MINUTES OF A REGULAR CITY COUNCIL MEETING
June 26, 2024, at 6:00 PM
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Present Absent
Mayor Julie Fullmer
Councilmember Sara Cameron
Councilmember Jacob Holdaway
Councilmember Mardi Sifuentes
Councilmember Amber Rasmussen
Others Speaking: Vineyard Residents Tim Blackburn, Daria Evans, Karen Cornelius, JaNae Riley, and Darlene Price. Orem Fire Chief Marc Sanderson and Laura Lewis with LRB.
1. CALL TO ORDER
Play >> Mayor Fullmer opened the meeting at 7:23 pm.
2. PRESENTATIONS/RECOGNITIONS/AWARDS/PROCLAMATIONS
2.1. Presentation of GFOA Distinguished Budget Presentation Award
Finance Director Kristie Bayles will present an award to the city from the Government Finance Officers Association. The GFOA's Distinguished Budget Presentation Award recognizes the city's "commitment to producing annual reports that evidence the spirit of full disclosure and transparency".
Play >> Finance Director Kristie Bayles presented the award from the Government Finance Officers Association.
2.2. Fraud Risk Assessment Presentation
Finance Director Kristie Bayles will present the annual Fraud Risk Assessment. This item is for discussion only, no action will be taken.
Play >> Ms. Bayles explained and presented the fraud risk assessment.
3. WORK SESSION
No items were submitted.
4. PUBLIC COMMENTS
Play >> Resident Tim Blackburn, living in the Sleepy Ridge subdivision, expressed concern over weed overgrowth and bug infestation in the development areas of Goodboro and Cadence.
Play >> Resident Daria Evans, living in The Villas subdivision, expressed her disappointment with the June 14th meeting and wanted to know more about the settlement agreement that was presented during the special session. She also expressed concern that having the Redevelopment Agency meeting before the City Council meeting discouraged public participation.
Play >> Resident Karen Cornelius, living in The Villas subdivision, stated that she felt the two minute time frame given for public comment was not fair. She also expressed concern with the time frame in which comments were responded to. She asked that acronyms not be used in the descriptions of agenda items.
Play >> Resident JaNae Riley, living on 400 South, requested that the city address parking concerns in the Orem Lakeside Park area. She stated that overflow for large events has resulted in people parking in front of her property or on her lawn.
Play >> Mayor Fullmer stated that because of the potential for a longer than normal meeting she would be emailing residents responses to their concerns at a later time.
5. MAYOR AND COUNCILMEMBERS' REPORTS/DISCLOSURES/RECUSALSSTAFF, COMMISSION, AND COMMITTEE REPORTS
6. CONSENT ITEMS
6.1. Approval of the June 14th, City Council Meeting Minutes.
6.2. Tucker Row Homeowners Association Property Conveyance
6.3. Business License and Regulation Amendment
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE THE CONSENT ITEMS AS PRESENTED. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFUENTES, AND RASMUSSEN VOTED YES. COUNCILMEMBER HOLDAWAY VOTED NO. THE MOTION CARRIED FOUR TO ONE
Play >> Mayor Fullmer responded to a question raised by councilmember Holdaway, during the previous motion, regarding answering questions raised during public comment.
Play >> City Attorney Jayme Blakesley gave details on the settlement agreement signed during the June 14, 2024, special session. Councilmember Holdaway had questions on the plats in question that instigated that settlement.
7. APPOINTMENTS
No appointments were made during this meeting.
8. BUSINESS ITEMS
8.1. Parking Permit Program
Senior Planner Cache Hancey will present on a Parking Permit Program for 300 W and Vineyard Loop Road near the Lakefront at Town Center Neighborhood
Play >> Senior Planner Cache Hancey presented the details of the parking permit program and resolution 2024-17.
Play >>Councilmember Rasmussen and Mayor Fullmer had questions about item 11 and Homeowners Association enforcement. A discussion ensued.
Play >> Councilmember Cameron asked to have the item continued so that they could bring proposed changes to the HOA before approval by the City Council. The decision was made to not make a motion on the resolution until after those meetings.
