MINUTES OF A JOINT SESSION WITH PLANNING COMMISSION, AND
A REGULAR CITY COUNCIL MEETING
City Council Chambers
125 South Main Street, Vineyard, UT
September 24, 2025, at 6:07 PM
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Mayor Julie Fullmer
Councilmember Sara Cameron
Councilmember Brett Clawson
Councilmember Jacob Holdaway
Councilmember Mardi Sifuentes
Planning Commission Present Absent
Chair Nathan Steele Caden Rhoton
Commissioner David Pearce Christopher Bramwell
Commissioner Natalie Harbin Steve Anderson
Commissioner Brad Fagg
Commissioner Caden Rhoton
Staff Present: City Manager Eric Ellis, Sergeant Jason Bullock with the Utah County Sheriff’s Office, Community Development Director Morgan Brim, Human Resource Director Corrie Steeves, Parks and Recreation Director Brian Vawdrey, Finance Director Kristie Bayles, Public Works Director Naseem Ghandour, Utility Billing Clerk Maria Arteaga, Communications Director Jenna Ahern, Senior Planner Cache Hancey, Planner Anthony Fletcher, City Recorder Pamela Spencer, Deputy City Recorder Tony Lara
Others Speaking: Dan Wayne with Mountainland Association of Governments (MAG); Vineyard residents Rachel Crane, Daria Evans, Adam Teuscher, Tyler Haroldsen, and Barbara Porter.
1. CALL TO ORDER/INVOCATION/INSPIRATIONAL THOUGHT/PLEDGE OF ALLEGIANCE
Play >> Mayor Fullmer called the meeting to order at 6:07pm. Councilmember Clawson gave an invocation and led the pledge of allegiance.
2. JOINT PUBLIC HEARING
Play >> Mayor Fullmer turned time over to Planning Commissioner Chair Nathan Steele.
2.1. PUBLIC HEARING — Vineyard Station Area Plan
Play >> Planner Anthony Fletcher introduced Dan Wayne with Mountainland Association of Governments (MAG). Mr. Wayne presented on HB462 and State requirements regarding the development of a Station Area Plan.
Play >> Councilmember Clawson asked how zoning differences in the Station Area Plan would be presented so that the council would have a chance to see what had been presented versus what had been approved. He also asked for clarification on the next steps in the process and who was responsible for final certification.
Play >> Mayor Fullmer asked Mr. Wayne to explain more about the process and give a brief history on the development of the statutes that apply to the certification of station area plans.
Play >> Councilmember Holdaway wanted to know when work had first begun on this plan. He wanted to know specifically when Mr. Wayne had started working directly with Vineyard Staff. Councilmember Holdaway alleged that he had only learned about the agenda item 48 hours prior to the meeting. He felt unprepared for the meeting and stated that he didn’t know what was going on.
Play >> Councilmember Sifuentes called point of order, to remind Councilmember Holdaway and the rest of the council that Mr. Wayne was limited on time and that questions should be specific to MAG related issues.
Play >> Mayor Fullmer asked for clarification on the requirements in state code and to confirm that the city was meeting all of them.
Play >> Councilmember Holdaway wanted to know how this plan had been put together if the state doesn’t mandate the city to have one.
Play >> Councilmember Holdaway wanted to know how much advance notice had been given to other cities in terms of public notices.
Play >> Councilmember Clawson wanted clarification on the exact responsibilities of the city council. A discussion ensued.
Play >> Planning Commissioner Rhoton clarified that the planning commission had previously met on this subject and that the Council had also planned to discuss the issue at the previously cancelled city council meeting.
Play >> Councilmember Holdaway wanted to know if the Planning Commission had done any sort of social media advertising specifically to how many people would be projected to live in the proposed area. Commission Chair Steele reminded the Councilmember that questions at this time were limited in scope to MAG because Mr. Wayne would have to leave soon and that questions concerning the planning commission could wait until later in the meeting.
Play >> Councilmember Cameron wanted to know what the level of commitment any vote would convey on future decisions regarding the station area plan.
Play >> Councilmember Sifuentes explained that she felt the plan showed a level of intention. A discussion ensued.
