, but I'm sure what those difference in | 00:23:40 | |
| trim levels. The leasing payments would be quite expensive. | 00:23:45 | |
| Exorbitant. Also, this is our taxpayer money. | 00:23:50 | |
| And I think it's excessive for what is needed. These are work vehicles. | 00:23:55 | |
| They only have a 12,000 mile lease per year, so they can't be running around for personal use. | 00:24:01 | |
| And I really don't see why we have to have these high trim levels. The next level up is the King Ranch. | 00:24:09 | |
| From the 1:50. | 00:24:17 | |
| I think that's just. | 00:24:20 | |
| Attend that for our small community to be spending this kind of money on vehicles. | 00:24:22 | |
| I'm happy to answer that question. | 00:24:28 | |
| We've been studying out leasing versus owning vehicles and the overall costs. | 00:24:31 | |
| A huge part of our budget is maintenance on older vehicles and so as vehicles get older they cost more to maintain. | 00:24:36 | |
| This company, we actually have a special government contract through them. So we get the vehicles for a lot cheaper than MSRP. | 00:24:42 | |
| We'll use them for three years and then we'll resell them. And so actually when you do the analysis on each of the vehicles, if | 00:24:48 | |
| you get the the trims that are easy to resell, you actually find yourself saving a lot more money over time, OK. So these twenty | 00:24:55 | |
| 20s that you have now, are you going to? | 00:25:01 | |
| Sell them back to the company? Or are you going to let them go for public sale? It depends on each vehicle, but it seems got the | 00:25:09 | |
| list of all the vehicles that will sell back and at least most of our fleet and only own a few of our vehicles. | 00:25:15 | |
| OK and. | 00:25:22 | |
| Are you going over your mileage limits per? | 00:25:25 | |
| We're keeping track of our mileage limits per year. We. | 00:25:29 | |
| I don't know what you mean by like reviewing them. It says 12,000 mile per year lease. | 00:25:33 | |
| Oh yeah, no, we will be well under that, OK? And they're not being used at all for any personal use. | 00:25:39 | |
| There'll be a few for for travels on. Some of our on call employees will have them just so they can respond to the calls, but now | 00:25:45 | |
| there won't be any personal use for them. | 00:25:50 | |
| Well. | 00:25:56 | |
| I just. | 00:25:59 | |
| A lot of money you could have done a tremble over, but OK. | 00:26:01 | |
| And that's my comments. I appreciate answers to those questions about this. Yeah, just I think that after this you could probably | 00:26:04 | |
| touch base with Ezra again and he can talk about how SRT Labs never had anything approved, but he'll give you more information | 00:26:11 | |
| about that outside of this discussion. So thank you. OK. | 00:26:17 | |
| Any other comments from the public? | 00:26:24 | |
| I'm Kim Cornelius from the Village Community. First of all, Councilman Flake, thank you for your service. | 00:26:32 | |
| Also. | 00:26:39 | |
| Obviously my own father, who served in the Korean War and wore the Navy uniform proudly. | 00:26:41 | |
| I just have some things that I need a little bit of point of clarity on. Let me just start with this little scenario. It's | 00:26:48 | |
| hypothetical, it's not real. I want to make that point up front. | 00:26:51 | |
| I was at Costco the other day. | 00:26:56 | |
| That's not so hypothetical, that's regular. | 00:26:58 | |
| And I saw. | 00:27:01 | |
| Christie Welch And she was so. | 00:27:03 | |
| Now, for all intents and purposes, what I said. | 00:27:07 | |
| Probably. | 00:27:10 | |
| But the hidden issue there is that I conveniently omitted something. | 00:27:12 | |
| She's probably every day of her life she's been sober. | 00:27:18 | |
| And so. | 00:27:22 | |
| In essence, I guess I potentially planted the seed of untruth in the midst of all of that. And I there's a reason I went with that | 00:27:25 | |
| just to illustrate a point. | 00:27:29 | |
| We were made aware of an e-mail sent by Councilman Rasmussen. | 00:27:34 | |
| On City of Vineyard e-mail letterhead dated Friday, February 3rd, 2023, addressed to the Leisure Villas HOA President and two | 00:27:40 | |
| private community members. | 00:27:45 | |
| Don't know why it didn't go to all of us, but it reads Dear Leisure Villas. My attention has been drawn to some concerning | 00:27:51 | |
| questions about the integrity of the upcoming election on social media, some of which has been coming from residents in your | 00:27:55 | |
| community. | 00:27:59 | |
| I want to make sure we do not sit idly. | 00:28:03 | |
| While such concerns are being expressed and immediately offered the opportunity. | 00:28:07 | |
| To your community, to speak with Pam Spencer, our city recorder, as well as Jamie Blakesley. Sorry if I mispronounced that Mister | 00:28:12 | |
| Blakesley, our city attorney. It is my hope. | 00:28:16 | |
| They can provide both reassurance, resources and contacts for explaining and supporting the integrity of our voting methods, | 00:28:21 | |
| staff, volunteers and elections at every level. | 00:28:27 | |
| And that they can guide us in the correct direction if you need. | 00:28:33 | |
| To have any additional educational information offered informative materials to the community at large, Thank you for addressing | 00:28:36 | |
| this with me and for working to support the integrity of our institutions. | 00:28:41 | |
| Signed. | 00:28:47 | |
| So I go back to my hypothetical. | 00:28:49 | |
| We got a lot of nothing in that e-mail, number one, that didn't come to all of us, just three specified. | 00:28:52 | |
| And so my question would be. | 00:28:58 | |
| What are some of the concerning questions about the integrity of the upcoming election that were expressed by some community | 00:29:01 | |
