minutes OF A VINEYARD
CITY COUNCIL meeting
City Council Chambers
125 South Main Street, Vineyard, Utah
April 13, 2022, at 6:00 PM
Mayor Julie Fullmer
Councilmember Tyce Flake
Councilmember Amber Rasmussen (via Zoom)
Councilmember Mardi Sifuentes (via Zoom)
Councilmember Cristy Welsh
Staff Present: City Manager Ezra Nair, City Attorney Jayme Blakesley, Public Works Director Chris Wilson, Finance Director David Mortensen, City Engineer Naseem Ghandour, Community Development Director Morgan Brim, Planning Technician Cache Hancey, Water Manager Sullivan Love, Communications Manager Kathryn Newman, City Recorder Pamela Spencer, Development Services Technician Anna Nelson, Planning Commissioners Marcus Jessop and Anthony Jenkins
Others speaking: Residents Daria Evans and Wayne Glasgow; Shauna Mecham with Mountainland Association of Governments; Eric Rasband with the Utah Department of Transportation, Ryan Wride with Horrocks Engineers, and Bronson Tatton with Geneva Properties
1. Play >> CALL TO ORDER/INVOCATION/INSPIRATIONAL THOUGHT/Pledge of Allegiance
Mayor Fullmer opened the meeting at 6:02 PM.
Councilmember Sifuentes gave the invocation and led the Pledge of Allegiance.
2. work session
no items were submitted.
3. Play >> Public Comments
Mayor Fullmer called for public comments.
Play >> Daria Evans, living in The Villas subdivision, thanked staff and the Sheriff’s Office for the work they had done. She expressed concerns with allowing parking on 400 North. She asked what type of traffic signal would be installed on Main Street and 800 North. Mr. Ghandour replied that staff was working on an eye design with a timer backup. She asked when it would be installed. Mr. Ghandour replied that it would be within the next month or two. Ms. Evans asked about the opening of the FrontRunner station. Mayor Fullmer explained the process. Ms. Evans also asked about the location of the water tank and expressed concerns with items on the agenda.
4. Mayor and COUNCILMEMBERS’ REPORTS/DISCLOSURES/RECUSALS
Play >> Councilmember Sifuentes reported that she attended a PTA meeting where they discussed an initiative that residents wanted to get on the ballot to separate Orem from the Alpine School District. She was concerns that Vineyard students would be bused to Pleasant Grove High School if the initiative passed. There was a discussion about the plan and doing a feasibility study.
Play >> Councilmember Welsh expressed concern with the special event permit applications that were being submitted to the city. She felt that they might be overscheduling the space. She felt that they might need to add additional standards for events so that the public parks did not turn into event venues instead of being available to the public. Ms. Nelson explained that her event group had discussed options for having blackout dates. There was a discussion about the consequences of large groups using the parks without a permit and solutions for bringing them into compliance.
5. STAFF, COMMISSION, and committee REPORTS
5.1 Play >> City Manager Ezra Nair reported that they had hired a new staff engineer who would
be starting May 9. Staff awarded the bid for the 400 North and Main Street signal to Horrocks Engineering. Mr. Ghandour said that the design would be completed within the next couple of months and construction would start in the next fiscal year. There was a discussion about the timeline. Mr. Nair reported that the referenda petitions were declared insufficient.
Play >> Resident Wayne Glasgow, living in the James Bay subdivision, asked about the design of the traffic signal and the lanes. Mr. Ghandour replied that the Main Street and 400 North intersection already had turn lanes and the signal would have dedicated and yield left turn lights.
5.2 Play >> Planning Commission Chair Jeff Knighton was excused. Planning Commissioner
Anthony Jenkins had no updates to report. He said that they had a bike boulevard and other Bike Commission joint efforts for future agendas. Mr. Brim reported that the Planning Commission would be holding a work session on the General Plan, the Waterfront Master Plan, the Lakeside Trail pocket park, the Water Tank aesthetics and fence, and large flex office development on the north side of East Geneva. He mentioned that they would be updating the sign code in May.
5.3 Play >> Building Official George Reid reviewed the 3rd quarter report for the 2021-2022
5.4 Play >> Utah County Sheriff’s Office, Sergeant Holden Rockwell reviewed the 1st quarter report for this calendar year.
6. Play >> CONSENT ITEMS
6.1 Approval of the March 23, 2022, City Council Minutes
Mayor Fullmer called for a motion.
Play >> Motion: COUNCILMEMBER FLAKE MOVED TO APPROVE THE MINUTES AS NOTED. COUNCILMEMBER SIFUENTES SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.
No names were submitted.
No items were submitted.
9. BUSINESS ITEMS
Planner Shauna Mecham with Mountainland Association of Governments (MAG) will present the 2022 Pre-Disaster Mitigation Plan for Summit, Utah, and Wasatch Counties. The mayor and city council will take appropriate action.