Play >> Councilmember Holdaway wanted to confirm that there was no mandate, and that the city could still enact previous plans. A discussion ensued.
Play >> Planning Commissioner David Pearce asked for clarification on certification. A discussion ensued.
Play >> Mr. Fletcher presented the timeline for certification and gave further details on the proposed station area plan as well as basic educational information about zoning, land use, and planning in general.
Play >> Commission Chair Steele opened the public hearing.
Play >> Daria Evans, living in The Villas subdivision, expressed concern about the one-mile perimeter that was being proposed.
Play >> Rachel Crane, living in the Sleepy Ridge subdivision, wanted to thank the city for the way they show kindness and compassion in their messaging.
Play >> Adam Tuescher, living in the Windsor subdivision, wanted to know if there were plans to facilitate pedestrian accessibility at the front runner station.
Play >> Karen Cornelius, living in The Villas subdivision, wanted clarification on what type of public engagement or noticing the city has done.
Play >> Tyler Haroldsen, Vineyard resident, commented on what he would like to see included in the Station area plan to help improve safety.
Play >> Councilmember Holdaway, speaking as a member of the public, commented on the timeframe in which the plan was established. He did not feel adequately informed about the process and was angry with city staff and the planning commission.
Play >> Barbara Porter, living in the Hamptons, commented that she was concerned that Councilmember Holdaway was not being given information about projects and accused the city staff of intentionally withholding information from him. She explained that she attended meetings and follows the city’s social media and had not heard about the project.
Play >> Commission Chair Steele closed public hearing. He reminded the public of where they could go to sign up for email alerts concerning upcoming agendas and meetings. He then turned time over to staff for them to answer questions.
Play >> Community Development Coordinator Morgan Brim and Mr. Fletcher answered questions raised during the public hearing. They explained that the half mile was what was required from the state but that they felt extending it to a mile helped them look at it more comprehensively. Mr. Brim clarified again that tonight’s vote was to simply forward the document to the SAP committee and not to formally adopt anything. Mr. Brim also explained that the city had met requirements for noticing the plan and had held open houses and even had a booth during Vineyard days in the park to provide information and solicit feedback from the public.
Play >> Commission Chair Steele clarified attempts for outreach, he directed the public to pages 26-30 of the plan for details regarding the extent of the outreach and how feedback was integrated into the draft plan.
Play >> Mr. Brim answered questions about pedestrian safety.
Play >> Mr. Brim addressed the questions raised regarding business zoning.
Play >> Mr. Fletcher asked for additional comments so that staff could improve on the plan further.
Play >> Councilmember Holdaway accused staff of “dreaming up a new plan” without first seeking council approval. Staff attempted to respond by explaining that the budget for the plan had been approved by council previously and there had also been several work sessions discussing the plan. A discussion ensued.
Play >> Planning Commissioner Natalie Harbin explained that she as well as others on the commission are always open to questions and discussions and that she had had several conversations with members of the city council regarding the plan. She asked Mr. Brim if it would be possible to remove the residential portion of the plan for further evaluation without stalling the overall project. A discussion ensued.
Play >> Councilmember Clawson asked for clarification on the part of the presentation that focused on the difference between zoning and land use.
Play >> Mayor Fullmer asked if the UVU planning for the area had been considered and added to the SAP.
Play >> Councilmember Holdaway asked about the percentage of mixed uses in the plan. Commission Chair Steele directed him to Page 38 and showed it was 6 percent. A discussion ensued.
Play >> Councilmember Sifuentes asked about making amendments and the feasibility of making changes and if they could be made in time for delivery of the draft to the SAP committee.
Play >> Commissioner Chair Steele called for final comments and feedback before considering motions.
Play >> Commissioner Rhoton thanked the staff for their work and said that he thought it made sense to plan for more and be better prepared
Play >> Commissioner Harbin also thanked staff for their time and hard work on the draft she was comfortable with the size and scope but said that she felt the residential portions should be removed and additional work on that should be done and then added to the plan at a later date.
Play >> Commissioner Pearce thanked staff and said that he felt they had done an impressive job. He also would like to see the residential removed as well and that he was comfortable with the larger radius and felt the comprehensive planning was a better approach than solving smaller issues separately.
