NOTICE OF A REGULAR CITY COUNCIL MEETING
City Council Chambers
125 South Main Street, Vineyard, Utah 84059
October 22, 2025, at 6:00 PM
 |
Present Absent
Mayor Julie Fullmer
Councilmember Sara Cameron
Councilmember Brett Clawson
Councilmember Jacob Holdaway (6:38 PM)
Councilmember Mardi Sifuentes
Staff Present: City Manager Eric Ellis, Chief Deputy Holden Rockwell with the Utah County Sheriff’s Office, Community Development Director Morgan Brim, Parks and Rec Director Brian Vawdrey, Chief Building Official Chris Johnson, Treasurer Zack Adams, Public Works Director Naseem Ghandour, Communications Director Jenna Ahern, City Recorder Pamela Spencer
Others Speaking:
1. CALL TO ORDER
Play >> Mayor Fullmer opened the meeting at 6:30 pm.
Mayor Fullmer moved to public comments.
2. PRESENTATIONS/RECOGNITIONS/AWARDS/PROCLAMATIONS
2.1. Vineyard Academy
Communications Manager Jenna Ahern will present this year's Vineyard Academy Graduates.
Play >> Play >> Ms. Ahern noted that they had just completed an eight (8) week Vineyard Academy and then presented the Vineyard Academy Graduates.
2.2. PROC 2025-10 Kindness Week Proclamation
Mayor Fullmer will present Kindness Week Proclamation 2025-10.
2.3. PROC 2025-11 First Responders' Day
Mayor Fullmer will present First Responder's Day Proclamation 2025-11.
Play >> Mayor Fullmer noted that the Kindness proclamation would be posted for public viewing and then read the First Responder proclamation.
2.4. Orem Hospital Update
Lincoln Hubbard, Community Relations Manager for Orem Hospital, will give an update on the Orem Community Hospital.
Play >> Mr. Hubbard gave an update on the Hospital President and then gave a brief presentation on the Orem Community Hospital.
Play >> Councilmember Sifuentes mentioned that she tried to use the Orem hospital when she could.
Mayor Fullmer moved to Work Session Item 3.1.
2.5. Focus Group Update - City Hall
Senior Planner Cache Hancey will present the findings of a recent Focus Group regarding Facilities and Growth
Play >> Mayor Fullmer turned the time over to Senior Planner Cache Hancey.
Play >> Mr. Hancey presented the findings from the Focus Group regarding Facilities and Growth.
Play >> Mayor Fullmer asked for clarification on the bond parameters.
(Councilmember Holdaway entered the meeting at 6:38 PM.)
Play >> Mayor Fullmer asked about concern about the impact to the existing tax base. Mr. Hancey explained that the concern was a downturn in the market. Mayor Fullmer asked about the percentage used in the analysis. Mr. Hancey explained that using four (4) percent it was conservative.
Play >> Mr. Hancey continued his presentation.
Play >> Ms. Evans mentioned that in July she was given the opportunity to participate in the focus group. She reviewed what the focus groups goals were. She said that she wished that there had been a more comprehensive study, … She wanted to have more businesses opportunities in Vineyard. She mentioned the new school district needing additional funds. She chose to keep City Hall on the current property. Councilmember Sifuentes asked if they could have additional meetings.
Play >> Clayton Prete, living in the…subdivision mentioned that agreed with the new building in Utah City development and have MAG as a partner, an accountant explained that tax revenues from Bellas would have paid for it. He felt there was an issue with communication and the information needed to be out there.
Play >> Chris Fox, living in the Edgewater Townhomes, wished that they could have livestreamed the meetings to get information to the residents. He stated that his community had a lot of issues because of certain developers. He felt it made more sense to have the building in Gammon Park. He felt that there could have been better communication how the building would have been funded. He also felt that they should do something smaller than the original plans.
Play >> Councilmember Holdaway asked about the contention. Mr. Fox mentioned that it was online contention. Jake asked if there was confusion on the cost of the building.
Play >> Nathan Steele, living in the …subdivision noted that he was able to attend every meeting. The overall response was clarification and understanding. Discussed in detail the current status… what it could look like, the need ten and twenty years from now. What opened his eye the most was the financials based on all of the options. Go to the original plan. He felt it was everyone’s responsibility to talk more and understand all of the… looking at all of it the delay has likely cost the city on extra development costs. He also hoped they could still have the land donation from the developers. He was as strong advocate for building in the Utah City development. He felt that building in the current location would attract more traffic to the area. He stated that he cared about the community and felt that the current location was ideal for the library and …
Play >> Mayor Fullmer moved to Item 2.1
3. WORK SESSION
3.1. Personnel Policy Amendment to Title XVI REIMBURSABLE EXPENSES (Resolution 2025-54)
City Manager Eric Ellis will present recommended amendments to the travel policy found in the Vineyard Personnel Policy Title XVI Reimbursable Expenses.
