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INVOCATION/INSPIRATIONAL THOUGHTS/PLEDGE OF ALLEGIANCE – Vice Chair Sullivan lead the meeting in the pledge of allegiance.
OPEN SESSION – MOTION: COMMISSIONER BLACKBURN MOTIONED TO OPEN THE MEETING TO AN OPEN SESSION. COMMISSIONER JENKINS SECONDED THE MOTION. ROLL WENT AS FOLLOWS: CHAIR BRADY, VICE CHAIR SULLIVAN, COMMISSIONER RASMUSSEN, COMMISSION JENKINS, AND COMMISSIONER BLACKBURN VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.   MOTION: VICE CHAIR SULLIVAN MOTIONED TO CLOSE THE OPEN SESSION. COMMISSIONER BLACKBURN SECONDED THE MOTION. ROLL WENT AS FOLLOWS: CHAIR BRADY, VICE CHAIR SULLIVAN, COMMISSIONER RASMUSSEN, COMMISSION JENKINS, AND COMMISSIONER BLACKBURN VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.  
MINUTES REVIEW AND APPROVAL -1    August21 MOTION: COMMISSIONER JENKINS MOTIONED TO APPROVE THE MINUTES AS RECORDED. VICE CHAIR SULLIVAN SECONDED THE MOTION. ROLL WENT AS FOLLOWS: CHAIR BRADY, VICE CHAIR SULLIVAN, COMMISSIONER RASMUSSEN, COMMISSION JENKINS, AND COMMISSIONER BLACKBURN VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.          
BUSINESS ITEMS1    Public Hearing – Land Use Ordinance Text Amendment to Vineyard Subdivision Code (VSC).06.020 ‘Requirements for Preliminary Subdivision Applications’ and VSC.08.030 ‘Requirements for Final Subdivision Applications’; modifying the language to reflect the correct and appropriate signatures required for subdivision plats (preliminary and final); Ordinance Number21-11
Planner II Briam Amaya Perez introduced the text amendment and led the Planning Commission in a discussion.
MOTION: COMMISSIONER JENKINS MOTIONED TO OPEN THE PUBLIC HEARINGCOMMISSIONER BLACKBURN SECONDED THE MOTION. ROLL WENT AS FOLLOWS: CHAIR BRADY, VICE CHAIR SULLIVAN, COMMISSIONER RASMUSSEN, COMMISSION JENKINS, AND COMMISSIONER BLACKBURN VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.
MOTION: COMMISSIONER JENKINS MOTIONED TO CLOSE THE PUBLIC HEARINGCOMMISSIONER BLACKBURN SECONDED THE MOTION. ROLL WENT AS FOLLOWS: CHAIR BRADY, VICE CHAIR SULLIVAN, COMMISSIONER RASMUSSEN, COMMISSION JENKINS, AND COMMISSIONER BLACKBURN VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.
MOTION: COMMISSIONER JENKINS MOTIONED TO RECOMMEND APPROVAL OF THE ZONING TEXT AMENDMENT TO THE CITY COUNCIL. VICE CHAIR SULLIVAN SECONDED THE MOTION. ROLL WENT AS FOLLOWS: CHAIR BRADY, VICE CHAIR SULLIVAN, COMMISSIONER RASMUSSEN, COMMISSION JENKINS, AND COMMISSIONER BLACKBURN VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.  2    Election of Vice Chair for the remainder of the21 Calendar Year
MOTION: COMMISSIONER JENKINS MOTIONED TO NOMINATE COMMISSIONER KNIGHTON AS THE PLANNING COMMISSION VICE CHAIR WITH THE CONDITION THAT COMMISSIONER KNIGHTON APPROVED OF THE NOMINATION. COMMISSIONER BLACKBURN SECONDED THE MOTION. ROLL WENT AS FOLLOWS: CHAIR BRADY, VICE CHAIR SULLIVAN, COMMISSIONER RASMUSSEN, COMMISSION JENKINS, AND COMMISSIONER BLACKBURN VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.   WORK SESSION1    Planning Commission Training Opportunities
Planning Technician Cache Hancey reviewed three different opportunities for the Planning Commission members to continue their education and training.2    Planning Commission Bylaws
Community Development Director Morgan Brim asked the Planning Commission to review the bylaws written in the code and be ready to discuss them in the next meeting. Chair Brady reviewed the attendance requirements for Planning Commissioners.     COMMISSION MEMBERS’ REPORTS AND EX PARTE DISCUSSION DISCLOSURE
Vice-Chair Sullivan thanked the Planning Commission for the opportunity to serve as a member. Commissioner Blackburn shared that he would be attending the Utah League of Cities and Towns. Commissioner Jenkins thanked Public Works for their work in preparing the trails to the school.     ADJOURNMENT
Vice-Chair Sullivan motioned to adjourn the meeting.   CERTIFIED CORRECT ON:September21   CERTIFIED BY:   /s/ Cache Hancey                          Cache Hancey, Planning Technician
We're good. 00:00:03
Cool. Welcome everybody to the August 18th Vineyard Planning Commission meeting. This is Shannon Sullivan's last meeting, so she's 00:00:05
going to lead us in the Pledge of Allegiance. 00:00:12
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, 00:00:23
indivisible, with liberty and justice for all. 00:00:30
All right. 00:00:40
Normally I ask if you guys have had a chance to look over the minutes, but since they're audio now it's. 00:00:42
What was said was said. So do I have an approval for the August 4th? 00:00:48
Oh. 00:00:55
Sure. Yeah, Yeah, that's the second time I skipped that now. So driving, do I have a motion to open the open session? I make a 00:00:56
motion to open the open session 2nd. I'll second that. All right, all in favor. 00:01:04
Is there any public comments? Lots of people here tonight. Do I have a motion to close the open session? I make a motion to close 00:01:12
the open session. Second. All in favor, Aye. All right. 00:01:19
So moving on to three, 3 minutes for review and approval. Do I have a motion? Yeah, I can make a motion to approve Item 3.1, 00:01:26
August 4th minutes. Do I have a second? A second? All in favor, Aye. All right. Moving into business Items 4.1, Public hearing, 00:01:34
land use ordinance, text amendment to Vineyards Subdivision code. 00:01:41
OK, this one's pretty easy. So it's it's known to the subdivision code. 00:01:50
Our signature boxes on our plat, our subdivision plots, a lot of them had spaces for people to sign that aren't required by state 00:01:56
or county code for them to sign. And so we're doing is amending the the subdivision code where we talked about preliminary plots 00:02:04
and final plots to make sure that we're in line with the with the state and county requirements. 00:02:12
And so basically what the county, what the state requirement is, is to have the city planner, the city engineer and the city 00:02:20
manager representing the will of the legislative body sign the the plots moving forward. So only three. 00:02:29
Three people essentially and just add a little bit to that you can. 00:02:39
You're still gonna review it. And so you'll still have that distraction. What the city planner would do is ensure that whatever 00:02:44
gets approved is carried over into the Mylar that like the the document sheet that actually gets physically signed. So the process 00:02:51
would be the same, but it would save the, you know, because there have been times and you've been really good about it. But like, 00:02:57
you know, where we can't get someone who's supposed to be on it that the sign you're waiting. That's not easy. 00:03:04
No one here but it, but we figured we just meet the requirements of state code. That's all we have to do. 00:03:12
So, all right, so those changes in those two sections and that's it. OK. Do we need to open this up for a public hearing? Yes, 00:03:18
Yeah. All right. I have a motion. 00:03:23
Yeah, I make a motion that we open up the public hearing for item 4.1. 00:03:29
Second, all in favor, aye. All right. Anything else on that? Do you guys have any questions on this? 00:03:33
Just a question, I know this is the minimal requirement required by state and county, but is there any benefit to the city to have 00:03:43
more signatures? 00:03:48
Again, I I understand the minimal environment, but. 00:03:53
It all it all depends if the city wants more eyeballs on a plat before it gets signed, but we felt I have in the city under in the 00:03:58
city planner. 00:04:02
Done want one day. 00:04:38
And I noticed that we're adding the city manager in place of the mayor and somebody else says I think represent the legislative 00:04:40
body or something. 00:04:45
It is that best from the city. 00:04:50
To have the city manager represent the elected officials. So when it gets to the City Council, if they, if they want they can, 00:04:53
they can place the the mayor back on or we felt like just having kind of meeting the, the state code requirement was, was what we 00:05:00
need to do and that would kind of help us get us through the process a little faster. 00:05:07
So I, I don't, I mean, because I mean really the Planning Commission is the board that does the bulk of, of reviews for 00:05:16
subdivisions. 00:05:20
The City Council typically takes your guys''s, you know, recommendation because you're the, the planning experts. And so they, 00:05:26
they tend to not add a lot of like review analysis. And so we felt like the city planner and the engineer would be able to ensure 00:05:34
that anything that's brought up during the Planning Commission review is, is in there. 00:05:42
But yeah, I mean that that's our recommendation and if you, if you guys feel like keeping. 00:05:50
You know, the Planning Commission chair or the mayor on those or the, the, you know, any other individuals we can do that with, 00:05:57
you know, that we just feel like this will streamline the process that of course, and I, I don't feel strongly one way or another. 00:06:04
I like to keep things minimal. I just want to ask those questions for the release, open it up and talk about it. 00:06:11
As far as the mayor goes, I mean, having a city manager represents those who are elected seems to me to be a little bit. 00:06:18
Counter counter legislative, that is not having an elected official. 00:06:29
On that approval, if you will. 00:06:35
Because they're a little bit, they're held a little more responsible to the public when you're an elected official than if you're 00:06:40
hired employee. So I just wanted to throw that out. 00:06:44
Yeah. So will we as a as a Planning Commission, will we see all the flats before they need to be signed? 00:06:51
You know, I'm not seeing the door City engineer, Sir, just to kind of follow up on your question in regards to the city manager 00:07:02
signing the sign, the thoughts on behalf of the City Council, the City Council has a designate has provided him that authority. 00:07:10
Delegate, delegate the authority to allow him to act on on their behalf. Again, the same measure is doing this and to represent 00:07:20
the world of Council. So obviously the Council is going to be the one that approves the does the final approval of the plot and 00:07:26
