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minutes OF A REgular

CITY COUNCIL MEETING

City Council Chambers

125 South Main Street, Vineyard, Utah

January 10, 2024, at 5:35 PM

_______________

 

Present                                                              Absent                                                                     

Mayor Julie Fullmer

Councilmember Jacob Holdaway

Councilmember Amber Rasmussen

Councilmember Mardi Sifuentes

Councilmember Sara Cameron

 

Staff Present: City Manager Eric Ellis, City Attorney Jayme Blakesley, Lieutenant Holden Rockwell with the Utah County Sheriff’s Office, Community Development Director Morgan Brim, Planner Cache Hancey, Planner Anthony Fletcher, Public Works Director Naseem Ghandour, Environmental Utilities Manager Sullivan Love, Building Official Cris Johnston, Deputy Recorder Heidi Jackman

 

Others Speaking: Residents Elizabeth Holdaway, Jordan Christensen, Tyler Haroldsen, David Lauret, Keith Holdaway, Karen Cornelius, Ken Cornelius, Mike Cox

 

1.      CALL TO ORDER/INVOCATION/INSPIRATIONAL THOUGHT/Pledge of Allegiance

Play >> Mayor Fullmer called the meeting to order at 5:35 PM. Councilmember Sifuentes gave the invocation and led the Pledge of Allegiance.

 

Councilmember Cameron arrived at the meeting at 5:38 PM.

 

2.      Work Session

2.1  Training

City Attorney, Jayme Blakesley will train on the Open and Public Meetings Act, Ethics Act, Roberts Rules of Order, and GRAMA.

Play >> Mr. Blakesley started the training with the Open and Public Meeting Act.

 

Play >> Councilmember Sifuentes asked if the minutes from a meeting had to be posted by a certain time. Mr. Blakesley responded that there are two requirements, the audio of the meeting must be posted within 3 days. He said that the draft minutes must be posted within one month.

 

Play >> Mr. Blakesley continued with his training.

 

Play >> Mayor Fullmer commented on special meetings that are not on the calendar would not be considered an emergency meeting. She stated an example being if a meeting is not scheduled on a specific date but decided to call one, that is a special meeting, not an emergency meeting.

 

Play >> Mr. Blakesley continued with his training.

Play >> Mayor Fullmer asked about posting on social media threads when other members of the council are on the same thread. Mr. Blakesley responded to be careful and gave an example.

 

Play >> Mr. Blakesley continued with the Roberts Rules of Order and Ethics portion of his training.

 

2.2  Municipal Code Amendment

Public Works Director, Naseem Ghandour will present a code amendment for the Prohibition of Exclusive Public Utilities Services within a Public Utilities Easement.

Play >>  Public Works Director, Naseem Ghandour shared a presentation.

 

Play >> Councilmember Sifuentes asked if residents are protected in the law on the size of the utility box placed on property and if council members can create any restrictions. Mr. Ghandour responded, and a discussion ensued.

 

2.3  Subdivision Ordinance Amendments

Planner, Anthony Fletcher, will present code amendments for the Subdivision Code.

Play >>   Planner, Anthony Fletcher shared a presentation showing the amendments to the Subdivision Code.

 

Play >>  Mayor Fullmer asked if all the changes made would bring them up to code. Mr. Fletcher responded that that was correct.

 

Play >> Councilmember Sifuentes asked for clarification on making changes to both residential and commercial even though it was not required for commercial. Mr. Fletcher responded that they were doing so to be consistent. A discussion ensued.

 

Play >>  Mr. Fletcher continued with the presentation.

 

Play >> Councilmember Holdaway asked if a Planning Commission Chair would be on the board for the Development Review Committee (DRC). Community Development Director, Morgan Brim responded that was correct, along with the department heads that delt with land use and a discussion ensued.

 

Play >>  Mr. Fletcher continued with the presentation.

 

Play >> Mayor Fullmer commented on an item passed at a previous legislative session concerning parking. She stated the public wanted a reduction in parking on their streets and explained how the city met the new requirements and the concerns regarding that. A discussion ensued.

 

 Play >> Mr. Fletcher continued with his presentation. He gave a recap and explained that since it was a working session, a public hearing would be held during the Planning Commission and then again during the next City Council meeting.

 

Play >>  Councilmember Holdaway expressed his concerns about the timing of being noticed for the work session. Mr. Blakesley explained the process of work sessions and a discussion ensued.

 

Play >> Resident Karen Cornelius expressed her concerns regarding notice timing. Mayor Fullmer responded and explained the process of noticing for work session items and public hearings for agenda items. A discussion ensued.

Play >> Mayor Fullmer recapped the meeting to that point and explained what would happen in public comments and during the rest of the meeting.

 

3.      Public Comments

Mayor Fullmer opened public comments at 7:28 PM.

 

Play >> Resident Elizabeth Holdaway commented that she would like to petition that the hands raised, during the meeting, in agreement with others should be counted and recorded. Ms. Holdaway stated she would like more notice on agenda information.