| members? | 00:29:05 | |
| And if you could identify, I mean I'm quite active in the community. | 00:29:10 | |
| If it's me, I'd like to know what they were. | 00:29:15 | |
| Umm, anything that anybody can offer on that. I think since it was a letter from Amber to the HOA president and she flies on over | 00:29:18 | |
| that, you could meet with her after this and you guys could discuss that. I'm sorry, I could meet with you. | 00:29:24 | |
| Amber OK, won't be able to do it tonight, but I can maybe make contact later then on that. | 00:29:31 | |
| OK. I just want to make that public. Thank you. Thank you. | 00:29:39 | |
| I too appreciated your remarks. That was very moving. Thank you and your service as well. | 00:29:56 | |
| I just need some clarification. | 00:30:03 | |
| And it has to do with the last Council meeting. | 00:30:07 | |
| When no less than nine people came to this podium very respectfully. | 00:30:10 | |
| Shared concerns regarding the hiring. | 00:30:16 | |
| Of Eric Ell. | 00:30:19 | |
| As our new city manager. | 00:30:21 | |
| That night, that was obviously a concern to the community because this room had more people than I've ever seen in it. | 00:30:24 | |
| And the response was that you would take that into consideration. | 00:30:31 | |
| Then that agenda item was. | 00:30:36 | |
| Moved off and taken into Closed. | 00:30:40 | |
| From all appearances. | 00:30:44 | |
| Mr. Ellis also went into the closed session. Now he may not have, but from appearances that's what it appeared to be here. | 00:30:46 | |
| Now taking another look. | 00:30:54 | |
| Vineyard employees and staff have made comments on social media about how sad it is that more people don't attend meetings. | 00:30:58 | |
| Well my what I'm trying to understand is. | 00:31:08 | |
| When we attend meetings and we express a concern. | 00:31:12 | |
| And you'll come back from a closed session and you give a standing ovation to the man who we ask you not to hire or at least | 00:31:16 | |
| consider it. | 00:31:21 | |
| You give him a standing ovation. It was a slap in the face to the citizens that had a concern and you did not address. | 00:31:26 | |
| A single concern that we had. | 00:31:34 | |
| And I'm just trying to understand, is this the way we are to be expected to be treated when we come and share what's troubling us? | 00:31:36 | |
| I think you're asking for three things. | 00:31:51 | |
| One you're wondering if. | 00:31:54 | |
| About the closed session and whether or not we did it lawfully. | 00:31:57 | |
| Is that correct? I I just, I don't know. I'm telling you what appearances were. I'm not accusing you, but you're wondering if we | 00:32:01 | |
| did it awfully OK. So you're wondering if we did it awfully number. | 00:32:06 | |
| You feel like your concerns weren't addressed. And #3 you're wondering about why we clapped for him or welcomed him and what that | 00:32:12 | |
| means as far as inviting us. I'm going to I would say this. | 00:32:17 | |
| We caught for him because we're welcoming him into the city and it was in the standing ovation. We were just welcoming him and we | 00:32:23 | |
| do that for the people that we hire to just say, hey, we welcome you. And there are a lot of hard things said that night. And I | 00:32:27 | |
| understand, I think that there were generally some people that came up and had some concerns, but they didn't have all of the | 00:32:31 | |
| information on. | 00:32:36 | |
| That you could share that information. Let me let me finish. | 00:32:40 | |
| That you present that information and you have questions and you wanted to make sure. | 00:32:47 | |
| From what I understood that we wouldn't hire somebody who had done something who was an Integris and who's not going to, who had | 00:32:52 | |
| done something illegal and wasn't going to serve the community properly. So hold on one second. So we made. | 00:32:58 | |
| That we had talked about it, we had discussed it and we understood that the information that you brought forward was missing | 00:33:05 | |
| information and that we did hear. | 00:33:10 | |
| We listen very carefully, we knew the things that you were bringing forward and we felt from the the information that we were able | 00:33:16 | |
| to receive that. | 00:33:20 | |
| He wasn't actually in the light that he was being presented. | 00:33:25 | |
| There was no reason for those concerns to be. | 00:33:30 | |
| Further than that, because we addressed the concerns third. | 00:33:34 | |
| I'll let Jamie speak to the lawful nature of how we dealt with that that evening. | 00:33:39 | |
| Thank you, Mayor. I'd be happy to talk about that. | 00:33:44 | |
| So the Open and Public Meetings Act requires. | 00:33:48 | |
| A public body like a City Council to take its actions openly. | 00:33:51 | |
| Which the City Council did. It made its approval openly. | 00:33:56 | |
| Get voted openly on that approval. | 00:34:00 | |
| There are certain topics that the Council is permitted. | 00:34:03 | |
| For various public policy reasons, to go into a closed session to have those conversations. | 00:34:07 | |
| One of them, and the one you'll see used most often by city councils, is. | 00:34:13 | |
| A provision of 52 for 2:05 that allows for a closed session to talk about the character of the professional confidence or the | 00:34:18 | |
| physical or mental health of an individual. | 00:34:24 | |
| And those are what we think of as. | 00:34:30 | |
| Personnel type decisions when you're weighing the strengths and weaknesses of an individual or the performance of an individual on | 00:34:33 | |
| the job. | 00:34:37 | |
| And the Council can go into closed session for those purposes. | 00:34:41 | |
