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Chair Fullmer opened the meeting at 11:14 PM.    2.      CONSENT ITEMS2.1  Approval of the November 8, 2023 RDA Meeting Minutes
Motion: BOARDMEMBER SIFUENTES MOVED TO APPROVE THE CONSENT ITEM AS PRESENTED. BOARDMEMBER WELSH SECONDED THE MOTION. CHAIR FULLMER, BOARDMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY.   3.      BUSINESS ITEMS 3.1  East Geneva Reimbursement Agreement (Resolution U2023-10) Anderson Geneva, LLC, is requesting approval of a reimbursement agreement for The RDA Board will act to adopt (or deny) this request by resolution.
Community DevelopmentMorgan Brim reviewed the reimbursement agreement and then turned the time over to Pete Evans with Anderson Geneva
Mr. Evans explained that the agreement would reimburse them for infrastructure on the east side, like agreements on the west side. He mentioned that the cleanup needed to be done for the east side. He added that it would take years and lots of dollars for environmental and concrete remediation.
Boardmember Sifuentes asked if they would be signing a blank check. Mr. Evans replied that there would be checks and balances and oversight by the RDA Board. Mr. Blakesley explained that there was not a dollar amount cap but a percentage, along with other restrictions. The RDA would only reimburse for actual costs. A discussion ensued. The city would also be involved in the bid process.
Chair Fullmer asked for a stipulation for land for a fire station and a cemetery.
Motion:BOARDMEMBER FLAKE MOVED TO ADOPT RESOLUTION U2023-10 APPROVING THE ANDERSON GENEVA EAST RDA APPLICATION AND ALLOWING THE CHAIR TO SIGN THIS RDA REIMBURSEMENT AGREEMENT WITH STIPULATIONS AS NOTED. ·         LAND DONATION FOR A FIRE STATION AND A CEMETERYBOARDMEMBER WELSH SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: CHAIR FULLMER, BOARDMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY.   4.      ADJOURNMENTChair Fullmer called for a motion to adjourn the meeting.
Motion: BOARDMEMBER SIFUENTES MOVED TO ADJOURN THE MEETING AT 11:25PM. BOARDMEMBER RASMUSSEN SECONDED THE MOTION. CHAIR FULLMER, BOARDMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED YES. THE MOTION CARRIED UNANIMOUSLY.    MINUTES APPROVED ON:    December 13, 203               CERTIFIED CORRECT BY:   /s/ Pamela Spencer Pamela Spencer, CIty Recorder
OK, we're rolling. 00:00:01
All right. We're going to go ahead and get started. We're going to call our Vineyard Redevelopment Agency board meeting into 00:00:05
session. 00:00:09
Today is December 6, 2023. The time is 11/14. 00:00:13
And we're going to start with our consent items where we have an approval of our minutes for November 8th. 00:00:17
I move to approve the consent items as presented second. 00:00:24
First by Marty, second by Christie. All in favor, aye. All right, we'll go ahead and move into our business items. This is the 00:00:28
East Geneva reimbursement agreement. 00:00:32
And Morgan will. 00:00:37
You. 00:00:43
Oh no. 00:00:49
You're not moving it. 00:00:51
We are discussing it. 00:00:54
I'm fighting over. 00:00:56
That doesn't work more, it works. You just have to. You have to yell. You still have to talk to more. 00:01:09
Oh, I'm the organizer. 00:01:19
So this is like. 00:01:24
My understanding is. 00:01:26
It's very similar agreement to I can't. 00:01:28
Yeah. Will you come here please? Thank you. 00:01:35
OK. So, yeah, the we're on the Geneva reimbursement agreement. 00:01:48
So this will provide for the ability for the RDA to provide. 00:01:55
Do the infrastructure. 00:02:01
And. 00:02:05
And also we're contemplating. 00:02:08
Whether or not we could use it for a cemetery or the construction of a fire station. 00:02:12
I don't know Jamie, if you have any other highlights on that if you wanna No, I don't have any more details. You you may invite 00:02:17
the applicant if they wanna give the details of what the. 00:02:22
The proposed items to be reimbursed are. 00:02:28
So this is. 00:02:35
Very, very similar to the agreement that we did on the West side. 00:02:38
Which, well most of this, the infrastructure component of this is the same as we did on the West side where we are. It's a 00:02:41
reimbursement agreement reimbursing us for infrastructure. 00:02:47
Public infrastructure and system infrastructure, that is. 00:02:53
Installed in the east. 00:02:57
So that, so that will be very familiar same as the West side so. 00:02:59
Sewer water storm drain. 00:03:05