the same managers just a fixing the signature. 00:07:32
Representing that there and they have done their approval to say manager serves at the will of the council. So for any for at any 00:07:38
time at the same address, I guess does not do represent the world of the council. Then the State Council can move forward with 00:07:46
whatever actions they would want to do that to include removing that authority to sign class as well. 00:07:55
And in that case, in regards to the Planning Commission. 00:08:04
Reviewing class, the answer is yes. And then this this city planner will be signing the plot to in essence do the same thing, kind 00:08:10
of show that the you know, the plot has been reviewed and accepted by the Planning Commission and the same Azure will be signing 00:08:19
their signature to represent that the city council's review that approved the plan as is the city engineer. 00:08:28
Is merely assigned to sign the flat to kind of acknowledge that the plot shows the information. 00:08:38
My technically correct information, I'll say it like that on that you also have it, you know, you also have the other people's 00:08:47
signatures as well, like the Lancer bear who's assigning signing it to test a test that the information being placed on there is, 00:08:55
you know, technically correct as well. So other, other municipalities outside the state or outside the state of Utah, excuse me. 00:09:04
You know, they they typically all they have, they might have the most body, whether it be in the mirror or the city manager and 00:09:12
maybe the city attorney. That's pretty much it. Again, it's. 00:09:17
It's really just aligning ourselves up to the to the state's requirements and kind of making it, I'll say like what Morgan has and 00:09:23
I'm sure other plans have stayed before, you know, making it easier for us to work with our business partners, the developers and 00:09:30
this kind of moving the process forward. 00:09:37
And I I believe. 00:09:45
It's not in the zoning code, but this, this will align our subdivision code with the municipal code because there's a section of 00:09:48
the municipal code that that allows the city manager to design plants in, in behalf of the of the City Council. And so there, 00:09:54
there's already language, but it's not in the subdivision code, it's the municipal code. And so we're, we're bringing that over to 00:10:00
the subdivision code as well. Cool. 00:10:06
Cool. All right. Any other questions? 00:10:13
Now do I have a motion? 00:10:17
I wouldn't close the public hearing first. I'll make a motion to close the public hearing second. 00:10:20
All in favor, aye. All right. 00:10:26
I don't have a motion. 00:10:29
Yeah, I'll go ahead and make a motion. Let me pull this up here. So I move to recommend approval of the proposed Subdivision Code 00:10:34
text Amendment Ordinance 2021-11. 00:10:39
2nd. 00:10:45
All in favor, well, this is, I apologize, as an ordinance, it's a roll call, right Anthony? 00:10:48
And Amber. 00:10:57
All right, so that passes. 00:10:59
So moving on to Item 4.2, election of Vice Chair for the remainder of the 2021 calendar year. So as you guys know, Shannon is 00:11:04
leaving us, which is unfortunate. 00:11:09
So I get to do this again, which we I feel like we just did and I'm really sorry. I've loved my time on the Planning Commission. 00:11:17
I'm very sad to leave you, but I have to so. 00:11:22
If I could say a word, I don't know. Yeah, absolutely has been absolutely incredible on the planet mission. She's represented a 00:11:29
city been really professional way and you're gonna you're gonna be missed. And you brought a perspective that I think that the 00:11:36
planning mission has really utilized and has elevated us as an organization. So it's gonna be super sad to. 00:11:44
So you go. Hopefully you'll stop by and visit. 00:11:52
As a citizen, I'll make lots of comments, lots of comedy. I will do this. Thank you so much Morgan. I really enjoyed my time here 00:11:57
too. Kind of echo what Morgan said. Seriously been awesome. It's been awesome having you on the Commission like. 00:12:03
I think that having you on a Commission has helped us all align and be on the same page with a lot of different things. 00:12:12
And I've really appreciated that. So you will be missed for sure. Thanks, Bryce. All right, so just one. So for the election of 00:12:18
the vice Chair has to be from regular members. 00:12:26
Jeff right, So Jeff's not here. You can throw I'm going to throw him under the bus. I thought Jeff was going to be here tonight. 00:12:36
He he's coming late. So is that? Nope, that's not him. That's not him. So he said he got he got caught in traffic. 00:12:43
OK, OK. 00:12:51
So yeah, I don't know if anybody wants to make a motion, if you guys want to talk about things. I know, Anthony, your last excuse 00:12:56
was that you're really busy with work lately. And Tim, your last excuse was that you're working with the Heritage Commission a lot 00:13:01
on the record. 00:13:07
All right. I did talk to Jeff and he. 00:13:15
Yeah, he doesn't have an excuse right now and so. 00:13:20
Somewhat. He's the one. You can make the the vote contingent to him accepting fatal if you want. Yeah, that's unless someone wants 00:13:23
to make another motion if somebody thinks that they don't want to. 00:13:30
Yeah, I'm happy to do whatever. I am starting up travel again for work. So Tuesday, Wednesday, Thursday, some typically gone for 00:13:38
that or we'll we'll start being in September. So all right, bye. 00:13:44
And I could do the vice chair if necessary through the end of the year. I just can't be the chair ever. 00:13:51
But as long as I don't have to do anything as vice chair, I'd be happy. 00:14:00
I love your attitude. 00:14:07
Did Jeff say that he was willing to? He did say that he was willing to. Okay, well then I nominate Jeff. 00:14:11
Nomination all right, do do we do an all in favor for this and and contingent upon you all in favor contingent upon his exception. 00:14:20
Well, if he said he's already accepted, he'll find that I mean. 00:14:26
Semi accepted. 00:14:32
That's why you're saying so. All in favor. Aye aye. Now you go absolutely aye. 00:14:39
All right. 00:14:51
So I'm moving on to five work session Planning Commission training opportunities continued from the previous meeting. OK, great. 00:14:52
Cash is gonna do this one for us. 00:14:56
So I don't know if you guys remember, but we do have three opportunities coming up this month or the next few months. We do have 00:15:02
the ombudsman training and I did hear back from them. I I requested the training. I just need to get back to him. He called when I 00:15:09
wasn't here. And so we will be able to do that training. Is that part of a Planning Commission training or would that do you know? 00:15:17
Morgan? Yeah, so we, we would set it up for the Planning Commission, hopefully. 00:15:24
Planning Commission meeting, OK, If not planning, good. Yeah, absolutely you did. OK. OK. So you've got to send it over two or 00:15:32
three potential times that work for all of us. And then we can go, yeah. So if we, yeah, maybe we'll just give them a couple of 00:15:38
future dates. So we'll have that to look forward to. And then we do have the APA Utah meeting. I don't know if any of you 00:15:44
expressed interest in that. 00:15:50
Jeff, Jeff. Yeah, Jeff and I think Tay both mentioned that they wanted to go to that one. 00:15:57
That's the American Planning Association. Yeah, it's, I think it's local. Yeah, these are all local. They have the following is 00:16:03
usually in the Wasatch Front. So I think it's Taylorsville, the spring one. Usually they they do like Saint George or or Moab. And 00:16:09
so, you know, we, we can talk about about that. There'd be a little bit more cost the city, but if there's interest in that, we 00:16:15
can send you guys as well. So. OK. 00:16:21
And then there's the did you say the league you talked about the Utah League details for the ATA 1 real quick. 00:16:28
But that, that, that's a really good one. Typically it's a 2 day and so there's a little bit more more demand, but you know, we'd 00:16:37
love to have have you guys there, you know, whoever can make it. That one was the end of September. 00:16:44
It's usually beginning in October and September. It's spreading September 9th and 10th. So it's it's coming up pretty quickly. 00:16:52
I can remember which one was which right after labor. 00:17:01
Yeah, yeah. 00:17:05
And I think on that one, we may even get a deal where we can send it like all City Council members and planning commissioners for 00:17:08
for like a low cost. They're they're AE type is trying to get more make it more cost affordable to to the planning commissioners. 00:17:14
I think planners that we have to pay the full price, but. 00:17:21
I don't care about us. So yeah, if you are interested, I would just go look at that agenda. It is pretty detailed. It looks like 00:17:29
they have 4 different like training each day that you can go to and they have some tours and stuff. So but I'll make note of you 00:17:35
wanna go and then and then the last option was the Utah League of Cities and Towns. I, I looked into a little bit more and it does 00:17:41
look like Thursday. It's kind of guided more towards planning. 00:17:48
The rest of the days wouldn't be as important. So if if you want to go on a Thursday that that would be a really good meeting. 00:17:55
And I can grab that date real quick. What kind of opportunities will there be? I'm thinking more like urban planning or something 00:18:01
like that as the city center comes on. I think it'd be right if we were better equipped to know like what to look for, what to. So 00:18:07
the those types of things. The Congress of New Urbanism, that's the, I think the Andred Gowani, he's like the really famous urban 00:18:13
desire guy. 00:18:19
And he? 00:18:26
But they're the Utah chapter. 00:18:29
But I, I, I looked down when I was, I thought that would, that would be cool until it's more urban design. Like, yeah, you know, 00:18:32
your, your public right of ways, walkability, that kind of stuff. And I, I couldn't find a conference. They had one last. Yeah, 00:18:37