| That was the purpose for which the Council went into the closed session. | 00:34:45 | |
| To talk about the the. | 00:34:50 | |
| Competence in the character of an individual now, once the Council. | 00:34:54 | |
| Goes into closed session. It's also a little bit limited because when you're in closed session. | 00:34:59 | |
| You have an obligation and a duty under the law not to speak about the things that are discussed in closed session because they're | 00:35:04 | |
| intended. | 00:35:08 | |
| Private and confidential conversations, but I assure you that was the reason why the Council went into closed session. It was a | 00:35:12 | |
| lawful closed session. That was the only topic discussed in the closed session. | 00:35:19 | |
| But was that individual in the closed session and is that allowable the Council is permitted to conduct? | 00:35:25 | |
| Interviews or those types of things in a closed session. | 00:35:31 | |
| OK, well it appeared as though. | 00:35:34 | |
| We were not. | 00:35:38 | |
| And and I don't know that I'm trying to recall. I don't know that I heard anyone accuse him of anything other than having a cloud | 00:35:40 | |
| over him. | 00:35:45 | |
| Because of the things that had been coming out and the things that we were reading and the things that were being shared in the | 00:35:51 | |
| media. | 00:35:55 | |
| And I I felt like. | 00:35:59 | |
| If we were a community that you are concerned about hearing from and you are concerned and want us to be a part of it. | 00:36:03 | |
| That perhaps you would have put it off. | 00:36:11 | |
| And come back and share some of your reasons with us. And not just it felt like a slap in the face when you came back and | 00:36:14 | |
| unanimously. | 00:36:18 | |
| Accepted, this man stood up and clapped. | 00:36:22 | |
| And that was the end. There was no explanation and no directing to the people who had sat here all night after sharing with the | 00:36:26 | |
| other concerns. | 00:36:30 | |
| It felt like a decision that was baked before we ever got here. And I just say that because I feel like you need to know that. | 00:36:35 | |
| Yeah. And I would say I didn't articulate it well that night. Then I will reiterate, it is here and now is that. | 00:36:43 | |
| You were very well heard. | 00:36:51 | |
| We heard you, we discussed it, we went in and. | 00:36:54 | |
| Great discussion and came back and the response was. | 00:36:58 | |
| You're as to the extent that we have. | 00:37:03 | |
| All of the information that's before us, these are not concerns that. | 00:37:08 | |
| Are there? There's no. What is it called? | 00:37:14 | |
| There's no basis for a lot of them and he's going to serve the community well and we ask that you take the time to get to know him | 00:37:20 | |
| so that you can see that what we hired him for. We hope that you will see that his quality of work is, is incredible and it's | 00:37:27 | |
| INTEGRIS and we hope that we see that. I also said there's always path forward if new information comes out that we'll | 00:37:34 | |
| continuously have opportunities to discuss that. But if you would like to continue this discussion, I'm happy to meet with you. | 00:37:41 | |
| I'm happy to have you meet with our staff and our attorney and anybody that you would like to have those questions mitigated or | 00:37:49 | |
| remedied or answered in any way that you need to feel like. | 00:37:54 | |
| You the questions or concerns that you are bringing to the table, you have a better understanding of as you walk out of this | 00:38:00 | |
| meeting. And if you wait for me after this meeting, I'd be happy to talk to you. So thank you, Karen. OK, anybody else? If not, | 00:38:07 | |
| I'm going to go close the public comments. All right, we'll go ahead and move on to our mayor and council member, reports Tice. | 00:38:13 | |
| We are celebrating time this week. We have had story time. We've had training for suicide prevention. | 00:38:26 | |
| We're just trying to promote kindness, kind of acts, be nice to each other, share a little bit of love. | 00:38:35 | |
| We're all trying to got the shirt. The Growth and Prosperity summit was very interesting. | 00:38:42 | |
| It was interesting to hear about all these different things coming together and making housing so unaffordable and difficult at | 00:38:48 | |
| this time. But I feel like there's a clear path forward, and I'm excited about that. And this month we will be working with the | 00:38:54 | |
| state privacy office. They'll be coming down to do a privacy health check so that we can improve our privacy policies and work on | 00:39:00 | |
| cybersecurity to ensure your information is remaining safe. | 00:39:06 | |
| Marty, I'll just update that. | 00:39:13 | |
| Residents, keep an eye out. You'll start to see our holiday lighting go up and we will be having our tree lighting ceremony on | 00:39:17 | |
| November 27th at Penny Springs Park will have a children's choir from our one of our local elementary schools. | 00:39:24 | |
| And if you have any questions about any of the lighting, please feel free to reach out some staff. | 00:39:31 | |
| Help answer your questions. | 00:39:38 | |
| OK. And then. | 00:39:41 | |
| Ezra. | 00:39:44 | |
| No. | 00:39:45 | |
| I still have a report tonight. I actually wanted to use my time if it's okay. | 00:39:48 | |
| I've had several residents reach out with questions about what's happening with Comcast. Coming to our area, while this isn't a | 00:39:53 | |
| city project is something that's affecting our residents and Naseem was going to give us a little update on that project, if | 00:39:58 | |
| that's OK, so that we. | 00:40:02 | |
| Just have everybody understand what's happening. | 00:40:08 | |