Play >> Commission Chair Steele thanked staff as well. He also wanted to mention areas of the plan that he felt should have been mentioned. Specifically, the use of view corridors to protect views.
Play >> Councilmember Holdaway explained that he was also in favor of removing the residential portions of the project.
Play >> Councilmember Clawson was thankful for the discussion and felt that he had learned a lot. He also was in favor of removing the residential portion.
Play >> Mayor Fullmer felt that the plan could stay as is with the exception of the radius which she wanted to return to the .5 mile. She felt it was important to present the plan as is and then make changes to it as the council worked on it further.
Play >> Councilmember Sifuentes was grateful for the discussion and the effort that staff put into it. She also felt that she was not as involved in the process, and she would have liked to have been. She explained that she looked through emails and saw that the grant award that started the work on the station area plan had been awarded in 2022, and she realized that work had been ongoing for years. She stated she was in favor of the plan and the whole 1 mile with the stipulation that residential portions be removed from the plan at least until the environmental studies are completed.
Play >> Councilmember Cameron agreed with Commission Chair Steele that she appreciated the addition of view corridors. She also addressed comments about the city’s tax rate stating that it was established in 2005 and that the city was smaller then. She felt that the city would always be smaller and that Vineyard would never have the population and the tax base of neighboring cities like Orem. She urged residents to keep perspective.
3. PLANNING COMMISSION SPECIAL SESSION - BUSINESS ITEM
3.1. DISCUSSION AND ACTION - Vineyard Station Area Plan
Play >> Motion: CHAIR STEELE MOVED TO ENDORSE THE DRAFT OF THE STATION AREA PLAN AND FORWARD IT TO THE CITY COUNCIL FOR THEIR SUPPORT ENABLING THE CERTIFICATION BY MAG AND THE SAP REVIEW COMMITTEE. COMMISSIONER HARBIN SECONDED. COMMISSION CHAIR STEELE AND COMMISSIONERS RHOTON, HARBIN, PEARCE AND FAGG VOTED YES. THE MOTION PASSED UNANIMOUSLY.
Mayor Fullmer moved to consent item 11.10 and called for a motion.
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO ENDORSE THE DRAFT OF THE STATION AREA PLAN AND FORWARD IT FOR CERTIFICATION BY MAG AND THE SAP REVIEW COMMITTEE WITH THE STIPULATION THAT IT WILL NOT INCLUDE ANY RESIDENTIAL AREAS WITHIN THE EAST GENEVA AREA.
Play >> Mayor Fullmer asked to make a friendly amendment, Councilmember Sifuentes agreed to entertain the motion. Mayor Fullmer asked that the motion included a stipulation that the council would like the area reduced to the original but to keep the plan as it is the draft so that the review committee can understand that the council is still working on some of the details of the plan. There was a brief discussion concerning the specifics of the amendment.
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO SUPPORT THE DRAFT OF THE STATION AREA PLAN AND FORWARD IT FOR CERTIFICATION BY MAG AND THE SAP REVIEW COMMITTEE WITH THE STIPULATIONS THAT THE COUNCIL WILL ONLY BE SUBITTING APPROVAL OF THE HALF MILE RADIUS AND THAT IT WILL NOT INCLUDE ANY RESIDENTIAL AREAS WITHIN THE EAST GENEVA AREA AND THAT THE UVU PORTION WILL BE INCLUDED IN THE SUBMITTED DOCUMENT. NO SECOND, THE MOTION FAILED.
Play >> Councilmember Sifuentes commented that she also supported continuing the item as she agreed with Councilmember Holdaway that she felt that she needed more time to study the draft before voting.
Motion: COUNCILMEMBER SIFUENTES MOVED TO CONTINUE THE ITEM UNTIL THE OCTOBER 8TH MEETING. COUNCILMEMBER CLAWSON SECONDED. MAYOR FULLMER AND COUNCILMEMBERS CAMERON, SIFUENTES, CLAWSON AND HOLDAWAY VOTED YES. THE MOTION PASSED UNANIMOUSLY.
