MINUTES OF A REGULAR CITY COUNCIL MEETING
City Council Chambers
125 South Main Street, Vineyard, Utah
September 25, 2024, at 6:00 PM
 |
Present Absent
Mayor Julie Fullmer
Councilmember Sara Cameron
Councilmember Jacob Holdaway (Remote)
Councilmember Amber Rasmussen
Councilmember Mardi Sifuentes
Staff Present: City Manager Eric Ellis, City Attorney Jayme Blakesley, Lieutenant Holden Rockwell with the Utah County Sheriff’s Office, Chief Building Official Cris Johnson, Community Development Director Morgan Brim, Finance Director Kristie Bayles, Public Works Director Naseem Ghandour, Parks and Recreation Director Brian Vawdrey, and Senior Planner Cache Hancey
Others Speaking: Vineyard residents Daria Evans and Karen Cornelius
1. CALL TO ORDER/INVOCATION/INSPIRATIONAL THOUGHT/PLEDGE OF ALLEGIANCE
Play >> Mayor Fullmer opened the meeting at 6:00 PM. She gave the invocation and led the Pledge of Allegiance.
2. PRESENTATIONS/RECOGNITIONS/AWARDS/PROCLAMATIONS
2.1. Source Water Protection Week - Proclamation 2024-07
2.2. Stormwater Awareness Week - Proclamation 2024-08
Play >> Mayor Fullmer presented and signed the proclamations.
3. WORK SESSION
3.1. Disposition of Surplus Property Policy Amendment
Play >> Public Works Director Naseem Ghandour presented on the proposed amendment to the disposition of surplus property policy.
Play >> Councilmember Holdaway commented on changes he believed would help make the process more transparent, including creating an audit trail for items that are thrown away.
4. PUBLIC COMMENTS
Play >> Daria Evans, living in The Villas subdivision, stated that she enjoyed the drone show for 9/11. She expressed gratitude for staff and finding a resolution for an issue regarding a roundabout. She asked questions regarding the approval process and funding for the 1200 N Overpass project.
Play >> Karen Cornelius, living in The Villas subdivision, expressed concern that there had not yet been a presentation on the benefits that had been gained so far from the city’s membership in World Trade Center Utah. She mentioned rumors that she had heard that the city had donated land for some unspecified drone usage. She was concerned at what she viewed as a lack of transparency regarding the city’s interactions with developers.
Play >> Mayor Fullmer explained that questions raised about World Trade Center and other economic investments would be addressed in later meetings. She also stated that she was aware of an email stating the city had donated land to 47G for use with drones but clarified it was false and that no such deal had been made.
Play >> City Manager Eric Ellis clarified that the date that was listed on the presentation of the 1200 N Overpass was a typo. City Attorney Jayme Blakesley stated that discussion of the Transportation Master Plan was conducted during the City Council meeting on March 13th 2024.
5. MAYOR AND COUNCILMEMBERS’ REPORTS/DISCLOSURES/RECUSALS
Play >> Councilmember Holdaway asked for clarification on the assertion made during public comment that the city had donated land for project involving 47G and drones. This initiated a discussion regarding the rumors of the land donation, wherein Mayor Fullmer offered a more detailed explanation and reiterated that no such deal was ever offered or made.
Play >> Councilmember Cameron reported on her attendance at the transportation summit. She stated that she had met with a councilmember from another city, and they had a discussion about the time frames involved with posting agendas. From this discussion she expressed that she would like to move planning commission to allow for a full 7 days for agendas to be published to city council.
Play >> Councilmember Rasmussen thanked the community for their attendance at the 9/11 event. She invited residents to attend the annual Boo – A – Palooza on October 21st.
Play >> Councilmember Sifuentes reported on her time at the Utah League of Cities and Towns conference and what she learned. Additionally, she attended a tour of the Timpanogos Special Service District treatment plant and Utah Lake to see what they were doing to help support Utah Lake. She also was given a tour of the Mill Creek City offices and learned more about some of the programs being offered by their city.