Play >> Mayor Fullmer asked how the process worked and if they wanted to make changes to the plan. Ms. Mecham replied that nothing in the plan was binding but they needed to have an approved plan to allow the city to apply for FEMA funds. She mentioned that they could amend it at a future date.
Play >> Councilmember Flake explained that this was one of the many migration plans that were required, and the city would not have enough funds to take care of an earthquake should it happen. He explained that other cities had collaborated on this plan. He added that the city would be adopting their own plan this fall, which would dovetail into this plan. He felt that this mitigation plan was well written and invited residents to participate in the process when the city approved its own plan.
Play >>Mayor Fullmer reiterated the discussion for the residents.
Play >> Councilmember Welsh thanked everyone who helped on the plan and stated that she was looking forward to seeing the city’s plan.
Play >> Mayor Fullmer called for a motion.
Play >> Motion: COUNCILMEMBER WELSH MOVED TO ADOPT THE RESOLUTION 2022-09; 2022 MAG PRE-DISASTER MITIGATION PLAN AS PRESENTED. COUNCILMEMBER FLAKE SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.
9.2 Play >> DISCUSSION AND ACTION – Lakefront Trail Pocket Park
Public Works Director Chris Wilson will present a pocket park site plan located along the lakefront trail. The park will include xeriscape ground cover, benches, and landscaping. The mayor and city council will take appropriate action.
Play >> Mr. Wilson explained where the pocket park would be located and the suggested amenities. He mentioned that they needed to find temporary water solutions.
Play >> Ms. Evans expressed concerns about using wood chips and suggested they use asphalt. Mr. Wilson replied that it was proposed as a ground cover for the entire area.
Play >> Mayor Fullmer called for questions.
Play >> Councilmember Sifuentes suggested staff find other materials other than wood chips. Mr. Wilson replied that they were trying to keep it a native feel, but they could use rocks. Councilmember Sifuentes requested that they add the appropriate amount of groundcover to keep the weeds down. There was a discussion about the groundcover and the costs. It was suggested that they could use either concrete or decomposed granite.
Play >> Mr. Wilson clarified that staff would move forward with prepping the soil, planting the trees and shrubs, but would wait on the overall ground cover and bench.
Play >> Mr. Brim mentioned that he was organizing a walking tour of the S-line in Salt Lake, where they had paver and asphalt trails as well as decomposed granite and invited the council to join them.
Play >> Mr. Glasgow expressed concern with weeds in the area along the trail. He wanted to see a dog poop bag station at the Lakeside Trail pocket park.
Play >> Mayor Fullmer called for a motion.
Play >> Motion: COUNCILMEMBER FLAKE MOVED TO APPROVE STAFF TO PROCEED WITH THE LAKESIDE POCKET PARK PROJECT AS PROPOSED, POSTPONING THE CHOICE FOR THE GROUND COVER AND ADDING A POOP BUCKET. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.
9.3 Play >> DISCUSSION AND ACTION – UDOT Betterments for the Vineyard Connector
City Engineer Naseem Ghandour will present desired betterments for the Vineyard Connector expansion being constructed by the Utah Department of Transportation (UDOT). The mayor and city council will take appropriate action.
Play >> Mr. Ghandour reviewed the suggested betterments for the Vineyard Connector expansion.
Play >> Eric Rasband with UDOT gave a brief background on the expansion process. He mentioned that they would be entering into a long-term maintenance agreement with the city. He said that they were submitting a request to the Transportation Commission for an additional $6 million. He noted that anything over $7 million was considered a betterment and the city was responsible for the costs and the Transportation Commission would have to approve it.
Play >> Mr. Rasband explained that a 60-foot-wide bridge would be the same size as the overpass on 400 South and Geneva Road. The 100-foot-wide bridge would be same size of Proctor Lane in Pleasant Grove. He felt that a 100-foot-wide bridge was a very large structure and wanted the council to visualize that.
Play >> Mr. Ghandour gave a summary of past discussions on the betterments. He reviewed the current suggested betterments.
Play >> Councilmember Rasmussen asked what the plan was for shade on the bridge. Mayor Fullmer replied that the city would be able to design the area in the future. Mr. Ghandour explained that they needed to take into consideration that landscaping would deteriorate the bridge.
Play >> Bronson Tatton with Geneva Properties stated that they were interested in getting at least a 60-foot bridge and making the connection from the train station to the lake. He said that their initial intentions were that the overpass would be more park like. He said that they were struggling to see the value of the full 100-foot width and felt that they would be providing great amenities on either side of the bridge. He stated that they wanted to see the 60-foot-wide bridge.
Play >> Councilmember Welsh emphasized that they needed to decide now on the size to save money in the future. She saw a lot of potential in the 100-foot-width bridge because the intent was that it would be a pedestrian bridge, and the pedestrian portion was much of what was lost with the 60-foot width concept. She felt the bridge could be a place-making feature that would set Vineyard apart. There was a discussion about the options.