they, they don't have one going on right now. I don't know. 00:18:42
Yeah, yeah, this is my grandpa's on the chair. So anything about like public transit, active transportation, those types of things 00:18:49
that were our cities done a lot of at the end B good. 00:18:55
Yeah, yeah, go ahead. Amber, you had a comment. 00:19:01
Brian and I have spoken to Soren. What's his last name? Simon Simonson. 00:19:06
At the county sustainability Commission or committee meeting, and I would be curious to reach out to him regarding this because he 00:19:15
has a lot of interesting things he talked about, right? Brian? This is related to his work, right? 00:19:22
Sorry, Rosa. 00:19:30
Is this, is this what his work is, or is he more in a different direction? No, I think he's a he's a planner. He might also be an 00:19:32
architect. I think so, yeah. He talked about. 00:19:37
Ability and and all the different cities that he'd recently been to so you could ask him. 00:19:42
Yeah, We can connect with them and see if he has any upcoming like seminars or trainings that we could be a part of as well. Yeah. 00:19:49
And then there's a lot of like one off type events and we can send those to you and, and a lot of those are like more walking 00:19:56
tours of projects, but it'll, it'll be like the the designer there. And I, I think maybe one or two of you went to the one in 00:20:04
South Salt Lake Vine you and cash want. Yeah, yeah. And the mayor went and they, they, they get into like the, the urban design 00:20:11
aspect and how, how kind of the interaction between the private property and. 00:20:18
Public sphere and how that works. And so I think that those are actually really good and they're usually a couple hours so we can 00:20:26
send you as those come come up. 00:20:30
We could send you guys any invites for those smart, smart towns. 00:20:34
Strong Towns had a really good one a year and a half ago but it was cancelled due to COVID so we were assigning everyone up for 00:20:42
that. 00:20:45
I've heard that they were supposed to reschedule that, but I don't know if kind of the uptick in in COVID cases if that gets 00:20:51
pushed off again, But that's a really good one. And they were going to do a, a downtown Provost walking tour and then he was going 00:20:57
to talk about the. 00:21:02
The kind of the. 00:21:08
The connection between land use and, and the fiscal health of the city and how those two are interconnected. So anyway, I, I think 00:21:11
that that would be a pretty interesting 1. So we'll, we'll look into that. But there's, there's a lot of those little things that, 00:21:18
that come up we can check into. And if you guys see anything, please let, let us know if there's anything that looks interesting. 00:21:25
You know, we'd like to try to keep them local, but do you see something that's, that's out of state, you know? 00:21:32
Let let us know if if it'll benefit the city we you know, we can see about or even I mean, just like quick searches, a lot of them 00:21:39
are online. 00:21:43
Yeah, things like that. But I would just say I'll keep looking. But if staff can find anything like she was saying like 00:21:47
sustainability related, smart city related, urban planning, active transportation, all those types of things that are kind of 00:21:53
going to be hot topics for the next couple of years with all the development coming in, I think those would be. 00:22:00
Good ones for us to be a part of. Yeah, you can, you can e-mail me if you do find anything and and I'll try to send something 00:22:07
whether it's monthly or quarterly with upcoming events. And Jeff, you've been in the architecture field. If you see anything 00:22:12
that's like urban design related, smart growth kind of stuff, let us know. 00:22:17
Yeah, anything like that? 00:22:25
OK, cool. 00:22:27
All right. Thank you. 00:22:30
So moving to 5.2 Planning Commission bylaws, Yeah, so we are. 00:22:33
And I think we've only looked at this like twice the last five years. We're supposed to look at it on an annual basis. So I'm not 00:22:40
going to go super deep into it. It's what I would ask. We'll put it again on the agenda for next week that, you know, please just 00:22:47
do a quick read through. It's 8 pages, so it's not a huge assignment, but just see if there's anything that sticks out to you. If 00:22:54
we need to make some amendments, any changes. The bylaws align with the Planning Commission code and the zoning code. 00:23:01
But they cover things like your powers and duties, the membership. So like we have 5 regular members. 00:23:09
And it allows one to three alternate members and it provides a breakdown. Tim was instrumental and and put putting out a lot of 00:23:16
this information together. Thoughts about compensation. I think that's very that's very general, just kind of what the City 00:23:23
Council is willing to, you know, provide you guys. 00:23:29
So if you want like $1000 a meeting you can go lobby that. 00:23:36
It's in our bylaws. 00:23:43
That's right. That's right. It talks about attendance and you know, understanding that we're going through through Covad, however 00:23:46
we can help you guys attend if there's health issues or concerns like we have Amber on Zoom. We're happy to to accommodate anyone 00:23:53
else right now, though we do have to have a base location and unless the governor provides the emergency order that he did last 00:23:59
year. 00:24:05
That allows us to go completely down, most likely. That probably won't happen for at least in the near future unless things get 00:24:12
really, really bad. So. 00:24:17
Well, we'll see what happens, but we do need to have at least three here. And so I mean, maybe annoying you guys if if we get a 00:24:23
couple that want to do Zoom, we're going to be calling and make sure we get we get a little base through here, but we are happy to 00:24:29
accommodate through through Zoom. It talks about just kind of the regular kind of meeting, the types of meetings, the workshop, 00:24:35
special meetings, closed meetings, field trips. 00:24:41
They give the description of the chair by chair, chair pro temp. 00:24:49
The secretary, what the town planner is the how do we can utilize legal counsel, But that's an important thing for you guys to 00:24:54
understand too, is if we do have something really controversial that's legal in nature, we'll try to reach out to the the city 00:25:02
attorney and have him here. But if you feel like the attorney needs to be at a meeting, let us know and we'll we'll get. 00:25:10
Get the attorney here and get the overall procedures rules of conduct. 00:25:18
You know, every now and then you may get into kind of a crazy meeting that's very controversial and. 00:25:25
Say if you, if you met once and there was kind of a hostile crowd, this provides sort of the procedures that you would go, you 00:25:32
would go through if you needed to remove someone from a meeting. Typically we'll have a pretty good idea of when those types of 00:25:38
meetings are going to come, but I our residents are pretty relaxed. I've been a few cities though that things like the pitchforks 00:25:44
are out. So I haven't, I haven't seen that too much here, but. 00:25:50
Definitely read through that stuff, especially chair, vice chair to kind of understand. 00:25:58
How to, how to deal with those types of difficult situations and staff is always here to, to support you in that. And then it 00:26:02
provides kind of the procedure for an amendment to the bylaws and then public hearing procedures. So, and the overall etiquette 00:26:09
for the meeting. So please read through those, let us know any amendments and we'll put that on the meeting for next week and for 00:26:16
good. Then we, you don't need to make a motion, but it'll be on if you want to. 00:26:24
Add something. 00:26:31
Modify something and delete something. 00:26:33
I didn't have the opportunity to review them and I'm just wondering. We ought to strive for consistency and terminology. 00:26:35
We're going back and forth between city planner and town planner. 00:26:44
We use the Town of Vineyard consistently in the bylaws. Are we still in town? Are we a city? 00:26:48
So I'm just wondering if there shouldn't be some effort to make that decision and then to make all of the language consistently. 00:26:56
Yeah, absolutely. 00:27:00
Yeah, we'll make that modification for for next week and we'll do an underlined. Yeah, that's that's actually a conversation that 00:27:04
Pam and I were in the middle of having this week. So that's an upcoming zoning text amendment. 00:27:11
We're still at town. Are we a city? Let's see our city. And that's what I thought. But we consistently see language. 00:27:20
We're going to figure out where to change that. 00:27:30
So I just had a couple of things to mention in this One thing that I brought up in the past and people thought I was crazy and 00:27:33
didn't believe me that it was in here, but you don't need a second to close a meeting. 00:27:40
It's in there, says it. 00:27:47
Just saying, did I close the public hearing? No, to close the meeting, to adjourn the meeting. Yeah, well, and I've seen some 00:27:50
cities too, The chair when it's done just goes meeting adjourned and they're they're done. 00:27:55
Yeah, and that I, I think that that, that that's up to that the chair, you know, if you're actively in a conversation and like on 00:28:02
something on the agenda and, and the chair, cuz I, I have seen that happen as well where, you know, there's a big fight going on 00:28:08
and, and the chair will just close. I've actually witnessed that. It's, it's, it gets crazy. I don't anticipate that happening 00:28:14
here. So it's it's kind of up, up to the chair on how they, how you want to. And then I have the second thing I just wanted to 00:28:20
read because. 00:28:26
I don't think any of us is maybe read this in a while, but as far as attendance goes, says members shall attend all meetings 00:28:32
except in the circumstances such as illness, vacations, work related travel and other approved absences. The chair may excuse a 00:28:39
member for up to three regular Commission meetings if a member is absent more than three consecutive meetings. 00:28:45