Yeah, sewer, sewer, water, storm drain roads, parking structures. 00:03:08
And that's that is reimbursed from increment generated from the East side. So very similar to the other reimbursement agreements 00:03:15
that we've done where we put in the money for the infrastructure if we build the facilities that generate the tax base. 00:03:21
To generate the RDA funding, then we get paid back. 00:03:28
The other category that is was not on the West side, that's on the east side is environmental cleanup and concrete remediation. 00:03:32
That's still an ongoing and very large ticket item that needs to be completed on the east side. 00:03:39
We think that we. 00:03:46
Good. 00:03:48
That not all of the plans are all the way approved through the process of. 00:03:51
For the cleanup but they but we are working with them on submitting. 00:03:56
The plans for the for the rest of the sites that do not currently have an active mitigation. 00:04:01
Approved through the. 00:04:08
So we've been working with DEQ and also with US Steel to nail those down. That's going to take. 00:04:10
Years and and lots of dollars. 00:04:16
To complete the mitigation on the east side. Then separately there's concrete remediation. 00:04:19
Which, as we all know, is going to be substantial on the east side. 00:04:24
To the South, like Ramil Rd. where that swings around, we were able to do some engineering to try to avoid some of the concrete. 00:04:31
In those areas, we'll do the same thing on the east side to the north. 00:04:38
But a lot of that development, in order to remediate that property to a developable condition, will require a lot of concrete 00:04:43
remediation. So that's excavation, crushing processing. 00:04:49
Extracting rebar, all of that. 00:04:56
So that's that's also. 00:04:59
RDA eligible, so we're asking for that to be an R. 00:05:03
A redevelopment agency expense? 00:05:08
And those those two items. 00:05:10
The both the environmental remediation and the concrete remediation. 00:05:13
And and processing would be the entire RDA boundaries would be able to contribute. 00:05:17
To those two categories. 00:05:24
So those are those won't be site specific where we're saying we're going to put an infrastructure that's just going to serve 00:05:26
these. 00:05:29
And so we'll be reimbursed from the increment coming off of those that's more recognizing that these these are historical. 00:05:32
Large facilities that need to be managed and one of the primary reasons the RDA was set up in the first place. 00:05:40
And over the years, a lot of the the land in the RDA boundaries. 00:05:48
Developed out is kind of low hanging fruit. 00:05:52
Because it has less, it had less. 00:05:55
Less environmental remediation to be done. 00:05:58
And now we're to the end of that where we're to the piece that has the most cost and the most environmental and concrete 00:06:00
remediation to be done. And so it needs to be able to be funded from more than just that site where all that consolidated cost is. 00:06:08
Any questions on that? 00:06:18
Yeah, I'm, I just, I'm wondering is it kind of like I'm signing a blank check or how does that work like down the road? I'm just 00:06:21
curious. Yeah. So that that's a really good question. So it would be very, very similar to what we did on the West side where it's 00:06:27
not a blank check there. There are checks and balances and oversight controls on that. So for example, on the West side we said 00:06:33
we're going to put in all of these roads and all this infrastructure and all these parking structures, but it's impossible to know 00:06:39
how much that costs. 00:06:45
And so in order to make sure that there's protections there, we have to have three independent bids for any of the work that we 00:06:51
have done. It's verified by the staff of the city. 00:06:56
As we generate invoices and we pay those invoices, those are submitted to the staff of the city for review and there's an ongoing 00:07:01
tally of what those are so that the city knows sorry, the R. 00:07:06
Board knows where those are at any given time. Your questions a good one. Sometimes the RDA Board gets reimbursement agreements 00:07:12
where we agree to a capped participation in an activity. 00:07:18
And this agreement is different from that. 00:07:24
That there's not a dollar amount cap, there's a percentage cap of. 00:07:27
Percentage of the tax increment costs that can be dedicated to these activities. 00:07:32
And then you're they're restricted in the types of activities. 00:07:38