 

Play >> Resident Jordan Christensen brought a book for each council member about parking. He expressed his concern about parking regulations and management.

 

Play >>  Resident Tyler Haroldsen, living in Edge Water expressed concern about pedestrians crossing the road by the Megaplex and would like to see it changed to be a safer area for people to cross the road.

 

Play >> Resident David Lauret thanked Mayor Fullmer and Mr. Blakesley for the work session that they held. Mr. Lauret said he appreciated the intent behind bringing the discussion to the people.

 

Play >> Resident Keith Holdaway expressed appreciation for responses received to a questionnaire he sent out. Mr. Holdaway commented that he would still like an answer regarding tax money being returned to Megaplex and TopGolf.

 

Play >> Ms. Cornelius stated she would like an answer regarding the taxes being returned to Megaplex and Topgolf to be on public record. Ms. Cornelius was thankful for the work session and wants to work together for the common good. She expressed concern about an item on the agenda from the December 27, 2023, City Council Meeting, East District Public Infrastructure District, opening the door to the Inland Port Authority coming to Vineyard.

 

Play >>  Resident Mike Cox expressed appreciation to former council member Tyce Flake for being on top of the legislative process and would like to continue to be informed.

 

Mayor Fullmer closed public comment at 7:42 PM.

 

Play >> Mayor Fullmer responded to the comments and questions asked during public comment. A discussion ensued between the council, Mayor Fullmer and Mr. Blakesley.

 

4.      Mayor and COUNCILMEMBERS’ REPORTS/DISCLOSURES/RECUSALS

No reports given.

 

5.      STAFF, COMMISSION, and committee REPORTS                                                               (3 minutes each)

No reports given.

 

6.      CONSENT ITEMS

6.1  Approval of the December 13, 2023, City Council Meeting Minutes

6.2  Approval of an Amendment to the ILA with Utah County for CTC (Resolution 2024-02)

 

Play >> Mayor Fullmer asked if the council would like to continue the consent items to the next meeting on January 24, 2024. Mr. Holdaway stated he would like to take the items off to discuss.

 

Play >> Councilmember Holdaway expressed concern regarding onboarding and the process so far. Mayor Fullmer responded that each city has a different process and if the council was not comfortable with approving the consent items, they could be continued to the next meeting. A discussion ensued.

 

Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO CONTINUE THE CONSENT ITEMS 6.1 AND 6.2 TO THE MEETING ON JANUARY 24, 2024. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

 

7.      BUSINESS ITEMS

7.1  PUBLIC HEARING Budget Amendment Resolution 2024-01

City Manager, Eric Ellis, will present proposed amendments to the Fiscal Year 2023-2024 Budget. The mayor and city council will act to adopt (or deny) this request by resolution.

 

Mayor Fullmer called for a motion to open the public hearing.

 

Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO OPEN THE PUBLIC HEARING AT 7:57 PM. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

 

Play >> City Manager, Eric Ellis presented budget amendments.

 

Play >> Resident Kim Cornelius asked for clarification about funds to hire a senior planner. Mr. Ellis responded that when the quarterly report was completed it was found that they had the funds to hire a senior planner or promote from within.

 

Play >> Mr. Christensen commented that he felt it was more cost effective to promote from within.

 

Play >>  Motion: COUNCILMEMBER SIFUENTES MOVED TO CLOSE THE PUBLIC HEARING AT 8:01 PM. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

 

Play >>  Councilmember Cameron asked if more than one person was going to be hired or promoted from within. Mr. Ellis responded that it would be one staff member receiving additional certification and training for the new position promoted from within. A discussion ensued.

 

Play >> Councilmember Holdaway commented he would like to understand the departments before voting on an item he does not understand. Mayor Fullmer asked Mr. Ellis if the item could wait until after orientation. Mr. Brim responded that it could wait.

 

Play >> Mr. Blakesley called for a point of order. He stated that since the public hearing was closed, only action on the item would be continued, not a public hearing. He said if the council wanted to continue the public hearing, it would need to be part of the motion. A discussion ensued.

 

Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO CONTINUE 7.1 PUBLIC HEARING BUSINESS ITEM BUDGET AMENDMENT RESOLUTION 2024-01 TO THE MEETING ON JANUARY 24, 2024. COUNCILMEMBER HOLDAWAY SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, HOLDAWAY, RASMUSSEN, AND SIFUENTES VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

 

8.      CLOSED SESSION

No closed session was held.

 

9.      ADJOURNMENT

Mayor Fullmer called for a motion to adjourn the meeting.

 

Play >>  Motion: COUNCILMEMBER SIFUENTES MOVED TO ADJOURN THE MEETING AT 8:07 PM. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS HOLDAWAY, RASMUSSEN, SIFUENTES, AND CAMERON VOTED YES. THE MOTION CARRIED UNANIMOUSLY.

 

 

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Description automatically generatedMINUTES APPROVED ON:      January 24, 2024

 

CERTIFIED CORRECT BY: 

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Description automatically generatedheidi jackman, dePUty recorder