Play >> Mayor Fullmer asked Mr. Rasband about the additional funding process. Mr. Rasband replied that the request for additional funding would on the May agenda.
Play >> Councilmember Welsh felt that the 60-foot bridge was not in line with their vision.
Play >> Councilmember Sifuentes stated that she could not vote for the 100-feet without looking at an actual plan.
Play >> Mayor Fullmer asked if they ready to make a motion.
Play >> Mayor Fullmer asked Mr. Rasband if they could move this discussion to the next meeting. Mr. Rasband replied that the design would be on hold until the council decided. There was a discussion about the plan.
Play >> Motion: COUNCILMEMBER RASMUSSEN MOVED TO CONTINUE DISCUSSION 9.3 TO THE NEXT MEETING. COUNCILMEMBER FLAKE SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.
9.4 Play >> DISCUSSION AND ACTION – Amendments to Municipal Code Section 8.16.040 Uniform Fire Code (Ordinance 2022-04)
City Engineer will present an amendment to Municipal Code Section 8.16.040 Uniform Fire Code, adding Fire Flow Design Standards along with other text amendments. The mayor and City Council will act to adopt (or deny) this request by ordinance.
Play >> Mr. Ghandour reviewed the code amendments.
Play >> Councilmember Flake asked for clarification on the developer paying for the study required in the code amendment. Mr. Ghandour explained the procedure.
Play >> Mayor Fullmer called for a motion.
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE ORDINANCE 2022-04, UPDATING VINEYARD CITY CODE SECTION 8.16.040 UNIFORM FIRE CODE AS PRESENTED. COUNCILMEMBER FLAKE SECONDED THE MOTION. ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.
9.5 Play >> DISCUSSION AND ACTION – Special Event Permit
Development Services Technician Anna Nelson will present a special event permit for a Novarad’s Summer Party. This is scheduled to be held on July 11, 2022. The mayor and city council will take appropriate action.
Play >> Ms. Nelson reviewed the special event to be held on July 11.
Play >> Mayor Fullmer noted that the signs requested by the council for the last event were not put up. Ms. Nelson replied that it was a miscommunication. There was a discussion about the event and placement of the bounce houses. There was also a discussion about parking.
Play >> Mayor Fullmer called for question or a motion.
Play >> Motion: COUNCILMEMBER WELSH MOVED TO APPROVE THE SPECIAL EVENTS PERMIT FOR NOVARAD SUMMER PARTY AT GROVE PARK ON JULY 11TH, WITH THE ONE CONDITION THAT HAS BEEN RECOMMENDED BY STAFF. COUNCILMEMBER FLAKE SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.
10. Play >> DIRECTION – Library and Public Works Location
City Manager Ezra Nair is requesting direction on the location of the Vineyard Children’s Library and Public Works staff.
Play >> Mr. Nair explained this discussion was to determine the location of the library. He said that Public Works had an option to provide offices at their new facility, which would require additional funding. He turned the time over to Communications Manager Kathryn Newman for a presentation on the library.
Play >> Ms. Newman gave a brief overview of the Vineyard Children’s Library.
Play >> Mr. Nair reviewed the recommended improvements to the Public Works facility. He then reviewed the recommendations for the current office space.
Play >> Councilmember Sifuentes asked about the long-term goal for the library. There was a discussion about the future of the current city offices once a new city building was opened.
Play >> Councilmember Welsh stated that she was not in favor of moving the library and council chambers and felt that this was a temporary solution. She wanted to use the money to increase the public works building. There was a discussion about the Public Works and the Utah Valley Homebuilders Association space.
Play >> There was a discussion about the move into the UVHBA building.
Play >> There was an additional discussion about the Public Works building.
Play >> Councilmember Sifuentes asked Mr. Nair how it would affect day to day things if the council waited to decide on the location of the Public Works Department. Mr. Nair replied that he would propose moving Public Works into the new offices if they moved the library to the current city offices.
Play >> Mayor Fullmer called for a motion.
Play >> Motion: COUNCILMEMBER FLAKE TO CONTINUE THE DISCUSSION TO THE NEXT SCHEDULED COUNCIL MEETING WITH FURTHER INFORMATION ON THE GROWTH AND APPROVE THE MOVE OF THE LIBRARY AS NOTED IN THE PRESENTATION TO THE SMALL SPACE. COUNCILMEMBER WELSH SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.
11. CLOSED SESSION
No closed session was held.
Play >> Mayor Fullmer called for a motion to adjourn the meeting.
Play >> Motion: COUNCILMEMBER FLAKE MOVED TO ADJOURN THE MEETING AT 8:19 PM. COUNCILMEMBER SIFUENTES SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS FLAKE, RASMUSSEN, SIFUENTES, AND WELSH VOTED AYE. THE MOTION CARRIED UNANIMOUSLY.
MINUTES APPROVED ON: April 27, 2022
CERTIFIED CORRECT BY: /s/ Pamela Spencer
Pamela spencer, city recorder