Can be. 00:07:43
And then the way it functions essentially is. 00:07:44
The tax increments collected, it's provided to the city. 00:07:48
The developer performs the work. They have to perform the work following that procurement standard that Pete outlined. 00:07:52
They have to get. 00:08:00
Multiple. 00:08:01
Go with the lowest amount. 00:08:03
And then we reimburse the actual costs. 00:08:05
We don't. We don't. 00:08:09
Take their word for it you you verify the cost and then reimburse those costs with the RDA funds. 00:08:10
Where do I find those kind of reports? Or do I? 00:08:18
I don't have to give, I need. 00:08:24
Well, the way on other reimbursement agreements, the way it functions is. 00:08:31
The other party to the agreement, the developer party, will submit to the city invoices. 00:08:36
And then make a request for that reimbursement. 00:08:42
There are different ways some of them are structured. Some of them the city pays in tranches over years in the future because the 00:08:46
RDA funds are so in other words, the expenses. 00:08:51
Incurred by the developer now, but they don't recoup that expense until the RDA funds come in. 00:08:56
This one's slightly different from that that it doesn't require certain year payments, but. 00:09:03
You have to realize the RDA revenues before you make any reimbursements. 00:09:09
This is just the agreement and then later will approve the actual. Later they will submit invoices for the actual expenses 00:09:15
documentation indicating that they. 00:09:20
Incurred the expenses properly by following the procurement rules. 00:09:25
And then the city will review that and reimburse as appropriate. 00:09:30
That's right. So and and. 00:09:34
Correct. Thank you. 00:09:36
So this is just one more nuance. The city is also involved in the bidding process. So we don't just go get bids and then award it. 00:09:39
So we're we're getting those approved through the city staff. Yeah, thank you. That's a good point. So there's pre approval and 00:09:44
then there's post review of invoices. 00:09:49
OK. Any other? 00:09:56
We've also been working on talking about land for a fire station or cemetery and if we could put as one of the stipulations that 00:09:58
we shore up and finalize those deals with this agreement goes through, that would be awesome. 00:10:04
That'd be great, Yeah. We'd be happy to do that. 00:10:10
Any other request? 00:10:14
Questions. OK. 00:10:17
Any questions either? I think this is good. Thank you for finalizing those things. We'll just give staff that approval. So whoever 00:10:21
makes the motion just needs to put that as a stipulation for the fire station and cemetery showing that up. The staff can work 00:10:25
that out with them and finalize those things, OK. 00:10:30
I need a motion. 00:10:35
There, I move that we approve the consent. Excuse me. 00:10:36
Adopt the resolution. 00:10:42
You 2023-10 approving the Anderson that used RDA application and allowing the chair to sign the Argument Reimbursement agreement. 00:10:44
The stipulations as. 00:10:49
All right. First by tight Second, second by Christy, any discussion? 00:10:55
All right, This is done by roll call. Tice. Amber. Marty, Christy. All right, I need a motion to adjourn. Thanks, Marty. Second, 00:11:00
second by Amber. All in favor. Aye. Thanks for coming. 00:11:05
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OK, we're rolling. 00:00:01
All right. We're going to go ahead and get started. We're going to call our Vineyard Redevelopment Agency board meeting into 00:00:05
session. 00:00:09
Today is December 6, 2023. The time is 11/14. 00:00:13
And we're going to start with our consent items where we have an approval of our minutes for November 8th. 00:00:17
I move to approve the consent items as presented second. 00:00:24
First by Marty, second by Christie. All in favor, aye. All right, we'll go ahead and move into our business items. This is the 00:00:28
East Geneva reimbursement agreement. 00:00:32
And Morgan will. 00:00:37
You. 00:00:43
Oh no. 00:00:49
You're not moving it. 00:00:51
We are discussing it. 00:00:54
I'm fighting over. 00:00:56
That doesn't work more, it works. You just have to. You have to yell. You still have to talk to more. 00:01:09
Oh, I'm the organizer. 00:01:19
So this is like. 00:01:24
My understanding is. 00:01:26
It's very similar agreement to I can't. 00:01:28
Yeah. Will you come here please? Thank you. 00:01:35