| Thank you. So Comcast is working on installing fiber throughout many of the communities. Excuse me, Comcast is a public utility | 00:40:13 | |
| company. A public utility company. | 00:40:19 | |
| As defined as someone who provides power. | 00:40:26 | |
| Or telecommunications. And this Interstate. So Comcast is coming through. | 00:40:30 | |
| Placing condiments and fiber lines into many of the communities throughout the vineyards to provide additional telecommunications | 00:40:37 | |
| provider to many of the residents who choose to utilize them as a service. Again choose to utilize them as a service. | 00:40:45 | |
| Comcast is doing this is placing the work in the public utility easements. The public utility easements are an area on the | 00:40:52 | |
| backside of the sidewalk, between the sidewalk and the property, that is. | 00:40:58 | |
| Does designate for use of for public utility companies such as power, gas and telecommunications company? | 00:41:06 | |
| They this is done. | 00:41:13 | |
| State state law as Alpine it. | 00:41:15 | |
| You talk a title 54 Chapter 3, Section 27 actually 1 character read it's specifically. | 00:41:20 | |
| Provides for companies like that provide public services such as that to be able to utilize those public utility easements through | 00:41:27 | |
| there. Before a company like that or any other company that does work in there, they're required to provide notes to homeowners. | 00:41:36 | |
| Before Comcast when they submit their permit. In essence, a permit for something like this is just to ensure that. | 00:41:46 | |
| Their work that they're doing is within public utility easements as well as when they go outside the public utility easement into | 00:41:54 | |
| public utility easement and into the public rather way in order to do like some what they call openings in the asphalt and so | 00:42:00 | |
| forth. We provide them their guidance and so forth. | 00:42:06 | |
| But yeah, they are notified that they like any other company to provide. | 00:42:12 | |
| Notice to all the residences of the work that they're doing, and of course provide the. | 00:42:19 | |
| Proper signage on that. | 00:42:26 | |
| We specifically have several discussions with Comcast and their subcontractors. | 00:42:28 | |
| Throughout the weeks and so forth that they're working on. | 00:42:34 | |
| In regards to ensuring that they're abiding to the requirements but also providing good customer service to our residents, because | 00:42:37 | |
| of course we need to ensure that our residents are receiving the proper care and. | 00:42:44 | |
| We just reduce the inconveniences as much as possible. I had another phone call with their project manager today who's assured me | 00:42:52 | |
| that all the calls that they've been receiving in regards to concerns and questions or even complaints have. | 00:42:59 | |
| And then addressed within 24 hours on that. However, again, they can't address concerns that they're not being, that's not being | 00:43:07 | |
| received to them. | 00:43:12 | |
| As much as as many cars as we've received for that, for questions. | 00:43:17 | |
| It's always best that to be able to talk to Comcast directly, so. | 00:43:23 | |
| If anyone does have questions on Comcast of the work that's being done, general questions. Concerns. For example, concerns of. | 00:43:30 | |
| Putting in utilities in the public right of way doesn't mean that it may not go through somebody's garden that they may have | 00:43:39 | |
| planted there. Of course the residents are entitled to utilize their property. | 00:43:45 | |
| But in a Comcast public utility company should be taken to proper care and in order to be able to do their work, but also proper | 00:43:52 | |
| care for the rights of the residents as well. | 00:43:58 | |
| So if anyone does have questions specifically for the Comcast that's going through their neighborhoods in regards to the work | 00:44:04 | |
| being done or even just the services? | 00:44:07 | |
| The number that they can reach out to is 8018. | 00:44:12 | |
| 16969 and that's their project manager Trevor Combs. | 00:44:18 | |
| On that So what was his name? | 00:44:23 | |
| Yes, Sir. And I've spoken to Traffic Column several times and he's assured me that, you know, he's been addressing the residences | 00:44:27 | |
| concerns and so forth. And of course any kind of conflicts that they may have with other telecommunication companies like Pastel | 00:44:35 | |
| or any other ones out there that they're coordinating specifically with. And again, if any resin does try to contact Comcast and | 00:44:43 | |
| they're not getting any answers or phone calls back or it's not being resolved within the proper. | 00:44:51 | |
| Appropriate timeline. | 00:45:00 | |
| Please reach out to public. | 00:45:01 | |
| Specifically myself or my engineer, and we will address that issue as well. | 00:45:03 | |
| Thank you. | 00:45:09 | |
| OK, that. | 00:45:11 | |
| Are you going to announce something? Because I'll announce it first. | 00:45:17 | |
| I was waiting for you to talk about parking and other things like that. So no, I don't. I don't have, OK. We had a great | 00:45:23 | |
| opportunity to celebrate. | 00:45:28 | |
| Ezra, this is going to be his last City Council meeting with us and we had a great opportunity to do that today with our staff and | 00:45:33 | |
| it was very meaningful. And I'll let you say a few words, Ezra, but when you're done we want to thank you for your for your | 00:45:40 | |
| service here. So and I'll stand back and clap for you too. I know we haven't. | 00:45:46 | |
| Yeah. I just want to say thank you to you all for serving. | 00:45:56 | |
| Public service is not hard. | 00:46:00 | |