8.2. PUBLIC HEARING – Adoption of the Vineyard City FY24 Budget Final Amendment #5 (Resolution 2024-18)
Finance Director Kristie Bayles will present proposed amendments to the Fiscal Year 2023-2024 Budget. The mayor and city council will act to adopt (or deny) this request by resolution.
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO ENTER A PUBLIC HEARING at 7:53 PM. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER AND COUNCILMEMBERS CAMERON, SIFUENTES, RASMUSSEN AND HOLDAWAY VOTED YES. THE MOTION CARRIED UNANIMOUSLY.
Play >> Ms. Bayles presented the amendments to the FY24 budget. Councilmember Sifuentes initiated a discussion on the presentation and how the final budget had been presented in past meetings.
Play >> Ms. Cornelius commented that she felt a full presentation where the changes were outlined would be better for the public.
Play >> Resident Darlene Price, living in The Villas, wanted clarification on last year’s budget and what she saw as overspending.
Play >> Ms. Evans stated what she believed to be the deficit that Ms. Price spoke to during her comment.
Play >> Motion: COUNCILMEMBER RASMUSSEN MOVED TO CLOSE THE PUBLIC HEARING AT 8:01 PM. COUNCILMEMBER SIFUENTES SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFUENTES, RASMUSSEN AND HOLDAWAY VOTED YES. THE MOTION CARRIED UNANIMOUSLY.
Play >> Councilmember Holdway initiated a discussion regarding budget processes.
Play >> Councilmember Cameron had questions about the Fiscal Year 2024-2025 budget. Ms. Bayles along with Mayor Fullmer explained that those questions would be answered during that discussion, later in the meeting.
Play >> Councilmember Holdaway initiated a discussion regarding increases in certain budget items.
Play >> Motion: COUNCILMEMBER RASMUSSEN MOVED TO ADOPT RESOLUTION 2024-18 AS PRESENTED. COUNCILMEMBER CAMERON SECONDED THE MOTION. THE ROLL CALL VOTE WAS AS FOLLOWS: MAYOR FULLMER AND COUNCILMEMBERS RASMUSSEN, SIFUENTES, AND CAMERON VOTED YES. COUNCILMEMBER HOLDAWAY VOTED NO. THE MOTION CARRIED FOUR TO ONE.
8.3. PUBLIC HEARING - Proposed Salary Increases for Elective and Statutory Officials.
Per State Code 10-3-818, a public hearing is required to be held for the setting of any elected and statutory staff salaries or increases.
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO ENTER INTO A PUBLIC HEARING AT 8:19 PM. COUNCILMEMBER CAMERON SECONDED THE MOTION. MAYOR FULLMER AND COUNCILMEMBERS CAMERON, SIFUENTES AND RASMUSSEN VOTED YES. COUNCILMEMBER HOLDAWAY WAS PRESENT BUT DID NOT VOTE. THE MOTION PASSED UNANIMOUSLY WITH FOUR VOTING.
Play >> Mr. Blakesly explained the purpose for the hearing and the statutory reasoning for the ordinance.
Play >> Human Resources Director Corrie Steeves presented the proposed changes to employee salaries.
Play >> Mayor Fullmer called for public comment, seeing none, she called for a motion to close public comment.
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO CLOSE THE PUBLIC HEARING AT 8:21 PM. COUNCILMEMBER CAMERON SECONDED THE MOTION. MAYOR FULLMER AND COUNCILMEMBERS CAMERON, SIFUENTES, RASMUSSEN, AND HOLDAWAY ALL VOTED YES. THE MOTION PASSED UNANIMOUSLY.
Play >> Councilmember Holdaway wanted clarification on what was being voted on. There was a discussion regarding the new statute.
Play >> Councilmember Cameron expressed her concern about the timing of the increases coinciding with budget discussions.
Play >> Councilmember Sifuentes and Rasmussen expressed support for the idea of a salary increase. A discussion ensued with Ms. Steeves offering clarification.
Play >> Councilmember Holdaway shared his concerns about cost of living adjustments and overall spending.