6. STAFF, COMMISSION, AND COMMITTEE REPORTS
No reports were given.
7. CONSENT ITEMS
7.1. Approval of the August 28, 2024, City Council Meeting Minutes
7.2. Cross Connection Control Requirements (Ordinance 2024-12)
7.3. 1200 North Overpass UDOT Grant Funds Agreement (Resolution 2024-28)
7.4. Approval of Event Fee Waiver for "Ethan's Super Angels"
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE 7.1 AND 7.4, STRIKING 7.2 AND REMOVING 7.3 FOR DISCUSSION. COUNCILMEMBER CAMERON SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFEUNTES, AND RASMUSSEN VOTED YES. COUNCILMEMBER HOLDAWAY DID NOT VOTE. THE MOTION CARRIED UNANIMOUSLY WITH FOUR VOTING.
Play >> Mr. Ellis stated that consent item 7.2 was ready if the council wanted to vote on it. Councilmember Cameron requested that a vote be postponed until she could get more information.
Play >> Ms. Evans asked questions regarding the approval process for the 1200 N. Overpass. She was directed by the mayor to work with the staff responsible for planning the project. A discussion ensued.
Play >> Mr. Blakesley clarified the origin and use of the funds that the city will be receiving.
Play >> Councilmember Cameron asked for clarification on what was being agreed to as part of the resolution. Mr. Blakesley explained that this would allow the city to enter into an agreement with the Utah Department of Transportation. Additionally, he explained that it would not act as an approval for any aspect or design of the project.
Play >> Councilmember Sifuentes asked for clarification on the bidding for the design work. A discussion ensued.
Play >> Councilmember Holdaway expressed concern that the approval of the 1200 N Overpass was done outside the normal transportation process. Mayor Fullmer explained the process that was used. A discussion ensued.
Play >> Motion: COUNCILMEMBER RASMUSSEN MOVED TO APPROVE CONSENT ITEM 7.3. COUNCILMEMBER SIFUENTES SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFEUNTES, AND RASMUSSEN VOTED YES. COUNCILMEMBER HOLDAWAY DID NOT VOTE. THE MOTION CARRIED UNANIMOUSLY WITH FOUR VOTING.
8. APPOINTMENTS/REMOVALS
8.1. Appointments filling several commission and board seats.
Play >> Mayor Fullmer appointed Natalie Harbin to replace Tay Gudmundson on the Planning Commission.
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE THE APPOINTMENT OF NATALIE HARBIN TO FILL THE REMAINDER OF TAY GUDMUNDSON’S TERM ON THE PLANNING COMMISSION. COUNCILMEMBER RASMUSSEN SECONDED THE MOTION. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFEUNTES, HOLDAWAY, AND RASMUSSEN VOTED YES. THE MOTION CARRIED UNANIMOUSLY.
9. BUSINESS ITEMS
9.1. P-card Policy (Resolution 2024-27)
The purpose of this report is to introduce an updated comprehensive Purchasing Card (P-Card) Policy aimed at streamlining the procurement process, enhancing operational efficiency, and ensuring fiscal responsibility within our organization.
Play >> Finance Director Kristie Bayless presented on the proposed purchase card policy.
Play >> Councilmember Holdaway asked about the monthly spending limit and if there was a way to generate a monthly spending report. A discussion ensued.
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE THE ADOPTION
OF THE P-CARD POLICY, RESOLUTION 2024-27. COUNCILMEMBER CAMERON SECONDED THE
MOTION. THE ROLL CALL VOTE WAS AS FOLLOWS: MAYOR FULLMER ALONG WITH
COUNCILMEMBERS CAMERON, SIFUENTES, RASMUSSEN AND HOLDAWAY VOTED YES. THE MOTION
CARRIED UNANIMOUSLY.
10. ADJOURNMENT
Mayor Fullmer adjourned the meeting at 6:54 PM.
MINUTES APPROVED ON: October 9, 2024
CERTIFIED CORRECT BY:
 |
TONY LARA, DEPUTY CITY RECORDER