| For elected officials, it's incredibly, incredibly difficult and so I appreciate everything that you've done. Residents, I | 00:46:04 | |
| appreciate all the residents, all those who take their time out to to voice their opinions and thoughts on on. | 00:46:11 | |
| Issues that really have such a big effect and issues that are influenced by by your thoughts and decisions, I I appreciate each | 00:46:19 | |
| one of you for taking the time to be involved in local politics. It's. | 00:46:25 | |
| The most important level of politics in my opinion, It's the one where where we actually get to do things and aren't just at the | 00:46:32 | |
| mercy of people who like to spend all our money without any any consequence. So thank you all. | 00:46:38 | |
| Appreciated this this city. I still live here, I love it here and I will continue to be involved in in many ways. | 00:46:45 | |
| But. | 00:46:53 | |
| This time that I've been able to spend with staff serving them and serving you all has been. | 00:46:54 | |
| Some of the best time of my life. So I really, really appreciate it. Through the ups and downs it's it's been an amazing privilege | 00:47:01 | |
| and so thank you for your support and your help and and your thoughts along the way. And that's only the beginning, Ezra, because | 00:47:06 | |
| we're going to keep working together at the county. | 00:47:10 | |
| All right. | 00:47:29 | |
| Planning. | 00:47:31 | |
| I'm going to address you guys from over here today. | 00:47:33 | |
| We just had a work session for the Homesteads development, the live work units that they're wanting to do. It's really interesting | 00:47:37 | |
| concept. We're going to have a public hearing next week for our Planning Commission meeting, but. | 00:47:44 | |
| If you have any questions on that, I'm happy to answer anything. OK. Any questions for Bryce? | 00:47:52 | |
| No, not at this time. OK, we're going to move on to our consent items. Was anyone wanting to discuss 6.2 Daria had a question | 00:47:58 | |
| about it or were your questions answered and you want to make a motion? | 00:48:03 | |
| Is there any other questions, Mayor? I'll be happy to move to approve. | 00:48:12 | |
| I'm adopt thank you the items as presented 6.1 through 6.5. | 00:48:16 | |
| Can I just ask for clarification, Is that OK on that item? Yeah, yeah, I mean I'm let's take it off take. | 00:48:23 | |
| So we can do it properly. Would you mind making that motion without six point? | 00:48:31 | |
| So we're going to, we're going to, we're going to talk about 6.2, yeah. And no motions required for that. Any member of the | 00:48:37 | |
| council can just make the request and then it's moved. | 00:48:41 | |
| So I'll approve 6.16.36.46.5. Can I get a second second by Amber, any discussion? All in favor? Aye. All right, we'll talk about | 00:48:46 | |
| 6.26. Point 2 is the Unified Fleet Services Vehicle Leasing Agreement Resolution 2023-44. And Marty, what is your clarification? | 00:48:55 | |
| No, I think it's great that we're going to leasing the vehicles. It looks great. I just, I guess I'm just curious. | 00:49:04 | |
| Just for more clarification on Darya's question. So with the pricing, you said that we get a really good government discount, is | 00:49:14 | |
| that right? | 00:49:18 | |
| That's correct. Yeah. So they'll, the supplier will purchase the vehicles with the government discounts since they're serving the | 00:49:23 | |
| government and then when we when we resell the vehicles or when they resell the vehicles, we'll get credit back based on the sale | 00:49:28 | |
| value of those vehicles. And so that's what makes it super cost effective and we also get newer vehicles that have less | 00:49:33 | |
| maintenance issues, I would just add. | 00:49:38 | |
| That's through the government, so we're buying as a group. It's not just Vineyard, it's all of Utah. | 00:49:44 | |
| And they buy the, they buy the nicer models because they have better resale value. How long have we been doing this now? It's been | 00:49:51 | |
| quite some time. I had some other questions that I actually, when this first started. Do you want me to speak to that a little | 00:49:56 | |
| bit? I think some of this predates Ezra and David being at the city. Yeah, it's a long time ago. It was, I think it was when I was | 00:50:02 | |
| on the City Council. I can't even remember if this when I was married. | 00:50:07 | |
| Enough. This was one of the first issues that Jake McCarthy asked me about when he came on board of the city. | 00:50:13 | |
| Like Tice mentioned, there is a collective buying cooperatively as government entities within the state. There's a price that's | 00:50:19 | |
| available. It's a set price. You select vehicles at the trim level off that package. | 00:50:26 | |
| What the city had been doing previously was buying vehicles, keeping them for the full life of the vehicle and absorbing pretty | 00:50:34 | |
| high maintenance costs as the vehicles were down. | 00:50:38 | |
| And we learned as vehicle prices got higher and I think they're less now than maybe what they were. | 00:50:44 | |
| A few years ago, but. | 00:50:51 | |
| The city was pretty close to being able to resell. | 00:50:53 | |
| Vehicles at or above the price they paid for. | 00:50:56 | |
| If they had been purchasing them at a higher trim level and then. | 00:51:01 | |
| Using them for three years and then selling them. | 00:51:06 | |
| And it was that analysis that convinced Jake and I think it a little bit more rigorous analysis even has been done now that you | 00:51:09 | |
| can save money over the life cycle of the vehicle by leasing vehicles, using them for three years and then at the end of the three | 00:51:15 | |
