minutes OF A VINEYARD
CITY COUNCIL MEETING
City Council Chambers
125 South Main Street, Vineyard, Utah
May 12, 2021 at 6:01 PM
Mayor Julie Fullmer
Councilmember John Earnest
Councilmember Tyce Flake
Councilmember Chris Judd
Councilmember Cristy Welsh
Staff Present: City Manager Jacob McHargue, Assistant Finance Director/Treasurer Mariah Hill, City Attorney Jayme Blakesley, Public Works Director/Engineer Don Overson, Assistant Public Works Director Chris Wilson, Sergeant Holden Rockwell with the Utah County Sheriff’s Office, Community Development Director Morgan Brim, Water Manager Sullivan Love, City Recorder Pamela Spencer, Planning Commission Chair Bryce Brady, Planning Commissioners Amber Rasmussen, and Jessica Welch
1. Play >> CALL TO ORDER/INVOCATION/INSPIRATIONAL THOUGHT/Pledge of Allegiance
No items were submitted
3. Play >> Public Comments
Resident Amber Rasmussen, living in The Meadows subdivision, mentioned that there would be a local plant sale this Friday. There was a discussion about the types of plants being sold or given out.
4. Mayor and COUNCILMEMBERS’ REPORTS/DISCLOSURES/RECUSALS
Play >> Councilmember Judd reported he had met with staff, and they had reviewed the underwriters that would be discussed in the RDA meeting.
Play >> Councilmember Earnest reported that they had held their first every Vineyard and Orem Community Hospital Collaboration meeting. He explained what the collaboration group hoped to accomplish.
Play >> Councilmember Welsh reported that COVID-19 vaccines would be available tomorrow for children twelve and older. There was a discussion about how people could get the vaccine. Councilmember Welsh said that she was helping work on the active transportation and parks plans and that people could reach out to her with their suggestions.
Play >> Mayor Fullmer reported that there would be a groundbreaking for the FrontRunner station tomorrow at 2:00 pm and that people could watch it live on Facebook. She also reported on the funding for the Vineyard Connector and that they needed the Utah Department of Transportation (UDOT) to set a start date.
5. STAFF, COMMISSION, and committee REPORTS
5.1 Play >> City Manager Jacob McHargue – Mr. McHargue gave an update on the progress they were making on the RDA Bond.
Play >> Councilmember Welsh gave a brief update on the Women’s Council of Realtors meeting, at which she had given a speech.
Play >> Mayor Fullmer mentioned the Utah Valley University's issues at their commencement ceremony with all of the equipment falling over due to high winds and how Vineyard staff had helped.
5.2 Play >> City Recorder Pamela Spencer – Ms. Spencer asked the council to give her
permission to condense the meeting minutes using bookmark links to audio. There was a discussion about what comments should be included in the minutes. The council agreed to allow the condensed version of the minutes.
5.3 Play >> Planning Commission Chair Bryce Brady – Chair Brady reported that the Planning
Commission had had discussions about zoning text amendments: lighting standards, accessory dwelling units (ADUs) in areas with Homeowners Associations, bringing the ADU code in line with the state code, and how to regulate fences on top of retaining walls. There was a discussion about the amendments.
5.4 Play >> Vineyard Youth Council Mayor Janelle Dadson – Quarterly Report – Miss. Dadson
gave a brief update about the Vineyard Children’s Library project. The Vineyard Youth Council (VYC) would be selling concessions at soccer games to raise funds for projects and workshops they wanted to hold. She mentioned the opportunity that the VYC had to earn a Volunteer Service Award.
5.5 Play >> Bicycle Commission Chair Burton Hohman – Chair Hohman reported on the
Bicycle Commission meeting. He said they were working on a potential bike and skate park in the city and ways to include active transportation. He mentioned the events for the remainder of Bike Month. He said that they met with an external partner about the active transportation plan. There was a discussion about active transportation and the bike month events.
6. Play >> CONSENT ITEMS
6.1 Approval of the April 28, 2021 City Council Meeting Minutes
6.2 Approval of the May 10, 2021 City Council Special Session Minutes
6.3 Approval of an Interlocal Agreement with Utah County for Library Services, Resolution 2021-07
6.4 Approval of an Interlocal Agreement with Spanish Fork for Building Inspection Services, Resolution 2021-08
6.5 Approval of expenditures for the Water Tank
6.6 Approval of expenditures for the change from flexible to concrete barrier on the Center Street overpass
Play >> Motion: Councilmember Flake moved to approve the consent items 6.1 through 6.6.
Amended Motion: Councilmember Flake amended his motion to remove 6.5 for discussion. Councilmember Earnest seconded the motion. Roll Call went as follows: Mayor Fullmer, Councilmembers Earnest, Flake, Judd, and Welsh voted aye. The motion carried unanimously.