And has failed to notify the Commission chair in advance to obtain approval for said absences. Such absences may be considered non 00:28:52
performance of duty and can place the members subject to being removed and replaced upon recommendation of the chair to the mayor. 00:28:59
So it hasn't happened. But a reminder that if you're not going to be here at the very least, like let us know. Yeah. And then 00:29:05
please e-mail Bryce. I think everyone has Bryce's e-mail. But we can if. 00:29:12
Brian, if you can just resend that out just as I think we have a million emails with everyone on it, but you should have Bryce's 00:29:19
e-mail, just shoot him an e-mail. I mean, we understand with with COVID-19 going on like. 00:29:25
You know, we, we can, we can accommodate people, but we definitely need to have a quorum. We can get a lot of trouble if we have 00:29:32
like applicants scheduled and architects flying in for something and then there's a lot of quorum. But that, that, that happened 00:29:38
to you and it's nasty. So let's, let's not do that. So, so in that context, there are two places that the order 3 was used. One 00:29:45
says 3 meetings and the other one says 3 consecutive meetings. 00:29:51
And there are two different things. 00:29:59
Because I interpret them as being different. 00:30:02
If I heard you correctly. 00:30:06
It might be an area we could. 00:30:08
Yeah, clarifying. Let me yeah, next time. 00:30:11
More than it does say, more than three consecutive times. That's the last part. 00:30:14
At the first part, you said three meetings. Yeah. So yeah, that is so are those the same or do we need to, are they intended to be 00:30:19
two different things? 00:30:25
What was our intent? Yeah, that's a good point. 00:30:32
There are many questions we should clarify while we're doing this. 00:30:37
Yeah. 00:30:47
Fast. 00:30:52
I don't think I've ever missed 3 consecutive. Yeah, maybe they just. Amber, did you have a question? Yeah, I, I typed a question 00:30:55
chat, but I don't know if you thought, but is this, do alternates need to do the same thing? Is that true for everyone? Yeah. So 00:31:03
it it it covers all all members. And so I think in the code member covers both alternates and regular. 00:31:11
And then you know, you so, yeah. So still just just being an attendance and that can be in the audience. You don't have to be at 00:31:20
the podium or on Zoom or or on a call. 00:31:24
It's been a bit confusing because it seems like we're supposed to be requested. 00:31:28
As replacements, but yeah, so we were supposed to always be there. So we're just supposed to be there. Yeah, we're we're we're 00:31:34
supposed to be in attendance. And then whoever or the chair would would request one of you. Typically, I think the at least how 00:31:40
Bryce has done it is the first alternate to show up. 00:31:47
Fulfills the the the vacancy. 00:31:55
But I think that's, I think though to clarify too, I mean, if we have these questions and we're redoing the bylaws, we might as 00:31:57
well say that this applies to all alternates and that's good. 00:32:03
And yeah, I will usually either pick the first person that's here or if it's something somebody specifically interested about 00:32:11
then. 00:32:15
And then we're only required to have one to three alternates, so I. 00:32:21
You know, obviously we want to, it's nice to have three full alternates, but. 00:32:27
Requirements 112 or three. 00:32:32
Looks like. 00:32:35
OK, Yeah, I need to dive into this a little bit more over the next week and yeah, yeah, but we'll put that on the agenda and we'll 00:32:38
we'll take a shot at clarifying a few things and we'll have a marked up draft for you. 00:32:43
Cool. All right. 00:32:50
So moving to Commission member reports and expect a discussion disclosure. So one report is Jeff wasn't here but he was elected as 00:32:54
the Vice Chair for the Planning Commission is. 00:33:01
If you if you accept, cool, all right. 00:33:12
Any other Commission member reports or? 00:33:18
Disclosures. I just wanted to say thanks again for all of your time and to Morgan for all of his help and trying to make sure that 00:33:22
I knew what I was doing. And to all of you and the friendships that I've made here. It's been really awesome and I've really 00:33:29
enjoyed being part of the city and being learning more about it. And, and I'm so excited to see you guys around the neighborhood. 00:33:35
So that's kind of what I need to say. So thank you guys. 00:33:42
And I'm just going to report relative to the League of Cities and Towns, what is it called Towns and cities coming up the end of 00:33:49
September. I will be there much of the time. 00:33:55
As an exhibitor. 00:34:01
With organization I'm associated with, so you might see me there if anything come, but I look forward to seeing any of the city 00:34:04
officials come by our exhibit. Just serve. 00:34:09
So we'll be there exhibiting. 00:34:16
Great. I won't be there the whole time, but some of the time. 00:34:18
I I just had one thing I wanted to thank Chris and his crew. They've been great this week with getting all the trails ready for 00:34:24
kids riding bikes. No flat tires in my neighborhood that I've heard of yet. So they're on the street sweeper up and down the 00:34:30
trail, which is great. So, yeah, just appreciate the staff attention to all that. 00:34:36
So Cash did get a couple complaints on that. So I spoke too soon. Are they at least complaining to the right channels? OK, that's 00:34:43
good. I have had to notify people that great thing on Facebook is not productive. Like like if you have a problem with the city, 00:34:50
reach out to the city. So I'm okay, at least they're doing it the right channel. Yeah. And we're trying to make that trail focus. 00:34:58
So we'll we'll try and because it's going to take a while to get rid of those puncture weeds and even if we spray and kill them. 00:35:05
Yeah, there's no cars you got across. So all right, good. That's very good because last summer I think I had, they counted 18 00:35:43
puncture wounds in her. Puncture wounds, punctures in my tires. I had that like stuff and it just looked like a great booze 00:35:49
everywhere. It was gross. So anyway, thanks, Chris. 00:35:55
I did. I had a quick question, Mr. Chris, with the neighborhood covering the HA5, if there are patches that aren't covered, is 00:36:04
that something that neighbors should report or? 00:36:10
Mike in the neighborhood where we got the application down in the stairs where it's flaked off or yeah. So I think that there was 00:36:18
like just. 00:36:22
There might have been dirt on the ground before they put it on and so there's like just random. 00:36:25
Like whole areas of spots that aren't yeah that we've that's that if you can point some of those out, that's OK and they can come 00:36:31
back and do treatment. Sometimes some touch up work. Sometimes if there was something spilled on the road or like a vehicle leak, 00:36:39
some sort of fluid, sometimes that will prevent the. 00:36:47
Their product from sticking to the the asphalt and so we'll go on and then when you get some rain or. 00:36:56
Some friction on it, it'll rub off or flake off or something like that. So sometimes there's areas where there's not a whole lot 00:37:03
we can do for these types of surface treatments, but what will let us know and we'll see if we can't get them taken care of. 00:37:12
Yeah, staff reports. You guys have anything? 00:37:21
Should brought us up there and during the train. Naseem has a connection to the mayor in Gunnison and. 00:37:26
She has she has offered to provide us a tour of the like the downtown, the theater, the the historic theater. 00:37:36
So my brother kind of gets a historic theater and so that you know that that might be kind of a fun thing for us to do a field 00:37:44
trip down there too. And. 00:37:48
I don't know, grab some lunch, head back. It's really cool. 00:37:52
You know the IT would be the the historic theater which was there serves as a movie theater and also a performing arts theater 00:37:58
restored to its original night 1800s. 00:38:05
Work also the downtown area has a the murals of the downtown area that represents the historical part of the historical culture of 00:38:13
the city as well as like a area of a pedestrian, pedestrian underpass and how they incorporated kind of something like a something 00:38:21
interesting for the for the pedestrian underpass to kind of make it. 00:38:29
Attracting for people as they as they go, go underneath it versus just say every day. 00:38:38
Bridge. 00:38:44
Cool. For those who don't know, Gunderson is between Centerfield and Sterling. 00:38:45
It's got it's got an evil downtown so. 00:38:51
It's just, it's just South of man. Yeah, I was going to South of. 00:38:56
How far is that? A 2 hour drive? It's about an hour and a half. Yeah, it's not. It's not bad. So we could do like a morning thing 00:39:01
if you guys want. 00:39:05
Yeah, we'll go take a tour of the prison while we're there. Yeah. 00:39:10
But that's it. We'll send an e-mail when we set that up. But that that should be fun. Well, along those lines, I think any 00:39:15
partnerships with other cities that we can do in Planning Commission, like I would be very interested in doing that. Like when we 00:39:23
talk about trails, it makes sense to have a joint meeting or something with Linden or with Provo, you know, with Draper doing the 00:39:30
point that that's in the Urban Development that could be similar to our downtown, you know, those types of things, I think. 00:39:37
Wherever we can partner with other cities. I think it makes a lot of sense. So I met with the point director today, Alan Matheson, 00:39:45
and he gave us a presentation. It was, it was really great. He, he said he is, he would love to, you know, meet with whoever. I 00:39:51
don't know if he'd be willing to come here or maybe else go, go to his office or something like that for him and get a 00:39:58
presentation of what, what their plans are down there for that. 00:40:04
That project is it's double the size of of our downtown and has the same level of density and intensity of uses and like. 00:40:11