4. ADJOURN PLANNING COMMISSION SPECIAL SESSION
The Planning Commission adjourned at 8:26pm.
5. CITY COUNCIL REGULAR SESSION
Play >> Mayor Fullmer called the city council regular session to order at 8:30 pm.
6. PRESENTATIONS/RECOGNITIONS/AWARDS/PROCLAMATIONS
Play >> Mayor Fullmer presented proclamations and urged residents to read them in full later.
6.1. Proclamation Declaring September as Constitution Month - Proclamation 2025- 07
6.2. Stormwater Awareness Week - Proclamation 2025-08
6.3. Source Water Protection Week - Proclamation 2025-09
6.4. Focus Group Update - City Hall
Senior Planner Cache Hancey will present the findings of a recent Focus Group regarding Facilities and Growth
Play >> Senior Planner Cache Hancey presented some of the findings of a recent focus group he had held regarding facilities and growth.
Play >> Councilmember Holdaway asked that future meetings include sponsors from a previous referendum petition concerning bonding for the proposed city center. Mr. Hancey agreed to reach out to the group.
7. WORK SESSION
Agenda Management
Play >> City Recorder Pam Spencer presented on agenda management as well as a proposed policy update.
Play >> Councilmember Clawson said that he liked the proposed changes and asked that public comment be moved to the beginning of the meetings. A brief discussion ensued.
Play >> Councilmember Clawson also asked about obstacles that were preventing planning commission items from coming to the council closer to when they’ve passed the commission. A discussion ensued.
8. PUBLIC COMMENTS
Play >> Daria Evans, living in The Villas subdivision, expressed her appreciation for the Vineyard Cleanup Day. She also stated that she had also spoken with Councilmember Clawson about agenda management and supported the idea of moving public comments to the beginning of the meeting, but also assigning questions asked to staff or council to answer in the minutes for the next meeting.
Play >> Karen Cornelius, living in The Villas subdivision, didn’t feel that Vineyard days was an appropriate amount of public engagement when it came to the station area plan. She felt that plans like that should be mentioned in council meetings more often. She also had questions regarding semi-trucks that were parked on Vineyard connector road. She was also concerned that several consent items did not have the fiscal impact as part of the title.
Play >> Tyler Haroldsen, living in the Edgewater subdivision, commented on fatal pedestrian accidents along 400 S. He expressed concern about what he viewed as a lack of action on the road to improve safety conditions. He made recommendations to the council of ways to temporarily increase the safety along that road.
9. MAYOR AND COUNCILMEMBERS' REPORTS/DISCLOSURES/RECUSALS
Play >> Councilmember Clawson gave a progress report regarding the third-party audit.
Play >> Councilmember Cameron thought what the auditor had found so far was interesting. She stated that Chris Harding, who is conducting the audit, told her that if he had found anything remotely close to fraud that he would let them know. She also wanted to commend Finance Director Kristie Bayless for her outstanding work.
Play >> Councilmember Holdaway thanked Councilmember Clawson for meeting with him and working with him.
Play >> Mayor Fullmer responded to questions raised during public comment.
10. STAFF, COMMISSION, AND COMMITTEE REPORTS
10.1. City Manager Report
Play >> City Manager Eric Ellis was asked by Mayor Fullmer to attach his report to the agenda in lieu of giving a report to the council. He agreed but did want to mention the upcoming Boo-a-Palooza and Walk of Hope events.
11. CONSENT ITEMS
11.1. Approval of the August 26, 2025, City Council Special Session Meeting Minutes
11.2. Caterpillar Backhoe Lease Agreement (Resolution 2025-48)
11.3. Special Event Fee Waiver Request
11.4. Municipal Code Amendment Section 13.16 Public Library (Ordinance 2025-10)
11.5. Bid Award of Contract for Beneficial Bacteria Products and Services (RFP No. 2025-52-101) (Resolution No. 2025-49)
11.6. Bid Award of Contract for General Concrete Services (RFP No. 2025-54- 104) (Resolution No. 2025-50)
11.7. Purchase of Streets Utility Truck & Environmental Utilities Crane Truck (Resolution 2025-51)
11.8. Personnel Policy Revision: Disciplinary Appeals (Resolution 2025-52)
11.9. Vacation of a Portion of 1600 North Road (Resolution 2025-53)
11.10. Vineyard Station Area Plan
The City Council will act to endorse the draft working Vineyard Station Area Plan for certification by the SAP Policy Committee and MAG.