| years through a vendor. | 00:51:20 | |
| Reselling those. | 00:51:27 | |
| And then getting your new vehicles. | 00:51:29 | |
| So the purpose of the higher trim is not. | 00:51:31 | |
| Getting a nicer vehicle for city employees to use. | 00:51:35 | |
| The purpose of the higher trim is you're. | 00:51:39 | |
| Achieve a higher resale value when you resell that video that vehicle. | 00:51:42 | |
| That they maintain their value and when you resell it, when you do the math, the life cycle cost is significantly less. | 00:51:49 | |
| Doing it that way. | 00:51:56 | |
| I can appreciate the appearance. | 00:51:58 | |
| Yeah, if you have city vehicles that you know have. | 00:52:00 | |
| Leather, trim and those kinds of things. But the cost truly, as you look at those analysis is a little bit less. | 00:52:04 | |
| I just give an example Daria for your int. | 00:52:13 | |
| The Forest Service. | 00:52:16 | |
| Buys their General Motors trucks at the basis basic. | 00:52:18 | |
| Bone dry. | 00:52:23 | |
| They sell them at the end of three years and they lose money. | 00:52:26 | |
| Every time. | 00:52:30 | |
| OK, I made a motion. | 00:52:36 | |
| I feel comfortable I I move to approve consent items 6.2. | 00:52:39 | |
| OK. First by Marty, second, second by Amber. All in favor. Aye, Great. We'll move on to Planning Commission appointments. I know | 00:52:45 | |
| that you have been working with Nathan Steele. | 00:52:51 | |
| What is this? His name is Nathaniel, right? | 00:52:57 | |
| Council, you've met Nathan still as well and have the opportunity to talk. Marty. I don't know. Have you? Do you know Nathan | 00:53:01 | |
| Steele? But you've worked with Peelersfield, Pilar. What's Pilar? | 00:53:06 | |
| OK, he's wonderful. He went through our process for the Planning Commission interviews and he did really well. And he's just been | 00:53:15 | |
| on the back burner while I've been gathering all of the information and getting ready to make this appointment. But I wanted to go | 00:53:22 | |
| ahead and do that tonight if you guys feel comfortable, but I wanted to make sure that you all had the opportunity. | 00:53:28 | |
| To get to know them quick before I made this appointment. | 00:53:35 | |
| He's not here tonight, so if you want more time I can push this to the next one. | 00:53:39 | |
| I haven't met him, but if you guys all recommend him, we can wait. We'll wait. No, no, it's fine. I'm just. | 00:53:45 | |
| It'd be nice to. Yeah, let's do it. Let's, let's push this up until the next one. OK. But Nathan, maybe you can even come and say | 00:53:51 | |
| a few words next time. So all right, our one, our one kind of presentation we've been going through this week, but we're going to | 00:53:59 | |
| actually have them come at our next meeting. So we'll move on to our business items 9.1, discussion and action. This is the | 00:54:06 | |
| adoption of the Vineyard City Fiscal Year 2023, Dash 2024, Budget Amendment #1, Resolution 2023, Dash 41. | 00:54:14 | |
| A public hearing was held through this item. | 00:54:22 | |
| At our last council meeting. So we're going to have a brief update from our finance director and then we'll go ahead with a. | 00:54:24 | |
| Motion. | 00:54:31 | |
| Thank you, Mayor. Really quickly before I start on this item, I did want to briefly mention just one thing, an update. Our annual | 00:54:33 | |
| budget document has been completed and is available on the website for anyone that wants to do that. | 00:54:39 | |
| There's also a smaller document that's called the Citizens Budget, which is very simplified. These have a lot of graphs and pretty | 00:54:46 | |
| things to look at. So anyone that's interested in looking at that document, it includes more than just numbers. It also includes | 00:54:52 | |
| department goals, performance measures and a lot of great information about the city and strategic goals and the the direction | 00:54:58 | |
| we're headed. So please go and take a look. | 00:55:04 | |
| And then on this item, we have a few updates from the materials that were presented 2 weeks ago. So I'll just go through those | 00:55:10 | |
| updates and if there's any questions about what was talked about two weeks ago or about these updates, I'm happy to answer any | 00:55:15 | |
| questions. | 00:55:20 | |
| The first addition to the amendment is some additional funds in our communications department to help with staffing of our | 00:55:26 | |
| library, our part time, a part time position to help with our children's library. | 00:55:33 | |
| Also. | 00:55:41 | |
| $42,000 for consulting services within our non departmental Contract services account. | 00:55:44 | |
| And then in our capital projects, this was briefly mentioned last time, but carrying over funds that had been approved in the | 00:55:53 | |
| fiscal year 23 budget that weren't fully used. This is $100,000 for capital projects as dictated by the council. | 00:56:00 | |
| Other than that, everything else is the same as what was presented 2 weeks ago. I'm happy to answer any questions about. | 00:56:11 | |
| Any other? | 00:56:18 | |
| Can you go back up for a second? | 00:56:20 | |
| I think I missed the library part. | 00:56:24 | |
| Yeah, so the library board has requested additional help for the library. Currently we have one part time position, the staff | 00:56:27 | |
| library in the afternoons. This would bring on an additional part time person. The number of hours is to be determined, but the | 00:56:34 | |
| budget request is for a third time, so about 13 hours per week and the total there you can see with wages and retirement is just | 00:56:41 | |
| over 16,000, almost 16 1/2 thousand dollars. | 00:56:48 | |
| OK. So would we just be putting this into communications or? | 00:56:59 | |