Really closely, not another following our plan, but like their plan matches really closely with like the The Walking distances, 00:40:20
the different centers, the transit incorporation trails and green space space throughout. So there I mean their idea was that 00:40:28
everyone within every resident or business within 500 feet can can reach an open space trail. 00:40:36
So kind of cool, but that that if you want, I'm happy to reach out to him. And yeah, 'cause I mean, it makes sense. Like if we 00:40:44
look at that and see this is better than what we had envisioned, it's not built yet. So we should, we should be continually 00:40:49
improving it until it's ready to go, in my opinion. Sure, yeah, I'll chat with him, see if he'd be willing to come here or maybe 00:40:54
just do something, you know? 00:41:00
That is often that, yeah. 00:41:05
I think that project has a website. You know the website. Have you just typed in like the point? Point of the Mountain plans, 00:41:08
you'll see it, it's called the point, but. 00:41:13
Yeah. 00:41:20
Should we have something like that? 00:41:23
It's a vineyard, UT. 00:41:32
There are planning commissions that have just like major project. 00:41:37
Or development milestones or things that are going on. I've even seen from an economic development standpoint, like what's this 00:41:43
building that's being built right now? And they can. So I mean, people are always curious. That's a that's a good idea. 00:41:49
Maybe we can do a page on the website that's specific to the downtown and that's where that's going to be your biggest project. 00:41:58
On the. 00:42:04
Map that shows some of the developments going on in the city and it has like some basic information on some of these projects so. 00:42:08
Yeah, OK, cool. 00:42:18
All right. Anything else from staff? 00:42:20
No. All right. Do I have a motion to adjourn the meeting? 00:42:24
I make a motion to adjourn the meeting. All right. I will not second. 00:42:31
And the meeting is closed. 00:42:35
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We're good. 00:00:03
Cool. Welcome everybody to the August 18th Vineyard Planning Commission meeting. This is Shannon Sullivan's last meeting, so she's 00:00:05
going to lead us in the Pledge of Allegiance. 00:00:12
I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, 00:00:23
indivisible, with liberty and justice for all. 00:00:30
All right. 00:00:40
Normally I ask if you guys have had a chance to look over the minutes, but since they're audio now it's. 00:00:42
What was said was said. So do I have an approval for the August 4th? 00:00:48
Oh. 00:00:55
Sure. Yeah, Yeah, that's the second time I skipped that now. So driving, do I have a motion to open the open session? I make a 00:00:56
motion to open the open session 2nd. I'll second that. All right, all in favor. 00:01:04
Is there any public comments? Lots of people here tonight. Do I have a motion to close the open session? I make a motion to close 00:01:12
the open session. Second. All in favor, Aye. All right. 00:01:19
So moving on to three, 3 minutes for review and approval. Do I have a motion? Yeah, I can make a motion to approve Item 3.1, 00:01:26
August 4th minutes. Do I have a second? A second? All in favor, Aye. All right. Moving into business Items 4.1, Public hearing, 00:01:34
land use ordinance, text amendment to Vineyards Subdivision code. 00:01:41
OK, this one's pretty easy. So it's it's known to the subdivision code. 00:01:50
Our signature boxes on our plat, our subdivision plots, a lot of them had spaces for people to sign that aren't required by state 00:01:56
or county code for them to sign. And so we're doing is amending the the subdivision code where we talked about preliminary plots 00:02:04
and final plots to make sure that we're in line with the with the state and county requirements. 00:02:12
And so basically what the county, what the state requirement is, is to have the city planner, the city engineer and the city 00:02:20
manager representing the will of the legislative body sign the the plots moving forward. So only three. 00:02:29
Three people essentially and just add a little bit to that you can. 00:02:39
You're still gonna review it. And so you'll still have that distraction. What the city planner would do is ensure that whatever 00:02:44
gets approved is carried over into the Mylar that like the the document sheet that actually gets physically signed. So the process 00:02:51
would be the same, but it would save the, you know, because there have been times and you've been really good about it. But like, 00:02:57
you know, where we can't get someone who's supposed to be on it that the sign you're waiting. That's not easy. 00:03:04
No one here but it, but we figured we just meet the requirements of state code. That's all we have to do. 00:03:12
So, all right, so those changes in those two sections and that's it. OK. Do we need to open this up for a public hearing? Yes, 00:03:18
Yeah. All right. I have a motion. 00:03:23
Yeah, I make a motion that we open up the public hearing for item 4.1. 00:03:29
Second, all in favor, aye. All right. Anything else on that? Do you guys have any questions on this? 00:03:33
Just a question, I know this is the minimal requirement required by state and county, but is there any benefit to the city to have 00:03:43
more signatures? 00:03:48
Again, I I understand the minimal environment, but. 00:03:53
It all it all depends if the city wants more eyeballs on a plat before it gets signed, but we felt I have in the city under in the 00:03:58
city planner. 00:04:02
Done want one day. 00:04:38
And I noticed that we're adding the city manager in place of the mayor and somebody else says I think represent the legislative 00:04:40
body or something. 00:04:45
It is that best from the city. 00:04:50
To have the city manager represent the elected officials. So when it gets to the City Council, if they, if they want they can, 00:04:53
they can place the the mayor back on or we felt like just having kind of meeting the, the state code requirement was, was what we 00:05:00
need to do and that would kind of help us get us through the process a little faster. 00:05:07
So I, I don't, I mean, because I mean really the Planning Commission is the board that does the bulk of, of reviews for 00:05:16
subdivisions. 00:05:20
The City Council typically takes your guys''s, you know, recommendation because you're the, the planning experts. And so they, 00:05:26
they tend to not add a lot of like review analysis. And so we felt like the city planner and the engineer would be able to ensure 00:05:34
that anything that's brought up during the Planning Commission review is, is in there. 00:05:42
But yeah, I mean that that's our recommendation and if you, if you guys feel like keeping. 00:05:50
You know, the Planning Commission chair or the mayor on those or the, the, you know, any other individuals we can do that with, 00:05:57
you know, that we just feel like this will streamline the process that of course, and I, I don't feel strongly one way or another. 00:06:04
I like to keep things minimal. I just want to ask those questions for the release, open it up and talk about it. 00:06:11
As far as the mayor goes, I mean, having a city manager represents those who are elected seems to me to be a little bit. 00:06:18
Counter counter legislative, that is not having an elected official. 00:06:29
On that approval, if you will. 00:06:35
Because they're a little bit, they're held a little more responsible to the public when you're an elected official than if you're 00:06:40
hired employee. So I just wanted to throw that out. 00:06:44
Yeah. So will we as a as a Planning Commission, will we see all the flats before they need to be signed? 00:06:51
You know, I'm not seeing the door City engineer, Sir, just to kind of follow up on your question in regards to the city manager 00:07:02
signing the sign, the thoughts on behalf of the City Council, the City Council has a designate has provided him that authority. 00:07:10
Delegate, delegate the authority to allow him to act on on their behalf. Again, the same measure is doing this and to represent 00:07:20
the world of Council. So obviously the Council is going to be the one that approves the does the final approval of the plot and 00:07:26
the same managers just a fixing the signature. 00:07:32
Representing that there and they have done their approval to say manager serves at the will of the council. So for any for at any 00:07:38
time at the same address, I guess does not do represent the world of the council. Then the State Council can move forward with 00:07:46
whatever actions they would want to do that to include removing that authority to sign class as well. 00:07:55
And in that case, in regards to the Planning Commission. 00:08:04
Reviewing class, the answer is yes. And then this this city planner will be signing the plot to in essence do the same thing, kind 00:08:10
of show that the you know, the plot has been reviewed and accepted by the Planning Commission and the same Azure will be signing 00:08:19
their signature to represent that the city council's review that approved the plan as is the city engineer. 00:08:28
Is merely assigned to sign the flat to kind of acknowledge that the plot shows the information. 00:08:38
My technically correct information, I'll say it like that on that you also have it, you know, you also have the other people's 00:08:47
signatures as well, like the Lancer bear who's assigning signing it to test a test that the information being placed on there is, 00:08:55
you know, technically correct as well. So other, other municipalities outside the state or outside the state of Utah, excuse me. 00:09:04
You know, they they typically all they have, they might have the most body, whether it be in the mirror or the city manager and 00:09:12
maybe the city attorney. That's pretty much it. Again, it's. 00:09:17
It's really just aligning ourselves up to the to the state's requirements and kind of making it, I'll say like what Morgan has and 00:09:23
I'm sure other plans have stayed before, you know, making it easier for us to work with our business partners, the developers and 00:09:30
this kind of moving the process forward. 00:09:37
And I I believe. 00:09:45