Play >> Mayor Fullmer turned the time over to City Manager Eric Ellis.
Mr. Ellis reviewed the proposed changes to the travel policy located in the Vineyard Personnel Policy manual.
Play >> Brett explained that Mr. Harding noted that the city could use additional controls He also found that the city was improving. The city should have a dedicated form for travel, and different forms for different types of travels. Did not find anything malicious and had great recommendations for the city to improve. He felt it was important to review the draft and get feedback from the council.
Play >> Mayor Fullmer commented that they were writing checks and using credit cards. She asked about international travel. She said that the one international travel brought in institutions that would change the economic… we keep talking about the driving focus of economic development. The one visit brought a national medical center for facilities and partnerships. Aerospace….became the top location for an Innovation center. When there was an opportunity to advance why would they limit themselves. Meetings showing the return in investment. She asked why they remove international travel. Mr. Ellis replied that they could remove that from the policy.
Play >> Councilmember Clawson noted that the items requiring approval were based on distances. He felt that one of the recommendations was to have breakpoints based on cost. Councilmember Cameron asked if Councilmember Clawson had seen… A discussion ensued.
Play >> Councilmember Holdaway commended council and staff for working together to rework this policy. He felt that this new policy was a good step.
Play >> Mayor Fullmer encouraged the full council if they were receiving picture and allegations of misuse to turn it into staff.
Play >> Mardi Councilmember Sifuentes lived the draft and felt that international travel should be a council decision. She encouraged Councilmember Holdaway to share the evidence of personal trips in city vehicles.
4. PUBLIC COMMENTS
Mayor Fullmer called for public comments.
Play >> Daria Evans, living in The Villas subdivision, thanked the Rojas Family for donating pumpkins to the residents. She also mentioned the success of the Boo-A-Palooza event.
Mayor Fullmer moved to Presentation Item 2.5 Focus Group Update - City Hall
5. MAYOR AND COUNCILMEMBERS' REPORTS/DISCLOSURES/RECUSALS
6. STAFF, COMMISSION, AND COMMITTEE REPORTS
7. CONSENT ITEMS
7.1. Approval of the September 24, 2025, City Council Meeting Minutes
7.2. Approval of the October 8, 2025, City Council Meeting Minutes
Play >> Mayor Fullmer called a motion.
Play >> Motion: Councilmember Brett... moved to approve the consent items as presented. Councilmember Sara...seconded the motion. Mayor Fullmer, Councilmembers Cameron, Clawson, Holdaway and Sifuentes voted yes. The motion carried unanimously.
8. APPOINTMENTS/REMOVALS
8.1. The mayor, with the advice and consent of the council, will appoint members to the Library Board.
Play >> Mayor Fullmer reviewed her appointments and called for a motion.
Valerie Nelson youth council co-advisor.
Library Board code amendment requires a timeline adjustments.
Mary Ann roll over to 2027, C.. Sara diana
aRCH commission as a seated member.
Play >> Motion: Councilmember Sifuentes moved to accept the mayor’s appointments as presented. Councilmember Cameron seconded the motion.
Play >> For the record Councilmember Holdaway stated that he had not had time to interview the appointees.
Mayor Fullmer, Councilmembers Cameron, Clawson, and Sifuentes voted yes. Councilmember Holdaway voted no. The motion carried four (4) to one (1).
9. BUSINESS ITEMS
9.1. PUBLIC HEARING — Adoption of the Fiscal Year 2025-2026 Working Budget After Amendment #2 (Resolution 2025-47) (This item was moved from the September 24, and the October 8, 2025, City Council Meetings.)
FY26 Budget Amendment #2
Play >> Mayor Fullmer called for a motion to open the public hearing.
Play >> Motion: Councilmember Cameron moved to open the public hearing at 7:50 PM. Councilmember Sifuentes seconded the motion. Mayor Fullmer, Councilmembers Cameron, Clawson, Holdaway and Sifuentes voted yes. The motion carried unanimously.
Play >> Mr. Ellis presented the proposed FY26 budget amendments.
Play >> Naseem clarified the water fund keep the funds allocated to the project on the water tank and line.
Play >> Mayor Fullmer called for public comments. Hearing none, she called for a motion to close the public hearing.