| I had met with you earlier and I didn't know if you made those changes. | 00:57:04 | |
| Yeah. This is separate. So, yeah, we could pay for it out of communications. That's the supervisory department for the library or | 00:57:08 | |
| we do have a separate library account that we could put it there. Either one, they're both in the general fund, so it would. | 00:57:14 | |
| And the reason why I say it is just we haven't made any of these decisions yet on how we kind of want to move forward with that. | 00:57:22 | |
| And so moving it into the ability to talk about it, but not necessarily itemizing it, I think it's important. | 00:57:28 | |
| So, Council, I mean, you can always chime in, but. | 00:57:36 | |
| That's an. | 00:57:39 | |
| Aspect of this discussion for. | 00:57:40 | |
| Additionally, we talked about upping some of the contract funds. Did you say that those were updated? | 00:57:43 | |
| And then we'll go over the other ones and the perfect, OK. | 00:57:52 | |
| Any questions on the? | 00:58:00 | |
| All right, itemization. | 00:58:02 | |
| OK. I'd like to see that just kind of move. | 00:58:07 | |
| Right now you would like it in the library. | 00:58:12 | |
| If that's how we're going to use it, then that makes the most sense to budget for it in the library division. But if you want | 00:58:16 | |
| flexibility of how to use those phones, we can put it in communications and still pay them out of that budget. | 00:58:22 | |
| Was it through communications before? | 00:58:28 | |
| No, it's just that's who they were reporting to, right? They were working with, yeah. And so I just wanted to keep it in there so | 00:58:32 | |
| that the communications people could work that out when they figure it out what they're doing with that position, so. | 00:58:37 | |
| I'd like to see it go in there just so that we don't spend it out of that budget, so that it doesn't automatically go into the | 00:58:44 | |
| library in case we want to see it go somewhere else. So council, if you feel OK with that, I'd like to see that up and change. | 00:58:50 | |
| But I need you to decide. | 00:59:04 | |
| I feel good about that clarity. | 00:59:08 | |
| Do we need to mention the things from the last meeting? | 00:59:10 | |
| Quickly, I would prefer it. Oh, I don't think so. You don't think so? OK, no, because we already have the public hearing on it. | 00:59:14 | |
| Oh, that was a public hearing. OK. I feel good with the clarification, and I feel good. | 00:59:20 | |
| OK, other council members, because we're going to need three people on this. | 00:59:27 | |
| You feel good about it? OK, then I just need a motion that sounds great. | 00:59:33 | |
| Without stipulation. | 00:59:38 | |
| I move to adopt resolution 202341 with the addition of clarification on the library position. | 00:59:41 | |
| Is that sufficient? | 00:59:49 | |
| Communication, the allocations of the communications of the communications department, Yeah. And that's the way it's presented in | 00:59:52 | |
| this document. | 00:59:55 | |
| I must not have understood it. I thought you were saying it was outside of that. That's perfect. | 01:00:01 | |
| I apologize, David, for asking the question. That was unnecessary. No problem. I moved to adopt Resolution 202341 approving the | 01:00:07 | |
| Vineyard City Fiscal Year 2023-2024 Budget amendment, Amendment #1 as presented by staff. OK, first by Amber. | 01:00:16 | |
| Can I get a second, second, second by tice? Any discussion? | 01:00:25 | |
| And I'm going to do a roll call Tice Amber. Alright I Marty, I Christy hi. Great item 9.2 is a public hearing that this item has | 01:00:30 | |
| been postponed on the 12/13 to 12/13/2023 City Council meeting. Do we need to make a motion to postpone it? | 01:00:39 | |
| Yes, you do. OK, so I will need a motion. I move to postpone the public hearing for the Homesteads Pod One live work development | 01:00:47 | |
| agreement to the December 13th, 2023 City Council member. Thank you, Marty. Can I just ask instead of postponed, use the word | 01:00:52 | |
| continue. | 01:00:57 | |
| I move to continue it. Can I get a second second? All in favor, aye? | 01:01:03 | |
| McMahon really quick to just let you know. We did, we did reread notice just so that it was clear to the public too. So it's gone. | 01:01:10 | |
| It's gone back out. Perfect. Thank you so much for that clarification. We just need a little bit more time. | 01:01:16 | |
| 9.3 is the consolidated fee schedule Public Hearing resolution 2023-48. What we'll do is we'll go into a public hearing and then | 01:01:25 | |
| we'll let our finance director kick us off with us and going to discussion. So I need a motion to go into a public hearing. Thank | 01:01:32 | |
| you, Tye. Second, second by Amber. All in favor. Aye, we're now in a public hearing. Go ahead, David. Thank you, Mayor. So just a | 01:01:39 | |
| minor change to the consolidated fee schedule, this time in the business licenses area. We're adding a fire inspection. | 01:01:47 | |
| And the amount is equal to ARM buyers fee as dictated in the ARM City fee Schedule. There's also another area in the fee schedule | 01:01:55 | |
| that in building inspection fees. | 01:02:01 | |
| That references the same section and basically we're just updating it to say to see this be here. We do have representatives from | 01:02:07 | |
| the Orem Fire Department here to give us some brief information about the fire inspections. | 01:02:14 | |
| Excellent. Do you want to come on? State your name. | 01:02:22 | |
| Brandon Valley, Oregon Fire Department Fire Prevention Division. | 01:02:27 | |
| So First off, I'd just like to attest to the importance of this program. | 01:02:31 | |