It's not in the zoning code, but this, this will align our subdivision code with the municipal code because there's a section of 00:09:48
the municipal code that that allows the city manager to design plants in, in behalf of the of the City Council. And so there, 00:09:54
there's already language, but it's not in the subdivision code, it's the municipal code. And so we're, we're bringing that over to 00:10:00
the subdivision code as well. Cool. 00:10:06
Cool. All right. Any other questions? 00:10:13
Now do I have a motion? 00:10:17
I wouldn't close the public hearing first. I'll make a motion to close the public hearing second. 00:10:20
All in favor, aye. All right. 00:10:26
I don't have a motion. 00:10:29
Yeah, I'll go ahead and make a motion. Let me pull this up here. So I move to recommend approval of the proposed Subdivision Code 00:10:34
text Amendment Ordinance 2021-11. 00:10:39
2nd. 00:10:45
All in favor, well, this is, I apologize, as an ordinance, it's a roll call, right Anthony? 00:10:48
And Amber. 00:10:57
All right, so that passes. 00:10:59
So moving on to Item 4.2, election of Vice Chair for the remainder of the 2021 calendar year. So as you guys know, Shannon is 00:11:04
leaving us, which is unfortunate. 00:11:09
So I get to do this again, which we I feel like we just did and I'm really sorry. I've loved my time on the Planning Commission. 00:11:17
I'm very sad to leave you, but I have to so. 00:11:22
If I could say a word, I don't know. Yeah, absolutely has been absolutely incredible on the planet mission. She's represented a 00:11:29
city been really professional way and you're gonna you're gonna be missed. And you brought a perspective that I think that the 00:11:36
planning mission has really utilized and has elevated us as an organization. So it's gonna be super sad to. 00:11:44
So you go. Hopefully you'll stop by and visit. 00:11:52
As a citizen, I'll make lots of comments, lots of comedy. I will do this. Thank you so much Morgan. I really enjoyed my time here 00:11:57
too. Kind of echo what Morgan said. Seriously been awesome. It's been awesome having you on the Commission like. 00:12:03
I think that having you on a Commission has helped us all align and be on the same page with a lot of different things. 00:12:12
And I've really appreciated that. So you will be missed for sure. Thanks, Bryce. All right, so just one. So for the election of 00:12:18
the vice Chair has to be from regular members. 00:12:26
Jeff right, So Jeff's not here. You can throw I'm going to throw him under the bus. I thought Jeff was going to be here tonight. 00:12:36
He he's coming late. So is that? Nope, that's not him. That's not him. So he said he got he got caught in traffic. 00:12:43
OK, OK. 00:12:51
So yeah, I don't know if anybody wants to make a motion, if you guys want to talk about things. I know, Anthony, your last excuse 00:12:56
was that you're really busy with work lately. And Tim, your last excuse was that you're working with the Heritage Commission a lot 00:13:01
on the record. 00:13:07
All right. I did talk to Jeff and he. 00:13:15
Yeah, he doesn't have an excuse right now and so. 00:13:20
Somewhat. He's the one. You can make the the vote contingent to him accepting fatal if you want. Yeah, that's unless someone wants 00:13:23
to make another motion if somebody thinks that they don't want to. 00:13:30
Yeah, I'm happy to do whatever. I am starting up travel again for work. So Tuesday, Wednesday, Thursday, some typically gone for 00:13:38
that or we'll we'll start being in September. So all right, bye. 00:13:44
And I could do the vice chair if necessary through the end of the year. I just can't be the chair ever. 00:13:51
But as long as I don't have to do anything as vice chair, I'd be happy. 00:14:00
I love your attitude. 00:14:07
Did Jeff say that he was willing to? He did say that he was willing to. Okay, well then I nominate Jeff. 00:14:11
Nomination all right, do do we do an all in favor for this and and contingent upon you all in favor contingent upon his exception. 00:14:20
Well, if he said he's already accepted, he'll find that I mean. 00:14:26
Semi accepted. 00:14:32
That's why you're saying so. All in favor. Aye aye. Now you go absolutely aye. 00:14:39
All right. 00:14:51
So I'm moving on to five work session Planning Commission training opportunities continued from the previous meeting. OK, great. 00:14:52
Cash is gonna do this one for us. 00:14:56
So I don't know if you guys remember, but we do have three opportunities coming up this month or the next few months. We do have 00:15:02
the ombudsman training and I did hear back from them. I I requested the training. I just need to get back to him. He called when I 00:15:09
wasn't here. And so we will be able to do that training. Is that part of a Planning Commission training or would that do you know? 00:15:17
Morgan? Yeah, so we, we would set it up for the Planning Commission, hopefully. 00:15:24
Planning Commission meeting, OK, If not planning, good. Yeah, absolutely you did. OK. OK. So you've got to send it over two or 00:15:32
three potential times that work for all of us. And then we can go, yeah. So if we, yeah, maybe we'll just give them a couple of 00:15:38
future dates. So we'll have that to look forward to. And then we do have the APA Utah meeting. I don't know if any of you 00:15:44
expressed interest in that. 00:15:50
Jeff, Jeff. Yeah, Jeff and I think Tay both mentioned that they wanted to go to that one. 00:15:57
That's the American Planning Association. Yeah, it's, I think it's local. Yeah, these are all local. They have the following is 00:16:03
usually in the Wasatch Front. So I think it's Taylorsville, the spring one. Usually they they do like Saint George or or Moab. And 00:16:09
so, you know, we, we can talk about about that. There'd be a little bit more cost the city, but if there's interest in that, we 00:16:15
can send you guys as well. So. OK. 00:16:21
And then there's the did you say the league you talked about the Utah League details for the ATA 1 real quick. 00:16:28
But that, that, that's a really good one. Typically it's a 2 day and so there's a little bit more more demand, but you know, we'd 00:16:37
love to have have you guys there, you know, whoever can make it. That one was the end of September. 00:16:44
It's usually beginning in October and September. It's spreading September 9th and 10th. So it's it's coming up pretty quickly. 00:16:52
I can remember which one was which right after labor. 00:17:01
Yeah, yeah. 00:17:05
And I think on that one, we may even get a deal where we can send it like all City Council members and planning commissioners for 00:17:08
for like a low cost. They're they're AE type is trying to get more make it more cost affordable to to the planning commissioners. 00:17:14
I think planners that we have to pay the full price, but. 00:17:21
I don't care about us. So yeah, if you are interested, I would just go look at that agenda. It is pretty detailed. It looks like 00:17:29
they have 4 different like training each day that you can go to and they have some tours and stuff. So but I'll make note of you 00:17:35
wanna go and then and then the last option was the Utah League of Cities and Towns. I, I looked into a little bit more and it does 00:17:41
look like Thursday. It's kind of guided more towards planning. 00:17:48
The rest of the days wouldn't be as important. So if if you want to go on a Thursday that that would be a really good meeting. 00:17:55
And I can grab that date real quick. What kind of opportunities will there be? I'm thinking more like urban planning or something 00:18:01
like that as the city center comes on. I think it'd be right if we were better equipped to know like what to look for, what to. So 00:18:07
the those types of things. The Congress of New Urbanism, that's the, I think the Andred Gowani, he's like the really famous urban 00:18:13
desire guy. 00:18:19
And he? 00:18:26
But they're the Utah chapter. 00:18:29
But I, I, I looked down when I was, I thought that would, that would be cool until it's more urban design. Like, yeah, you know, 00:18:32
your, your public right of ways, walkability, that kind of stuff. And I, I couldn't find a conference. They had one last. Yeah, 00:18:37
they, they don't have one going on right now. I don't know. 00:18:42
Yeah, yeah, this is my grandpa's on the chair. So anything about like public transit, active transportation, those types of things 00:18:49
that were our cities done a lot of at the end B good. 00:18:55
Yeah, yeah, go ahead. Amber, you had a comment. 00:19:01
Brian and I have spoken to Soren. What's his last name? Simon Simonson. 00:19:06
At the county sustainability Commission or committee meeting, and I would be curious to reach out to him regarding this because he 00:19:15
has a lot of interesting things he talked about, right? Brian? This is related to his work, right? 00:19:22
Sorry, Rosa. 00:19:30
Is this, is this what his work is, or is he more in a different direction? No, I think he's a he's a planner. He might also be an 00:19:32
architect. I think so, yeah. He talked about. 00:19:37
Ability and and all the different cities that he'd recently been to so you could ask him. 00:19:42
Yeah, We can connect with them and see if he has any upcoming like seminars or trainings that we could be a part of as well. Yeah. 00:19:49
And then there's a lot of like one off type events and we can send those to you and, and a lot of those are like more walking 00:19:56
tours of projects, but it'll, it'll be like the the designer there. And I, I think maybe one or two of you went to the one in 00:20:04
South Salt Lake Vine you and cash want. Yeah, yeah. And the mayor went and they, they, they get into like the, the urban design 00:20:11
aspect and how, how kind of the interaction between the private property and. 00:20:18
Public sphere and how that works. And so I think that those are actually really good and they're usually a couple hours so we can 00:20:26
send you as those come come up. 00:20:30
We could send you guys any invites for those smart, smart towns. 00:20:34
Strong Towns had a really good one a year and a half ago but it was cancelled due to COVID so we were assigning everyone up for 00:20:42
that. 00:20:45