Play >> Motion: Councilmember Sifuentes moved to close the public hearing at 7:57 pm. Councilmember Cameron seconded the motion. Mayor Fullmer, Councilmembers Cameron, Clawson, Holdaway and Sifuentes voted yes. The motion carried unanimously.
Play >> Mayor Fullmer called comments from the council.
Play >> Councilmember Clawson felt that the presentation was easy to follow and asked if that could be attached to the minutes. Mr. Ellis replied yes.
Play >> Councilmember Holdaway stated that he agreed with the adjustments but felt they were going into previous year money. Mr. Ellis explained how carryover dollars worked. A discussion ensued. Mayor Fullmer explained how the city saved money for projects.
Play >> Mayor Fullmer called for a motion.
Play >> Motion: Councilmember Cameron moved to adopt Resolution 2025-47 the Vineyard City Fiscal Year 2025 – 2026 Budget Amendment #2 as presented by staff. Councilmember Sifuentes seconded the motion. Roll call went as follows: Mayor Fullmer, Councilmembers Cameron, Clawson, Holdaway and Sifuentes voted yes. Jake no The motion carried unanimously.
This is done by resolution and requires a roll call vote.
9.2. PUBLIC HEARING — District Energy Zoning Text Amendment (Ordinance 2025-14)
Bronson Tatton with Flagborough has requested a Zoning Text Amendment to the Downtown Vineyard (Town Center) Special Purpose Zoning District to allow for District Energy Uses. The City Council will take appropriate action.
Play >> Mayor Fullmer called for a motion to open the public hearing.
Play >> Senior Planner Cache Hancey presented the zoning text amendment request update the name and include the definition.
Play >> Mayor asked if there were design standards for..
Play >> Motion: Councilmember Brett...moved to open the public hearing at 8:06...pm. Councilmember...seconded the motion. Mayor Fullmer, Councilmembers Cameron, Clawson, Holdaway and Sifuentes voted yes. The motion carried unanimously.
.... presented the proposed zoning text amendment.
Mayor Fullmer called for public comments.
Play >> David Lauret said that he understood the need for these types of standards and wanted to know why they didn’t continue the standard in the entire development. Cache replied that the form-based code required window treatments, and this was not convenient for these types of use.
Mr. Brim explained that keep specific to this type of use.
Play >> Craig Cannon with Flagborough mentioned that this would eventually be located in structured parking garages. Cache noted that5 they would have to go through the site plan process.
Play >> Play >> Mr. Lauret asked if they could make the facade. He felt that they should match the
Play >> Bronson Tatton with Flagborough explained that there would be two layers of landscaping with a black box. Screened. There was a discussion about screening.
Play >> Mayor Fullmer called for additional public comments. Hearing none, she called for a motion to close the public hearing.
Play >> Motion: Councilmember mardi...moved to close the public hearing at 8:15 pm. Councilmember...seconded the motion. Mayor Fullmer, Councilmembers Cameron, Clawson, Holdaway and Sifuentes voted yes. The motion carried unanimously.
Mayor Fullmer called or comments from the council.
Play >> Brett asked about the temporary units would be in. Mr. Tatton replied that Hunstman would use it in the first phase and then a permanent one would… Jeff explained that this facility would be used for about four (4) years and design would start in about year three.
Play >> Brett asked about Jeff 12 feet tall containers.
Play >> Jake liked the adjustments.
Play >> Sara felt that it would just as nice as e
Play >> Mayor Fullmer asked for a phasing plan. Bronson…Jeff replied that the plant was limited in capacity 2million square feet of building area. A discussion ensued. Mr. Brim felt that they had their own market and plan.
Play >> Mr. Cannon.
Reiterated…
Mayor Fullmer called for a motion.
Play >> Jayme proposed language change: recommended to limit it to district. Strike public utilities such as…exempt from archit...must be screen…
Play >> Read paragraph D…
Play >> Motion: Councilmember Sifuentes moved to approve Ordinance 2025-14 as presented by City Attorney Jayme Blakelsyy satated.. Councilmember Clawsons seconded the motion. Roll call went as follows: Mayor Fullmer, Councilmembers Cameron, Clawson, Holdaway and Sifuentes voted yes. The motion carried unanimously.
10. CLOSED SESSION
The Mayor and City Council pursuant to Utah Code 52-4-205 may vote to go into a closed session for the purpose of (these are just a few of the items listed, see Utah Code 52-4-205 for the entire list):
a discussion of the character, professional competence, or physical or mental health of an individual
11. ADJOURNMENT
Play >> Mayor Fullmer adjourned the meeting at...pm.
MINUTES APPROVED ON: 09/24/2025
CERTIFIED CORRECT BY:
Pamela Spencer, CIty
Recorder