MINUTES OF A CITY COUNCIL SPECIAL SESSION

City Council Chambers

125 South Main Street, Vineyard, Utah

November 20, 2024, at 6:01 PM

Present                                                              Absent           

Mayor Julie Fullmer                                         

Councilmember Sara Cameron

Councilmember Jacob Holdaway

Councilmember Amber Rasmussen

Councilmember Mardi Sifuentes

Staff Present: City Manager Eric Ellis, City Attorney Jayme Blakesley, Lieutenant Holden Rockwell with the Utah County Sheriff’s Office, Community Development Director Morgan Brim, Finance Director Kristie Bayles, Public Works Director Naseem Ghandour, Environmental Utilities Manager Sullivan Love, Parks and Recreation Director Brian Vawdrey, Communications Manager Jenna Ahern, City Recorder Pamela Spencer, and Deputy City Recorder Tony Lara

Others Speaking: Applicants Ben Bernards, Nathan Best, Craig Bown, Brett Clawson, Jacob Wood, Caden Rhoton, Daria Evans, David Eitel, Ezra Nair, Chantel Amone, Samuel Ady, Anthony Jenkins, Parker McCumber, Keith Kuder, Hyrum Gurrola, David Lauret, David Pearce, and Kimberly Olsen

1. CALL TO ORDER/INVOCATION/INSPIRATIONAL THOUGHT/PLEDGE OF ALLEGIANCE

Play >> Mayor Fullmer opened the meeting at 6:01 PM. Councilmember Cameron gave the invocation and led the Pledge of Allegiance.

2. BUSINESS ITEMS

2.1. Vineyard City Council Vacancy

The mayor and City Council will interview all qualified applicants and vote to appoint a new city council member.

Play >>City Attorney Jayme Blakesley introduced the process that would be used for appointing a new councilmember.

Play >> City Recorder Pamela Spencer called each applicant in turn to introduced themselves and present their qualifications.

Play >>  1 – Ben Bernards

Play >>  2 – Nathan Best

Play >>  3 – Craig Bown

  4 – Haley Boisjolie (was not in attendance)

Play >>  5 – Brett Clawson

Play >>  6 – Jacob Wood

Play >>  7 – Caden Rhoton

Play >>  8 – Daria Evans

Play >>  9 – David Eitel

Play >>  10 – Ezra Nair

Play >>  11 – Chantel Amone

Play >>  12 – Samuel Ady

Play >>  13 – Anthony Jenkins

Play >>  14 – Parker McCumber

Play >>  15 – Keith Kuder

  16 – Hyrum Gurrola (withdrew name from consideration)

Play >>  17 – David Lauret

Play >>  18 – David Pearce

  19 – David Purinton (withdrew name from consideration)

Play >>  20 – Kimberly Olsen

Play >> The council took a short break. The meeting resumed at 7:18 PM

Play >>  The council voted by means of a secret ballot. The voting results were: three (3) votes for Brett Clawson (winner) and two (2) votes for Kimberly Olsen.

Play >>  Ms. Spencer swore in Brett Clawson as the new councilmember.

2.2. DISCUSSION AND ACTION - Mountainland Association of Governments City Hall Partnership (Resolution 2024-34)

The City Council will vote to adopt or deny Resolution 2024-34, authorizing city staff to proceed with planning, design, and preliminary work necessary for the development of a new city hall.

Play >> Community Development Director Morgan Brim and Public Works Director Naseem Ghandour reviewed the process for the new City Hall.

Play >> Councilmember Sifuentes asked about the four floors of the building. Mr. Brim Reviewed. Councilmember Sifuentes asked about including a library. Mr. Brim replied that they had included in the feasibility study. He added that there had been interest in adding event spaces.

Play >> Councilmember Holdaway mentioned that he had met with Lane Gray from Orem. Mayor Frost from American Fork and, the City Manager Mark Christensen and Council member Chris Carn from Saratoga Springs and reviewed the process and cost for building a new city hall. There was a discussion about the Request for Proposals (RFP) process and cost. Councilmember Sifuentes requested, for the public record, in dollar amounts how much staff had been spent on the RFP. City Manager Eric Ellis replied that they spend about $500 on putting together each RFP. The discussion continued about the RFP process and cost for building a new city hall. Play >>  There was also a discussion about saving money for a fire station. Play >> The discussion continued about the RFP process and cost for building a new city hall. Play >>  There was also a discussion about a conceptual plan for a bike/skate park near Grove Park.

Play >>  Councilmember Sifuentes asked about the timeline for completion of the new city hall. Mr. Ellis replied that they hoping to have the new city hall completed by the end of 2026. The RFP process was expected to be completed by the first council meeting in January. The design process would take approximately seven (7) to ten (10) months. Mayor Fullmer recapped the timeline and then called for a motion.

Play >> Councilmember Holdaway mentioned funding for other projects. A discussion ensued.

Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO ADOPT RESOLUTION 2024-34 AS PRESENTED. COUNCILMEMBER CAMERON SECONDED THE MOTION.

There was a brief discussion about allowing this process to come to council.

ROLL CALL WENT AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS CAMERON, CLAWSON, AND SIFUENTES VOTED YES. COUNCILMEMBER HOLDAWAY VOTED NO. THE MOTION CARRIED FOUR (4) TO ONE (1).

3. ADJOURNMENT

Play >> Mayor Fullmer adjourned the meeting at 8:20 PM.

MINUTES APPROVED ON:    12/11/2024

CERTIFIED CORRECT BY:  

     Pamela Spencer, CIty Recorder