I've heard that they were supposed to reschedule that, but I don't know if kind of the uptick in in COVID cases if that gets 00:20:51
pushed off again, But that's a really good one. And they were going to do a, a downtown Provost walking tour and then he was going 00:20:57
to talk about the. 00:21:02
The kind of the. 00:21:08
The connection between land use and, and the fiscal health of the city and how those two are interconnected. So anyway, I, I think 00:21:11
that that would be a pretty interesting 1. So we'll, we'll look into that. But there's, there's a lot of those little things that, 00:21:18
that come up we can check into. And if you guys see anything, please let, let us know if there's anything that looks interesting. 00:21:25
You know, we'd like to try to keep them local, but do you see something that's, that's out of state, you know? 00:21:32
Let let us know if if it'll benefit the city we you know, we can see about or even I mean, just like quick searches, a lot of them 00:21:39
are online. 00:21:43
Yeah, things like that. But I would just say I'll keep looking. But if staff can find anything like she was saying like 00:21:47
sustainability related, smart city related, urban planning, active transportation, all those types of things that are kind of 00:21:53
going to be hot topics for the next couple of years with all the development coming in, I think those would be. 00:22:00
Good ones for us to be a part of. Yeah, you can, you can e-mail me if you do find anything and and I'll try to send something 00:22:07
whether it's monthly or quarterly with upcoming events. And Jeff, you've been in the architecture field. If you see anything 00:22:12
that's like urban design related, smart growth kind of stuff, let us know. 00:22:17
Yeah, anything like that? 00:22:25
OK, cool. 00:22:27
All right. Thank you. 00:22:30
So moving to 5.2 Planning Commission bylaws, Yeah, so we are. 00:22:33
And I think we've only looked at this like twice the last five years. We're supposed to look at it on an annual basis. So I'm not 00:22:40
going to go super deep into it. It's what I would ask. We'll put it again on the agenda for next week that, you know, please just 00:22:47
do a quick read through. It's 8 pages, so it's not a huge assignment, but just see if there's anything that sticks out to you. If 00:22:54
we need to make some amendments, any changes. The bylaws align with the Planning Commission code and the zoning code. 00:23:01
But they cover things like your powers and duties, the membership. So like we have 5 regular members. 00:23:09
And it allows one to three alternate members and it provides a breakdown. Tim was instrumental and and put putting out a lot of 00:23:16
this information together. Thoughts about compensation. I think that's very that's very general, just kind of what the City 00:23:23
Council is willing to, you know, provide you guys. 00:23:29
So if you want like $1000 a meeting you can go lobby that. 00:23:36
It's in our bylaws. 00:23:43
That's right. That's right. It talks about attendance and you know, understanding that we're going through through Covad, however 00:23:46
we can help you guys attend if there's health issues or concerns like we have Amber on Zoom. We're happy to to accommodate anyone 00:23:53
else right now, though we do have to have a base location and unless the governor provides the emergency order that he did last 00:23:59
year. 00:24:05
That allows us to go completely down, most likely. That probably won't happen for at least in the near future unless things get 00:24:12
really, really bad. So. 00:24:17
Well, we'll see what happens, but we do need to have at least three here. And so I mean, maybe annoying you guys if if we get a 00:24:23
couple that want to do Zoom, we're going to be calling and make sure we get we get a little base through here, but we are happy to 00:24:29
accommodate through through Zoom. It talks about just kind of the regular kind of meeting, the types of meetings, the workshop, 00:24:35
special meetings, closed meetings, field trips. 00:24:41
They give the description of the chair by chair, chair pro temp. 00:24:49
The secretary, what the town planner is the how do we can utilize legal counsel, But that's an important thing for you guys to 00:24:54
understand too, is if we do have something really controversial that's legal in nature, we'll try to reach out to the the city 00:25:02
attorney and have him here. But if you feel like the attorney needs to be at a meeting, let us know and we'll we'll get. 00:25:10
Get the attorney here and get the overall procedures rules of conduct. 00:25:18
You know, every now and then you may get into kind of a crazy meeting that's very controversial and. 00:25:25
Say if you, if you met once and there was kind of a hostile crowd, this provides sort of the procedures that you would go, you 00:25:32
would go through if you needed to remove someone from a meeting. Typically we'll have a pretty good idea of when those types of 00:25:38
meetings are going to come, but I our residents are pretty relaxed. I've been a few cities though that things like the pitchforks 00:25:44
are out. So I haven't, I haven't seen that too much here, but. 00:25:50
Definitely read through that stuff, especially chair, vice chair to kind of understand. 00:25:58
How to, how to deal with those types of difficult situations and staff is always here to, to support you in that. And then it 00:26:02
provides kind of the procedure for an amendment to the bylaws and then public hearing procedures. So, and the overall etiquette 00:26:09
for the meeting. So please read through those, let us know any amendments and we'll put that on the meeting for next week and for 00:26:16
good. Then we, you don't need to make a motion, but it'll be on if you want to. 00:26:24
Add something. 00:26:31
Modify something and delete something. 00:26:33
I didn't have the opportunity to review them and I'm just wondering. We ought to strive for consistency and terminology. 00:26:35
We're going back and forth between city planner and town planner. 00:26:44
We use the Town of Vineyard consistently in the bylaws. Are we still in town? Are we a city? 00:26:48
So I'm just wondering if there shouldn't be some effort to make that decision and then to make all of the language consistently. 00:26:56
Yeah, absolutely. 00:27:00
Yeah, we'll make that modification for for next week and we'll do an underlined. Yeah, that's that's actually a conversation that 00:27:04
Pam and I were in the middle of having this week. So that's an upcoming zoning text amendment. 00:27:11
We're still at town. Are we a city? Let's see our city. And that's what I thought. But we consistently see language. 00:27:20
We're going to figure out where to change that. 00:27:30
So I just had a couple of things to mention in this One thing that I brought up in the past and people thought I was crazy and 00:27:33
didn't believe me that it was in here, but you don't need a second to close a meeting. 00:27:40
It's in there, says it. 00:27:47
Just saying, did I close the public hearing? No, to close the meeting, to adjourn the meeting. Yeah, well, and I've seen some 00:27:50
cities too, The chair when it's done just goes meeting adjourned and they're they're done. 00:27:55
Yeah, and that I, I think that that, that that's up to that the chair, you know, if you're actively in a conversation and like on 00:28:02
something on the agenda and, and the chair, cuz I, I have seen that happen as well where, you know, there's a big fight going on 00:28:08
and, and the chair will just close. I've actually witnessed that. It's, it's, it gets crazy. I don't anticipate that happening 00:28:14
here. So it's it's kind of up, up to the chair on how they, how you want to. And then I have the second thing I just wanted to 00:28:20
read because. 00:28:26
I don't think any of us is maybe read this in a while, but as far as attendance goes, says members shall attend all meetings 00:28:32
except in the circumstances such as illness, vacations, work related travel and other approved absences. The chair may excuse a 00:28:39
member for up to three regular Commission meetings if a member is absent more than three consecutive meetings. 00:28:45
And has failed to notify the Commission chair in advance to obtain approval for said absences. Such absences may be considered non 00:28:52
performance of duty and can place the members subject to being removed and replaced upon recommendation of the chair to the mayor. 00:28:59
So it hasn't happened. But a reminder that if you're not going to be here at the very least, like let us know. Yeah. And then 00:29:05
please e-mail Bryce. I think everyone has Bryce's e-mail. But we can if. 00:29:12
Brian, if you can just resend that out just as I think we have a million emails with everyone on it, but you should have Bryce's 00:29:19
e-mail, just shoot him an e-mail. I mean, we understand with with COVID-19 going on like. 00:29:25
You know, we, we can, we can accommodate people, but we definitely need to have a quorum. We can get a lot of trouble if we have 00:29:32
like applicants scheduled and architects flying in for something and then there's a lot of quorum. But that, that, that happened 00:29:38
to you and it's nasty. So let's, let's not do that. So, so in that context, there are two places that the order 3 was used. One 00:29:45
says 3 meetings and the other one says 3 consecutive meetings. 00:29:51
And there are two different things. 00:29:59
Because I interpret them as being different. 00:30:02
If I heard you correctly. 00:30:06
It might be an area we could. 00:30:08
Yeah, clarifying. Let me yeah, next time. 00:30:11
More than it does say, more than three consecutive times. That's the last part. 00:30:14
At the first part, you said three meetings. Yeah. So yeah, that is so are those the same or do we need to, are they intended to be 00:30:19
two different things? 00:30:25
What was our intent? Yeah, that's a good point. 00:30:32
There are many questions we should clarify while we're doing this. 00:30:37
Yeah. 00:30:47
Fast. 00:30:52
I don't think I've ever missed 3 consecutive. Yeah, maybe they just. Amber, did you have a question? Yeah, I, I typed a question 00:30:55