8.4. DISCUSSION AND ACTION - Adoption of the Final Fiscal Year 2025 Budget (Resolution 2024-19)
Finance Director Kristie Bayles will present the final Fiscal Year 2024-2025 Budget and the certified tax rate. The mayor and City Council will act to adopt (or deny) this request by resolution. (A public hearing was held on the adopted tentative budget during the May 22nd City Council meeting.)
Play >> Ms. Bayles introduced Laura Lewis with Lewis Robertson and Burningham.
Play >> Ms. Lewis gave a presentation on tax rates.
Play >> Councilmember Cameron had questions on yearly adjustments.
Play >> Mr. Blakesley initiated a discussion on Truth in Taxation, the process and what was required by statute.
Play >> Orem Fire Chief Marc Sanderson spoke in support of the budget.
Play >> Lt. Holden Rockwell, with the Utah County Sheriff’s Office, spoke in support of the budget and gave a brief explanation on response times.
Play >> Ms. Bayles presented the final fiscal year 2024-2025 budget.
Play >> Councilmember Cameron stressed the importance of education and asked if scheduling town halls would be beneficial to educating the public.
Play >> Councilmember Holdaway initiated a discussion about projects and funding.
Play >> Councilmember Sifuentes expressed support for finding ways to reduce spending but stated that it shouldn’t be at the expense of capital projects.
Play >> Motion: COUNCILMEMBER RASMUSSEN MOVED TO ADOPT RESOLUTION 2024-19 TO ADOPT THE FINAL FISCAL YEAR 2024-2025 BUDGET AS PRESENTED. COUNCILMEMBER SIFUENTES SECONDED THE MOTION. THE ROLL CALL VOTE WAS AS FOLLOWS: MAYOR FULLMER AND COUNCILMEMBERS CAMERON, SIFUENTES AND RASMUSSEN VOTED YES. COUNCILMEMBER HOLDAWAY VOTED NO. THE MOTION CARRIED FOUR TO ONE.
8.5. DISCUSSION AND ACTION - Adoption of Ordinance for salary increases (Ordinance 2024-07)
Human Resource Manager Corrie Steeves will present an ordinance proposing salary increases for elected and statutory staff as required per State Code 10-3-818.
Play >> Motion: COUNCILMEMBER RASMUSSEN MOVED TO ADOPT ORDINANCE 2024-07 AS PRESENTED. COUNCILMEMBER SIFUENTES SECONDED THE MOTION. THE ROLL CALL VOTE WAS AS FOLLOWS: MAYOR FULLMER AND COUNCILMEMBERS SIFUENTES AND RASMUSSEN VOTED YES. COUNCILMEMBERS CAMERON AND HOLDAWAY VOTED NO. THE MOTION CARRIED THREE TO TWO.
8.6. Forms of Government
The mayor and city council will continue the discussion regarding forms of government and possibly act to adopt (or deny) resolution 2024-21.
Play >> Councilmember Holdaway wanted to table the item. This initiated a discussion with the council and the city attorney regarding the resolution as well as the processes and timelines associated with passage of the resolution.
Play >> Councilmember Sifuentes asked for clarification on the modified terms for council seats. She also made a statement explaining her support for the change of government.
Play >> Councilmember Holdaway initiated a discussion on what he thought were the benefits of a Mayor-Council form of government.
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO ADOPT RESOLUTION
2024-21 WITH THE STIPULATION THAT ONE OF THE COUNCILMEMBERS TERMS WOULD END
DECEMBER 31ST 2027. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. THE
ROLL CALL VOTE WAS AS FOLLOWS. MAYOR FULLMER AND COUNCILMEMBERS SIFUENTES AND
RASMUSSEN VOTED YES. COUNCILMEMBERS CAMERON AND HOLDAWAY VOTED NO. THE MOTION
CARRIED THREE TO TWO.
9. CLOSED SESSION
No Closed Session was held.
10. ADJOURNMENT
Mayor Fullmer adjourned the meeting at 10:30 pm.
MINUTES APPROVED ON: June 26, 2024
CERTIFIED CORRECT BY:
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TONY LARA, DEPUTY CITY RECORDER