6.5 Play >> Approval of expenditures for the Water Tank
Mr. McHargue explained that the water tank project was moving forward, and the next step was surcharging the land. The cost was already included in the budget; they just needed council approval.
Play >> Motion: Councilmember Judd moved to approve consent item 6.5. Councilmember Flake seconded the motion. Mayor Fullmer, Councilmembers Earnest, Flake, Judd, and Welsh voted aye. The motion carried unanimously.
7. Mayor’s Appointments
No names were submitted.
No items were submitted.
9. BUSINESS ITEMS
9.1 Play >> DISCUSSION AND action – Proposed Tentative Fiscal Year 2021-2022 Budget
Assistant Finance Director/Treasurer Mariah Hill will present the Tentative Fiscal Year 2021-2022 Budget. The mayor and City Council may act to adopt the proposed tentative budget and set a public hearing for May 26, 2021.
Director/Treasurer Mariah Hill presented the proposed the tentative fiscal year
2021-2022 Budget. There was a discussion about the budget.
Play >> Motion: Councilmember Earnest moved to adopt the tentative Fiscal Year 2021-2022 Budget as presented by staff and set a public hearing date for May 26, 2021. Councilmember Judd seconded the motion. Mayor Fullmer, Councilmembers Earnest, Flake, Judd, and Welsh voted aye. The motion carried unanimously.
9.2 Play >> DICUSSION and Action – Appointment to the North Utah Valley Animal Services Special Service District Resolution 2021-09
Mayor Fullmer will present a recommendation for a member of the City Council or staff to sit on the North Utah Valley Animal Services Special Service District. The mayor and City Council may act to approve (or deny) this request by resolution.
Play >> Motion: Councilmember Judd moved adopt resolution 2021-09 and appoint Don Overson as the representative from Vineyard. Councilmember Welsh seconded the motion. roll call went as follows: Mayor Fullmer, Councilmembers Earnest, Flake, Judd, and Welsh voted aye. The motion carried unanimously.
9.3 Play >> Discussion and action – CUWCD Vineyard Temporary Storage Extension Agreement (Resolution 2021-10)
City Manager Jacob McHargue will present the Central Utah Water Conservancy District Vineyard Temporary Storage Extension Agreement. The mayor and City Council will act to approve (or deny) this request by resolution.
City Manager Jacob McHargue explained that they needed to approve a temporary extension of the water storage agreement with the Central Utah Water Conservancy District (CUWCD) to allow the water tank to be completed. He mentioned that he had a new redline version and that some items needed to be filled in on the agreement before it could be signed.
Play >> Motion: Councilmember Judd moved to approve resolution 2021-10 as presented and allow the mayor to sign the interlocal agreement. Councilmember Earnest seconded the motion. Mayor Fullmer, Councilmembers Earnest, Flake, Judd, and Welsh voted aye. The motion carried unanimously.
9.4 Play >> Discussion and action – Parking Regulations (Resolution 2021-11)
City Manager Jacob McHargue will present recommendations to amend Resolution 2019-14 - Policy to Establish Parking Regulations in the City. The mayor and City Council will act to adopt (or deny) this request by resolution.
City Manager Jacob McHargue gave an overview of the 2019-14 parking resolution and why they were amending it. He reviewed the changes to the resolution. There was a discussion about the enforcement of the parking regulations.
City Attorney Jayme Blakesley recommended adding language to the parking pass that they acknowledge towing, and that any vehicles improperly parked would be subject to towing. He recommended adding language to the agreement with the tow company that they respond to complaints and that the city could require an audit. Code enforcement would run the program. There was a discussion about the fees, how towing would work, and how the plan would work.
Mr. McHargue clarified that he would add a one-year restriction to opt out of the program or reapply; make adjustments for the towing company portion; draft a sample towing contract; add language about a hearing officer; draft a sample application for the parking pass; update the website to include the traffic calming application; add additional parking regulation options; and get feedback from the Villas and Providence subdivisions.
Play >> Motion: Councilmember Judd moved continue item 9.4 to the next city council meeting. Councilmember Flake seconded the motion. Mayor Fullmer, Councilmembers Earnest, Flake, Judd, and Welsh voted aye. The motion carried unanimously.
10. CLOSED SESSION
No closed session was held.
Motion: Councilmember Earnest moved to adjourn the meeting at 7:58 PM. Councilmember Welsh seconded the motion. Mayor Fullmer, Councilmembers Earnest, Flake, Judd, and Welsh voted aye. The motion carried unanimously.
MINUTES APPROVED ON: May 26, 2021
CERTIFIED CORRECT BY: /s/Pamela Spencer
Pamela spencer, city recorder