chat, but I don't know if you thought, but is this, do alternates need to do the same thing? Is that true for everyone? Yeah. So 00:31:03
it it it covers all all members. And so I think in the code member covers both alternates and regular. 00:31:11
And then you know, you so, yeah. So still just just being an attendance and that can be in the audience. You don't have to be at 00:31:20
the podium or on Zoom or or on a call. 00:31:24
It's been a bit confusing because it seems like we're supposed to be requested. 00:31:28
As replacements, but yeah, so we were supposed to always be there. So we're just supposed to be there. Yeah, we're we're we're 00:31:34
supposed to be in attendance. And then whoever or the chair would would request one of you. Typically, I think the at least how 00:31:40
Bryce has done it is the first alternate to show up. 00:31:47
Fulfills the the the vacancy. 00:31:55
But I think that's, I think though to clarify too, I mean, if we have these questions and we're redoing the bylaws, we might as 00:31:57
well say that this applies to all alternates and that's good. 00:32:03
And yeah, I will usually either pick the first person that's here or if it's something somebody specifically interested about 00:32:11
then. 00:32:15
And then we're only required to have one to three alternates, so I. 00:32:21
You know, obviously we want to, it's nice to have three full alternates, but. 00:32:27
Requirements 112 or three. 00:32:32
Looks like. 00:32:35
OK, Yeah, I need to dive into this a little bit more over the next week and yeah, yeah, but we'll put that on the agenda and we'll 00:32:38
we'll take a shot at clarifying a few things and we'll have a marked up draft for you. 00:32:43
Cool. All right. 00:32:50
So moving to Commission member reports and expect a discussion disclosure. So one report is Jeff wasn't here but he was elected as 00:32:54
the Vice Chair for the Planning Commission is. 00:33:01
If you if you accept, cool, all right. 00:33:12
Any other Commission member reports or? 00:33:18
Disclosures. I just wanted to say thanks again for all of your time and to Morgan for all of his help and trying to make sure that 00:33:22
I knew what I was doing. And to all of you and the friendships that I've made here. It's been really awesome and I've really 00:33:29
enjoyed being part of the city and being learning more about it. And, and I'm so excited to see you guys around the neighborhood. 00:33:35
So that's kind of what I need to say. So thank you guys. 00:33:42
And I'm just going to report relative to the League of Cities and Towns, what is it called Towns and cities coming up the end of 00:33:49
September. I will be there much of the time. 00:33:55
As an exhibitor. 00:34:01
With organization I'm associated with, so you might see me there if anything come, but I look forward to seeing any of the city 00:34:04
officials come by our exhibit. Just serve. 00:34:09
So we'll be there exhibiting. 00:34:16
Great. I won't be there the whole time, but some of the time. 00:34:18
I I just had one thing I wanted to thank Chris and his crew. They've been great this week with getting all the trails ready for 00:34:24
kids riding bikes. No flat tires in my neighborhood that I've heard of yet. So they're on the street sweeper up and down the 00:34:30
trail, which is great. So, yeah, just appreciate the staff attention to all that. 00:34:36
So Cash did get a couple complaints on that. So I spoke too soon. Are they at least complaining to the right channels? OK, that's 00:34:43
good. I have had to notify people that great thing on Facebook is not productive. Like like if you have a problem with the city, 00:34:50
reach out to the city. So I'm okay, at least they're doing it the right channel. Yeah. And we're trying to make that trail focus. 00:34:58
So we'll we'll try and because it's going to take a while to get rid of those puncture weeds and even if we spray and kill them. 00:35:05
Yeah, there's no cars you got across. So all right, good. That's very good because last summer I think I had, they counted 18 00:35:43
puncture wounds in her. Puncture wounds, punctures in my tires. I had that like stuff and it just looked like a great booze 00:35:49
everywhere. It was gross. So anyway, thanks, Chris. 00:35:55
I did. I had a quick question, Mr. Chris, with the neighborhood covering the HA5, if there are patches that aren't covered, is 00:36:04
that something that neighbors should report or? 00:36:10
Mike in the neighborhood where we got the application down in the stairs where it's flaked off or yeah. So I think that there was 00:36:18
like just. 00:36:22
There might have been dirt on the ground before they put it on and so there's like just random. 00:36:25
Like whole areas of spots that aren't yeah that we've that's that if you can point some of those out, that's OK and they can come 00:36:31
back and do treatment. Sometimes some touch up work. Sometimes if there was something spilled on the road or like a vehicle leak, 00:36:39
some sort of fluid, sometimes that will prevent the. 00:36:47
Their product from sticking to the the asphalt and so we'll go on and then when you get some rain or. 00:36:56
Some friction on it, it'll rub off or flake off or something like that. So sometimes there's areas where there's not a whole lot 00:37:03
we can do for these types of surface treatments, but what will let us know and we'll see if we can't get them taken care of. 00:37:12
Yeah, staff reports. You guys have anything? 00:37:21
Should brought us up there and during the train. Naseem has a connection to the mayor in Gunnison and. 00:37:26
She has she has offered to provide us a tour of the like the downtown, the theater, the the historic theater. 00:37:36
So my brother kind of gets a historic theater and so that you know that that might be kind of a fun thing for us to do a field 00:37:44
trip down there too. And. 00:37:48
I don't know, grab some lunch, head back. It's really cool. 00:37:52
You know the IT would be the the historic theater which was there serves as a movie theater and also a performing arts theater 00:37:58
restored to its original night 1800s. 00:38:05
Work also the downtown area has a the murals of the downtown area that represents the historical part of the historical culture of 00:38:13
the city as well as like a area of a pedestrian, pedestrian underpass and how they incorporated kind of something like a something 00:38:21
interesting for the for the pedestrian underpass to kind of make it. 00:38:29
Attracting for people as they as they go, go underneath it versus just say every day. 00:38:38
Bridge. 00:38:44
Cool. For those who don't know, Gunderson is between Centerfield and Sterling. 00:38:45
It's got it's got an evil downtown so. 00:38:51
It's just, it's just South of man. Yeah, I was going to South of. 00:38:56
How far is that? A 2 hour drive? It's about an hour and a half. Yeah, it's not. It's not bad. So we could do like a morning thing 00:39:01
if you guys want. 00:39:05
Yeah, we'll go take a tour of the prison while we're there. Yeah. 00:39:10
But that's it. We'll send an e-mail when we set that up. But that that should be fun. Well, along those lines, I think any 00:39:15
partnerships with other cities that we can do in Planning Commission, like I would be very interested in doing that. Like when we 00:39:23
talk about trails, it makes sense to have a joint meeting or something with Linden or with Provo, you know, with Draper doing the 00:39:30
point that that's in the Urban Development that could be similar to our downtown, you know, those types of things, I think. 00:39:37
Wherever we can partner with other cities. I think it makes a lot of sense. So I met with the point director today, Alan Matheson, 00:39:45
and he gave us a presentation. It was, it was really great. He, he said he is, he would love to, you know, meet with whoever. I 00:39:51
don't know if he'd be willing to come here or maybe else go, go to his office or something like that for him and get a 00:39:58
presentation of what, what their plans are down there for that. 00:40:04
That project is it's double the size of of our downtown and has the same level of density and intensity of uses and like. 00:40:11
Really closely, not another following our plan, but like their plan matches really closely with like the The Walking distances, 00:40:20
the different centers, the transit incorporation trails and green space space throughout. So there I mean their idea was that 00:40:28
everyone within every resident or business within 500 feet can can reach an open space trail. 00:40:36
So kind of cool, but that that if you want, I'm happy to reach out to him. And yeah, 'cause I mean, it makes sense. Like if we 00:40:44
look at that and see this is better than what we had envisioned, it's not built yet. So we should, we should be continually 00:40:49
improving it until it's ready to go, in my opinion. Sure, yeah, I'll chat with him, see if he'd be willing to come here or maybe 00:40:54
just do something, you know? 00:41:00
That is often that, yeah. 00:41:05
I think that project has a website. You know the website. Have you just typed in like the point? Point of the Mountain plans, 00:41:08
you'll see it, it's called the point, but. 00:41:13
Yeah. 00:41:20
Should we have something like that? 00:41:23
It's a vineyard, UT. 00:41:32
There are planning commissions that have just like major project. 00:41:37
Or development milestones or things that are going on. I've even seen from an economic development standpoint, like what's this 00:41:43
building that's being built right now? And they can. So I mean, people are always curious. That's a that's a good idea. 00:41:49
Maybe we can do a page on the website that's specific to the downtown and that's where that's going to be your biggest project. 00:41:58
On the. 00:42:04
Map that shows some of the developments going on in the city and it has like some basic information on some of these projects so. 00:42:08
Yeah, OK, cool. 00:42:18
All right. Anything else from staff? 00:42:20
No. All right. Do I have a motion to adjourn the meeting? 00:42:24
I make a motion to adjourn the meeting. All right. I will not second. 00:42:31
And the meeting is closed. 00:42:35
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