| I know for a surety that that businesses that my inspectors and I have gone into, we have found safety concerns that would have | 01:02:36 | |
| resulted in fire and potential injury to the business owner, to their employees, or to the customers that they serve. | 01:02:44 | |
| So First off, just a. | 01:02:53 | |
| And background on this this program was imp. | 01:02:56 | |
| Using a third party billing company and if the schedule that was approved at that time. | 01:03:01 | |
| As the the program progressed, we received multiple comments from business owners and concerns. | 01:03:07 | |
| Just talking about the program and so a few of those. Just a list. | 01:03:13 | |
| It's too expensive. How do you justify the fee you charge because of the third party billing company? They work great for medical | 01:03:17 | |
| billing. In hindsight might not have been the best choice for the inspection billing, but they said it feels like a scam because | 01:03:24 | |
| it's a third party company. They asked why isn't my own city billing us? And then my favorite one is why isn't this be included in | 01:03:31 | |
| my business license renewal process? Because that's the most comfortable option for the business owner. | 01:03:38 | |
| As far as the financials? | 01:03:46 | |
| We were collecting on the the previous program, we were collecting maybe one in five. | 01:03:48 | |
| It was a 20% or, yeah, 20% collection, right. We're only collecting one in five. | 01:03:55 | |
| Now by moving to the business license renewal process and attaching that fee to that, we now collect. | 01:04:01 | |
| A lot more than that. My guess would be somewhere around like 44.5 out of five. And so because of that we can lower the price and | 01:04:07 | |
| pass that that savings on to the end customer. | 01:04:13 | |
| And so just really quickly at the low end for impact based home businesses? | 01:04:19 | |
| It's over 60% savings. For the average retail commercial customer, it's over 30%. | 01:04:25 | |
| And so they've moved from anywhere from 150 to 300, four $100 for their the past program to now it's 4680. | 01:04:33 | |
| For the home occupation businesses and 9360 for the commercial. | 01:04:43 | |
| Businesses that wage or I mean that price that that's been placed on that the new fee schedule that we've attached it's based on | 01:04:47 | |
| the mid level fire inspectors benefited wage. | 01:04:54 | |
| And so as market increases happen, it'll also increase with that market increase. So it won't have to be adjusted. | 01:05:01 | |
| Yeah, true. | 01:05:10 | |
| I don't know how to explain that, but yeah, that's amazing. Thank you. That's perfectly that makes sense. | 01:05:11 | |
| But anyways. | 01:05:18 | |
| It's offered, I mean it's allowed us to dissolve so many of the problems that the OR the concerns that the business owners have | 01:05:20 | |
| given and I guess just open it up to questions. So thank you for streamlining that and making it so efficient. | 01:05:27 | |
| We really appreciate that and obviously for the safety and protection, but also for welcoming our businesses and allowing that to | 01:05:36 | |
| flourish too. That's pretty incredible. We appreciate that. Any any questions from the council? | 01:05:42 | |
| Do you guys want to see them? They're really neat. I have one Nice to have. We can add it into the drop box as well. Come on up | 01:06:18 | |
| and pass them on. Yeah. Thank you. | 01:06:22 | |
| Well, with that, if there are no other questions on that, David, is that the only thing on our schedule that you wanted to? Yes, | 01:06:27 | |
| we're going to have more in the next meeting in December. There will be some more changes, but for now this is. | 01:06:33 | |
| OK. Any questions from the public? | 01:06:41 | |
| Yeah. Then I'm going to take motion to guard up a public hearing. Second tie, second by Marty. All in favor? Aye. I need a motion | 01:06:45 | |
| or some discussion. | 01:06:50 | |
| I'm happy to make a motion if everyone else is comfortable with. | 01:06:55 | |
| All right, thanks, Maddie. Though, I move to adopt Resolution 2023-48, approving the consolidated fee schedule as presented by | 01:06:58 | |
| staff and Ornam Prairie. Can I get a? | 01:07:03 | |
| Second by Tice and I'll do a roll call Tice. | 01:07:09 | |
| Christy, all right, that brings us to 9.4 discussion action approval of the 2024 City Council meeting schedule. Normally this | 01:07:15 | |
| would be on our consent, but we have a question about postponing a few dates. Did you want to describe the dates to us? They are. | 01:07:23 | |
| Valentine's Day. | 01:07:32 | |
| And Pioneer Day. | 01:07:34 | |
| OK, so Valentine's Day and Pioneer Day, do you guys going to go ahead and just cancel those meetings up front or see how you feel | 01:07:36 | |
| when we get there? I like my marriage, so I would say cancel Valentine's Day. OK, Valentine's Day is gone. I like my children. So | 01:07:42 | |
| that's all 24. | 01:07:47 | |
| I don't care about my family, but that's a lie. That's a lie. I'm just gonna lie. | 01:07:54 | |
| Be together on the holidays. Take that from the minute. Strike it. All right, great. I'm gonna need a motion. | 01:08:01 | |
| I moved to adopt resolution 2023 DASH 492024, City Council meeting schedule with the noted changes of removing, cancelling our | 01:08:09 | |
| meetings on February 14th and July 24th. | 01:08:15 | |
| OK, first by. | 01:08:22 | |
| Second. Second by Amber, and I'll do a roll call, Tice. Amber. Aye, aye. Marty. Yay, Kristy. All right, that brings us to the end | 01:08:24 | |
| of this meeting. I need a motion to adjourn. | 01:08:30 | |
| Second, first by tie, second by Marty on favor I. Our already meeting will start in a few minutes. | 01:08:36 | |
| Smart. | 01:08:46 |