OK. So, yeah, the we're on the Geneva reimbursement agreement. 00:01:48
So this will provide for the ability for the RDA to provide. 00:01:55
Do the infrastructure. 00:02:01
And. 00:02:05
And also we're contemplating. 00:02:08
Whether or not we could use it for a cemetery or the construction of a fire station. 00:02:12
I don't know Jamie, if you have any other highlights on that if you wanna No, I don't have any more details. You you may invite 00:02:17
the applicant if they wanna give the details of what the. 00:02:22
The proposed items to be reimbursed are. 00:02:28
So this is. 00:02:35
Very, very similar to the agreement that we did on the West side. 00:02:38
Which, well most of this, the infrastructure component of this is the same as we did on the West side where we are. It's a 00:02:41
reimbursement agreement reimbursing us for infrastructure. 00:02:47
Public infrastructure and system infrastructure, that is. 00:02:53
Installed in the east. 00:02:57
So that, so that will be very familiar same as the West side so. 00:02:59
Sewer water storm drain. 00:03:05
Yeah, sewer, sewer, water, storm drain roads, parking structures. 00:03:08
And that's that is reimbursed from increment generated from the East side. So very similar to the other reimbursement agreements 00:03:15
that we've done where we put in the money for the infrastructure if we build the facilities that generate the tax base. 00:03:21
To generate the RDA funding, then we get paid back. 00:03:28
The other category that is was not on the West side, that's on the east side is environmental cleanup and concrete remediation. 00:03:32
That's still an ongoing and very large ticket item that needs to be completed on the east side. 00:03:39
We think that we. 00:03:46
Good. 00:03:48
That not all of the plans are all the way approved through the process of. 00:03:51
For the cleanup but they but we are working with them on submitting. 00:03:56
The plans for the for the rest of the sites that do not currently have an active mitigation. 00:04:01
Approved through the. 00:04:08
So we've been working with DEQ and also with US Steel to nail those down. That's going to take. 00:04:10
Years and and lots of dollars. 00:04:16
To complete the mitigation on the east side. Then separately there's concrete remediation. 00:04:19
Which, as we all know, is going to be substantial on the east side. 00:04:24
To the South, like Ramil Rd. where that swings around, we were able to do some engineering to try to avoid some of the concrete. 00:04:31
In those areas, we'll do the same thing on the east side to the north. 00:04:38
But a lot of that development, in order to remediate that property to a developable condition, will require a lot of concrete 00:04:43
remediation. So that's excavation, crushing processing. 00:04:49
Extracting rebar, all of that. 00:04:56
So that's that's also. 00:04:59
RDA eligible, so we're asking for that to be an R. 00:05:03
A redevelopment agency expense? 00:05:08
And those those two items. 00:05:10
The both the environmental remediation and the concrete remediation. 00:05:13
And and processing would be the entire RDA boundaries would be able to contribute. 00:05:17
To those two categories. 00:05:24
So those are those won't be site specific where we're saying we're going to put an infrastructure that's just going to serve 00:05:26
these. 00:05:29
And so we'll be reimbursed from the increment coming off of those that's more recognizing that these these are historical. 00:05:32
Large facilities that need to be managed and one of the primary reasons the RDA was set up in the first place. 00:05:40
And over the years, a lot of the the land in the RDA boundaries. 00:05:48
Developed out is kind of low hanging fruit. 00:05:52
Because it has less, it had less. 00:05:55
Less environmental remediation to be done. 00:05:58
And now we're to the end of that where we're to the piece that has the most cost and the most environmental and concrete 00:06:00
remediation to be done. And so it needs to be able to be funded from more than just that site where all that consolidated cost is. 00:06:08
Any questions on that? 00:06:18
Yeah, I'm, I just, I'm wondering is it kind of like I'm signing a blank check or how does that work like down the road? I'm just 00:06:21
curious. Yeah. So that that's a really good question. So it would be very, very similar to what we did on the West side where it's 00:06:27
not a blank check there. There are checks and balances and oversight controls on that. So for example, on the West side we said 00:06:33