11.11. Vineyard Municipal Code Amendment to Title 2 Administration; adding Chapter 2.10 Employee Discipline Hearing Officer (Ordinance 2025-13)
Play >> Mayor Fullmer offered to review each consent item to help address any questions or concerns from council.
Play >> Councilmember Holdaway had a question on item 11.5. He wanted to know if the city had already purchased these items in the past. Public Works Director Naseem Ghandour explained that the city had purchased it in the past and that this was to set up a re-occurring purchase with the provider.
Play >> Human Resources Director Corrie Steves presented items 11.8 and 11.11. A discussion ensued. Councilmember Holdaway believed the items were taking away power from elected officials by placing the responsibility on a third-party hearing officer.
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO APPROVE ALL CONSENT ITEMS, EXCEPT FOR ITEMS 11.8 AND 11.11 AS PRESENTED AND STRIKING 11.10 AS THAT HAD ALREADY BEEN VOTED ON EARLIER IN THE MEETING. COUNCILMEMBER CAMERON SECONDED. THE ROLL CALL VOTE WAS AS FOLLOWS: MAYOR FULLMER AND COUNCILMEMBERS CAMERON, SIFUENTES, CLAWSON AND HOLDAWAY VOTED YES. THE MOTION PASSED UNANIMOUSLY.
Play >> Motion: COUNCILMEMBER CLAWSON MOVED TO CONTINUE CONSENT ITEMS 11.8 AND 11.11 TO A FUTURE MEETING. COUNCILMEMBER HOLDAWAY SECONDED. MAYOR FULLMER AND COUNCILMEMBERS CAMERON, SIFUENTES, CLAWSON AND HOLDAWAY VOTED YES. THE MOTION PASSED UNANIMOUSLY.
12. APPOINTMENTS/REMOVALS
12.1. With the advice and consent of the council, Mayor Fullmer may appoint members to boards and commissions.
There were no appointments made during this meeting.
13. BUSINESS ITEMS
13.1. PUBLIC HEARING: Transportation Master Plan + Impact Fee (Ordinance 2025-13)
This was postponed from the June 25, August 13, and September 10, 2025, City Council Meetings. (This item is being struck from the agenda and the public hearing will be rescheduled and re-noticed for a future date.)
Play >> Motion: COUNCILMEMBER HOLDAWAY MOVED TO STRIKE ITEM 13.1 FROM THE AGENDA TO BE RE ADDED AND THE PUBLIC HEARING TO BE RE-NOTICED AT A FUTURE DATE. COUNCILMEMBER CLAWSON SECONDED. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFUENTES, CLAWSON AND HOLDAWAY VOTED YES. THE MOTION PASSED UNANIMOUSLY.
13.2. PUBLIC HEARING - Consolidated Fee Schedule Amendment (Resolution 2025- 46)
Neighborhood Services Coordinator Maria Arteaga will present a proposed amendment to the Consolidated Fee Schedule. The mayor and City Council will act to adopt (or deny) this request by resolution. (This item is being continued to the September 24, 2025, City Council Meeting.)
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO ENTER INTO A PUBLIC HEARING AT 9:57PM. COUNCILMEMBER CLAWSON SECONDED. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFUENTES, CLAWSON AND HOLDAWAY VOTED YES. THE MOTION PASSED UNANIMOUSLY.
Play >> Utility Billing Clerk Maria Arteaga presented the proposed changes to the Consolidated Fee Schedule.
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO CLOSE THE PUBLIC HEARING AT 9:58PM. COUNCILMEMBER HOLDAWAY SECONDED. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFUENTES, CLAWSON AND HOLDAWAY VOTED YES. THE MOTION PASSED UNANIMOUSLY.