we're going to put in all of these roads and all this infrastructure and all these parking structures, but it's impossible to know 00:06:39
how much that costs. 00:06:45
And so in order to make sure that there's protections there, we have to have three independent bids for any of the work that we 00:06:51
have done. It's verified by the staff of the city. 00:06:56
As we generate invoices and we pay those invoices, those are submitted to the staff of the city for review and there's an ongoing 00:07:01
tally of what those are so that the city knows sorry, the R. 00:07:06
Board knows where those are at any given time. Your questions a good one. Sometimes the RDA Board gets reimbursement agreements 00:07:12
where we agree to a capped participation in an activity. 00:07:18
And this agreement is different from that. 00:07:24
That there's not a dollar amount cap, there's a percentage cap of. 00:07:27
Percentage of the tax increment costs that can be dedicated to these activities. 00:07:32
And then you're they're restricted in the types of activities. 00:07:38
Can be. 00:07:43
And then the way it functions essentially is. 00:07:44
The tax increments collected, it's provided to the city. 00:07:48
The developer performs the work. They have to perform the work following that procurement standard that Pete outlined. 00:07:52
They have to get. 00:08:00
Multiple. 00:08:01
Go with the lowest amount. 00:08:03
And then we reimburse the actual costs. 00:08:05
We don't. We don't. 00:08:09
Take their word for it you you verify the cost and then reimburse those costs with the RDA funds. 00:08:10
Where do I find those kind of reports? Or do I? 00:08:18
I don't have to give, I need. 00:08:24
Well, the way on other reimbursement agreements, the way it functions is. 00:08:31
The other party to the agreement, the developer party, will submit to the city invoices. 00:08:36
And then make a request for that reimbursement. 00:08:42
There are different ways some of them are structured. Some of them the city pays in tranches over years in the future because the 00:08:46
RDA funds are so in other words, the expenses. 00:08:51
Incurred by the developer now, but they don't recoup that expense until the RDA funds come in. 00:08:56
This one's slightly different from that that it doesn't require certain year payments, but. 00:09:03
You have to realize the RDA revenues before you make any reimbursements. 00:09:09
This is just the agreement and then later will approve the actual. Later they will submit invoices for the actual expenses 00:09:15
documentation indicating that they. 00:09:20
Incurred the expenses properly by following the procurement rules. 00:09:25
And then the city will review that and reimburse as appropriate. 00:09:30
That's right. So and and. 00:09:34
Correct. Thank you. 00:09:36
So this is just one more nuance. The city is also involved in the bidding process. So we don't just go get bids and then award it. 00:09:39
So we're we're getting those approved through the city staff. Yeah, thank you. That's a good point. So there's pre approval and 00:09:44
then there's post review of invoices. 00:09:49
OK. Any other? 00:09:56
We've also been working on talking about land for a fire station or cemetery and if we could put as one of the stipulations that 00:09:58
we shore up and finalize those deals with this agreement goes through, that would be awesome. 00:10:04
That'd be great, Yeah. We'd be happy to do that. 00:10:10
Any other request? 00:10:14
Questions. OK. 00:10:17
Any questions either? I think this is good. Thank you for finalizing those things. We'll just give staff that approval. So whoever 00:10:21
makes the motion just needs to put that as a stipulation for the fire station and cemetery showing that up. The staff can work 00:10:25
that out with them and finalize those things, OK. 00:10:30
I need a motion. 00:10:35
There, I move that we approve the consent. Excuse me. 00:10:36
Adopt the resolution. 00:10:42
You 2023-10 approving the Anderson that used RDA application and allowing the chair to sign the Argument Reimbursement agreement. 00:10:44
The stipulations as. 00:10:49
All right. First by tight Second, second by Christy, any discussion? 00:10:55
All right, This is done by roll call. Tice. Amber. Marty, Christy. All right, I need a motion to adjourn. Thanks, Marty. Second, 00:11:00
second by Amber. All in favor. Aye. Thanks for coming. 00:11:05
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