Play >> Motion: COUNCILMEMBER HOLDAWAY MOVED TO APPROVE RESOLUTION 2025-46 AMENDING THE CONSOLIDATED FEE SCHEDULE. COUNCILMEMBER CAMERON SECONDED. THE ROLL CALL WAS AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFUENTES, CLAWSON AND HOLDAWAY VOTED YES. THE MOTION PASSED UNANIMOUSLY.
13.3. DISCUSSION AND ACTION — Vineyard Loop Rd (600 North) and 300 West Parking & Striping Plan
Senior Planner Cache Hancey will present a striping plan for Vineyard Loop Road (600 North) and 300 West to add parking. City Council will take appropriate action.
Play >> Senior Planner Cache Hancey presented the proposed striping plan.
Play >> Councilmember Sifuentes asked for clarification on the angled parking in relation to vehicle size. A discussion ensued about both that as well as overall parking and the challenges presented by adding parking or removing a left turn lane.
Play >> Ms. Cornelius commented that her husband was on one of the consulted HOA’s and that they didn’t recall being contacted by city regarding the proposal. She also expressed concern regarding the potential loss of the left turn lane stating that she felt it was important to maintain that entrance into the neighborhood. A discussion with council and staff ensued.
Play >> Motion: COUNCILMEMBER CAMERON MOVED TO APPROVE ITEM 13.3 AS PRESENTED. THE WAS NO SECOND, THE MOTION FAILED TO MOVE FORWARD.
Play >> There was discussion about the merits of doing further analysis and potentially adding fewer parking spaces and the expense of maintaining the left turn lane. Additionally, staff discussed timing and urgency due to the cost of striping during winter. The result was the establishment of a sub-committee to work with staff and evaluate the project further, with the understanding that they would report back to the council on the next regular meeting with a decision.
Play >> Motion: COUNCILMEMBER CLAWSON MOVED TO CONTINUE ITEM 13.3 AND ESTABLISH A SUB-COMMITTEE THAT WOULD WORK WITH STAFF AND HOAS TO EVALUATE THE PROPOSALS RAISED DURING DISCUSSION AND TO MAKE A DECISION ON KEEPING OR REMOVING THE LEFT TURN LANE. COUNCILMEMBER CAMERON SECONDED. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFUENTES, CLAWSON AND HOLDAWAY VOTED YES. THE MOTION PASSED UNANIMOUSLY.
13.4. PUBLIC HEARING - Adoption of the Fiscal Year 2025-2026 Working Budget After Amendment #2 (Resolution 2025-47) (This item is being moved to the October 8, 2025, City Council Meeting.)
FY26 Budget Amendment #2
Play >> Motion: COUNCILMEMBER CLAWSON MOVED TO CONTINUE THE ITEM TO THE NEXT REGULAR CITY COUNCIL MEETING ON OCTOBER 8. COUNCILMEMBER SIFUENTES SECONDED. MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFUENTES, CLAWSON AND HOLDAWAY VOTED YES. THE MOTION PASSED UNANIMOUSLY.
13.5. DISCUSSION AND ACTION — Government Records Requests and Vineyard Municipal Code Title 3 Municipal Procedures
The mayor and city council will discuss Government Records Requests and Vineyard Municipal Code Title 3 Municipal Procedures and take appropriate action.
Play >> Mayor Fullmer struck this item from the agenda.
14. CLOSED SESSION
a discussion of the character, professional competence, or physical or mental health of an individual
Play >> Motion: COUNCILMEMBER SIFUENTES MOVED TO ENTER A CLOSED SESSION AT 10:54PM FOR A DISCUSSION OF THE CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL. COUNCILMEMBER CAMERON SECONDED. THE ROLL CALL WAS AS FOLLOWS: MAYOR FULLMER, COUNCILMEMBERS CAMERON, SIFUENTES AND CLAWSON VOTED YES. COUNCILMEMBER HOLDAWAY VOTED NO. THE MOTION PASSED FOUR (4) TO ONE (1).
15. ADJOURNMENT
The meeting adjourned at 11:22 PM.
MINUTES APPROVED ON: October 22, 2025
CERTIFIED CORRECT BY:
TONY LARA, DEPUTY CIty Recorder